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HomeMy WebLinkAbout1995.12.04 Council MinutesMINUTES PASCO CITY COUNCIL REGULAR MEETING DECEMBER 4, 1995 CALL TO ORDER The meeting was called to order at 7 30 P M by Joyce DeFelice, Mayor ROLL CALL By Deputy City Clerk Councilmembers present Joyce DeFelice, Michael Garrison, Chris Jensen, Charles Kilbury, Dan Lathim, and Carl Strode Councilmembers absent Edgar Hargrow Also present Gary Crutchfield, City Manager, Leland B Kerr, Acting City Attorney, Dan Underwood, Finance Director, Bob Alberts, Public Works Director, Dennis Wright, City Engineer, Dick Erickson, Parks & Recreation Director, Denis Austin, Police Chief, Greg Garcia, Fire Chief, Dave McDonald, City Planner, and Kurt Luhrs, Administrative Assistant PLEDGE OF ALLEGIANCE The meetmg was opened with the Pledge of Allegiance CONSENT AGENDA MOTION Mr Garrison moved to approve the Consent Agenda Seconded by Mr Lathim Motion carried unanimously Consent items are as follows A) Approval of Minutes To approve minutes of Regular Meetmg held November 20, 1995 To approve minutes of Special Meeting held November 27, 1995 B) Bills and Communications To approve General Claims in the amount of $262,994 16 ($26,695 26 being in the form of Wire Transfer No 3031, and $236,298 90 consisting of Claim Warrants numbered 94409 through 94576 Payroll Claims To approve Payroll Claims in the amount of $541 036/39, Payroll Voucher Nos 45729 through 45941, and 45970 through 46179 Bad Debt Wnte-offs To approve bad debt write-offs for utility billing, ambulance, and Municipal Court non-crmimal accounts receivable, in the total amount of $89,153 85 and, of that amount, authorize $86,068 38 be turned over for collection C) Setting a Public Hearing Date on the Final Assessment Roll for L I D No 126, Broadmoor Parkway To set Tuesday, January 16, 1996, at 730 p m in the City Council Chambers, as the time and place for a public hearing to consider the Final Assessment Roll for L I D No 126, Broadmoor Parkway D) Resolution No 2227 To approve Resolution No 2227, urgmg the re-opening of Stampede Pass E) Resolution No 2228 To approve Resolution No 2228 amending Resolution No 2219 by correctmg the project number from 94-3-04 to 95-2-02 PROCLAMATION AND ACKNOWLEDGMENTS None MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995 VISITORS None REPORTS FROM COMMITTEES AND/OR OFFICERS Pasco Downtown Development Association Meeting Mr Kilbury reported that the Village Market Place is open from 10 00 a m through 600 p m daily Elections were held with Chuck Coleman as president, Tom Corley as secretary, and Betty Fear as treasurer A retreat is planned for December 5th at the Red Lion for goal setting PUBLIC HEARINGS Preliminary Plat Approval - `The Gap" Northwest Corner of 24th Avenue and Jay Street (MF #95-33-PP) Mr David McDonald, City Planner, explained to Council that this hearing was continued for several months The applicant was informed that if he, again, failed to submit revised drawings as requested by the Council his application for preliminary plat approval would be denied Staff received a telephone call from the applicant asking about time-frames and was told that the time allowed had elapsed and they would have to start over with the Planning Commission by submitting a new application It is staffs recommendation that the preliminary plat be denied MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PRELIMINARY PLAT FOR 'THE GAP" Following three (3) calls from Mayor DeFelice for comments from the floor, either for or against, and there being none, the public hearing was declared closed MOTION Mr Gamson moved that the Council not accept the preliminary plat for 'The Gap" Mr Lathan seconded the motion Motion carried unanimously Public Hearing and Confirmation of the Final Assessment Roll for L I D No 129 Mr Dennis Wright, City Planner, addressed Council and noted for the record that notice of the public hearing was published, and notices were mailed to property owners, as required by law Mr Wnght explained that early this year, at the request of a number of the adjacent property owners, Council created an LID for the paving of the alley south of Court Street and north of Brown Street, between 8th Avenue and 10th Avenue The work performed for this project is now complete and the final costs are now known Staff notes that the final assessments are approximately 15 percent under the preliminary assessment roll amounts Staff contacted property owners, who questioned their ability to pay an LID, those who qualified were offered the opportunity to receive assistance with their LID assessment, through the Community Development Department Staff feels that the assessment roll is fair and just and requests Council adopt the ordinance confirming the assessment roll MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO CONDUCT A PUBLIC HEARING TO CONSIDER THE FINAL ASSESSMENT ROLL FOR LID NO 129, BROWN STREET ALLEY Mr & Mrs Earl and Diane Rietsma, of 922 W Court St, addressed Council stating that they did not receive notification that they were -2- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995 eligible for any assistance with their LID assessment They felt they would qualify for the assistance Mr Crutchfield noted for the record that letters were sent to property owners last year when the process was started, however, it's not too late to apply Staff should be able to process the paperwork within the 30 day window and avoid any interest charges, which cannot be paid with grant money Mr Ervin Dahmen, of 908 W Court St, asked why there were so many places where the water stands on the road-way instead of drammg off? Mr Wnght explained that property owners were informed that the alley was extremely flat and there were two choices available Staff could have a dry well and catch basm installed in the middle of the alley at an additional cost of $250 00 per lot The other option involved running the nsk of having some "bird baths" in the alley The property owners chose to have the "bird baths" Following three (3) calls from Mayor DeFelice for comments from the floor, either for or against, the public heanng was declared closed Ordinance No. 3120 An Ordinance of the City of Pasco, Washington, approving and confirming the assessments and assessment roll of Local Improvement Distnct No 129 for the improvements provided by Ordinance No 3074 and levying and assessing the cost and expense thereof against the several lots, tracts, parcels of land and other property as shown on the assessment roll, and providing for an mterfund loan for long-term financing until assessments are paid MOTION Ordinance No 3120 was read by title only Mr Gamson moved to adopt Ordinance No 3120, confirming the Final Assessment Roll for L I D No 129 Mr Lathim seconded the motion Motion carried by unanimous roll call vote Street Vacation - Chicago Street, between Oregon Avenue and Front Avenue, Mam Avenue, between Shoshone Street and New York Street, Yakima Street between Main Avenue and Front Avenue, and the alleys in Blocks 106, 107 and 108 Pasco Land Company's First Addition (MF #95- 65-V) Mr David McDonald, City Planner, addressed Council and noted for the record that notice of the public heanng was published and posted on the affected property as required by law Mr McDonald explained that George Dress, owner of Ranch & Home, the property owner representing over 95% of the abutting pnvate property has submitted a petition requesting the vacation of several streets and alleys in the vicmity of the Ranch and Home store on Oregon Avenue The street vacations are requested to group together several properties Mr Dress has recently purchased Mr Dress realized at the time of application that major water and sewer lines existed in portions of the Right-of-Way requested for vacation Easement retention would be mandatory in those areas containing utilities Nevertheless, the vacation of the Right-of-Way would accomplish Mr Dress' goal of grouping the properties even with retention of easements The City Engineer has no objection to the proposed vacation provided easements are retained on portions of the Right-of-Way The proposed ordinance would retain the easements as requested -3- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995 The Franklin County P U D has requested an easement be retained on the eastern 20 feet of Mam Avenue proposed for vacation The proposed ordinance would retam the easement as requested Staff recommends Council approve the proposed vacation Mr Strode requested that in the future a current use, vicinity and zoning map be mcluded with the agenda report when issues of these types are presented to Council Mr Kilbury reiterated previous comments that when issues of this type, involving East Pasco, come before the Council that there should be a hearmg by the Planning Commission and a determination of what should be abandoned in that area He feels that by vacating property piecemeal Council is eventually going to lock in a nght-of-way vacation that will be needed in the future MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO CONDUCT A PUBLIC HEARING TO CONSIDER THE PROPOSED VACATION Following three (3) calls from Mayor DeFelice for comments from the floor, either for or against, and there being none, the public hearing was declared closed Ordinance No. 3121 An Ordinance vacating portions of Chicago Street, Yakima Street, Main Avenue and the alleys in Blocks 106-108 Pasco Land Company's First Addition MOTION Ordinance No 3121 was read by title only Mr Jensen moved to adopt Ordinance No 3121, vacating portions of Chicago Street, Yakima Street and Main Avenue, and the alleys in Blocks 106-108 in Pasco Land Company's First Addition Mr Strode seconded the motion Motion carried (No - Kilbury) Adoption 1996 Community Development Program Mr Jeff Bathe, Economic Development Specialist, addressed Council and noted for the record that notice of the public hearing was published as required by law Mr Bathe explained that the Planning Commission, in its capacity as the Block Grant Advisory Committee, conducted a public hearmg on November 16, 1995, and made recommendations for the 1996 Block Grant funding The City received twenty-eight (28) Block Grant proposals requesting a total of $1,436,381 It is estimated the City will have approximately $664,000 for the 1996 program if an anticipated congressional reduction in the entitlement grant amount is made If the cut is not made $730,000 will be available Mr Bailie pointed out an error on item #22 of attachment "A", Operating costs/Senior Center It should read staff recommendation $30,000 and Planning Commission recommendation $30,000 The totals are correct, however, this information was left out MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO CONSIDER ADOPTION OF THE 1996 COMMUNITY DEVELOPMENT PROGRAM Following three (3) calls from Mayor DeFelice for comments from the floor, either for or against, the public hearing was declared closed -4- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995 MOTION Mr Gamson moved to approve the 1996 Community Development Block Grant use of funds as shown on Attachment "A", which will include the $30,000 left off under operating costs for the Senior Center Mr Lathim seconded the motion Motion carried unanimously 1995 Budget Supplement Mr Dan Underwood, Finance Director, addressed Council and noted for the record that notice of the public hearing was published as required by law Mr Underwood explained that as is traditionally the case, a budget supplement is required to increase legal spendmg authority for those items unanticipated or indeterminable at the time the 1995 Annual Operatmg and Capital Improvement Budgets were adopted 1995 Operating Budget Supplement Resources for the 1995 Operating Budget Supplement will be unanticipated revenue, contributions from active funds, bond proceeds and endmg fund balances The budget supplement ordinance will only list those funds that will actually need increased revenue and expenditure amounts Those funds that are utilizing endmg fund balances will not be listed in the ordinance, but will be included in Exhibit 1, which is an attachment to the ordinance Mr Underwood then gave a brief over-view of the departments that would require additional authority to cover unanticipated expenditures and that the total mcreased expenditure authority for the General Fund would be $1,544,205 1995 Capital Improvement Budget Supplement Mr Underwood explamed that durmg the course of 1995 three capital improvement projects were approved by Council, the Multimodal Transport Facility, Saint Andrew's Loop, and Hillsboro/SR 395 Interchange These improvements now require a supplement to the 1995 Capital Improvements Budget There are four projects that need additional authority, Burden Boulevard, Burden Boulevard Sewer, Monumentation, and Court Street Widening for a total of $786,900 The total 1995 Operating Supplement Budget and all other funds is 84,596,890 Mayor DeFelice asked why an additional $28,000 is needed for janitorial services Mr Crutchfield explained that staff estimated what janitorial costs would be for this building, however, ended up with a market cost for the facility at a substantially higher cost than the estimate Staffs estimate was based on what was being paid to a smaller firm at the old building Mayor DeFelice questioned the increase in the number of part-time employees Mr Underwood explained that a part-time employee was hired to process mail in water payments at a significant savings to the City, a function previously performed by the bank An employee was hired to work three (3) hours a day to handle all the mail, including picking it up at the post office, sorting it, delivermg to the different departments here at City Hall, and post the mail Mr Lathim questioned the ,000 for the Fire Department for phone service Mr Underwood explained that when the City still had phone service with Franklin County they failed to bill the City for approximately 10 months of phone service until later in 1995 -5- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995 MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO CONSIDER A SUPPLEMENTAL BUDGET Following three (3) calls from Mayor DeFelice for comments from the floor, either for or against, and there being none, the public hearmg was declared closed Ordinance No. 3122 An Ordinance amending the 1995 Annual Budget of the City of Pasco by providing a supplemental thereto, by appropnatmg and reappropnatmg revenue, by providing transfer and expenditure authonty, by adjusting the expenditure program of vanous funds and the budget within funds, and declarmg an emergency MOTION Mr Gamson moved for the first reading by title only of Ordinance No 3122, for consideration of the 1995 Operating Supplemental Budget in the amount of $4,596,890 Mr Lathim seconded the motion Motion carned by unanimous roll call vote Ordinance No. 3123 An Ordinance relating to Supplemental Capital Improvements budget for the year 1995 MOTION Mr Gamson moved for the first reading by title only of Ordinance No 3123, for consideration of the 1995 Capital Improvements Budget Supplement in the amount of $786,900 Mr Lathim seconded the motion Motion carried by unanimous roll call vote 1996 Budgets - Annual Operating and Capital Proiects Mr Underwood addressed Council and noted for the record that notice of the public hearing was published as required by law Mr Underwood stated that there were no significant changes to the operating budget as presented at the workshop There is an $8,800 increase in expenditure authonty to the water/sewer fund $3,000 was added to Water Administration Fund, part-time category, for a project updating maps of the City's service area, and an additional $5,800 to Capital Projects in the sewer department for items overlooked when account numbers were being posted to various budgets This amount is made up by the ending fund balance The 1996 Capital Projects Budget was reduced by $1,425,000 with the elimination of the Multimodal Transportation Depot and general West Pasco System Improvements projects Mr Underwood wanted to point out, that with Council's approval, the City's portion of the property tax will be reduced from $3 0359 per thousand to $2 9625 per thousand Mr Crutchfield discussed elimination of the City Attorney position and explained that staff felt it would not be difficult to use contract legal services He proposed that this would allow for greater flexibility The ability to utilize specialists in certain areas of law, when it fits objectives, might present some advantages Staff therefore recommends that in 1996 the City use a contract form of legal services and see how things work through the year and reassess everything a year from now It is expected that legal costs will be less than that of a full time staff Mayor DeFelice informed those members of the public present that the proposed 1996 Budget reflects the City's firm conservative fiscal policy -6- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995 with the projections being based on common sense Council is very pleased with the reductions in the property tax levy MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO CONSIDER ADOPTION OF THE 1996 ANNUAL OPERATING AND CAPITAL PROJECTS BUDGETS Following three (3) calls from Mayor DeFelice for comments from the floor, either for or against, and there bemg none, the public hearmg was declared closed Ordinance No. 3124 An Ordinance adopting the City of Pasco Operating Budget for the Year 1996 MOTION Mr Gamson moved for the first reading by title only of Ordinance No 3124, for consideration of the 1996 Annual Operating Budget Mr Lathim seconded the motion Motion earned by unanimous roll call vote Ordinance No. 3125 An Ordinance adopting the City of Pasco Capital Projects Budget for the Year 1996 MOTION Mr Gamson moved for the first reading by title only of Ordinance No 3125, for consideration of the 1996 Capital Projects Budget Mr Lathim seconded the motion Motion earned by unanimous roll call vote ORDINANCES/RESOLUTIONS NOT RELATED TO PUBLIC HEARINGS Moratonum on Issuance of Permits for Site Built Additions to Factory Assembled Dwellings (MF #95-75-I) Mr McDonald explained that the Building Division has issued at least two permits for additions to factory assembled dwellings There are no specific standards other than the Uniform Building Code for these additions Approximately 12 residents have voiced some concern to the Planning Commission about the appearance of these additions The Planning Commission held a workshop on this matter and at the conclusion of their meeting decided to set a public heanng to develop possible code amendments If the Planning Commission can reach a consensus, a code amendment could be available for Council consideration by January 2, 1996 However, because of the length of the discussion at the workshop there is a possibility the Plannmg Commission may need two meetings to complete their work Staff recommends a 90 day moratonum to temporanly address the concerns of residents while the Planning Commission is studying the matter Mr Strode asked if it would be possible to include the mmutes of the Planning Commission, on this issue, in Council packets, when they are completed in an attempt to keep abreast of the issue? RESOLUTION NO. 2229 A RESOLUTION DECLARING A MORATORIUM ON THE ISSUANCE OF BUILDING PERMITS FOR ADDITIONS TO FACTORY ASSEMBLED DWELLINGS -7- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995 MOTION Resolution No 2229, was read by title only Mr Strode moved to approve Resolution No 2229, establishing a 90-day moratorium on the issuance of permits for additions of any kind to factory assembled dwellings Mr Garrison seconded the motion Motion carned unanimously UNFINISHED BUSINESS None NEW BUSINESS Extension of Schouviller Agreement Mr Crutchfield explamed that the City entered into an agreement with Charles Schouviller whereby the City agreed to sell and Mr Schouviller agreed to purchase 7 7 acres of undeveloped residential land at The Village At Sun Willows for $128,000 That initial purchase is specified in the agreement to be closed by November 30, 1995 Due to appraisal requirements, Mr Schouviller has encountered some delay in obtaining final financial commitments from his lender and, therefore, has requested a two-week extension of the closing date required under the agreement In view of the progress made by Mr Schouviller to-date, staff recommends the agreement be extended to December 15th MOTION Mr Jensen moved to authorize the City Manager to extend the closing date specified m the Sun Willows Residential Property Agreement with Charles Schouviller to close not later than December 15, 1995 Mr Lathim seconded the motion Mr Strode was concerned by the extension was too tight of a period Mr Kilbury shared Mr Strode's concern and wondered, in view of the approaching Holiday Season, if Council should extend it further if necessary'? Motion earned unanimously Cable Franchise Consultant MOTION Mr Garrison moved to authonze the City Manager to contract for cable television franchise consultant services, not to exceed $3,000 Mr Lathim seconded the motion Motion earned by unanimous roll call vote Population and Demographic Study for Pasco School District MOTION Mr Jensen moved that the City Manager be authorized to execute an agreement with Kask Consulting, Inc for the preparation of population and demographic projections for the Pasco School District, not to exceed $6,000 Mr Strode seconded the motion Motion earned by unanimous roll call vote MOTION Mr Garrison moved that the City Manager be authorized to execute an agreement for the collection of funds from the Pasco School District, Port of Pasco, and Franklin County P U D to pay for the School District population and demographic study Mr Lathim seconded the motion Motion earned unanimously -8- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995 Protective Covenant Sun Willows Busmess Park MOTION Mr Strode moved that the Protective Covenants and Restnctions for the Sun Willows Business Park be approved and that the City Manager be authonzed to record said covenants Mr Jensen seconded the motion I Mr Kilbury stated that he opposed this item previously and, in spite of some changes, he was still opposed Mr Strode stated that he, like Mr Kilbury, was concerned about the overly restnctive nature of some of the clauses in the document However, with the changes that have been made, and since existing property owners and developers have worked hand-in-hand with Staff to prepare this document, he would concur with Staffs recommendation Motion earned (No - Kilbury) MISCELLANEOUS - INCLUDING SUGGESTIONS FROM COUNCIL Executive Session Mayor DeFehce recessed to an executive session at 8 37 p m for the purpose of discussmg a personnel matter ADJOURNMENT No further business, the meeting was adjourned at 9 08 P M I I AT1EST Catherine D Seaman Deputy City Clerk PASSED and APPROVED this 18 day of December , 1995 -9-