HomeMy WebLinkAbout1391 ResolutionPASS
day of
RESOLUTION NO
1391
A RESOLUTION ADOPTING RULES AND REGULATIONS GOVERNING THE USE OF THE
PASCO/FRANKLIN COUNTY SENIOR CITIZENS CENTER.
WHEREAS, It is in the best interests of the City of Pasco and
Franklin County to provide for public use of the Senior Citizens
Center, and
WHEREAS, Rules and Regulations should be promulgated in order
to provide that the Senior Center is maintained in the best possible
condition, NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DO RESOLVE AS FOLLOWS
Section 1 The Document attached hereto and by this reference
incorporated herein is hereby adopted as the official Rules, Regulat-
ions and Fees governing the use of The Pasco/Franklin County Senior
Citizens Center, consisting of 5 pages and marked Exhibit A
the City Council of The City of Pasco this /!j--
, 1980
Chet Bailie, Mayor
ATTEST
Eve yn Wells, City Clerk
Approved as to form
C dt0Le_it,
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61 /til",kA%
Den is 41- Defer ce, City Attorney
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RULES, REGULATIONS AND FEE SCHEDULE FOR THE
PASCO/FRANKLIN COUNTY SENIOR CITIZENS CENTER
The policy of the City of Pasco and Franklin County is to permit the
use of the Senior Center by community groups within reasonable
regulations required for the protection of the City and County
The following rules and regulations are promulgated jointly by the City
and County to govern the use of the Pasco/Franklin County Senior Center
No person, or group of persons, shall hold any meeting, or conduct group
recreation activities in any facility except by valid permit issued by
the City of Pasco and upon the terms and conditions hereinafter set forth,
provided that such permit requirements shall not apply to regularly
scheduled civic center activities
Upon application to the Senior Center Coordinator, such permit will be
issued unless (1) its issuance would obstruct and/or interfere substan-
tially with the use and enjoyment of the Senior Center by the Public,
or (2) the date and time requested has previously been allocated by a
permit already issued
1 Applications must be completed by a qualified adult member of the
organization requesting use and sent to the Senior Center Coordinator
at 1315 N 7th
2 All applications must be completed at least two (2) days in advance
of the event
3 No alcoholic beverages are allowed in the premises of the Center
4. Cancellations for use of the Center must be made twenty-four (24)
hours in advance for applications where no charges are made Can-
cellation must be made forty-eight (48) hours in advance for appli-
cations in which there is a charge
5 The permittee shall restore all facilities to the condition in which
they were found use of kitchen and utensils requires that dishes
be washed, dried, and stored after use In addition, the use of the
kitchen requires that special training be given to the applicant
prior to using the kitchen equipment Any organization using the
kitchen facility must provide for its own supplies for cleaning. It
is also responsible for the clean-up of the kitchen (counter, floor,
dishes and silverware washed, dried and put away, etc ) If the
facility is not left in said condition, the permittee will be charged
the costs incurred by the City to restore the facility Costs will
apply to both labor and materials involved
6 The equipment available for use at the Center shall be on inventory
at the facility
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7 A single application for use of the Center may be made for a series
of stated meetings of like character
8 The applicant shall be responsible for any and all damages, and loss
of property that may result from any act of omission on the part of
the permittee or its agents while on City property
9 If, in the judgment of the Senior Center Coordinator, facilities are
needed for a center related program, applications may be revoked by
the Coordinator ten (10) days before the scheduled event
10 Exceptions to these regulations may only be made by special City
Council action based on appeal Such applications to the Council
must be made at least thirty (30) days in advance of the event
11 At any time a recreational facility is used for any purpose except for
a directly sponsored Pasco Parks and Recreation Department activity,
an employee of the Department, and/or City may by required to be
present An appropriate fee for supervision of $5 00 per hour, or the
salary the supervisor of the event is currently being paid, whichever
is the larger, shall be charged against the permittee for each hour
the facility is open
12 If in the opinion of the Director of Parks and Recreation or his
duly authorized representative, a supervisor is not needed, the
charge for the supervision may be waived
13 In the event a dance is the purpose for renting of a facility, a
Police Matron or Police Officer may be required These will be paid
by the Permittee The cost of the business license, which is mandatory,
will help defray part of this expense The Chief of Police determines
how many officers will be needed
14 If, in the event an organization, principals of an organization, or
a group does not have the necessary monies for the use of any facility,
the City Manager may give special approval for payment of fees within
forty-eight (48) hours subsequent of the event
15 The intent for the usage of the Senior Citizens Center is primarily
for Senior Citizens activities as coordinated by City of Pasco
personnel The highest priority for activities will be for Senior
Citizens (50 years and older), all other groups and organizations
have a secondary priority and will be able to use the building only
when not specifically programed by Senior Citlzen activities and only
when proper supervision is satisfactorily provided pursuant to number 11
herein
16 Neither the City of Pasco nor Franklin County will be responsible for
injuries, damages, or loss of private property when the facility is
being used by individuals, groups or organizations with a valid permit
for the use of the facility
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17 No items in the Senior Center building are to be loaned, borrowed
or removed unless approved by the Senior Citizen Coordinator Any
items to be borrowed or loaned are to be signed for, itemized and a
return date set Failure to return items is a valid reason to
refuse the use of the facility for future events of the defaulting
group or organization
18 No loitering of people not connected with bona fide Senior Center
programs, or unauthorized vehicles not connected with bona fide
Senior Center programs will be permitted in the parking lot
Violators will have offending vehicles towed away at their sole
expense
19 Any individual may be refused entry or be removed from the faciltiy
by official personnel for profanity, fighting, loudness, or misuse
of equipment or any other flagrant unsociable behavior
20 The following classifications of usage shall apply for the purpose
of determining applicable fees and charges
CLASSIFICATION A Public activities that are co-sponsored by the
Parks and Recreation Department, such as flower shows, community
celebrations, art exhibits, etc There shall be no service charge
imposed provided the event is free and open to the public.
CLASSIFICATION B Recreation activities and meetings that are
organized, promoted, conducted, and sponsored by non-profit organ-
izations, such as PTA, Community Clubs, Service Clubs, or Youth Service
Agencies, such as Boy Scouts, Girl Scouts, Camp Fire Girls, CY0,,YMCA,
YWCA, etc , but which classification does not include such groups as
square dance clubs, choral groups, hobby clubs, grandmother's clubs,
etc , which operate for the primary benefit of their own membership.
B-1 If the event is free and open to the public, no rental
fee shall be charged, however, there is a minimum of $5 00
per hour charged for center supervision for each hour the
facility is open
B-2 If an admission charge is to be made, donations received
or articles or services sold, or club dues paid to meet actual
expenses of the event, or if admission is limited to certain
individuals such as members, invited guests, etc , The City/
County will impose a service charge for the use of the facility
in accordance with the rates listed in Section 21 herein
' CLASSIFICATION C Any recreation, social or service activity conducted
by any person or group of persons not included - within Classification A
or B hereinabove set forth shall come under this classification
C-1 If the event is free and open to the public, no rental
fee shall be charged There shall be a minimum of $5 00 per hour
charged for an official supervisor for each hour the facility is
open
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C-2 If an admission charge is to be made, donations received
or articles or services sold, or club dues paid to meet actual
expenses of the event, or if admission is limited to certain
individuals such as members, invited guests, etc , a rental fee
in accordance with the rates listed in #21 herein shall be im-
posed
21 The following rental fee schedule shall apply for the purpose of
utilizing space in the Pasco/Franklin County Senior Center
(N
"Multi-Purpose Room #1
#1,2
#1,2,3
Crafts Room
Educational Room
Kitchen
Senior Center
A
no fee .
CLASSIFICATIONS \
C-2 B-1 B-2 C-1
no fee . $15
$25
$35
$15
$25
$25
$75
no fee .
tt
ii
$20
$40
$60
$20
$40
$50
$150
-,
All rental fees must be paid by cash, check or money order and made
payable to the City of Pasco Payment is due at least forty-eight (48)
hours before the event unless a waiver pursuant to No 14 is given
22 In addition to the above charges, a $100 00 damage deposit at the
discretion of the Senior Center Coordinator may be charged prior to
renting or permitting use of the facility Damage and/or extra cleaning
charges will be subtracted from the damage deposit and returned to the
organization, group or individual using the facility If damage exceeds
the $100 00 damage deposit, the organization, group or individual will
be billed by the City for the additional costs of damage or cleaning
23 All applicatmons for permit use must be categorized by staff into one
of the following
A, B-1, B-2, C-1, C-2, Special City Countil Action
24 Since Regulation No 7 allows a single application for a series of
stated meetings of like character, each specific date for use must be
listed by the sponsoring group or organization
Priority for use of the facility will be based on the following criteria
1 Classification "A" has first priority, then Classification "B",
then Classification "C"
2 Priority within each classification will be made by staff on
the basis of the type of activity being proposed and based
on past record of usage
p
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A. TYPE OF ACTIVITY
1 Recreational
2 Social
3 Educational or Political
4 Other
B PAST RECORD OR USAGE
1 Degree of care of facility
2. Punctuality in opening and
closing
3 Payment of Fees on time
25 Due to limited storage space in the Center, storage space is not
available for outside groups
26 Checks for permits should be made out to the "City of Pasco" Fees are
due in the Parks and Recreation Department Office, 1125 N 4th or at
the Senior Citizens Center Office, 1315 N 7th, at least forty-eight (48)
hours in advance of the meeting date for which the facility is being
requested
26 Applications with no service charges entailed must cancel reservations
twenty-four (24) hours in advance of the scheduled use Applications
in which there is a service charge entailed, must be cancelled forty-eight
(48) hours in advance of the scheduled meeting date Cancellations
may be made by phoning the Parks and Recreation Department Office at
545-3457 or the Senior Center Coordinator at 545-3459