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HomeMy WebLinkAbout2017.09.18 Council Meeting PacketRegular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. September 18, 2017 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 5 - 9 (a) Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated September 5, 2017. 10 - 12 (b) Bills and Communications To approve claims in the total amount of $3,004,469.69 ($1,833,273.77 in Check Nos. 218052-218281; $412,862.29 in Electronic Transfer Nos. 817616, 817619-817621; $51,907.87 in Check Nos. 50975-51050; $706,425.76 in Electronic Transfer Nos. 30111378-30111898). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $262,694.12 and, of that amount, authorize $162,694.95 to be turned over for collection. 13 - 18 (c) * Final Plat: Volterra Estates (MF# FP 2017-006) To approve the Final Plat for Volterra Estates. 19 - 24 (d) * Dedication Deed: Right-of-Way for a Portion of Road 84 (MF# DEED 2017-006) To accept the deed from the Pasco School District for a portion of the Road 84 right-of-way. Page 1 of 84 Regular Meeting September 18, 2017 25 - 29 (e) * Dedication Deed: Right-of-Way for a Portion of W. Pearl Street (MF# DEED 2017-007) To accept the deed from Peter and Laura Lemieux for a portion of the Pearl Street right-of-way. 30 - 36 (f) * Dedication Deed: Right-of-Way for a Portion of Road 72 (MF# DEED 2017-004) To accept the deed from Sheyna and Raphael Milleret for a portion of the Road 72 right-of-way. 37 - 44 (g) * Dedication Deed: Right-of-Way for Travel Plaza Way (MF# DEED 2017-001) To accept the deed from Jay and Amy Brantingham for a portion of the Travel Plaza Way right-of-way. 45 - 52 (h) * Dedication Deed: Right-of-Way for a Portion of Road 72 (MF# DEED 2017-005) To accept the deed from Shelly Woody for a portion of the Road 72 right -of- way. 53 - 57 (i) 2018 Community Development Block Grant (CDBG) Annual Work Plan and Allocations (MF# BGAP 2017-003) To approve Resolution 3795, approving the Program Year 2018 Community Development Block Grant Allocations and Annual Work Plan per the Planning Commission recommendation. 58 - 62 (j) 2018 HOME Annual Work Plan and Allocation (MF# BGAP 2017-004) To approve Resolution 3796, approving Federal 2018 HOME Annual Work Plan and Allocation, per the Planning Commission recommendation. 63 (k) Reappointment to Regional Public Facilities District Board of Directors To reappoint Saul Martinez to the Board of Directors of the Tri-Cities Regional Public Facilities District, term to expire October 1, 2020. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some Page 2 of 84 Regular Meeting September 18, 2017 questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 64 (b) General Fund Operating Statement 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 65 - 83 (a) Award and Acceptance of HAEIF Loan MOTION: I move to approve Resolution No. 3797, approving the acceptance of the Hanford Area Economic Investment Fund Public Infrastructure Loan awarded by the Hanford Area Economic Investment Fund (HAEIF) and, further, authorize execution of the loan agreement b y the City Manager. 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 84 (a) *Performance of a City Official MOTION: I move to accept the final report by Kenbrio Inc., for the City Manager's evaluation submitted in August 2017 and, in recognition of the City Manager's performance since June 2016, to increase his salary by ______%, effective July 1, 2017. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT. (RC) Roll Call Vote Required Page 3 of 84 Regular Meeting September 18, 2017 * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” REMINDERS: 1. 11:30 a.m., Monday, September 18, Pasco Red Lion –Pasco Chamber of Commerce Annual Sunshine Business Luncheon. (ALL COUNCILMEMBERS INVITED TO ATTEND) 2. 6:00 p.m., Monday, September 18, City Hall Conference Room #1 – LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) 3. 4:00 p.m., Wednesday, September 20, 530 Columbia Point Drive, Richland – The Lodge at Columbia Point Grand Opening Celebration. (COUNCILMEMBERS SAUL MARTINEZ and CHI FLORES) 4. 4:00 p.m., Wednesday, September 20, 304 N. 4th Avenue – Franklin County Historical Society Member Appreciation Party. (MAYOR MATT WATKINS) (ALL COUNCILMEMBERS INVITED TO ATTEND) This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 4 of 84 AGENDA REPORT FOR: City Council September 8, 2017 TO: Dave Zabell, City Manager Regular Meeting: 9/18/17 FROM: Daniela Erickson, City Clerk Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Minutes 09.05.17 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the Minutes of the Pasco City Council Meeting dated September 5, 2017. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 84 REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 5, 2017 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Chi Flores, Rebecca Francik, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Richard Terway, Interim Public Works Director; Rick White, Community & Economic Development Director; Richa Sigdel, Finance Director; Dan Dotta, Interim Administrative & Community Services Director; Dan Ford, City Engineer; Dave Hare, Assistant Fire Chief; Ken Roske, Police Captain and Michael Morales, Economic Development Program Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated August 21, 2017. Bills and Communications To approve claims in the total amount of $4,407,080.32 ($2,837,053.12 in Check Nos.217794-218051; $826,974.40 in Electronic Transfer Nos. 816963- 817045, 817055-817531; $51,084.72 in Check Nos. 50900-50974; $689,953.08 in Electronic Transfer Nos. 30110859-30111377; $2,015.00 in Electronic Transfer Nos. 395-396). Amendment to Legislative Consultant Agreement with Gordon Thomas Honeywell To approve the amendment to the Gordon Thomas Honeywell State Agreement and, further, authorize the City Manager to execute the document. Final Plat: Columbia Terrace, Phase 1 (MF# FP 2017-004) To approve the Final Plat for Columbia Terrace, Phase 1. Final Plat: Linda Loviisa Division 2, Phase 8 (MF# FP 2017-007) To approve the Final Plat for Linda Loviisa, Division 2, Phase 8. CDBG Program Section 108 Guaranteed Loan Program (MF# BGAP 2017-007) To approve Resolution No. 3787, establishing the City of Pasco Section 108 Loan Guarantee Program and authorizing preparation of pre-application to HUD for Downtown Revitalization. Page 1 of 4 Page 6 of 84 REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 5, 2017 Final Acceptance: Butterfield WTP 24-IN Valve Replacement To approve Resolution No. 3788, accepting work performed by C&E Trenching, LLC. under contract for the Butterfield Water Treatment Plant 24- IN Valve Replacement project. Final Acceptance: Road 68 Improvements - Ph 2 and Interconnect Road 68 Signals To approve Resolution No. 3789, accepting work performed by Sierra Electric, Inc., under contract for the Road 68 Improvements, Phase 2 and Interconnect Road 68 Signals project. Final Acceptance: Butterfield WTP Sludge Drying Bed To approve Resolution No. 3790, accepting work performed by C&E Trenching, LLC. under contract for the Butterfield Water Treatment Plant Sludge Drying Bed project. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGEMENTS: Yard and Business of the Month Awards Mayor Watkins presented Certificates of Appreciation for August 2017 "Yard of the Month" and "Business Appearance of the Month" to: • Marcial Mendoza, 536 N. 9th Avenue • Mike & Linda Hermann, 3633 W. Ruby Street • Rodrigo Manipol, 5902 Wallowa Lane • Al & Kay Slahtasky, 10204 Willow Way • Moore Mansion, 200 N. Road 34 Presentation of Proclamation for "Attendance Matters" Month Mayor Watkins presented a Proclamation to LoAnn Ayers, President and CEO of United Way of Benton and Franklin Counties, proclaiming the month of September 2017 "Attendance Awareness Month." Presentation of Proclamation for "Back the Blue" Day Mayor Watkins presented a Proclamation to The Garden representatives, Thom Fields, Senior Pastor; Al Ochoa, Trustee; and Michael Novakovich, Trustee, proclaiming September 16, 2017 "Back the Blue Day." HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Street Vacation: A Portion of Octave St & AutoPlex Way (MF# VAC 2017- 003) Mr. White explained the details of the proposed vacation. Mayor Watkins declared the public hearing, continued from August 21, open. Page 2 of 4 Page 7 of 84 REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 5, 2017 Ken Miller, Attorney representing McCurley Dealerships, spoke against the proposed vacation. Brad Peck, 200 N. Road 34, spoke against the proposed vacation. Mayor Watkins declared the Public Hearing closed. MOTION: Ms. Francik moved, based on the lack of public purpose, diminishment of neighborhood circulation, public safety concerns expressed by the Fire Department and the failure of the proposal to meet the review criteria of PMC 12.40.70, that the proposed vacation for a portion of Autoplex Way and West Octave Street under Master File VAC 2017-003, be denied. Mr. Yenney seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Rezone: Quail Investment Rezone, C-1 to C-3 (MF# Z 2017-001) Mr. White explained the details of the proposed ordinance. MOTION: Ms. Francik moved to adopt Ordinance No. 4353, rezoning Lot 2, Short Plat 2006-06 from C-1 (Retail Business) to C-3 (Retail Business) with a concomitant agreement, and further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. 2018-2023 Capital Improvement Plan MOTION: Ms. Francik moved to approve Resolution No. 3791, approving the Capital Improvement Plan for calendar years 2018-2023. Mr. Yenney seconded. Motion carried unanimously. Special Permit: Recreation Complex in an RS-1 Zone (MF# SP 2017-008) Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3792, accepting the Planning Commission's recommendation and granting a special permit for a Recreation Complex on Burns Road. Mr. Yenney seconded. Motion carried unanimously. Special Permit: Ready-Mix Concrete Facility in an I-1 Zone (MF# SP 2017-009) Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3793, accepting the Planning Commission's recommendation and granting a special permit for a ready mix facility on Lot 4, Binding site Plan 2016-01. Mr. Yenney seconded. Motion carried unanimously. Preliminary Plat: Iris Meadows (MF# PP 2017-007) Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3794, approving the Preliminary Plat for Iris Meadows. Mr. Yenney seconded. Motion carried unanimously. Page 3 of 4 Page 8 of 84 REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 5, 2017 NEW BUSINESS: Professional Services Agreement for Design of Lift Station Improvements MOTION: Ms. Francik moved to approve the Professional Services Agreement with HDR for provide engineering, technical assistance, and project management services for the development of the proposed lift station improvements at each of the four locations, and, further, authorize the City Manager to execute the agreement. Mr. Yenney seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mr. Zabell noted the Fiery Foods Festival in Downtown Pasco is being held on Saturday. EXECUTIVE SESSION: Council adjourned to Executive Session at 7:41 p.m. for approximately 20 minutes to consider acquisition of real estate and evaluate the qualifications of a candidate for appointment to office with the City Manager, Deputy City Manager and the City Attorney. Mayor Watkins called the meeting back to order at 7:58 p.m. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:58 p.m. APPROVED: ATTEST: Matt Watkins, Mayor Daniela Erickson, City Clerk PASSED and APPROVED this 18th day of September, 2017 Page 4 of 4 Page 9 of 84 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Regular Meeting: 9/18/17 FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 09.18.17 Bad Debt Write-off Collection 08.31.17 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $3,004,469.69 ($1,833,273.77 in Check Nos. 218052-218281; $412,862.29 in Electronic Transfer Nos. 817616, 817619-817621; $51,907.87 in Check Nos. 50975-51050; $706,425.76 in Electronic Transfer Nos. 30111378-30111898). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $262,694.12 and, of that amount, authorize $162,694.95 to be turned over for collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 10 of 84 September 18, 2017 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 218052-218281 50975-51050 Total Check Amount $1,833,273.77 $51,907.87 Total Checks 1,885,181.64$ Electronic Transfer Numbers 817616 30111378-30111898 - 817619-817621 Total EFT Amount $412,862.29 $706,425.76 $0.00 Total EFTs 1,119,288.05$ Grand Total 3,004,469.69$ Councilmember 436,724.78 50.58 0.00 0.00 4.09 10,000.00 0.00 212.44 36,476.95 34.04 305.44 25,087.96 307.09 29.52 313,072.00 0.00 0.00 0.00 1,927.09 0.00 0.00 18,932.29 0.00 0.00 630,759.85 243,016.82 51,810.78 22,381.11 0.00 0.00 122,805.85 0.00 0.00 1,090,531.01 GRAND TOTAL ALL FUNDS:3,004,469.69$ EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAL/DENTAL INSURANCE OLD FIRE OPEB FLEX PAYROLL CLEARING STADIUM/CONVENTION CENTER LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI-MODAL FACILITY SCHOOL IMPACT FEES RIVERSHORE TRAIL & MARINA MAIN C.D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET ARTERIAL STREET STREET OVERLAY City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 18th day of September, 2017 that the merchandise or services hereinafter specified have been received and are approved for payment: C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved The City Council Page 11 of 84 BAD DEBT WRITE-OFF/COLLECTION August 1-August 31, 2017 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $10.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct Write-off Referred to Collection Total Write-off Utility Billing $ 25,889.02 93.03 25,982.05 Ambulance $ 74,110.15 11,269.92 85,380.07 Court A/R $ .00 146,414.00 146,414.00 Code Enforcement $ .00 4,918.00 4,918.00 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 99,999.17 162,694.95 262,694.12 Page 12 of 84 AGENDA REPORT FOR: City Council September 11, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 9/18/17 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Final Plat: Volterra Estates (MF# FP 2017-006) I. REFERENCE(S): Overview Map Vicinity Map Final Plat II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Final Plat for Volterra Estates. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: In April of this year the Council approved a preliminary plat for Volterra Estates. The developer is now seeking final plat approval for the subdivision. Volterra Estates is a single-family residential development located directly north of the Faith Assembly Church on Road 72. The development contains 30 single-family lots with an average lot size of just over a half acre. V. DISCUSSION: Prior to the approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the infrastructure improvements. In this case, the developer has completed the improvements. Page 13 of 84 The final plat shows and contains information on primary control points, tract boundaries, dimensions, bearings, lot numbers and other necessary survey data. In addition, the plat contains the required descriptions, dedication and acknowledgment and approval sections. Page 14 of 84 Item: Volterra Estates - 30 LotsApplicant: P&R ConstructionFile #: FP 2017-006 Overview MapSITEPage 15 of 84 Item: Volterra Estates - 30 LotsApplicant: P&R ConstructionFile #: FP 2017-006SITEVicinityMapPage 16 of 84 Page 17 of 84 Page 18 of 84 AGENDA REPORT FOR: City Council September 13, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 9/18/17 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Dedication Deed: Right-of-Way for a Portion of Road 84 (MF# DEED 2017- 006) I. REFERENCE(S): Overview Map Vicinity Map Dedication Deed II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to accept the deed from the Pasco School District for a portion of the Road 84 right-of-way. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The Pasco School District owns a 26 acre elementary school site on Road 84 north of the FCID canal right-of-way. Resolution No. 3734 granting the special permit for construction of the elementary school requires the School District to build the east half of Road 84 to arterial standards. The improvements will require the dedication of the east half of the street. V. DISCUSSION: Two plats (Chiawana Heights and Riverhawk Estates) are currently under construction to the north of the school site. The sewer line servicing these subdivisions needs to run south in Road 84 to Massey Drive. The new sewer line will be located in the east half of Road 84 in the area being dedicated by the School District. Page 19 of 84 Page 20 of 84 Item: Dedication of ROW for Road 84Applicant: Pasco School DistrictFile #: DEED 2017-006 Overview MapSITEPage 21 of 84 Item: Dedication of ROW for Road 84Applicant: Pasco School DistrictFile #: DEED 2017-006 VicinityMap40'703.4'SITEPage 22 of 84 After Recording, Return To: City of Pasco, Washington Attn: City Planner 525 North 3 rd Pasco, WA 9930 I RIGHT-OF-WAY DEDICATION DEED Tax Parcel No. 117582019 Legal : See Below THE GRANTOR(S), PASCO SCHOOL DISTRICT NO. 1. by donation pursuant to RCW 35A.79.010, dedicates, conveys and quit claims to the GRANTEE, THE CITY OF PASCO, a Municipal Corporation of the State of Washington , for the public use , as a public right-of-way , all interest in the land described as follows: The west 40.00 feet of the northwest quarter of the southwest quarter of Section 16, Township 9 North , Range 29 East, W .M., Franklin County, Washington , lying northerly of the Franklin County Irrigation District Canal. Together with and s ubject to easements, re servations, covenants and restrictions , ofrecord and in view . DATED this f3 ?lfday of,.~ , 2017. G:c~ A 0 ~ {&bt,,r;[L STATE OF W :sHINGTON r ): SS. COUNTY OF FRANKLIN ) On this day personally appeared before me f/tN.Jaofi?tJwds, Jr> , to me known to be the individual(s) described above and who executed the within and foregoing instrument as an agent of the owner(s) of record, and acknowledged to me that he/she/they signed the same as his/her/their free and voluntary act a nd deed, for the uses and purposes therein mentioned, and on oath stated that he/she/they is /are authorized to execute the said in strument. Page 23 of 84 Exh·b·t Item: Dedication of ROW for Road 84 #: 1 Applicant: Pasco School District File #: DEED 201 7-006 N W+E s ------11 I I z U oO LJ 0 LLJ /_ I i 0 0 3 LJ [J ~ rr:rrt , I m ~ < -D ~D D ~rsJl r ~ Q ~ 0 0 D D 0 D n , CJ Q l....___ D ~'((~ ·w '°d=J D 0 -u ~ ~ co Q ~ ~ "' SITE / Page 24 of 84 AGENDA REPORT FOR: City Council September 12, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 9/18/17 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Dedication Deed: Right-of-Way for a Portion of W. Pearl Street (MF# DEED 2017-007) I. REFERENCE(S): Overview Map Vicinity Map Dedication Deed II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to accept the deed from Peter and Laura Lemieux for a portion of the Pearl Street right-of-way. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The south half of Pearl Street bordering the Lemieux property at 3420 W. Pearl Street has never been dedicated to the City. The Lemieux's are in the process of obtaining a permit for a new shop on their property and as a condition of permit approval they are required to dedicated (Per Resolution 1372) the necessary right-of-way for Pearl Street fronting their lot. V. DISCUSSION: West Pearl Street was originally developed in the County without the necessary right - of-way being dedicated to the public. Acceptance of the deed will provide the right-of- way for the street improvements that are currently existing. Page 25 of 84 Item: Dedication of ROW for W. Pearl StreetApplicant: Peter & Laura LemieuxFile #: DEED 2017-007 Overview MapSITEPage 26 of 84 Item: Dedication of ROW for W. Pearl StreetApplicant: Peter & Laura LemieuxFile #: DEED 2017-007 Vicinity MapSITE30'150.6'Page 27 of 84 Page 28 of 84 Item: Dedication of ROW for W. Pearl StreetApplicant: Peter & Laura LemieuxFile #: DEED 2017-007 Exhibit#1SITE30'150.6'Page 29 of 84 AGENDA REPORT FOR: City Council September 12, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 9/18/17 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Dedication Deed: Right-of-Way for a Portion of Road 72 (MF# DEED 2017- 004) I. REFERENCE(S): Overview Map Vicinity Map Dedication Deed II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to accept the deed from Sheyna and Raphael Milleret for a portion of the Road 72 right-of-way. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: Volterra Estates, a 30-lot residential subdivision, is currently being developed at the southwest corner of Road 72 and Wernett Road. Part of the plat improvements involves construction work in Road 72. Even though Road 72 between Court Street and Wernett Road exists as a narrow paved street much of it has never been dedicated to the public for street right-of-way. Road 72 was developed and improved in the County prior to annexation in 2002. The developer of Volterra Estates has completed the installation a water line where Road 72 should be located and is in the process of paving the roadway. The new water line runs north through a portion of the Milleret property. The developer has secured a dedication deed from the Millerets for a 30 foot by 300 foot portion of the east side of Road 72. Page 30 of 84 V. DISCUSSION: With the dedication of the Milleret property Road 72 will contain a full 60 feet of right- of-way for the section of Road 72 that passes by the Milleret property. Page 31 of 84 Item: Dedication of a Portion of Road 72Applicant: Sheyna & Raphael MilleretFile #: DEED 2017-004 Overview MapSITEPage 32 of 84 VicinityMap30'300'SITEItem: Dedication of a Portion of Road 72Applicant: Sheyna & Raphael MilleretFile #: DEED 2017-004Page 33 of 84 Page 34 of 84 Page 35 of 84 Exhibit#130'300'SITEItem: Dedication of a Portion of Road 72Applicant: Sheyna & Raphael MilleretFile #: DEED 2017-004Page 36 of 84 AGENDA REPORT FOR: City Council September 12, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 9/18/17 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Dedication Deed: Right-of-Way for Travel Plaza Way (MF# DEED 2017-001) I. REFERENCE(S): Overview Map Vicinity Map Dedication Deed II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to accept the deed from Jay and Amy Brantingham for a portion of the Travel Plaza Way right-of-way. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The southern portion of Travel Plaza Way has recently been constructed and is now connected to Rainier Avenue. This new connection provides a second means of access to Rainier Avenue from Hillsboro Street. The owners of the property surrounding the south end of Travel Plaza Way have built five new buildings at the south end of Travel Plaza Way since 2008. The sixth building is currently under construction. In conjunction with the permitting process the Brantinghams were required to design and connect the last 733 feet of Travel Plaza Way to Rainier Avenue. The area now occupied by street improvements need to be dedicated to the City. V. DISCUSSION: Page 37 of 84 Page 38 of 84 Item: Dedication of ROW for Travel Plaza WayApplicant: Jay & Amy BrantinghamFile #: DEED 2017-001 Overview MapSITEPage 39 of 84 Applicant: Jay & Amy BrantinghamFile #: DEED 2017-001Vicinity MapItem: Dedication of ROW for Travel Plaza WaySITE60'4 2 8 .8 9 '73.89'R=150'@ CLPage 40 of 84 After Recording,Return To: City of Pasco,Washington Attn:City Planner 525 North 3"’ Pasco,WA 99301 RIGHT-OF-WAY DEDICATION DEED Tax Parcel No.113270287 Legal:Attached as Exhibit No.1 THE GRANTOR,JAY P &AMY J BRANTINGHAM, husband and wife,by donation pursuant to RCW 35A.79.0l0,dedicates, conveys and quit claims to the GRANTEE,THE CITY OF PASCO,a Municipal Corporation of the State of Washington,for the public use,as a public right-of-way and all interest in the land described in Exhibit No.1 attached hereto. DATEDthis 31‘dayof Aug:,2017. NTOR STATE OF WASHINGTON ) County of ) 5/}. On this ’day of ,2017,before me,the u ersi ned,duly commissioned and sworn,personally appeared C’‘)'to me known to be the individual(s)described above 3;I IV‘) Dedication Deed -1 Page 41 of 84 and who executed the within and foregoing instrument as an agent of the owner(s)of record,and acknowledged to me that he/she/they signed the same as his/her/their free and voluntary act and deed,for the uses and purposes therein mentioned,and on oath stated that he/she/they is/are authorized to execute the said instrument. 91’ GIVEN under by hand and official seal this %/i’day of I:“?g;, 2017. /’EZnwg‘irL3aILz4wZ:V" Pri tName:[\/1/U\0U S‘\«VI-H11‘? NOTARY PUBLIC i and fo;J,he Stat of Washington Residing at:V2e’1 L2?‘-«U 3 /‘ My Commission Expires:Pf!)/1-7/‘VtU16‘?/C1:f Dedication Deed -2 Page 42 of 84 STRATTON SURVEYING &MAPPING PC 313 NORTH MORAINSTREET KENNEWICK,WA 99336 PHONE:(509)735-7364 (soc)730-7364 FAX:(509)735-6560 E-MAIL:stratton@strattonsurvey.com FE DATE:05/09/17 DRAWING:4898SK1.DWG LEGAL DESCRIPTION RIGHT OF WAY-TRAVELPLAZAWAY LEGAL DESCRIPTION: A STRIP OF LAND 60 FEET IN WIDTH,AFFECTING LOT 8 OF BINDINGSITE PLAN #97-5,RECORDED IN VOLUME 1 OF BINDING SITE PLANS AT PAGES 23,24 &25, RECORDS OF FRANKLINCOUNTY,WASHINGTON,BEING 30 FEET ON EACH SIDE OF THE FOLLOWINGDESCRIBED CENTERLINE: COMMENCING AT THE SOUTHEASTERLYCORNER OF LOT 1 OF BINDINGSITE PLAN #2011-04,RECORDED IN VOLUME 1 OF BINDINGSITE PLANSAT PAGE 145,RECORDS OF FRANKLINCOUNTY,WASHINGTON;THENCE NORTH 76°42’31"EAST 30.00 FEET TO THE CENTER OF THE RIGHT-OF-WAYAS DEPICTED ON SAID BINDINGSITE PLAN #2011-04 AND THE TRUE POINT OF BEGINNING; THENCE SOUTH 13°17'29"EAST 424.89 FEET TO A POINT ON A TANGENT CURVE TO THE RIGHT;THENCE ALONG SAID CURVE TO THE RIGHT HAVING A RADIUSOF 150.00 FEET,AN ARC LENGTH OF 235.61 FEET AND A DELTA ANGLE OF 89°59'44"TO A POINT OF TANGENCY;THENCE SOUTH 76°42'15"WEST 73.89 FEET TO A POINT ON THE EASTERLYRIGHT-OF-WAYLINE OF RAINERAVENUE AND THE TERMINUS OF SAID CENTERLINE,SAID POINT BEARS NORTH 23°37’09"WEST 141.70 FEET TO THE SOUTH QUARTER OF SECTION 17, TOWNSHIP 09 NORTH,RANGE 30 EAST,W.M.,FRANKLINCOUNTY,WASHINTON. SIDELINES TO BE SHORTENED OR LENGTHENED TO INTERSECT RIGHT-OF- WAY LINES. CONTAINS 44,063 SQFT. 1"/////////{//_x»-_. RESERVATIONS OF RECORD AND IN VIEW. SEE EXHIBIT"A"2 § § \ \\ \ \ § ,,\I\\\\\\\\\\\\v////////////I‘ ‘ ,_:\\\\\\\\\" Page 43 of 84 s76'42'31",W+W62.52 3»<9U>>NL_§< $unoczoo>mmomm>mm9% Ounoczo>mzoamo <<OH_uOCZUsoar?0>_u mxmqozno» 93% ,w mm .2 3.4 6 7 S ,3.8oz.muom.2:. mx:_w:> >nmo.wo.§.. mu_wo.oo. _.umuw.m_. 23.3;A..<< m:E.m__m..<< Jaw. mdsw.m..2 émmmxeoso aim“omxomxi omzzzmxosmgm mI._.. _ 0.... sm*¢m©m Page 44 of 84 AGENDA REPORT FOR: City Council September 12, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 9/18/17 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Dedication Deed: Right-of-Way for a Portion of Road 72 (MF# DEED 2017- 005) I. REFERENCE(S): Overview Map Vicinity Map Dedication Deed II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to accept the deed from Shelly Woody for a portion of the Road 72 right-of-way. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: Volterra Estates, a 30-lot residential subdivision, is currently being developed at the southwest corner of Road 72 and Wernett Road. Part of the plat improvements involves construction work in Road 72. Even though Road 72 between Court Street and Wernett Road exists as a narrow paved street much of it has never been dedicated to the public for street right-of-way. Road 72 was developed and improved in the County prior to annexation in 2002. The developer of Volterra Estates has completed the installation of water lines where Road 72 should be located and is in the process of paving the roadway. These improvements need to be included within the public right-of-way. As a result the developer has secured a dedication deed from Sharon Woody for a 17 fo ot by 208 foot portion of the west side of Road 72. Page 45 of 84 V. DISCUSSION: Typically 30 feet of right-of-way is obtained from property on either side of future local streets to achieve the necessary 60 feet of right-of-way for a full width street. In this case Sharon Woody, the owner of property at 2104 Road 72, has a well in a portion of the area needed for the street. At this time only 17 feet of land is available for dedication to the City. The 17 feet will provide a total of 47 feet for right-of-way enabling the creation of two standard width travel lanes passed the Woody property. Page 46 of 84 Item: Dedication of a Portion of Road 72Applicant: Shelly WoodyFile #: DEED 2017-005 Overview MapSITEPage 47 of 84 Item: Dedication of a Portion of Road 72Applicant: Shelly WoodyFile #: DEED 2017-005 VicinityMap17'208'SITEPage 48 of 84 Page 49 of 84 Page 50 of 84 Page 51 of 84 Item: Dedication of a Portion of Road 72Applicant: Shelly WoodyFile #: DEED 2017-005 Exhibit#117'208'SITEPage 52 of 84 AGENDA REPORT FOR: City Council September 12, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 9/18/17 FROM: Angie Pitman, Urban Development Coordinator Community & Economic Development SUBJECT: 2018 Community Development Block Grant (CDBG) Annual Work Plan and Allocations (MF# BGAP 2017-003) I. REFERENCE(S): Resolution Planning Commission Minutes Dated: 7/20/17 and 8/17/17 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution ____, approving the Program Year 2018 Community Development Block Grant Allocations and Annual Work Plan per the Planning Commission recommendation. III. FISCAL IMPACT: CDBG Entitlement for 2018 is estimated at $695,000 (plus program income) IV. HISTORY AND FACTS BRIEF: A "Request for Proposals" for 2018 CDBG funds was published in the Tri -City Herald and Tu Decides newspapers in June. Eight (8) requests were received totaling $489,500. The Planning Commission held public hearings and discussion on July 20, 2017 and August 17, 2017. The public hearings solicited public comment on any application for funding, or reallocation for the City of Pasco 2018Community Develop ment Block Grant (CDBG) Program. At the public hearings, Eight (8) presentations were made relating to proposed activities. V. DISCUSSION: Page 53 of 84 Staff presented recommendations for funding at the August 17, 2017 Planning Commission Meeting. The Planning Commission recommended approval of funding recommendations as presented. There is always some question regarding funding levels approved by Congress. Actual available funding for these FY 2018 activities will remain in question until the early part of 2018 when the award is made. Staff recommends all projects not recommended for whole or partial funding be put in the 2018 annual action plan as a contingency projects should funds become available. An amendment to the Annual Action Plan would be necessary to allocate unobligated funds to any project not in the plan. If funding levels are lower than estimated, activity funding will be reallocated prior to submission of the plan. This item was discussed at the September 11, 2017 Council Workshop Meeting. Page 54 of 84 RESOLUTION NO. _________ A RESOLUTION approving the Program Year 2018 Community Development Block Grant Allocations and Annual Work Plan. WHEREAS, staff has prepared the Program Year 2018 Annual Work Plan for activities totaling $695,000 from estimated entitlement, program income and unobligated funds; AND Now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. That the Pasco City Council hereby approves the Annual Work Plan as follows: Activity Funding CDBG Program Administration $139,000.00 Civic Center -Youth Recreation Specialist $20,000.00 Martin Luther King Community Center Recreation Specialist $20,000.00 Senior Citizen's Center Recreation Specialist $30,000.00 YMCA Martin Luther King Community Center Recreation Programs $20,000.00 Pasco Specialty Kitchen - Small Businesses (Job Creation) $75,000.00 Community Housing Improvement Program (CHIP) $100,000.00 Code Enforcement Officer $48,000.00 Peanuts Park Renovation – Phase II Construction $243,000.00 TOTAL $695,000.00 Section 2. That the Pasco City Council hereby approves unfunded and partially funded projects above as contingencies in the annual action plan; and Section 3. If entitlement funds are less than estimated, program administration and public services will be reduced to do not exceed limits, City projects may be voluntarily reduced, and all other projects will be proportionately reduced; and Section 3. That the City Manager or his delegate is authorized to sign all agreements in accordance with the 5-Year Consolidated Plan and Annual Action Plan Supplements previously approved by Council. PASSED by the City Council of the City of Pasco this _____day of _______________, 2017. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Daniela Erickson Leland B. Kerr City Clerk City Attorney Page 55 of 84 PLANNING COMMISSION MINUTES 7/20/2017 H. Block Grant 2018 Community Development Block Grant Allocations (MF# BGAP 2017-003) Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the 2018 Community Development Block Grant (CDBG) Allocations. The staff memo went over the history of the Block Grant program and the authorizing legislation at the federal level. He went over the programs used to divide up those funds. The block grant funds themselves are allocated to cities. The City of Pasco is an entitlement city so Pasco received funds every year for a certain amount automatically without having to apply or compete for it. That amount is based on the population and the income levels of households within the city limits. The Consolidated Plan is the Comprehensive Plan of the Block Grant Program and provides guidance on the HOME program, the Neighborhood Stabilization Program and the Block Grant Program. A couple of years ago, Council reduced the goals in the Consolidated Plan to the three goals presented on the overhead and in the staff memo. There is selection criteria that staff uses in order to provide recommendations to the Commission and then City Council adopted a resolution, Resolution 1969, passed in 1999 that designates the Planning Commission as the official Block Grant Advisory Committee of the City. It identified priorities for projects and concludes that social services are not allowed as eligible uses of CDBG funds. While that seems tough, there is a social block grant progra m at the state level that does provide for needs of health, education and welfare that this program is not necessarily set up to provide. For the program year of 2018, staff estimates we will receive $695,000 based on the funding level of 2017. It is uncertain if that number will go up or down. However, the 8 proposals received (3 of which were non-city applicants) all come in under the funds we estimate to receive. The breakdown of the 8 proposals are: Program Administration (capped at 20%), Public Services (YMCA, MLK Center and Senior Center staff), Economic Opportunities (DPDA for assistance with the Specialty Kitchen) and Affordable Housing which will be carried out by city staff and Rebuilding Mid-Columbia to assist in housing renovations and repairs for low to moderate income families. Steve Howland of YMCA of the Greater Tri-Cities, 1234 Columbia Park Trail, discussed his request for funds. He has received CDBG funds in previous years for the same project. Their largest program is the soccer program but they also have a weight room, computer lab and soon to have a STEM program. They are requesting the funding to help keep these programs running. Chairman Cruz pointed out that their program can assist over 2,000 people which is a lot of people for the small amount of money they have requested from the City. Commissioner Portugal asked how many kids visit the center on a daily basis. Mr. Howland said it depends but in the summer it can range from 50 -200 kids per day. And by kids, they take young adults and teens as well as grade school age children. With no further questions or comments the public hearing closed. Page 56 of 84 PLANNING COMMISSION MINUTES 8/17/2017 D. Block Grant 2018 Community Development Block Grant Allocations (CDBG) (MF# BGAP 2017-003) Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the 2018 Community Development Block Grant (CDBG) Allocations. He pointed out the fund summary and staff recommendations that were included in the memo to the Planning Commission. This was a unique year in that there were no private applications aside from the YMCA Youth Center and the total money requested was less than our expected 2018 allocations. As done in the past, we have established a practice of placing contingencies in the allocation process so that we don’t have to recreate this process should the expected funding fall short or if one of the project falls though. He briefly discussed the amounts recommended, much of the extra funds going towards downtown improvements, such as, Peanuts Park and the Specialty Kitchen as well as other goals and improvements for the revitalization of the downtown. Commissioner Bowers asked about the proposal summary and how there is less money requested than the total amount of their project and if that is because the agencies need to contribute their own funds. Mr. White said in a way, yes. It is related to the agency match. And there can only be so much money spent towards public services and the City tries to keep it under 12%. Commissioner Bowers asked if the amount for staff administration was the same as previous years. Mr. White responded that it was more because it is based on the amount expected to be received and this year more is expected. The money is often underspent and it is placed into the contingencies. With no further questions or comments the public hearing closed. Commissioner Roach moved, seconded by Commissioner Campos, to close the public hearing and recommend the City Council approve the use of funds for the 2018 Community Development Block Grant Program as set forth in the “2018 Fund Summary” as recommended by Staff. The motion passed unanimously. Page 57 of 84 AGENDA REPORT FOR: City Council September 12, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 9/18/17 FROM: Angie Pitman, Urban Development Coordinator Community & Economic Development SUBJECT: 2018 HOME Annual Work Plan and Allocation (MF# BGAP 2017-004) I. REFERENCE(S): Resolution Planning Commission Minutes Dated: 8/17/17 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution ____, approving Federal 2018 HOME Annual Work Plan and Allocation, per the Planning Commission recommendation. III. FISCAL IMPACT: Pasco's share of Federal HOME funds is $107,000 (plus program income). IV. HISTORY AND FACTS BRIEF: Pasco entered into a HOME Consortium Agreement with Richland and Kennewick in 1996 making the City eligible for Federal HOME funds. Every three years, during the renewal cycle, member cities are given the opportunity to withdraw from the consortium, make changes to the cooperative agreement, or select a new Lead Agency. In April 2016, the City renewed the Agreement through December 31, 2019. HOME funds are allocated based on need and income eligibility and may be used anywhere within the city limits, however, neighborhoods designated as priority by Pasco City Council receive first consideration. Funding is first targeted in the Longfellow and Museum neighborhoods, then within low-moderate income census tracts (201, 202, 203 and 204). If HOME funds cannot be applied to those areas, then they are used as needed within the Pasco city limits for the benefit of eligible low - Page 58 of 84 moderate income families. V. DISCUSSION: The City is restricted to using HOME funds for down payment assistance for first time homebuyers in accordance with the Tri-Cities HOME Consortium Cooperative Agreement approved by all three cities in 2014. Estimated HOME entitlement funds totaling $107,000 (plus program income received) will be used to provide down payment assistance for approximately 10 first time homebuyers. Staff presented recommendations for funding at the August 17, 2017 Planning Commission meeting. The Planning Commission recommended approval of staff funding recommendations as presented. This item was discussed at the September 11, 2017 Council Workshop Meeting. Page 59 of 84 RESOLUTION NO. __________ A RESOLUTION APPROVING FEDERAL 2018 HOME ANNUAL WORK PLAN AND ALLOCATION WHEREAS, the City of Pasco together with Kennewick and Richland renewed a cooperative agreement 2016 continuing participation in the Consortium originally formed in 1996 under the Home Investments Partnership (HOME) Program through 2019; and WHEREAS, the Consortium allows the three cities to be eligible for federal HOME funds; and WHEREAS, the City has established a Community Housing Improvement Program (CHIP); and WHEREAS, $107,000 is expected to be available from entitlement funds, plus program income, for Pasco HOME projects in program year 2018, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. That the 2018 HOME funds received by the City of Pasco shall be allocated to the Community Housing Improvement Program (CHIP) First Time Homebuyer Assistance program which operates city-wide with priority given to neighborhood improvement areas and low-moderate income census tracts; and Section 2. That the City Manager or his delegate is hereby authorized to sign all agreements in accordance with the 5-Year Consolidated Plan, and Annual Action Plan Supplements previously approved by Council. PASSED by the City Council of the City of Pasco this day of , 2017. CITY OF PASCO: _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Daniela Erickson Leland B. Kerr City Clerk City Attorney Page 60 of 84 PLANNING COMMISSION MINUTES 8/17/2017 E. Block Grant 2018 HOME Fund Allocations (MF# BGAP 2017- 004) Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the 2018 HOME Fund Allocations. The City of Pasco, City of Kennewick and City of Richland worked together and formed a consortium to receive additional federal funds from HUD that individually each city wouldn’t be able to receive. In 2018 the consortium expects to receive $430,000 and those funds are earmarked for housing solutions in increasing the supply or affordability of housing. The Commission a few years backed changed the way those funds could be allocated to add rehabilitation projects. Those projects were done in the past but the onerous regulations applied then are even greater now and there is a hefty penalty if those regulations are not met and HUD may need to be paid back. Because of this, the HOME Consortium has dedicated these funds to down payment assistance. It is a popular program with a maximum of a $10,000 grant to first time homebuyers as long as they are low-moderate income households. Those are processed as fast as they come in. Staff is requesting that the program continue. Commissioner Bowers asked about the recommendation for the entitlement funds to be used for the down payment assistance and what other options there were for the funds. Mr. White answered that it could be used for housing rehabilitations. The City of Richland is in a unique circumstance that the price of homes have reached a point where home prices are too high for low-moderate income individuals so they took on a project in conjunction with a community development housing organization, likely Habitat for Humanity, to build housing. So new construction and rehabs can be done but enough funds must be available to complete the projects. Commissioner Bowers discussed if the housing market makes it difficult to allocate funds to down payment assistance then the cities can partner with their funds to help with low-income rental housing and if that was an option. Mr. White said it was an option. Commissioner Bowers asked if the cities joined to form the consortium due to the lack of a CDC. Mr. White responded that the cities formed a consortium because of the required population based needed to receive the federal funding. Commissioner Alvarado asked what the threshold was for making it cost prohibitive for people to use the down payment assistance funds. Page 61 of 84 Mr. White replied that it is dependent on the housing market as well as who finances the home. Some lenders may be more inclined to allow a larger ratio of income to housing. Commissioner Campos stated that he had personal experience with that with his own loan process with lenders. Chairman Cruz added that increasing homeownership is huge and this program has been a huge success. With no further questions or comments the public hearing closed. Commissioner Campos moved, seconded by Commissioner Bykonen, Page 62 of 84 AGENDA REPORT FOR: City Council September 14, 2017 TO: Dave Zabell, City Manager Regular Meeting: 9/18/17 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Reappointment to Regional Public Facilities District Board of Directors I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to reappoint Saul Martinez to the Board of Directors of the Tri- Cities Regional Public Facilities District, term to expire October 1, 2020. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: Each of the Cities approved the Interlocal Cooperation Agreement providing for the creation of the Tri-Cities Regional Public Facilities District (TCRPFD), effective October 1, 2010. There are nine members of the Board of Directors of TCRPFD, three to be appointed by each City Council. All members of the Regional Board are to be either members of the respective City Council or the respective City's Public Facilities District. Board members serve three-year terms and may be reappointed to serve not more than three consecutive full terms. V. DISCUSSION: In 2011, Council initially appointed Councilmember Martinez as the Pasco representative to the Board and, reappointed him in 2014 to a three-year term, which expires 10/1/17. Councilmember Francik (term expires 10/1/18) and Mayor Watkins (term expires 10/1/19) also serve on the Board. Staff requests reappointment of Councilmember Martinez to the Tri-Cities Regional Public Facilities District Board, to a term which will expire October 1, 2020. Page 63 of 84 APPROVED YTD % OF ADOPTED YTD % OF 2016 2016 ANNUAL 2017 2017 ANNUAL BUDGET ACTUAL BUDGET BUDGET ACTUAL BUDGET REVENUE SOURCES: TAXES: PROPERTY 7,655,000$ 4,300,945$ 56.2%7,825,655$ 4,587,545$ 58.6% SALES 11,530,000 7,982,366 69.2%12,475,000 8,677,137 69.6% PUBLIC SAFETY 1,365,000 931,374 68.2%1,400,000 980,744 70.1% UTILITY 8,845,000 5,888,513 66.6%9,092,000 6,058,001 66.6% OTHER 1,138,000 884,936 77.8%1,204,000 884,379 73.5% LICENSES & PERMITS 1,738,400 1,528,929 88.0%1,921,964 1,697,315 88.3% INTERGOV'T REVENUE 2,122,148 1,456,109 68.6%2,178,737 1,506,114 69.1% CHARGES FOR SERVICES 6,457,614 4,252,006 65.8%6,523,656 4,211,446 64.6% FINES & FORFEITS 876,600 493,612 56.3%872,100 536,619 61.5% MISC. REVENUE 454,340 387,809 85.4%498,260 356,618 71.6% DEBT AND TRANSFERS IN 2,278,000 95,336 4.2%493,000 428,672 87.0% TOTAL REVENUES 44,460,102 28,201,935 63.4%44,484,372 29,924,590 67.3% BEGINNING FUND BALANCE 17,289,115 17,289,115 14,633,214 14,633,214 TOTAL SOURCES 61,749,217$ 45,491,050$ 73.7%59,117,586$ 44,557,804$ 75.4% EXPENDITURES: CITY COUNCIL 114,323$ 68,068$ 59.5%111,975$ 70,405$ 62.9% MUNICIPAL COURT 1,607,000 1,014,332 63.1%1,467,115 877,239 59.8% CITY MANAGER 1,447,608 943,358 65.2%1,593,838 1,134,066 71.2% POLICE 14,496,650 8,941,360 61.7%15,574,059 9,866,819 63.4% FIRE 5,602,747 3,770,405 67.3%7,173,061 4,811,306 67.1% ADMIN & COMMUNITY SVCS 8,411,191 5,607,423 66.7%9,076,593 6,103,571 67.2% COMMUNITY DEVELOPMENT 1,507,525 938,124 62.2%1,619,376 1,143,991 70.6% ENGINEERING 1,765,221 1,187,250 67.3%1,798,269 1,050,211 58.4% LIBRARY 1,305,200 957,381 73.4%1,330,220 1,000,791 75.2% NON-DEPARTMENTAL 2,648,832 1,581,683 59.7%2,206,797 1,276,423 57.8% DEBT AND TRANSFERS OUT 7,752,675 3,170,657 40.9%2,602,400 695,132 26.7% TOTAL EXPENDITURES 46,658,972 28,180,041 60.4%44,553,703 28,029,954 62.9% ENDING FUND BALANCE 15,090,245 17,311,009 14,563,883 16,527,849 TOTAL EXPEND & END FUND BAL 61,749,217$ 45,491,050$ 59,117,586$ 44,557,804$ UNRESTRICTED CASH AND INVESTMENTS:10,128,623$ 12,922,522$ EXPECTED PERCENTAGE OF REVENUES AND EXPENDITURE, FOR 7 MONTHS 67%67% These statements are intended for Management use only. GENERAL FUND OPERATING STATEMENT THROUGH AUGUST 2017 Page 64 of 84 AGENDA REPORT FOR: City Council September 13, 2017 TO: Dave Zabell, City Manager Regular Meeting: 9/18/17 FROM: Richa Sigdel, Director Finance SUBJECT: Award and Acceptance of HAEIF Loan I. REFERENCE(S): HAEIF Loan Application Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ______ approving the acceptance of the Hanford Area Economic Investment Fund Public Infrastructure Loan awarded by the Hanford Area Economic Investment Fund (HAEIF) and authorize execution of the loan agreement by the City Manager. III. FISCAL IMPACT: Loan Amount: $1,500,000 Interest Rate: 3.2% (75% of Prime) Loan Duration: 10 Years IV. HISTORY AND FACTS BRIEF: City Council 2016-2017 economic vitality goals included promoting the community as a desirable place for commercial and industrial development while strengthening existing partnerships and coordinating efforts. V. DISCUSSION: Many key components within the current Process Water Reuse Facility (PWRF) facility are nearing or have exceeded their original design capacity and there is significant demand from current users for expansion, as well as strong interests from others to access the facility for expansion purposes. Page 65 of 84 The Council recently approved a professional services agreement to prepare Capital Facilities Plan/Engineering Report amendment that develops a regional master plan for industrial water treatment and guides the PWRF expansion and operation for the 20- year planning horizon. Additionally, consistent growth in the food processing industry is straining the operations of the current facility. The proceeds of the loan, if approved by the Council, will be used to complete near-term capital projects that will replace worn infrastructure components, increase plant capacity and expand the service area of the the PWRF. Future investment in the PWRF and associated collection system is significant, with near-term needs approaching $10 million. Grants and low-interest loans are part of a multi-sourced funding effort to realize these improvements. The City was previously successful in securing approximately $5 million in state and federal grants for a portion of the near-term improvements. The $1.5 million low interest loan from the Hanford Area Economic Investment Fund (HAEIF) - Public Infrastructure Loan program is a strategic part of the funding package. The Hanford Area Economic Investment Fund Committee (HAEIFC) recently approved the City's $1.5 million loan application. The debt from the loan will be serviced through a regular assessment on PWRF system users with no contributions from the City's general fund or utility ratepayers. Execution of the loan requires City Council approval and is recommended by staff. This item was discussed at the September 11, 2017 Council Workshop meeting. Page 66 of 84 Page 1 of 16 PUBLIC INFRASTRUCTURE LOAN PROGRAM APPLICATION FOR FUNDING CERTIFICATION Government applicant: City of Pasco Contact person: Richa Sigdel Title: Finance Director Phone number: 509-544-3065 Address: 525 N. 3rd Avenue, Pasco Washington e-mail address: sigdelr@pasco-wa.gov Amount of HAEIFC loan requested: $1,500,000 Other funding sources/amount: $ 531,000 – Existing Processors $ 200,000 – Future Processors $ 2,575,000 – Economic Development Administration $ 500,000 – Franklin County Economic Development $ 2,650,000 – Department of Commerce $1,802,000 – Other Grants/Revenue Bonds Total cost of project: $ 9,758,000 Project description: The City of Pasco is seeking funding to assist with the planning, engineering, and construction of projects that address both immediate and future facility needs of the Process Water Resource Facility (PWRF) and facilities servicing it. The projects includes planning, engineering, environmental review and construction of the Kahlotus-Pasco Regional Pump Station and Forcemain, Foster Wells Forcemain, Irrigation Pump Station, and general facilities upgrades. Many key components within the current PWRF facilities are nearing or have exceeded their original design capacity and there is significant demand from current users for expansion as well as strong interests from others to access the facility for expansion purposes. Declaration: I HEREBY CERTIFY THAT THE INFORMATION GIVEN IN THIS APPLICATION TO THE HANFORD AREA ECONOMIC INVESTMENT FUND COMMITTEE IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. Page 67 of 84 Page 2 of 16 Richa Sigdel, Finance Director Page 68 of 84 Page 3 of 16 A. REQUEST FOR FUNDING In order to expand the development and diversification of the economy of Benton and Franklin Counties, the HAEIFC has been authorized to make loans and grants to political subdivisions of Benton and Franklin Counties to assist qualified applicants by financing all or part of the cost of public facilities. Loan amounts will be coupled with or accepted interest rate based on the current Treasury bond rate at the time of application and may be adjusted based on closing date. The first payment will normally be due monthly after closing. Beginning payment start date can be negotiated based on project start date but no longer than 6 months from the time of closing. A1. Indicate what type of HAEIFC funding you are requesting. A loan of $ 1,500,000 Indicate the loan payment schedule: Semiannually – If only a loan is offered, the City would like a semi-annual repayment plan A2. a.) If HAEIF decides to award a loan of HAEIF funds to your entity, how will the loan be repaid? The loan will be repaid over a 10-year repayment schedule. Note: If an HAEIF loan is given to a jurisdiction, that jurisdiction is obligating its full faith and credit to repay the loan, regardless of the project which prompted the application for HAEIF funding. B. IDENTIFICATION OF PUBLIC FACILITY PROJECT AND COSTS (The term public facilities may include development of land and improvements for public facilities, as well as the acquisition, construction, rehabilitation, alteration, expansion or improvement of such a facility.) B1. Describe the entire public facility project, including the parts that you are not asking HAEIF to fund. Attach any appropriate sketches. The City of Pasco has owned and operated the Pasco Process Water Resource Facility (PWRF) since 1995. The PWRF and associated farm properties are located in an area of irrigated agriculture production fields on approximately 1,800 acres north of Pasco and east of Highway 395 in Franklin County. The PWRF has a State Waste Discharge Permit (No. ST0005369) from the Washington State Department of Ecology (Ecology) and discharges its treated water via center pivot irrigators onto land leased by agricultural operators. Pasco designed the PWRF to manage process wastewater from a variety of potential vegetable processing facilities. It currently receives process wastewater from five food processors; no sanitary wastewater is discharged into the industrial system. Four processors (Pasco Processing, Twin City Foods, Reser’s Foods, and CRF Frozen Foods) combine their process wastewater at the Pasco Processing Center that is located at Pasco Processing north of the city and along State Highway 395. Pasco provides potable water to all of the discharge users. Currently, Pasco Processing is the only food processor permitted by Ecology to discharge process waste streams to the PWRF. The other four are permitted through the city via industrial wastewater discharge permits. Each user provides pretreatment of its waste stream before discharge, in accordance with its discharge permit and the Pasco’s pretreatment requirements. Page 69 of 84 Page 4 of 16 The City of Pasco owns and is responsible for the operation of the PWRF. The center pivot irrigators are operated by both the City and lease tenants, but land management and crop production are handled only by the agricultural lease tenants. Ecology issued an Administrative Order to the City delegating pretreatment permitting authority effective on January 15, 2015. Ecology transitioned responsibility of the industrial discharge permits, except Pasco Processing, to the City. As mentioned above, the City is requesting funds to complete a comprehensive Capital Facilities Plan and Engineering Report to address both immediate and future facility needs for the Process Water Resource Facility (PWRF). Additionally, consistent growth in the food processing industry is constraining the operations of the current facility. The proceeds of the loan will also be used to complete immediate needs capital projects that will alleviate these constraints. The City is planning for a phased approach for remainder of the projects, as funding becomes available. B2. Identify the location of the public facility project. Attach a map of the area. The site address is 957 East Foster Wells Rd, Pasco WA 99301. Parcel Number: 113090085 Legal Description: S2NW4 4-9-30 B3. What is the potential private development associated with this public facility project? Page 70 of 84 Page 5 of 16 The City of Pasco has owned and operated the Pasco Process Water Resource Facility (PWRF) since 1995. The operation and maintenance of the facility has been paid for by private funds and rates from private businesses. However, dependent on the recommendations of the two plans, the City expects additional development through expansion by existing partners and the addition of new partners. B4. Describe how the public facility project will enhance or encourage other development in the immediate area. The Process Water Resource facility is undersized and is aging. The facility cannot accommodate increasing demand for agricultural process water disposal and has some immediate operational constraints due to aging equipment and capacity. Many key components within the current facility are nearing or have already exceeded their original design capacity including winter storage lagoons, secondary clarifiers, irrigation pump station, portions of the Foster Wells force main, irrigation pivots, and solids handling facilities. Upgrading the existing infrastructure, and adding new infrastructure to increase the capacity of the facility will attract new food processors to the region. Currently, the facility is not just at capacity, but struggling to accommodate the rapid growth of the existing processors. The enhancement of the facility will put the region on the map as an attractive location to do business for food processors across the nation. B5. List all permits required for the public sector project and give their current status (applied for, application being prepared, permit issued, etc.). Provide a narrative discussion of the status of all environmental permits and all environmental issues. Permit Issuer Status Anticipated Completion Date SEPA DNS City of Pasco To be submitted Fall 2017 Ecology NPDES Department of Ecology To be submitted Fall 2017 Air Quality Notice of Construction Permit Department of Ecology To be submitted Fall 2017 B6. Will this project upgrade an existing facility? YES NO Build a new one? YES No What other services will the proposed facility provide to the community? For example, will it solve any continuing physical problems in the area? By upsizing the PWRF, it will accommodate increasing demand for agricultural process water disposal and assist private business in the area that include, Reser’s, Twin City Foods, CRF Frozen Foods, and Pasco Processing. This study will also address system requirements to support the expansion plans of existing processors and the inclusion of future processors not currently connected to the operation. B7. Provide a cost breakdown of the project components for the public facility project, including miscellaneous costs: PROJECTS AMOUNT *Capital Facilities Plan and Engineering Report $818,000 *Irrigation Pump Station Design and Construction $1,989,000 Page 71 of 84 Page 6 of 16 Kahlotus-Pasco Regional PS & FM PS&E $620,000 Kahlotus-Pasco Regional PS & FM Construction $6,331,000 Total Cost $9,758,000 *These first two projects are critical to jumpstart the improvement and expansion of the facility. The Capital Facilities Plan and Engineering Report will facilitate an educated and strategic path for immediate and long- term plan for the facility. Construction of the Irrigation Pump Station will increase the facility’s capacity to spray additional fields, in-turn, increasing the capacity of the facility as a whole. (Amount should equal total on Page 1) B8. List each funding source and amount, note whether the amount has been provided or is being requested. Give the date that the funds were approved or the date that requested funds are expected to be approved: FUNDING SOURCE AMOUNT Existing Processors (Unsecured) $531,000 Future Processors (Unsecured) $200,000 Department of Commerce Grant (Secured) $2,650,000 Economic Development Administration Grant (Under Review) $2,575,000 HAEIF Loan (Unsecured) $1,500,000 Franklin County Economic Development Grant (Under Review) $500,000 Other Grants/Revenue Bonds $1,802,000 Total Funding $9,758,000 B9. What is the projected annual operating cost of the proposed public facility project? $ 2,900,000 B10. Provide a detailed scope of work: At this point in the project a detailed, a scope of work has been developed for the Capital Facilities Planning effort and the Engineering Report and the plans and specifications. The scope of work for construction of the pump stations, force mains, and the repair and expansion of the PWRF will be developed with the engineering report and plans and specifications. Capital Facilities Planning Capital Facilities Planning will require coordination with Washington Department of Ecology to assure compliance with the Industrial Waste Discharge Permit. The City’s Capital Facilities Plan will include a regional planning-level document for the programmed expansion of the Process Water Resource Facility (PWRF) to accommodate increasing demand for agricultural process water disposal and address more immediate operational constraints due to aging equipment and capacity. The planning horizon is intended to carry through 2036 (20 years) and will be intended to encourage continued growth in the City’s food processing corridor on the north side of the City (FW Basin) and the Pasco Kahlotus Industrial Basin (PK Basin). Engineering Report and Plans and Specification An engineering report will be consistent with WAC 173-240 and will evaluate the condition and capacity of the Foster Wells Lift Station and force main; a regional lift station in the PK basin area; and address more immediate improvements at the PWRF including the Industrial Pump Station. The regional lift station plans and specification will coordinate with the PK Basin Force Main Routing Study currently in progress. Also, this will include preparing plans and specifications for immediate needs defined in the engineering report at the PWRF. At a minimum, this scope of work will include PS&E for the Industrial Pump Station. Page 72 of 84 Page 7 of 16 B11. Provide a detailed budget and timeline for the project: See attached detailed schedule and budget for the Capital Facility Planning and Engineering Report. A detailed schedule and budget will be provided for construction upon completion of the engineering report. C. Private Sector Involvement The Pasco Water Resource Facility’s is a private/public partnership. The private sector will be involved in this process. Our current partners are wholly supportive of this project, as well as, other processors who have shown interest in partnering with the City. Once the facilities plans and engineering plans are completed, we expect our current and future partners to invest in the implementation of the plan. C1. The Municipal Loan Program is designed to assist communities in Benton and Franklin Counties to provide public infrastructure that will enable the private sector to locate businesses in an area zoned for commercial, light industrial, heavy industrial or commercial winery development zoning code. The application should address the following issues: a. Potential clients and approximate timing. This project will accommodate increasing demand for agricultural process water disposal and assist private business in the area, including, Reser’s, Twin City Foods, CRF Frozen Foods, and Pasco Processing. These users/stakeholders will be involved throughout the process. b. Estimated private capital that can be expected to occur. Similar to the City’s utility enterprise funds; water and sanitary sewer, system users, current and future will provide the majority of the funds necessary to upgrade and expand of the facility. To properly allocate the cost to appropriate parties, the City will proportion cost of the plans to current partners, known potential partners, and future partners. The debt service for this loan will become part of the annual operating cost of the facility and billed proportionately to the users. c. Projected private sector employment for the first five years. It would take an estimated 3-5 years to compete planning, engineering, and construction of the proposed PWRF improvements. Beyond rehabilitation and improvement to the PWRF, efforts provide for additional capacity to support expansion of the current processing operations and new customers. Improvements necessary to sustain the PWRF to support current users over the next 20 year horizon will support 1,200 existing jobs. It is estimated that expansion of current users could be up to 25 employees per each user for a total of 50 new jobs. A new processor would account for up to 200 employees. Thus, it could be possible for an estimated 250-400 new jobs. d. An explanation of the need for the public improvement. Given the nature of this project as an expansion to an existing operation, public concern is anticipated to be minimal. Regardless, this project will create a substantial positive impact on industrial businesses in the Pasco region. Currently a total of six scope meetings are scheduled with processors and farmers to serve the interest of the involved local private business sector. C2. Describe the project and its fit within the overall Economic Development Plan of the community. Page 73 of 84 Page 8 of 16 Existing users are not able to expand their services due to the limitations on the existing Process Water Resource facility and have questioned the sustainability of the PWRF as it currently exists. Expanding the facility and making the required improvements will allow for these users (Reser’s, Twin City Foods, CRF Frozen Foods, and Pasco Processing) to grow and add economic benefit to the community. C3. In the case where a firm has already indicated to the community that it has a strong interest in location within that community, describe the proposed private sector development or expansion project. Currently if a firm were to indicate a strong interest in location within the community, they would be very disappointed to hear they would not be able to complete those plans because capacity is not available. However, upon completion of the project, more capacity will be available and potential for recruitment of other companies will be possible. D. ECONOMIC IMPACT ON THE COMMUNITY D1. Describe the current economic conditions of your community. Provide the most recent data available. If specific data are not available or further description is needed, provide narrative information describing the economic situation of the jurisdiction. Data Date of Estimate Total population 70,560 April 1, 2016 Total labor force 31,519 2011-2015 ACS Survey Unemployment rate 7.4% 2011-2015 ACS Survey Per capita income $19,824 2011-2015 ACS Survey Household vacancy rate 3.8% 2011-2015 ACS Survey Per capita project cost Explanation: The data came from census.gov – American Community Survey 2011-1015 data. D2. Population change is an important indicator of general economic growth or decline. How has the population changed in your community? Data Date of Estimate Total population 59,781 2010 Total population 70,560 2016 Percent change 18% (3% Annually) 2010-2016 Explanation: OFM April 1st, 2016 estimates D3. One of the goals of HAEIFC is to encourage diversification of the employment base in communities. Describe the current employment profile of your community and indicate how this project will bring about diversification: Page 74 of 84 Page 9 of 16 The current employment profile of the City of Pasco according to Census.gov is shown below. This suggests that the current profile is already diverse in regards to jobs/occupations and industry. This project will continue to solidify the diverse employment profile of Pasco by bringing in more jobs that will be spread out over the manufacturing, construction, agriculture, transportation and warehousing industries. Occupations Civilian employed population 16 years and over 31,519 Management, business, science, and arts occupations: 7,134 (22.6%) Service occupations: 6,074 (19.3%) Sales and office occupations: 5,839 (18.5%) Natural resources, construction, and maintenance occupations: 6,447 (20.5%) Production, transportation, and material moving occupations: 6,025 (19.1%) Industry Civilian employed population 16 years and over 31,519 Agriculture, forestry, fishing and hunting, and mining 4067 13% Construction 2026 6% Manufacturing 3920 12% Wholesale trade 1225 4% Retail trade 2975 9% Transportation and warehousing, and utilities 2174 7% Information 243 1% Finance and insurance, and real estate and rental and leasing 886 3% Professional, scientific, and management, and administrative 3265 10% Educational services, and health care and social assistance 5592 18% Arts, entertainment, and recreation, food and accommodation 2933 9% Other services, except public administration 1047 3% Public administration 1168 4% D4. Describe any other direct or indirect economic benefits to the community that are anticipated because of this project: As a result of the PWRF’s increased treatment capacity, processors will be able to throughput additional product. This additional capacity generates demand for greater crop production in the farming sector, which will also stimulate the Ag production support industry currently established heavily in the region. Upon completion of this project, more jobs will be added to the community which brings in people that spend money on goods and services and invest in the community. The retail, finance, real estate, educational services, health care, social assistance, arts entertainment, recreation and food services and accommodations will all see positive impact from additional employees brought in from this enhanced PWRF. D5. Provide evidence of local support for this project. Note: Examples of local support could include letters from local city councils, county commissioners, chambers of commerce, etc. Statements from the local city council and county commissioners are strongly encouraged. A statement from TRIDEC is also encouraged. Oregon Potato Pasco Processing Reser’s Fine Foods Twin City Foods E. FINANCIAL INFORMATION ON CITIES, TOWNS, AND COUNTIES Page 75 of 84 Page 10 of 16 (Port districts should complete Section F: Financial Information on Port Districts.) This section examines the general financial status of cities, towns, and counties to determine ability to support project costs. Questions 1-11 examine the current fiscal status of the jurisdiction. Questions 13-16 examine potential revenue generated by the private sector project. E1. For each fund indicated, provide total expenditures, revenues and ending fund balance for prior year. Revenues (Prior Yr. Actual) Expenditures (Prior Yr. Actual) Total Ending Fund Balance General Fund $ 42,970,348 $ 39,743,920 $ 14,633,214 Utility Fund $ 23,603,020 $ 23,353,543 $ 156,460,417 Sewer $ $ $ Water $ $ $ Electricity $ $ $ Other Enterprise Funds (List funds that apply to HAEIFC project: $ $ $ $ $ $ Special Revenue Funds: Street Maintenance & Construction $ $ $ Motor Vehicle Gas Tax Fund $ $ $ List other funds that apply to HAEIFC project: Economic Development Fund $ 1,649,457 $ 1,162,832 $ 1,923,700 $ $ $ Identify funds that could repay a HAEIFC loan. If any of these funds cannot be used for the HAEIFC project, please explain. (Explain future capital needs in the context of these funds and describe how future needs are anticipated to affect fund balances.) The City‘s Utility Fund, includes Water, Sewer, Storm water, Irrigation, and Process Water Resource Facility services. Funds used for Resource Facility are not to be allocated from revenues received for other services within the Utility Fund. The City charges each user monthly, based on loading to the PWRF, for the cost to operate the plant. Similar to a water or sewer revenue bond, debt service for this loan will become part of the PWRF operating budget and billed out to the users as part of the cost of doing business. Page 76 of 84 Page 11 of 16 In general, is this prior years’ information on funds representative of the past five years’ experience? Yes No – If not, please explain: E2. In the context of the local government’s overall annual budget, including anticipated future capital needs, evaluate the need for HAEIFC assistance: Pasco Water Resource Facility, as a service within the City’s Utility Fund is required to be self- sustaining. The facility will require additional investment to accommodate current needs, upgrades, and long-term growth. The requested loan is an early and integral piece of the funding strategy necessary to assure the operation if physical sustainable over the next two decades, and is capable of handling future increases in loading generated by expansion or recruitment of new industry. E3. Calculate your jurisdiction's debt capacity for each of the following type of bonds. (Refer to Revised Code of Washington 39.36.020 for more detail.) Non-voter-approved general obligation bonds: $ 4,227,977,752 X .0075 = $ 31,709,833 Total Assessed Valuation Debt Limit (.0075) Debt Capacity Minus $ 10,430,000 Outstanding debt Equals $ 21,279,833 Remaining debt capacity Voter-approved general obligation bonds: General purpose $ 4,227,977,752 X .0025 = $ 10,569,944 Total Assessed Valuation Debt Limit (.0025) Debt Capacity Minus $ 0 Outstanding debt Equals $ 10,569,944 Remaining debt capacity Page 77 of 84 Page 12 of 16 Voter-approved general obligation bonds: Utility purposes, cities only $ 4,227,977,752 X .0025 = $ 10,569,944 Total Assessed Valuation Debt Limit (.0025) Debt Capacity Minus $ 0 Outstanding debt Equals $ 10,569,944 Remaining debt capacity E4. Will the local government use general obligation bonds for the construction of this public facility project? Yes No. If not, please explain. (e.g., future capital finance needs, limited debt capacity, issuance costs, etc.) Process Water Reuse Facility is supported by an enterprise fund and is statutorily required to be supported by user contributions. General obligation bonds are not an allowable revenue source for this type of activity. E5. Has the use of revenue bonds been explored for this public facility project? Yes No. Explain the outcome and describe why revenue bonds would or would not be applicable for this project. Revenue bonds have been explored and issued for this facility in 2013. The revenue bonds are currently not being explored for this facility at this stage of the project. We are currently looking for funds to support Capital Facilities Planning effort, the Engineering Report, and the plans and specifications and near term improvements. This report will create a roadmap for future. Revenue bonds will be a significant resource for subsequent the significant capital investment required for future phases. E6. Regular LOCAL taxing authority: (Indicate n/a if not applicable.) What is your jurisdiction’s general property tax rate per $1,000 in assessed valuation? 1.88017885 Has the jurisdiction ever voted to increase the regular property tax rate over the 106% lid? Yes No. If yes, when? (See revised Code of Washington State 84.55 for provisions.) What is the LOCAL sales tax rate? .021 % What is the LOCAL Real Estate Excise Tax rate? 0.5 % What is the LOCAL Business & Occupation Tax rate? 8.5 % What is the LOCAL Utility Tax rate? 8.5 % Page 78 of 84 Page 13 of 16 E7. Revenue from local tax sources: Provide the amount of revenue from each local source for the prior year. (Indicate n/a if not applicable.) Property Tax n/a $ 7,803,698 Sales Tax n/a $ 14,055,885 Real Estate Excise Tax n/a $ 1,722,389 B & O Tax n/a $ 2,690,824 Utility Tax n/a $ 5,274,457 In general, is this prior year’s information on taxes representative of the past five years’ experience? Yes No If not, please explain. Also, describe any anticipated future events that would change this pattern: E8. Describe the community’s tax burden and the overall ability to repay a HAEIFC loan. E9 Special Assessments: Has jurisdiction used authority to form ULIDs, LIDs or RIDs to make special assessments for capital projects? Yes No Date of the last ULID, LID, or RID formed: 12/19/2011. Project cost: $ 261,504 Was a ULID, LID, or RID considered for this public facility project? Yes No E10 A few of the other sources of funding for economic development projects are listed below. Indicate whether your jurisdiction has made application to any of the funding sources for this public facility project and what the outcome was: Federal Yes No Outcome Economic Development Administration Farmers Home Administration The City has been invited to subm it a full application for $2,575,000. EDA has also funded $120,000 for engineering study and construction of lift stations improvements, force mains, and other facility upgrades Other State Yes No Outcome Transportation Improvement Board N/A Department of Community Trade & Economic Development Community Development Block Grant Development Loan Fund Page 79 of 84 Page 14 of 16 State Yes No Outcome HUD 108 Public Works Trust Fund Department of Ecology Other: Washington State Department of Commerce $ 2,650,000 was granted to the City for design and construction of improvements of lift stations, force main, and other facility upgrades as part of the 2015 capital budget. Explain the outcome of the investigation of other funding sources: The City is in the process of applying for $500,000 of funds from Franklin County Economic Development program, as well as, partnering with existing and future processors to fund this project. E13. Whenever the HAEIFC is considering awarding grants or loans for a county, city, or town to finance public facilities, it shall consider whether the county, city, or town that is requesting the grant or loan is a party to a county-wide planning policy relating to the type of public facility for which then grant or loan is sought. Is your city, town or county a party to such a policy? Yes No Please explain and provide a letter or statement from the planning jurisdiction to that effect. Please see attached, City of Pasco (Page 40) and Franklin County Comprehensive Growth Plan (Page 10). F. FINANCIAL INFORMATION ON PORT DISTRICTS (Jurisdictions other than Port Districts should skip this section.) This section examines the general financial status of the district to determine its ability to support project costs. Questions 1-8 examine the current fiscal status of the district. Questions 9-12 examine the potential revenue generated by the private sector project. F1. Statement of Operations for Prior Year Operating Revenues $ Operating Expenses $ Income from Operations $ Other Income $ Net Income $ Reserves $ Identify funds that could repay a HAEIFC loan. If any of these funds cannot be used for the HAEIFC project, please explain. (Explain future capital needs in the context of these funds and describe how future needs are anticipated to affect fund balances.) Page 80 of 84 Page 15 of 16 In general, is this prior year’s information on funds representative of the past five years’ experience? Yes No – If not, please explain. F2. In the context of the port’s overall annual budget, including anticipated future capital needs, evaluate the need for HAEIFC assistance. F3. Calculate the general obligation bond debt capacity for your district. (Refer to Revised Code of Washington 39.36.020 and 53.36.030 for more detail) Non-voter approved general obligation bonds $ X = $ total assessed valuation debt limit debt capacity Minus outstanding debt $ Remaining debt capacity $ Voter-approved general obligation bonds $ X = $ total assessed valuation debt limit debt capacity Minus outstanding debt $ Remaining debt capacity $ F4. Will the local government use general obligation bonds for the construction of this public facility project? Yes No - If not please explain (e.g., future capital finance needs, limited debt capacity, issuance costs, etc.) F5. Has the use of revenue bonds been explored for this public facility project? Yes No Explain the outcome and describe why revenue bonds would or would not be applicable for this project. F6. Regular taxing authority. What is the district’s current property tax rate per $1,000 in assessed valuation? Has the district ever voted to increase its property tax rate over the 106% lid? Yes No (See Revised Code of Washington 84.55 for provisions.) If yes, when? F7. Indicate the amount of revenue your jurisdiction received for the following revenue sources for the prior year. Include under property tax, in-lieu-of property tax revenues such as leasehold excise tax. Property tax $ Page 81 of 84 Page 16 of 16 Property tax $ Property tax designed for G.O. bond debt $ Operating revenues: rents and leases $ Operating revenues: fees and charges $ In general, is this prior year=s information on revenues representative of the past five years= experience? Yes No – If not, please explain. Also, describe any anticipated future events that would change this pattern. F8. How will the HAEIFC project be maintained by the applicant? Please explain. F9. Whenever the HAEIFC is considering awarding grants or loans to a special district (e.g., port district, public utility district, etc.) To finance public facilities, it shall consider whether the county, city or town in whose planning jurisdiction the proposed facility is located is party to a county-wide planning policy relating to the type of public facility for which the grant or loan is sought. Is the city, town, or county where the project is located party to such a policy? Yes No Please explain and provide a letter or statement from the appropriate planning jurisdiction to that effect. HAEIF does not discriminate with regard to race, color, religion, national origin, sex, marital status, age (provided the applicant has capacity to contract), receipt of income from public assistance programs, and good faith exercise of any rights under the Consumer Credit Protection Act. Individuals with disabilities can be accommodated upon advance notice. Page 82 of 84 RESOLUTION NO. _________ Hanford Area Economic Investment Fund (HAEIF) Public Infrastructure Loan A RESOLUTION of the City of Pasco approving the acceptance of the Hanford Area Economic Investment Fund Public Infrastructure Loan awarded by the Hanford Area Economic Investment Fund (HAEIF). WHEREAS, it is a 2016-2017 City Council goal to the community as a desirable place for commercial and industrial development while strengthening existing partnerships and coordinating efforts; and WHEREAS, the City’s Process Water Reuse Facility (PWRF) facility are nearing or have exceeded their original design capacity and there is significant demand from current users for expansion, as well as strong interests from others to access the facility for expansion purposes; NOW, THEREFORE, BE IT RESOLVED that the City Manager or his designee is hereby authorized to execute the Loan Agreement. PASSED by the City Council of the City of Pasco this 18th day of September, 2017. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 83 of 84 Kenbrio, Inc., 1708 SE 41st Avenue, Portland, Oregon 97214 Phone: (360) 546-5640/ Kenbrio3@gmail.com / www.kenbrio.com/gov August 6, 2017 Mr. David Zabell, City Manager City of Pasco 525 N.3rd Avenue Pasco, WA 99301 Subject: City of Pasco City Manager Evaluation 2016/2017 – Final Report Dear Mr. Zabell and City Council, It has been my pleasure to again serve the City of Pasco by assisting the City Council in the evaluation of the City Manager. The formal evaluation is guided by the City Manager’s employment contract. This required evaluation provides an opportunity to examine the perceptions and conclusions of the City Council about the City Manager’s performance with regard to progress in the attainment of goals identified by the City Council and to additionally consider other elements of managerial practice for advisory purposes. The evaluation was accomplished using the six-step process prescribed in the Letter of Engagement with the facilitator. Conclusion Based on a review of the City Manager’s activities, attributes and initiatives during the review period on behalf of Pasco, the City Council rated his performance “very good” as reflected in a score of 8.5 on a 10 point scale. In doing so, the City Council indicated their appreciation of the City Manager’s ability to proactively manage communications issues reflective of various government roles, having improved employee morale, his outreach to the network of Washington cities and his personal demeanor that is positive, even tempered and engenders trust. Looking toward the future, the Council solicited the City Manager’s thoughts and efforts to better connect developers and small businesses with resources and having staff provide assistance that helps customers navigate city development processes; and, to provide more frequent communications regarding code revisions and ongoing projects. David Mercier Facilitator Page 84 of 84