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HomeMy WebLinkAboutGray & Osborne Inc - PSA Columbia Water Supply Project CP7-WT-2A-11-05PROFESSIONAL SERVICES AGREEMENT Columbia Water Supply Project Project No. CP7-WT-2A-11-05 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and Gary & Osborne, Inc., hereinafter referred to as "Consultant," on the _/ day of r; 12017. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on April 1, 2017 and be completed by December 31, 2018. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is Professional Services Agreement- Gray & Osborne, Inc. Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 1 of 9 issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ❑ Hourly (Single Rate): $ per hour plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $ without prior written authorization by the City; or ® Hourly (Multiple Rate): Such rates as identified on Exhibit B, C & D, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $645,870 without the prior written authorization by the City; or 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. Professional Services Agreement- Gray & Osborne, Inc. Columbia Water Supply — Project No. CP7-WT-2A-1 1-05 Page 2 of 9 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is Professional Services Agreement- Gray & Osborne, Inc. Columbia Water Supply—Project No. CP7-WT-2A-11-05 Page 3 of 9 needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of Professional Services Agreement- Gray & Osborne, Inc. Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 4 of 9 action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant's liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant's negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising Professional Services Agreement- Gray & Osborne, Inc. Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 5 of 9 injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ❑ $1,000,000 each occurrence; ® $2,000,000 general aggregate; or ❑ $ each occurrence; and $ general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $1,000,000 per claim; ® $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. Professional Services Agreement- Gray & Osborne, Inc. Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 6 of 9 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to tenninate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. Professional Services Agreement- Gray & Osborne, Inc. Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 7 of 9 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators. 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Rick Terway, Interim Public Works Director, or his/her designee 525 North 3`a PO Box 293 Pasco WA 99301 Terwa VRApasco-wa. gov 14.3.2 For the Consultant: Michael Johnson, P.E., President, or his/her designee 701 Dexter Avenue North, Suite 200 Seattle, WA 98109-4352 MJohnson(c4g-o.com (e-mail address) 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, Professional Services Agreement- Gray & Osborne, Inc. Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 8 of 9 shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON ATTEST: — Qua 1.111onutpql-) Sandy Ketkoihy, Acting City Cj erk APPROVED AS TO FORM: / Leland B. Kerr, City Attorney CONSULTANT ;CQ01 - Michael B. Jo son, P.E., President Professional Services Agreement- Gray & Osborne, Inc. Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 9 of 9 City: ConsultantIng, EXHIBIT "A" SCOPE OF WORK CITY OF PASCO CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE COLUMBIA WATER SUPPLY PROJECT Based on our understanding of the project, this Scope of Work presents the professional engineering services requested by the City of Pasco for the construction management and inspection services for the Columbia Water Supply Project. Construction management and inspection services will include: CONSTRUCTION MANAGMENT SERVICES Construction Management Services General: Gray & Osborne, hie. (CM Consultant) will act as liaison between the City, the Contractor, and Murray, Smith and Associates, Inc. (Design Consultant) through the course of construction. • The City's instructions and the Design Consultant's instructions to the Contractor will be issued through the CM Consultant who will have authority to act on behalf of the City to the extent provided in the Contract Documents. • The Contractor and Design Consultant will post, review, and respond to submittals and RFIs directly to the web -based Construction Management System (CMS) set up and administered by the CM Consultant. • Coordinate and identify project costs and maintain project accounting to aid in any audits. • The CM Consultant will monitor the flow of documents to the CMS system including submittals. • This Scope of Work and associated Fee Estimate are based upon the Contractor's current Project Schedule which indicates Physical Completion on March 21, 2018. Preconstruction Conference (Completed Prior to Agreement) CM Consultant attended the Preconstruction Conference. Minutes of the Preconstruction Conference prepared by City. Pagel of 8 Construction Contract Administration Objective: Provide contract administration support services during construction as identified below. Construction Meetings: Based upon the Contractor's project schedule, conduct up to 52 on-site weekly construction meetings with the Contractor, the City, and the Design Consultant. The CM Consultant shall schedule the meetings, prepare the agenda, make invitations, conduct the meetings and post the meeting minutes to the CMS. The minutes will be posted as "Interim Meeting Minutes" immediately following each meeting and they remain as interim minutes until the next meeting to allow for comments or corrections. Following the comment period, the minutes will be posted as final. Coordination Meetings: Schedule and hold coordination meetings between the City, the Contractor, and the Design Consultant prior to the beginning of each major construction element (i.e. clearwell construction, micro -tunneling, building construction, offsite pipeline). Post the minutes to the CMS. Review of Project Schedules: Receive and review in conjunction with the Design Consultant such items as: • Contractor's Project Schedule • Contractor's Schedule of Submittals • Contractor's Schedule of Values Progress Estimates: The Design Consultant will review the Contractor's monthly progress payment requests as prepared by the Contractor. For each monthly progress payment request, the Resident Inspector will review the Contractor's record of quantities and completion percentages. The draft payment request will be provided to the Design Consultant for review and comment. The CM Consultant will prepare payment requests on the City of Pasco's Progress Payment Schedule form and submit to the City for processing. Post the approved Progress Payment Schedule to the CMS. Certified Payroll & Related Submittals: Track and post "Requests to Sublet Work", "Notices of Intent to Pay Prevailing Wages", "Certified Payroll", and "Field Labor Interviews" to the CMS. • Certified Payroll Checking will include the following: • Certified payroll is signed. • Make sure social security numbers on the certified payroll are not provided. The last four digits are acceptable but not required. • Hourly wage for all individuals on the certified payroll will be compared to the Washington State Prevailing Wages and the Davis Bacon Wage Rates. Page 2 of 8 • Verify payrolls disclose the fringe benefits. If this is missing, request fringe benefit breakdown from the Contractor. • Verify the employees' weekly compensation total. • Review apprenticeship documents for any apprentice. Request apprenticeship documents if the Contractor has not provided them. • Certified payrolls shall contain Copeland Anti -Kickback Act language (see page 2 Form WH347). If missing, request the Contractor to revise/resubmit. • Evidence of review (checkmarks, notes, calculations, etc.) and the reviewer's initials will be marked on the payroll. • After the Contractor and each subcontractor have submitted a payroll with no errors, certified payrolls from the Contractor and subcontractors that worked on the project are checked on a weekly basis. Verify that any new job classification that appears on a payroll is checked for wage and fringe benefit correctness. • The CM Consultant will notify the Contractor and copy the Owner, via email, of any noted discrepancies in the certified payroll review and request outstanding/missing payrolls. The Contractor is responsible for ensuring all subcontractor certified payrolls are submitted and corrected as directed by the CM Consultant. • Interviews for all labor classifications for the prime contractor and each subcontractor must be conducted and compared with the certified payroll for that period. Interviews will be conducted once per month. • DWSRF Reporting: Prepare the 21 -day Labor Package and submit to the Department of Commerce/DWSRF. • Substantial Completion: When recommended by the Design Consultant, prepare and deliver a "Certificate of Substantial Completion" to the Owner and the Contractor. • Certificate of Completion: Prepare the "Certificate of Completion of Public Works Contract" form and assist the City with release of the retained percentage or Bond in Lieu of Retainage. • Services of a Diver: A diver with the certifications itemized in the Project Manual will be included to observe the installed intake screen including supports, flanged connection, and air purge system connection. This work will be to determine general compliance with the plans and specifications and note any potential workmanship issues. Office Engineering Objective: Provide engineering support services during construction as included below. Page 3 of 8 • Establish, maintain and manage the web based construction management system (CMS). • Monitor the timely review of shop drawings and submittals by the Design Consultant. Review approved submittals to understand final acceptance comments. • Design Consultant will review all submittals / shop drawings for approval. However, the CM Consultant and their subconsultants will review all approved submittals / shop drawings to obtain familiarity for onsite review of construction. • Design Consultant will review all RFIs for response. However, the CM Consultant and their subconsultants will review all completed RFIs to obtain familiarity for onsite review of construction. • Design Consultant, the CM Consultant, and the City will review all change orders. The CM Consultant will prepare the final change order form for submittal to the City for processing. • Lead and manage dispute resolution process seeking advice from Consultant as needed. • Maintain records of CM Consultant meetings/phone conferences/emails concerning design intent. • Assist the City with reporting and documentation associated with in -water permits. Resident Construction Inspection Objective: Provide resident construction inspection to monitor conformance of the Contractor's work with the Contract Documents. Secant Piles: Provide a field representative to observe installation of all of the secant piles. The field representative will prepare a log of each secant pile excavation showing the sequence and timing of construction events; the consistency and behavior of encountered subsurface materials; and subsurface material depths as observed from the cuttings and spoils, presence and amount of groundwater, and other pertinent information. Our representative will also observe and document the installation of casing and/or use of slurries. Our representative will observe and record details of concrete placement, including volume delivered, arrival time, time concrete placement started and finished, method of concrete placement, concrete depth/elevation, and cumulative volume. Our site representative will plot actual versus theoretical concrete volume against measured depth to top of concrete. Daily reports will be prepared and posted to the CMS. It is assumed that one drill rig will be employed by the contractor for this work. If more than one drill rig is employed by the Contractor, we Page 4 of 8 recommend mobilizing additional field personnel as necessary to have one representative observing each drill rig. This further assumes that concreting operations are staged in such a way that our one representative can observe the concreting operations (to record the information noted under Secant Piles, above) as well as observe shaft excavation. Additional field personnel needed are not included in this estimate. Tieback Anchors (if used): We will provide a field representative to observe installation of the tieback anchors. The field representative will prepare a log of each tieback installation showing the encountered geologic materials based on drill cuttings, the observed dimensions of the drillhole and anchor components, observations of the concrete grout placement and other pertinent observations. Our representative will observe the anchor tests, including sacrificial, performance, and proof test, and record the test data and results. Dewatering System Installation and Initial Well Development Observation (if used): Provide a field representative to observe installation of dewatering wells, if used by contactor, and initial well development activities performed by the Contractor. The field representative will prepare a log of each boring and dewatering well installation showing the encountered geologic materials based on drill cuttings and the as -built depths of well screen intervals. Dewatering and Excavation Site Visits: Provide a field representative to make periodic site visits to observe dewatering system operation and excavation progress and address system performance matters as needed. Dewatering System Decommissioning Observation: Provide a field representative to make up to two site visits to observe dewatering system decommissioning. Microtunneling: Provide a field representative to observe all of the microtunneling and carrier pipe installation. Our field representative will identify the MTBM point -of -contact (POC) to determine the contractor's work plan and how the contract -required paperwork and other daily information will be transmitted. MTBM contractors typically do not allow direct contact with their MTBM pilot. • Prior to mining, our representative will observe the MTBM reaction block, jacking system set-up, jacking collar, jacking pipe, and survey guidance system for conformance with project plans and specifications and their approved submittal. • Once the MTBM is in place and mining begins, our representative will observe and document the daily progress, including advancement footage and rate, breakdowns, alignment variances, fluid loss (if available), excavation quantity (if available), identified mining difficulties (e.g., difficulty steering the MTBM, others), leaks at the launch pit collar seal, identified surface settlement above the bore, and other items pertinent to MTBM construction. Page 5 of 8 • At the retrieval pit, our representative will observe and document the water -tight bulkhead, pipe dewatering, and annulus grouting. We will observe the grout mix, the order grout ports are filled, the grout quantity/volume inserted into each port (if available), and review indications the grouting process successfully filled the annulus (i.e., sound the pipe walls, or other), pipe lining repairs (if damaged during construction), and carrier pipe installation. • Daily reports will be prepared and posted to the CMS. Electrical Engineering Services: • Review of the electrical portions of construction submittals (includes all Division 16 and 17 submittals, and applicable submittals of other Divisions) to obtain familiarity for on site review of construction. • Site visits for construction meetings and to observe electrical construction progress (limited to ten visits for one person). • Review (up to 5) electrical change orders to obtain familiarity for on site review of construction. • Review (up to 8) Contractor generated Requests For Information (RFIs) and Design Team responses regarding electrical construction to obtain familiarity for on site review of construction. • Review Contractor Record drawings and redline Contract Documents to incorporate changes to the electrical design. • A seasoned Resident Inspector will be provided during all other operations including, but not limited to placement of reinforced concrete and piping in the wet well, reinforced concrete building slab, CMU building, building mechanical piping and plumbing, transmission main construction in Court Street, and during plant start up. • The total budget is estimated based upon the Contractor's current Project Schedule dated March 13, 2017 and showing Physical Completion on March 21, 2018. Resident inspector's time onsite will be appropriate for the level of construction activity. • Prepare and maintain daily logs, list of construction deficiencies or other construction issues, weekly schedule reports, job site photos, quantity measurements, and correspondence. • Review and comment on the Contractor's construction schedule. Monitor the Contractor's progress in relation to the schedule. • Review Contractor's Record Drawing Set monthly for completeness. Maintain an Inspector's set of Record Drawings at the field office to reflect minor items not noted in the change orders and RFIs. • Issue weekly reports to the Contractor with respect to construction time consumed on the project and post to the CMS. • Keep the City and Contractor advised on the time limits as they relate to the construction schedule. Page 6 of 8 Coordinate with the Contractor in scheduling Special Inspection services as provided by the City. SERVICES PROVIDED BY THE OWNER • Services of a firm to provide the materials testing and special inspections in accordance with the plans and the IBC. Services shall include, but not be limited to, soil compaction, reinforcing steel inspections, reinforced concrete, CMU construction, concrete slump, air entrainment, and compression test cylinders, structural steel and structural timber. • Services of a hydroacoustic monitoring consultant for in -water work during the installation of HP piles. Develop and obtain approval of a hydroacoustic monitoring plan in accordance with the Project Manual. • Services of a turbidity monitoring consultant to test and monitor downstream extent of turbidity in accordance with the Project Manual. • Processing of payment to the Contractor. • Processing of change orders, if necessary. SCOPE OF WORK DOES NOT INCLUDE • Submittal / Shop Drawing Review • Structural Engineering • Mechanical Engineering (HVAC) • Electrical Engineering other than inspection of electrical construction • Preparation of Record Drawings • Review of the equipment O&M Manuals • Preparation of, or services related to the O&M Manual • PLC and HMI programming • Evaluation, approval, or assistance with PLC or HMI deviations from the project specifications. • Troubleshooting of equipment, equipment configuration, or programming. • Additional field representative during secant pile installation if Contractor employs a second drill rig. • Review of or responsibility for the adequacy of safety measures at or near the project site. • Review of or responsibility for the adequacy of the methods the Contractor employs to comply with laws, permits, agency regulations, or other obligations related to performing construction in or near protected waterways at or near the project site. • Permits necessary to conduct site work will be obtained by others and that necessary compliance monitoring associated with those permits is not included in our scope. Page 7 of 8 • Survey support, including top of secant pile elevation, secant pile position, tip of secant pile elevation, casing elevation (if used), and steel pile elevation. • Slurry testing (if used). • Structural materials special inspection, including concrete testing (e.g., slump, compressive strength, etc.) and steel inspection. • Any environmental assessment or evaluation regarding the presence or absence of hazardous or toxic materials in the soil, surface water, groundwater, or air at the site. • Environmental permit compliance monitoring, including monitoring of site temporary erosion and sediment control measures. • Installation, monitoring, and reporting of all geotechnical instrumentation, including vibration monitoring. • Instruments and monitoring devices for anchor load testing. PROJECT BUDGET The maximum amount payable to the CM Consultant for completion of work associated with this Scope of Work, including contingencies, salaries, overhead, direct non -salary costs and net fee shall be as shown in Exhibit B. This amount shall not be exceeded without prior written authorization of the City. Page 8 of 8 EXHIBIT "B" ENGINEERING SERVICES SCOPE AND ESTIMATED COST City: 41 Consultant: 107- 1 Page CITY OFPASCO - CONSTRUCTIONMANAGEMENTAND INSPECTION SER VICES FOR THE COLUMBIA WATER SUPPLY PROJECT Tasks Principal Hours Project Manager Hours Project Engineer Hours Civil Eng. Hours Field Inspector Hours Project Management Shannon & Wilson, Inc. $ 274,000 Construction Contract Administration $ 65,700 Certified Diver (TBD) $ 5,000 Construction Site Meetings/Engineer Visits 12 52 104 104 Progress Estimate Review 8 10 10 36 Certified Payroll 8 10 10 80 Labor Interviews / Reporting 8 10 10 74 Review AlTroved Submittals for Familiarity 24 24 60 Assist with Reporting for 1n -Water Work-C.O.E. 4 8 40 CMS Setup & Maintenance 50 Resident Inspection (Civil / Mechanical) 1,200 Hour Estimate: 36 110 216 394 1200 Fully Burdened Billing Rate Ran e:' $112 to $177 $99 to 5177 $106 to $145 $77 to $126 $74 to $142 Estimated Full Burdened Billin Rate:+ $165 $150 $145 $110 $110 Full Burdened Labor Cost: $5,940 $16500 $31,320 $43,340 $132,000 Total Fully Burdened Labor Cost: $ 229,100 Const. Management Contingency (Services Ordered in Writing by City) $ 10,000 Direct Non -Salary Cost Mileage & Expenses (Mileage Qo current IRS rate) $ 27,600 Printing Subconsultane Shannon & Wilson, Inc. $ 274,000 Conley Engineering, Inc. $ 65,700 Certified Diver (TBD) $ 5,000 Subconsultant Overhead (10%) $ 34,470 TOTAL ESTIMATED COST: 645,870 " Actual labor cost will be based on each employee's actual rate. Estimated rates are for determining total estimated cost only. Fully burdened billing rates include direct salary cost, overhead, and profit. ua."s 29, 20171 Page8 of Exhibit C SHANNON 6WILSONa INC. March 31, 2017 Mr. Don Tulloch, PE Senior Project Manager Gray & Osborne, Inc. 107 South Third Street Yakima, Washington 98901 City: Consultant: ALASKA CALIFORNIA COLORADO FLORIDA MISSCAIRI OREGON WASHINGTON WASHINGTON DC METRO WISCOIISIN RE: PROPOSAL FOR CONSTRUCTION OBSERVATION AND REVIEW SERVICES; COLUMBIA RIVER INTAKE, CITY OF PASCO, WASHINGTON Dear Mr. Tulloch, Shannon & Wilson, Inc. (Shannon & Wilson) is pleased to present this geotechnical construction support services proposal for the City of Pasco's (City) new Columbia River Intake (CRI) in west Pasco, Washington. This proposal presents our scope of services and cost estimate to support the CRI construction of shoring, microtunneling, and dewatering elements. This proposal is based on our scoping discussions with Gray & Osborne, Inc. and the City's general contractor schedule provided by e-mail on March, 17, 2017. BACKGROUND The City has contracted with Apollo Construction (Apollo) to construct the new CRI along the Columbia River east shoreline in west Pasco. The new CRI will be located below Interstate 182 (I- 182) westbound lanes on the north side of the bridge. We understand construction includes the following items. ➢ An approximately 85 -foot -deep secant pile shaft which will house a 251/2 -foot -diameter wet well upon completion. We understand the secant pile wall specifications require minimum 30 -inch -diameter individual shafts overlapping such that a minimum 8 -inch -thick wall is achieved within the overlap sections. ➢ A minimum 36 -inch diameter, approximately 227 -foot -long intake pipeline extending from Columbia River to the wet well. We understand the intake pipeline will be installed using microtunneling construction methods. ➢ A screen structure over the intake pipeline within the Columbia River. ➢ A control building constructed over the secant pile shaft/wet well footprint. 2705 SAINT ANDREWS LOOP, SUITE A 21-2-63240-001 PASCO, WASHINGTON 99301 509.946.6309 FAX 509492.2897 www.shannonwilsonxom Mr. Don Tulloch, PE Gray & Osborne, Inc. March 31, 2017 Page 2 SHANNON & WILSONt INC. Murray, Smith & Associates (MSA) and their design team, including McMillen, LLC and GRI, Inc., completed the project design, plans, and specifications. SCOPE OF SERVICES Shannon & Wilson proposes to provide construction observation services for the shoring (i.e., secant pile wall), microtunneling, and dewatering elements. The following sections describe our proposed services. Construction Observation Services Shannon & Wilson will perform construction observation services to observe construction progress and Contractor adherence to the contract documents. We anticipate our field representative will be onsite full time for construction of the following project elements: Secant Piles: Our field representative will observe and document installation of the secant piles. The field representative will prepare a log of each secant pile excavation showing the sequence and timing of construction events; the consistency and behavior of encountered subsurface materials; and subsurface material depths as observed from the cuttings and spoils, presence and amount of groundwater, and other pertinent information. Our representative will also observe and document the installation of casing and/or use of slurries. Our representative will observe and record details of concrete placement, including volume delivered, arrival time, time concrete placement started and finished, method of concrete placement, concrete depth/elevation, and cumulative volume. Our site representative will plot actual versus theoretical concrete volume against measured depth to top of concrete. • Tieback Anchors (if used): Our field representative will observe installation of the tieback anchors. The field representative will prepare a log of each tieback installation showing the encountered geologic materials based on drill cuttings, the observed dimensions of the drillhole and anchor components, observations of the concrete grout placement and other pertinent observations. Our representative will observe the anchor tests, including sacrificial, performance, and proof test, and record the test data and results. (Note: We do not include effort in our cost estimate for this tieback anchor observation at this time because it is not clear if the secant pile construction will also utilize tiebacks.) • Dewatering System Installation and Initial Well Development: Our field representative will observe installation of dewatering wells and/or wellpoints and initial well development activities performed by the Contractor. The field representative will prepare a log of each boring and dewatering well installation showing the encountered geologic materials based on drill cuttings and the as -built depths of well screen intervals. 21-2-63240-001 Columbia River Intake.Obs pm.r0 21-2-63240-001 Mr. Don Tulloch, PE Gray & Osborne, Inc. March 31, 2017 Page 3 SHANNON & WILSON, INC. ■ Dewatering, Excavation, and Bottom Seal Installation: Our field representative will observe dewatering system operation and excavation progress and address system performance matters as needed. The rate of excavation and encountered materials will be documented. Installation of the bottom seal will also be observed and documented. • Dewatering System Decommissioning Observation: Our field representative will make up to two site visits to observe dewatering system decommissioning. Microtunneling: Our field representative will observe and document the microtunneling and carrier pipe installation. Our field representative will identify the MTBM point -of -contact (POC) to determine the contractor's work plan and how the contract -required paperwork and other daily information will be transmitted. MTBM contractors typically do not allow direct contact with their MTBM pilot. Prior to mining, our representative will observe the MTBM reaction block, jacking system set-up, jacking collar, jacking pipe, and survey guidance system for conformance with project plans and specifications and their approved submittal. Once the MTBM is in place and mining begins, our representative will observe and document the daily progress, including advancement footage and rate, breakdowns, alignment variances, fluid loss (if available), excavation quantity (if available), identified mining difficulties (e.g., difficulty steering the MTBM, others), leaks at the launch pit collar seal, identified surface settlement above the bore, and other items pertinent to MTBM construction. At the retrieval pit, our representative will observe and document the water -tight bulkhead, pipe dewatering, and annulus grouting. We will observe the grout mix, the order grout ports are filled, the grout quantity/volume inserted into each port (if available), and review indications the grouting process successfully filled the annulus (i.e., sound the pipe walls, or other), pipe lining repairs (if damaged during construction), and carrier pipe installation. Our services will be provided on a full-time or part-time, on-call basis, depending on the activities underway and the schedule of the Contractor. We will rely on the Contractor to inform us of the times that we are needed at the project site. At least 24 hours notice is requested for our services during an on-call basis. Reporting After each site visit or field day, as appropriate, our field representative will prepare a Field Activity Report (FAR) to summarize the notable events throughout the day or our time on site. In the FAR, we will document our construction observations via notes and/or photographs, and recommended additional actions to the owner (as appropriate, in our opinion). Reviewed and finalized FARs will 21-2-63240-001 Columbia River Intake.Obs pro.r0 21-2-63240-001 Mr. Don Tulloch, PE Gray & Osborne, Inc. March 31, 2017 Page 4 SHANNON & WILSON, INC. be provided by the Shannon & Wilson's project manager to the designated Gray & Osborne representative, typically within one working day following the observations. A final construction observation report may be required. We will prepare a draft report for review by Gray & Osborne, and then we will prepare a final report that can be submitted to the City. The report will include a summary of our observations and references to the FARs, as appropriate. Project Management In addition to our field representative, office supervision will be required. In this regard, the Shannon & Wilson project manager and/or principal -in -charge will supervise our field representative, review daily FARs, and provide additional consulting services, as necessary, such as: ➢ making site visits to review conditions, ➢ making engineering evaluations and giving recommendations as conditions dictate, ➢ attending meetings at the site as requested, and ➢ providing other services as may be requested. Additional site visits and/or design efforts by the project manager or principal -in -charge may be necessary to address unusual or unanticipated conditions, and are difficult to scope and price at this time, and have not been included in our estimate. ASSUMPTIONS We used the following assumptions in preparing this proposal: Assumed Duration of Construction * One Shannon & Wilson field representative will be present at the site for construction observation purposes for any of the scoped activities. Notably, this assumes that only one drill rig will be used to install secant piles. If more than one drill rig is employed by the Contractor, we recommend mobilizing additional field personnel as necessary to have one representative observing each drill rig. This further assumes that concreting operations are staged in such a way that our one representative can observe the concreting operations (to record the information noted under Secant Piles, above) as well as observe shaft excavation. Additional field personnel needed are not included in this estimate. * Assumed total project element construction durations are 60 workdays to install the secant wet well (including dewatering and bottom seal construction) and 38 workdays to complete 21.2-63240-001 Columbia River [ntake.Obs prn.r0 21-2-63240-001 Mr. Don Tulloch, PE Gray & Osborne, Inc. March 31, 2017 Page 5 SHANNON & WILSON, INC. the microtunneling construction of the intake pipeline. This is based on the Contractor's schedule, provided by Gray & Osborne. * Construction work will occur during the day, during the work week. Assumed Daily and Weekly Effort * Full-time construction observation efforts, 12 hours per day total, including 10 hours per day on site, V2 -hour round-trip travel, and 1.5 -hour per day report preparation and photograph archiving. * Part-time construction observation efforts, 6 hours per visit total, including 4 hours per visit on site, Y2 -hour round trip travel, and 1.5 -hour per day report preparation and photograph archiving. * Project Management (communication of construction progress, observed soil conditions, secant pile or tieback installation data, and keeping design team current on progress, etc.) 1.5 hours per day, per field staff. * Two hours per week for oversight of our services by senior staff. * Attendance by Project Manager at up to 2 weekly meetings during construction. Includes travel time and brief site visit. Services Provided by Others We have excluded the following services and assume they will be provided by others: * Review of or responsibility for the adequacy of safety measures at or near the project site. * Review of or responsibility for the adequacy of the methods the Contractor employs to comply with laws, permits, agency regulations, or other obligations related to performing construction in or near protected waterways at or near the project site. * Permits necessary to conduct site work will be obtained by others and that necessary compliance monitoring associated with those permits is not included in our scope. * Survey support, including top of secant pile elevation, secant pile position, tip of secant pile elevation, casing elevation (if used), and steel pile elevation. * Slurry testing (if used). * Structural materials special inspection, including concrete testing (e.g., slump, compressive strength, etc.) and steel inspection. * Any environmental assessment or evaluation regarding the presence or absence of hazardous or toxic materials in the soil, surface water, groundwater, or air at the site. * Environmental permit compliance monitoring, including monitoring of site temporary erosion and sediment control measures. 21-2-63240-001 Columbia River Intake.Obs pro.ro 21-2-63240-001 Mr. Don Tulloch, PE SHANNON & WILSONP INC, Gray & Osborne, Inc. March 31, 2017 Page 6 * Installation, monitoring, and reporting of all geotechnical instrumentation, including vibration monitoring. * Instruments and monitoring devices for anchor load testing, if applicable. Other assumptions used in the development of this proposal are indicated in the enclosed Table 2 FEE ESTIMATE The enclosed Tables 1 and 2 provide additional detail regarding estimated labor hours and associated fee, and other direct costs (e.g., mileage charges, etc.). We propose to perform these services on a time -and -expense basis in accordance with a mutually negotiated agreement. The actual rate of production is largely determined by the Contractor's selected means and methods for construction. In preparing the estimated labor hours and associated fee, we assumed that construction will occur as detailed in the construction schedule you provided. In the event that the project duration is shorter than assumed, you will be invoiced for only those services rendered. Should it appear that the project duration will be longer than assumed, we will contact you for direction regarding how you wish to proceed. We will not exceed the total fee authorized in the project contract without authorization from Gray & Osborne. CLOSURE The scope of our services does not include any environmental assessment or evaluation regarding the presence or absence of wetlands, or hazardous or toxic materials in the soil, surface water, groundwater or air on or below or around this site. However, if these conditions are encountered, Shannon & Wilson maintains a staff of engineers, geologists, and hydrogeologists that are qualified and experienced in the wetlands and hazardous waste fields. We are available to discuss these services if they are necessary. Additional general information is provided in the attached "Important Information About Your GeotechnicaUEnvironmental Proposal." 21-2-63240-001 Columbia River Intake.Obs pro.r0 21-2-63240-001 Mr. Don Tulloch, PE Gray & Osborne, Inc. March 31, 2017 Page 7 SHANNON & WILSON, INC. We appreciate the opportunity to submit this proposal and look forward to working with Gray & Osborne on this project. Please contact me at (509) 543-2866 if you have questions regarding this proposal. Sincerely, SHANNON & WILSON, INC. Clinton A. Wilson, P.E. Senior Engineer CAW:MDH/caw Enclosures: Table 1 — Fee Summary Table 2 — Estimated Labor Hours and Fee Important Information About Your Geotechnical Engineering Proposal 21-2-63240-001 Columbia River Intake.Obs pro.r0 21-2-63240-001 SHANNON & WILSON, INC. CITY OF PASCO COLUMBIA RIVER INTAKE CONSTRUCTION SUPPORT SERVICES TABLE 1 - FEE SUMMARY 3128/2017 21-2-63240-001 Col. River Inake.obsfee.r0 Table 1 - Fee Summary Page 1 of 1 21-2-63240-001 Hourly Estimated Classification Hours Rate Cost Vice President 80 $245.00 $19,600 Sr Associate 0 $195.00 $0 Associate 166 $170.00 $28,220 Sr Professional ill 1324 $160.00 $211,840 Sr. Professional II 4 $140.00 $560 Sr Professional 0 $125.00 $0 Professional IV 8 $110.00 $880 Sr Technical Svcs-Field/Lab/Tech Asst 6 $108.00 $648 Sr Office Svcs-Acctg/EA/Lib/Mktg/Rec(WP 12 $103.00 $1,236 Technical Svcs III-Field/Lab/Tech Asst 0 $90.00 $0 Total Hours 1600 Total Labor $262,984 Other Direct Costs Copies / printing 1,000 Pages $0.50/Page $ 500.00 Mileage (15 miles r/t) 1,800 Miles $0.535/mile $ 963.00 Airfare (r/t St. Louis - Pasco) 4 r/t $800 / r/t $ 3,200.00 Lodging (including average 13% tax) 38 Days $96/Day $ 4,122.24 Per Diem (meals & incidentals) 38 Days $59/Day $ 2,242.00 Total Reimbursable Costs: $ 11,027.24 SUBCONTRACTORS $0 Total Reimbursable Costs: $0 Total Shannon & Wilson Estimated Fee $274,011 3128/2017 21-2-63240-001 Col. River Inake.obsfee.r0 Table 1 - Fee Summary Page 1 of 1 21-2-63240-001 w w WZ U W fLK QHO M f X. 0 aWam U'R'N oQzo m2 u>>f U N W QN U� f O m a K o LL � I m Ey��3 (7 N O N aV m F m IL C s R m a` 6 I q O _ yQ , �p Vry n qm m 1 W ` t E� ct g Na m U C co c O m b� m m e R E i N c � o Nm LLa �,o so a_LL � xug rt¢E U m U O m a SHANNON & WILSON, INC. Geotechnical and Environmental Consultants Attachment to and part of Proposal 21-2-63240-001 Date: March 31, 2017 To: Mr. Don Tulloch, PE RE: Columbia River Intake, Pasco, WA IMPORTANT INFORMATION ABOUT YOUR GEOTECHNICAL/ENVIRONMENTAL PROPOSAL More construction problems are caused by site subsurface conditions than any other factor. The following suggestions and observations are offered to help you manage your risks. HAVE REALISTIC EXPECTATIONS. If you have never before dealt with geotechnical or environmental issues, you should recognize that site exploration identifies actual subsurface conditions at those points where samples are taken, at the time they are taken. The data derived are extrapolated by the consultant, who then applies judgment to render an opinion about overall subsurface conditions; their reaction to construction activity; appropriate design of foundations, slopes, impoundments, recovery wells; and other construction and/or remediation elements. Even under optimal circumstances, actual conditions may differ from those inferred to exist, because no consultant, no matter how qualified, and no subsurface program, no matter how comprehensive, can reveal what is hidden by earth, rock, and time. DEVELOP THE SUBSURFACE EXPLORATION PLAN WITH CARE. The nature of subsurface explorations—the types, quantities, and locations of procedures used—in large measure determines the effectiveness of the geotechnical/environmental report and the design based upon it. The more comprehensive a subsurface exploration and testing program, the more information it provides to the consultant, helping to reduce the risk of unanticipated conditions and the attendant risk of costly delays and disputes. Even the cost of subsurface construction may be lowered. Developing a proper subsurface exploration plan is a basic element of geotechnicallenvironmental design, which should be accomplished jointly by the consultant and the client (or designated professional representatives). This helps the parties involved recognize mutual concerns and makes the client aware of the technical options available. Clients who develop a subsurface exploration plan without the involvement and concurrence of a consultant may be required to assume responsibility and liability for the plan's adequacy. READ GENERAL CONDITIONS CAREFULLY Most consultants include standard general contract conditions in their proposals. One of the general conditions most commonly employed is to limit the consulting finn's liability. Known as a "risk allocation" or "limitation of liability," this approach helps prevent problems at the beginning and establishes a fair and reasonable framework for handling them, should they arise. Various other elements of general conditions delineate your consultant's responsibilities. These are used to help eliminate confusion and misunderstandings, thereby helping all parties recognize who is responsible for different tasks. In all cases, read your consultant's general conditions carefully and ask any questions you may have. HAVE YOUR CONSULTANT WORK WITH OTHER DESIGN PROFESSIONALS. Costly problems can occur when other design professionals develop their plans based on misinterpretations of a consultant's report. To help avoid misinterpretations, retain your consultant to work with other project design professionals who are affected by the geotechnical/environmental report. This allows a consultant to explain report implications to design professionals affected by them, and to review their plans and specifications so that issues can be dealt with adequately. Although some other design professionals may be familiar with geotechnical/environmental concerns, none knows as much about them as a competent consultant. Page 1 of 2 1/2017 OBTAIN CONSTRUCTION MONITORING SERVICES. Most experienced clients also retain their consultant to serve during the construction phase of their projects. Involvement during the construction phase is particularly important because this permits the consultant to be on hand quickly to evaluate unanticipated conditions, to conduct additional tests if required, and when necessary, to recommend alternative solutions to problems. The consultant can also monitor the geotechnical/environmental work performed by contractors. It is essential to recognize that the construction recommendations included in a report are preliminary, because they must be based on the assumption that conditions revealed through selective exploratory sampling are indicative of actual conditions throughout a site. Because actual subsurface conditions can be discerned only during earthwork and/or drilling, design consultants need to observe those conditions in order to provide their recommendations. Only the consultant who prepares the report is fully familiar with the background information needed to determine whether or not the report's recommendations are valid. The consultant submitting the report cannot assume responsibility or liability for the adequacy of preliminary recommendations if another party is retained to observe construction. REALIZE THAT ENVIRONMENTAL ISSUES MAY NOT HAVE BEEN ADDRESSED. If you have requested only a geotechnical engineering proposal, it will not include services needed to evaluate the likelihood of contamination by hazardous materials or other pollutants. Given the liabilities involved, it is prudent practice to always have a site reviewed from an environmental viewpoint. A consultant cannot be responsible for failing to detect contaminants when the services needed to perform that function are not being provided. ONE OF THE OBLIGATIONS OF YOUR CONSULTANT IS TO PROTECT THE SAFETY, PROPERTY, AND WELFARE OF THE PUBLIC. A geotechnical/environmental investigation will sometimes disclose the existence of conditions that may endanger the safety, health, property, or welfare of the public. Your consultant may be obligated under rules of professional conduct, or statutory or common law, to notify you and others of these conditions. RELY ON YOUR CONSULTANT FOR ADDITIONAL ASSISTANCE. Your consulting firm is familiar with several techniques and approaches that can be used to help reduce risk exposure for all parties to a construction project, from design through construction. Ask your consultant, not only about geotechnical and environmental issues, but others as well, to learn about approaches that may be of genuine benefit. The preceding paragraphs are based on information provided by the ASFE/Association of Engineering Firms Practicing in the Geosciences, Silver Spring, Maryland Page 2 of 2 1/2017 Conley Engineering, Inc. Consulting Electrical Engineers March 28, 2017 Don Tulloch, P.E. Nancy Wetch, P.E. Gray and Osborne 107 So 3rd Street Yakima, WA 98901 Re: Proposal for Construction Administration Services City of Pasco - Water Intake Structure —Scope of Services City. Consultant: 3 Pages Thank you for the opportunity to propose our Electrical Engineering Construction Administration Services for the City of Pasco Columbia Water Supply Project. Jasen Moore and Dave Bowman will comprise the primary project team from our office. This proposal is based upon the construction administration scope for this project as listed below. Compensation for work requested and performed beyond this scope shall be negotiated when the work is requested. Scope Inclusions: • Review of the electrical portions of construction submittals (includes all Division 16 and 17 submittals, and applicable submittals of other Divisions) to obtain familiarity for on site review of construction. • Site visits for construction meetings and to observe electrical construction progress (limited to ten visits for one person). • Review (up to 5) electrical change orders to obtain familiarity for on site review of construction. • Review (up to 8) Contractor generated Requests For Information (RFIs) and Design Team responses regarding electrical construction to obtain familiarity for on site review of construction. • Review Contractor Record drawings and redline Contract Documents to incorporate changes to the electrical design. Scope Exclusions: • Troubleshooting of equipment, equipment configuration, or programming. • PLC programming. • HMI programming. • Evaluation of, approval of, or assistance with PLC or HMI deviations from the project specifications. • Any work not explicitly described in the bulleted items shown above under "Scope Inclusions" Z:IBusiness DevelopmentlProposalslPending PrcposalslG60YPascolCE1 Proposal for Pasco Water Intake CA(ravI).docx P.O. Box 8326, Yakima, WA 98908 205 North 40th Avenue, Suite 201, Yakima, WA 98908 Voice: 509-965-9872 Fax:509-965-9873 • Data: 509-965-9271 PROPOSAL FOR CONSTRUCTION ADMINISTRATION SERVICES We propose to complete the work scoped above on a Time and Expense basis, and suggest a budget of $ 65,700. Sincerely, David Bowman, P.E. cc: Job File /Chron File Conley Engineering, Inc. Page 2 Nancy Wetch From: Dave Bowman <dab@coneng.com> Sent: Thursday, March 30, 2017 2:20 PM To: Donald Tulloch Cc: Nancy Wetch Subject: Pasco Columbia River Intake - time/hrs breakdown Don and Nancy, Per your request, here's a breakdown of our projected personnel and costs for this project. Category Rate Hrs Cost Prin. Eng. $169 24 $ 4,056 Sr. Eng $153 46 $ 7,038 Reg. Eng. $137 97 $13,289 Proj. Eng $121 250 $30,250 Eng. Tech $ 89 110 $ 9,790 Adminis. $ 58 22 $ 1,276 Total Cost $65,699 Dave Bowman Conley Engineering, Inc. 509 895-0043 [direct] 509 949-9347 [cell] 509 965-9872 [main office) Confidential Notice: This message and attachments may contain confidential and privileged information. If you are not the named recipient you have received this in error. Disclosure, distribution, and copying of this information is prohibited. If you have received this message in error, please destroy all copies and notify the sender immediately. Thank you.