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HomeMy WebLinkAbout1639 ResolutionW lls, City Clerk \\ APPROVED AS' 0FORM: RESOLUTION NO. 1639 A RESOLUTION of the City of Pasco, authorizing and directing the Mayor to sign the municipal agreement between the City of Pasco and State of Washington (for Federal Highway Administration Programming for hazard elimination improvements to 10th Avenue from Columbia to Clark Streets. WHEREAS, it is the desire of the City of Pasco to have FASP Funds to improve and bring center and lane lines markings up to standards; and WHEREAS, it is now necessary that the city enter into an agreement with the State (municipal agreement) to allow the project to be programmed for funding with the Federal Highway Administration, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO DO RESOLVE AS FOLLOWS: Section 1. That the City Council of the City of Pasco do hereby approve the proposed municipal agreement. Section 2. That the Mayor is hereby authorized and directed to sign the municipal agreement on behalf of the City of Pasco. Section 3. That a copy of the municipal agreement shall be attached hereto for reference. Section 4. This Resolution shall be in full force and effect upon its passage as required by law. PASSED by t City Council and APPROVED by the Mayor this 4, day of 1985, (1-4, ATTEST: reg RubsTello -,—City Attorney LI/ifJ A, Ar' W. a cson, Mayor CHAIRMAN C Commissioners/Mayor AGENCY By FFICIAL AGENCY City of Pasco WASHINGTON STATE DEPARTMENT OF TRANSPORTATION CITY/COUNTY AGREEMENT FEDERAL AID PROJECT NUMBER DATE August 3, 1984 AGREEMENT NUMBER The Local Agency having compiled, or hereby agreeing to comply, with the terms and conditions set forth in (1) Title 23, U S Code Highways, (2) the regulations issued pursuant thereto, (3) Office of Management and Budget Circular A-102, (4) the policies and procedures promulgated by the Washington State Department of Transportation and, (5) the Federal-aid Project Agreement entered into between the State and Federal Government, relative to the above project, the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification Federal funds which are to be obligated for the project may not exceed the amount shown herein on line p, column (3) without written authority by the State, subject to the approval of the Federal Highway Administrator All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency PROJECT DESCRIPTION 10th Avenue Lane Alignment 0.14 Mile Name Length Columbia Street to Clark Street Tt ermini Descnption of Work Widen 10th Avenue (Columbia to Clark), installation of new traffic and pedestrian signals at 10th Avenue's intersections with Lewis and Clark. a TYPE OF WORK ESTIMATE OF FUNDING (1) Estimated Total Project Funds (2) Estimated Agency Funds (3) Estimated Federal Funds P E a Agency Work b State Services c Other ! d Total Prelim Eng Cost Estirmite Right-of-Way e Agency Work " 1 State Services I g Other h Total RAW Cost Estimate Construction i Contract Engineering 1 Agency Force % k State Force { 9000 1000 10000 900 100 1000 S1Q0 800 9000 ' I Audit , m Other n Other o Total Construction Cost Estimate p TOTAL COST ESTIMATE OF THE PROJECT The Federal-aid participation rate in this project will be determined by the Federald Government The parties expect that it will be however, it is understood that the rate may vary The Local Agency agrees that this agreement is entered without relying upon any representation by the State made outside of this contract or contained herein as to what the Federal participation rate will be It further agrees that it will not condition any future actions with respect to the project covered by this agreement upon past current or future representations as to the Federal participation rate The dollar amount of Federal participation cannot exceed the amount shown in line p column (3) All costs not reimbursed by the Federal Government will be the responsibility of the Local Agency CONSTRUCTION METHOD OF FINANCING STATE AD & AWARD METHOD A Advance Payment - Agency Share of Total Construction Cost (Based on Contract Award) METHOD B Withhold From Gas Tax the Agency $ Share of Total Construction Cost (lone o cola) in the amount of $ at $ per month for months LOCAL FORCE OR LOCAL AD & AWARD METHOD C Agency Cost Incurred with Partial Reimbursement (Check Method Selected) The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the Federal funds obliged:AL it accepts and will comply t he applicable provisions set forth on the reverse hereof Adopted by official action on • 19 , Resolution/Ordinance No 143, WSDOT USE ONLY Work Order Accounting Plan Pf OQ 1 F C I CS F HW A WOAP No Auth By Date WOAP AMOUNT AUTH CODE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION By State Aid Engineer FORM 140-039 DOT REVISED 3/81 4S0 , Date Executed -- Ina 11•111PIP IWZI.EIP wrgemmul roremr,, '`• • • • „,Quirgarilrafirriffitersiirggieggr •,..--ri.,...-4:16n11rit.rijmoka•-.3*W4111Woriarlonramelfroyq, , I SCOPE OF WORK The Agency shall provide all the work labor materials and services neces- sary to perform the project which is described and set forth in detail in the Project Description” and Type of Work" When Vie State acts for and on behalf of the Agency the State shall be deemed an agent of the Agency and shall perform the services described and indicated in Type of Work" on the face of this agreement in accordance with plans and specifications as proposed by the Agency and approved by the State and Federal Highway Administration When the State acts for the Agency but not subject to the right of control by the Agency the State shall have the right to perform the work subject to the Ordinary procedures of the State and Federal Highway Administration II DELEGATION OF AUTHORITY The State is acting to fulfill the responsibilities to the Federal Government by the administration of this project The Agency agrees that the State shall have the full authority to carry out this administration The State shall review process and approve documents required for Federal-aid reimbursement in accordance with Federal requirements If the State advertises and awards the contract the State will further act for the Aoency in all matters concerning the protect as reauested be the Agency If the Local Agency advertises and awards the project the Stale shall review the work to insure conformity with the approved plans and specifi- cations III PROJECT ADMINISTRATION Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above In addition the State will furnish qualified personnel for the supervision and inspection of the work in progress On local agency advertised and awarded projects the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans specifications and Federal-aid requirements The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof All costs related to this project incurred by employees of the State in the customary manner on highway pivot's and vouchers shall be charged as costs of the project IV AVAILABILITY OF RECORDS All project records in support of all Costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with procedures prescribed by the Division of Municipal Corporations of the State Auditor s Office the U S Department of Transportation and Washington Department of Transportation The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any Federal-aid funds to the Agency Copies of said records shall be furnished to the State and 'or Federal Government upon request V COMPLIANCE WITH PROVISIONS The Agency shall not incur any Federal-aid participation costs on any classification of work on this project until authorized in writing by the State for each Classification The classifications of work for projects are I Preliminary Engineering up to and including design approval 2 Preparation of Plans Specifications and Estimates 3 Right-of-Way Acquisition 4 Protect Construction In the event that Right-of-Way acquisition for or actual construction of the road for which Preliminary Engineering is undertaken 'snot started by the closing of the fifth fiscal year following the fiscal year in w hich the agreement is executed the Agency will repay to the State the sum or sums of Federal funds paid to the Agency under the terms of this agreement The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will conform 10 at least the minimum values set by approved AASHTO design standards applicable to this class Of highways even though such additional work is financed without Federal aid participation The Agency agrees that on Federal aid highway eosstruction projects the current Federal aid regulations which apply to liquidated damages relative to the basis of Federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time VI PAYMENT AND PARTIAL REIMBURSEMENT The total cost of the project including all review and engineering costs and other expenses of the State is to be paid by the Agency and by the Federal Government Federal funding shall be in accord with the Surface Transportation Assistance Act 1978 Title 23 United States Code as amended and Office of Management and Budget Circular A-102 The State shall not be ultimately responsible for any of the costs of the project The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of Federal participation In this project 1 Preliminary Engineering Right of Way Acquisition end Aucl11 Costs. The Agency will pay for Agency incurred costs on the project Following such payments voucher' shall be submitted to the State on the format prescribed by the State in quadruplicate not more than one per month The Slate will reimburse the Agency up to the amount shown on the face of this agreement for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project Expenditures by the Local Agency for the establishment maintenance general administration supervision and other overhead shall not be eligible for Federal participation The State will pay for State incurred costs on the project Following payment the State shall bill the Federal Government for reimbursement of those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government 2 Project Construction Costs Project construction financing will be accomplished by one of the three methods as indicated on the first page of the agreement METHOD "A The Agency will place with the State within twenty (20j clays after the execution of the construction contract an advance on the amount of the Agency s share of the total construction cost based on the contract award The State will notify the Agency of the exact amount lobe deposited with the State The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor Following such payments the State will submit a billing to the Federal Government for the Federal aid participation share of the cost When the project is substantially completed and final actual costs of the project can be determined the State will present the Agency with • final billing showing the amount due the State or the amount due the Agency This baling will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency METHOD B The Agency a share of the total construction cost as shown on the lace of this agreement shall be withheld from its monthly fuel ?ix allotments The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month The extent of withholding will be confirmed by letter from the State at the time of contract award Upon receipt of progress billings from the contractor the State will submit such billings to the Federal Government for payment of as participating portion of such billings METHOD C The Agency may submit vouchers to the State in the for mist prescribed by the State in quadruplicate not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project Expenditures by the Local Agency for the establishment maintenance, general administration supervision and other overhead shall not be eligible for Federal participation The State will reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the f ice of this agreement At the time of audit the Agency will provide documentation of rill costs incurred on the project The Agency agrees that if payment of any of the State s billings relative to the project is not made to the State within 45 days alter the Agency has been billed the State shall effect reimbursement of the total sum due from monthly fuel tax allotments which the Agency is normally entitled to receive from the Motor Vehicle Fund VII AUDIT OF FEDERAL AID PROJECT The Agency if services of a Consultant are required shall be responsible for audit of the Consultant s records to determine eligible Federal aid costs on the project The report of said audit shall be in the Agency s files and made available to the State and the Federal Government An audit of the entire project shall be conducted in accordance with Office of Management and Budget Circular A-102 Attachment p If upon audit it is found that an overpayment or participation of Federal money in ineligible items of Cost has occurred the Agency shall reimburse the State upon demand for the amount of such overpayment or excess participation VIII TRAFFIC CONTROL SIGNING. MARKING. & ROADWAY MAINTENANCE The Agency will not permit any changes to be made on the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration The Agency will not install or permit to be installed any signs signals or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD The Agency will at its own expense maintain the improvement covered by this agreement IX INDEMNITY The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims demands or suits whether at law or equity brought against the Agency State or Federal Government arising from the Agency a execution performance or failure to perform any of the provisions of this agreement or of any other agreement or con tract connected with this agreement or arising by reason of the participation of the State or Federal Government in the project PROVIDED nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State No liability shall attach to the State or Federal Government except as expressly provided herein • FORkt 140-039 DOT eEviSE0 Wet o f n „ „ 1„r 7--„, -V,4,11•L eV' I ,(4 .4"04 rfe z'elyr Cl'AV,Ilt I ••••n • •1 s 1 • I n 1- X NONDISCRIMINATION PROVISION The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work or modification thereof as defined in the rules and regulations of the Secretary of Labor at 41CFR Chapter 60 which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant contract loon insurance or guarantee Of undertaken pursuant to any Federal program Involving such grant contract loan insurance or guarantee the following equal Opportunity clause "DURING THE PERFORMANCE OF THIS CONTRACT THE CONTRACTOR AGREES AS FOLLOWS " (a) The contractor will not discriminate against any employee Or applicant for employment because of rate color religion sex or national origin The Contractor will take affirmative action to ensure that applicants are employed and mat employees are treated during employment without regard to their race COlOf religion sex or national origin Such action shall include, but not be limited to the following employment upgrading demotion or transfer recruitment or recruitment advertising layoffs or termination rates of pay or other forms of compensation and selection for training including apprenticeship The contractor agrees to post in conspicuous pieces available to employees and applicants for employment notices to be provided by the Agency setting forth the provisions of this nondiscrimination clause (b) The contractor will in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race color religion 110a or national origin (c) The contractor will send to each labor union or representative of workers with which he has • Collective bargaining agreement or other contract or understanding, a notice to be provided by the Agency advising the said labor union of workers representative of the contractors commitments under this section 11-2 and shall post Copies of the notice in conspicious places available to emptOyees and applicants for employment (d) The contractor will comply with all provisions of Executive Order 11248 of September 24 1965 and of the rules regulations and relevant orders Of the Secretary of Labor le) The contractor will furnish all information and reports required by Executive Order 1124801 September 24 1965 and by the rules and regulations and orders of the Secretary of Labor or pursuant thereto and will permit access to his booki, records and accounts by the Federal Highway Administration and the St/eft:41aq of Labor for purposes of investigation to ascertain compliance with such rule), regulations and orders (f) In the event of the contractor $ noncompliance with the non- discrimination clauses of this contract of with any of such rules regulations or orders this contract may be canceled terminated or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or Federally assisted construction contracts in accordance with procedures authorized in Executive Order 11248 of September 24. 196$ and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24. 1965 or by rule regulation or order of the Secretary of Labor or as otherwise provided by law (g) The contractor will include the provisions of this section 11-2 in every subcontract or purchase order unless exempted by rules regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 1124601 September 24 1965 so that such provisions will be binding upon each subcontractor or vendor The contractor will take such action with respect to any subcontract or purchase order as the Agency WA Dept of Transportation or Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance Provided however, that in the event • contractor becomes involved in or is threatened with litigation with a subcontractor, he may request the United States to enter into such litigation to protect the interests of the United States. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when It participates in Federally assisted construction work Provided, that if the applicant so participating Is a State or local government the above equal opportunity clause is not applicable to any agency instrumentality or subdivision of such government which does not participate in work on or under the contract The Agency also agrees (1) To assist and cooperate actively with Me State in obtaining the compliance of contractor and subcontractors with the equal opportunity clause and rules regulations and rtilevant orders of the Secretary of Labor (2) To furnish the State such information as it may require for the supervision of such Compliance and that it will otherwise assist the State in the discharge of its primary responsibility for enuring compliance (3) To refrain from entering MSS any contract or contract modification eubied to Executive Order 112443 of September 24, 1965 with a contractor debarred from, of who has net demonstrated eligibility for Government contracts and Federally assisted construction contracts pursuant to the Executive Order (4) To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State. Federal Highway Administration or the Secretary of Labor pur- suant to Part II Sulteart Dot the Executive Cheer In addition the Agency agrees that if it fads or refuses to comply with these undertakings the State may take any of all of the following actions (a) Cancel, terminate or suspend this agreement in whole of in part (b) Refrain from extending any further assistance to the Agency W10011146 program with respect to which the failure Of refusal occurred until satisfactory assurance of future compliance has boon received from the Agency and (c) Refer the case to the Department of Justice for appropriate legal proceedings XI LIQUIDATED DAMAGES The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 630 Subpart C and Volume 6. Chapter 3 Section 1 of the Federal aid Highway Program Manual as Supplemented, relative to the amount of Federal participation in the protect coilt, shall be applicable in the event the contractor tails to complete the contract within the contract time Failure to include liquidated damages provision will not relieve the Agency from reduction of Federal participation in accordance with this paragraph XII TERMINATION FOR PUBLIC CONVENIENCE The Secretary Washington State Department of Transportation may terminate the Contract in whOle, or from time to time in part whenever (1) The requisite Federal funding becomes unavailable through failure Of appropriation or otherwise. (2) The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war of in the interest of national defense or an Executive Order of the Pres- ident or Governor of the State with respect to the preservation of energy resources. (3) The contractor is prevented from proceeding with the work by reason of • preliminary special or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons Or agencies other than the contractor or (4) The Secretary determines that such termination is in the best interests of the State XIII VENUE FOR CLAIMS AND/OR CAUSES OF ACTION For the convenience of the parties to this contract it is agreed that any clams and/or causes of action which the Local Agency has against the State of Washington growing out of this contract or the protect with which it is concerned shall be brought only in the Superior Court for Thurstoe County ADDITIONAL PROVISIONS Ponta mo-oSe C DOT Revisals win 5;71.--. KEITH EGGE -4—" N State Aid g eer J() 1`, SPFI , • ,A,N1 t nor LX JANI iirRIN ) Sc.(r . ar n Tf OF ‘VASHINC it ),„ DEPAR1MENT OF TRANSPORTATION 1ransporratuo turthling • ( i/ W Ishington 98504 • (20()) 753-6()5 July 12, 1984 Mr. James Ajax Director of Public Works City of Pasco P. O. Box 293 Pasco, WA 99301 Dear Mr. Ajax: 11 RT, JUL 1 G 1964 1 Hazard EliminaptfEC WO c RK.) NO. 1 Cl, of Pasco 10t Avenue Lane Alignment File 9131 1 We are pleased to advise you that the above referenced project rates high enough to be considered for funding through Section 209, Hazard Elimination Safety Program. Funding of this project will be in the following stages: STAGE 1: Funding for Preliminary Engineering upon receipt of: a. Municipal Agreement showing PRELIMINARY ENGINEERING ONLY in the amount of $10,000 ($9.000 federal share) as indicated in your project prospectus. STAGE 2: Construction funding AFTER COMPLETION OF PS&E and upon receipt of: a. Right of Way Certification, b. Municipal Agreement supplemented to reflect the entire cost of the project (within the amount indicated on the project prospectus). Funding at this time will be for Preliminary Engineering only upon receipt of data as indicated under Stage 1. Funding for Construction will be on a first-come-first-served basis as funds are available. Federal aid funding for this project will be limited to $135,000 as indicated on your project prospectus dated August 16, 1983. If you desire to pursue this project, please submit the data indicated under Stage 1 to your District State Aid Engineer by April 20, 1984. Should you have any questions, please contact your District State Aid Engineer. Sincerely, KE:cej TP/15 cc. R. Howry :5;;Z---c/ KEITH EGGEN State Aid g eer KJ (se e !nor DI I ANF fiFRFNIY ) `Necretar% T \11 OF WASHINGTON DEPARTMENT OF TRANSPORTATION Tramp ?nation akling • Oh rnpis tV,s4ungton 98504 • (2(h) 751-6005 July 12, 1984 Mr. James Ajax Director of Public Works City of Pasco P. 0. Box 293 Pasco, WA 99301 Dear Mr. Ajax: JUL 1 C 19C4 FASP Hazard EliminaMIC WORK-) NO. I City of Pasco 10th Avenue Lane Alignment File: 9131 We are pleased to advise you that the above referenced project rates high enough to be considered for funding through Section 209, Hazard Elimination Safety Program. Funding of this project will be in the following stages. STAGE 1: Funding for Preliminary Engineering upon receipt of: a. Municipal Agreement showing PRELIMINARY ENGINEERING ONLY in the amount of $10,000 ($9.000 federal share) as indicated in your project prospectus. STAGE 2. Construction funding AFTER COMPLETION OF PS&E and upon receipt of: a. Right of Way Certification, b. Municipal Agreement supplemented to reflect the entire cost of the project (within the amount indicated on the project prospectus). Funding at this time will be for Preliminary Engineering only upon receipt of data as indicated under Stage 1. Funding for Construction will be on a first-come-first-served basis as funds are available. Federal aid funding for this project will be limited to $135,000 as indicated on your project prospectus dated August 16, 1983. If you desire to pursue this project, please submit the data indicated under Stage 1 to your District State Aid Engineer by April 20, 1984. Should you have any questions, please contact your District State Aid Engineer. Sincerely, KE .cej TP/15 cc R. Howry