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Home My WebLink About02-06-1995 MinutesMINUTES PASCO CITY COUNCIL REGULAR MEETING FEBRUARY 6, 1995 CALL TO ORDER The meeting was called to order at 7 30 P M by Joyce DeFelice, Mayor ROLL CALL By Deputy City Clerk Councilmembers present Joyce DeFelice, Michael Garrison, Edgar Hargrow, Chris Jensen, Charles Kilbury, Dan Lathim, and Carl Strode Also present Gary Crutchfield, City Manager, Greg Rubstello, City Attorney, Dan Underwood, Finance Director, Bob Alberts, Public Works Director, Dick Erickson, Parks & Recreation Director, Don Francis, Police Chief, Greg Garcia, Fire Chief, Richard Smith, Community & Economic Dev Director, and Kurt Luhrs, Administrative Assistant PLEDGE OF ALLEGIANCE The meeting was opened with the Pledge of Allegiance Mayor DeFelice took a moment to share background information concerning the new City Hall, formerly known as the McLoughlin Building She explained that the building which was built in 1921, originally functioned as a high school, and continued to serve the needs of the community's education system until the School District vacated it in 1982 In 1985 the City of Pasco acquired the building from the Pasco School District in lieu of payment for outstanding LID debts The building sat vacant and was in a state of disrepair for more than a decade In 1991 the Council decided that something had to be done with the building, either demolish it or renovate it for an adaptive use At the same time the City was concerned about the shortage of space for it's municipal functions and prepared a space needs assessment and a comparative analysis of renovating the McLoughhn Building into a new city hall verses going out and building a new building A citizens committee was appointed to review the information and made the recommendation that renovating the building was a cost effective solution to the City's need for more space and would also have the added benefit of preserving one of Pasco's few remaining historical landmarks To accomplish this goal the committee promoted the passage of a 84 8 million bond issue that also included funding for the expansion of the Senior Citizen Center The bond issue passed with an 82 5% approval rating The buildmg seen standing today is not just a renovated structure made of concrete and steel, it is rather an emblem that reflects the pride that the citizens of Pasco have in their community The new Civic Center should be considered a new landmark for the City of Pasco CONSENT AGENDA MOTION Mr Gamson moved to approve the Consent Agenda Seconded by Mr Strode Motion carried unanimously Consent items are as follows A) Approval of Minutes To approve minutes of Regular Meeting held January 17, 1995 B) Bills and Communications To approve General Claims in the amount of $511,177 74, consisting of Claim Warrants numbered 89871 through 90016 (1994 EXPENSES) MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 6, 1995 To approve General Claims in the amount of $1,123,759 47 ($56,600 86 being in the form of Wire Transfer Nos 2964 through 2966, and $1,067,158 61 consisting of Claim Warrants numbered 90017 through 90272) (1995 EXPENSES) Payroll Claims To approve Payroll Claims in the amount of $503,045 48, Payroll Voucher Nos 40235 through 40435, and 40461 through 40667 Bad Debt Write-offs To approve bad debt write-offs for ambulance, miscellaneous, and Municipal Court non-criminal and cnmmal accounts receivable in the total amount of $93,520 19 and, of that amount, authorize $91,203 00 be turned over for collection C) Franklin County PUD Easement To authorize the Mayor to execute an easement to allow the Franklin County PUD to install overhead power lines across city property, adjacent to Road 40 East D) Setting a Public Hearing Date for the Final Assessment Roll for LID No 127 - Broadmoor Parkway Waterline To set Monday; March 6, 1995, at 730 p m in the City Council Chambers, as the time and place for a public hearing on the final assessment roll for LID No 127 E) Appeal of Special Permit Recommendation for Central Pre-Mix Concrete Co (MF #94-89-SP) To fix 730 p m, Tuesday, February 21, 1995, as the time and date to consider the Appeal F) Consideration of the Award of the Contract for Burden Road Construction To fix 730 p m, Monday, February 13, 1995, in the City Hall Council Chambers, as the time and place for a special meeting to consider the award of the contract for construction of Burden Road PROCLAMATION AND ACKNOWLEDGMENTS None VISITORS None REPORTS FROM COMMITTEES AND/OR OFFICERS Mayor's Activity Report No report given Tn-Cities Visitor & Convention Bureau Board Meeting - January 26, 1995 Mr Lathim reported that the meeting was routine in nature B F District Health Board Meeting - January 26, 1995 Mr Strode reported that officers were appointed and the remainder of the meeting was routine B F Regional Council Board Meeting - January 27, 1995 Mr Kilbury reported that a presentation of the Hammer Project 1995 was given, TIP amendments were approved, and approved a policy statement regarding transportation and environmental regulations Park & Recreation Advisory Council Meeting - February 2, 1995 Mayor DeFelice was unable to attend the meeting Hanford Advisory Board Meeting Mr Kilbury reported that the Board felt that incorrect information had been given to the members The members objected to the pump and treat procedures for the water coming -2- MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 6, 1995 off of the project into the river Bectel has determined that there isn't enough water coming off of the project to create any problems PUBLIC HEARINGS None ORDINANCES/RESOLUTIONS NOT RELATED TO PUBLIC HEARINGS None UNFINISHED BUSINESS None NEW BUSINESS Processing Center Project Coordination Contract Mr Crutchfield reported that when the Simplot project was announced, requiring the City to build an mdustnal wastewater system, it was recognized by the Port of Pasco and the City that good oversite and coordination would be needed The Port and City jointly hired JUB Engineers to provide this service A dollar limit of $34,000 ($17,000 each) was set at that time Staff is requesting that the Council increase the City's share to $25,000 for a total of $50,000 in anticipation of further expenses between January and June of this year, when the project is expected to be complete MOTION Mr Garrison moved to increase to $25,000 the authorized expenditure limit for the City's share of the Processing Center Coordination Services Contract with the Port of Pasco Mr Lathim seconded the motion Motion carried by unanimous roll call vote Burden Road Underground Conversion Agreement Mr Crutchfield explained that as part of the TRAC and Baseball Stadium projects the City is extending Burden Road east from Road 68 There are existing overhead power lines in the path of the new road and its the City's financial responsibility to relocate the lines Council acknowledged in December, 1994, that if there was a way to finance the undergroundmg of those lines, rather than simply relocating them and at having to deal with them again in the future, that the City should do so now There is a tentative agreement that the PUD will underground the overhead lines and the City will reimburse the PUD within three years the full cost of doing so (less $100,000 that was budgeted for that project) Staff recommends Council authorize the City Manager to enter into a written agreement that reflects the provisions outlined in the January 23, 1995, letter from the PUD manager This action will commit the City to repaying the note within three (3) years MOTION Mr Jensen moved to authorize the City Manager to enter into an agreement on behalf of the City with the Franklin County PUD, providing for the underground conversion of overhead electrical facilities along Burden Road, in substantial conformance with the provisions outlined in the January 23, 1995 letter from the PUD Mr Strode seconded the motion Motion carried by unanimous roll call vote MISCELLANEOUS - INCLUDING SUGGESTIONS FROM COUNCIL Mr Garrison wanted to commend Kurt Luhrs on the outstanding job done on the new Civic Center Mayor DeFelice also commended Mr Luhrs on a job well done -3- MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 6, 1995 Mr Crutchfield made the observation that Mr Luhrs put a lot of effort into the Civic Center project over the past two years Mr Luhrs put a lot of time into the project, beyond the normal work hours, to accomplish this task Mr Crutchfield also made the heart-felt appreciation of the entire staff for the work environment they now enjoy on a daily basis It has renewed their pride in the Pasco community and in their employer, but has done away with a working conditions problem for many departments that were on the border of being unbearable For that staff expresses a thank-you to the Council and the community at large for the financial commitment to construct this project Mr Crutchfield also thanked Mr Leonard Die tnch for the flowers provided to Council as a commemoration of Council's first meeting in the new building Mr Crutchfield introduced Mr Greg Garcia as the new Fire Chief and member of the management team ADJOURNMENT No further business, the meetmg was adjourned at 8 06 P M Felice, Mayor ArlEST Catherine D Seaman Deputy City Clerk PASSED and APPROVED this 21 day of February, 1995 -4-