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Home My WebLink About3046 OrdinanceORDINANCE NO. 30 146 AN ORDINANCE concerning vacation accrual by City employees, and amending Sections 242 180, 2 42 210 and 242 240 of the Pasco Municipal Code WHEREAS, the City Council has determined that it is appropriate and fair to increase the annual rate of vacation accrual for City employees to a level that more fairly compares to like employees employed by other public employers, now, therefore, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: §1. Section 242 180 of the Pasco Municipal Code is hereby amended with new language underlined and deleted language shown by interdelmeation, to read as follows 242 180 VACATION CREDIT All employees except employees covered by collective bargaining agreements, department heads, supervisors, division heads, and the city manager, shall receive vacation credit subsequent to permanent appointment at the rate of one work day for each month of continuous service starting from the date of their probationary employment After entering their sixth year of continuous service each employee shall earn vacation credit at the rate of one and one-fourth work days per month After entering their tenth year of continuous service each employee shall earn vacation credit at the rate of one and one fourth one-half work days per month After entering their fifteenth year of continuous service, each employee shall earn vacation credit at the rate of one and one-half one and seven-tenths work days per month Each employee after entering their tenth year of continuous service may convert up to five (5) days accrued vacation to cash in December of each year, provided the employee has maintained satisfactory work performance as shown on their last performance evaluation and has used at least ten vacation days during the calendar year in which the cash-out is taken §2. Section 2 42 210 of the Pasco Municipal Code is hereby amended with new language underlined and deleted language shown by interdelmeation, to read as follows % Ordinance No.3 0 4G Page 1 of 3 2 42 210 ACCUMULATION OF VACATION Normally, employees will be required to take annual vacation No accrued vacation will be allowed in excess of two full one and one half years earned vacation or vacation/holiday time Time not taken which causes accrual beyond two full one and one half years will be lost to the employee Normally, employees will not take more than one and one-half years accumulation in any one year, however, the city manager may authorize longer leave in special cases §3. Section 2 42 240 of the Pasco Municipal Code is hereby amended with new language underlined and deleted language shown by interdehneation, to read as follows 2 42 240 CITY MANAGER, DEPARTMENT HEADS AND SUPERVISORS DIVISION HEADS VACATION - ACCUMULATION Effective January 1, 1986 (a) The city manager and department heads shall accumulate vacation leave at the maximum allowable rate of one and one half rate of two work days per month (b) Supervisors Division Heads shall accumulate vacation leave at the rate of one and one quarter three-quarter days per month unless entitled to one and one half days per month under Section 2 42 180 The word "supervisors" as used herein means employees occupying supervisory positions and who are not members of a collective bargaining unit having an agreement with the City (c) The City Manager, department heads and -supervisors division heads in their discretion may convert up to five (5) days accrued vacation to cash in December of each year, provided any such employee requesting conversion has maintained satisfactory work performance and has taken at least ten (10) days vacation leave during the calendar year §4. This Ordinance shall take effect on January 1, 1995 Ordinance No. 3 0 aGPage 2 of 3 Catherine D Seaman Deputy City Clerk Appr ed As To Fo A Rubstello Attorney q. Passed by the City Council of the City of Pasco, at a regular meeting this \th day of September, 1994 City of Pasco: Mayor Attest: Ordinance No. 3 01-K Page 3 of 3 < TRANSACTION REPORT > 09-07-1994(WED) 09 29 C -1- 1=2 A NJ S Ni I --1- 3 NO DATE TIME DESTINATION STATION PG DURATION MODE RESULT 4545 9-07 09 23 15095821453 17 0 0 06 20 NORM E OK 17 0°06 20 wva Ja z,: P 0 BOX 2608 PASCO WASHINGTON 99302 2608 PHONE (509) 582 1500 LECA1 ADMEOV000 INVOICE SOLD TO PASCO, CITY OF LEGALS P.O. BOX 233 ASCO WA 397.01 DATE 09/11/34 LEGAL NO #1 (DU: ACCOUNT NO 50550 DESCRIPTION 162 ORDINANCE NO 7046 A. TIMES 001 INCHES 12 .60 70717:11 NOTICE This is an invoice for legal advertising space Please pay from this invoice as no statement will be rendered Please detach at perforation and return with payment AFF11DAY87 OF PUDESCAY1100 COUNTY OF BENTON SS STATE OF WASHINGTON CARLA ALFORD , being duly sworn, deposes and says, I am the Legal Clerk of the Tri-City Herald, a daily newspaper That said newspaper is a legal newspaper and has been approved as a legal newspaper by order of the superior court in the county in which it is published and it is now and has been for more than six months prior to the date of the publication hereinafter referred to, published countinually as a daily newspa- per in Benton County, Washington That the attached is a true copy of a 1 tz,P7, nRn T NAK1r.F NO —Ci4f:. A . as it was printed in the regular and entire issue of the Tr-City Herald itself and not in a supplement thereof, 1 time(s), commencing on ocs/ I I /c1/.4 , and ending on 1 / , and that said newspaper was regulary distributed to its subscribers during all of this period SUBSCRIBED AND SWORN BEFORE ME THIS DAY OF n-C--e—Pt , Notary ublic in and for the State of Wash- ington, residing at F ARflO WA COMMISSION EXPIRES -7 — ORDINANCE NO 3046 AN ORDNANCE concern- ing vacation accrual by City employees and amending Sections 2 42 180 2 42 210 and 2 42 240 of the Pasco Municipal Code WHEREAS the City Coun- cil has determined that it is appropriate and fair to in- crease the annual rate of vacation accrual for City employees to a level that more fairly compares to like employees employed by other public employers now therefore THE CITY COUNCIL OF THE CITY OF PASCO WASHINGTON DO OR- DAIN AS FOLLOWS §1 Section 2 42 180 of the Pasco Municipal Code is hereby amended with new language underlined and deleted language shown by interdelineation to read as follows 2 42 180 VACATION CREDIT All employees ex- cept employees covered by collective bargaining agreements department heads division heads and the city manager shall re- ceive vacation credit sub- sequent to permanent ap- pointment at the rate of one work day for each month of continuous service starting from the date of their pro- bationary employment After entering their sixth year of continuous service each employee shall earn vacation credit at the rate of one and one-fourth work days per month After en- tering their tenth year of continuous service each employee shall earn vaca- tion credit at the rate of one and one-half work days per month After enterin9 their fifteenth year of continuous service each employee shall earn vacation credit at the rate of one and one- half one and seven-tenths work days per month Each employee after entering their tenth year of continu- ous service may convert up to five (5) days accrued vacation to cash in De- cember of each year pro- vided the employee has maintained satisfactory work performance as shown on their last per- formance evaluation and has used at least ten vaca- tion days during the calen- dar year in which the cash- out is taken §2 Section 2 42 210 of the Pasco Municipal Code is hereby amended with new language underlined and deleted language shown by interdelineation to read as follows 2 42 210 ACCUMULATION OF VACATION Normally employees will be required to take annual vacation No accrued vacation will be al- lowed in excess of one and one half years earned va- cation or vacation/holiday time Time not taken which causes accrual beyond one and one half years will be lost to the employee Nor- mally employees will not take more than one and one-half years accumula- tion in any one year how- ever the city manager may authorize longer leave in special cases §3 Section 2 42 240 of the Pasco Municipal Code is hereby amended with new language underlined and deleted language shown by interdelineation to read as follows 2 42 240 CITY MANAGER DEPARTMENT HEADS AND DIVISION HEADS VACATION ACCUMULA- TION (a) The city manager and department heads shall ac- cumulate vacation leave at the rate of two work days per month (b) Division Heads shall ac- cumulate vacation leave at the rate of one and three- quarter days per month (c) The City Manager de- partment heads and divi- sion heads in their discre- tion may convert up to five (5) days accrued vacation to cash in December of each year provided any such employee requesting conversion has maintained satisfactory work perform- ance and has taken at least ten (10) days vacation leave during the calendar year §4 This Ordinance shall take effect on January 1 1995 Passed by the City Council of the City of Pasco at a regular meeting this 6th day of September 1994 City of Pasco -s- Joyce DeFelice Mayor Attest -s- Catherine D Seaman Deputy City Clerk Approved As To ..orm -s Greg A\ Rubstello City Attorney #1623 - 9/11/94 WNW.. 1111111 111 p p FINANCE DEPARTMENT (509) 545-3401 / Scan 726-3401 / Fax (509) 545-3403 P 0 BOX 293, 412 WEST CLARK, PASCO, WASHINGTON 99301 September 7, 1994 Tn-City Herald P0 Box 2608 Pasco, Wa 99302 Dear Kathy Please publish the attached Ordinance(s) No 3046 on the following date September 11, 1994 Please send two (2) Affidavits of Publication for each Thank you, 4)--.04140tAi Cathenne D Seaman Deputy City Clerk 545-3402 cds * No attachments or maps included AGENDA REPORT NO. 59 TO City Council August 30, 1994 FROM Gary Crutchfield, City Manager W/Shop Mtg 8/22/94 Reg Mtg 9/06/94 SUBJECT Vacation Accrual for Non-Represented Employees REFERENCE(S) 1 Proposed Ordinance 2 Memorandum from Webster Jackson, Personnel Officer, dated 8/5/94 IL ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS 8/22: DISCUSSION 9/06: MOTION: I move to adopt Ordinance No concerning vacation accrual by non-represented city employees III HISTORY AND FACTS BRIEF A) The provision of vacation benefit to employee groups throughout the City organization have been relatively fixed for about 20 years The most recent contract agreement with the Operating Engineers Union resulted in the recognition that Pasco's vacation accrual rate lagged most other cities of similar size and circumstance, new contract increased the rate of accrual (employees will earn more days of vacation per year sooner than they would have under the old schedule) B) In addition to the change in the accrual rate, an offsetting provision included in both agreements of both agreements reduces the maximum accrual to the equivalent of what an individual would earn in 1 1/2 years time, the prior maximum was fixed at two years accrual The intent of this provision is to assure that additional vacation time is being used and not simply built up for cash out purposes C) The change for the Operating Engineers was also included in the non- uniform police contract (police clerks) Both contract changes are effective January 1, 1995 D) The non-represented employees group includes both management and non-management segments The management segment has historically been provided a differential increment of accrual higher than the other non-represented group as well as the bargaining units, in view of their "exempt" status with regard to overtime (both division and department heads are responsible to attend meetings and perform other management responsibilities beyond the normal 40 hour work week) IV DISCUSSION A) The Personnel Officer has outlined a recommended revision to the vacation accrual provided to the non-represented employee group For the non-management segment, it mirrors the provision established in the two collective bargain agreements approved earlier this year, reflecting an increased rate of accrual and a reduction in the maximum accrual to 1 5 years The recommendation of 21 days per year for division heads and 24 days per year for department heads maintains the incremental distinction which has been characteristic of the Pasco system for many years, but will increase the benefit to a level between that already established in Kennewick and Richland for their management employees B) In addition to the increased annual accrual, both segments of non- represented employees would be restricted to 1 5 years worth of accrual The result will keep the cash out exposure within the limits established under the old system and assure the additional vacation time is used C) Staff recommends approval of the proposed vacation benefit changes for the non-represented employee group. (CO MEMORANDUM TO Gary Crutchfield, C Manager From Webster Jackson Officer Date August 5, 1994 Subject Vacation Accrual_FIE. City__M_an_agerlDBpt____He_acLs/DivisLo_n___. El_e_ads/Nr_epre,s.en ted Employees Based upon the amount of vacation accrual approval in the 1994-1996 Collective Bargaining Agreement with Local 280, 1U0E, I am recommending an amendment to the PMC of what I feel is equitable for the non-represented employee workforce for your consideration, shown in terms of years of service Present AC_CLUal t.yi 5 - y r s_ - y_r_s_ 1 5 - y_r_s_ City Manager/Dept Heads 1 8 1 8 1 8 1 8 1 8 Division Heads 1 5 1 5 1 5 1 8 1 8 Non-represented 1 2 1 2 1 5 1 8 1 8 Proposed Accrual City Manager/Dept Heads 24 24 24 24 24 Division Heads 2 1 2 1 2 1 2 1 2 1 Non-represented 1 2 1 5 1 8 20 20 1-5 y_r,s 6-9 yrs :10-14 yrs 15,...ta __y_r_s_ 20±y_rs KENNEWICK 1 2 1 5 1 8 2 1 24 RICHLAND 18 18 21 24 27* PASCO 12 12 15 18 18 *Managers/Division Managers receive 32 hours added on to regular accrual at the end of the year Also, the current maximum accumulation of vacation time is two full years worth Therefore, along with the above proposal, I am recommending that the maximum accumulation of vacation time be reduced to one and one-half years worth Please call me if you have any questions concerning this proposal