HomeMy WebLinkAbout1325 ResolutionChet Bailie, Mayor
AT
/
EV I, s, City Cler
RESOLUTION NO. 1325
WHEREAS, the City of Pasco and Tr-Cities Visitor & Convention
Bureau, Inc., are desirous to enter into an agreement for the purpose
of the Bureau performing services for the City by advertising,
publicizing, or otherwise distributing information in order to
attract visitors and encourage tourist expansion to and within the
City, NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City Council of the City of Pasco does hereby approve
of the agreement, a copy of which is attached hereto, marked Exhibit
"A", and incorporated herein as though fully set forth at length; and
also hereby authorizes the mayor and city clerk to execute the
agreement.
PASSED by the City Council of the City of Pasco this 3 rd day
of March , 1980.
ATT,s7 :
( ka,
Den is J. De lie, City Attorney
CITY MI NAGER
(509) n 5-3404
Scan 726-3404
P 0 BOX 293 412 WEST CLARK PASCO, WASHINGTON 99301
March 4, 1980
Ms. Bobbi Bennett
Director of Sales/Manager
Tri-Cities Visitor & Convention Bureau
Box 2241
Tr-Cities, Washington 99302.
Dear Bobbi
The City Council last night, by authorization of Resolution No. 1325, a copy
of which is enclosed, approved an agreement between the City of Pasco and
the Tri-Cities Visitor & Convention Bureau.
I am enclosing the original copy of the agreement, which please have signed
and returned to my office.
It is always nice to do business with your Association, and we wish you the
best.
Sincerely,
LFK pt ---- Leland F. Kraft
encl. City Manager
,
AGRLLMENT
THIS AGREEMENT between the City of Pasco, a municipal corporation,
hereinafter referred to as the "City", and Tr-Cities Visitor & Convention Burea, Inc.,
a non-profit corporation, hereinafter referred to as the "Buteau", WITNESSES
It is mutually agreed as follows
The Bureau agrees to perform services for the City advertising, publicizing, or
otherwise distributing information for the purpose of attracting visitors and
encouraging tourist expansion to and within the City. In providing such services,
the Bureau shall N
(1) Conduct solicitation of state, regional and other conventions, including
maintaining convention files on organizations and groups holding
convention meetings in the State of Washington and the Northwest,
determining meeting dates and contacting local representatives to invite
such organizations and groups to hold their meetings in Pasco and the Tr-
Cities, providing such local representatives with convention invitational
packets, assisting in making convention invitation presentations to such
organizations and groups, such as preparation of a slide presentation on
the Tr-Cities and Pasco, and/or furnishing brochures, lapel stickers,
banners and posters, inviting persons responsible for convention site
selection to visit the Tr-Cities and providing such persons with a
familiarization tour of visitor attractions and convention hotel facilities.
(2) Call on convention planners and executives of organizations and groups
and participate in the Washington Society of Association Executives and
like organizations, attending their conventions and participating in their
activities to encourage them to hold meetings in the Tr-Cities and Pasco,
and provide such organizations with a familiarization tour of convention
hotel facilities for the purpose of assisting in the selection of a hotel or
hotels in which to hold the convention and associated meetings.
(3) Provide convention chairmen and/or association executives with a
convention planner's handbook to assist them in planning their convention,
such handbook to contain information regarding available entertainment,
tours, speakers, etc., if requested, arrange for the Mayor of Pasco to
welcome the convention, if in Pasco, provide brochures and folders, such
as the Visitor Guide, for pre-mailings and as an item for convention
registration desks or packets received by delegates on arrival.
(4) Prepare on a semi-annual basis, and keep current witrra -monthly
newsletter, a convention digest announcing the names of organizations
which will be holding conventions in the Tr-Cities and Pasco.
(5) Honor Tri-Citians who are instrumental in bringing conventions to the Tr--
Cities and Pasco at an Annual Convention Appreciation Luncheon and
Industry Report and prepare and deliver an Annual Convention Industry
Report showing the number of conventions, delegates, etc., each year.
2
(6) Participate in the meetings of and exchange of information with the
Washington Convention Bureau Managers Association, prepare reports
following each convention held in the Tr-Cities and exchange such
reports for reports from other conventions held throughout the State.
(7) Prepare and make appropriate distribution of convention invitational
packets, including information on the Tn-Cities and Pasco and convention
facilities available therein.
(8) Determine priorities for expending funds in appropriate markets for
advertising and promotion activities to attract visitors to the Tr-Cities,
such as publication of brochures, participating in travel shows in other
market areas, and invite travel writers and travel agents to the Tn-Cities
and Pasco for familiarization tours.
(9) Participate with the State of Washington Travel Development Division, the
Pacific Northwest Travel Association, and other like agencies and
organizations in activities to bring visitors to the State, the Tn.-Cities
and Pasco.
(10) Operate a Visitor Information Center in the Tn.-Cities providing literature
and information to visitors to the Tr-Cities and Pasco, and encouraging
visitors to spend extra time in the area.
(11) Keep the City informed of all activities of the Bureau by providing to the
City, through the City Manager, copies of newsletters and convention
digests, and by providing an annual report of such activities to the City
Council.
For services herein contemplated, the City agrees to pay to the Bureau for the
year 1980 the sum of Eight Thousand Five rlundred Dollars ($8,500). Payment shall
be made in one (1) lump sum payment on the basis of a billing from the Bureau in the
named amount.
This Agreement shall be for a one-year term beginning January 1, 1980 and
expiring December 31, 1980.
IN WITNESS WHEREOF, parties hereto have caused this Agreement to be
executed this day of A k 4 , 1980.
TRI-CITIES VISITORS
& CONVENTION BUREAU
CITY OF PASCO- _
BY
BY
Mayor
ATTT — Approved as to form
,{ ( e-c_c
Evelyn Wells, City Clerk Dennis J. De Felice, City Attorney