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HomeMy WebLinkAbout1994.07.05 Council MinutesMINUTES PASCO CITY COUNCIL REGULAR MEETING JULY 5, 1994 CALL TO ORDER The meeting was called to order at 7 30 P M by Charles Kilbury, Mayor Pro-tern ROLL CALL By Deputy City Clerk Councilmembers present Michael Garrison, Edgar Hargrow, Chns Jensen, Charles Kilbury, Dan Lathim, and Carl Strode Councilrnembers absent Joyce DeFehce Also present Gary Crutchfield, City Manager, Greg Rubstello, City Attorney, David McDonald, City Planner, Dennis Wnght, City Engineer, Richard Smith, Community Development Director, and Kurt Luhrs, Administrative Assistant PLEDGE OF ALLEGIANCE The meeting was opened with the Pledge of Allegiance EXECUTIVE SESSION Mayor Pro-tern Kilbury recessed for an executive session to discuss litigation The regular meeting was reconvened at 7 57 P M CONSENT AGENDA MOTION Mr Garrison moved to approve the Consent Agenda Seconded by Mr Strode Motion earned unanimously Consent items are as follows A) Approval of Minutes To approve minutes of Regular Meeting held June 20, 1994 To approve minutes of Special Meeting held June 27, 1994 B) Bills and Communications To approve General Claims in the amount of $1,123,707 80 ($14,852 39 being in the form of Wire Transfer Nos 2893 and 2895, and $1,108,855 41 consisting of Claim Warrants numbered 86967 through 87198) Payroll Claims To approve Payroll Claims in the amount of $469,406 43, Payroll Voucher Nos 36596 through 36802, and 36826 through 37048 Bad Debt Write-off To approve bad debt write-offs for utility billing, ambulance, cemetery, miscellaneous, and Municipal Court non-cnmmal and cnmmal accounts receivable in the total amount of $68,066 64 and, of that amount, authorize $65,420 44 be turned over for collection C) Final Plat - Sun Willows, Division IV To approve the final plat for The Village at Sun Willows, Division IV D) Resolution No 2141 To approve Resolution No 2141, fixing 7 30 p m, August 1, 1994, as the time and date for a public heanng to consider the proposed vacation PROCLAMATION AND ACKNOWLEDGMENTS "Yard of the Month" Awards, June, 1994 The following Pasco residents were presented Certificates of Appreciation from Mayor Pro- tern Charles Kilbury MINUTES REGULAR MEETING PASCO CITY COUNCIL JULY 5, 1994 June and Dennis Smurthwaite, 925 North Elm Vi and Gene McIntire, 214 South 26th Ave Art Bezold, 1316 West Yakima Street (unable to attend) Lee and J R Bias, 700 Road 32, #204 Wyoma and Ray White, 948 West Agate Jane and Spencer Jilek, 4509 Desert Dnve VISITORS None REPORTS FROM COMMITTEES AND/OR OFFICERS Mayor's Activity Report No report given Visitor & Convention Bureau Board Meeting - June 23, 1994 Mr Lathim reported that the meeting was routine in nature B F Health Board Meeting, June 23 - 1994 Mr Strode reported that the main topic of discussion was a report from the consultant that had been hired to develop an automated billing system for the District This report included an analysis of the companies selected to provide the hardware and software, start-up, and training that will be required for the new system Benton Franklin Regional Council Board Meeting - June 24, 1994 Mr Kilbury had no report to give Liberty Theater Committee Meeting - June 30, 1994 Mr Hargrow reported that the Committee is meeting frequently to redefine their mission statement Pasco Downtown Development Association Board Meeting - July 5, 1994 Mr Kilbury reported that he did not attend the meeting Task Force For A Safe Community Meeting - July 5, 1994 Mr Lathim reported that a motion was made to send a letter to Council and to State Representatives to go ahead with a curfew action The Task Force is also participating in the "Adopt-A-Block" program PUBLIC HEARINGS Creation of the Industrial Way L I D Mr Dennis Wright, City Engineer, addressed Council and noted for the record that notice of the public hearing was published and notices sent by certified mail to the property owners involved as required by law Mr Wnght explained that the Port of Pasco has requested that the City create an LID to make certain improvements to the Port Processing Center located off of Highway 395 and south of Foster Wells Road The Port of Pasco acquired the property with the intent of creating a processing center The first tenant is prepared to move into a section of the property and the Port needs to make certain street and utility improvements in order to accommodate tenants MAYOR PRO-TEM KILBURY DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED INDUSTRIAL WAY LID FOR WATER, SANITARY SEWER, INDUSTRIAL SEWER, STREET LIGHTING, STORM DRAIN, STREET SYSTEMS WITH ACCESSORIES AND APPURTENANCES - 2 - MINUTES REGULAR MEETING PASCO CITY COUNCIL JULY 5, 1994 Mr Jim Toomey, Manager of the Port of Pasco, stated for the record that the Port is in support of the LID Following three (3) calls from Mayor Pro-tern Kilbury for comments from the floor, either for or against, the public hearing was declared closed ORDINANCE NO. 3032 AN ORDINANCE ORDERING THE CONSTRUCTION OF CERTAIN IMPROVEMENTS IN THE PASCO PROCESSING CENTER ALL IN ACCORDANCE WITH RESOLUTION NO 2136 OF THE CITY COUNCIL, ESTABLISHING LOCAL IMPROVEMENT DISTRICT NO 128 AND ORDERING THE CARRYING OUT OF THE PROPOSED IMPROVEMENT, PROVIDING THAT PAYMENT FOR THE IMPROVEMENT BE MADE BY SPECIAL ASSESSMENTS UPON THE PROPERTY IN THE DISTRICT, PAYABLE BY THE MODE OF "PAYMENT BY BONDS", AND PROVIDING FOR THE ISSUANCE AND SALE OF LOCAL IMPROVEMENT DISTRICT WARRANTS REDEEMABLE IN CASH OR OTHER SHORT-TERM FINANCING AND LOCAL IMPROVEMENT DISTRICT BONDS MOTION Ordinance No 3032 was read by title only Mr Garrison moved to adopt Ordinance No 3032 creating L I D No 128 ordering the improvement of Industrial Way, south of Foster Wells Road Mr Lathim seconded the motion Mr Strode wanted the reasons behind the potential over-sizing of some of the lines for this project explained Mr Crutchfield explained that the developer is required to pay for the cost of the installation of a typical sized line for either water or sewer Water in commercial/industrial areas is a 12" line, with 8" in residential areas In some cases there may need to be larger lines installed in that location in order to facilitate future development Rather than impose that obligation on the individual property owner the City pays the incremental cost of making that line larger than it would otherwise be if the developer was concerned only with his or her property In this projects' case the Comprehensive Sewer Plan calls for a northeast sewer interceptor serving the area north of 1-182 and east of the Airport It makes sense for the City to pay for over- sizing now, rather than have to pay for upgrading the line later at the full cost to the City in order to handle the additional demand for utility services that might grow out there Mr Wright stated that the Comprehensive Plan calls for a 15" sewer to be located in Railroad Avenue The Port proposes that the trunk sewer be built in Industrial Way as opposed to Railroad Avenue Their needs call for an 8" sewer line with an anticipated cost of $330,000 For about $390,000 the line can be over-sized for future needs This would be a significant savings to the City Mr Hargrow asked if the over-sizing of this sewer line would cause an increase in sewer rates 9 Mr Crutchfield explained that staff will be coming back to Council with a report from the consultant hired to do a rate study, but this one time cost of $60,000 would not impact the rate payers Long term financing costs and increasing operating costs are what cause rate increases Motion earned unanimously - 3 - MINUTES REGULAR MEETING PASCO CITY COUNCIL JULY 5, 1994 ORDINANCES/RESOLUTIONS NOT RELATED TO PUBLIC HEARINGS Mr McDonald explained that Resolution No 2140 (having failed at last meeting) is being brought back to Council along with an alternate resolution The alternative resolution is similar to Resolution No 2140, but adds a sentence that requires the developer to gravel Road 60 during the first phase of construction of this plat from Burden Road to the north end of the plat It also requires the City to accept the maintenance responsibilities of the gravel road at an approximate annual cost of $1,500 The developer and the property owners favor the alternate resolution The question before Council is whether to take on the maintenance responsibilities of the gravel road Mr Crutchfield noted for the record that the City would expect that the agreement between the owners of the Overton Road easement and the owners of the property over which it traverses be in writing and legally enforceable, resulting in the relinquishment of that easement upon the construction of the gravel road and acceptance by the City RESOLUTION NO. 2142 A RESOLUTION APPROVING A PRELIMINARY PLAT FOR SUNNY MEADOWS MOTION Resolution No 2142, was read by title only Mr Jensen moved to approve Resolution No 2142, approving the preliminary plat for Sunny Meadows Mr Strode seconded the motion Motion carried unanimously UNFINISHED BUSINESS None NEW BUSINESS REIMBURSEMENT OF TOM KIDWELL FOR ROAD 72 IRRIGATION LINE SEWER CROSSING MOTION Mr Garrison moved to approve payment in the amount of $47,410 00 to Tom Kidwell as reimbursement for the construction of a sanitary sewer crossing under the Franklin County Imgation Distnct Canal Mr Jensen seconded the motion Motion carried by unanimous roll call vote Award of the Bid for the 1994 Overlays MOTION Mr Garrison moved to award the Contract for the 1994 Overlays, Project No 94-3-01, to the low bidder, Acme Matenals and Construction, in the amount of $465,141 25 and, further, authorize the Mayor to sign the contract documents Mr Strode seconded the motion Motion carried by unanimous roll call vote Professional Services Agreement - Baseball Stadium Design MOTION Mr Jensen moved to approve the proposed Agreement between the City of Pasco and Rust E & I for design and construction services for the Baseball Stadium Mr Gamson seconded the motion Mr Luhrs explained that staff wanted it written into the contract that the principle architect from CSHQA Architects, who has actual experience in designing and building baseball stadiums be involved throughout the entire process - 4 - MINUTES PASCO CITY COUNCIL JULY 5, 1994 REGULAR MEETING Motion earned unanimously Farm Worker Housing - Pasco Housing Authority Mr Crutchfield explained that the City addressed a letter to the PHA last week suggesting that rather than seek a judicial decision over the debate of whether or not the City's ordinance applies to their proposed project, perhaps the dispute could be set aside and the PHA and the City reach an agreement on the "payment in lieu of taxes" as provided for under the ordinance with regard to this project in an effort to speed things up He noted the City received a letter late this morning that relayed to the City, in essence, a duplicate of the old agreement that was the subject of the debate a couple of weeks ago The old agreement provides for the payment of the lesser of 10% of the rent collected or the property tax value existing prior to the project If there is some failure on the part of the PHA to fulfill its commitments under the agreement there is no penalty on the PHA The letter is essentially non-responsive to the City's request The request from the PHA that was delivered today requested approval by Council tonight Staff is unable to provide Council with a thorough report on the background of the proposal, what the alternatives are for Council consideration and would suggest that the matter be placed on the next workshop agenda Mr Bob Sandouval, of the Pasco Housing Authonty, stated that the PHA did respond in good faith to the proposal request for another cooperative agreement It was his understanding, as explained by the their attorney, that the PHA could not pay more than the State code allows The exact wording of their proposal was that they would "engage in a cooperative agreement with the City and make a payment in lieu of taxes according to State Law" By doing this they hope the City will see the spirit in which they intended it to be, a cooperative agreement, and that both agencies involved can go forward with this proj ect With the concurrence of Council this issue was turned over to staff for additional information and set to be placed on the workshop agenda for July 11, 1994 Mr Strode felt it would be appropriate for Franklin County Commissioners to provide input on this subject since they are part of the agreement MISCELLANEOUS - INCLUDING SUGGESTIONS FROM COUNCIL With the general concurrence of Council, a special meeting was scheduled for July 11, 1994, at 7 30 P M to award the contract for the Broadmoor Parkway LID 126 ADJOURNMENT No further business, the meeting was adjourned at 8 52 P M J ATTEST Cathenne D Seaman Deputy City Clerk PASSED and APPROVED this j 3' day of _D -1j,4 , 1994 - 5 -