Loading...
HomeMy WebLinkAbout1997.12.15 Council Minutes, , ..1),,,,, MINUTES PASCO CITY COUNCIL REGULAR MEETING DECEMBER 15, 1997 CALL TO ORDER The meeting was called to order at 7 00 P M by Charles D Kilbury, Mayor ROLL CALL By Deputy City Clerk Councilmembers present Michael Garrison, Joe Jackson, Chris Jenson, Charles Kilbury, Dan Lathim, Rebecca Francik, and Carl Strode Also present Gary Crutchfield, City Manager, Leland B Kerr, City Attorney, Dan Underwood, Finance Director, Bob Alberts, Public Works Director, Mike Baker, City Engineer, Dick Erickson, Parks 86 Recreation Director, Greg Garcia, Fire Chief, Richard Smith, Community & Economic Dev Director, and Tim Arntzen, Management Assistant PLEDGE OF ALLEGIANCE The meeting was opened with the Pledge of Allegiance CONSENT AGENDA MOTION Mr Garrison moved to approve the Consent Agenda Mr Lathim seconded the motion Motion carried unanimously Consent items are as follows A) Approval of Minutes To approve minutes of Regular Meeting held December 1, 1997 B) Bills and Communications To approve General Claims in the amount of $1,187,795 04 ($136,862 42 being in the form of Wire Transfer Nos 3123 through 3126, and $1,050,932 61 consisting of Claim Warrants numbered 105359 through 105640) C) Agreement with Senior Citizen Organizations To authorize the City Manager to sign an agreement with the Pasco/Franklin County Senior Citizens Association and an agreement with the Golden Hour Club, allowing them non-exclusive use of the Senior citizens Center to conduct activities D) Correctional Facility Use Agreement To approve the Correctional Facility Use Agreement with Franklin County and authorize the Mayor to sign the agreement E) Acceptance of Deed for Street Right-of-Way (Tr-Cities Preg) (MF #97-39-SP/I) To accept the Right-of-Way Deed from Tr-Cities Prep - A Catholic High School - for a future arterial street to be located on the south side of the property F) Contract for County Fire Marshall Services To approve the Interlocal Agreement to provide Fire Marshall services to Franklin County and authorize the Mayor to sign the agreement G) Resolution No 2352 To approve Resolution No 2352, concerning personal property surplus to City needs MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 1997 H) Municipal Court Indigent Defense Services Contract To approve the agreement with Linda Waite and Phil Rodriguez for Municipal Court Indigent Defense Services for calendar years 1998, 1999 and 2000 and, further, to authorize the Mayor to sign the agreement I ) Waiver of Utility Service Requirement - PMC Chapter 16 06 (Joe Diono) (MR #97-112-I) To approve the Diono agreement granting a conditional waiver of sewer service requirements J) Resolution No 2353 To approve Resolution No 2353, accepting the work performed by TRICO Contracting, Inc for Project No 95- 1-06, which was the Road 44 Sewer Interceptor K) Resolution No 2354 To approve Resolution No 2354, accepting the work performed by Transtate Paving Co, Inc for Project No 97-3-01, which is the 1997 Overlays L) Resolution No 2355 To approve Resolution No 2355, accepting the work performed by Drilling and Sawing Services for Project No 97-3-02, which was CBD Sidewalks M) Resolution No 2356 To approve Resolution No 2356, to amend Ordinance No 3216 by adding additional territory to the district and providing additional improvements to service that added area, and to set January 20, 1998 at 7 00 p m in the City Council Chambers as the time and place for a public hearing to consider the amendment and the Final Assessment Roll for ULID No 131 and directing that notice thereof be given N) Bargaining Agreement with Non-Uniform Police Employees To approve the Collective Bargaining Agreement with the Non- Uniformed Police Employees for 1998-1999 and, further, authorize the Mayor to sign the agreement PROCLAMATIONS AND ACKNOWLEDGMENTS None , VISITORS None REPORTS FROM COMMITTEES AND/OR OFFICERS B F Transit Authority Mr Jackson reported that ridership has increased City of Pasco Web Page Ms Mame Worden, Information Systems Manager, made a computer presentation to Council exhibiting the City of Pasco web page on the Internet The presentation gave a brief outline of several of the items available to the public through the Internet PUBLIC HEARINGS 1998 Budgets - Annual Operating and Capital Proiects Mr Dan Underwood, Finance Director, addressed Council and noted for the record that notice of the public hearing was published as required by law -2- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 1997 Mr Underwood explained that there were no changes from the first reading of the ordinances MAYOR KILBURY DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 1998 ANNUAL OPERATING AND THE 1998 CAPITAL PROJECTS BUDGETS Following three (3) calls from Mayor Kilbury for comments from the floor, either for or against, and there being none, the public hearing was declared closed Mr Garrison requested that the Tr-Cities Visitor 86 Convention Bureau be added as item 10(b) of the agenda ORDINANCE NO. 3267 AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 1998 MOTION Mr Garrison moved to adopt Ordinance No 3267, authorizing the 1998 Annual Operating Budget Mr Lathim seconded the motion Motion carried by unanimous roll call vote ORDINANCE NO. 3268 AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS BUDGET FOR THE YEAR 1998 MOTION Mr Garrison moved to adopt Ordinance 3268, authorizing the 1998 Capital Projects Budget Mr Lathim seconded the motion Motion carried by unanimous roll call vote 1997 Budget Supplements Mr Dan Underwood, Finance Director, addressed Council and noted for the record that notice of the public hearing was published as required by law Mr Underwood explained that the budget supplements are necessary to meet expenditures that weren't anticipated or were unforeseen when the 1997 budgets were adopted by Council MAYOR KILBURY DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 1997 OPERATING SUPPLEMENTAL BUDGET AND THE 1997 CAPITAL IMPROVEMENTS SUPPLEMENTAL BUDGET Following three (3) calls from Mayor Kilbury for comments from the floor, either for or against, and there being none, the public hearing was declared closed ORDINANCE NO. 3270 AN ORDINANCE AMENDING THE 1997 ANNUAL BUDGET OF THE CITY OF PASCO BY PROVIDING A SUPPLEMENTAL THERETO, BY APPROPRIATING AND REAPPROPRIATING REVENUE, BY PROVIDING TRANSFER AND EXPENDITURE AUTHORITY, BY ADJUSTING THE EXPENDITURE PROGRAM OF VARIOUS FUNDS AND THE BUDGET WITHIN FUNDS, AND DECLARING AN EMERGENCY -3- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 1997 MOTION Ordinance No 3270 was read by title only Mr Garrison moved to adopt Ordinance No 3270, authorizing the 1997 Operating Supplemental Budget in the amount of $1,162,715 Mr Lathim seconded the motion Motion carried unanimously ORDINANCE NO. 3271 AN ORDINANCE RELATING THE SUPPLEMENTAL CAPITAL IMPROVEMENTS BUDGET FOR THE YEAR 1997 MOTION Ordinance No 3271 was read by title only Mr Garrison moved to adopt Ordinance No 3271, authorizing the 1997 Capital Improvements Budget in the amount of $9,851,500 Mr Lathim seconded the motion Motion carried unanimously 1998 Property Tax Levy Mr Dan Underwood, Finance Director, addressed Council and noted for the record that notice of the public hearing was published as required by law Mr Underwood explained that there were changes since the workshop of December 8th, i e , new construction numbers became available from the Franklin County Assessor's office in the amount of $24,772,885 This amount is less than the amount used in the preliminary budget and will result in $13,218 less property tax being assessed during 1998 Mr Underwood pointed out that since there was no re-valuation of Pasco properties, and new construction and newly annexed areas are taxed at the previous years' levy rate, Pasco's levy rate will remain the same as it was last year at the amount of $2 5265 per thousand of assessed value The 1993 Unlimited Tax Obligation Bond debt service requirement will be $392,250 Staff recommends that Council set the levy at the same amount until the final public utilities assessed values are available MAYOR KILBURY DECLARED THE PUBLIC HEARING OPEN TO CONSIDER REVENUE SOURCES FOR THE 1998 GENERAL FUND BUDGET AND SETTING THE 1998 PROPERTY TAX LEVY Following three (3) calls from Mayor Kilbury for comments from the floor, either for or against, and there being none, the public hearing was declared closed ORDINANCE NO. 3272 AN ORDINANCE PROVIDING FOR THE AD VALOREM TAX LEVY IN THE CITY OF PASCO IN ACCORDANCE WITH STATE LAW MOTION Ordinance No 3272 was read by title only Mr Garrison moved to adopt Ordinance No 3272, providing for the 1998 Ad Valorem Tax and a levy for the 1993 Unlimited Tax Council Obligation Bond Mr Lathim seconded the motion Motion carried unanimously ORDINANCES/RESOLUTIONS NOT RELATED TO PUBLIC HEARINGS RESOLUTION NO. 2357 A RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM THE GENERAL FUND TO THE TRAC DEVELOPMENT AND OPERATING FUND IN THE SUM OF $175,000 -4- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 1997 MOTION Resolution No 2357, was read by title only Mr Lathim moved to approve ResolUiibii''No Z ‘2357;:authorizing an mterfund loan from the General Fund to the TRAC Development and Operating Fund Ms Francik seconded the motion Motion carried unanimously ORDINANCE NO. 3273 AN ORDINANCE CONCERNING WAGES FOR CERTAIN NON-MANAGEMENT PERSONNEL FOR THE CALENDAR YEAR 1998 MOTION Ordinance No 3273 was read by title only Mr Garrison moved to adopt Ordinance No 3273, adjusting the non-represented, non-supervisory wage plan for 1998 Ms Francik seconded the motion Motion carried unanimously ORDINANCE NO. 3274 AN ORDINANCE CONCERNING THE SALARIES AND WAGES FOR MANAGEMENT POSITIONS FOR THE CALENDAR YEAR 1998 MOTION Ordinance No 3274 was read by title only Mr Garrison moved to adopt Ordinance No 3274, adjusting the management salary plan for 1998 Mr Lathim seconded the motion Motion carried unanimously UNFINISHED BUSINESS Humane Society Contract Mr Underwood informed Council that there have been no changes in the information provided at the December 8th meeting Staff recommended approval of the contract Mayor Kilbury informed Council that, at an informal meeting with the Mayor's of the three large cities of the community, it was agreed that the proposal from the B F Humane Society was out of line and it appears that the four (4) cities would like to set up animal control facilities, but it would probably take a year to be up and running Mr Garrison reaffirmed that he would not support nor vote for the contract Ms Francik was in favor of approving the contract because the City is responsible for providing animal control to the citizens, at least in the interim until the four (4) cities can work together and explore the options available MOTION Ms Francik moved to approve the agreement with the Benton-Franklin County Humane Society, Inc , to provide animal control services, and authorize the Mayor to sign the agreement on behalf of the City Mr Lathim seconded the motion Mr Strode felt it would be unwise to approve the contract which addresses financing of a new building to the amount of about $1 million and that unless the contract could be modified to remove any reference to financing for new construction he would be unable to support the contract as presented Mr Jackson asked staff what would be the consequences of Council not approving the contract 7 -5- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 1997 Mr Underwood explained that it has been the Humane Society's contention that if they didn't have a signed contract by December 31st they would not provide animal control services as of January 1st Mr Jackson stated that during the winter months there aren't as many loose animals and based on his experiences it's early in the spring when there are large numbers of loose animals Mr Jackson had serious concerns in regards to supporting the contract Motion failed by the following roll call vote Yes - Francik, Kilbury, No - Lathim Jackson, Strode, Garrison NEW BUSINESS Award of Burden Boulevard Extension (East), Proiect No 95-3-08 MOTION Mr Garrison moved to award the bid for the Burden Boulevard Extension (East), Project No 95-3-08, to the low bidder, Contractors Equipment Maintenance, Inc in the amount of $264,999 00, and authorize the Mayor to sign the contract documents Mr Lathim seconded the motion Motion carried by unanimous roll call vote Tn-Cities Visitor 86 Convention Bureau Mr Garrison stated that he had asked Mr Crutchfield to put together a memorandum for Council concerning the Bureau Mr Garrison was disturbed that Council approved the agreement with the expectations that, along with the increase of monies paid to the Bureau, Council would see a corresponding increase in the funds generated by the hotel/motel tax Unfortunately, the opposite is true Since 1995 the City has realized a drop of almost 10% in income, between 1996 and 1997 it appears the City will realize a 6 7% drop income Conversely, since 1992 funds given to the Bureau have risen from $42,000 to $62,000 There's been an increased percentage on the life of the contract from 42% to 50% Mr Garrison also had a problem with the amount of money being paid to the Bureau verses the return and was concerned about the amount of money being taken out of the General Fund to support items that could be paid from hotel/motel tax moneys MOTION Mr Garrison moved to give the Tn-Cities Visitor 85 Convention Bureau one (1) years' notice of termination for the current contract effective December, 1998 Mr Jackson seconded the motion Mr Lathim pointed out that the Bureau provides reports several times a year on their activities and that the decrease on revenues is area- wide not just Pasco Mr Lathim felt the City should continue to support the Bureau and he would not support the motion Mr Strode supported the Bureau and felt they do provide a valuable service, however, Mr Garrison's point that the City's contributions are going up with a pre-approved formula year after year in significant amounts is a concern Mr Strode hoped the City could revisit the contract and re-negotiate the amount of dollars paid for services being provided Mr Garrison agreed with Mr Strode that the contract should be re- negotiated and something should be put in place that would award on performance rather than a set fee -6- I 1 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 1997 MOTION Ms Francik moved to delay making a decision regarding this matter until all seven (7) Councilmembers can be present Mr Lathim seconded the motion Motion failed by the following roll call vote Yes - Lathim, Francik, No - Strode, Kilbury, Garrison, Jackson The original motion to serve notice on Bureau to cancel the contract carried by the following roll call vote Yes - Francik, Strode, Garrison, Jackson, Kilbury, No - Lathim MISCELLANEOUS - INCLUDING SUGGESTIONS FROM COUNCIL Aging and Long Term Care Mr Crutchfield informed Council that staff from the Parks Department has been working with the Aging and Long Term Care Agency out of Yakima County, which serves as a conduit for federal and state funds to provide services to senior citizens within the community The problem has to do with the City's grant contract, with the bottom line that Aging and Long Term Care has expressed some concern about the extent of grant funds being charged to overhead, such as rent and staff support As a result of meeting with them, staff has concluded that the City should not enter into a new full year contract but, rather, a 90 day contract to cover the first quarter of 1998 This would provide staff with enough time to look over the options available, present those to Council for a final decision on whether or not to provide these services though a contract, or to turn the contract back to them to operate Regional Council Mr Crutchfield spoke briefly on the Regional Council and recommendations that the city managers shared with their respective Councils last week Mr Garrison felt that the City's representative should explain that the City would like to see the Regional Council continue with their mandated responsibilities, which are mainly transportation issues and the loan program However, when the Regional Council looks at getting involved with making decisions that the City Councils should be making they should to be informed that their function is appreciated, but they don't need to become involved with making decisions for the Councils B F Transit Authority Mayor Kilbury appointed Mr Garrison as the Jurisdictional Representative to the B F Transit Board of Directors, which meets on January 8, 1998 Workshop Meeting Mr Crutchfield asked Council if they wanted to cancel the workshop meeting of December 22nd2 If that is Council's wish the next Council meeting would be January 5, 1998 Council concurred with canceling the workshop I -7- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 1997 Executive Session Mayor Kilbury recessed to an executive session to discuss personnel matters ADJOURNMENT No further business, the meeting was adjourned at 7 51 P M Charles D Kilbury, ayor ATTEST Catherine D Seaman Deputy City Clerk PASSED and APPROVED this 5 day of January , 1998 -8-