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HomeMy WebLinkAbout1993.04.05 Council MInutes- MINUTES - PASCO CITY COUNCIL REGULAR MEETING APRIL 5, 1993 CALL TO ORDER The meeting was called to order at 8 00 P M by Joyce DeFelice, Mayor ROLL CALL. By Deputy City Clerk, Mary Anne Rails. Council Members present were Joyce DeFelice, Michael Garrison, Edgar Hargrow, Chris Jensen, Charles Kilbury, Dan Lathim, and Carl Strode Also present were Gary Crutchfield, City Manager; Greg Rubstello, City Attorney, David McDonald, Community Development Director; James Ajax, Public Works Director, and Kurt Luhrs, Administrative Assistant PLEDGE OF ALLEGIANCE The meeting was opened with the Pledge of Allegiance CONSENT AGENDA MOTION Mr Lathim moved to approve the Consent Agenda as corrected (item 3(e) listed as 807 South Third Avenue instead of 811 South Myrtle Avenue and the location of the church in item 3(g) Special Permit should have been 1315 East Lewis Street instead of 1515 West Lewis Street) Seconded by Mr Hargrow Motion carried unanimously. Consent items are as follows A) Approval of Minutes To approve minutes of Regular Meeting held March 15, 1993 B) Bills and Communications To approve General Claims in the amount of $554,102 04 ($82,127 16 being in the form of Wire Transfer Nos 2800 and 2802, and $471,974 88 consisting of Claim Warrants numbered 80635 through 80903) C) Resolution No 2072 To approve Resolution No 2072 authorizing the sale of Lots 16 and 18, Block 30, Highland Park Homes, to Dr. R C Thomas, or his designee, which properties were previously purchased with city Local Improvement Guarantee Funds D) Fixing Public Hearing - Appeal of Planning Commission's Recommendation IMF #93-08-A-SP) To fix 8 00 p m, Monday, Apnl 19, 1993, as the time and date to consider the Schouviller's Appeal E) Abatement Cost Recovery - 811 South Myrtle Avenue To fix 8 00 p m , Apnl 19, 1993, as the time and date to hold a public heanng to determine the method of recovering city costs for abatement activities at 811 South Myrtle Avenue F) Permission to Call for Bids on the Ruby Alley L I D #123 To authorize staff to call for bids for the construction of the Ruby Alley L I D #123 G) Special Permit Location of a Church at 1315 East Lewis Street (MF #93-04-SP) To approve the special permit for the location of a church at 1315 East Lewis Street PROCLAMATION AND ACKNOWLEDGMENTS , None lf"1 tr; 1M MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 5, 1993 VISITORS None. REPORTS FROM commn FEES AND/OR OFFICERS Mayor's Activity Report Mayor DeFelice reported that on March 18, attended the TRIDEC luncheon meeting and met the new Director of Washington State Department of Ecology, Mary Riveland Ms Riveland later met pnvately with city and county officials On March 24, attended the open house for the Benton-Franklin Head Start program On March 24 and 30, attended a meeting with the Riverview Task Force, which covered comparisons of city and county ordinances and services, and the financial details of city and county services and taxes It was decided that the topic of discussion at the next meeting would be sewers and the city's annexation policy. Tn-City Visitor & Convention Bureau Board Meeting - March 23. 1993 Mr Strode reported that no meeting was held on that date Task Force for a Safe Community Meeting - March 23. 1993 Mr Lathim reported that this meeting was preparatory to the "Paint the Town" activity which took place on March 27, 1993 Approximately 120 people participated in that event to paint over graffitti on various city properties 215 gallons of paint were donated by Perfection Lutz Paints in Kennewick, 100 gallons were donated from various other paint stores along with paint brushes, rollers and other painting equipment There was also food donated by various groups for the volunteers Of the 120 persons present, the groups were formed between the 6 police officers who attended Mr Lathim noted that many of the volunteers were school aged youth Franklin County PUD #1 Board Meeting - March 25. 1993. Mr. Jensen reported that the CAC obtained $100,000 loan from the Key Bank to renovate the main portion of the Sheraton Building Some interest has been shown by non-profit organizations to occupy the 50% of the building that the CAC is not occupying That would put the facility back on its feet again The annual audit was performed by the Department of Community Services in Olympia The agency had been on an "at-risk" status for 18 months because of violations due to lack of proper administration over a period of years The new Executive Director, Marshall Collier, has turned the agency around and DCD took them off the "at-risk" status The agency again has a full board, has made some changes in staff and is now in a better position to provide social services to the low income and elderly of the community The agency is on the road to recovery and he hopes future reports will be uplifting B F. Distnct Health Board Meeting - March 25, 1993 Mr Strode reported that yearly reports were presented to the full board by Admimnstration, Community Health, and the Environmental Health Division The new health officer is scheduled to arrive in late April and will be sent to a 3-day onentation seminar in Olympia to help him get acquainted with the laws specific to the health department The budget and building committee vacancies were filled by members who had previously served on those committees as well as new appointees from the smaller cities Mr Strode was appointed as Chairman of the Budget Committee which will be meeting by-monthly to discuss methods to administer the new fee schedules which will be implemented to help divert costs from governmental entities 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 5, 1993 Parks & Recreation Advisory Council Meeting - April 1. 1993 Mayor DeFelice reported the meeting was scheduled to April 8, 1993. Tn-MATS Heanng - March 31. 1993 Mr. Kilbury reported that both the Policy Advisory and Technical Committees met jointly to look at the six projects presented for ISTEA funding consideration Kurt Luhrs, Administrative Assistant, made the city's presentation on the Depot project The City of Walla Walla was rated the top choice from the joint rating for their bicycle path on 9th Avenue and Old Military Road, Franklin County's bike path from Chiawana Park to Road 100 came in second, the Pasco Depot and mtermodal project was third, Benton City's sidewalk program was fourth, Waitsburg's sidewalk program was fifth, and Richland's bike path was sixth Since the Technical Committee has already reviewed this, it will be reviewed by the Advisory Committee on April 8, 1993 PUBLIC HEARINGS Processing Center Rezone (pending action on ordinance): Mr. McDonald, Community Development Director, addressed Council regarding the Planning Commission's review of the Port's request for the entire 250 acres to be zoned 1-2 Mr McDonald said that after discussion, the Planning Commission determined that they had no objection to the Council passing Ordinance No 2925 MAYOR DEFELICE DECLARED THE PUBLIC HEARING RECONVENED TO CONSIDER THE PROCESSING CENTER REZONE Mr Crutchfield noted that the public hearing had been conducted at the last regular meeting at which time Council referred the matter to the Planning Commission for their advice prior to consideration of Ordinance No. 2925, which was introduced also at the last regular meeting and tabled pending the Planning Commission's report Mr Crutchfield said that Council could simply entertain action on the ordinance as it was previously introduced MOTION Mr Strode moved to adopt Ordinance No 2925, rezoning said property from R-1 and I-1 to 1-2 Mr Jensen seconded the motion Mr. Kilbury said that as a point of order the ordinance had been tabled and needed to be brought back from the table before it could be considered and so moved Mr Jensen seconded Mayor DeFelice asked for public comments Mr Kilbury said that as a point of order, Council had to vote on the motion to return it from the table Mayor DeFelice called for the vote on the pending motion to bring the ordinance back from the table Motion carried unanimously Following three (3) calls from Mayor DeFelice for further comments from the floor, either for or against, the public hearing was declared closed. Mayor DeFelice called for the vote on Ordinance No 2925 which passed unanimously , Shoshone Street Vacation (MF #93-07-V) Mr. McDonald addressed Council and noted for the record that notice of the public hearing was published and the adjoining property owners were notified as required by law Notice was also forwarded to all utility companies that could be affected. In response Franklin County PUD #1 requested a 15 foot easement along the edge of the proposed vacated street 3 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 5, 1993 = Mr. McDonald said that if the proposed ordinance is adopted, the street would be vacated retaining the requested 15 foot easement MAYOR DEFELICE DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE SHOSHONE STREET VACATION Following three (3) calls from Mayor DeFelice for further comments from the floor, either for or against and there being none, the public hearing was declared closed. Ordinance No. 2926 AN ORDINANCE VACATING CERTAIN PORTIONS OF SHOSHONE STREET RIGHT-OF-WAY MOTION: Ordinance No 2926, was read by title only. Mr. Jensen moved to adopt Ordinance No 2926, vacating certain portions of Shoshone Street, all located in Pasco Land Company's First Addition Mr Lathim seconded the motion. Motion carned unanimously ORDINANCES/RESOLUTIONS NOT RELATED TO PUBLIC HEARINGS Ordinance No. 2927 AN ORDINANCE PROVIDING FOR THE DESIGNATION OF HANDICAPPED PARKING SPACES ON CITY STREETS, AND AMENDING CHAPTER 10 58 OF THE PASCO MUNICIPAL CODE MOTION: Ordinance No 2927, was read by title only Mr Hargrow moved to adopt Ordinance No 2927, creating a provision in the Pasco Municipal Code providing for handicapped parking on city street Mr Jensen seconded the motion Motion earned unanimously Resolution No. 2073 A RESOLUTION ACCEPTING WORK BY RAY POLAND AND SONS, INC UNDER CONTRACT FOR PROJECT NO 92-2-00 MOTION. Ordinance No 2073, was read by title only Mr Jensen moved to approve Resolution No 2073, accepting the work performed by Ray Poland and Sons, Inc, under contract #92-2-00 for the construction of a water line between Road 92 and Road 96 There being no discussion nor questions of staff, the Mayor called for vote on the resolution Motion carried unanimously UNFINISHED BUSINESS None NEW BUSINESS Bycycle Path on Dike (Rd 39 to Blue Bndge) MOTION Mr Lathim moved to approve the agreement with Franklin County pertaining to design construction and payment for a bicycle path to be located on top of the lowered dike from Road 39 to the Blue Bridge and further, to authorize the Mayor to sign the agreement Mr Jensen seconded the motion Motion earned unanimously 4 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 5, 1993 Surveying Services for 1993-1994. MOTION: Mr Lathim moved to authorize the Mayor to execute the contract with Rogers Surveying Inc. to provide surveying service for the City of Pasco Mr Strode seconded the motion Motion carried unanimously Riverview Heights Irrigation System Feasibility Study MOTION: Mr Jensen moved to table this item 1) for a full seated Council; and, 2) to ask staff to entertain the feasibility of providing a feasibility study regarding irrigation services including other areas of Pasco that would be in areas where such service was realistic, such as east Pasco areas where there is much vacant land and has relatively close proximity to irrigation services Mr Strode seconded the motion. Mayor DeFelice pointed out that the motion had to be on the table before it could be tabled MOTION Mr. Strode moved to authonze the Mayor to sign a contract with JUB Engineers to perform a feasibility study to determine the feasibility of creating an irrigation district or other method to service Northwest Pasco with irrigation water Mr Hargrow seconded the motion Mayor DeFehce then called for a vote on Mr Jensen's motion to table the item Motion earned unanimously Demolition/Clean-up of 2705 West Sylvester Street: MOTION Mr. Lathim moved to award a contract for the demolition and clean-up of 2705 West Sylvester Street to Andnst Enterprises in the amount of $5,704 78 Mr Jensen seconded the motion Mr McDonald stated that this bid was the lowest of three bids received, the high bid was over $13,000 He said that since the asbestos removal would require a certified dump site, and a well which needed to be capped would require a concrete cap, the price was reasonable. Motion earned unanimously by roll call vote Rezone Petition (East Lewis Street) MOTION Mr Lathim moved to direct the Planning Commission to recommend appropriate zoning changes, if any, for the commercially zoned property on Lewis Street between Wehe Avenue and Elm Avenue Mr Jensen seconded the motion. Mr. McDonald stated that the persons owning property at the corner of Owen Avenue and Lewis Street had approached staff regarding obtaining a building permit to rebuild the duplex built on that corner. Staff had previously posted the building to be fixed or torn down. The property is zoned commercial, but the request was for residential At the same time another property owner in Block 1 on North Wehe Avenue approached staff regarding the feasibility of building a single- family home on that site This property was also zoned commencal Although all the property in that area is zoned commercial, the property is speckled with single-family homes Staff would like Council to refer the matter to the Planning Commission for an area wide study similar to the one done for the Oregon Street Corridor, and -5--- MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 5, 1993 then bring the Planning Commission's recommendation back to Council. Staff would like this done because the requests cover several blocks of property, not one specific piece of property. The petition was filed and is now before Council Motion carried unanimously following a roll call vote I MISCELLANEOUS - INCLUDING SUGGESTIONS FROM COUNCIL Work Release Site. MOTION. Mr. Hargrow moved to withdraw the Cemetery Site from consideration as the work release site Mr Jensen seconded the motion. Mr. Kilbury said that the city is required by agreement to provide one location for this site along with the other two communities He felt that if this location were removed, then delegations would show up at future Council meetings to request removal of the other sites being considered He stated that he had a business one block from the current site for 22 years and nothing occurred there He reminded the Council to remember that the city did agree to provide a site location in Pasco Mr. Lath= said he felt this was the best site and it should not be removed from the selection process It was also a long ways from any residence Mr. Crutchfield pointed out that there are two other sites in Pasco, but the Council cannot withdraw a site it does not own The Council has no control over whether or not the private owners withdraw their sites from consideration Mr. Lathan wanted to be sure he understood that a yes vote would withdraw the site and a no vote would mean no withdrawal Motion carried with Mr Kilbury and Mr Lathim voting no TRAC Design Oversight Committee. Mr Crutchfield informed Council that a volunteer was needed to sit in on the Design Oversight Committee with Franklin County for the TRAC project The architectural firm is already working on the project and he felt that the sooner the city became involved the sooner the project would get up to speed and stay there. Mayor DeFehce requested that interested Councilmembers contact her. Sewer Project. Mr. Crutchfield asked Jim Ajax, Pubhc Works Director, to address the Council on the status of this project so that Council could give direction in accordance with the available options Mr Ajax relayed that Bovay Northwest, an engmeenng firm, is nearly done with the preliminary design study and that groundwater did not appear to be a problem if the Dike route was followed, as opposed to running down Court and Sylvester Streets The comprehensive plan initially suggested the project would cost $8 5 million, if the dike route is followed, the cost would be approximately $7 3 million Mr Ajax said that Council's last directive was to have sewer service available to the two interchanges by April of 1994 Staff undertook that project and is now in the process of finishing a location study That process involved staff and the Councilmembers meeting with the County Commissioners, and the discussions ultimately ended up before the Boundary Review Board The Boundary Review Board approved the -6 MINUTES REGULAR MEETING PASCO CITY COUNCIL city's request declaring the Riverview area as part of the city's sewer service area; that decision was then appealed to Superior Court The County then passed a resolution that said the city couldn't lay sewer lines in the county nght-of-way if the city required annexation agreements of the property owners outside the corporate limits, if they wanted to connect to the line. Mr. Ajax said that staff understands that the first phase of the project would be a pressure line fully within the city limits which would service the interchanges, not later than Apnl 1994, hopefully as early as November 1993 That line was estimated to cost $800,000 Engineering the trunk and interceptor lines serving the entire northwest annexation and nverview areas would cost somewhere between $750,000 and $1 million Mr Ajax said it makes sense to engineer the lines only if the city is going to build the lines soon Mr Ajax said that in light of the January 1993 EES report, the rates would need to be increased 50% again in 1995 to build those lines as well as upgrade the plant, which is mandatory LID's would be paid for the local lines; the trunk and interceptor cost would be approximately $2 million That equates to a 10-15% rate increase, rather than the 50% increase associated with the full project. Mr Crutchfield asked Mr Ajax if a phased approach, including a trunk serving the area east of Road 52 and an LID for that area, would it be possible to pursue state financial assistance on the trunk lines, even though it would include an LID? Mr Ajax said yes, that was still possible The drawback to laying the system without the annexation process, was that the funding would not be available With the lines being put in to phase out the septic tanks that are near the groundwater level, funding would most certainly be sought Mr Lathim asked for a time frame in respect to completion of the new plant and completion of the annexation process out to Road 52 Mr Ajax suggested that the remainder of 1993 and early 1994 be used to develop the costs for the LIDs, disseminating the information and pursue an election or petition approximately a year from now If that were to occur and the area were actually annexed, then construction of the sewer plant would probably occur by 1995 Time frame wise, although plant capacity would not have been substantially completed in 1995, contracts would have been awarded and the project would be underway The important thing is even if this all occured within the next three months, it could not be hooked up to the present plant as there is not enough plant capacity Mr. Ajax said he believes the significant points are that the city only make annexation possible by making it an option to the people, the people who are going to decide In his view, the most likely way for that to happen is if the city really has something to offer, and that is sewer service Engineenng should be done to the point where the city can commit to a pnce A person can question whether or not the final cost could double, and that whould be a valid question Good engineering helps to mitigate that, or have the city absorb costs that go over He said by connecting these houses, that would be money towards the plant and the trunk system and interceptor line can be partially funded with grant money He believes this is the broadest base for serving their needs Mr Lathim said that seemed a clear solution for the homes in that area on a long term situation, i e, being able to hook up to a line three years down the road Mr Ajax said yes, if a drainfield was new or going to last for a number of years, people could connect to the city's system when they were ready to. They would still have to pay the LID, but not connect until they needed the service Mr Lathim said he thought that was a good method of introduction so people could plan for their sewage needs APRIL 5, 19934',.. -7 -49-t$,012.WkWillY MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 5, 1993 Mr. Kilbury asked if it was contemplated that the interceptor going up Road 44 would serve the area on top of the hill and the northwest annexation area? Mr Ajax said partially, yes The first phase project is a pressure line to Road 36 as a temporary, limited line because of the size of the development The size of the line that would go down Road 44 would allow either the upsizing of the first phase line or actually laying a second phase pressure line if necessary should the city not, in an acceptable time frame, be able to go further west through Riverview Mr Strode said he was encouraged with the up-front design for the section of Riverview between Road 52 and Wernett and Highway 395 The completed design would provide the property owners with a fixed price for installation and hook-up It would be a savings in that it defers costs for failing septic systems and would improve the public health for the entire area He thinks the time table layed out would take maximum advantage for the upgrade to the sewer plant, and would encourage annexation which would increase the sewer plant efficiency, as well as remove the need for significant increases in the sewer rates in future years He expressed his strong support of the plan and encouragement for Council to do the same. Mr Lathim said that at a recent TRIDEC luncheon one of the speakers from Seattle discussed some of Seattle's planning woes Mr Lathim felt that industry was moving east to Yakima, the Tr-Cities, and Spokane He is more encouraged now about the Road 68 and Road 100 area since this area does not have to rely totally on Hanford now He felt that the growth of the state and our children staying in this area would provide good, strong businesses The work is no longer in Seattle, they will have to stay here The city needs to start providing the infrastructure to help support and encourage the young to stay and work in this area Mayor DeFehce noted that Mr. Ajax was asking for direction for either a phased-in approach, or to raise sewer rates two years from now and do the whole system all at once. She asked if anyone would object to the phased-in approach. There was no objection Mr Kilbury said he thought direction had already been given for this matter Mr Crutchfield said that some direction had been given, but staff needed to understand the direction of the Council as a whole and then sit down with the engineer and draft the appropriate contract to cover the unanticipated authorized expenditure of $250,000 for the preliminary engineering costs for the LID because that is an integral part of the overall effort Mr Kilbury said he would like to see the pressure line to Road 100 path followed, to engineer and build the trunk line out as far as Road 52 and he would insist that any cost for the interceptors and individual sewer lines be paid for either on an LID or by the resident property owners, not by the citizens of Pasco Mr Ajax clarified that the utility would initially pay for the main line along the river, and hook-up charges to customers would reimburse part of those costs On the north/south interceptor and Road 44, the oversizing of that beyond the local need would be a utility expense The city would up-front the cost of the local system design so the residents could be informed of costs they would ultimately pay by LID, including the design cost The Council noted its general concurrence Mr. Crutchfield said staff would prepare the contract amendment and bring it to Council for formal action Mr. Ajax said it would take several weeks to complete the amendment to allow Bovay to complete the prehmiary report and present that before the amendment could be worked out 8 REGULAR MEETING MINUTES PASCO CITY COUNCIL APRIL 5, :1993 Mr Crutchfield requested a bnef update on the plant upgrade project. Mr. Ajax said the facilities plan, the first phase of the work, was within 30 days of being complete. This is a federal requirement that needs to be met if the city wants to capture federal money The plan looks at a number of feasible alternatives using time value of money With the initial capital costs of operating it will determin the most cost- effective solution which will then be presented to Council and the Department of Ecology for review Excluding DOE's review time, the actual preliminary design will be done after DOE agrees with the most feasible alternative Staff is still on track towards awarding a contract as early as April of 1994. If Council decides to delay until 1995, the city could capture some grant money for what would otherwise be paid for with local dollars. That option will be presented for Council review and recommendation also East Pasco Neighborhood Association . Mayor DeFelice requested an update for on matter. Mr. Crutchfield said he had talked with Reverend Lewis in follow-up to the guest editonal that appeared in the Tn-City Herald Mr Crutchfield had suggested a forum be established in the East Pasco Neighborhood to improve communication regarding community activities and what City Hall is and isn't doing. Mr Crutchfield said that Reverent Lewis advised him that the association was already being formed Mr Crutchfield encouraged Council to offer city support to the extent the group wants that help Mr Crutchfield said he thought it would be a significant improvement to the neighborhood to establish a better communication link with the city to avoid some of the misperceptions that can occur from time to time Mr Crutchfield said it would be easy for a neighborhood to feel that more effort is being placed in one direction in the community, for example the TRAC project, the sewer project, and road improvements. He thought that the city should do what it can to avoid misperceptions and to see that the communication flows both ways Mayor DeFelice said she felt it was a good idea to support this effort She also thought support should be given for any development objectives. Mr Crutchfield said he had talked with Councilmember Hargrow about these possibilities Mr Crutchfield felt there were some distinct possibilities the city could provide help with and other areas where the communication lines needed clarification Mayor DeFelice asked if Council concurred in this effort, and Council collectively responded yes Pat Moser's Last Council Meeting Mayor DeFelice told Mr Moser that it was a delight having him cover the city beat for the Tr-City Herald She pointed out that conflict and controversy sells papers, but she felt Mr Moser had done a good job in representing Council's actions Mr Moser responded that he had enjoyed covering the Council, he found the Council interesting. He commended Mayor DeFelice for telling him when he missed a point rather than pillanng him in front of a crowd Mayor DeFelice extended good luck to Mr Moser -9 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 5, 1993 ‘. ADJOURNMENT. No further business, the meeting was adjourned at 9 05 P M I ATTEST Mary Anne Rails Deputy City Clerk PASSED and APPROVED this ri day of 1993 1993 I I -1 0- 1 0- i