HomeMy WebLinkAboutGray & Osborne Inc - PSA Columbia Water Supply Project CP7-WT-2A-11-05PROFESSIONAL SERVICES AGREEMENT
Columbia Water Supply Project
Project No. CP7-WT-2A-11-05
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and Gary & Osborne, Inc., hereinafter
referred to as "Consultant," on the _/ day of r; 12017.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on April 1, 2017 and be completed by December 31,
2018.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the
performance of such services. Such payment shall be full compensation for work
performed or services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
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issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
❑ Hourly (Single Rate): $ per hour plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City; or
® Hourly (Multiple Rate): Such rates as identified on Exhibit B, C & D,
plus actual expenses incurred as provided under this Agreement, but not to
exceed a total of $645,870 without the prior written authorization by the
City; or
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City
may, at its discretion, conduct an audit at its expense, using its own or outside
auditors, of the Consultant's activities which relate, directly or indirectly, to this
Agreement. Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses,
registration documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may
be necessary to assure proper accounting of all funds paid pursuant to this
Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
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4.5 The Consultant shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Consultant
agrees that the City, or its designee, shall have full access and right to examine
any of said materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Consultant for performing the
services subject to this Agreement, as well as any final product, collectively
referred to as "work product," shall be deemed as the exclusive property of the
City, including copyright as secured thereon. Consultant may not use them except
in connection with the performance of the services under this Agreement or with
the prior written consent of the City. Any prior copyrighted materials owned by
the Consultant and utilized in the performance of the services under this
Agreement, or embedded in with the materials, products and services provided
thereunder, shall remain the property of the Consultant subject to a license
granted to the City for their continued use of the products and services provided
under this Agreement. Any work product used by the Consultant in the
performance of these services which it deems as "confidential," "proprietary," or
a "trade secret" shall be conspicuously designated as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall
become the property of the City, and tender of the work product and summary
shall be a prerequisite to final payment under this Agreement. The summary of
services provided shall be prepared at no additional cost, if the Agreement is
terminated through default by the Consultant. If the Agreement is terminated
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56
RCW "Public Records Act." All preliminary drafts or notes prepared or gathered
by the Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City
action.
6.2 If the Consultant becomes a custodian of public records of the City and request
for such records is received by the City, the Consultant shall respond to the
request by the City for such records within five (5) business days by either
providing the records, or by identifying in writing the additional time necessary to
provide the records with a description of the reasons why additional time is
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Columbia Water Supply—Project No. CP7-WT-2A-11-05 Page 3 of 9
needed. Such additional time shall not exceed twenty (20) business days unless
extraordinary good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the
pending release and to reasonably cooperate with any legal action which may be
initiated by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant.
No agent, employee, officer or representative of the Consultant shall be deemed to
be an employee, agent, officer, or representative of the City for any purpose, and
the employees of the Consultant are not entitled to any of the benefits or
privileges the City provides for its employees. The Consultant will be solely and
entirely responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any
employee, agent or servant from employment on this Project who, in the City's
sole discretion, may be detrimental to the City's interest.
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
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action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages,
demands, suits, judgments, including attorney fees, arising out of, or as a result
of, or in connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement
except as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, employees, or subcontractors.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
9.1.2 Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
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injury. The City shall be named as an insured under the Consultant's
Commercial General Liability insurance policy with respect to the work
performed for the City.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no
less than:
❑ $1,000,000 each occurrence;
® $2,000,000 general aggregate; or
❑ $ each occurrence; and $ general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $1,000,000 per claim;
® $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant's insurance coverage shall be primary insurance as
respects the City. Any insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
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Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 6 of 9
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement evidencing the
insurance requirements of the Consultant before commencement of the work.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Consultant shall ensure that
applicants are employed, and that employees are treated during employment in the
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Consultant shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
tenninate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
13. Termination.
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Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 7 of 9
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written
notice in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions
of this Agreement and fails to correct such noncompliance within five (5)
business days of written notice thereof, the City may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
Consultant setting forth the manner in which the Consultant is in default. The
Consultant will only be paid for services and expenses complying with the terms
of this Agreement, incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Rick Terway, Interim Public Works Director, or his/her designee
525 North 3`a
PO Box 293
Pasco WA 99301
Terwa VRApasco-wa. gov
14.3.2 For the Consultant: Michael Johnson, P.E., President, or his/her designee
701 Dexter Avenue North, Suite 200
Seattle, WA 98109-4352
MJohnson(c4g-o.com (e-mail address)
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
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shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
similar event or other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modification of this Agreement or change order affecting this Agreement shall be in
writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
CITY OF PASCO, WASHINGTON
ATTEST:
— Qua 1.111onutpql-)
Sandy Ketkoihy, Acting City Cj erk
APPROVED AS TO FORM: /
Leland B. Kerr, City Attorney
CONSULTANT
;CQ01 -
Michael B. Jo son, P.E., President
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Columbia Water Supply — Project No. CP7-WT-2A-11-05 Page 9 of 9
City:
ConsultantIng,
EXHIBIT "A"
SCOPE OF WORK
CITY OF PASCO
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE
COLUMBIA WATER SUPPLY PROJECT
Based on our understanding of the project, this Scope of Work presents the professional
engineering services requested by the City of Pasco for the construction management and
inspection services for the Columbia Water Supply Project.
Construction management and inspection services will include:
CONSTRUCTION MANAGMENT SERVICES
Construction Management Services
General: Gray & Osborne, hie. (CM Consultant) will act as liaison between the City, the
Contractor, and Murray, Smith and Associates, Inc. (Design Consultant) through the
course of construction.
• The City's instructions and the Design Consultant's instructions to the
Contractor will be issued through the CM Consultant who will have
authority to act on behalf of the City to the extent provided in the Contract
Documents.
• The Contractor and Design Consultant will post, review, and respond to
submittals and RFIs directly to the web -based Construction Management
System (CMS) set up and administered by the CM Consultant.
• Coordinate and identify project costs and maintain project accounting to
aid in any audits.
• The CM Consultant will monitor the flow of documents to the CMS
system including submittals.
• This Scope of Work and associated Fee Estimate are based upon the
Contractor's current Project Schedule which indicates Physical
Completion on March 21, 2018.
Preconstruction Conference (Completed Prior to Agreement)
CM Consultant attended the Preconstruction Conference.
Minutes of the Preconstruction Conference prepared by City.
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Construction Contract Administration
Objective: Provide contract administration support services during construction as
identified below.
Construction Meetings: Based upon the Contractor's project schedule,
conduct up to 52 on-site weekly construction meetings with the
Contractor, the City, and the Design Consultant. The CM Consultant shall
schedule the meetings, prepare the agenda, make invitations, conduct the
meetings and post the meeting minutes to the CMS. The minutes will be
posted as "Interim Meeting Minutes" immediately following each meeting
and they remain as interim minutes until the next meeting to allow for
comments or corrections. Following the comment period, the minutes will
be posted as final.
Coordination Meetings: Schedule and hold coordination meetings
between the City, the Contractor, and the Design Consultant prior to the
beginning of each major construction element (i.e. clearwell construction,
micro -tunneling, building construction, offsite pipeline). Post the minutes
to the CMS.
Review of Project Schedules: Receive and review in conjunction with the
Design Consultant such items as:
• Contractor's Project Schedule
• Contractor's Schedule of Submittals
• Contractor's Schedule of Values
Progress Estimates: The Design Consultant will review the Contractor's
monthly progress payment requests as prepared by the Contractor. For
each monthly progress payment request, the Resident Inspector will review
the Contractor's record of quantities and completion percentages. The
draft payment request will be provided to the Design Consultant for review
and comment. The CM Consultant will prepare payment requests on the
City of Pasco's Progress Payment Schedule form and submit to the City
for processing. Post the approved Progress Payment Schedule to the
CMS.
Certified Payroll & Related Submittals: Track and post "Requests to
Sublet Work", "Notices of Intent to Pay Prevailing Wages", "Certified
Payroll", and "Field Labor Interviews" to the CMS.
• Certified Payroll Checking will include the following:
• Certified payroll is signed.
• Make sure social security numbers on the certified payroll
are not provided. The last four digits are acceptable but not
required.
• Hourly wage for all individuals on the certified payroll will
be compared to the Washington State Prevailing Wages and
the Davis Bacon Wage Rates.
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• Verify payrolls disclose the fringe benefits. If this is
missing, request fringe benefit breakdown from the
Contractor.
• Verify the employees' weekly compensation total.
• Review apprenticeship documents for any apprentice.
Request apprenticeship documents if the Contractor has not
provided them.
• Certified payrolls shall contain Copeland Anti -Kickback
Act language (see page 2 Form WH347). If missing,
request the Contractor to revise/resubmit.
• Evidence of review (checkmarks, notes, calculations, etc.)
and the reviewer's initials will be marked on the payroll.
• After the Contractor and each subcontractor have submitted
a payroll with no errors, certified payrolls from the
Contractor and subcontractors that worked on the project
are checked on a weekly basis. Verify that any new job
classification that appears on a payroll is checked for wage
and fringe benefit correctness.
• The CM Consultant will notify the Contractor and copy the
Owner, via email, of any noted discrepancies in the
certified payroll review and request outstanding/missing
payrolls. The Contractor is responsible for ensuring all
subcontractor certified payrolls are submitted and corrected
as directed by the CM Consultant.
• Interviews for all labor classifications for the prime
contractor and each subcontractor must be conducted and
compared with the certified payroll for that period.
Interviews will be conducted once per month.
• DWSRF Reporting: Prepare the 21 -day Labor Package and submit to the
Department of Commerce/DWSRF.
• Substantial Completion: When recommended by the Design Consultant,
prepare and deliver a "Certificate of Substantial Completion" to the Owner
and the Contractor.
• Certificate of Completion: Prepare the "Certificate of Completion of
Public Works Contract" form and assist the City with release of the
retained percentage or Bond in Lieu of Retainage.
• Services of a Diver: A diver with the certifications itemized in the Project
Manual will be included to observe the installed intake screen including
supports, flanged connection, and air purge system connection. This work
will be to determine general compliance with the plans and specifications
and note any potential workmanship issues.
Office Engineering
Objective: Provide engineering support services during construction as included below.
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• Establish, maintain and manage the web based construction management
system (CMS).
• Monitor the timely review of shop drawings and submittals by the Design
Consultant. Review approved submittals to understand final acceptance
comments.
• Design Consultant will review all submittals / shop drawings for approval.
However, the CM Consultant and their subconsultants will review all
approved submittals / shop drawings to obtain familiarity for onsite review
of construction.
• Design Consultant will review all RFIs for response. However, the CM
Consultant and their subconsultants will review all completed RFIs to
obtain familiarity for onsite review of construction.
• Design Consultant, the CM Consultant, and the City will review all change
orders. The CM Consultant will prepare the final change order form for
submittal to the City for processing.
• Lead and manage dispute resolution process seeking advice from
Consultant as needed.
• Maintain records of CM Consultant meetings/phone conferences/emails
concerning design intent.
• Assist the City with reporting and documentation associated with in -water
permits.
Resident Construction Inspection
Objective: Provide resident construction inspection to monitor conformance of the
Contractor's work with the Contract Documents.
Secant Piles: Provide a field representative to observe installation of all of
the secant piles. The field representative will prepare a log of each secant
pile excavation showing the sequence and timing of construction events;
the consistency and behavior of encountered subsurface materials; and
subsurface material depths as observed from the cuttings and spoils,
presence and amount of groundwater, and other pertinent information.
Our representative will also observe and document the installation of
casing and/or use of slurries. Our representative will observe and record
details of concrete placement, including volume delivered, arrival time,
time concrete placement started and finished, method of concrete
placement, concrete depth/elevation, and cumulative volume. Our site
representative will plot actual versus theoretical concrete volume against
measured depth to top of concrete. Daily reports will be prepared and
posted to the CMS.
It is assumed that one drill rig will be employed by the contractor for this
work. If more than one drill rig is employed by the Contractor, we
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recommend mobilizing additional field personnel as necessary to have one
representative observing each drill rig. This further assumes that
concreting operations are staged in such a way that our one representative
can observe the concreting operations (to record the information noted
under Secant Piles, above) as well as observe shaft excavation. Additional
field personnel needed are not included in this estimate.
Tieback Anchors (if used): We will provide a field representative to
observe installation of the tieback anchors. The field representative will
prepare a log of each tieback installation showing the encountered
geologic materials based on drill cuttings, the observed dimensions of the
drillhole and anchor components, observations of the concrete grout
placement and other pertinent observations. Our representative will
observe the anchor tests, including sacrificial, performance, and proof test,
and record the test data and results.
Dewatering System Installation and Initial Well Development Observation
(if used): Provide a field representative to observe installation of
dewatering wells, if used by contactor, and initial well development
activities performed by the Contractor. The field representative will
prepare a log of each boring and dewatering well installation showing the
encountered geologic materials based on drill cuttings and the as -built
depths of well screen intervals.
Dewatering and Excavation Site Visits: Provide a field representative to
make periodic site visits to observe dewatering system operation and
excavation progress and address system performance matters as needed.
Dewatering System Decommissioning Observation: Provide a field
representative to make up to two site visits to observe dewatering system
decommissioning.
Microtunneling: Provide a field representative to observe all of the
microtunneling and carrier pipe installation. Our field representative will
identify the MTBM point -of -contact (POC) to determine the contractor's
work plan and how the contract -required paperwork and other daily
information will be transmitted. MTBM contractors typically do not allow
direct contact with their MTBM pilot.
• Prior to mining, our representative will observe the MTBM
reaction block, jacking system set-up, jacking collar, jacking pipe,
and survey guidance system for conformance with project plans
and specifications and their approved submittal.
• Once the MTBM is in place and mining begins, our representative
will observe and document the daily progress, including
advancement footage and rate, breakdowns, alignment variances,
fluid loss (if available), excavation quantity (if available),
identified mining difficulties (e.g., difficulty steering the MTBM,
others), leaks at the launch pit collar seal, identified surface
settlement above the bore, and other items pertinent to MTBM
construction.
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• At the retrieval pit, our representative will observe and document
the water -tight bulkhead, pipe dewatering, and annulus grouting.
We will observe the grout mix, the order grout ports are filled, the
grout quantity/volume inserted into each port (if available), and
review indications the grouting process successfully filled the
annulus (i.e., sound the pipe walls, or other), pipe lining repairs (if
damaged during construction), and carrier pipe installation.
• Daily reports will be prepared and posted to the CMS.
Electrical Engineering Services:
• Review of the electrical portions of construction submittals
(includes all Division 16 and 17 submittals, and applicable
submittals of other Divisions) to obtain familiarity for on site
review of construction.
• Site visits for construction meetings and to observe electrical
construction progress (limited to ten visits for one person).
• Review (up to 5) electrical change orders to obtain familiarity for
on site review of construction.
• Review (up to 8) Contractor generated Requests For Information
(RFIs) and Design Team responses regarding electrical
construction to obtain familiarity for on site review of construction.
• Review Contractor Record drawings and redline Contract
Documents to incorporate changes to the electrical design.
• A seasoned Resident Inspector will be provided during all other operations
including, but not limited to placement of reinforced concrete and piping
in the wet well, reinforced concrete building slab, CMU building, building
mechanical piping and plumbing, transmission main construction in Court
Street, and during plant start up.
• The total budget is estimated based upon the Contractor's current Project
Schedule dated March 13, 2017 and showing Physical Completion on
March 21, 2018. Resident inspector's time onsite will be appropriate for
the level of construction activity.
• Prepare and maintain daily logs, list of construction deficiencies or other
construction issues, weekly schedule reports, job site photos, quantity
measurements, and correspondence.
• Review and comment on the Contractor's construction schedule. Monitor
the Contractor's progress in relation to the schedule.
• Review Contractor's Record Drawing Set monthly for completeness.
Maintain an Inspector's set of Record Drawings at the field office to
reflect minor items not noted in the change orders and RFIs.
• Issue weekly reports to the Contractor with respect to construction time
consumed on the project and post to the CMS.
• Keep the City and Contractor advised on the time limits as they relate to
the construction schedule.
Page 6 of 8
Coordinate with the Contractor in scheduling Special Inspection services
as provided by the City.
SERVICES PROVIDED BY THE OWNER
• Services of a firm to provide the materials testing and special inspections
in accordance with the plans and the IBC. Services shall include, but not
be limited to, soil compaction, reinforcing steel inspections, reinforced
concrete, CMU construction, concrete slump, air entrainment, and
compression test cylinders, structural steel and structural timber.
• Services of a hydroacoustic monitoring consultant for in -water work
during the installation of HP piles. Develop and obtain approval of a
hydroacoustic monitoring plan in accordance with the Project Manual.
• Services of a turbidity monitoring consultant to test and monitor
downstream extent of turbidity in accordance with the Project Manual.
• Processing of payment to the Contractor.
• Processing of change orders, if necessary.
SCOPE OF WORK DOES NOT INCLUDE
• Submittal / Shop Drawing Review
• Structural Engineering
• Mechanical Engineering (HVAC)
• Electrical Engineering other than inspection of electrical construction
• Preparation of Record Drawings
• Review of the equipment O&M Manuals
• Preparation of, or services related to the O&M Manual
• PLC and HMI programming
• Evaluation, approval, or assistance with PLC or HMI deviations from the
project specifications.
• Troubleshooting of equipment, equipment configuration, or programming.
• Additional field representative during secant pile installation if Contractor
employs a second drill rig.
• Review of or responsibility for the adequacy of safety measures at or near
the project site.
• Review of or responsibility for the adequacy of the methods the Contractor
employs to comply with laws, permits, agency regulations, or other
obligations related to performing construction in or near protected
waterways at or near the project site.
• Permits necessary to conduct site work will be obtained by others and that
necessary compliance monitoring associated with those permits is not
included in our scope.
Page 7 of 8
• Survey support, including top of secant pile elevation, secant pile position,
tip of secant pile elevation, casing elevation (if used), and steel pile
elevation.
• Slurry testing (if used).
• Structural materials special inspection, including concrete testing (e.g.,
slump, compressive strength, etc.) and steel inspection.
• Any environmental assessment or evaluation regarding the presence or
absence of hazardous or toxic materials in the soil, surface water,
groundwater, or air at the site.
• Environmental permit compliance monitoring, including monitoring of
site temporary erosion and sediment control measures.
• Installation, monitoring, and reporting of all geotechnical instrumentation,
including vibration monitoring.
• Instruments and monitoring devices for anchor load testing.
PROJECT BUDGET
The maximum amount payable to the CM Consultant for completion of work associated
with this Scope of Work, including contingencies, salaries, overhead, direct non -salary
costs and net fee shall be as shown in Exhibit B. This amount shall not be exceeded
without prior written authorization of the City.
Page 8 of 8
EXHIBIT "B"
ENGINEERING SERVICES
SCOPE AND ESTIMATED COST
City: 41
Consultant: 107-
1 Page
CITY OFPASCO - CONSTRUCTIONMANAGEMENTAND INSPECTION SER VICES FOR THE COLUMBIA WATER SUPPLY PROJECT
Tasks
Principal
Hours
Project Manager
Hours
Project Engineer
Hours
Civil Eng. Hours
Field Inspector
Hours
Project Management
Shannon & Wilson, Inc.
$
274,000
Construction Contract Administration
$
65,700
Certified Diver (TBD)
$
5,000
Construction Site Meetings/Engineer Visits
12
52
104
104
Progress Estimate Review
8
10
10
36
Certified Payroll
8
10
10
80
Labor Interviews / Reporting
8
10
10
74
Review AlTroved Submittals for Familiarity
24
24
60
Assist with Reporting for 1n -Water Work-C.O.E.
4
8
40
CMS Setup & Maintenance
50
Resident Inspection (Civil / Mechanical)
1,200
Hour Estimate:
36
110
216
394
1200
Fully Burdened Billing Rate Ran e:'
$112 to $177
$99 to 5177
$106 to $145
$77 to $126
$74 to $142
Estimated Full Burdened Billin Rate:+
$165
$150
$145
$110
$110
Full Burdened Labor Cost:
$5,940
$16500
$31,320
$43,340
$132,000
Total Fully Burdened Labor Cost: $ 229,100
Const. Management Contingency (Services Ordered in Writing by City) $ 10,000
Direct Non -Salary Cost
Mileage & Expenses (Mileage Qo current IRS rate)
$
27,600
Printing
Subconsultane
Shannon & Wilson, Inc.
$
274,000
Conley Engineering, Inc.
$
65,700
Certified Diver (TBD)
$
5,000
Subconsultant Overhead (10%)
$
34,470
TOTAL ESTIMATED COST:
645,870
" Actual labor cost will be based on each employee's actual rate. Estimated rates are for determining total estimated cost only. Fully burdened billing rates include
direct salary cost, overhead, and profit.
ua."s 29, 20171 Page8 of
Exhibit C
SHANNON 6WILSONa INC.
March 31, 2017
Mr. Don Tulloch, PE
Senior Project Manager
Gray & Osborne, Inc.
107 South Third Street
Yakima, Washington 98901
City:
Consultant:
ALASKA
CALIFORNIA
COLORADO
FLORIDA
MISSCAIRI
OREGON
WASHINGTON
WASHINGTON DC METRO
WISCOIISIN
RE: PROPOSAL FOR CONSTRUCTION OBSERVATION AND REVIEW SERVICES;
COLUMBIA RIVER INTAKE, CITY OF PASCO, WASHINGTON
Dear Mr. Tulloch,
Shannon & Wilson, Inc. (Shannon & Wilson) is pleased to present this geotechnical construction
support services proposal for the City of Pasco's (City) new Columbia River Intake (CRI) in west
Pasco, Washington. This proposal presents our scope of services and cost estimate to support the
CRI construction of shoring, microtunneling, and dewatering elements. This proposal is based on
our scoping discussions with Gray & Osborne, Inc. and the City's general contractor schedule
provided by e-mail on March, 17, 2017.
BACKGROUND
The City has contracted with Apollo Construction (Apollo) to construct the new CRI along the
Columbia River east shoreline in west Pasco. The new CRI will be located below Interstate 182 (I-
182) westbound lanes on the north side of the bridge.
We understand construction includes the following items.
➢ An approximately 85 -foot -deep secant pile shaft which will house a 251/2 -foot -diameter wet
well upon completion. We understand the secant pile wall specifications require minimum
30 -inch -diameter individual shafts overlapping such that a minimum 8 -inch -thick wall is
achieved within the overlap sections.
➢ A minimum 36 -inch diameter, approximately 227 -foot -long intake pipeline extending from
Columbia River to the wet well. We understand the intake pipeline will be installed using
microtunneling construction methods.
➢ A screen structure over the intake pipeline within the Columbia River.
➢ A control building constructed over the secant pile shaft/wet well footprint.
2705 SAINT ANDREWS LOOP, SUITE A 21-2-63240-001
PASCO, WASHINGTON 99301
509.946.6309 FAX 509492.2897
www.shannonwilsonxom
Mr. Don Tulloch, PE
Gray & Osborne, Inc.
March 31, 2017
Page 2
SHANNON & WILSONt INC.
Murray, Smith & Associates (MSA) and their design team, including McMillen, LLC and
GRI, Inc., completed the project design, plans, and specifications.
SCOPE OF SERVICES
Shannon & Wilson proposes to provide construction observation services for the shoring
(i.e., secant pile wall), microtunneling, and dewatering elements. The following sections describe
our proposed services.
Construction Observation Services
Shannon & Wilson will perform construction observation services to observe construction progress
and Contractor adherence to the contract documents. We anticipate our field representative will be
onsite full time for construction of the following project elements:
Secant Piles: Our field representative will observe and document installation of the
secant piles. The field representative will prepare a log of each secant pile excavation
showing the sequence and timing of construction events; the consistency and behavior of
encountered subsurface materials; and subsurface material depths as observed from the
cuttings and spoils, presence and amount of groundwater, and other pertinent
information. Our representative will also observe and document the installation of
casing and/or use of slurries. Our representative will observe and record details of
concrete placement, including volume delivered, arrival time, time concrete placement
started and finished, method of concrete placement, concrete depth/elevation, and
cumulative volume. Our site representative will plot actual versus theoretical concrete
volume against measured depth to top of concrete.
• Tieback Anchors (if used): Our field representative will observe installation of the
tieback anchors. The field representative will prepare a log of each tieback installation
showing the encountered geologic materials based on drill cuttings, the observed
dimensions of the drillhole and anchor components, observations of the concrete grout
placement and other pertinent observations. Our representative will observe the anchor
tests, including sacrificial, performance, and proof test, and record the test data and
results. (Note: We do not include effort in our cost estimate for this tieback anchor
observation at this time because it is not clear if the secant pile construction will also
utilize tiebacks.)
• Dewatering System Installation and Initial Well Development: Our field
representative will observe installation of dewatering wells and/or wellpoints and initial
well development activities performed by the Contractor. The field representative will
prepare a log of each boring and dewatering well installation showing the encountered
geologic materials based on drill cuttings and the as -built depths of well screen intervals.
21-2-63240-001 Columbia River Intake.Obs pm.r0
21-2-63240-001
Mr. Don Tulloch, PE
Gray & Osborne, Inc.
March 31, 2017
Page 3
SHANNON & WILSON, INC.
■ Dewatering, Excavation, and Bottom Seal Installation: Our field representative will
observe dewatering system operation and excavation progress and address system
performance matters as needed. The rate of excavation and encountered materials will
be documented. Installation of the bottom seal will also be observed and documented.
• Dewatering System Decommissioning Observation: Our field representative will
make up to two site visits to observe dewatering system decommissioning.
Microtunneling: Our field representative will observe and document the
microtunneling and carrier pipe installation. Our field representative will identify the
MTBM point -of -contact (POC) to determine the contractor's work plan and how the
contract -required paperwork and other daily information will be transmitted. MTBM
contractors typically do not allow direct contact with their MTBM pilot.
Prior to mining, our representative will observe the MTBM reaction block, jacking
system set-up, jacking collar, jacking pipe, and survey guidance system for conformance
with project plans and specifications and their approved submittal.
Once the MTBM is in place and mining begins, our representative will observe and
document the daily progress, including advancement footage and rate, breakdowns,
alignment variances, fluid loss (if available), excavation quantity (if available), identified
mining difficulties (e.g., difficulty steering the MTBM, others), leaks at the launch pit
collar seal, identified surface settlement above the bore, and other items pertinent to
MTBM construction.
At the retrieval pit, our representative will observe and document the water -tight
bulkhead, pipe dewatering, and annulus grouting. We will observe the grout mix, the
order grout ports are filled, the grout quantity/volume inserted into each port (if
available), and review indications the grouting process successfully filled the annulus
(i.e., sound the pipe walls, or other), pipe lining repairs (if damaged during construction),
and carrier pipe installation.
Our services will be provided on a full-time or part-time, on-call basis, depending on the activities
underway and the schedule of the Contractor. We will rely on the Contractor to inform us of the
times that we are needed at the project site. At least 24 hours notice is requested for our services
during an on-call basis.
Reporting
After each site visit or field day, as appropriate, our field representative will prepare a Field Activity
Report (FAR) to summarize the notable events throughout the day or our time on site. In the FAR,
we will document our construction observations via notes and/or photographs, and recommended
additional actions to the owner (as appropriate, in our opinion). Reviewed and finalized FARs will
21-2-63240-001 Columbia River Intake.Obs pro.r0
21-2-63240-001
Mr. Don Tulloch, PE
Gray & Osborne, Inc.
March 31, 2017
Page 4
SHANNON & WILSON, INC.
be provided by the Shannon & Wilson's project manager to the designated Gray & Osborne
representative, typically within one working day following the observations.
A final construction observation report may be required. We will prepare a draft report for review
by Gray & Osborne, and then we will prepare a final report that can be submitted to the City. The
report will include a summary of our observations and references to the FARs, as appropriate.
Project Management
In addition to our field representative, office supervision will be required. In this regard, the
Shannon & Wilson project manager and/or principal -in -charge will supervise our field
representative, review daily FARs, and provide additional consulting services, as necessary, such
as:
➢ making site visits to review conditions,
➢ making engineering evaluations and giving recommendations as conditions dictate,
➢ attending meetings at the site as requested, and
➢ providing other services as may be requested.
Additional site visits and/or design efforts by the project manager or principal -in -charge may be
necessary to address unusual or unanticipated conditions, and are difficult to scope and price at this
time, and have not been included in our estimate.
ASSUMPTIONS
We used the following assumptions in preparing this proposal:
Assumed Duration of Construction
* One Shannon & Wilson field representative will be present at the site for construction
observation purposes for any of the scoped activities. Notably, this assumes that only one
drill rig will be used to install secant piles. If more than one drill rig is employed by the
Contractor, we recommend mobilizing additional field personnel as necessary to have one
representative observing each drill rig. This further assumes that concreting operations are
staged in such a way that our one representative can observe the concreting operations (to
record the information noted under Secant Piles, above) as well as observe shaft excavation.
Additional field personnel needed are not included in this estimate.
* Assumed total project element construction durations are 60 workdays to install the secant
wet well (including dewatering and bottom seal construction) and 38 workdays to complete
21.2-63240-001 Columbia River [ntake.Obs prn.r0
21-2-63240-001
Mr. Don Tulloch, PE
Gray & Osborne, Inc.
March 31, 2017
Page 5
SHANNON & WILSON, INC.
the microtunneling construction of the intake pipeline. This is based on the Contractor's
schedule, provided by Gray & Osborne.
* Construction work will occur during the day, during the work week.
Assumed Daily and Weekly Effort
* Full-time construction observation efforts, 12 hours per day total, including 10 hours per day
on site, V2 -hour round-trip travel, and 1.5 -hour per day report preparation and photograph
archiving.
* Part-time construction observation efforts, 6 hours per visit total, including 4 hours per visit
on site, Y2 -hour round trip travel, and 1.5 -hour per day report preparation and photograph
archiving.
* Project Management (communication of construction progress, observed soil conditions,
secant pile or tieback installation data, and keeping design team current on progress, etc.)
1.5 hours per day, per field staff.
* Two hours per week for oversight of our services by senior staff.
* Attendance by Project Manager at up to 2 weekly meetings during construction. Includes
travel time and brief site visit.
Services Provided by Others
We have excluded the following services and assume they will be provided by others:
* Review of or responsibility for the adequacy of safety measures at or near the project site.
* Review of or responsibility for the adequacy of the methods the Contractor employs to
comply with laws, permits, agency regulations, or other obligations related to performing
construction in or near protected waterways at or near the project site.
* Permits necessary to conduct site work will be obtained by others and that necessary
compliance monitoring associated with those permits is not included in our scope.
* Survey support, including top of secant pile elevation, secant pile position, tip of secant pile
elevation, casing elevation (if used), and steel pile elevation.
* Slurry testing (if used).
* Structural materials special inspection, including concrete testing (e.g., slump, compressive
strength, etc.) and steel inspection.
* Any environmental assessment or evaluation regarding the presence or absence of hazardous
or toxic materials in the soil, surface water, groundwater, or air at the site.
* Environmental permit compliance monitoring, including monitoring of site temporary
erosion and sediment control measures.
21-2-63240-001 Columbia River Intake.Obs pro.ro
21-2-63240-001
Mr. Don Tulloch, PE SHANNON & WILSONP INC,
Gray & Osborne, Inc.
March 31, 2017
Page 6
* Installation, monitoring, and reporting of all geotechnical instrumentation, including
vibration monitoring.
* Instruments and monitoring devices for anchor load testing, if applicable.
Other assumptions used in the development of this proposal are indicated in the enclosed Table 2
FEE ESTIMATE
The enclosed Tables 1 and 2 provide additional detail regarding estimated labor hours and
associated fee, and other direct costs (e.g., mileage charges, etc.). We propose to perform these
services on a time -and -expense basis in accordance with a mutually negotiated agreement.
The actual rate of production is largely determined by the Contractor's selected means and methods
for construction. In preparing the estimated labor hours and associated fee, we assumed that
construction will occur as detailed in the construction schedule you provided. In the event that the
project duration is shorter than assumed, you will be invoiced for only those services rendered.
Should it appear that the project duration will be longer than assumed, we will contact you for
direction regarding how you wish to proceed. We will not exceed the total fee authorized in the
project contract without authorization from Gray & Osborne.
CLOSURE
The scope of our services does not include any environmental assessment or evaluation regarding
the presence or absence of wetlands, or hazardous or toxic materials in the soil, surface water,
groundwater or air on or below or around this site. However, if these conditions are encountered,
Shannon & Wilson maintains a staff of engineers, geologists, and hydrogeologists that are qualified
and experienced in the wetlands and hazardous waste fields. We are available to discuss these
services if they are necessary. Additional general information is provided in the attached
"Important Information About Your GeotechnicaUEnvironmental Proposal."
21-2-63240-001 Columbia River Intake.Obs pro.r0
21-2-63240-001
Mr. Don Tulloch, PE
Gray & Osborne, Inc.
March 31, 2017
Page 7
SHANNON & WILSON, INC.
We appreciate the opportunity to submit this proposal and look forward to working with Gray &
Osborne on this project. Please contact me at (509) 543-2866 if you have questions regarding this
proposal.
Sincerely,
SHANNON & WILSON, INC.
Clinton A. Wilson, P.E.
Senior Engineer
CAW:MDH/caw
Enclosures: Table 1 — Fee Summary
Table 2 — Estimated Labor Hours and Fee
Important Information About Your Geotechnical Engineering Proposal
21-2-63240-001 Columbia River Intake.Obs pro.r0
21-2-63240-001
SHANNON & WILSON, INC.
CITY OF PASCO
COLUMBIA RIVER INTAKE
CONSTRUCTION SUPPORT SERVICES
TABLE 1 - FEE SUMMARY
3128/2017
21-2-63240-001 Col. River Inake.obsfee.r0
Table 1 - Fee Summary Page 1 of 1 21-2-63240-001
Hourly
Estimated
Classification
Hours
Rate
Cost
Vice President
80
$245.00
$19,600
Sr Associate
0
$195.00
$0
Associate
166
$170.00
$28,220
Sr Professional ill
1324
$160.00
$211,840
Sr. Professional II
4
$140.00
$560
Sr Professional
0
$125.00
$0
Professional IV
8
$110.00
$880
Sr Technical Svcs-Field/Lab/Tech Asst
6
$108.00
$648
Sr Office Svcs-Acctg/EA/Lib/Mktg/Rec(WP
12
$103.00
$1,236
Technical Svcs III-Field/Lab/Tech Asst
0
$90.00
$0
Total Hours 1600
Total Labor
$262,984
Other Direct Costs
Copies / printing
1,000 Pages
$0.50/Page $
500.00
Mileage (15 miles r/t)
1,800 Miles $0.535/mile $
963.00
Airfare (r/t St. Louis - Pasco)
4 r/t
$800 / r/t $
3,200.00
Lodging (including average 13% tax)
38 Days
$96/Day $
4,122.24
Per Diem (meals & incidentals)
38 Days
$59/Day $
2,242.00
Total Reimbursable Costs: $
11,027.24
SUBCONTRACTORS
$0
Total Reimbursable Costs:
$0
Total Shannon & Wilson Estimated Fee
$274,011
3128/2017
21-2-63240-001 Col. River Inake.obsfee.r0
Table 1 - Fee Summary Page 1 of 1 21-2-63240-001
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SHANNON & WILSON, INC.
Geotechnical and Environmental Consultants
Attachment to and part of Proposal 21-2-63240-001
Date: March 31, 2017
To: Mr. Don Tulloch, PE
RE: Columbia River Intake, Pasco, WA
IMPORTANT INFORMATION ABOUT YOUR
GEOTECHNICAL/ENVIRONMENTAL PROPOSAL
More construction problems are caused by site subsurface conditions than any other factor. The following suggestions and
observations are offered to help you manage your risks.
HAVE REALISTIC EXPECTATIONS.
If you have never before dealt with geotechnical or environmental issues, you should recognize that site exploration identifies actual
subsurface conditions at those points where samples are taken, at the time they are taken. The data derived are extrapolated by the
consultant, who then applies judgment to render an opinion about overall subsurface conditions; their reaction to construction activity;
appropriate design of foundations, slopes, impoundments, recovery wells; and other construction and/or remediation elements. Even
under optimal circumstances, actual conditions may differ from those inferred to exist, because no consultant, no matter how qualified,
and no subsurface program, no matter how comprehensive, can reveal what is hidden by earth, rock, and time.
DEVELOP THE SUBSURFACE EXPLORATION PLAN WITH CARE.
The nature of subsurface explorations—the types, quantities, and locations of procedures used—in large measure determines the
effectiveness of the geotechnical/environmental report and the design based upon it. The more comprehensive a subsurface
exploration and testing program, the more information it provides to the consultant, helping to reduce the risk of unanticipated
conditions and the attendant risk of costly delays and disputes. Even the cost of subsurface construction may be lowered.
Developing a proper subsurface exploration plan is a basic element of geotechnicallenvironmental design, which should be
accomplished jointly by the consultant and the client (or designated professional representatives). This helps the parties involved
recognize mutual concerns and makes the client aware of the technical options available. Clients who develop a subsurface
exploration plan without the involvement and concurrence of a consultant may be required to assume responsibility and liability for
the plan's adequacy.
READ GENERAL CONDITIONS CAREFULLY
Most consultants include standard general contract conditions in their proposals. One of the general conditions most commonly
employed is to limit the consulting finn's liability. Known as a "risk allocation" or "limitation of liability," this approach helps prevent
problems at the beginning and establishes a fair and reasonable framework for handling them, should they arise.
Various other elements of general conditions delineate your consultant's responsibilities. These are used to help eliminate confusion
and misunderstandings, thereby helping all parties recognize who is responsible for different tasks. In all cases, read your consultant's
general conditions carefully and ask any questions you may have.
HAVE YOUR CONSULTANT WORK WITH OTHER DESIGN PROFESSIONALS.
Costly problems can occur when other design professionals develop their plans based on misinterpretations of a consultant's report.
To help avoid misinterpretations, retain your consultant to work with other project design professionals who are affected by the
geotechnical/environmental report. This allows a consultant to explain report implications to design professionals affected by them,
and to review their plans and specifications so that issues can be dealt with adequately. Although some other design professionals may
be familiar with geotechnical/environmental concerns, none knows as much about them as a competent consultant.
Page 1 of 2 1/2017
OBTAIN CONSTRUCTION MONITORING SERVICES.
Most experienced clients also retain their consultant to serve during the construction phase of their projects. Involvement during the
construction phase is particularly important because this permits the consultant to be on hand quickly to evaluate unanticipated
conditions, to conduct additional tests if required, and when necessary, to recommend alternative solutions to problems. The
consultant can also monitor the geotechnical/environmental work performed by contractors. It is essential to recognize that the
construction recommendations included in a report are preliminary, because they must be based on the assumption that conditions
revealed through selective exploratory sampling are indicative of actual conditions throughout a site.
Because actual subsurface conditions can be discerned only during earthwork and/or drilling, design consultants need to observe those
conditions in order to provide their recommendations. Only the consultant who prepares the report is fully familiar with the
background information needed to determine whether or not the report's recommendations are valid. The consultant submitting the
report cannot assume responsibility or liability for the adequacy of preliminary recommendations if another party is retained to
observe construction.
REALIZE THAT ENVIRONMENTAL ISSUES MAY NOT HAVE BEEN ADDRESSED.
If you have requested only a geotechnical engineering proposal, it will not include services needed to evaluate the likelihood of
contamination by hazardous materials or other pollutants. Given the liabilities involved, it is prudent practice to always have a site
reviewed from an environmental viewpoint. A consultant cannot be responsible for failing to detect contaminants when the services
needed to perform that function are not being provided.
ONE OF THE OBLIGATIONS OF YOUR CONSULTANT IS TO PROTECT THE SAFETY, PROPERTY, AND WELFARE OF THE
PUBLIC.
A geotechnical/environmental investigation will sometimes disclose the existence of conditions that may endanger the safety, health,
property, or welfare of the public. Your consultant may be obligated under rules of professional conduct, or statutory or common law,
to notify you and others of these conditions.
RELY ON YOUR CONSULTANT FOR ADDITIONAL ASSISTANCE.
Your consulting firm is familiar with several techniques and approaches that can be used to help reduce risk exposure for all parties to
a construction project, from design through construction. Ask your consultant, not only about geotechnical and environmental issues,
but others as well, to learn about approaches that may be of genuine benefit.
The preceding paragraphs are based on information provided by the
ASFE/Association of Engineering Firms Practicing in the Geosciences, Silver Spring, Maryland
Page 2 of 2 1/2017
Conley Engineering, Inc.
Consulting Electrical Engineers
March 28, 2017
Don Tulloch, P.E.
Nancy Wetch, P.E.
Gray and Osborne
107 So 3rd Street
Yakima, WA 98901
Re: Proposal for Construction Administration Services
City of Pasco - Water Intake Structure
—Scope of Services
City.
Consultant:
3 Pages
Thank you for the opportunity to propose our Electrical Engineering Construction
Administration Services for the City of Pasco Columbia Water Supply Project. Jasen Moore and
Dave Bowman will comprise the primary project team from our office. This proposal is based
upon the construction administration scope for this project as listed below. Compensation for
work requested and performed beyond this scope shall be negotiated when the work is requested.
Scope Inclusions:
• Review of the electrical portions of construction submittals (includes all Division 16 and
17 submittals, and applicable submittals of other Divisions) to obtain familiarity for on
site review of construction.
• Site visits for construction meetings and to observe electrical construction progress
(limited to ten visits for one person).
• Review (up to 5) electrical change orders to obtain familiarity for on site review of
construction.
• Review (up to 8) Contractor generated Requests For Information (RFIs) and Design
Team responses regarding electrical construction to obtain familiarity for on site review
of construction.
• Review Contractor Record drawings and redline Contract Documents to incorporate
changes to the electrical design.
Scope Exclusions:
• Troubleshooting of equipment, equipment configuration, or programming.
• PLC programming.
• HMI programming.
• Evaluation of, approval of, or assistance with PLC or HMI deviations from the project
specifications.
• Any work not explicitly described in the bulleted items shown above under "Scope
Inclusions"
Z:IBusiness DevelopmentlProposalslPending PrcposalslG60YPascolCE1 Proposal for Pasco Water Intake CA(ravI).docx
P.O. Box 8326, Yakima, WA 98908 205 North 40th Avenue, Suite 201, Yakima, WA 98908
Voice: 509-965-9872 Fax:509-965-9873 • Data: 509-965-9271
PROPOSAL FOR CONSTRUCTION ADMINISTRATION SERVICES
We propose to complete the work scoped above on a Time and Expense basis, and suggest a
budget of $ 65,700.
Sincerely,
David Bowman, P.E.
cc: Job File /Chron File
Conley Engineering, Inc. Page 2
Nancy Wetch
From: Dave Bowman <dab@coneng.com>
Sent: Thursday, March 30, 2017 2:20 PM
To: Donald Tulloch
Cc: Nancy Wetch
Subject: Pasco Columbia River Intake - time/hrs breakdown
Don and Nancy,
Per your request, here's a breakdown of our projected personnel and costs for this project.
Category
Rate
Hrs
Cost
Prin. Eng.
$169
24
$ 4,056
Sr. Eng
$153
46
$ 7,038
Reg. Eng.
$137
97
$13,289
Proj. Eng
$121
250
$30,250
Eng. Tech
$ 89
110
$ 9,790
Adminis.
$ 58
22
$ 1,276
Total Cost
$65,699
Dave Bowman
Conley Engineering, Inc.
509 895-0043 [direct]
509 949-9347 [cell]
509 965-9872 [main office)
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