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HomeMy WebLinkAbout02-13-1995 MinutesMINUTES PASCO CITY COUNCIL SPECIAL MEETING FEBRUARY 13, 1995 CALL TO ORDER The meeting was called to order at 7 30 P M by Joyce DeFelice, Mayor ROLL CALL By City Manager Councilmembers present Joyce DeFelice, Michael Garrison, Edgar Hargrow, Chns Jensen, Dan Lathim, Charles Kilbury, and Carl Strode Also present Gary Crutchfield, City Manager, Greg Rubstello, City Attorney, and Kurt Luhrs, Administrative Assistant NEW BUSINESS Award of a Contract for the Burden Road Street Construction Proiect On Wednesday, February 8, 1995, Staff opened five bids for the subject project The low bidder was ACME Matenals & Construction, Inc , m the amount of 8488,919 32, which was approximately $20,500 below the Engineer's Estimate, as shown on the attached Bid Summary As Council will recall, this project started as a joint venture between the City and the County to construct Burden Road as the main access to the TRAC Facility Upon receipt of a Federal Grant through a competitive ISTEA allocation and the receipt of the TIB matching funds from the State, the City assumed the full responsibility of constructing the roadway With the advent of the construction of a baseball stadium, the roadway was extended across the City owned property servmg the baseball stadium and soccer fields As the project developed, it was discovered that the relocation of the overhead power-lines would be considerably more expensive than anticipated and ultimately it was determmed that the additional expense to relocat and underground the lines is justified The total project cost, as shown on the attached exhibit is now estimated to be approximately $558,000 and the existing capital project budget is 8480,000, leaving a short fall of approximately $78,000 In the bid proposal, the bid item for street lights on Burden Road is $73,396 The street lights are eligible as an expenditure from the reserve fund for street lighting, which has a balance of $200,000 Staff proposes that the Capital Budget Project be amended in the amount of $78,000 The funds would be transfered from the Street Fund in the amount of $73,396 from the reserve fund for street lighting The difference between that amount and the $78,000 will be made up from the exact grant amounts under the ISTEA and TIB Funding, as those amounts were slightly higher than the amounts indicated in the budget Staff has reviewed the bids and believes that bid of the low bidder, ACME Materials and Construction is responsive and recommends that Council Award the Contract to the low bidder Staff notes that the 1994 budget included a reserve of $200,000 for future street lighting projects No monies were expended from that reserve in 1994 and those dollars were earned forward in the 1995 budget From the reserve fund, 840,000 have been allocated to the street lighting for the Court Street Widening, between Road 36 and Road 40 The expenditure of $73,396 would not detract from any other street lighting projects MOTION Mr Garnson moved to award the contract for the construction of Burden Road, Project No 94-3-07, to the low bidder, ACME Materials and Construction, Inc, in the amount of S488,919 32 and, further, to authonze the Mayor to sign the contract documents and, further, to supplement the Capital Project Budget in the amount of