HomeMy WebLinkAbout1995.12.04 Council MinutesMINUTES
PASCO CITY COUNCIL
REGULAR MEETING DECEMBER 4, 1995
CALL TO ORDER
The meeting was called to order at 7 30 P M by Joyce DeFelice, Mayor
ROLL CALL
By Deputy City Clerk Councilmembers present Joyce DeFelice,
Michael Garrison, Chris Jensen, Charles Kilbury, Dan Lathim, and Carl
Strode Councilmembers absent Edgar Hargrow Also present Gary
Crutchfield, City Manager, Leland B Kerr, Acting City Attorney, Dan
Underwood, Finance Director, Bob Alberts, Public Works Director,
Dennis Wright, City Engineer, Dick Erickson, Parks & Recreation
Director, Denis Austin, Police Chief, Greg Garcia, Fire Chief, Dave
McDonald, City Planner, and Kurt Luhrs, Administrative Assistant
PLEDGE OF ALLEGIANCE
The meetmg was opened with the Pledge of Allegiance
CONSENT AGENDA
MOTION Mr Garrison moved to approve the Consent Agenda
Seconded by Mr Lathim Motion carried unanimously Consent items
are as follows
A) Approval of Minutes To approve minutes of Regular Meetmg held
November 20, 1995
To approve minutes of Special Meeting held November 27, 1995
B) Bills and Communications To approve General Claims in the
amount of $262,994 16 ($26,695 26 being in the form of Wire
Transfer No 3031, and $236,298 90 consisting of Claim Warrants
numbered 94409 through 94576
Payroll Claims To approve Payroll Claims in the amount of
$541 036/39, Payroll Voucher Nos 45729 through 45941, and 45970
through 46179
Bad Debt Wnte-offs To approve bad debt write-offs for utility
billing, ambulance, and Municipal Court non-crmimal accounts
receivable, in the total amount of $89,153 85 and, of that amount,
authorize $86,068 38 be turned over for collection
C) Setting a Public Hearing Date on the Final Assessment Roll for
L I D No 126, Broadmoor Parkway To set Tuesday, January 16,
1996, at 730 p m in the City Council Chambers, as the time and
place for a public hearing to consider the Final Assessment Roll for
L I D No 126, Broadmoor Parkway
D) Resolution No 2227 To approve Resolution No 2227, urgmg the
re-opening of Stampede Pass
E) Resolution No 2228 To approve Resolution No 2228 amending
Resolution No 2219 by correctmg the project number from 94-3-04
to 95-2-02
PROCLAMATION AND ACKNOWLEDGMENTS
None
MINUTES
REGULAR MEETING
PASCO CITY COUNCIL DECEMBER 4, 1995
VISITORS
None
REPORTS FROM COMMITTEES AND/OR OFFICERS
Pasco Downtown Development Association Meeting Mr Kilbury
reported that the Village Market Place is open from 10 00 a m through
600 p m daily Elections were held with Chuck Coleman as president,
Tom Corley as secretary, and Betty Fear as treasurer A retreat is
planned for December 5th at the Red Lion for goal setting
PUBLIC HEARINGS
Preliminary Plat Approval - `The Gap" Northwest Corner of 24th Avenue
and Jay Street (MF #95-33-PP) Mr David McDonald, City Planner,
explained to Council that this hearing was continued for several months
The applicant was informed that if he, again, failed to submit revised
drawings as requested by the Council his application for preliminary plat
approval would be denied Staff received a telephone call from the
applicant asking about time-frames and was told that the time allowed
had elapsed and they would have to start over with the Planning
Commission by submitting a new application It is staffs
recommendation that the preliminary plat be denied
MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO
CONSIDER THE PRELIMINARY PLAT FOR 'THE GAP"
Following three (3) calls from Mayor DeFelice for comments from the
floor, either for or against, and there being none, the public hearing was
declared closed
MOTION Mr Gamson moved that the Council not accept the
preliminary plat for 'The Gap" Mr Lathan seconded the motion
Motion carried unanimously
Public Hearing and Confirmation of the Final Assessment Roll for L I D
No 129 Mr Dennis Wright, City Planner, addressed Council and noted
for the record that notice of the public hearing was published, and
notices were mailed to property owners, as required by law
Mr Wnght explained that early this year, at the request of a number of
the adjacent property owners, Council created an LID for the paving of
the alley south of Court Street and north of Brown Street, between 8th
Avenue and 10th Avenue The work performed for this project is now
complete and the final costs are now known Staff notes that the final
assessments are approximately 15 percent under the preliminary
assessment roll amounts
Staff contacted property owners, who questioned their ability to pay an
LID, those who qualified were offered the opportunity to receive
assistance with their LID assessment, through the Community
Development Department
Staff feels that the assessment roll is fair and just and requests Council
adopt the ordinance confirming the assessment roll
MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO
CONDUCT A PUBLIC HEARING TO CONSIDER THE FINAL
ASSESSMENT ROLL FOR LID NO 129, BROWN STREET ALLEY
Mr & Mrs Earl and Diane Rietsma, of 922 W Court St, addressed
Council stating that they did not receive notification that they were
-2-
MINUTES
REGULAR MEETING
PASCO CITY COUNCIL DECEMBER 4, 1995
eligible for any assistance with their LID assessment They felt they
would qualify for the assistance
Mr Crutchfield noted for the record that letters were sent to property
owners last year when the process was started, however, it's not too late
to apply Staff should be able to process the paperwork within the 30
day window and avoid any interest charges, which cannot be paid with
grant money
Mr Ervin Dahmen, of 908 W Court St, asked why there were so many
places where the water stands on the road-way instead of drammg off?
Mr Wnght explained that property owners were informed that the alley
was extremely flat and there were two choices available Staff could have
a dry well and catch basm installed in the middle of the alley at an
additional cost of $250 00 per lot The other option involved running the
nsk of having some "bird baths" in the alley The property owners chose
to have the "bird baths"
Following three (3) calls from Mayor DeFelice for comments from the
floor, either for or against, the public heanng was declared closed
Ordinance No. 3120
An Ordinance of the City of Pasco, Washington, approving
and confirming the assessments and assessment roll of Local
Improvement Distnct No 129 for the improvements provided
by Ordinance No 3074 and levying and assessing the cost
and expense thereof against the several lots, tracts, parcels
of land and other property as shown on the assessment roll,
and providing for an mterfund loan for long-term financing
until assessments are paid
MOTION Ordinance No 3120 was read by title only Mr Gamson
moved to adopt Ordinance No 3120, confirming the Final Assessment
Roll for L I D No 129 Mr Lathim seconded the motion Motion carried
by unanimous roll call vote
Street Vacation - Chicago Street, between Oregon Avenue and Front
Avenue, Mam Avenue, between Shoshone Street and New York Street,
Yakima Street between Main Avenue and Front Avenue, and the alleys in
Blocks 106, 107 and 108 Pasco Land Company's First Addition (MF #95-
65-V) Mr David McDonald, City Planner, addressed Council and noted
for the record that notice of the public heanng was published and posted
on the affected property as required by law
Mr McDonald explained that George Dress, owner of Ranch & Home,
the property owner representing over 95% of the abutting pnvate property
has submitted a petition requesting the vacation of several streets and
alleys in the vicmity of the Ranch and Home store on Oregon Avenue
The street vacations are requested to group together several properties
Mr Dress has recently purchased
Mr Dress realized at the time of application that major water and sewer
lines existed in portions of the Right-of-Way requested for vacation
Easement retention would be mandatory in those areas containing
utilities Nevertheless, the vacation of the Right-of-Way would
accomplish Mr Dress' goal of grouping the properties even with retention
of easements
The City Engineer has no objection to the proposed vacation provided
easements are retained on portions of the Right-of-Way The proposed
ordinance would retain the easements as requested
-3-
MINUTES
REGULAR MEETING PASCO CITY COUNCIL
DECEMBER 4, 1995
The Franklin County P U D has requested an easement be retained on
the eastern 20 feet of Mam Avenue proposed for vacation The proposed
ordinance would retam the easement as requested
Staff recommends Council approve the proposed vacation
Mr Strode requested that in the future a current use, vicinity and zoning
map be mcluded with the agenda report when issues of these types are
presented to Council
Mr Kilbury reiterated previous comments that when issues of this type,
involving East Pasco, come before the Council that there should be a
hearmg by the Planning Commission and a determination of what
should be abandoned in that area He feels that by vacating property
piecemeal Council is eventually going to lock in a nght-of-way vacation
that will be needed in the future
MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO
CONDUCT A PUBLIC HEARING TO CONSIDER THE PROPOSED
VACATION
Following three (3) calls from Mayor DeFelice for comments from the
floor, either for or against, and there being none, the public hearing was
declared closed
Ordinance No. 3121
An Ordinance vacating portions of Chicago Street, Yakima
Street, Main Avenue and the alleys in Blocks 106-108 Pasco
Land Company's First Addition
MOTION Ordinance No 3121 was read by title only Mr Jensen moved
to adopt Ordinance No 3121, vacating portions of Chicago Street,
Yakima Street and Main Avenue, and the alleys in Blocks 106-108 in
Pasco Land Company's First Addition Mr Strode seconded the motion
Motion carried (No - Kilbury)
Adoption 1996 Community Development Program Mr Jeff Bathe,
Economic Development Specialist, addressed Council and noted for the
record that notice of the public hearing was published as required by law
Mr Bathe explained that the Planning Commission, in its capacity as
the Block Grant Advisory Committee, conducted a public hearmg on
November 16, 1995, and made recommendations for the 1996 Block
Grant funding
The City received twenty-eight (28) Block Grant proposals requesting a
total of $1,436,381 It is estimated the City will have approximately
$664,000 for the 1996 program if an anticipated congressional reduction
in the entitlement grant amount is made If the cut is not made
$730,000 will be available
Mr Bailie pointed out an error on item #22 of attachment "A", Operating
costs/Senior Center It should read staff recommendation $30,000 and
Planning Commission recommendation $30,000 The totals are correct,
however, this information was left out
MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN
TO CONSIDER ADOPTION OF THE 1996 COMMUNITY
DEVELOPMENT PROGRAM
Following three (3) calls from Mayor DeFelice for comments from the
floor, either for or against, the public hearing was declared closed
-4-
MINUTES
REGULAR MEETING
PASCO CITY COUNCIL DECEMBER 4, 1995
MOTION Mr Gamson moved to approve the 1996 Community
Development Block Grant use of funds as shown on Attachment "A",
which will include the $30,000 left off under operating costs for the
Senior Center Mr Lathim seconded the motion Motion carried
unanimously
1995 Budget Supplement Mr Dan Underwood, Finance Director,
addressed Council and noted for the record that notice of the public
hearing was published as required by law
Mr Underwood explained that as is traditionally the case, a budget
supplement is required to increase legal spendmg authority for those
items unanticipated or indeterminable at the time the 1995 Annual
Operatmg and Capital Improvement Budgets were adopted
1995 Operating Budget Supplement Resources for the 1995 Operating
Budget Supplement will be unanticipated revenue, contributions from
active funds, bond proceeds and endmg fund balances The budget
supplement ordinance will only list those funds that will actually need
increased revenue and expenditure amounts Those funds that are
utilizing endmg fund balances will not be listed in the ordinance, but
will be included in Exhibit 1, which is an attachment to the ordinance
Mr Underwood then gave a brief over-view of the departments that would
require additional authority to cover unanticipated expenditures and
that the total mcreased expenditure authority for the General Fund
would be $1,544,205
1995 Capital Improvement Budget Supplement Mr Underwood
explamed that durmg the course of 1995 three capital improvement
projects were approved by Council, the Multimodal Transport Facility,
Saint Andrew's Loop, and Hillsboro/SR 395 Interchange These
improvements now require a supplement to the 1995 Capital
Improvements Budget There are four projects that need additional
authority, Burden Boulevard, Burden Boulevard Sewer, Monumentation,
and Court Street Widening for a total of $786,900
The total 1995 Operating Supplement Budget and all other funds is
84,596,890
Mayor DeFelice asked why an additional $28,000 is needed for janitorial
services
Mr Crutchfield explained that staff estimated what janitorial costs
would be for this building, however, ended up with a market cost for the
facility at a substantially higher cost than the estimate Staffs estimate
was based on what was being paid to a smaller firm at the old building
Mayor DeFelice questioned the increase in the number of part-time
employees
Mr Underwood explained that a part-time employee was hired to process
mail in water payments at a significant savings to the City, a function
previously performed by the bank An employee was hired to work three
(3) hours a day to handle all the mail, including picking it up at the post
office, sorting it, delivermg to the different departments here at City Hall,
and post the mail
Mr Lathim questioned the ,000 for the Fire Department for phone
service
Mr Underwood explained that when the City still had phone service with
Franklin County they failed to bill the City for approximately 10 months
of phone service until later in 1995
-5-
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995
MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO
CONSIDER A SUPPLEMENTAL BUDGET
Following three (3) calls from Mayor DeFelice for comments from the
floor, either for or against, and there being none, the public hearmg was
declared closed
Ordinance No. 3122
An Ordinance amending the 1995 Annual Budget of the City
of Pasco by providing a supplemental thereto, by
appropnatmg and reappropnatmg revenue, by providing
transfer and expenditure authonty, by adjusting the
expenditure program of vanous funds and the budget within
funds, and declarmg an emergency
MOTION Mr Gamson moved for the first reading by title only of
Ordinance No 3122, for consideration of the 1995 Operating
Supplemental Budget in the amount of $4,596,890 Mr Lathim
seconded the motion Motion carned by unanimous roll call vote
Ordinance No. 3123
An Ordinance relating to Supplemental Capital
Improvements budget for the year 1995
MOTION Mr Gamson moved for the first reading by title only of
Ordinance No 3123, for consideration of the 1995 Capital Improvements
Budget Supplement in the amount of $786,900 Mr Lathim seconded
the motion Motion carried by unanimous roll call vote
1996 Budgets - Annual Operating and Capital Proiects Mr Underwood
addressed Council and noted for the record that notice of the public
hearing was published as required by law
Mr Underwood stated that there were no significant changes to the
operating budget as presented at the workshop There is an $8,800
increase in expenditure authonty to the water/sewer fund $3,000 was
added to Water Administration Fund, part-time category, for a project
updating maps of the City's service area, and an additional $5,800 to
Capital Projects in the sewer department for items overlooked when
account numbers were being posted to various budgets This amount is
made up by the ending fund balance
The 1996 Capital Projects Budget was reduced by $1,425,000 with the
elimination of the Multimodal Transportation Depot and general West
Pasco System Improvements projects
Mr Underwood wanted to point out, that with Council's approval, the
City's portion of the property tax will be reduced from $3 0359 per
thousand to $2 9625 per thousand
Mr Crutchfield discussed elimination of the City Attorney position and
explained that staff felt it would not be difficult to use contract legal
services He proposed that this would allow for greater flexibility The
ability to utilize specialists in certain areas of law, when it fits
objectives, might present some advantages Staff therefore recommends
that in 1996 the City use a contract form of legal services and see how
things work through the year and reassess everything a year from now It
is expected that legal costs will be less than that of a full time staff
Mayor DeFelice informed those members of the public present that the
proposed 1996 Budget reflects the City's firm conservative fiscal policy
-6-
MINUTES
REGULAR MEETING
PASCO CITY COUNCIL DECEMBER 4, 1995
with the projections being based on common sense Council is very
pleased with the reductions in the property tax levy
MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO
CONSIDER ADOPTION OF THE 1996 ANNUAL OPERATING AND
CAPITAL PROJECTS BUDGETS
Following three (3) calls from Mayor DeFelice for comments from the
floor, either for or against, and there bemg none, the public hearmg was
declared closed
Ordinance No. 3124
An Ordinance adopting the City of Pasco Operating Budget
for the Year 1996
MOTION Mr Gamson moved for the first reading by title only of
Ordinance No 3124, for consideration of the 1996 Annual Operating
Budget Mr Lathim seconded the motion Motion earned by unanimous
roll call vote
Ordinance No. 3125
An Ordinance adopting the City of Pasco Capital Projects
Budget for the Year 1996
MOTION Mr Gamson moved for the first reading by title only of
Ordinance No 3125, for consideration of the 1996 Capital Projects
Budget Mr Lathim seconded the motion Motion earned by unanimous
roll call vote
ORDINANCES/RESOLUTIONS NOT RELATED TO PUBLIC HEARINGS
Moratonum on Issuance of Permits for Site Built Additions to Factory
Assembled Dwellings (MF #95-75-I) Mr McDonald explained that the
Building Division has issued at least two permits for additions to factory
assembled dwellings There are no specific standards other than the
Uniform Building Code for these additions Approximately 12 residents
have voiced some concern to the Planning Commission about the
appearance of these additions
The Planning Commission held a workshop on this matter and at the
conclusion of their meeting decided to set a public heanng to develop
possible code amendments If the Planning Commission can reach a
consensus, a code amendment could be available for Council
consideration by January 2, 1996 However, because of the length of the
discussion at the workshop there is a possibility the Plannmg
Commission may need two meetings to complete their work
Staff recommends a 90 day moratonum to temporanly address the
concerns of residents while the Planning Commission is studying the
matter
Mr Strode asked if it would be possible to include the mmutes of the
Planning Commission, on this issue, in Council packets, when they are
completed in an attempt to keep abreast of the issue?
RESOLUTION NO. 2229
A RESOLUTION DECLARING A MORATORIUM ON THE
ISSUANCE OF BUILDING PERMITS FOR ADDITIONS TO
FACTORY ASSEMBLED DWELLINGS
-7-
MINUTES
REGULAR MEETING
PASCO CITY COUNCIL DECEMBER 4, 1995
MOTION Resolution No 2229, was read by title only Mr Strode moved
to approve Resolution No 2229, establishing a 90-day moratorium on
the issuance of permits for additions of any kind to factory assembled
dwellings Mr Garrison seconded the motion Motion carned
unanimously
UNFINISHED BUSINESS
None
NEW BUSINESS
Extension of Schouviller Agreement Mr Crutchfield explamed that the
City entered into an agreement with Charles Schouviller whereby the
City agreed to sell and Mr Schouviller agreed to purchase 7 7 acres of
undeveloped residential land at The Village At Sun Willows for $128,000
That initial purchase is specified in the agreement to be closed by
November 30, 1995
Due to appraisal requirements, Mr Schouviller has encountered some
delay in obtaining final financial commitments from his lender and,
therefore, has requested a two-week extension of the closing date
required under the agreement
In view of the progress made by Mr Schouviller to-date, staff
recommends the agreement be extended to December 15th
MOTION Mr Jensen moved to authorize the City Manager to extend the
closing date specified m the Sun Willows Residential Property Agreement
with Charles Schouviller to close not later than December 15, 1995 Mr
Lathim seconded the motion
Mr Strode was concerned by the extension was too tight of a period
Mr Kilbury shared Mr Strode's concern and wondered, in view of the
approaching Holiday Season, if Council should extend it further if
necessary'?
Motion earned unanimously
Cable Franchise Consultant
MOTION Mr Garrison moved to authonze the City Manager to contract
for cable television franchise consultant services, not to exceed $3,000
Mr Lathim seconded the motion Motion earned by unanimous roll call
vote
Population and Demographic Study for Pasco School District
MOTION Mr Jensen moved that the City Manager be authorized to
execute an agreement with Kask Consulting, Inc for the preparation of
population and demographic projections for the Pasco School District,
not to exceed $6,000 Mr Strode seconded the motion Motion earned
by unanimous roll call vote
MOTION Mr Garrison moved that the City Manager be authorized to
execute an agreement for the collection of funds from the Pasco School
District, Port of Pasco, and Franklin County P U D to pay for the School
District population and demographic study Mr Lathim seconded the
motion Motion earned unanimously
-8-
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 1995
Protective Covenant Sun Willows Busmess Park
MOTION Mr Strode moved that the Protective Covenants and
Restnctions for the Sun Willows Business Park be approved and that the
City Manager be authonzed to record said covenants Mr Jensen
seconded the motion
I Mr Kilbury stated that he opposed this item previously and, in spite of
some changes, he was still opposed
Mr Strode stated that he, like Mr Kilbury, was concerned about the
overly restnctive nature of some of the clauses in the document
However, with the changes that have been made, and since existing
property owners and developers have worked hand-in-hand with Staff to
prepare this document, he would concur with Staffs recommendation
Motion earned (No - Kilbury)
MISCELLANEOUS - INCLUDING SUGGESTIONS FROM COUNCIL
Executive Session Mayor DeFehce recessed to an executive session at
8 37 p m for the purpose of discussmg a personnel matter
ADJOURNMENT
No further business, the meeting was adjourned at 9 08 P M
I
I AT1EST
Catherine D Seaman
Deputy City Clerk
PASSED and APPROVED this 18 day of December , 1995
-9-