HomeMy WebLinkAbout2017.08.14 Council Workshop PacketWorkshop Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
August 14, 2017
Page
1. CALL TO ORDER:
2. ROLL CALL:
(a) Pledge of Allegiance
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
3 - 4 (a) Award and Acceptance of SAFER Grant
5 - 12 (b) Professional Services Agreement Conceptual Design Services for Fire
Station 83 & 84
13 - 20 (c) I-182 Interchange Feasibility Study Presentation
21 - 28 (d) Possible Sale of City Real Properties
5. MISCELLANEOUS COUNCIL DISCUSSION:
6. EXECUTIVE SESSION:
7. ADJOURNMENT.
REMINDERS:
1. 11:30 a.m., Monday, August 14, Richland Red Lion – TRIDEC Membership
Luncheon featuring Senator Maria Cantwell. (COUNCILMEMBER REBECCA
FRANCIK)
2. 11:45 a.m., Monday, August 14, Pasco Red Lion – Pasco Chamber of Commerce
Membership Luncheon. (Dr. Wanda Good, Lourdes Heath Network to present
“Robotics and Bariatric Surgery Advancements”)
3. 5:30 p.m., Wednesday, August 16, Clover Island Inn – Benton, Franklin & Walla
Walla Counties Good Roads & Transportation Association Meeting.
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Workshop Meeting August 14, 2017
(COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.)
4. 11:30 a.m., Friday, August 18 – Benton-Franklin Council of Governments Board
Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER REBECCA
FRANCIK, Alt.)
This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
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AGENDA REPORT
FOR: City Council August 8, 2017
TO: Dave Zabell, City Manager Workshop Meeting: 8/14/17
FROM: Bob Gear, Fire Chief
Fire Department
SUBJECT: Award and Acceptance of SAFER Grant
I. REFERENCE(S):
2017 City Council Goals for Public Safety
Pasco Fire Department Strategic Plan
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Presentation to Council members and discussion
III. FISCAL IMPACT:
The City's share for match is estimated to be approximately $680,000 over the three year
period.
First 12-Month
Period
Second 12-
Month Period
Third 12-
Month Period
Total
Personnel Cost $ 592,380 $ 592,380 $ 592,380 $ 1,777,140
Total Federal
Share
$ 444,285 $ 444,285 $ 207,333 $ 1,095,903
Total City
Share (General
Fund)
$ 148,095 $ 148,095 $ 385,047 $ 681,237
IV. HISTORY AND FACTS BRIEF:
City Council 2016-2017 public safety goals included reducing fire and ambulance
response times and achieving a WSRB protection class 4.
V. DISCUSSION:
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The area in the City commonly referred to as Riverview has consistently had response
times that exceed the City Council adopted 90% time of 6 minutes. In addition the
Washington Survey and Rating Bureau (WSRB) and statistical data have identified the
Riverview area as needing increased fire protection services.
In order to meet City Council response time goals we have acquired a fire station in
that area using a former fire district facility and residential house combination.
However, funding provided to staff this station (8 4) was limited to a two personnel
operating a medic unit. While not optimal, this measure will greatly improve medical
response times to the Riverview area.
With City Manager’s approval the Fire Department applied for federal funding
assistance through a competitive grant to the SAFER program. The grant proposal
requested the additional personnel necessary to staff the station with four people
allowing for the operation of a fire engine and ambulance. This will significantly
improve response times to the area, reduce overlapping call percentages and provide
credit from the WSRB for a staffed fire unit, essentially taking a major step towards
meeting these major City Council goals.
The grant will provide 75% of the personnel costs in years one and year two and 35%
of the personnel costs in year three. After the third year, the full personnel costs would
be funded between the ambulance utility and the general fund or through staffing
adjustments, or a combination thereof.
While the local match match amount is significant, particularly for year 2020, the
City's investment would leverage a much greater grant amount. The SAFER grant
award, if accepted, represents a rare opportunity to greatly accelerate progress on two
major Council goals which benefit all of Pasco with faster response times and the
possibility of an improved community fire rating, and do so at less than 40 percent of
the cost of going it alone. Further, the three year program would allow the City to
explore long-term sustainability and make adjustments to assure sustainability.
Staff looks forward to a more detailed discussion with Council and direction as to the
grant.
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AGENDA REPORT
FOR: City Council August 7, 2017
TO: Dave Zabell, City Manager Workshop Meeting: 8/14/17
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: Professional Services Agreement Conceptual Design Services for Fire Station
83 & 84
I. REFERENCE(S):
Proposed Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$63,714; included in 2017 budget
IV. HISTORY AND FACTS BRIEF:
Council recently approved the Fire Department Stretegic Plan which includes goals for
the construction of a new Station 84 and the relocation of Station 83 to improve overall
emergency response times and better serve the growing community.
When the City first acquired the Road 48 Fire Station from Fire District N o. 3, as part
of the 2015 annexation, the City secured the services of TCA Architects Planning to
help evaluate the feasibility of using the acquired property for Station 84. TCA is well
qualified to continue the process of determining conceptual design a pproaches for both
stations.
While properties have not yet been secured for the anticipated future station, the
conceptual design process can proceed through most of the Phase 1 services and will
provide information that should be of value in ultimate site selection/configuration.
V. DISCUSSION:
As the budget includes the necessary funding and it will be advantageous for the City
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to commence the work at this time, staff recommends approval of the agreement.
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Professional Services Agreement
(Summary Sheet)
Project: Station 83 (Road 68) and Station 84 (Road 48) Conceptual Design Project
Consultant: TCA Architecture Planning
Address: 6211 Roosevelt Way, NE, Seattle, WA 98115
Scope of Services: Please see attached Exhibit A and B.
Term: 120 Days Completion Date:
Payments to Consultant:
☐ Hourly Rate: $
☐ Fixed Sum of: $63,714.00
☐ Other:
Insurance to be Provided:
1. Commercial General Liability:
☐ $1,000,000 each occurrence;
☐ $2,000,000 general aggregate; or
☒ $1,000,000 each occurrence; and $2,000,000 general aggregate
2. Professional Liability:
☐ $1,000,000 per claim;
☐ $1,000,000 policy aggregate limit; or
☒ $1,000,000 per claim; and $2,000,000 per policy aggregate limit
Other Information:
Signature by:
☐ Mayor
☒ City Manager
Page 7 of 28
CITY OF PASCO
Station 83 (Road 68) & Station 84 (Road 48) Conceptual Design
Exh ibit A
Approximate assumed stabon s1zes for fee calculation
Station 83
l)tation 84
Fee Breakdown by Phase
Schematic Design
Design Development
Construction Documents
Bidding
Construction Admin istration
PHASE 1 SERVICES
Task 1 Conceptual Design Station 83 & 84
l!-ltHI81T
Conceptual Design/Programming (5) meetings-see exhibit A for scope description
•assumes programming and conceptual design can be done concurrently
Civil Engineering Station 83
Civil Engineering Station 84
Conduct site visit to assess and document existing conditions
Meet and coordinate with TCA, City of Pasco, utilities regarding site development
Research site zoning and utility availability for location
Develop civil engineering narrative
Develop conceptual/preliminary storm drainage design for unit cost estimation
Prepare conceptual site layout plans and submit for review and comment
Revise and finalize conceptual site layout plans based on City of Pasco feedback
Conceptual Design Estimate Station 83
Conceptual Design Estimate Station 84
Divisions 1-14, 31 -33
Divisions 21-23, 26-2 8
Consultant Mark-up 15 %-Management & Handling Fee
Reimbursable Expense Allowance
Total Phase 1
PHASE 2-BASE DESIGN SERVICES
Schematic Design
Station 84-see exhibit A for scope description
Station 84-see exhibit A for scope description
Civil Engineering Station 83
C ivil Engineering Station 84
Meet and coordinate with TCA, City of Pasco, utilities regarding schematic design
%
18
20
31
2
29
Develop schematic site grading and storm drainage designs per Storm water Manual and City requirements
Develop schematic civil site plan based on Phase 1 and City feedback
Prepare SEPA checklist for submittal to the City Planning Department
Prepare CUP Application
Schematic Design Estimate Station 83
Schematic Design Estimate Station 84
Divisions 1-14, 31 -33
Divisions 21-23, 26-28
Consultant Mark-up 15%-Management & Handling Fee
Reimbursable Expense Allowance
Total Phase 2
Consultants by City
Survey
Geotechnical Engineering
Phase 1 Environmental Survey
Ground Penetrating Radar
General Assumptions
Assumes a design I bid I build process
Assumes a single bid phase
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
7-9,000 SF
11 -13,000 SF
N/A
N/A
N/A
N/A
Fee
34,500
3,400
3,400
7,125
8,000
3,289
4 ,000
63,714
Fee
38,880
58,320
3,700
3,700
8,000
9,000
3,660
5,000
130,260
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CITY OF PASCO
Station 83 (Road 68) & Station 84 (Road 48) Conceptual Design
Exhibit B arc h i t ectur e • pla n n i ng
PHASE 1
TASK 1 Conceptual Design
Services in this phase include:
Services to develop a detailed facility program, obtain and analyze site information, develop conceptual site and floor
plan diagrams, prepare a cost estimate and project budget.
• Provide project administration (project management, meeting coordination, consultant coordination,
client correspondence, meeting minutes).
• Program questionnaire development and distribution.
• Administer a project kick-off meeting to id entify and review project goals, schedule, and potential risks.
Programming questionnaire review.
• Refine project schedule, inclusion plan and risk framework from project kick-off meeting.
• Work with the City to coordinate on-site investigations. (see below for responsibility)
• Programming meeting-space needs and diagram review, space criteria, space adjacency discusions.
• Update program diagrams and adjacencies.
• Final programming meeting.
• Research project zoning ordinances and building code.
• Develop civil engineering narrative.
• Verify preliminary code information with City.
• Develop site relationship diagrams and massing studies.
• Develop conceptual civil engineering concept.
• Presentation to stakeholders.
• Refinement of site design concept, conceptual plan and massing studies.
• Work with cost estimator to develop ROM construction costs and project budget.
• Update project schedu le based on conceptual design findings.
• Present conceptual design documents and cost estimate to the City for review and comment.
• Finalize conceptual design documents and cost estimate.
Deliverables TCA City
Survey X
Geotechnical report City X
Phase 1 Environmental Survey X
Ground Penetrating Radar Survey X
Abatement Survey NA
Risk Analys is Tracking Fram ework X
Facility Program X
Zoning & Code Complia nce Review w/ City X
Project Schedule X
Conceptua l Design X
Project Budget X
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PHASE 2
TASK 1 Schematic Design -13% of Basic Service Fee
Services in this phase include:
Services to prepare drawings and documents further developing the conceptual design, scale and relationship of project
for approval by the City.
• Provide project administration (project management, meetings, consultant coordination, client
• Work with the City to coordinate additional on-site investigations, studies, reports, and/or update as
nece ssary.
• From the conceptual plan develop schematic design drawings in corporating comments into developed
floor plans, elevations, site plan, and electronic massing model. Submit design drawings to City for
review and comment.
• Develop furnishings and equipment list for incorporation into construction documents as Owner or
Contractor supplied .
• Adjust sc hematic desi gn as required to meet City needs.
• Refine outline specifications desc ribing general types of construction materials, HVAC systems and
electrical requirements.
• Review and develop documents as required for a conditional use/variance submittal (if required)
• Further research of zoning ordinances and building code for project conformance.
• Obtain preliminary code review of project from the City.
• Work with cost estimator to develop updated construction costs.
• Pre se nt drawings to neighborhood (if required).
• Present 30 % design documents, including specifi cat ions and cost estimates to the City for review and
comment.
• Update project schedul e.
• Obtain approval from the City to proceed to the next task.
TASK 2 Design Development-20% of Basic Service Fee (Future)
Services in this phase include :
Services to prepare drawings, specifications and other documents to fix and describe the size and character of the entire
project, including site and building systems, materials and elements.
• Provide project administration (project management, meetings, consultant coordination, client
correspondence).
• Work with Civil Engineer, GeoTech, Traffic Engineer (if required), Surveyor, and Landscap e Architect to
prepare the Conditional Use Permit/Variance and site plan submission.
• Design development of site improvements and building as necessary to define the functional layout
and meet the City design goa ls.
• Develop 24 x 36 design drawings including plans, elevations, sections, wall sections, interior elevations,
si te plan, site utilities, grading plan, drainage plan, paving plan and landscape plans in conjunction with
the other disciplines.
• Update specifications and expand detail.
• Work with the City to review Owner Contractor Agreement and General Conditions of the Contract.
• Work with estimator to develop an updated construction co st and project estimate. Estimate to include
but not be limited to construction costs, professional fees, f urnishings, permit, special inspections, and
escalation .
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•
•
•
•
Submit 60% documents to the City for review and comment .
Obtain approval from the City to proceed to next task .
Update project sc hedule .
Digital copy of final task deliverable shall be provided .
TASK 3 Construction Documents-36% of Basic Service Fee (Future)
Services in this phase include:
Services to prepare drawings, specifications and other documents setting forth in detail the requirements for permit
ap prova l, bidding and construction of the project.
• Provide project administration (project management, meetings, cons ultant coordination, client
correspondence).
• Finalize construction documents.
• Finalize technica l specifications.
• Submit 95% documents to the City for review and comment.
• Coordinate construction documents and specifications with project team.
• Coordinate project team as necessary to obtain permit approvals.
• Work with estima tor to update proj ect estimate to bidding level accuracy.
• Project budget update.
• Preparation of Project Manual.
• Submit construction documents for permit.
• Respond as necessary to plan check comments.
• Upd ate project schedule.
• Digital copy of fina l task deliverable shall be provided.
TASK 4 Bidding and Negotiation-2% of Basic Service Fee (Future)
Services in this phase include:
Services to assist the City in issui ng bid documents.
• Work with City coordinating the advertise ment for bid s.
• Coordinate reproduction and delivery of bid documents for bidding with print shop.
• Attend pre-b id confer ence (as required).
• Respond to and clarify bidder questi on s by addendum.
• Eva lu ate bids and recommend lowest responsible bidder to the City.
TASK 5 Construction Administration & Closeout-29% of Basic Service Fee (Future)
Services in this phase include:
Services to administer the construction contract as se t forth in the genera l cond itions of the contract for construction.
• Participate in pre-con struction meeting.
• Attendance at bi-monthly site meetings during construction for the purpose of coordination and
observing gener al conformance to the design intent.
• Proces s Supp lementary Instructions, Proposal Reque sts, Change Orders, Change Directives and
coordinate issue resolution during the construction phase.
• Respond to contractor questions during construction (Request for Information-RFis).
• Coordinate consu ltants to add ress questions during construction.
• Review submittals and shop drawings.
• Rev iew and process monthly certificates for payment in co njun ctio n with the City.
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• Provide pre-final in spection and punchlist.
• Facilitation of Operation and Maintenance Manuals, warranties and guarantees.
• Issue a Certificate of Substantial Completion.
• Provide Final Inspection (Base contract includes two reviews).
• Time of constru ction administration assumes from Notice to Proceed to 60 days past substantia l
completion. Work beyond this time period shall be billed as an additional service .
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AGENDA REPORT
FOR: City Council August 7, 2017
TO: Dave Zabell, City Manager
Rick Terway, Interim Public Works Director
Workshop Meeting: 8/14/17
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: I-182 Interchange Feasibility Study Presentation
I. REFERENCE(S):
PowerPoint Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
N/A - Presentation Only
IV. HISTORY AND FACTS BRIEF:
The City's centric location has made it home to several regional facilities, including the
Tri-Cities Regional Airport, the Columbia Basin College, the Trade, Recreation and
Agricultural Center (TRAC), and the GESA Stadium. Pasco has experienced
recession-defying growth over the past 16 years, more than doubling its population
from 32,066 in 2000 to an estimated 70,560 as of April 2016. This growth has resulted
in high levels of congestion throughout the City, particularly along Interstate 182 (I -
182) and the local corridors that provide access to regional facilities. Current planning
efforts estimate additional population growth between 75 and 80 percent over the next
25 years. Existing population levels, as well as expected growth, are driving the need
to identify ways to redistribute regional traffic within the local transportation networks.
Prior to considering improvements to the interstate system (I -182), WSDOT and
FHWA required that the city conduct a feasibility study that demonstrates that
improvements to the local transportation network alone will not meet the needs.
Following a consultant selection process, Council awarded the Professional Services
Agreement (PSA) to BergerABAM Inc. at the August 4, 2014 Regular Meeting.
BergerABAM completed the feasibility study in January and staff, as well as WSDOT
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and FHWA have reviewed the findings, conclusions and recommendations.
V. DISCUSSION:
In addition to the No-Build alternative, the feasibility study identified and evaluated a
total of 13 build alternatives all geared at improving mobility and decreasing
congestion. Employing a two -tiered screening process and traffic modeling results for
each of the alternatives, the Technical Advisory Committee (TAC) determined that all
of the local improvement alternatives were fatally flawed due to their inability to
provide the desired congestion relief through the regional and local transportation
networks. Alternatives that proposed access modifications to the existing regional
network were the only options that successfully passed the Level 1 screening
evaluation.
Screening process and results were presented to key representatives from FHWA and
WSDOT on July 25, 2016. This group agreed with the findings of the TAC’s
evaluation that local alternatives alone are not able to meet current and projected traffic
congestion within the central area of the City of Pasco. Given these findings, and
following the project process that the City prepared at the inception of the project
through coordination efforts with FHWA and WSDOT, the feasibility report
recommends that the project moves forward to complete additional study through the
development of an Interchange Justification Report (IJR). This may ultimately result in
the addition of an interchange, within the Pasco corridor, that will help distribute local
transportation and alleviate congestion.
Jilma Jiménez, a Vice President of BergerABAM, will share the major findings of the
study as part of the presentation to Council.
Staff recommends moving forward with the development of the IJR.
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Feasibility Traffic Study for Interchanges
City Council Workshop
14 August 2017 Page 15 of 28
Project Background Page 16 of 28
Project Process
Page 17 of 28
Summary Report Page 18 of 28
Next Steps
•Finalized coordination with WSDOT & FHWA on report approval
•Begin IJR with new BFCOG Model Page 19 of 28
Questions? Page 20 of 28
AGENDA REPORT
FOR: City Council August 10, 2017
TO: Dave Zabell, City Manager Workshop Meeting: 8/14/17
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: Possible Sale of City Real Properties
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion; provide direction to staff
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
The City has ownership of a number of real properties, which are not needed for public
purposes, and which could be leased or sold. As individuals inquire about the possible
purchase of such properties, it is helpful for staff to understand the parameters within
which it may operate, in responding to such inquiries. There are currently five
properties for which staff has received inquires, and which have been discussed with
Council over the last several months.
While the sale of real estate can involve some discussion in executive session
(specifically the value associated with the factors that influence the sale price) the
discussion leading up to and following the setting of an acceptable sale price must be
conducted in open public meetings. These discussions include:
1. Whether Council is interested in sale or lease of a property; and
2. Whether the property should be sold by private -negotiated or public sale.
In the case of a negotiated sale, the Council should prepare a Resolution declaring the
property surplus and setting the price for the sale of the property, including Council's
reasons for the negotiated sale selection.
There are a number of factors which can influence the price of the property, including:
1. Possible future City need/use;
2. The appraisal price;
3. Property or sales tax generation by the purchaser;
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4. The services to be provided by the purchaser;
5. The compatibility of the proposed purchaser's plan with the existing
neighborhood or master plan; and
6. The availability of essential governmental services.
Council should discuss the above factors in open public session; however, the value
associated with each factor discussed relative to the setting of the sale or lease price
may be discussed in executive session.
The five (5) parcels that have been identified for possible sale are listed below:
1. 2.11 acre Industrial parcel on Commercial Avenue and Highway 12 (see
attachment #1). This property was offered for sale or lease by a request for
proposals. The minimum purchase price was listed at $185 ,000 and the
minimum monthly lease amount set at $1,000. No proposals were received by
the City at the July 14 submittal deadline.
o Recommendation: staff recommends this parcel be posted on site for
sale with the same price guideline as above.
2. 3.78 acre Commercial/Residential parcel on East Lewis Street (see attachment
#2). This property was offered for sale by a request for proposals. The
minimum price was listed at $335,000. No proposals were received by the City
at the July 28 submittal deadline.
o Recommendation: staff recommends the parcel be posed on site for
sale with the same minimum price guidelines as above.
3. 18 acres of Industrial zoned property on A Street, east of Oregon Avenue (see
attachment #3). The City has received an unsolicited offer to purchase this
property. The property is currently in mid -process for demolition of a nuisance
structure, a former meat-packing plant. The unsolicited offer contains a
provision for demolition of that structure. City costs for the purchase of the
property, several years ago, through the payment of tax liens, forgiveness of
penalties for code violations, forgiveness of costs incurred for actual abatement
costs and for the purchase of one of the parcels at a Sheriff's sale total
approximately $150,000.
o Recommendation: staff recommends discussion in executive session to
determine the minimum acceptable price for sale of the property.
4. Residential lot (12,000+/- square feet) at the northwest corner of "A" Street and
1st Avenue (see attachment #4). The City purchased this property, in order to
make intersection improvements, for $28,456 in 2013. The improvements have
been made and the City no longer needs the remaining parcel.
o Recommendation: staff recommends this parcel be posted on site for
sale or listed with a real estate agent after an appraisal or opinion of
value is secured.
5. Residential lot (60,500 square feet or 1.4 acres) located between Road 52 and
Road 56 on Dradie Street (see attachment #5). The City obtained title to this
property, which was a well site, at the time that it purchased the West Pasco
Water System. As the well is no longer viable, the City Water Utility has no
need for the property. The property has been appraised at $100,000 if sold as
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one parcel. The property could be subdivided into two lots, each with an
appraised value of $80,000. Staff is in the process of de-commissioning the
well to make the parcel more readily useable for another purpose. It is
estimated that it will cost about $3,000 to subdivide the property.
o Recommendation: staff recommends that the parcel be subdivided and
posted on site for sale or listed with a real estate agent at the appraised
value. As the parcel was acquired through the Utility Fund, a public
hearing must be held prior to disposal of the property.
V. DISCUSSION:
Council may wish to discuss the factors which may affect the value of each parcel
during the workshop meeting. Discussion regarding how factors relate to price may be
held in executive session.
Page 23 of 28
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