HomeMy WebLinkAbout2355 OrdinanceORDINANCE NO. 2355
AN ORDINANCE of the City of Pasco, Washington, amending
the Pasco Municipal Code by adding a new
Chapter 2.56 thereto, establishing proce-
dures for contracting for architectural
and engineering services.
WHEREAS, the Washington State Legislature has recently enacted
legislation establishing a state policy regarding negotiation by pub-
lic agencies, including cities, for contracts for architectural and
engineering services, and
WHEREAS, the City Council has determined that there is a need
to formalize procedures for entering into contracts for architectural
and engineering services which will insure selection of qualified
providers of such services at fair and reasonable prices, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section One. A new Chapter 5.86 is hereby added to the Pasco
Municipal Code to be entitled "Selection of Architectural and Engi-
neering Consultants" to read as follows:
2.56.010 - Notice of City's Requirements for
Professional Services. Periodically, but not
less often than once every two years, the
Director of Public Works, the Director of
Parks and Recreation, and the Director of
Community Development, shall give notice of
the city's projected requirements for archi-
tectural and engineering services to the City
Manager who shall convey said notice to the
public and to the architectural and engineer-
ing professional communities throughout
Washington State. Such notice shall encour-
age firms engaged in the practice of engineer-
ing and architecture to submit annually a
statement of qualifications and performance
data for consideration in selection of con-
sultants to provide services to the city.
2.86.020 - Projects over $10,000.00 - Solici-
tation of Written Proposals In the case of
each project to be undertaken by the city
which will require architectural or engineer-
ing services which are likely to cost in excess
of $10,000.00, the Director of Public Works,
the Director of Parks and Recreation, or the
Director of Community Development as the case
may be, after receiving the approval of the
City Manager, shall solicit written proposals
from a minimum of five firms, which, based
upon the statements of qualifications on file
with the city and other available information,
appear to be the most qualified firms to pro-
vide the particular services required. Each
written proposal shall include the following:
(a) Evidence of the firm's current ability
to provide the required services,
(b) A proposed scope of work to be provided;
(c) The proposed total cost of providing the
services on a fixed fee basis not on an
hourly and/or overhead multiplier basis;
(d) A current statement of references and any
other information that will be helpful in
evaluating the applicants' qualifications
for the proposed project.
2.86.030 - Director's Recommendation to City
Council. After receiving and reviewing the
written proposals, the Department Head shall
submit his recommendations to the City Manager
as to the most qualified provider of the re-
quired services and as to a fair and reason-
able price for said services If found satis-
factory, the City Manager shall make a recom-
mendation to the council, accompanied by a
copy of each of the written proposals received.
2.86.040 - City Council Consideration. The
City Council shall consider the recommendation
of the City Manager and the Department Head and
the written proposals and shall make a deter-
mination of the most qualified provider of the
needed services and shall determine the fair
and reasonable price of said services and may
authorize the City Manager and/or Department
Head to enter into negotiations with the most
qualified provider in the effort to secure an
offer for provision of the services at a price
not exceeding the price determined to be fair
and reasonable. The Council shall also rank
the prospective providers other than the one
determined to be most qualified in order of
their qualifications or may authorize the City
Manager and/or the Department Head to deter-
mine such ranking.
2.86.050 - Negotiation of Contract for Services -
Final Award. Upon receiving authorization to
enter into negotiations, the City Manager and/or
Department Head shall attempt to secure an offer
five (5) days after passage and publication.,
yn 0. Wells, City Clerk
APP OVED AS TO FORM:
from the provider of services determined to be
most qualified at a Price not exceeding the price
determined to be fair and reasonable If such
an offer cannot be secured, the City Manager
and/or the Department Head may enter into nego-
tiations with the next most qualified provider
of services and shall continue in this manner
until an acceptable offer has been secured.
Once an acceptable offer has been obtained, the
Department Head through the City Manager shall
forward his recommendations regarding the offer
to the City Council who may authorize final
award of the contract.
2.86.060 - Contracts for Architectural and
Engineering Services - Under $10,000.00. In
the case of city projects requiring architec-
tural and/or engineering services which are
anticipated to cost less than $10,000.00, the
Department Head shall solicit proposals from
qualified providers of such services and shall
determine the most qualified applicant and a
fair and reasonable price and shall attempt to
negotiate a contract in accordance with said
determination and shall submit the contract to
the City Council for final approval after re-
ceiving the approval of the City Manager.
Section Two. The procedure set forth above in Sections .020
through .060 of the new Chapter 5.86 to the Pasco Municipal Code
shall not be required in the event of any one of the following cir-
cumstances:
(a) The City Council finds that an actual
emergency exists;
(b) Where the City Council finds that due
to the necessary selection criteria
that advertising for bids would only
produce one bid. z
Section Three. This ordinance shall be in full force and effect
Greg A. Rubste lo, City Attorney
r Ordinance No 2355
I An Ordinance of the City
lof Pasco, Washington,
amending the Pasco Munici
pal Code by adding a neva
Charger-- 2 56 thereto, estab-
lishing procedures for con-
tracting for architectural
and engineering services
Whereas, the Washington
State Legislature has re-
cently enacted legislation
establishing a state policy
regarding negotlaton
public agencies, including
cities, for contracts for or
chitectural and engineering
services, and
tnrcxzs, Cho City Council
h determined that there
o ncd to formalize pro-
cc:Cures for entering Into
manes for architectural
ond OFIGIfiQefine services
elth will insure selection
eV qualified providers of
such services at fair and
reasonable prices, now,
therefore,
The City Council of the
City of Pasco, Washington,
do ordain os follows
Section One A new Chap-
ter 506 Is hereby added to
the Pasco Municipal Code
to be entitled "Selection of
Architectural and Engineer
ing Consultants" to read as
follows
2 56 010 — Notice of City's
Requirements for Profes-
sional Services Periodically,
but not less often than once
every two years, the Direc
for of Public Works, the Di
rector of Parks and
Recreation, and the Direc-
tor of Community Devel-
opment, shall give notice of
the city's protected require-,
ments for architectural and ,
engineering services to the n
City Manager who shall
convey said notice to the
Public and to the Orel*
tectural and engineering
professional communities
throughout Washington
State Such notice shall en-
courage firms engaged In
the practice of engineering
and architecture to submit
'annually a statement of
qualifications and perform
once data for consideration
In selection of consultants
to provide services to the
city 2 06 020 — Protects over
$10,020 00 — Solicitation of
Written Proposals In the
case of each project to be
undertaken by the city
which will require archi-
tectural or engineering
services which are likely to
cost in excess of 510,00000,
the Director of Public
Works, the Director of
Parks and Recreation, or
the Director of Community
Development as the case
may be, after receiving the
approval of the City Man
ager, shall solicit written
proposals from a minimum
of five firms, which, based
upon the statements of
qualifications on file with
the city and other available
information, appear to be
the most qualified firms 40
provide the particular serv
ices required Each written
Proposal shall include the
following
(a) Evidence of the firm's
current ability to provide
the required services,
(b) A proposed scope of
work to be Provided,
' (c) The premed total cost
of providing the services on
a fixed fee basis not on an
hourly and/or overhead
multiplier basis,
(d) A current statement
of 'references and any other
information that will be
helpful in evaluating the ap-
plicants' qualifications for
the proposed protect
2 06 030 — Director's Rec
ommendation to City Coun-
cil After receiving and
reviewing the written pro-
Pose's, the Department
Head shall submit his rec
ommendations to the City
Manager as to the most
qualified provider of the re-
quired services and as to a
fair and reasonable price
for said services if found
satisfactory, the City Man-
ager shall make a recom
mendatIon to the council,
accompanied by a CM, of
each of the written pro-
posals received
2 06 040 — City_ Council
Consideration The City
Counci/ shall consider the
recommendation of the City
Manager and the Deport-
ment (Head and the written
proposals and shall make a
determination of the most
qualified provider of the
needed services and shall
determine the fair and rea
sealable price of scald serv
Ices and may authorize the
City Manager and/or De-
garment Head to enter into
negotiations with the most
qualified provider In the ef-
fort to secure an offer for
provision of the services at
a price not exceeding' the
Price determined to be fair
and reasonable The Council
shall also rank the prospec
five providers other than
the one determined_ to be
moil qualified In order of
their qualifications or mm,
authorize the City Manager
and/or the Degartment
Head to determine such
ranking
AFFIDAVIT OF PUBLICATION
COUNTY OF Franklin
)ss
STATE OF WASHINGTON
Phyllis Graves , being first duly sworn on oath deposes
she Principal Clerk and says is the of the Tr-City Herald,
a daily newspaper That said newspaper is a legal newspaper and has been approved as a
legal newspaper by order of the superior court in the county in which it is published and
it is now and has been for more than six months prior to the date of the publication
hereinafter referred to, published in the English language continually as a daily news-
Franklin paper in County,
Washington, and is now and during all of said time was printed in an office maintained
at the aforesaid place of publication of said newspaper That the annexed is a true
copy of a legal advertisement
Ord. # 2355
as it was printed in the regular and entire issue of the Tr-City Herald itself and not in a
supplement thereof, for a period of one time clitICiratVEXadklc commencing
on the 7th day of May , 19 82, and
ending on the day of ,19 , and that said
newspaper was regularly distributed to its subscribers during all of this period
That the full amount of $ 141.90 has been paid in full, also at the rate of
21i in.@ 6.60 141.90
Subsci ibed and sworn to before me this 11 th day of May ,19 82
/,,e94—ke
Notary Public in and for the State of Washington residing at Pasco
2 CS 1150 --- Nose-nation of Conlract for Services — Fi-
nal Award Upon receiving
authorization to enter into
nesotiations, the City Man-
ager and/or Department I
Head shall attempt to se-
cure an offer from the pro-
vider of services
determined to be most qua'.
filed at a price not exceed-
ing the price determined to
be fair and reasonable if
such an offer cannot be se
cured, the City Manager
and/or the Department
Head may enter into nego-
tiations with the next most
' Qualified provider of serv
ices and shall continue In
this manner until an accept
able offer has been se-
cured Once an acceptable
offer hcs been obtained, the
Department Heed through
the City Manager shall for
word his rer,ornmendations
regarding the offer to the
City Council who may au
thorize final award of the
contract
20s(110 — Contracts for
Architectural and Engineer
Inn Services — Under
010.00000 In the case of
city prolects requiring or
chltecturai and/or engineer
ing services which are
anticipated to cost less than
$10,000 00 the Department
Head shall solicit propose's
from qualified providers of euch services and shall de.
termine the most qualified
applicant and a toir and
reasonable price and shall
attempt to negotiate a can
tract In accordance with
said determination and shall
submit the contract to Me
City Council for final ap-
proval after receiving the
approval of the City
. litiia Irnql The pro-
-0070 ct-I) C)rr-c (b-e in ,
::SectioRs 30 1;zrutz',) ,C"-`2 of Me "zer,7 Citeplor SCS to tno Pasco MuniMal COde - shall not be required in the event of any one of the fol-lowing circumstances
(a) The City Council finds
that an actual emergency
'exists
(b) 'Where the City Coun-rx-61.44* #4v.......caue to the I Jo alum's p0i1404 Jaia.la PaPeau N3OVNVVI/ Icitt
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FINANCE DEPARTMENT CITY
of
1509) 545-3401
Scan 726 3401
.447.1%:41-fr•
P 0 BOX 293 412 WEST CLARK PASCO, WASHINGTON 99301
May 3, 1982
Tri City Herald
P 0 Box 2608
Pasco, Washington 99302
Gentlemen
Please publish the attached Ordinances on the following
date
May 7, 1982
Please send two (2) Affidavits of Publication for each
Sincerely yours,
Evelyn Wells
City Clerk
ew