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07-20-2017 Planning Commission Meeting Packet
IFLANNHNG REGULAR MEETING I. CALL TO ORDER: II. ROLL CALL: III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES: V. OLD BUSINESS: VI. PUBLIC HEARINGS: -AGENDA 7:00 P.M. July 20, 2017 Declaration of Quorum June 15, 2017 A. Preliminary Plat Iris Meadows, 34 -Lots (Sunbelt Properties LLC) (MF# PP 2017-007) B. Special Permit Dwelling Unit on Second Floor of Existing Vacant Building on a Commercially -Zoned Lot (Melesio Aguilar) (MF# SP 2017-007) - Cancelled C. Special Permit Recreation Complex (JUB Engineers, Incl (MF# SP 2017-008) D. Special Permit Pronghorn Ready -Mix Plant (MF# SP 2017-009) E. Special Permit Head Start Early Learning Center (Benton Franklin Head Start) (MF# SP 2017-010) F. Rezone Quail Investment Rezone (Terry Blankenship) (MF# Z 2017-001) G. Rezone Port of Pasco Rezone from R -S-1 to I-1 (Port of Pasco) (MF# Z 2017-0021 H. Block Grant 2018 Community Development Block Grant Allocations (MF# BGAP 2017-003) VII. WORKSHOP: VIII. OTHER BUSINESS: IX. ADJOURNMENT: This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.com/psctvlive. Audio equipment available for the hearing impaired; contact staff for assistance. REGULAR MEETING PLANNING CALL TO ORDER: MEETING The meeting was called to order at 7:OOpm by Chairwoman Bykonen. POSITION MEMBERS PRESENT No. 1 Tanya Bowers No. 2 Joseph Campos No. 3 Paul Mendez No. 4 Alecia Greenaway No. 5 No. 6 Loren Polk No. 7 No. 8 Pam Bykonen No. 9 Gabriel Portugal APPEARANCE OF FAIRNESS: MEMBERS ABSENT Joe Cruz Zahra Roach June 15, 2017 Chairwoman Bykonen read a statement about the appearance of fairness for hearings on land use matters. There were no declarations. Chairwoman Bykonen then asked the audience if there were any objections based on a conflict of interest or appearance of fairness question regarding the items to be discussed. There were no objections. ADMINISTERING THE OATH: Chairwoman Bykonen explained that state law requires testimony in quasi-judicial hearings such as held by the Planning Commission be given under oath or affirmation. Chairwoman Bykonen swore in all those desiring to speak. APPROVAL OF MINUTES: Commissioner Greenaway moved, seconded by Commissioner Bowers that the minutes dated May 18, 2017 be approved. The motion passed unanimously. OLD BUSINESS: A. Preliminary Plat Chiawana Heights, Lot Clarification (Ron Asmus Homes, Incl (MF# PP 2017-0021 Chairwoman Bykonen read the master file number and asked for comments from staff. Dave McDonald, City Planner, discussed the preliminary plat application for Chiawana Heights. This item came before the Planning Commission in April at which time a recommendation was made to City Council to approve the preliminary plat. Since that time the developer has been working on his engineering for water, sewer and streets. As he was proceeding through that process they learned that the sewer line on the eastern se edge of the development happened to be located in the highest part of the field, making it difficult for the southwest corner of the subdivision to be able to get into that sewer - it would have to be raised about 8' which would then elevate the developers property 8' above the School District property so they would need a retaining wall or a slope onto the School District property which would occupy their driveway for the buses. That won't work but there is an option that would require the developer to put a sewer line down Road 84 to the irrigation canal which is quite some distance. To be able to do that and to cover the costs of doing that, the developer would like to add 4 more lots to the subdivision. The street layout would remain the same, the connection to the north and Riverhawk Estates would remain or perhaps move to the west to line up with the other north to south street because the same problem is also occurring in the subdivision to the north and they also need to get into the sewer going down to Road 84. There is an administrative approval process for Staff to approve minor changes to plat as long as it doesn't affect streets, etc. But prior to that, Staff wanted to run it by the Planning Commission if the additional lots from Road 80 to Road 84 met the original intent that the Planning Commission had decided on. Commissioner Greenaway stated that she didn't see a problem with the additional lots. Chairwoman Bykonen said she was fine with the addition as it still met the lots per gross acre. A motion was not required on this item. B. Preliminary Plat Chiawana Place, Lot Offset (Derek Alexander) (MF# PP 2017-0051 Chairwoman Bykonen read the master file number and asked for comments from staff. Dave McDonald, City Planner, explained the preliminary plat for Chiawana Place was recommended to City Council at the previous Planning Commission Meeting, but has been remand to the Planning Commission with specific instructions to review the location of the street connection from the Plat to Argent Road. The concern was that the proposed access street was too close to Road 72 on the south side of Argent Road. Typically the offset permitted in the code from two different streets is 125' which works well on local access streets but Argent Road is a major arterial street and will only get busier. Currently there is already school traffic on Argent backed up Road 68 during certain periods of the day. With that concern, City Council asked that this plat be remanded back to the Planning Commission to be reviewed again to see if the access road could be adjusted to the west. Mr. McDonald explained there were limited opportunities on where to move the street due to the gas line easement to the west and the location of the BPA power poles. The gas company will not permit a road going north and south on top of the gas line. Roads are allowed to cross the gas line perpendicular but cannot follow the gas line. Another problem with the gas line easement is that there is a large BPA power pole right where the road would need to go and that pole cannot be moved. If the road were to be moved to the east there is another power pole in the way. The only place to locate the access street is to go back to the original design that was rejected due to concerns over the creation of a flag lot, however, there is no code against flag lots. Staff is recommending due to traffic safety to have the road moved and accept the flag lot in the subdivision. Commissioner Campos discussed the traffic on Argent Road and how big of an impact -2- would the proposed road in the subdivision make on Argent Road. Mr. McDonald responded that overall with the proposed access road being just 152' from Road 72 (center line to center line) there is a conflict in turning movements because of the short separation it is hard to see an individual turning out of the other street. There may be two people turning at the same time trying to get into the turn lane which could create problems and slow traffic down. If the connecting roads are farther apart there is a little extra safety buffer. The access road cannot be eliminated because it would be difficult to get into the property because of the gas line and there needs to be two ways in and out of the subdivision for fire safety, police and ambulance services. Commissioner Alvarado asked for clarification on the differences between the two plats that were shown on the overhead projector. Mr. McDonald stated the first plat shown was the plat that eliminated the flag lot, however it had the road located too close to Road 72. The second plat was the original plat that had a flag lot. Mr. McDonald added that the applicant was present to clarify anything, although the public hearing has been closed so his comments could only be for clarification purposes. Commissioner Alvarado asked if the easement would be a road in the original plan. Mr. McDonald responded that the gas line easement will remain an easement and will always be there because of high pressure underground gas line. Commissioner Mendez asked if the applicant had any issues with the proposal. Derek Alexander, 2090 Kingston Road, Richland, WA spoke on behalf of his plat application. He answered that he does not have an issue with the revised plat. There is only one issue that came up after the last Planning Commission Meeting. He said that on the west side of the plat there is a 30' road easement and according to the staff report to the Planning Commission, that is an arterial street and intended to be a 40' easement. It was realized late in the game and in the reading of the report. He requested that he could be able to maintain the 30' easement for the road. His reasoning is that the School District property has some issues on their side if increased to a 40' easement as there are at least 1-2 BPA power poles in that easement. And from the indication of their surveyor the south side of Road 76 has a 30' easement so there would be consistency. Chairwoman Bykonen asked if the 30' easement would meet the street standards and if this would be the appropriate place to ask for a variance to the easement. Mr. McDonald stated that is too late to request a variance at this point because the public hearing has been closed and a recommendation already made to City Council. The applicant would have had to file for an appeal, however, the 10 day period to file an appeal has also passed. The only other option would to appeal it after the City Council has made their recommendation but that appeal would have to go to District Court. The recommendation for the right-of-way was in both reports to the Planning Commission and the applicant had a chance to bring this up during the public hearing. The right of way width was listed in previous DNR packets when DNR surveyed the property. Road 76 is a -3- major street that will hopefully connect all the way north of the freeway. Rick White, Director, added that the City doesn't like to tell people no, however, sometimes it has to happen. Just north of this site is an 80' right of way and inconsistency would not be good to promote. Chairwoman Bykonen asked if it would be appropriate for the Planning Commission to just move forward and make a recommendation based on what is before them and not make an amended motion. Mr. White said the choices are very limited and that the remand is only for the offset with the road onto Argent and the proposed road. For now the issue is dead regarding the right of way. Commissioner Bowers moved, seconded by Commission Greenaway, the Planning Commission recommend the City Council approve the preliminary plat layout for Chiawana Place as shown in Exhibit # 1. The motion passed unanimously. C. Preliminary Plat Riverhawk Estates. 199 -lots (Single Family) IRP Development) (MF# PP 2017-0041 Chairwoman Bykonen read the master file number and asked for comments from staff. Dave McDonald, City Planner, explained some of the problems being encountered to provide sewer to northwesterly portion of the plat. A minor adjustment may need to be made in one of the streets between now and final platting. Mr. McDonald also pointed out that Condition #9 was added which requires the developer to enter into an agreement not to protest any LID'S for construction of Chapel Hill Boulevard between Road 84 and Road 68 and also for the construction of Road 76. Commissioner Portugal asked if there was a future school site at the corner of this plat. Mr. McDonald answered the School District bought property at the south end of Road 84 wand have received a special permit for an elementary school. The City and the School District will partner to create a park at that location. Commissioner Bowers asked for clarification on a possible discrepancy in the road placement of Riverhawk Estates and Chiawana Heights (directly to the south of Riverhawk Estates). On one of the plans a street is called "F Road" on Riverhawk but on Chiawana Heights it is called "Road E". Mr. McDonald explained that the road names don't matter at this time but Staff will coordinate with the developers to ensure the names will be consistent on the final plats. Commissioner Alvarado asked if the City has a methodology or number of acres for parks. Mr. McDonald responded that typically the City likes to have 5 acres of park space when a development contains 160 acres - which could contain 500-600 homes. This whole area is over 160 acres but the City has been working with the School District to utilize some of the school grounds to locate a park in this neighborhood. Each one of the lots in the subdivision pays a park fee when the permits are issued along with various other fees (i.e. traffic impact, school impact fees, etc.). Commissioner Greenaway moved, seconded by Commissioner Mendez, to adopt the findings of fact and conclusions therefrom as contained in the June 15, 2017 staff report. The motion passed unanimously. Commissioner Greenaway moved, seconded by Commissioner Campos, based on the findings of fact and conclusions as adopted, the Planning Commission recommend the City Council approve the preliminary plat for Riverhawk Estates, with conditions as listed in the June 15, 2017 staff report. The motion passed unanimously. PUBLIC HEARINGS: A. Block Grant Community Development Block Grant (CDBG) Substantial Amendment to Annual Action Plan 2016 and 2017 (MF# BGAP 2017-006) Chairwoman Bykonen read the master file number and asked for comments from staff. Rick White, Community 8s Economic Development Director, discussed the CDBG Substantial Amendment to the 2016 8s 2017 Annual Action Plan. With the amount of money the City receives from HUD, roughly $650,000-$675,000 per year, there are sometimes activities that come in under budget or the project gets cancelled over the course of the year to affect the budget item that the Planning Commission recommended and that City Council approved. In this case, the City has exceeded the 10% of its yearly allocation in terms of "changed funds for projects" which is why it has come back to the Planning Commission and will then go to City Council. Roughly $275,000 has been cancelled in projects and with program income of almost $78,500 there is nearly $354,000 to reallocate. The staff memo includes the breakdown of where the available money is recommended to be funded. Some of the funds will go to the Catholic Families Volunteer Chore Services who help build handicap ramps at the homes of low -moderate elderly families. Other funds will be allocated to help with home rehabilitations, which was previously awarded to Community Action Connections (CAC) who have not used the funds. However, the City has taken this project back as there are projects that the funds could be used for. There is also an item for new community housing programs - Rebuilding Mid -Columbia. This organization applied for CDBG funds for the 2017 program year but at that time they had not received their 501(c)(3). They now have their 501(c)(3) and will be partnering with the City to complete housing projects. This will give their organization the experience and training while helping the City complete these projects but the money will be funneled through the City while they will be bringing in the projects. It will be much like a mentoring relationship and will assist the City. Staff is also recommending additional funds be allocated to the Pasco Specialty Kitchen, partially by reallocating the Commission recommended to the fagade - more money was spent on the flooring project and the fagade project will still be facilitated. The Downtown Fagade Improvement Program received funding as we are at a point now where some projects can be accomplished. Money is also being spent now on the Peanuts Park project located downtown and staff is recommending more funds to be allocated to that project as well. So public money is being reinvested -5- downtown and hopefully that will spur private investments downtown. The first phase will be the renovation of Peanuts Park and Farmer's Market. The second phase will be at the intersection of 4th Avenue and Lewis Street, setting up for the third phase, which is a festival street on 4th Avenue west of the Farmer's Market to be used for festival space. A couple of projects were closed/ cancelled. The sidewalk in front of the Senior Center was cancelled, as the money for that came from the funds from the Police Department Building and the Downtown Sidewalks project was closed because those improvements will happen when the Lewis Street Underpass project is under construction in roughly 2019. Commissioner Bowers said when these projects were first brought to the Planning Commission, Angie Pitman, Block Grant Administrator, had recommendations for the allocations. Now since there is an adjustments in funds, what is before the Commission at this time are the recommendations for reallocations. Mr. White stated that was correct. Commissioner Bowers asked about programs, such as the Martin Luther King Center staff funds, and why those projects didn't receive additional reallocated funds. Mr. White responded that those are annual funds and didn't need additional monies. Commissioner Greenaway stated that she was happy to see that the City was partnering with Rebuilding Mid -Columbia to repair homes. Mr. White responded that it is a really good thing because there aren't enough community housing based programs. It also assists with funds with the HOME program. Commissioner Campos added that many federal grant programs requires organizations to have so much experience in order to receive funds so this would allow for Rebuilding Mid - Columbia to gain the experience they need to be able to apply for additional federal funds. Commissioner Alvarado asked what the scope was for Rebuilding Mid -Columbia and what did they intend to grow into. Mr. White stated that they are a community housing based improvement program and they most likely want to become a lot like Habitat for Humanity, which is the only other community housing base administrator in the area. With no further questions or comments the public hearing closed. Commissioner Bowers moved, seconded by Commissioner Greenaway, to close the public hearing and recommend the City Council approve the use of funds for the Community Development Block Grant Program as set forth in the "2016.1 Fund Summary" as recommended by Staff. The motion passed unanimously. OTHER BUSINESS: Rick White, Community 8s Economic Development Director, stated that at the hearing in July, the Planning Commission will be hearing from applicants for the 2018 Community Development Block Grant funds as well as holding public hearings on some code amendment items that the Planning Commission had discussed during previous workshops. With no further discussion or business, the Planning Commission was adjourned at 7:46 p.m. Respectfully submitted, David McDonald, City Planner -7- REPORT TO PLANNING MASTER FILE NO: PP 2017-007 APPLICANT: Sun Belt Properties HEARING DATE: 7/20/2017 8202 Quinault Ave Ste. C ACTION DATE: 8/17/2017 Kennewick, WA 99336 BACKGROUND REQUEST: Preliminary Plat: Iris Meadows, (34 -Lot Single Family Subdivision). 1. PROPERTY DESCRIPTION: Legal: NW Quarter of Section 16, T9N, R29E, WM General Location: The 3300 block of Rd 100 (East side of Road 100) Property Size: 12.88 Acres Number of Lots Proposed: 34 single-family lots Square Footage Range of Lots: 12,012 ft2 to 14,545 ft' Average Lot Square Footage: 12,446ft2 2. ACCESS: The property will have access from Road 100 and eventually connect to Rd 96. 3. UTILITIES: Municipal sewer services are located in Road 100. 4. LAND USE AND ZONING: The site is zoned RS -12 (Suburban Residential). Surrounding properties are zoned and developed as follows: NORTH: RS -12 - Montgomery Estates SOUTH: R-1 - Vacant 8s a Church EAST: RS -20 - Vineyard WEST RS -20 - Loviisa Farms 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates the site is intended for low-density residential development. According to the Comprehensive Plan, low-density residential development means 2 to 5 dwelling units per acre. The criteria for allocation under the future land use section of Volume II of the Comprehensive Plan (Vol. II, page 17) encourages development of lands designated for low-density residential uses when or where sewer is available; the location is suitable for home sites; and there is a market demand for new home sites. Policy H -1-E encourages the advancement of home ownership, and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. Goal LU -2 encourages the maintenance of established neighborhoods and the creation of new neighborhoods that are safe and enjoyable places to live. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non -Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11- 355). ANALYSIS The proposed subdivision is located immediately east of Road 100 and north of the Desert Springs Church at the northeast corner of Road 100 and Argent Road. From the mid -1940s to recent years the property was the Olsen farm. Mrs. Olsen sold the property to Kingspoint Christian School in 2000. The Kingspoint School was granted two special permits for school over the years but was unable to follow through with construction plans to build a school. The property was recently sold to a developer who plans on developing 34 single-family lots on the property. The site has been designated for low-density residential development since 1982 and was zoned RS -12 when it was annexed in 2000. Properties to the west are developed with single-family homes on lots zoned RS -12 (Wilson Addition) and RS -20 (Peppermint Terrace). Properties to the east and north of the site are also designated for low-density residential development. LOT LAYOUT: The proposed plat contains 34 residential lots. The lots vary in size from 12,012 square feet to 14,545 square feet. The average lot size is 12,446 square feet. The proposal is consistent with the density requirements of the RS -12 zoning on the site. The minimum lot size for the RS -12 zone is 12,000 square feet. RIGHTS-OF-WAY: All lots have frontage on streets which will be dedicated. The east half of Road 100 will be finished with this subdivision to match the Road 100 improvements that were installed with Montgomery Estates to the north. The street along the north portion of the plat lines up with Merlot Drive to the east. Merlot Drive will eventually connect Road 100 to Road 96. UTILITIES: Municipal water service runs north and south in Road 100. A sewer line also runs north in Road 100. The plat is within the FCID boundaries and will be served by the Irrigation District. The power poles along Road 100 will need to be relocated out of the right-of-way. They are currently not in the right-of-way but Road 100 needs to be widened and additional right-of-way must be dedicated with this plat. A utility easement will be needed along the first 10 feet of street frontage of all lots. The final location and width of the easements will be determined during z the engineering design phase. The front yard setbacks for construction purposes are larger than the requested easements; therefore the front yard easements will not diminish the buildable area of the lots. The City Engineer will determine the specific placement of fire hydrants and streetlights when construction plans are submitted. As a general rule, fire hydrants are located at street intersections and with a maximum interval of 500 feet between hydrants on alternating sides of the street. Streetlights are located at street intersections, with a maximum interval of less than 300 feet on residential streets, and with a maximum interval of 150 feet on arterial streets. The intervals for street light placements are measure along the centerline of the road. Street lights are placed on alternating sides of the street. STREET NAMES: The proposed street names will be added prior to final plat approval. IRRIGATION: The municipal code requires the installation of irrigation lines as part of the infrastructure improvements. The property is within the FCID boundaries and will not be served by the City. WATER RIGHTS: The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. If no water rights are available to transfer to the City the property owner/ developer must pay a water right fee in lieu thereof. FINDINGS OF FACT State law (RCW 58.17.010) and the Pasco Municipal Code require the Planning Commission to develop Findings of Fact as to how this proposed subdivision will protect and enhance the health, safety and general welfare of the community. The following is a listing of proposed "Findings of Fact:" Prevent Overcrowding: Density requirements of the RS -12 zone are designed to address overcrowding concerns. The Comprehensive Plan suggests the property in question be developed with 2 to 5 dwelling units per acre. The proposed Plat has a density of approximately 2.6 units per acre. No more than 40 percent of each lot is permitted to be covered with structures per the RS -12 standards. Parks Opens Space/Schools: The entrance to Chiawana Park is located about 1,800 feet to the southeast of the plat. The City is required by RCW 58.17. 110 to make a finding that adequate provisions are being made to ameliorate the impacts of the proposed subdivision on the School District. At the request of the School District the City enacted a school impact fee in 2012. The 3 imposition of this impact fee addresses the requirement to ensure there are adequate provisions for schools. A school impact fee in the amount of $4,700 will be charged for each new dwelling unit at the time of building permit issuance. Effective Land Use/Orderly Development: The Plat is laid out for single- family development as identified in the Comprehensive Plan. The maximum density permitted under the Comprehensive Plan for low-density residential areas is 5 dwelling units per acre. The developer is proposing a density of 2.6 units per acre. The proposed development will include improvements to Road100 and the first segment of the Merlot Drive connection to Road 96. Safe Travel & Walking Conditions: The plat will connect to the community through the existing network of streets. Sidewalks will only be installed along Road 100 as the interior lots within the RS -12 zone do not require sidewalks. The sidewalk along Road 100 will be constructed to current City standards and to the standards of the American's with Disabilities Act (ADA). Adequate Provision of Municipal Services: All lots within the plat will be provided with water, sewer and other utilities. Provision of Housing for State Residents: This Preliminary Plat contains 34 residential building lots, providing an opportunity for the construction of 34 new dwelling units in Pasco. Adequate Air and Light: The maximum lot coverage limitations, building height restrictions and building setbacks will assure that adequate movement of air and light is available to each lot. Proper Access & Travel: The streets through and adjoining the Plat will be paved and developed to City standards to assure proper access is maintained to each lot. Connections to the community will be provided by Road 100. The Preliminary Plat was submitted to the Transit Authority for review (The discussion under "Safe Travel" above applies to this section also). Driveways are typically limited on major streets such as Road 100. The plat has been laid out to allow for a block wall along road 100 with access provided by interior streets only. Comprehensive Plan Policies & Maps: The Comprehensive Plan designates the Plat site for low-density residential development. Policies of the Comprehensive Plan encourage the advancement of home ownership and suggest the City strive to maintain a variety of housing for residents. Other Findings: 4 • The site is within the Pasco Urban Growth Boundary. • The State Growth Management Act requires urban growth and urban densities to occur within the Urban Growth Boundaries. • The site is relatively flat with a slight slope to the south. • The site is currently vacant. • The site is not considered a critical area, a mineral resource area or a wetland. • The Comprehensive Plan identifies the site for low-density residential development. • Low-density residential development is described in the Comprehensive Plan as two to five dwelling units per acre. • The site is zoned RS -12 (Suburban Residential). • The developer is proposing 2.6 dwelling units per acre. • The Housing Element of the Comprehensive Plan encourages the advancement of programs that promote home ownership and development of a variety of residential densities and housing types. • The Transportation Element of the Comprehensive Plan encourages the interconnection of neighborhood streets to provide for the disbursement of traffic. • The interconnection of neighborhood streets is necessary for utility connections (looping) and the provision of emergency services. • Merlot Drive along the northern portion of the plat has been position to allow for the extension of merlot Drive from Road 96 to the east. • Per the ITE Trip Generation Manual 8th Addition the proposed subdivision, when fully developed, will generate approximately 340 vehicle trips per day. • The current traffic impact fee is $709 per dwelling unit. The impact fees are collected at the time permits are issued and said fees are used to make traffic improvements and add traffic signals in the 1-182 Corridor when warranted. • The current park impact fee is $1,420 per dwelling unit. The fee can be reduced by 58 percent if a developer dedicates a five acre park site to the City. The dedication of a fully constructed park reduces the fee by 93 percent. • RCW 58.17.110 requires the City to make a finding that adequate provisions have been made for schools before any preliminary plat is approved. • The City of Pasco has adopted a school impact fee ordinance compelling new housing developments to provide the School District with mitigation fees. The fee was effective April 16, 2012. E • Past correspondence from the Pasco School District indicates impact fees address the requirement to ensure adequate provisions are made for schools. • Plat improvements within the City of Pasco are required to comply with the 2015 Standard Drawings and Specification as approved by the City Engineer. These improvements include but are not limited to water, sewer and irrigation lines, streets, street lights, storm water retention and sidewalks where required by zoning. Sidewalks will be required along Road 100. • Water lines and fire hydrants are required to be looped. • Per PMC 12.36.050 the developer must extend all utilities to and through the subject parcel. • All engineering designs for infrastructure and final plat(s) drawings are required to utilize the published City of Pasco Vertical Control Datum. • All storm water generated from a developed plat is required to be disposed of per City and State codes and requirements. Prior to the City of Pasco accepting construction plans for review the developer is required to enter into a Storm Water Maintenance Agreement with the City. The developer is responsible for obtaining the signatures of all parties required on the agreement and to have the agreement recorded with the Franklin County Auditor. The original signed and recorded copy of the agreement is presented to the City of Pasco at the intake meeting for construction plans. • Storm water runoff and infiltration calculations must comply with the Storm Water Management Manual for Easter Washington, they must be provided for review and approval. Storm water calculations must be prepared, stamped, signed and dated by a currently licensed Professional Engineer registered in the State of Washington. • The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. • The developer is responsible for all costs associated with construction, inspection, and plan review service expenses incurred by the City Engineering Office. • The developer is responsible for installing irrigation lines meeting the standards of the Franklin County Irrigation District. • The City has nuisance regulations (PMC 9.60) that require property owners (including developers) to maintain their properties in a manner that does not injure, annoy, or endanger the comfort and repose of other property owners. This includes controlling dust, weeds and litter during times of construction for both subdivisions and buildings including houses. • Prior to acceptance of final plats developers are required to prepare and submit record drawings. All record drawings shall be created in accordance with the requirements detailed in the Record Drawing Requirements and Procedure form provided by the Engineering Division. This form must be signed by the developer prior to construction plan approval. • The final plat will contain 10 -foot utility easements parallel to all streets. Additional easement will be provided as needed by utility providers. • Access to arterial streets such as Road 100 is restricted by plat notes and the construction of a block wall separating all lots backing on the arterial street. CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of the proposed Plat the Planning Commission must develop findings of fact from which to draw its conclusion (P.M.C. 26.24.070) therefrom as to whether or not: (1) Adequate provisions are made for the public health, safety and general welfare and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary wastes, parks, playgrounds, transit stops, schools and school grounds, sidewalks for safe walking conditions for students and other public needs; The proposed plat will be required to develop under the standards of the Pasco Municipal Code and the standard specifications of the City Engineering Division. These standards for streets, sidewalks, and other infrastructure improvements were designed to ensure the public health; safety and general welfare of the community are secured. These standards include provisions for streets, drainage, water and sewer service and the provision for dedication of right-of-way. The preliminary plat was forwarded to the PUD, the Pasco School District, Cascade Gas, Charter Cable, Franklin County Irrigation District and Ben -Franklin Transit Authority for review and comment. Based on the School Districts Capital Facilities Plan the City collects school mitigation fees for each new dwelling unit. The fee is paid at the time of building permit issuance. The school impact fee addresses the requirements of RCW 58.17.110. Chiawana Park is located to south of the subdivision. All new developments participate in establishing parks through the payment of park fees at the time of permitting. (2) The proposed subdivision contributes to the orderly development and land use patterns in the area; The proposed Plat makes efficient use of vacant land and will provide for the looping of utilities and interconnectivity of streets as supported in the Comprehensive Plan. The proposed subdivision will provide arterial street improvements along Road 100. i (3) The proposed subdivision conforms to the policies, maps and narrative text of the Comprehensive Plan; The Comprehensive Plan land use map designates the site for low-density residential development. Low-density residential development is described as 2 to 5 dwelling units per acre in the Comprehensive Plan. The Housing Element of the Plan encourages the promotion of a variety of residential densities and suggests the community should support the advancement of programs encouraging home ownership. The Transportation Element of the Plan suggests major streets should be beautified with trees and landscaping. The Plan also encourages the interconnection of local streets for inter -neighborhood travel for public safety as well as providing for traffic disbursement. (4) The proposed subdivision conforms to the general purposes of any applicable policies or plans which have been adopted by the City Council; Development plans and policies have been adopted by the City Council in the form of the Comprehensive Plan. The proposed subdivision conforms to the policies, maps and narrative text of the Plan as noted in number three above. (5) The proposed subdivision conforms to the general purposes of the subdivision regulations. The general purposes of the subdivision regulations have been enumerated and discussed in the staff analysis and Findings of Fact. The Findings of Fact indicate the subdivision is in conformance with the general purposes of the subdivision regulations provided certain mitigation measures (i.e., school impact fees are paid). (6) The public use and interest will be served by approval of the proposed subdivision. The proposed Plat, if approved, will be developed in accordance with all City standards designed to ensure the health, safety and general welfare of the community are met. The Comprehensive Plan will be implemented through development of this Plat. These factors will ensure the public use and interest are served. TENTATIVE PLAT APPROVAL CONDITIONS 1. No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 2. All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). H 3. The developer shall install common "Estate" type fence six -feet in height along the west line of the plat as a part of the infrastructure improvements associated with the plat. The fence must be constructed of masonry block. A fencing detail must be included on the subdivision construction drawings. Consideration must be given to a reasonable vision triangle at the intersection of streets. The City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep. These fencing requirements shall be noted clearly on the face of the final plat(s). A concrete mow strip shall be installed under any common fence as directed by the City Parks Division and shall be approved by the Parks Department prior to installation. 4. Excess right-of-way along Road 84 and Chapel Hill Boulevard must be landscaped. Said landscaping shall include irrigation, turf, and trees. Trees shall be planted at 50 foot intervals. The species of the trees will be determined by the Parks Department. All landscaping and irrigation plans shall be reviewed and approved by the Parks Department prior to installation. Water usage for City right-of-way landscaping shall come from a source by the City of Pasco with the connection and meter fees paid for by the developer. 5. The sidewalks on Road 84 and Chapel Hill Boulevard shall be offset to accommodate the planting strip required in Number 4 above. 6. The developer/ builder shall pay the City a "common area maintenance fee" of $475 per lot upon issuance of building permits for homes. These funds shall be placed in a fund and used to finance the maintenance of arterial boulevard strips. The City shall not accept maintenance responsibility for the landscaping abutting said streets until such time as all fees are collected for each phase that abut said streets. 7. Lots abutting Road 100 shall not have direct access to said streets. Access shall be prohibited by means of deed restrictions or statements on the face of the final plat(s). 8. The final plat(s) shall contain a 10 -foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. 9. The developer must install conduit and electrical vaults along Road 100 as determined by the Franklin County PUD to provide the necessary infrastructure to enable the PUD to underground the power lines when development occurs to the north. All power lines along all interior streets must be placed underground. 10. The final plat(s) shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full W advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat." RECOMMENDATION MOTION: I move to close the public hearing on the proposed preliminary plat and set August 17, 2017 as the date for deliberations and the development of a recommendation for the City Council. ID] I II, ONO i� i NOlONfHSVMrOOSVd JO A1103H1 NI a31VO01 NOISIAIa9f1S V Oo S9d�SMOav3W Sim . :MOd 1Vld AHVNIWIl3dd 3� n Ej �R aV0211N30HV g1�0 0 cZ=E Lao 1u Lube = WGO r° R aN v avoa a ^ TI t 4 kR 'xY II 1 Il rc ,I Ir` -71 \ � \� � �� � � . 2 \ \� \ /: � / \ \�\� � «:<� `{. �\}��,f� i k Dave (McDonald From: Reed Simpson <reedsimpson@gmail.com> Sent: Saturday, July 08, 2017 3:49 PM To: Dave McDonald Subject: MF#PP 2017-007 - Open record hearing MF#PP 2017-007 July 8, 2017 1. Have the developer add a better right hand turn lane off I-182 to merge traffic heading south down Rd 100 to their new subdivision 2. Extend the center tum lane down Rd 100 to the new subdivision. 3. The traffic plans need to be carefully thought out by the city so Rd 100 does not turn into rd 68.( I figure this is not a new comment to you) Thank you for accepting my comments on MF#PP 2017-007 Reed Simpson 11404 Court St Pasco, Wa 99301 reedsimpsongn email.com REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 2017-008 HEARING DATE: 7/20/2017 ACTION DATE: 8/17/2017 APPLICANT: JUB Engineers, Inc. 2810 W Clearwater Ave, Ste. 201 Kennewick, WA 99336 REQUEST: SPECIAL PERMIT: Locate a recreation complex in an RS -1 zoning district. 1. PROPERTY DESCRIPTION: Legal: Farm Unit 99, IRR Blk 1 EXC PTN for CO Rd R/W (1754579) General Location: 7128 Iris Lane, southwest portion of parcel Property Size: 119 total parcel acres; 22 acres reserved for project 2. ACCESS: The site is accessible from Burns Road 3. UTILITIES: City water is available to the site off Burns Road, but sewer is not. 4. LAND USE AND ZONING: The site is currently zoned RS -1 (Suburban) and is vacant. Surrounding properties are zoned and developed as follows: NORTH: County - Single-Family/Crop Fields SOUTH: RT - Vacant EAST: County, RS -1, R-3 - Crop Field/Vacant WEST: County - Crop Field 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for Low -Density Residential uses; however, Policy ED -1-D encourages the development of tourism and recreational opportunities within the City. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non -Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11- 355). ANALYSIS The applicant has applied to construct a recreation complex in a RS -1 zoning district. Pursuant to PMC 26.22.040(7), recreation complexes are considered conditional uses in RS -1 zones and require Special Permits prior to construction. The complex will be located on 22 acres in the southwest portion of the 119 -acre parcel -2,100 linear feet west of the intersection of Broadmoor 1 Blvd. and Burns Rd. The site is part of the Barker property that was annexed in 2016 and is currently used for agriculture; there are no existing structures on the 22 -acre site in question. The applicant has indicated that the privately -run recreation complex will be used for soccer, lacrosse, and other field sports, boasting eight grass and two synthetic turf fields. The complex is intended for the general public, but each field may be rented on either an hourly or membership basis. The applicant also stated that some fields will have lighting for evening use that will not extend past 10 pm. Development of the complex is set to be completed in phases. Phase 1 will take place in the fall of 2017/spring of 2018; Phase 2 in the fall of 2018/spring of 2019; and Phase 3 in the fall of 2019/spring of 2020. There is also the possibility for future development of a clubhouse for meetings and facilities storage. Unrelated to the project but important to note for context is the future implementation of Pasco's Broadmoor Master Plan, which delineates proposed uses starting from Broadmoor Boulevard and extending west all the way to Shoreline Road. The Broadmoor Plan illustrates several low-density residential neighborhoods in the vicinity surrounding the proposed recreation complex, which may supply many of the complex's customers. Adjacent to the proposed complex is land reserved for civic and/or other recreation facilities. The completed complex will use domestic and irrigation water from the City of Pasco. Adjacent lands to the west have recently been purchased by the School District and are being reserved for a future high school. Traffic generated by the complex will vary greatly depending on the time of day and week. According to the applicant as well as the Institute of Transportation Engineers (ITE) Trip Generation Volume 8, vehicle trips per typical weekday may range from 375 to 500, taking into account how many practice sessions occur during the day. Traffic may increase during weekend events, as it is estimated that there could be as many as 700 vehicle trips per day. However, considering its location on a high-capacity arterial street, the recreation complex will be easily accessible for visitors and there will be no through -traffic in surrounding neighborhoods. Therefore, despite increased vehicle trips to and from the area, it is unlikely that it will be disruptive for residents. The site is located about midway between Broadmoor Boulevard and Dent Road. A collector street will be needed at this location running north from Burns Road between the future High School site and the proposed recreation facility. Adjoining property owners are responsible for designing and building their respective half of all streets. STAFF FINDINGS OF FACT 2 Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The parcel contains 119 acres but only 22 of those acres are designated for development. 2. The site is zoned RS -1 (Suburban). 3. The site fronts Burns Road. 4. Pursuant to PMC 26.22.040(7), recreation complexes are considered conditional uses in RS -1 zones that require Special Permits. 5. The site is currently used for agriculture. 6. The finished recreation complex will have eight grass/turf fields for the use of soccer, lacrosse, and other field sports. 7. Some fields will have lighting that will not extend past 10 pm. 8. Development of the complex will be completed in three phases. 9. Vehicle trips per weekday to and from the site may range from 375 to 500 and up to 700 on a weekend day. 10. The site fronts an arterial street which will allow for easy access and no through -traffic in surrounding neighborhoods. 11. The developer of the recreation fields will be responsible for development of his share of the adjoining streets. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: (1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The Comprehensive Plan designates the site for Low -Density Residential uses; however, Policy ED -1-D encourages the development of tourism and recreational opportunities within the City. (2) Will the proposed use adversely affect public infrastructure? A recreation complex will generate traffic that will vary greatly depending on the day of the week. However, its location on a high-capacity arterial street 3 (Burns Road when fully built will be a major arterial street.) will allow for the extra traffic without resulting in congestion. (3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The RS -i District provides for low density residential environments permitting single-family homes on large suburban lots. The applicant's immediate neighborhood area is mostly vacant; however, Pasco's Broadmoor Master Plan illustrates the planned development of several low-density residential neighborhoods in close proximity to the proposed recreation complex. The Broadmoor plan also shows strips of designated park areas lining Burns Road. On the east side of Dent Road adjacent to said complex is land designated for civic and/or other recreation facilities. Considering this, it can be said that the proposed complex will be sited, constructed, and maintained in general harmony with the character of the neighborhood. For comparison the City's soccer complex is located adjacent to a large residential neighborhood without and diminution of the surrounding character of the neighborhood. (4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? Requirements of the Pasco Municipal Code will ensure the recreation complex will be built to conform to all height and setback standards. Since the complex consists mostly of flat fields, there will be little obstruction of view for residents in the vicinity. Based on experience form the soccer complex near the TRAC facility there should be no reason why the development of permitted uses on property in the vicinity would be discouraged as a result of the development and operation of the proposed recreation complex. (5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The Broadmoor Master Plan indicates land adjacent to the proposed complex is reserved for civic and recreation facilities, therefore the area has already been slated for development with non-residential uses. Disturbance to future single- family dwellings that may locate near the complex is unlikely, given that any light or noise that accompanies the use will cease by 10 pm. Again the location and operation of the soccer complex adjacent to the Linda Loviisa subdivision has not created fumes, vibrations dust and traffic etcetera. that have created objectionable conditions in the neighborhood Traffic is also unlikely to cause disruption, as the complex will be located on an arterial street which discourages visitors from cutting through neighborhoods. 0 (6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? Requirements of the Building Code and other City Codes will ensure the recreation complex will be built to conform to all public health or safety standards. The building code standards coupled with other codes and requirements will ensure the complex will not be a nuisance to the neighborhood. APPROVAL CONDITIONS 1. The special permit shall apply to Franklin County tax parcel # 115180073; 2. The recreation complex must be developed in substantial conformance with the site plan submitted with this special permit application; 3. The applicant is responsible for designing and building street improvements for the north half of Burns Road and the east half of the north/south collector between the applicants site and the School district property to the west. The street improvements will be require for the length of the applicant property including and transition taper at each end of the property. The street improvements must be built to full city standards including the installation of utilities. 4. The site must maintain at least a 20 -foot landscaped setback area between all streets fields and parking lots with 65 percent live vegetation. 5. The parking lot improvements including hard surfacing and landscaping must coincide with and be completed with each phase of the development. 6. No shipping containers or other related or similar temporary structure will be permitted on the site except for during periods of construction only. 7. Any and all field lighting must terminate by 10 pm. 8. The special shall be null and void if a building permit has not been obtained by December 30, 2018. MOTION: I move to close the hearing on the proposed rezone and set August 17, 2017 as the date for deliberations and the development of a recommendation for the City Council. 5 zQ � r � O U Broad -oor.-B,Iud , , cn00M .r4 � U O O W O GA a G� � v, O ULLI V O �CCounty 70 N 3 m FMA r V I a z.. ame eoowovoae ,+µ Y �N, 5 `.4 41 x �a �I #' }` a' ___ _ ;+ �'L � 9 ': ��. � r T P �" � �,: �.� M1 1 F • �. a 1, V�. f� .n . ;.. •. .. •% �� Y+/. f r ., �a �I #' }` a' ;+ ��. � r T P �" � �,: �.� M1 .t 2 i L � it fy �y wii O _, � t,_�. _. _ .� i� (� �x sa E 4 �k ti'v �i ,.'� J f b 5 'H t l:� `i i 1: :^i Y E 4 �k ti'v �i ,.'� J f b 5 'H t l:� REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 2017-009 APPLICANT: Pronghorn LLC HEARING DATE: 7/20/2017 1505 N Miller St. Ste 260 ACTION DATE: 8/17/2017 Wenatchee, WA 98801 BACKGROUND REQUEST: SPECIAL PERMIT: Ready -Mix Concrete Facility in an 1-1 Zone 1. PROPERTY DESCRIPTION: Legal: Lot 4, BSP 2016-01 General Location: SW corner of Ventura Rd and the PK Highway Property Size: 36 Acres 2. ACCESS: The site is accessible from Ventura Road, Kendall Drive and the Pasco Kahlotus Road. 3. UTILITIES: Municipal utilities currently serve the site. 4. LAND USE AND ZONING: The site is currently zoned I-1 (Light Industrial) and is vacant. Surrounding properties are zoned and developed as follows: NORTH: 1-1 - Agriculture and Carrot Plant SOUTH: 1-1 -Trucking, Onion Processer, Truss Plant EAST: I-1 - Agriculture WEST: 1-1 - Meat Cutting Facility and a "C" Store 5. COMPREHENSIVE PLAN: The plan encourages the concentration of activities that are functionally and economically beneficial to each other. The plan also encourages the development of a wide range of commercial uses strategically located to support local and regional needs. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non -Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11- 355). ANALYSIS The applicant proposes to locate a concrete ready -mix facility on 36 acres of land located in the 300 block of the Pasco Kahlotus Road. The ready -mix facility will consist of a modular office, concrete batch plant, truck wash and an aggregate stockpile. The sand and aggregate will be trucked to the site from an off-site quarry. The sand and aggregate will be to make ready -mix concrete 1 that will be delivered from the batch plant to construction sites around the Tri - Cities. The last ready -mix plant to locate in Pasco was Connell Sand and Gravel which developed a similar facility on Burlington Street in 2000. Ready -mix plants are a permitted use in the I-3 Heavy Industrial zone and a conditional use in the I-2 Medium Industrial Zone. They are also listed as a conditional use under the Natural Resource section of PMC 25.70.110. The proposed ready -mix site has been identified in the Comprehensive Plan for more intense industrial uses for over 35 years. The site has also been zoned for industrial activities for about 35 years. The site was originally zoned I-1 in the County prior to annexation in 2013. Noise is an issue that is often associated with ready -mix plants. In many cases offending noise from a ready - mix plant is generated by a rock crusher that prepares the aggregate that is used in the concrete mixing process. In this case the aggregate will be mined and prepared at an off-site location and then transported to the site by truck. Any noise associated with the proposed plant will come from the trucks and the ready -mix plant itself. The adjoining truss plant, trucking firms and farm fields are not particularly sensitive to noise. In that regard the proposed ready -mix plant should not create objectionable noises or vibrations that would materially impact the neighborhood. Permitted uses within the I-1 zone such as manufacturing plants, metal fabrication shops, contractors plants and storage yards, kennels and experimental laboratories can and do generate as much of more noise than a ready -mix plant. The site is located conveniently to the Lewis Street Interchange and Highway 12 which provides the main transportation link from the proposed plant to construction sites in Benton, Franklin and Walla Walla Counties. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The parcel contains just over of 36 acre. 2. The site is zoned I-1 (Light Industrial). 3. Ready -mix plants require a special permit except in the I-3 zone. 4. The proposed ready -mix plant will be located in an industrial area that is characterized by businesses that utilize large outdoor areas to conduct business. These businesses include Fowler Supply, Oxarc and Basin 2 Disposal on Dietrich Road to the north and RE Powel, Northwest Trucking (Formally Savage Trucking) and the other trucking facilities to the south. 5. The site is located 1,100 feet from the Lewis Street interchange providing convenient access to construction sites in a three county area. 6. The Truss Company (business that manufactures trusses) is located at the southwesterly corner of the site. The Truss Company is also in the construction material supply business serving many of the same customers that will need the product produced by the ready -mix plant. The Truss Company also benefits from close proximity to the Lewis Street Interchange. 7. The proposed ready -mix plant will include the storage of trucks in the yard around the plant similar to RE Powell, Northwest Trucking, Oxarc, Basin Disposal and other businesses. 8. The carrot plant to the north of the site has a tank that extends to a height that will be about equal to or taller than height of the ready -mix plant. 9. Development of the site will support previous public investment that brought water and sewer lines under Highway 12 to serve properties to the east of the Highway. Added utility customers on the east side of the Highway helps with recovering the community's investment in the water and sewer system. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: (1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The Comprehensive Plan has identified the site for industrial land uses for over 35 years. The property is zoned industrially and the proposed use is an industrial business. The Plan also encourages a wide range of commercial activities to be developed within the UGA. (2) Will the proposed use adversely affect public infrastructure? The site is located in an area that the community has planned for industrial uses for over 35 years. Public infrastructure including sewer and water have been stubbed under Highway 12 and have been sized for industrial needs. The Lewis Street Interchange was designed for industrial traffic and is utilized by the BDI fleet of trucks, the carrot plant trucks and other agricultural related 3 facilities nearby that have a heavy reliance on trucking. The Lewis Street Interchange is the freeway connection to the Heritage Boulevard truck route and a connection to the surrounding Counties. (3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The proposed ready -mix plant supports the intended industrial character of the surrounding area that has a number of facilities and plants that rely heavily on the Lewis Street Interchange and Highway 12. The proposed use is primarily an outdoor activity somewhat similar in nature to Fowler Supply Oxarc and Basin Disposal on Dietrich Road to the north and RE Powel, Northwest Trucking (Formally Savage Trucking) and the other trucking facilities to the south. All of these facilities make extensive use of their lots for outdoor storage of trucks, equipment, piping, petroleum tanks and chemical tanks and various crates, containers and miscellaneous items. (4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? There is no height limitation or restrictions in the I-1 zone unless a parcel is located within one of the Airport Safety Zones. The proposed site is not within one of the Airport Safety Zones. The carrot plant to the north contains a large tall tank used in to process carrots. The tank is approximately the height of the proposed ready -mix plant. The carrot tank has not discouraged development in the area or impacted the value of surrounding properties as a search of the Franklin County Assessor's records will indicate. (5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? Nearby agricultural storage sheds generate odors (fumes) that can be far more obnoxious than the minimal odors that may be generated by a ready -mix plant. The operation of nearby trucking firms create traffic, dust, vibrations, fumes and noise similar to or more intense that the operation of the ready -mix trucks. Nearby farming operations also impact the neighborhood with dust during periods of the year. The operation of the ready -mix plant can also create a different dust concern if the plant is not operated properly. Proper management practices, similar to those being employed by the other two ready - mix plants in the City, generally addresses the dust concern. Ready mix plants are also heavily regulated by the State in this regard. (6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? The proposed ready -mix plant will be built and operated to meet all city and State regulations related to the construction and operation of a ready -mix plant. These regulations address the health and safety concerns associated with ready -mix plants. APPROVAL CONDITIONS 1. The special permit shall apply to Franklin County Tax Parcel # 113720139, being Lot 4 Binding site Plan 2016-01; 2. The site shall not be used for gravel mining or rock crushing; 3. The site must be developed in substantial conformance with the site plan submitted with this special permit application; 4. The applicant shall employ best available management practices to control dust generated by the ready -mix plant operation. Best management practices may include: • Using water or chemical dust suppressants on particulate matter (PM) containing surfaces (i.e. haul roads) and/or materials prior to and during activities that may release PM into the air; • Managing activity during high winds, if the winds are likely to cause the release of PM into the air; • Using covered chutes and covered containers when handling, transferring, and/or storing PM containing materials; • Minimizing the free fall distance, i.e. drop height, of PM containing materials at transfer points such as the end of conveyors, front end loader buckets, etc.; • Managing vehicle loads with potential of release of PM with appropriate covers or freeboard; • Minimizing exposed areas of PM containing materials such as storage piles, graded surfaces, etc, and/or using tarps or chemical dust suppressants to minimize releases to the air; and/or • Limiting vehicle speed to less than 15 miles per hour on unpaved surfaces; • Consolidating storage piles whenever possible; • Managing stockpile loader and haul truck travel to control release of PM. 5. All streets adjoining the site must be improved to City standards with the requisite utility infrastructure. 5 6. The special shall be null and void if a building permit has not been obtained by December 31, 2018. RECOMMENDATION MOTION: I move to close the hearing on the proposed special permit and set August 17, 2017 as the date for deliberations and the development of a recommendation for the City Council. 0 _ r OCt N —• cD follL fD _ rt ? n �..] co V ;6 ?m � n p�eaanjurt a�= r n n O r 'n -• „.r. Z �' 4 � ;�: ,� _� �.- ,' � 4 � ;�: ,� i X 1. c � i. f4s u .t ��y �'S '�'i (P P 3� ;w a I /:� � ± - .. �: w, : � � � � � §\\� � / > 2 ` \, .� ©&� y y� /� z` «` a �+ �,� . .� ' � = � REPORT TO PLANNING MASTER FILE NO: SP 2017-010 APPLICANT: Benton Franklin Head Start HEARING DATE: 7/20/2017 1549 Georgia Ave SE, Ste. B ACTION DATE: 7/20/2017 Richland, WA 99352 BACKGROUND REQUEST: SPECIAL PERMIT: Location of a Head Start Early Learning Center in a C-1 District. 1. Leal: Binding Site Plan 2009-01 Lot 1 General Location: 6215 Burden Blvd Property Size: 43,522 square feet (1 acre) 2. ACCESS: The site is accessible from Burden Boulevard. 3. UTILITIES: All municipal utilities are available to the site from Burden Boulevard. 4. LAND USE AND ZONING: The site is currently zoned C-1 (Retail Business). Properties to the north are developed with the Sunny Meadows Subdivision and are zoned R-1 (Low Density Residential). Properties to the east and west are zoned C-1 and developed with multi - tenant office buildings together with a mini -storage facility. The TRAC facility and the City owned GESA baseball stadium are located to the south and are also zoned C-1. 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for Commercial uses. Goal LU -3-A encourages the location of daycare facilities in each residential neighborhood. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non - Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11-355). ANALYSIS The applicant is proposing to open a new Head Start Early Learning Center within the existing structure on the site in question. Initially, the center and its thirteen full-time employees will provide daycare and learning services for 51 children for 6.5 hours a day, five days a week. The 11,640 square foot building-- building—which can accommodate up to 102 students—contains eight classrooms, an administrative office, a kitchen, and an infant room; a playground area is located on the east side of the building adjacent to the mini - storage facility. The ages of the children served will range from 3 to 5 years. The existing building on the site was originally constructed in 2009 to be used as a daycare/pre-school, and the applicant at the time had been granted a special permit for the operation of the daycare. It lasted only a few years before it closed its doors and the building been vacant ever since. Even though Benton Franklin Head Start is applying for an identical use within the same building, the special permit that was granted in 2009 is personal to the initial applicant and cannot be transferred. The site is located on Burden Boulevard 2,820 feet east of Road 68, both of which are arterial streets. Traffic to and from the proposed Head Start center will typically coincide with the morning peak traffic through the neighborhood. The afternoon traffic to the center will occur prior to the evening peak. Staff estimates the center could generate around 240 vehicle trips per day. Experience has shown that vehicle trips to daycare centers and preschools in Pasco do not reach the volumes indicated in the ITE Trip Generation Manual. The ITE manual was not used to determine vehicle trips for this facility. The site currently contains 40 parking spaces, but a daycare facility of the size proposed requires about 50 parking spaces; additional parking is available directly to the west in the Times Square Commercial Center parking lot. The lot in question is part of the same Binding Site Plan which includes shared access and parking. Daycares/nursery schools are defined as community service facilities and as such are required to obtain a special permit before locating anywhere within the City. The operation of the Jig Saw Pre -School did not create a nuisance or problem for the operation of the nearby mini -storage facility, offices and retail businesses. INITIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is zoned C-1 (Retail Business). N 2. Daycares/nursery schools are defined by the zoning regulations (PMC 25.12.155) as community service facilities. 3. Community service facilities require review through the special permit process (PMC 25.86) prior to locating within the City. 4. A special permit was granted in 2009 for the construction and use of a daycare/pre-school, but the facility was vacated after only a few years. 5. The Comprehensive Plan identifies the site for Commercial uses. 6. Auto repair shops, car washes, restaurants, taverns, membership clubs and retail stores are permitted uses in the C-1 district. 7. Restaurants, taverns, membership clubs and retail stores are generally open for business 7 days per week. 8. Business hours for restaurants, taverns, membership clubs and retail stores can extend to 9:00 pm or later. 9. The site proposed for a Head Start Early Learning Center has an existing daycare/pre-school building and a playground. 10. The proposed Head Start could generate up to approximately 240 vehicle trips per day (including employees) if each child arrived in an individual vehicle. If the facility reaches full capacity of 102 students the vehicle trip count could double to 480. 11. The applicant indicated a maximum capacity of 102 students for the Head Start building in the future. 12. The Head Start will accommodate children ages 3-5 years. 13. The Head Start will have up to 51 students and 13 staff members initially. 14. The site plan indicates forty (40) on-site parking stalls. TENTATIVE CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: 1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The site is identified in the Comprehensive Plan for commercial uses. The proposed daycare/pre-school supports Plan Goal LU -3-A which encourages such facilities to be located in neighborhoods. 2) Will the proposed use adversely affect public infrastructure? 3 All municipal utilities are currently available to the proposed site from Burden Boulevard. 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The existing neighborhood is commercial in nature. The proposed Head Start pre-school will be housed in a commercial building that meets the I-182 overlay design standards. In this respect the building has been constructed and maintained in harmony with the intended character of the general vicinity. The granting of a previous special permit is an indication that the proposed facility meets the intended character of the general vicinity. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The existing structure is a one story building constructed with an appearance similar to adjoining commercial buildings. The County Assessor's records indicate the value of the adjoining residential properties to the north have increased over the years. The existing commercial zoning and development has not impaired the value of adjoining residential properties to the north. 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? Traffic to and from the site will correspond to the morning peaks through the neighborhood and will access the site from Burden Boulevard rather than the residential neighborhood from the north. This use will not generate vibrations, noise or fumes that often accompany permitted uses such as car washes, restaurants, and taverns. A daycare/nursery-school may be less disruptive to the adjacent residences than other permitted uses due to the fact the daycare/nursery school will be closed on weekends, holidays and during evening hours when people tend to be home. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? Daycares are similar to schools, which are commonly located in or adjacent to residential neighborhoods where they are generally not viewed as a nuisance. Other uses permitted in the C-1 zone such as car -washes, taverns, nightclubs, and restaurants are more likely to be disruptive than the proposed Head Start. E *Students have been enrolled to start attending as early as September. Therefore, staff is recommending the matter be reviewed and forwarded to the Council after the public hearing on July 201b. APPROVAL CONDITIONS 1) The special permit shall apply to Parcel No. 116273769; 2) The applicant must restore and maintain all landscaping and the outdoor play area to its original condition; 3) The applicant shall comply with all DSHS operational requirements for the Head Start Early Learning Center; 4) The Head Start Early Learning Center shall not object to the transfer, renewal or issuance of a liquor license for an existing or new establishment within 1,000 feet of the property; 5) The special permit shall be null and void if a business license has not issued by the first day of classes. RECOMMENDATION MO°1CION: I move to close the hearing and adopt findings of fact and conclusions therefrom as contained in the July 20, 2017 staff report. MOTION: I move, based on the findings of fact as adopted, the Planning Commission recommend the City Council grant a special permit to Benton Franklin Head Start for the location of a Head Start Early Learning Center at 6215 Burden Boulevard with conditions as contained in the July 20, 2017 staff report. E zQ ct +j cu Li D m Ct p O _70 "tzs N N r .i m Ct .. Fio G� V1 zQ cz +j Un cz a� c:v c U w o � LL r m ct L�ENO 0 cqcz � a m ct L w 'PMO o � N Road 60 Dr L--�uL M> ai • L M 1.1.1 M� W Road -68 -PI z /;:F IW" 4mi 4mJ is REPORT TO PLANNING COMMISSION MASTER FILE NO: Z 2016-001 APPLICANT: Terry Blankenship HEARING DATE: 7/20/2017 8905 Gage Blvd., Ste 209 ACTION DATE: 8/17/2017 Kennewick, WA 99336 BACKGROUND REQUEST: REZONE: Rezone from C-1 (Retail Business) to C-3 (General Business) 1. PROPERTY DESCRIPTION: Legal: Lots 2 Short Plat 2006-06 General Location: 2300 Block of W. Lewis Street Property Size: 1.47 acres. 2. ACCESS: The parcel is accessible from 24th Avenue. Access to Lewis Street is limited due to the Lewis Street access policy per Resolution 1871. The applicant essentially has to purchase a driveway easement to obtain access to Lewis Street based on the increase of valueto the property due to direct access to Lewis Street. 3. UTILITIES: All municipal utilities are currently available to serve the site. 4. LAND USE AND ZONING: The lot is currently zoned C-1 (Retail Business) and is vacant. Surrounding properties are zoned and developed as follows: NORTH: C-1 — RV Storage SOUTH: C-1 & I-1 — Auto Sales and Furniture Store EAST: R-4 — Apartments and Storage WEST: C-1 & C-3 — Car wash and Mini -storage 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for Commercial uses. Those portions of the community designated for commercial development by the Comprehensive Plan could be zone "O", C-1, C-2, C-3 CR and BP. Land Use Goal ED -2 encourages the appropriate location and design of commercial facilities within the City. ED -2-B encourages the development of a wide range of commercial uses strategically located to support local and regional needs. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non - 1 Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11-355). ANALYSIS The site in question was annexed to the City in 1975 and has remained undeveloped for 42 years. In the same period of time surrounding properties have been rezoned and developed for a variety of uses including a used car dealership, a car wash, mini -storage, distribution warehouse, contractors office and yard, construction supply yard and apartments. The Comprehensive Plan designates the property for commercial land uses but does not identify what it should be zoned. The actual zoning of a parcel is determined thought the hearing process zoning. Any one of the six commercial zoning districts could be considered for the property. The applicant is specifically request C-3 zoning because that is the only zoning district that will permit the types of businesses (small distribution facilities, restaurant supply, small contracting offices and shops and related activities). The requested C-3 zone permits a number of uses that may not be appropriate for the surrounding neighborhood. Uses such as heavy machinery sales and service, mobile home and RV sales, landscape gardening and storage area for equipment and materials, contractor storage and material yards, lumber yards, auto body shops, trucking and express storage yards and others uses that may not add to the value and character of the neighborhood. These uses could become nuisances in the neighborhood due to loud noises, vibrations, dust and other externalities associated therefrom. Because of these secondary effects it would be necessary to condition a rezone to C-3 by prohibiting the types of uses listed above. The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria are listed below as follows: 1. The date the existing zone became effective: The current zoning classification was established in 1975 when the property was annexed to the City. 2. The changed conditions, which are alleged to warrant other or additional zoning: Many years ago Lewis Street was the main highway through Pasco and served as a key corridor for commercial development. Most of the surrounding businesses have developed on I-1 or C-3 property. The parcel in question has not 2 developed despite being in the City for the past 42 years. In the past 42 years the surrounding streets and utility system has fully developed. 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: Rezoning the property may improve opportunities for development that would lead to the elimination of a dusty weed filled lot. The elimination of an ongoing nuisance will improve the general welfare the the neighborhood. Development on the lot will support past public investment in infrastructure that has been in place for many years. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: The rezone is consistent with the designation of the Comprehensive Plan and will eliminate a dusty and weedy infest that has been a nuisance to neighboring properties for many years. 5. The effect on the property owner or owners if the request is not granted: The proposed rezone may allow the property owner additional oppoutunities for development that have not been available in the past. If the site is not rezone it may continue to be a vacant dusty lot. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is located at the northeast corner of 24th Avenue and West Lewis Street. 2. The site was annexed in 1975. 3. Lewis Street is no longer the main travel route through town. 4. 241h Avenue was fully contructed in 1991. 5. In the past 42 years surrounding properties have been rezoned and developed for a variety of uses including a used car dealership, a car wash, mini -storage, distribution warehouse, contractors office and yard, construction supply yard and apartments. M 6. The Comprehensive Plan designates the property for commercial land uses. 7. There are six commercial zones that could be permitted under the commercial land use designation. C-3 is one of those zones. 8. The site is currently zoned C-1 (Retail business). 9. Properties to the south are zoned C-1 and I-1. 10. Properties to the east are zoned C-1 and C-3. 11. The property directly north is zoned C-1 and is occupied by an RV storage facility. 12. The property to the east is zoned R-4. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: 1. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the Comprehensive Plan Land Use Map and several Plan policies and goals. The Comprehensive Plan designates the site for Commercial uses. Those portions of the community designated for commercial development by the Comprehensive Plan could be zone "O", C-1, C-2, C-3 CR and BP. Land Use Goal ED -2 encourages the appropriate location and design of commercial facilities within the City. ED -2-B encourages the development of a wide range of commercial uses strategically located to support local and regional needs.. 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. The proposed C-3 zoning will permit additional commercial uses to locate on the site which may make it possible for the property to develop and have less of a detrimental impact on the surrounding neighborhood. 3. There is merit and value in the proposal for the community as a whole. There is merit in providing an opportunity for a greater range of commercial uses on the property which may lead to the development of a lot that has remained vacant and in a poor state of repair of the past 42 years. 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. rd Conditions should be imposed to preclude the location of heavy commercial uses that would not be appropriate for this portion of Lewis Street. 5. A Concomitant Agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. A concomitant agreement is needed to prohibit the location of heavy machinery sales and service, mobile home and RV sales, landscape gardening and storage area for equipment and materials, lumber yards, auto body shops, trucking express storage yards and similar uses. RECOMMENDATION MOTION: I move to close the hearing on the proposed rezone and set August 17, 2017 as the date for deliberations and the development of a recommendation for the City Council. W z � N as ea CL cn V N O � 4 Lm o o Ct S 24th Ave ea � N 0 Cz co P o a z co O �'' i ct O r t O O N 4-J N u N S 24th Ave ...� Vow a� ¢, � V Q M r r Fl0 N R 4 & h A a ; } 3 a C � � i � • t y' 9th. � t J kA I j .. ♦t �t �' y � � 3 3 � d l � it>l A i Y 4 3 �" •. R4 L irQ. ir• �7 � P4 �. k 1�__h 5h+e: 7AA v .�_ :a: .1 T' ; �_ __ REPORT TO PLANNING COMMISSION MASTER FILE NO: Z 2017-002 HEARING DATE: 7/20/2017 ACTION DATE: 7/20/2017 BACKGROUND APPLICANT: Port of Pasco 3601 N 20th Ave Pasco, WA 99301 REQUEST: REZONE: Rezone three parcels from RS -1 (Residential Suburban) to I-1 (Light Industrial) 1. PROPERTY DESCRIPTION: Legal: Parcel #s 119222029, 119222010, and 119232152. General Location: The NE corner of W Argent Road and Road 36. Property Size: Approximately 20 acres combined. 2. ACCESS: The parcels are accessible from Road 36 and Morasch Lane off W Argent Road. 3. UTILITIES: All municipal utilities are currently available to serve the site from Road 36. 4. LAND USE AND ZONING: The lots are currently zoned RS -1 (Residential Suburban) and are vacant. Surrounding properties are zoned and developed as follows: NORTH: I-1 - Tri -Cities Airport SOUTH: RS -1 - I-182 & Crop Fields EAST: I-1 - Tri -Cities Airport WEST: RS -12 - Pasco Golfland 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the property for industrial uses. Land Use Goal ED -2 encourages the appropriate location and design of commercial and industrial facilities within the city. In addition, Policy ED -2-B encourages the development of a wide range of industrial uses strategically located within the community to support local and regional needs. Any zone changes must be consistent with the land use map and the policies established in the Plan. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non -Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11- 355). 1 ANALYSIS The Port of Pasco is seeking a rezone of parcels 119222029, 119222010, and 119232152 from R -S-1 (Residential Suburban) to I-1 (Light Industrial). The site includes portions of the Tri -Cities Airport operations area and the Tri -Cities Airport Business Center, consisting of about 20 acres across the three vacant parcels. Furthermore, all three parcels lie within either Airport Safety Compatibility Zones (ASCZ) 1 or 2 given their position at the southeast corner of the airport. The portion of the rezoned area that is airport runway is a secure area that is not accessible to the public, while the remaining portion is served by Morasch Lane off W Argent Rd. The Port of Pasco purchased the Tri -Cities Airport in 1963 and, eventually, 277 acres of Airport Reserve designated as open space. This included the subject site. According to the Comprehensive Plan, "The Port of Pasco purchased the Reserve lands to preclude development that is not compatible with airport operations." Upon annexation in 1979 the site was automatically zoned residential, as were most other newly annexed parcels at that time. I-182 had yet to be constructed at this point in time and the exact location of the airport's property lines were still in dispute, later resulting in the inappropriate isolation of the site as the Interstate cut through in 1984. Today, as stated in the Comprehensive Plan, the site can only be rezoned industrial. Constructing dwelling units on this site has been prohibited since the implementation of the ASCZs; however, there are few restrictions for industrial uses. Approximately two-thirds of the site lies within ASCZ 1, which permits airport uses only. The remaining third of the site lies within ASCZ 2, which restricts dwellings and other buildings or uses which would encourage public assembly (such as churches and public parks). Not only will rezoning to I-1 bring the property into compliance with the Comprehensive Plan, it will enable the Port of Pasco and the Airport to utilize an otherwise empty, unusable area of land. It should also be mentioned that the City of Pasco has already been made aware of interest in the development of this site. The requested I-1 zone permits development of various storage yards (such as trucking and building material), laboratories, automotive repair shops, kennels, metal shops, manufacturing and packaging plants, printing plants, parking lots, and all uses permitted in the C-3 district (which includes heavy machinery sales and service). On top of the City zoning regulations the Airport Business Park Plan restricts the type of land uses that will be permitted in the Business Park. Most industrial and C-3 uses are not permitted in the Airport business Park. The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria are listed below as follows: P 1. The date the existing zone became effective: The current zoning classification was established after 1979 when the property was annexed to the City. 2. The changed conditions, which are alleged to warrant other or additional zoning: Since annexation the airport boundaries have been more accurately redefined as a result of the construction of I-182 and the realignment of Argent Road in 1984 and 1985. Additionally the Port has adopted and updated its Airport Master Plan several times in the past 30 years outlining the types of land uses that would be acceptable in and around the airport. The City's Comprehensive Plan has also been updated several times since 1985 and the zoning for the property in question is no longer consistent with the Plan. 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: Rezoning the property will support public and private efforts and expenditures to posture the property for major industrial or commercial development. By expanding opportunities for industrial and commercial development the City will be expanding employment opportunities and the tax base thereby advancing the general welfare of the community. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: The comprehensive Plan designates the site for Industrial development. Policies (ED -2-B) of the plan encourage the development of a wide range of industrial and commercial uses strategically located within the community to support local and regional needs. There will be little to no impact to surrounding properties which are currently zoned either I-1 (Tri -Cities Airport) or RS -12 (Golfland golf course). The rezone will bring the property into compliance with the City of Pasco Comprehensive Plan and the Tri -Cities Airport and Business Master Plan as well as encourage appropriate industrial or commercial development. 5. The effect on the property owner or owners if the request is not granted: Without transitioning the site to industrial zoning the development potential of the site is limited due to the close proximity to the Tri -Cities Airport and the designated ASCZs. The site is likely to remain undeveloped for many years if it is not rezoned. Moreover, since the proposed rezone is in accordance with the Comprehensive Plan, there is little reason to postpone the process. 3 STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is comprised of three tax parcels. 2. The site is vacant. 3. The site is approximately 20 acres in size. The site is currently zoned RS - 1 (Residential Suburban). 4. Properties to the north and east are zoned I-1. 5. Properties to the south on the other side of I-182 are zoned RS -1. 6. The golf course to the west is zoned RS -12. 7. The site was annexed into the City in 1979 and has remained undeveloped since that time. 8. The site is accessible off Road 36 and from a local access street off W Argent Road. 9. The applicant is requesting I-1 (Light Industrial) zoning. 10. The proposed rezone brings zoning in compliance with the Comprehensive Plan and is compatible with the Tri -Cities Airport and Business Master Plans. 11. The site includes portions of the Tri -Cities Airport operations area and the Tri -Cities Airport Business Center. 12. The site lies within Airport Safety Compatibility Zones (ASCZ) 1 and 2. 13. All municipal utilities are currently available in Road 36. 14. The Comprehensive Plan encourages the appropriate location and design of commercial and industrial facilities within the city as well as the development of a wide range of industrial uses strategically located within the community to support local and regional needs. 15. Housing construction and other residential uses are prohibited on the site. El CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: 1. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the Comprehensive Pian Land Use Map and Land Use Goal ED -2 which encourages the appropriate location and design of commercial and industrial facilities within the city. In addition, Policy ED -2-B encourages the development of a wide range of industrial uses strategically located within the community to support local and regional needs. 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. The Tri -Cities Airport property surrounding the site to the north and east is zoned for industrial development (I-1). A rezone will be beneficial for the airport and the Port of Pasco, as they will have the ability to develop the site with industrial or airport -related uses as needed. 3. There is merit and value in the proposal for the community as a whole. There is merit in rezoning parcels within the City in accordance with the goals and policies contained in the Comprehensive Plan. The proposed zoning is consistent with the Plan's Land Use Map. Providing an increased range of industrial and commercial opportunities available in those areas currently served by municipal utilities will enable efficient use of capital resources. The proposal is supported by land use goals and policies contained in the Comprehensive Plan. 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. No special conditions are proposed by staff. 5. A Concomitant Agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. A concomitant agreement is not needed. *Staff is recommending the matter be reviewed and forwarded to the Council after the public hearing on July 20th R MOTION for Findings of Fact: I move to close the hearing and adopt findings of fact and conclusions therefrom as contained in the July 20, 2017 staff report. MOTION for Recommendation: I move, based on the findings of fact as contained in the July 20, 2017 staff report and conclusions as adopted, the Planning Commission recommend the City Council rezone the three parcels located at the northeast corner of Road 36 and West Argent Road from RS -1 to I-1. 0 zQ o 1 o CL � a Q � N C) O o � N � N ct N a� RoadrW � w m tco W � L O L zQ V) oU Irmo 1 a' N 0 0 0 0 0 N N ct N •u a� Road_36 a..j�•� w � 420 N �Cbb N c r , N -. � I I, 1 1 i / C _ y_`•• � . � `� .lily ,. � K`.'"iy K \ ✓'LK `.K`K`K �. ;+t � u � J y y q\ i i e 0 �1 f ra\ Y a� S� x,' 1 V f ,F� 1 i 1 i\� 1 ti0 � Itf 3 1 0 �1 f ra\ Y a� S� x,' i 1 i\� 1 ti0 � 1 1 �q+\gyp tif�p�p 1 v S� x,' 1 i\� 1 ti0 � 1 i4 1 �4 tw m PM4 O O 4el i MEMORANDUM DATE: July 5, 2017 TO: Planning Commission FROM: Angela R. Pitman, Block Grant Administrator SUBJECT: 2018 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ALLOCATION (MF# BGAP2017-003) Requests for Fundin¢ Attached for your review and consideration are the CDBG Fund and Proposal Summaries (Attachments 1 & 2) relating to our Community Development Block Grant Program for program year 2018. Eight (8) requests for funds were submitted totaling $519,500. Applicants will present their proposals before the Planning Commission on July 20, 2017. No action is required of the Planning Commission at the July 201x' meeting, only consideration of the applications is necessary. Estimated Funds Available It is estimated that the 2018 annual entitlement grant will be $695,000 based on the award for program year 2017. There is always some question regarding actual funding levels approved by Congress. Actual available funding for these FY 2018 activities will remain in question until the early part of the year when the CDBG allocation is made by Congressional Resolution. If funding levels are lower than estimated or eliminated the city will need to consider a number of options, including a proportionate reduction of allocation or possible inclusions in the 2018 city general fund budget requests. If funding levels are higher than estimated, activity funding will be reallocated in accordance with the contingency plan according to the greatest need. Public Service Cap HUD regulations state that the amount of CDBG Funds obligated within a program year to support public service activities may not exceed 15% of the combined total of the entitlement plus the prior year's program income. Based on the estimated entitlement of $695,000, the maximum available for public service activities in 2018 is $104,250. Current requests for public services total $127,500. Staff recommends a maximum of $90,000 for public services (12%). Planning & Administration Cap HUD regulations state that the amount of CDBG Funds obligated within a program year to support planning and administration activities may not exceed 20% of the combined total of the entitlement plus the current year's program income. For 2018, the estimated entitlement of $695,000 makes the maximum available for planning and administration $139,000. Current requests for planning and administration total $139,000. Staff recommends a maximum of $139,000 for planning and administration (20%) due to the additional burden for HOME and NSP grant administration, and project delivery. No action from the Planning Commission is necessary. The Commission is expected to hear from the 2018 applicants and have the opportunity to ask questions. The City Staff would like to thank the members of the Planning Commission for your time and assistance. Attachments: 1 2018 CDBG Fund Summary 2 2018 CDBG Proposal Summary 3 2018 CDBG Projects and Proposal Requested r r O N r M O O r T O N Q C E O E N E , � E E c O Li U ® C U c ro 00 a r O N r C d E L U CZ Q T O O N N N N N N H m 6] 6] O] Q ¢ 6] a` Y K m y d m O Q M M M M N N N N O O O a O O O O O O O O G T d0 0 0 0O ON N O O O O q O 0N LO o v o m� O O O O O O O O O O o 0 0 0 0 O O O O O O O O O O O N N O G 0 O N M Ifl O N Og b O c O O M N O N N O l00 M Z O w w w w w N m E Z v C v T > m 'u E U ? NV p `O N u Z T - a a c a w C7 o c t 0 O >' d Q v E u @ m a V �F O N 0 f rE O s u c s = m 3 a Y C m c m 0 Q ¢ u Y m L 1 D Y O N Y E E } Y m m = y L f0 U C y c Y u u m 00 C J_ uJ 6 �_ m y a V a a N W C 0 `O O ❑E N d U E V V U V v v v c c c E -> E E E O N H N o o _O jT T T N m m m Y Y Y T m N m Y ❑ ❑ ❑ E E E z u u u o E E E 0 0 0 o ~ a V u U ¢ C C a a W m W W W m E V ca > > > n - 0 oil oii C Y m v w > J J N 0 0 0a O E a 5 ❑ E E E u Q E E E E OE E E m=== E E E E m m r E o O -o a v u o o O °i E, E E m' v E.0 6 6 6 o a o 6 o c 010 U o d w d a in in �n u a in v� .n w' Q O O m K ❑ K = m m m m 3 m m m aj a a a a a o. a a m, m m m E m 7 m m 0 0 0 0 ¢ c o 0 0 g o a o m V 30 aT+ aT+ Y Y CJ V u u ❑ U U U W Q Q Q 1 LL N 6 IL ❑ U O O O O O O O O O J ❑ m O O O O O O O O O 0 0 i a' 0 0 0 0 0N 0 z CITY OF PASCO 2018 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL SUMMARY — JULY 20, 2017 CDBG Program Administration — Requested: $139,000 Recommended: CDBG funds provide for salary and benefits for the Block Grant Administrator to plan, administer and provide for the successful delivery of housing, community development and economic activities. The City receives funds for CDBG, HOME and NSP activities. The Block Grant Administrator ensures compliance with local, state and federal rules, regulations and laws for programs that primarily benefit low to moderate income people in Pasco. Planning and Administration is capped at no greater than 20%. Civic Center Recreation Specialist — Requested: $ 35,000 Recommended: CDBG funds provide a portion of the salary and benefits for recreation specialist at the Civic Center. This facility's program is to provide recreation programs for at risk youth and families in the immediate service area. Public services are capped at no greater than 15% of cur -rent entitlement plus prior year program income. 3 Martin Luther King Community Center Recreation Specialist — Requested: $ 35,000 Recommended: CDBG funds provide a portion of the salary and benefits for recreation specialist at the Martin Luther King Center. This facility's program is coordinated with the YMCA, Salvation Army and Campfire USA, who all collaborate to provide education and physical activities to school age children and families in the Kurtzman neighborhood service area. Senior Citizen's Center Recreation Specialist — Requested: $ 37,500 Recommended: CDBG funds provide a portion of the salary and benefits for recreation specialist to oversee and operate program at Pasco's senior center. This facility's program provides supervision and leadership necessary for programs serving the elderly of Pasco with support services, nutrition, health and living skills support. CITY OF PASCO 2018 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL SUMMARY — JULY 20, 2017 5 YMCA Martin Luther King Community Center Recreation Program — Reauested: $ 20,000 Recommended: CDBG funds provide YMCA recreation programs at the Martin Luther King Center. This facility's program is coordinated with the YMCA, Salvation Army and Campfire USA, who all collaborate to provide education and physical activities to school age children and their families. 6 Pasco Specialty Kitchen Technical Assistance — Requested: $ 75,000 Recommended: CDBG funds provide for wages, salaries and benefits for Technical Assistance at the Pasco Specialty Kitchen, a certified commercial incubator kitchen. By providing technical assistance to small startup food -related businesses the Pasco Specialty Kitchen improves their success rate by helping them to establish and achieve their goals. In consideration for technical assistance, the startup businesses agree to create and/or make jobs available to low -to -moderate income persons. Additional funds are needed to meet staffing requirements to continue existing programs and establish new programs. Community Housing Improvement Program — Requested: $100,000 Recommended: CDBG funds provide minor rehabilitation, repairs and/or construction of wheelchair ramps or bathroom accessibility for very low to low income households. This population includes frail, elderly and disabled (City-wide). It is estimated that 3-10 households, typically very low income, will be assisted depending on the project. Code Enforcement Officer — Requested: $ 48,000 Recommended: CDBG funds provide a portion of the salary and benefits for one of four code enforcement officers to help bring approximately 500 properies into compliance with City codes. Code enforcement encourages property owners to maintain housing units to minimum property standards and improves neighborhood appearance in primarily low to moderate income neighborhoods (Census Tracts 201, 202, 203 and 204). 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J / � 7 C-2018-1-1 HUD CDBG Program Administration CITY Or co iiul'I Illii ,I � If'{ iiu Community Development Block Grant Application 2018 Program Year Applicant City of Pasco — Community & Economic Development Address 525 N. Third Avenue, Pasco, WA 99301 Project Name CDBG Program Administration Contact Person Rick White, C&ED Director Telephone 545-3441 Email whiter@pasco-wa.gov Federal Tax ID # 91-001264 DUNS # 009974598 (required) (required) CDBG Funds Requested $139,000 Leverage $62,730 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. CDBG funds are used to plan, administer and deliver housing and community needs, ensure compliance with local, state and federal rules, regulations and laws and provide for the successful delivery of programs that primarily benefit low -moderate income people. Project delivery is often charged against the admin and planning line item, however, time correctly charged to the project does not count against the admin and planning cap (20%). 2. Describe the unmet need in the community using statistics, demographics or other factual information. All CDBG activities in Pasco benefit primarily low -moderate income persons. Census tracts 201, 202, 203 BG 3&4 and 204 are 71% LMI, there are 24,190 persons, 17,171 of which are LMI. Admin and planning benefits all of Pasco residents. 3. Refer to the Community Priority Needs (EXHIBIT A). — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # ALL Strategy # Objective It Outcome # 4. Projects will be ranked according to the local allocation priorities. Refer to Allocation Polity (EXHIBIT B) (Check only one box) A. High Priority ❑ B. Average Priority ❑ C. Low Priority ❑ D. No Priority ❑ ALL Explain how your application satisfies that priority: ALL PRIORITIES - This activity serves every type of eligible activity allowable under CDBG/HOME/NSP regulations. 2018 CDBG Application 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box—a, b, c, d) NOT REQUIRED FOR PLANNING & ADMIN a. ❑ You receive income data verification from each individual or household beneficiary of the program(LMC/LMH) b. ❑ Your project serves only the following clientele (LMI Presumed Benefit): (check only one box) ❑ Elderly persons ❑ Illiterate persons ❑ Battered spouses ❑ Homeless persons ❑ Abused children ❑ Migrant farm workers ❑ Severely disabled adults ❑ Persons living with AIDS/HIV ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees (LM1). d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income (LMA). Complete Item 6 Below: 6. Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served (LMA). Attach pages if necessary. Boundaries: CITY-WIDE, City of Pasco city limits Project Address/Location: 525 N THIRD AVENUE Census Tract(s)# ALL Block Group(s)# 7. Provide' Performance Indicators, Objectives and Outcomes (EXHIBIT CJ benchmarks you hope to achieve in program year 2018, e.g., How many unduplicated persons will be served, how many houses will be rehabbed, how manyjobs created, how many public buildings or parks will be improved Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. As long as Pasco is an entitlement city, CDBG funds will be utilized for planning & administration of the grant. Milestone/Goal (include numerical performance progress if any) 1" Quarter Closeout prior year grant and prepare Consolidated Plan Evaluation Report (CAPER) Complete environmental review for current program year awarded projects Execute subrecipient agreements 2 Quarter Prepare Request for Proposal for next grant year 3' Quarter Desk and Site Monitoring of all activities Reporting Budget Preparation Fund activities for drawdown 4 Quarter Submit Annual Action Plan for next grant year Timeliness 2018 CDBG Application 8. *Public Facility- Buildings Parks Facility - People "PublicFacility - Community infrastructure - People •Public Service - People - Individuals "Fcfade- Businesses or Jobs - People/Individuals •Rehabilitation - Houses - Households " Economic Development -lobs or businesses-Individuals/People uT the total numoer -aervea ustea In me aoove came, please categorize your clientele Dy the Touowmg cmerla Number of clients below 30% median income Number Served Performance CDBG Cost Per Indicator Unit Total CDBG cost Other CDBG Cost 1" Quarter Total Pasco residents served 61310 53% AMI Number of elderly clients Supplemental 2° Quarter housing Number of disabled clients information Number of Female Head of Household 3` Quarter 24,600 28,780 32,960 37,140 4` Quarter 50% 22,800 26,050 29,300 •TOTALSERVED 61310 People $3.29= $139,000 +$67,730 uT the total numoer -aervea ustea In me aoove came, please categorize your clientele Dy the Touowmg cmerla Number of clients below 30% median income "Total must Number of clients below 50% median income match total Number of clients below 80% median income 32995 Served above. Total Pasco residents served 61310 53% AMI Number of elderly clients Supplemental Number of minority clients housing Number of disabled clients information Number of Female Head of Household 20,420 9. What is the dollar amount of CDBG funds your agency has received in the past three years? 2015 2016 2017 Kennewick Pasco 120,000 120,000 131,000 Richland 10 What impact will your project have in the community? How will you measure your success? Planning and admin activities provide support and technical assistance for all eligible activities. Each year accomplishments are reported in IDIS, and published in the Consolidated Annual Plan Evaluation Report. 11 The following are the maximum income guidelines for 2016 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2018. For Information Only, 2018 Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. 2018 CDBG Application 2017 HUD income Limit Guidelines for Kennewick- Pasco- Richland Effective June 6, 2016 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% 13,700 16,240 20,420 24,600 28,780 32,960 37,140 41,320 50% 22,800 26,050 29,300 32,550 35,200 37,800 40,400 43,000 80% 36,500 41,700 46,900 52,100 56,300 60,450 64,650 68,800 Median 45,600 52,100 58,600 65,100 70,400 75,600 80,800 86,000 For Information Only, 2018 Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. 2018 CDBG Application 13 Are the above "other sources" of funds secured? Provide documentation of budget for source of other funds: Funds for project delivery are will be allocated from unobligated funds. Funds are estimated based on the previous year's allocations, funds are reasonably secure the amount of entitlement allocations is not known until Congress passes the budget. 14 If you do not receive the requested funds, or receive only a portion of what you request, what will you do? Many projects will not receive administrative or project delivery support, projects may be scaled back to what may be feasible without support. Alternative funding sources would sought out. 15 If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) Up to 20% of entitlement funds is permitted to be used for planning and administration of the grant. As long as we receive entitlement monies planning and administration will be funded from the grant. 2018 CDBG Application Source of Other Expense Requested CDBG Other CDBG Funds TOTAL BUDGET ADMIN Funds Funds CDBG Programs PERSONNEL: Salaries 79,270 79,270 Benefits 30,375 30,375 0 0 OPERATIONS: 0 0 Rent/Lease 0 0 Utilities 0 0 Supplies 5,835 5,835 Prof Services 20,000 14,195 380 Administrative 34,195 Consultants 0 0 'Carry Over from PY 0 PROJECT DELIVERY 0 0 0 380 Administrative 3,520 7,950 380 Administrative 11,470 382 Owner Rehab 0 5,756 382 Owner Rehab 5,756 384 Facade Rehab 0 1,000 384 Facade Rehab 1,000 385 Public Fac/Pk 0 7,745 385 Public Fac/Pk 7,745 386 PSK Tech Asst 0 6,084 386 PSK Tech Asst 6,084 387 Infrastructure 0 20,000 387 Infrastructure 20,000 0 0 0 PROPERTY: 0 0 0 Purchase Price 0 0 0 Closing Costs 0 0 0 OTHER (Describe): 0 0 0 C 0 0 TOTAL 139,000 62,730 1 201,730 13 Are the above "other sources" of funds secured? Provide documentation of budget for source of other funds: Funds for project delivery are will be allocated from unobligated funds. Funds are estimated based on the previous year's allocations, funds are reasonably secure the amount of entitlement allocations is not known until Congress passes the budget. 14 If you do not receive the requested funds, or receive only a portion of what you request, what will you do? Many projects will not receive administrative or project delivery support, projects may be scaled back to what may be feasible without support. Alternative funding sources would sought out. 15 If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) Up to 20% of entitlement funds is permitted to be used for planning and administration of the grant. As long as we receive entitlement monies planning and administration will be funded from the grant. 2018 CDBG Application 16 Self -Assessment, Check "yes" or "no" for each of the following questions: Risk Assessment Question? Yes No 1. Is your organization new to the CDBG program? ❑ 2. Is this a new activity for the organization? ❑ a. Has this activity been completed successfully in prior years? ® ❑ b. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? ❑ 4. Is staff responsible for the CDBG project new or inexperienced? S. Does your project displace or relocate any individual or business? 6. Does your project involve construction / renovation? ❑ a. Do you own the property? ❑ ❑ b. Do you have experience with federal Davis -Bacon wage requirements? ❑ ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration 2) Public Service ❑ 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): El 2018 CDBG Application Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contracts). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets may be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application. All applications will become the property of the City, and ]/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Rick White, C&ED Director June 26, 2017 Date 2018 CDBG Application °`rl��lllllll���(��Illllllllriill�� Community Development Block Grant Application 2018 Program Year Applicant City of Pasco -Administrative & Community Services Address 525 N 3rd Ave, Pasco, WA 99301 Project Name Civic Center Program — Recreation Specialist Contact Person Dan Datta, Acting Director A&CS Telephone 509-543-5757 Email terwayr@pasco-wa.gov Federal Tax 10 # 0916001264 DUNS # 009974598 (required) (required) CDBG Funds Requested $35,000 Leverage $36,100 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. The are a significant number of people from low to moderate income families who are considered at -risk that benefit from participation in recreation programs at the City Hall Activities Center (525 N. 3rd Avel_ The activities provided occur on week days and weekends but are especially essential during the crucial after- school hours. The CDBG funds will be used to pay for wages needed to provide the programs at the facility. 2. Describe the unmet need in the community using statistics, demographics or other factual information. Pasco as a whole is over 56% Hispanic and in the population under the age of 18 that percentage is neat 75%. The neighborhoods that the Citv Hall dron-in after-schonl nroornm nrimarily carvac ora rhnea udfh higher minority population and are designated low -moderate income (Census Tract 202 = 87%1. 3. Refer to the Community Priority Needs (EXHIBITA). — What Goal, Strategy, Objective and Outcome does your project fulfill? Goal # III Strategy # 2 Objective # 1 Outcome # 1 4. Projects will be ranked according to the local allocation priorities. Refer to Allocation Policy (EXHIBIT B) (Check only one box) A. High Priority ❑ B. Average Priority X C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: Provides a safe and productive recreational Environment for the low to moderate income children and families especially in the immediate area surrounding the Pasco City Hall. 2018 CDBG Application 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program(LMC/LMH) b. ❑ Your project serves only the following clientele (LMI Presumed Benefit): (check only one box) ❑ Elderly persons ❑ Illiterate persons ❑ Battered spouses ❑ Homeless persons ❑ Abused children ❑ Migrant farm workers ❑ Severely disabled adults ❑ Persons living with AIDS/HIV ❑ Other: Describe c. ❑ Your project will create jobs that employ low to moderate -income employees (LMI). d. X Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income (LMA). Complete Item 6 Below: 6. Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served (LMA). Attach pages if necessary. Boundaries: Service area is approximately a one mile radius from project location, with a boundary of the railroad tracks to the east. Project Address/Location: 525 N. 311 Ave., Pasco, WA 99301 201-3 202-1,2,3 Census 203 —1, 3 Block Tract(s)# 204 —1,2,6 Group(s)ft 7. Provide *Performance Indicators, Objectives and Outcomes (EXHIBIT C) benchmarks you hope to achieve in program year 2018, e.g., How many unduplicated persons will be served, how many houses will be rehabbed, how many jobs created, how many public buildings or parks will be improved Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. 8. •Public Facility- Buildings Parks Facility• People *Public Facility- Community Infrastructure -People •Public Service -People -Individuals *Forade- Businesses or Jobs-People/Individuals * Rehabilitation -Houses - Households * Economic Develonment-Jobs or hush esses-lndhdd..b1Peeolo listed in the above Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Total Pasco residents served Number of elderly clients Number of minority clients Number of disabled clients 2018 CDBG Application 12,665 *Total must match total Served above. Supplemental housing information Number Served Performance Indicator CDBG Cost Per Unit Total CDBG Cost Non-CDBG Match Example 5 Households $5,000 $25,000 $25,000 1" Quarter 4431 People 2ntl Quarter 4431 People 3rtl Quarter 4431 People 4th Quarter 4431 People *TOTAL SERV ED 17,725 People $1.9746 $35,002___I_$36,100 listed in the above Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Total Pasco residents served Number of elderly clients Number of minority clients Number of disabled clients 2018 CDBG Application 12,665 *Total must match total Served above. Supplemental housing information Number of Female Head of Household I 9. What is the dollar amount of CDBG funds your agency has received in the past three years? 2015 2016 2017 Kennewick Pasco $20,000 $20,000 $20,000 Richland 10 What impact will your project have in the community? How will you measure your success? This will provide wholesome recreational opportunities for underprivileged members of the especially youth during the critical after-school hours. We will measure our success by the number of participants and daily participation. 11 The following are the maximum income guidelines for 2016 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2018. For Information Only, 2018 Income Limits will 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense 2017 HUD income Limit Guidelines for Kennewick- Pasco - Richland Effective lune 6, 2016 Other Funds Source of Other 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% 13,700 16,240 20,420 24,600 28,780 32,960 37,140 41,320 50% 22,800 26,050 29,300 32,550 35,200 37,600 40,400 43,000 80% 36,500 41,700 46,900 52,100 5 -6,-3001 60,450 64,6 68,800 Median 45,600 52,100 58,600 65,100 70,400 75,600 80,80050 86,000 For Information Only, 2018 Income Limits will 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $35,000 $5,000 General Fund $40,000 Delivery OPERATIONS: Rent/Lease Utilities $28,100 General Fund $28,100 Supplies $3,000 General Fund $3,000 CONSTRUCTION: Engineering Materials Labor Contracts Incidentals PROPERTY: Purchase Price Closing Costs OTHER (Describe): 2018 CDBG Application 13 TOTAL $35,000 $36,100 $71,100 Are the above "other sources" of funds secured? Provide documentation of hudpat for crwrrp of nthnr r, n Yes, they are from the City General Fund 14 If you do not receive the requested funds, or receive only a portion of what you request, what will you do? First we will look for additional general fund support. Second, some services may have to be cut. 15 If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) The plan would be to look for sponsors, grants and donations. As well as requesting greater general fund dollars and charging more user fees. 16 Self -Assessment, Check "yes" or "no" for each of the following questions: Risk Assessment Question? Yes No 1. Is your organization new to the CDBG program? ❑ X 2. Is this a new activity for the organization? X a. Has this activity been completed successfully in prior years? X ❑ b. Have CDBG performance goals been met in prior years? X El 3. Does the organization have unresolved audit findings? ❑ X 4. Is staff responsible for the CDBG project new or inexperienced? X S. Does your project displace or relocate any individual or business? Li X 6.. Does your project involve construction / renovation? L1 X a. Do you own the property? X ❑ b. Do you have experience with federal Davis -Bacon wage requirements? X ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service X 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): El 2018 CDBG Application Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets may be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Signature of Authorize gency official —XiCk %lir v hter;m PbG, i[7ork, Dir{c7lor Printed Name & Title 7446 Date 2018 CDBG Application ATTACHMENTS 2018 CDBG Application Community Development Block Grant Application 2018 CDBG Program Year Public Service Special Attachment #1 Complete this page if you are continuing a "Public Service" activity 1. When was your agency organized / formed? 1891 2. We are a: X Washington State Municipal Corp ❑ non-profit ❑ faith -based 3. Does your agency have federal IRS non-profit status? Yes X No ❑ 4. List any required accreditation your agency / staff must have in order to do business: None S. To what other agencies have you applied for funding and what commitments have you obtained for this purpose? City General Fund 6. Will CDBG funds be used to assist in leveraging or matching other funding? Yes ❑ No X 7. Is this the first year for the program? Yes ❑ No X a. Year began: 8. If you receive funding for 2018, how will your program be funded in the future? Anticipate CDBG Funding in 2019 and city funding through the City General Fund 9. If you received CDBG funding in prior years and are requesting increased funding, please quantify the increase in service that you will provide and explain new demand or unmet need in the community for the increase in service. Requesting the same as was requested in 2017 2018 CDBG Application 2 Community Development Block Grant application 2018 Program Year Applicant City ofPasco— Community& Economic Development RECEIVED Address 525 N. Third Avenue, Pasco, WA 99301 II IN 2 5 2017 Project Name Code Enforcement Officer 7 Contact Person Rick White, C&ED Director Telephone 545-3441 Email whiterCcDoasco-wa.eov Federal Tax ID # 91-6001264 DUNS # 009974598 (required) (required) CDBG Funds Requested $48,000 Leverage $200,500 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. mitigation or ougntea/sunstanaard housing conditions, property nuisances and fire hazards and blight Elimination education of resident of low -moderate income areas. 2. Describe the unmet need in the community using statistics, demographics or other factual information. Blight conditions, property nuisances & fire hazards in homes & uoon orooerties owned &/or occunied low -moderate income families & lack of education of minimum housing & property standards for low -mod Income households. Property & housing conditions in older neighborhoods will continue to decline withc Constant Conde Enforcement & education efforts. 3. Refer to the Community Priority Needs (EXHIBITA). —What Goal, Strategy, Objective and Outcome does your project fulfill? Goal It 1 Strategy # 1.2 Objective # 2 Outcome # 3 4. Projects will be ranked according to the local allocation priorities. Refer to Allocation Policy (EXHIBIT 8) (Check only one box) A. High Priority ® B. Average Priority ❑ C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: Funds would be used to pay for a portion of the Salary and benefits for a Code Enforcement Officer to conduct inspections in low -moderate revitalization Neighborhoods. 2018 CDBG Application 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program(LMC/LMH) b. ❑ Your project serves only the following clientele (LMI Presumed Benefit): (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees (LMJ). d. ® Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income (LMA). Complete Item 6 Below: 6. Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served (LMA). Attach pages if necessary. Boundaries: Project Address/Location Census 201, 202, 203, 204 Tract(s)# Block ALL Group(s)R 7. Provide *Performance Indicators, Objectives and Outcomes (EXHIBITQ benchmarks you hope to achieve in program year 2018, e.g., How many unduplicated persons will be served, how many houses will be rehabbed, how many jobs created, how many public buildings or parks will be improved Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. 0 "Public Fadlity-Buildings Parks Facility -People *Public Facility- Community Infrastructure - People *Public Service -People -Individuals *Forade- Businesses or Jobs-People/Individuals "Rehabilitation - Houses - Households * Economic Development -Jobs or businesses-Individuals/Peoale V1 uie wtal numoer aervea nsteu in me aoove tame, please categorize your ciiemeie Dy the tonowing criteria: Number Served Performance CDBG Cost Per Total CDBG Non-CDBG Indicator Unit Cost Match Example 5 Households $5,000 $25,000 $25,000 1" Quarter 125 Houses/Properties 201 Quarter 125 Houses/Properties 3r1 Quarter 125 Houses/Properties 4" Quarter 125 Houses/Properties *TOTALSERVED 500 Houses/Properties V1 uie wtal numoer aervea nsteu in me aoove tame, please categorize your ciiemeie Dy the tonowing criteria: Number of clients below 30% median income 24,444 *Total must Number of clients below 50% median income 7,034 match total Number of clients below 80% median income 10,024 Served above. Total Pasco residents served 41,502 Number of elderly clients 1,998 Supplemental Number of minority clients 16,731 housing Number of disabled clients information Number of Female Head of Household 2018 CDBG Application 9. What is the dollar amount of CDBG funds your agency has received in the past three years? 2015 2016 2017 Kennewick Pasco $48,000 $48,000 $48,000 Richland 10 What impact will your project have in the community? How will you measure your success? 11 The following are the maximum income guidelines for 2016 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2018. For Information Only, 2018 Income Limits tWllapp/y. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense 2017 HUD income Limit Guidelines for Kennewick- Pasco- Richland Effective lune 6, 2016 Other Funds Source of Other 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% 13,700 16,240 20,420 24,600 28,780 32,960 37,140 41,320 50% 22,800 26,050 29,300 32,550 35,200 37,800 40,400 43,000 80% 36,500 41,700 46,900 52,100 56,300 60,450 64,650 68,800 Median 45,600 52,100 58,600 65,100 70,400 75,600 80,800 86,000 For Information Only, 2018 Income Limits tWllapp/y. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $48,000 $65,025 $17,025 $113,025 Delivery OPERATIONS: Rent/Lease Utilities Supplies CONSTRUCTION: Engineering Materials Labor Contracts Incidentals PROPERTY: Purchase Price Closing Costs OTHER (Describe): TOTAL $48,000 $65,025 $17,025 $113,025 2018 CDBG Application 13 Are the above "other sources" of funds secured? Provide documentation of budget for source of other funds: The other funds will only be paid from the City's general fund. 14 If you do not receive the requested funds, or receive only a portion of what you request, what will you do? Nuisance conditions in census tract properties occupied by low -moderate income families will remain Unabated and the neighborhoods will continue to deteriorate and fewer persons will be served. 15 If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) Would rapidly decline and crime inevitably would increase to disenfranchisement. 16 Self -Assessment, Check "yes" or "no" for each of the following questions: Risk Assessment Question? Yes INo 1. Is your organization new to the CDBG program? ❑ 2. Is this a new activity for the organization? ❑ a. Has this activity been completed successfully in prior years? ® ❑ b. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? El 0 4. Is staff responsible for the CDBG project new or inexperienced? ❑ S. Does your project displace or relocate any individual or business? 6. Does your project involve construction / renovation? a. Do you own the property? ® ❑ b. Do you have experience with federal Davis -Bacon wage requirements? ® ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service ❑ 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): 2018 CDBG Application Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets may be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: ---7 of 01prized Agency Official Printed Name & Title (�-a6-I'7 Date 2018 CDBG Application CITY OF co Community Development Block Grant Application 2018 Program Year Applicant Pasco Specialty Kitchen RECEIVED Address 110 S. 41h Avenue, Pasco, WA JUN 2 6 2017 Project Name Pasco Specialty Kitchen Contact Person Marilou Shea Telephone 509-545-1172 Email mshea@downtownpasco.com Federal Tax ID # 45-3169348 DUNS # 14-770-6498 (required) (required) CDBG Funds Requested $75,000 Leverage $49,100 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. The CDBG Technical Assistance grant allows PSK to serve low, low -moderate and above individuals interested in starting a food business, whether catering, manufacturing, baking or mobile vending. These micro -enterprises foster economic development by creating jobs in Pasco and the surrounding community. PSK has operated in a deficit since its inception but the gap is closing. Programs like Food Truck Friday have served a threefold purpose: aligns with the DPDA mission to revitalize Downtown Pasco, provides a springboard for start-up mobile vendors to launch their business and generates additional income to help the organization become self-sustaining. 2. Describe the unmet need in the community using statistics, demographics or other factual information. PSK is the only commercial kitchen incubator in our community. While there are other commercial kitchens, PSK is the exclusive entity that provides business counseling, access to critical resources and agencies, and marketing and program development guidance. Our technical assistance to fledgling food entrepreneurs is made possible by this CDBG technical assistance grant and it accounts for 50% of our annual budget. If PSK didn't exist, there wouldn't be any conduit for food start-ups to launch their businesses and no jobs created. 3. Refer to the Community Priority Needs (EXHIBIT A). — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 2 Strategy # 1,3 Objective # 3 Outcome 4 1 4. Projects will be ranked according to the local allocation priorities. Refer to Allocation Policy (EXHIBIT B) (Check only one box) A. High Priority ® B. Average Priority ❑ C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: PSK creates jobs for low and low -moderate individuals. 2018 CDBG Application 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) a. ® You receive income data verification from each individual or household beneficiary of the program(LMC/LMH) b. ❑ Your project serves only the following clientele (LMI Presumed Benefit): (check only one box) ❑ Elderly persons ❑ Illiterate persons ❑ Battered spouses ❑ Homeless persons ❑ Abused children ❑ Migrant farm workers ❑ Severely disabled adults ❑ Persons living with AIDS/HIV ❑ Other: Describe c. ® Your project will create jobs that employ low to moderate -income employees (LMJ). d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income (LMA). Complete Item 6 Below: 6. Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served (LMA). Attach pages if necessary. Boundaries: N/A Project Address/Location 110 S. 4`h Avenue, Pasco, WA 99301 Census Tract(s)# Block Group(s)# 7. Provide *Performance indicators, objectives and Outcomes (EXHIBIT C) benchmarks you hope to achieve in program year 2018, e.g., How many unduplicated persons will be served, how many houses will be rehabbed, how many jobs created, how many public buildings or parks will be improved Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. *Public Facility- Buildings Parks Facility -People *Public Facility- Community Infrastructure -People * Public Service -People -Individuals *Facade- Businesses or Jobs-People/Individuals *Rehabilitation - Houses - Households * Economic Development -Jobs or businesses-Individuals/People 8. Of the total number "Served" listed Number of clients below 30% median income Number of clients below 50% median income *Total must match total Number of clients below 80% median income 2 Served above. Total Pasco residents served 10 2018 CDBG Application Number Performance CDBG Cost Per Total CDBG Non-CDBG Served indicator Unit Cost Match Example 5 Households $5,000 $25,000 $25,000 1n Quarter Econ Dev 18,000 Jobs/Business 2nd Quarter Econ Dev Jobs/Business 45 000 31d Quarter Econ Dev 45,000 Jobs/Business 4`h Quarter Econ Dev Jobs/Business 16,000 *TOTAL SERVED 10 124,099 8. Of the total number "Served" listed Number of clients below 30% median income Number of clients below 50% median income *Total must match total Number of clients below 80% median income 2 Served above. Total Pasco residents served 10 2018 CDBG Application Number of elderly clients Number of minority clients Number of disabled clients 2018 CDBG Application Supplemental housing information 9. What is the dollar amount of CDBG funds your agency has received in the past three years? 10 What impact will your project have in the community? How will you measure your success? Our goal is to continue to be the go -to commercial incubator kitchen and serve as a launching pad for food start-ups and entrepreneurs in our community. Our success will be measured by creating the jobs projected in 2018 and new and current PSK clients that remain sustainable. 11 The following are the maximum income guidelines for 2016 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2018. Nor Information Only, 20I8Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. SEE attached budget as well. Expense 2017 HUD income Limit Guidelines for Kennewick- Pasco -Richland Effective June6, 2016 Other Funds Source of Other 1 Person 2 People 3 People 4 People 5 People G People 7 People 1 8 People 30% 13,700 1 16,240 20,420 24,600 28,780 32,960 37,1 1 41,320 S0% 22,800 26,050 29,300 32,550 35,200 37,800 40,400 43,000 80% 36,500 41,700 46,900 52,100 56,300 60,450 64,650 68,800 Median 45,600 52,100 58,600 65,100 70,400 75,600 80,800 1 86,000 Nor Information Only, 20I8Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. SEE attached budget as well. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $28,625 $28,625 Program fees; PSK $57,252 operating budget Delivery OPERATIONS: Rent/Lease Utilities Supplies CONSTRUCTION: Engineering Materials Labor Contracts Incidentals PROPERTY: Purchase Price Closing Costs 2018 CDBG Application OTHER (Describe): Program Development Costs TOTAL $124,099 $124,099 2018 CDBG Application 13 Are the above "other sources" of funds secured? Provide documentation of budget for source of other funds: FTF program fees are not secured but given vendor participation and community response to date, the program will continue to be a growing revenue channel for PSK as it goes into its fourth season (2018). 14 if you do not receive the requested funds, or receive only a portion of what you request, what will you do? PSK will be able to maintain its current technical assistance services and endeavor to do more with less. 15 If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) Private and corporate funding resources. 16 Self -Assessment, Check "yes" or "no" for each of the following questions: Risk Assessment Question? Yes No 1. Is your organization new to the CDBG program? ❑ 2. Is this a new activity for the organization? ❑ a. Has this activity been completed successfully in prior years? ® ❑ b. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? 4. Is staff responsible for the CDBG project new or inexperienced? 5. Does your project displace or relocate any individual or business? 6. Does your project involve construction / renovation? ❑ a. Do you own the property? ❑ b. Do you have experience with federal Davis -Bacon wage requirements? ® ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service ❑ 3) Economic Development 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) 8) Revitalization (Describe): El 2018 CDBG Application Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets may be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: /�74 Signa /e of A d Agency Official //i%i / 911 Printed Name : , A Z' R 2018 CDBG Application ATTACHMENTS 2018 COBG Application Community Development Block Grant Application 2018 CDBG Program Year Economic Development Special Attachment #2 Complete this page if you are proposing to provide an "Economic Development" project 1. We are a: ® non-profit ❑ for-profit ❑ faith -based 2. Describe how your project will make the most effective/best use of CDBG funds? We'll leverage existing resources to increase participation in our programs such as Food Truck Friday. 3. Will CDBG funds be used to assist in leveraging or matching other non-federal Yes [I No funding? 4. How will you assure that CDBG funds are not substituted for other non-federal investment? We'll adhere to CDBG guidelines and stipulations. 5. Will your project meet the minimum federal CDBG threshold of providing one full time equivalency (FTE) job (40 hours per week) per $35,000 of CDBG funds? Yes ® No ❑ 6. Will your project provide goods or services to residents of a low -moderate income (LMI) area, such that the number of LMI persons residing in the area served amounts to at least one LMI person per $350 of CDBG investment? (Total Investment/LMI Population) Yes ® No ❑ 7. Will your project create or retain low -moderate income jobs, and that at least 51% of the total FTE jobs created or retained will be filled by very low, low and moderate -income persons? Yes ® No ❑ How will you make sure that the jobs will be made available to very low, low and moderate -income persons? We'll require income verification of potential employees of PSK and/or use approved Work Source agencies that will provide that information. 8. is your request being used for business incentives or for recruitment of a business from another city or state? If yes, describe in detail. Are the proposed jobs existing positions or are they new? New lobs. 2018 CDBG Application 9. Show the number of new permanent jobs projected to be CREATED in FTE hours (1 FTE = 40/wk), aggregate all Part-time jobs (add total hours per week), seasonal / temporary jobs are not counted toward goals: Job Title FTE Jobs Created FTE Jobs Created PartTime Jobs Part Time lobs (EDA Description) LMI LMI 40 hr/wk 40 hr/wk FTE hours/week FTE hours/week Food Service workers Manufacturer 1 1 Distributors Cooks 3 2 2 Cashier 1 "LMI Jobs refer to any fob that can be held by a person with no advanced training" education beyond high school -or a fab that the business agrees to hire unqualified persons for and provide training. Income documentation is rep iced of the first individual that Oils the position created by this project. 10. Show the number of existing permanent jobs projected to be RETAINED in FTE hours (1 FTE = 40/wk), aggregate all Part-time jobs (add total hours per week), seasonal / temporary jobs are not counted toward goals: Job Title FTE Jobs Created FTE Jobs Created Part Time Jobs Part Time Jobs (EDA Description) LMI LMI 40 hr/wk 40 hr/wk FTE hours/week FTE hours/week N/A "LMl jobs refer to any fob that can be held by a person with no advanced training or education beyond high school -oro fob that the business agrees to hire unqualified personsfor and provide training. htcome documentation is required of the first individual that fills the osition created by this orolect. 2018 CDBG Application Downtown Pasco Development Authority STATEMENT OF ACTIVITY January - December 2016 EXPENDITURES TOTAL REVENUE 2,705.68 City of Pasco - Block Grant 49,099.88 Client Marketing Income 1,613.42 Consulting Income 5,449.84 Equipment Rentals (PSK) 11,658.90 Facility Rental Fees (PSK) 30,314.93 Membership Fee 6,310.00 Other Income 168.00 Public Donations 716.22 Sponsorship and Special Events 5,274.50 Total Revenue $110,605.69 GROSS PROFIT $110,605.69 EXPENDITURES Advertising 2,705.68 Bad Debt Expense 10.00 Banking Fees 617.25 Dues and Subscriptions 2,732.91 Equipment Leases 4,407.49 Janitorial 6,395.93 Legal and Professional 3,813.73 Licenses and Permits 160.00 Markting Expense 548.43 Meals and Entertainment 100.00 Miscellaneous Expense 86.45 Office Expense 3,810.73 Operating Supplies 2,223.51 Payroll Taxes 4,795.99 Reconciliation Discrepancies -1.00 Repairs and Maintenance 1,365.04 Salaries and Wages 57,251.91 Supplies 6,465.20 Telephone and Internet 6,008.33 Utilities Expense 15,117.45 Total Expenditures $118,616.03 NET OPERATING REVENUE $-8,009.34 NET REVENUE $-8,009.34 Cash Basis Thursday, March 2, 2017 04:39 PM GMT -8 1/1 CITY IIIIIIIIf������OF 111111111 o1i Community Development Block Grant Application 2018 Program Year Applicant City fo Pasco- Administrative & Community Services Address 525 N. 3rd Ave, Pasco, WA 99301 Project Name Martin Luther King Community Center Contact Person Dan Dotta, Acting Director A&CS Telephone 509-543-5757 Email dottad@pasco-wa.Rov Federal Tax ID # 0916001264 DUNS # 009974598 (required) (required) CDBG Funds Requested $35,000 Leverage $74,500 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. Funding is needed to provide facility and programs for youth and adults living in low -moderate income Neighborhoods on Pasco's east side. The Majority of the activities will take place at the Martin Luther King Center which is located at 205 S. Wehe Ave. in Pasco 2. Describe the unmet need in the community using statistics, demographics or other factual information. Pasco as a whole is over 56% Hispanic and in the population under the a¢e of 18 that Dercentaae is nearer are 3. Refer to the Community Priority Needs (EXHIBIT A). — What Goal, Strategy, Objective and Outcome does your project fulfill? Goal # III Strategy It 2 Objective # 1 Outcome # 1 4. Projects will be ranked according to the local allocation priorities. Refer to Allocation Policy (EXHIBIT B) (Check only one box) A. High Priority ❑ B. Average Priority _2L C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: This is a social service project to assist disadvantaged youth within the city of Pasco. The goal is to build strong kids, strong families, and a strong Community through games, activities, and special events and by stressing caring, honesty, respect, and 2018 CDBG Application 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box - a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program(LMC/LMH) b. ❑ Your project serves only the following clientele (LMI Presumed Benefit): (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe c. ❑ Your project will create jobs that employ low to moderate -income employees (LMJ). d. X Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income (LMA). Complete Item 6 Below: 6. Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served (LMA). Attach pages if necessary. Boundaries: Project Address/Location: 205 S. Wehe Ave, Pasco, WA 99301 Census Tracts (Blocks). 201(2,3,4), Census 202(1,2,3), 203(1,2,3), TraCt(s)# 204(1,2,3,4,5,6) Block Group(s)# 7. Provide *Performance Indicators, Objectives and Outcomes (EXHIBIT CJ benchmarks you hope to achieve in program year 2018, e.g., How many unduplicated persons will be served, how many houses will be rehabbed, how many jobs created, how many public buildings or parks will be improved Do not Inflate your estimates - the numbers provided will be used to assess your proposed project's success. 8. 'Public Facility- Buildings Parks Facility -People "Public Facility- Community lnjmstrurture-people * Public Service - People - Individuals *Farode-Businesses or Jobs -People/lndlviduals *Rehabilitation - Houses - Households *Economle Develeomant-Inn. VI the WWI numoer -,ervea- nstea In the aoove table, please categorize your clientele by the following criteria Number of clients below 30% median income Number Served Performance Indicator CDBG Cost Per Unit _ Total CDBG -e Cost Non-CDBG Match Example 5 Households $5,000 $25,000 $25,000 111 Quarter 6739 People 2"d Quarter 6739 People 3rd Quarter 6739 People 4tn Quarter 6738 People *TOTAL SERVED 26,955 People $1.2985 $35,000 $74.500 VI the WWI numoer -,ervea- nstea In the aoove table, please categorize your clientele by the following criteria Number of clients below 30% median income *Total must Number of clients below 50% median income match total Number of clients below 80% median income 20,275 Served above. Total Pasco residents served 26,955 Number of elderly clients Supplemental Number of minority clients housing Number of disabled clients information Number of Female Head of Household 2018 CDBG Application 9. What is the dollar amount of CDBG funds your agency has received in the past three years? 2015 2016 2017 Kennewick Pasco $20,000 $20,000 $20,000 Richland 10 What impact will your project have in the community? How will you measure your success? This will provide wholesome recreational opportunities for underprivileged youth in the con especially during the critical after-school hours. We will measure our success by the number of participants and dailv attendance. 11 The following are the maximum income guidelines for 2016 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2018. For Information Only, 2018 Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense 2017 HUD income. Limit Guidelines for Kennewick -Pasco- Richland Effective lune 6, 2016 Other Funds Source of Other i Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% 13,700 16,240 20,420 24,600 28,780 32,960 37,140 41,320 50% 22,800 26,050 29,300 32,550 35,200 37,800 40,400 43,000 80% 36,500 41,700 46,900 52,100 56,300 60,450 64,650 68,800 Median 45,600 52,100 58,600 65,100 70,400 75,600 80,, 86,000 For Information Only, 2018 Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $35,000 $12,000 $47,000 Delivery OPERATIONS: Rent/Lease Utilities $30,000 $30,000 Supplies $2,500 $2,500 CONSTRUCTION: Engineering Materials Labor Contracts Incidentals PROPERTY: Purchase Price Closing Costs OTHER (Describe): M&O Services $30,000 $30,000 TOTAL $35,000 $74,500 $109,500 2018 CDBG Application 13 Are the above "other sources" of funds secured? Provide documentation of budget for source of other funds: Yes, they are from the City General Fund. 14 if you do not receive the requested funds, or receive only a portion of what you request, what will you do? First we will look for additional general fund support. Second, some services may have to be cut 15 If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) The plan would be to look for sponsors, grants and donations. As well as requesting greater general fund dollars and charging user fees. 16 Self -Assessment, Check "yes" or "no" for each of the following questions: Risk Assessment Question? Yes No 1. Is your organization new to the CDBG program? ❑ X 2. Is this a new activity for the organization? ❑ X a. Has this activity been completed successfully in prior years? X ❑ b. Have CDBG performance goals been met in prior years? X ❑ 3. Does the organization have unresolved audit findings? X 4. Is staff responsible for the CDBG project new or inexperienced? El X 5. Does your project displace or relocate any individual or business? ❑ X 6. Does your project involve construction / renovation? x a. Do you own the property? X ❑ b. Do you have experience with federal Davis -Bacon wage requirements? X ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service X 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) El8) Revitalization (Describe): El 2018 CDBG Application Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets may be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: vtC �iJ,liJ! Signature of Authoriz d envy Official -RA' —renkmAj a lnbi -Nm l�'tbb;:. lk)or•kS 'P r"r- Printed Name & Tn'L 0210, 2D 7 Date 2018 CDBG Application A2awMmr 2018w G Application , Community Development Block Grant Application 2018 CDBG Program Year Public Service Special Attachment #1 Complete this page if you are continuing a "Public Service' activity 1. When was your agency organized / formed? 1891 2. We are a: X Washington State Municipal Corp ❑ non-profit ❑ faith -based 3. Does your agency have federal IRS non-profit status? Yes X No ❑ 4. List any required accreditation your agency/ staff must have in order to do business: 5. To what other agencies have you applied for funding and what commitments have you obtained for this purpose? City General Fund 6. Will CDBG funds be used to assist in leveraging or matching other funding? Yes ❑ No X 7. Is this the first year for the program? Yes ❑ No X a. Year began: 8. If you receive funding for 2018, how will your program be funded in the future? Anticipate CDBG Funding in 2019 supported through City General Fund. 9. If you received CDBG funding in prior years and are requesting increased funding, please quantify the increase in service that you will provide and explain new demand or unmet need in the community for the increase in service. Not requesting more than we requested in 2017 2018 CDBG Application C17Y O,F... �,lluq !Iglll�llilllll l�l((� ���� Community Development Block Grant Application 2018 Program year Applicant City of Pasco- Administrative & Community Services Address 525 N 3rd Ave, Pasco, WA 99301 Project Name V Avenue Center—Senior Services Contact Person Dan Dotta, Acting Director A&CS Telephone 509-543-5757 Email dottad@pasco-wa.gov Federal Tax ID # 0916001264 DUNS # 009974598 (required) (required) CDBG Funds Requested $37,500 leverage 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. Funding is needed for staffing to provide services to people 50 and older. These services help to provide social, mental and physical needs of seniors within Pasco. The services include fitness, footcare meals, educational, presentations, arts and crafts, and other leisure activities. Most services are provided free to senior citizens and will take place at the V Avenue Center building located on 505 N. 1st Ave., Pasco, in front of the multi -modal buildine. 2. Describe the unmet need in the community using statistics, demographics or other factual information. Though Pasco has a relatively low 65+ senior population (6.7%), Pasco also has the lowest per capita income level in the Tri -Cities area. Pasco also has the fewest number of senior living housing complexes which limits the availability of activities and social opportunities available to Pasco's senior population. This helps fill that need 3. Refer to the Community Priority Needs (EXHIBIT A). —What Goal, Strategy, Objective and Outcome does your project fulfill? Goal # III Strategy # 2 Objective It 1 Outcome # 1 4. Projects will be ranked according to the local allocation priorities. Refer to Allocation Policy (EXHIBIT B) (Check only one box) A. High Priority ❑ B. Average Priority _2L C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: This is a social service project to assist seniors To help meet their social, physical and mental needs. 2018 CDBG Application 1 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box - a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program(LMC/LMH) b. X Your project serves only the following clientele (LMI Presumed Benefit): (check only one box) X Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees (LMJ). d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income (LMA). Complete Item 6 Below: 6. Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served (LMA). Attach pages if necessary. Boundaries: Will service any seniors from throughout Pasco but location of building is in Tract 202 Project Address/Location: 505 N. 1" Ave, Pasco, WA 99301 Census Tract(s)# Block Group(s)# 7. Provide *Performance Indicators, Objectives and Outcomes (EXHIBITQ benchmarks you hope to achieve in program year 2018, e.g., How many unduplicated persons will be served, how many houses will be rehabbed, how many jobs created, how many public buildings or parks will be improved Do not inflate your estimates - the numbers provided will be used to assess your proposed project's success. 8. *Public Facility- Buildings Parks Facility -People *Public Facility- Community infrastructure - People *Public Service - People - Individuals *FoFode- Businesses or Jobs -People/Individuals * Rehabilitation - Houses - Households * Economic Development -lobs or businesses -individuals/Pea le ui Lire lultlr nurrmer Deryea IlSiea In me aoove Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Total Pasco residents served Number of elderly clients Number of minority clients Number of disabled clients Number of Female Head of 2018 CDBG Application the wing criteria: *Total must match total Served above. Supplemental housing information Number Performance CDBG Cost Per Served Indicator Unit P Total CDBG Cost Non-CDBG Match Example 5 Households $5,000 $25,000 $25,000 1" Quarter People 2"d Quarter People 3`d Quarter People 4t^ Quarter People *TOTAL SERVED People $37,500 ui Lire lultlr nurrmer Deryea IlSiea In me aoove Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Total Pasco residents served Number of elderly clients Number of minority clients Number of disabled clients Number of Female Head of 2018 CDBG Application the wing criteria: *Total must match total Served above. Supplemental housing information 9. What is the dollar amount of CDBG funds your agency has received in the past three years? 2015 2016 2017 Kennewick Pasco $30,000 $30,000 $30,000 Richland 10 What impact will your project have in the community? How will you measure your success? Seniors within Pasco will have the opportunity to socialize and participate in the many programs that we offer. We will measure success by tracking participation numbers throughout the year. it The following are the maximum income guidelines for 2016 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2018. For Information Only, 2018 Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense 2017 HUD Income Limit Guidelines for Kennewick -Pasco - Richland Effective lune 6, 2016 Other Funds Source of Other 1 Penon 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% 13,700 16,240 20,420 24,600 28,780 32,960 37,140 41,320 50% 22,800 26,050 29,300 32,550 35,200 37,800 40,400 43,000 VOW 36,500 41,700 46,900 52,100 Sfi,300 60,450 64,650 68,800 Median 45,600 52,100 58,600 65,100 70,400 75,600 80,800 86,000 For Information Only, 2018 Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $37,500 $95,000 General Fund $132,500 Delivery OPERATIONS: Rent/Lease Utilities $37,000 General Fund $37,000 Supplies $10,500 General Fund $10,500 CONSTRUCTION: Engineering Materials Labor Contracts Incidentals PROPERTY: Purchase Price Closing Costs OTHER (Describe): M&O Services $58,000 General Fund $58,000 TOTAL $37,500 $200,500 $238,000 2018 CDBG Application 13 Are the above "other sources" of funds secured? Provide documentation of budget for source of other funds: Yes, they are from the city General Fund. 14 If you do not receive the requested funds, or receive only a portion of what you request, what will you do? Some services may have to be cut and layoffs may take place. 15 If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) Seek additional general fund monies, look for sponsors, charge user fees for specific programs, and to seek donations. 16 Self -Assessment, Check "yes" or "no" for each of the following questions: Risk Assessment Question? Yes No 1. Is your organization new to the CDBG program? ❑ X 2. Is this a new activity for the organization? X a. Has this activity been completed successfully in prior years? X ❑ b. Have CDBG performance goals been met in prior years? X 3. Does the organization have unresolved audit findings? X 4. Is staff responsible for the CDBG project new or inexperienced? X S. Does your project displace or relocate any individual or business? ❑ X 6. Does your project involve construction / renovation? X a. Do you own the property? X ❑ b. Do you have experience with federal Davis -Bacon wage requirements? X ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration X 2) Public Service ❑ 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): 2018 CDBG Application Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets may be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY vz Signature of Authorized Ag Official -'R;r TrrtJau lVI'farim Pybl;e, I.tbrk.5 -V;Y-ee;vr Printed Name�' Date 2018 CDBG Application ATTACHMENTS 2018 CDBG Application Community Development Block Grant Application 2018 CDBG Program Year Public Service Special Attachment #1 Complete this page if you are continuing a "Public Service" activity 1. When was your agency organized / formed? 1891 2. We are a: X Washington State Municipal Corp ❑ non-profit ❑ faith -based 3. Does your agency have federal IRS non-profit status? Yes X No ❑ 4. List any required accreditation your agency / staff must have in order to do business: None S. To what other agencies have you applied for funding and what commitments have you obtained for this purpose? City General Fund 6. Will CDBG funds be used to assist in leveraging or matching other funding? Yes ❑ No X 7. Is this the first year for the program? Yes ❑ No X a. Year began: 8. If you receive funding for 2018, how will your program be funded in the future? Anticipate CDBG funds in 2019 and City General Fund and program fee monies. 9. If you received CDBG funding in prior years and are requesting increased funding, please quantify the increase in service that you will provide and explain new demand or unmet need in the community for the increase in service. Requesting the same amount as requested in 2017 2018 CDBG Application 2 Community Development Biock Grant Application 2018 Program Year Applicant YMCA of the Greater Address 1234 Columbia Park Trail, Richland, WA 99352 Project Name Pasco YMCA at the Martin Luther King Jr. Center Contact Person Steve Howland, Executive Director Telephone 509-374-1908 Email Steve@ymcatricities.org Federal Tax ID # 91-0655754 DUNS # 11-938-0736 (required) (required) CDBG Funds Requested $20,000 Leverage $25,000 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. The Pasco Y at the Martin Luther King Jr. Center (MLKC) offers a safe, positive and healthy environment for youth, teens, young adults and families living in and around the Kurtzmen Park neighborhood. The YMCA offers organized soccer leagues, as well as facilities including a computer lab, homework center, game room weight room and gymnasium. Financial Assistance is provided for those that cannot afford the full program fees, and we provide annual memberships for all ages for $10.00/year, daily passes for only $1.O0. The Y has been providing programs at the MI -KC for over 30 years with cooperation from the City of Pasco. 2. Describe the unmet need in the community using statistics, demographics or other factual information. The Kurtzman Park neighborhood is located in Census tract 201. This is a low income, at risk neighborhood with 27.8% percent living in poverty compared to the 17.1% for overall Franklin County. The neighborhood does not offer easy access to other parts of town due to the railroad overpass. This census tract is also unique since nearly 10,000 residents it is estimated by the census that 42% are under the age of 18. This makes the need for the Y program even more important to the area youth. 3. Refer to the Community Priority Needs (EXHIBITA). — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 3 Strategy # 2 Objective # 1 Outcome # 1 4. Projects will be ranked according to the local allocation priorities. Refer to Allocation Policy (EXHIBIT B) (Check only one box) A. High Priority ❑ B. Average Priority ® C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: We meet this priority by providing programs to disadvantaged youth living in the vicinity of Kurtzman park and surrounding neighborhoods in Pasco. 2018 CDBG Application 1 S. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box - a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program(LMC/LMH) b. ❑ Your project serves only the following clientele (ILMI Presumed Benefit): (check only one box) ❑ Elderly persons ❑ Illiterate persons ❑ Battered spouses ❑ Homeless persons ❑ Abused children ❑ Migrant farm workers ❑ Severely disabled adults ❑ Persons living with AIDS/HIV ❑ Other: Describe c. ❑ Your project will create jobs that employ low to moderate -income employees (LMJ). d. ® Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income (LMA). Complete Item 6 Below: 6. Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served (LMA). Attach pages if necessary. Boundaries: Project Address/Location: 205 S. Wehe, Pasco, WA 99301 Census Tract(s)# 201 Block Group(s)# All 7. Provide *Performance Indicators, Objectives and Outcomes (EXHIBIT C) benchmarks you hope to achieve in program year 2018, e.g., How many unduplicated persons will be served, how many houses will be rehabbed, how many jobs created, how many public buildings or parks will be improved Do not inflate your estimates - the numbers provided will be used to assess your proposed project's success. RE *Public Facility- Buildings Parks Facility- People 'Public Facility- Community Infrastructure -People *Public service - People - Individuals *Farade- Businesses orlobs- People/Individuals "Rehabilitation - Houses - Households `Economic Development -lobs or businesses-Individuals/People Vr cne imai numuer �eryeo BS[ea In me aoove Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Total Pasco residents served Number of elderly clients Number of minority clients Number of disabled clients 2018 CDBG Application ryaiuc�ci i�anr�rnam./tnNID! 91tag I'D 638 *Total must .,392 match total 122 Served above. Supplemental 1,953 housing 0 information Number Served Performance Indicator CDBG Cost Per Unit Total CDBG Cost Non-CDBG Match 1" Quarter 666 Participants $9.29 $6,187 $39,270 2" Quarter 566 Participants $9.29 $5,258 $33,373 3` Quarter 579 Participants $9.29 $5,379 $34,141 4` Quarter 342 Participants $9.29 $3,176 $20,158 *TOTAL SERVED 2,153 Participants $9.29 $20,000 $126,942 Vr cne imai numuer �eryeo BS[ea In me aoove Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Total Pasco residents served Number of elderly clients Number of minority clients Number of disabled clients 2018 CDBG Application ryaiuc�ci i�anr�rnam./tnNID! 91tag I'D 638 *Total must .,392 match total 122 Served above. Supplemental 1,953 housing 0 information 9. What is the dollar amount of CDBG funds your agency has received in the past three years? 2015 2016 2017 Kennewick 0 0 0 Pasco $20,000 $20,000 $20,000 Richland 0 0 0 10 What impact will your project have in the community? How will you measure your success? Success is measured by participation in the programs that we offer and the attendance at the Center. 11 The following are the maximum income guidelines for 2016 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2018. For Information Only, 2098 Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense 2017 HUD income Limit Guidelines for Kennewick - Pasco - Richland Effective June 6, 2016 Other Funds Source of Other 1 Perron 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% 13,700 16,240 20,420 24,600 28,780 32,960 37,140 41,320 0 22,800 26,050 29,300 32,550 35,200 37,800 40,400 43,000 80% 36,500 41,700 46,900 52,100 56,300 60,450 64,650 68,800 Median 45,600 52,100 58,600 65,100 70,400 75,600 80,800 86,000 For Information Only, 2098 Income Limits will apply. 12 Give a detailed breakdown of the total budget for this project by line item. Show where the CDBG funds you are requesting will be applied toward the line items listed below. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Please provide supplementary documentation for the budget if available. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Program fees, United Salaries $15,000 $117,537 Way, other Grants, $132,537 Delivery 0 Internal funds OPERATIONS: Program fees, United Rent/Lease 0 Way, other Grants, Utilities 0 Internal funds Supplies $5,000 $9,405 $14,405 CONSTRUCTION: Engineering 0 Materials 0 Labor 0 Contracts 0 Incidentals 0 PROPERTY: Purchase Price 0 Closing Costs 0 OTHER (Describe): TOTAL $20,000 $126,942 1 $146,942 2018 CDBG Application 13 Are the above "other sources' of funds secured? Provide documentation of budget for source of other funds: Not all funds are secure at this time, however history shows we should be on solid ground. Presentations to our Community Foundation takes place September 2017 and our Annual campaign January -March 2078. United Way for the first half of the year is secure at $5,000. 14 If you do not receive the requested funds, or receive only a portion of what you request, what will you do? If partial funding is provided we may need to consider program cut backs, such as reduced hours. With the small amount of United Way funds received in 2017, it would cushion us if CDBG funding was cut back. If funding is completely eliminated the Board will need to consider continued operations. 15 If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) Program funding is only for the direct cost of staff and supplies, not overhead. Others including; Foundations, private donors and United Way also assist in providing for the service delivery of our programs at the MLKC. 16 Self -Assessment, Check "yes" or "no" for each of the following questions: Risk Assessment Question? Yes No 1. Is your organization new to the CDBG program? 2. Is this a new activity for the organization? ❑ ❑ a. Has this activity been completed successfully in prior years? ® ❑ b. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? 11 4. Is staff responsible for the CDBG project new or inexperienced? S. Does your project displace or relocate any individual or business? ❑ 6. Does your project involve construction / renovation? ❑ a. Do you own the property? ❑ ❑ b. Do you have experience with federal Davis -Bacon wage requirements? ❑ ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): 2018 CDBG Application Certifications and Assurances 1/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets may be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Printed Name & Title June 23, 2017 Date 2018 CDBG Application Community Development Block Grant Application 2018 CDBG Program Year Public Service Special Attachment #1 Complete this page if you are continuing a "Public Service" activity 1. When was your agency organized /formed? 2. We are a: ❑ Washington state Municipal Corp ® non-profit ❑ faith -based 3. Does your agency have federal IRs non-profit status? Yes ® No ❑ 4. List any required accreditation your agency / staff must have in order to do business: The YMCA of the USA has established requirements including; audits safety protocols anti -discrimination and ongoing training education requirements for the YMCA and the CEO. S. To what other agencies have you applied for funding and what commitments have you obtained for this purpose? We have been a recipient of a $20,000 grant from the Three Rivers Community Foundation, we will be applying for this grant again in the fall of 2017. We have also received a grant from the United Way of Benton -Franklin County for the 2017.18 cycle for $7,000. 6. Will CDBG funds be used to assist in leveraging or matching other funding? Yes ® No ❑ 7. Is this the first year for the program? a. Year began: 1986 8. If you receive funding for 2018, how will your program be funded in the future? Through a combination of program fees memberships private donors Community Grants and hopefully CDBG funding. Yes ❑ No 9. If you received CDBG funding in prior years and are requesting increased funding, please quantify the increase in service that you will provide and explain new demand or unmet need in the community for the increase in service. We are not requesting additional funds. The $20,000 allocation allows us to maintain the program at it's current levels. 2018 CDBG Application 6. Vicinity Map of project location & service area. Yellow highlighted area is Census tract 201. Blue marker shows the location of the Pasco YMCA at the Martin Luther King Jr. Center, green zone shows a 1 -mile radius showing our primary service area. AAA'Sr UM h Jar Sr rpYNewf'en.••..., i � r _ Atiddk Srhool Z n t hl i FM�qulYd 51 . L E Nin .. w d z S 3 s t R ? n W='�Os �Sr E 1. ,, Sr i W8° U�Sr N '.YA 51 S EAy Z (A51 wes: .. E85t x ��ryr0��nr 4 h NrwyS SyP _r a a m m V Etrd7l A. Ln ^a) W 4. Ln L 4- O L O m U 0 N E N E : a � Y N `m a > m T m Off`- m C O Vt F c J a cLa a L D r o. V N •�a V � d Y D V 10 IO N_ > W O a m d N L U O U vN Y Q O N a0 NDj O N D. E m V � � a E a v u = J L O U N N Q m w v o N ~ Q L N 10 a L D � � Y = O a L U O C C U A a � O U 3Y U U N E N E : Y N � > m T m Off`- O Vt a cLa a r o. o a 10 IO N_ > W O a m d N O N NDj O N U U a > m T m Off`- O Vt a a YMCA of the Greater Tri -Cities Board of Trustees Erika Hartliep lames F. Bell Jeff Morrow Stokes Lawrence Bell, Brown & Rio, PLLC Retired, Tri -City Herald 1401 S Kinney Way 1041 Moonstone Court 4110 W 34th Ave Prosser, WA 99350 Richland WA 99352 Kennewick, WA 99337 (509) 845-3506 (509) 628-4700 (509) 582-1507 Erika.Hartliep@stokeslaw.com jim@belibrownrio.com mrsported@aol.com Melissa Ransom Ken L. Fincher Tom Rainey AECOM WSU Tri -Cities Retired, AREVA 504 N Road 49 4270 Kimberly Street 1221 N Volland Pasco WA 99301 Richland, WA 99352 Kennewick WA 99336 (509) 521-6358 (512) 568-4208 (509) 735-4632 mransom79@gmail.com kenfincher46@yahoo.com terainey@gmail.com Pat Mastaler Matt Henderson Lynn Tegeler Mission Support Alliance PayneWest Insurance ch2m 2975 Brian Lane 390 Bradley Blvd. 7907 Mayne Drive Kennewick, WA 99338 Richland, WA 99352 Pasco, WA 99301 (509) 308-4286 (509) 531-9334 (509) 521-2175 Patrick P Mastaler a@rl.gov matt.hcg@gmail.com tegeler4@charter.net Katie Sterling Grant Linnen WA River Protection Solutions Spectrum Reach 261 7 Harris Ave 3250 West Clearwater Avenue, Richland WA 99354 Kennewick, WA 99336 (509) 205-8250 (509) 727-3334 ktkens@hotmall.com grant.linnen@charter.com Steve Howland YMCA of the Greater Tri -Cities 1234 Columbia Park Trail Richland, WA 99352 (509) 374-1908 / 528-6100 steve@ymcatricities.org By-laws of the Young Men's Christian Association of the Greater Tri -Cities (formerly Young Men's Christian Association of the Lower Columbia Basin) ARTICLE I - PREAMBLE See. 1. The Young Men's Christian Association is universally regarded as being in its essential genius a worldwide fellowship of persons united by a common loyalty to the principles of Jesus Christ for the purpose of developing Christian personality and building a Christian society. The YMCA shall be nondenominational and shall not discriminate on the basis of race, sex, color, religion, or national origin ARTICLE II - NAME AND SERVICE AREA Sec. 1. The official name of this non-profit corporation shall be "Young Men's Christian Association of the Greater Tri -Cities." hereafter referred to as YMCA. Sec. 2. The service area shall be the cities of Kennewick, Pasco, Ricliland and West Richland, Washington, and adjacent areas. Sec. 3. The service area shall not overlap with other YMCA service areas. ARTICLE III - PURPOSE & OBJECTIVES Sec. 1. The YMCA of the Greater Tri -Cities puts Christian principles to practice through programs that build healthy spirit, mind and body for all. Sec. 2. The purpose of the YMCA is to operate exclusively for religious, charitable, scientific, literary or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. Sec. 3. This YMCA shall not engage in any activity that jeopardizes our legal status as a nolr profit, tax-exempt corporation of the State of Washington. ARTICLE IV -MEMBERSHIP Sec. 1. Membership in this YMCA shall be open to any man, woman, boy, and girl without regard for race, religious affiliation, or national origin, who: a. Signifies that he/she supports the purpose of this YMCA, and/or... b. Indicates his/her willingness to co-operate actively in achieving this purpose, and/or... C. Complies with the financial and other requirements of this YMCA as established by the Board of Trustees. Sec. 10. Trustees may participate in and act at any meeting of the Board or its committees through the use of a telephone conference or other similar communications equipment, by means of which all persons participating in the meeting can communicate with each other. Participation by this method shall constitute attendance and presence in person at the meeting of the person(s) so participating. Sec. 11. The Board shall have authority to deal with any cases of misconduct or violation of purpose, rules, and regulations of this YMCA on the part of any member, employee, or other person. Sec. 12. The President, with the approval of the Executive Committee, shall have power to fill all vacancies in the membership of the Board which occur more than three months prior to the annual election of Trustees provided by Article VII. Members thus appointed by the President will serve until the next Annual Meeting. Sec. 13. For the protection of personal assets of Trustees and Officers in the event of lawsuits arising from the operations of this YMCA, the Board shall contract for and keep in force appropriate Directors & Officers' liability insurance coverage. Sec. 14. The Board of Trustees shall have the power to enter into cooperative relationships Hath other agencies or organizations when in the judgment of the Board of Trustees such a relationship is desirable for achieving the association's objectives, so long as it does not violate commitments, geographical or otherwise, of the National Council of YMCA's. In such cases the Board of Trustees or the CEO with authority from the Board of Trustees shall have the power to execute articles of agreement or contracts binding upon the association setting forth the rules governing any such cooperative relationship. Sec. 15. Any officer or trustee may resign at any time by giving written notice to the President. Any such resignation shall take place at the time specified therein. Sec. 16. Any officer or trustee may be removed at any time by a vote of two-thirds of the trustees then in office, for poor performance or behavior inconsistent with the object and purpose of this YMCA as stated in the preamble of these by-laws. Election or appointment of an officer or Board member shall not of itself create any contract rights. Sec. 17. The YMCA Board is an active, working board and attendance, unless excused by the board, is expected. Either three unexcused absences within 6 months or three consecutive unexcused absences is cause for the Board to remove such member or officer from the Board. A board member may request a leave of absence for a period up to one year for personal reasons. Any such request must be submitted in writing to the board and must be approved by the board. Sec. 18. Trustees will serve on at least one standing committee. See. 3. The purpose of the Amoral Meeting shall be to (a) elect Trustees to 3 -year terms, (b) enable reporting by the Board and CEO to the membership on the activities, conditions, accomplishments, and plans of their YMCA, (c) and install incoming officers. Sec. 4. At least 90 days preceding the Annual Meeting, the President shall appoint a Nominating Committee of 3 Trustees to nominate members for election to the Trustee positions to be filled. Other members may be placed in nomination with this Committee by name submittal in writing, supported by signatures of ten voting members. The combined slate of Trustee nominees shall be suitably publicized by this Committee at least 30 days before the Annual Meeting. Sec. 5. If there are more nominees than positions to be filled, voting shall be by ballot. The Nominating Committee shall tally the ballot votes and certify results to the chair for announcement at the meeting. ARTICLE VIII - COMMITTEES Sec. 1. The basic committee structure shall include the following: • Executive • Personnel • Program • Facilities • Child Care • Marketing • Finance • Board Development Committee structure may be amended by the Board of Trustees. Sec. 2. The Executive Committee is chaired by the President and shall consist of the four Officers; the Immediate Past -President, chairs of all standing committees and other Trustees as may be designated by the Board. This Committee is empowered to conduct all YMCA business in place of the Board in response to necessity between Board meetings, but shall not reverse or reconsider any action or policy of the Board. A simple majority of the Executive Committee constitutes authority to transact business. See. 3. The Personnel Committee is chaired by the President and shall consist of the four Officers and the Immediate Past -President. This Committee is responsible for the administration of the personnel policy of this YMCA, utilizing outside personnel relations expertise as may be needed to keep it equitable, effective and current. This Committee shall monitor and supervise the CEO, and counsel with him/her on personnel matters as needed. Sec. 4. The Program Committee includes selected Trustees and other members as deemed appropriate by the President and the Chair. An effort shall be made to keep the membership of this Committee representative of this YMCA's "program family" (youth, adults, MLKC, aquatics, etc.) This Committee shall study and recommend for Board action proposals relating to membership and participation, program planning avid policy, public relations, and other operational facets. Sec. 4. The Personnel Committee shall administer the personnel policy with respect to the CEO; the CEO shall administer the personnel policy with respect to all other paid and non -paid staff, shall designate their duties and have general supervision of their work. The CEO has the right to remove from membership or employment any individual who does not comply with the values and mission of the YMCA. ARTICLE X -NATIONAL OBLIGATIONS Sec. 1. This association must be a member association of the National Council of Young Men's Christian Associations of the United States of America. Affiliation requirements with respect to the reporting of necessary data and the payment of appropriate dues shall be met. ARTICLE XI Sec. 1. The meeting of the Board shall be conducted under newly revised Robert's Rules of Order. ARTICLE XII - AMENDMENTS Sec. 1. These By-laws may be amended at any regular meeting of the Board by a two-thirds majority of filled Trustee positions, provided notice and definition of such amendment is given in writing to all Trustees 20 days prior to such meeting. ARTICLE XIII - INDEMNIFICATION Sec. 1. The policy of this association is to indemnify and hold harmless any officer, trustee general office, and executive or other agent of the association, their personal representatives and heirs, against expenses, judgments, fines, settlements and other amounts actually and reasonably incurred in correction with actions taken on behalf of the association, if such person acted in good faith and, in the case of a criminal proceeding, had no reasonable cause to believe the conduct was unlawful. ARTICLE XIV- DISPOSITION OF ASSETS Sec. 1. Should this association opt to dissolve, the remaining assets of the association shall be transferred to National Council of Young Men's Christian Associations of the United States of America or to one or more other corporations, societies, or organizations engaged in activities substantially similar to those of this association, and as shall at the time qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code (or the corresponding provision of any future United States Internal Revenue Code or Law), and also pursuant to the then applicable state statutes governing not-for-profit corporations. Financial Statements and Independent Auditors' Report For the Year Ended June 30, 2016 (with comparative totals for 2015) CHRISTENSEN KING PC 1334 Jadwin Avenue Richland, VHA 99354 Tel (509) 943-1040 Fax (509) 943-2135 Caryle E. Brown — 1334 Jadwin Robert A. McBride, Jr. Certified Public Accountants Richland, WA 99354 Scott M. Brunson (509) 943-1040 Joseph W. Crowther Fax (509) 943-2135 Joseph M. Reid INDEPENDENT AUDITOR'S REPORT www.ckacpa.com To the Board of Trustees of YMCA of the Greater Tri -Cities We have audited the accompanying financial statements of YMCA of the Greater Tri -Cities (a nonprofit organization), which comprise the statement of financial position as of June 30, 2016, and the related statements of activities and cash flows for the year then ended, and the related notes to the financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of inaterial misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of YMCA of the Greater Tri -Cities as of June 30, 2016, and the changes in its net assets and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Report on Summarized Comparative Information We have previously audited the YMCA of the Greater Tri -Cities 2015 financial statements, and we expressed an unmodified audit opinion on those audited financial statements in our report dated January 6, 2016. In our opinion, the summarized comparative information presented herein as of and for the year ended June 30, 2015, is consistent, in all material respects, with the audited financial statements from which it has been derived. CHRISTENSEN KING PC Richland, WA October 26, 2016 YMCA OF THE GREATER TRI -CITIES STATEMENT OF ACTIVITIES For the Year Ended June 30, 2016 (with comparative totals for 2015) Temporarily Total Unrestricted Restricted 2016 Support and Revenues Fees & Grants $ 68,125 $ - $ 68,125 $ Program Fees 1,740,579 - 1,740,579 Contributions 44,822 - 44,822 Special Events 538 - 538 United Way 26,873 - 26,873 Membership Fees 34,590 - 34,590 In -Kind Contributions 105,258 - 105,258 Miscellaneous 287 - 287 Net assets released from restrictions: Satisfaction of program restrictions (1,733) 1,733 - Total Support and Revenue 2,019,339 1,733 2,021,072 Total H^AC 64,947 1,462,775 14,668 5,176 26,003 36,537 106,318 2,867 1,719,291 Expenses Program Expenses 1,599,906 - 1,599,906 1,402,255 General and Administrative 246,670 - 246,670 225,545 Fundraising Expenses 12,810 - 12,810 12,884 Total Expenses 1,859,386 - 1,859,386 1,640,684 Other Income and (Expenses) Gain (Loss) on Investment 1,380 1,380 1,242 Total Other Income (Expense) 1,380 - 1,380 1,242 Changes in Net Assets 161,333 1,733 163,066 79,849 Net Assets at Beginning of Year 568,486 14,317 582,803 502,954 Net Assets at End of Year $ 729,819 $ 16,050 $ 745,869 $ 582,803 The accompanying notes are an integral part of these financial statements. 3 .J m m V N (D m CO m m d' M N r W O DO W rl 0 <t m V h m N W 'V LO r M il- M y to Nto (O U-) (D V V t0 I- oo (O CO CO to t (D N M N r r 00 ' (O g r O r N W M N O0 0 M M N O N m m t0 O O O0 m z O m r 1- O r r r r r N Cl) R N O r � r CO r (+i vs O CO r^ m M N NCD W V tD r M N (O N (O00 (D co O W CD � r m N M N N m m(M m mr M LO �t CD tD M f6 (D M r m 0 00 - N r (D CO N m 1- V O �- N r N OO r tI M M N N m r ` c O m m M m 0 6m O O r O N N m O r N N N r M to I- N .- r r r OO � r te to to OM Orr N I- ON W (O N . . . i i i i i i i Wm MN N CO)LL W LLI ui(A 691 W Z m W O N ti ItT N M (O O E LL N O > r N r (D r r (D1 M m O ' r M ' ' I- N f6 N (D CD � 00 d_ CO (D N ' 00 ' V ' m st r N M N O W N r (D r r m r M N M C'7 m C (D C .N N r r N r r N Q d to 0) (a C r f6 W z 7 e9 0 � C b Q O t6 a+ Q T Z 'D v) N i+ h LL `C LO 0D N( MO M N V O O LU M0M V LOO Ih LOO M Omit V .0 LL Q, q O N (� O M 'ct r M (D V m M Ct O r M ' M to M m w O} E EN N M M M O r m r N to F- N O to m N W to Cr O LL 0 m O �- O O N r N M N m ® O vm T a O CL Xo r Q V d W f6 F -LL N cm N [6 O_ N (r f6 U) C � N (D U O C N O^ C N C l9 C N N : N U N N .Q N W N m C m m W 2 O7 C O C O T U U a C C ._ .(] Z O N N Cl CN X d Ol C In 0) (D U) C 00 O X" E m� O E N C N— O C (7 Q' O W C N 4) X C C N m fC6 f0 U W N Q m W L N O @ CL CL N 5 U C C C (nU 0) 7 A t D_ N Y Y m •� ~ ina00) a-0 - -0IL 000 w 0 .J YMCA OF THE GREATER TRI -CITIES NOTES TO FINANCIAL STATEMENTS (Continued) Use of Estimates The preparation of financial statements requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Cash and Cash Equivalents Cash and cash equivalents are defined as all monies in petty cash, checking, and certificates of deposit with maturities of less than three months. Accounts Receivable and the Allowance for Doubfful Accounts Accounts receivable are uncollateralized customer obligations due under normal trade terms. Accounts receivable are stated at the contractual amount billed to the customer. Management has concluded that realization on losses on balances outstanding at year end will be immaterial and therefore did not provide a balance for doubtful accounts. The Organization will instead use the direct write-off method for expensing amounts when they become uncollectable. Investments Investments in marketable securities with readily determinable fair values and all investments in debt securities are reported at their fair values in the statement of financial position. Unrealized gains and losses are included in the change in net assets. Property and Equipment Property and equipment that cost more than $2,000 are recorded at cost and depreciated using the straight line method over the estimated useful lives of the assets. Maintenance and repairs are charged to expense as incurred; major renewals and improvements are capitalized. When equipment is sold or retired, the related cost and accumulated depreciation is removed from the accounts and any gain or loss is recognized. YMCA OF THE GREATER TRI -CITIES NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 4 — RETIREMENT FUND The YMCA participates in a defined contribution, individual account, money purchase, retirement plan which is administered by the Young Men's Christian Association Retirement Fund (a separate corporation). This plan is for the benefit of all eligible employees of the YMCA who qualify under the participation requirements. In accordance with the agreement with the Retirement Fund, employee and employer YMCA contributions are a percentage of the participating employees' salary, are paid for by the YMCA and are to be remitted to the YMCA Retirement Fund monthly. Total YMCA contributions charged to retirement costs in this fiscal year aggregated $63,043 of which $2,765 was unpaid at fiscal year-end. The Young Men's Christian Association Retirement Fund is operated as a church pension plan and is a non-profit, tax exempt, New York State corporation (1922). Participation is available to all duly organized and reorganized YMCAs in the United States. As a defined contribution plan, the Retirement Fund has no unfunded benefit obligations. Contributions to the YMCA Retirement Fund Tax -Deferred Savings Plan are withheld from employees' salaries and remitted to the YMCA Retirement Fund. There is not matching employer contribution to this plan. NOTE 5 — LEASE COMMITMENT On November 1, 2009 YMCA entered into a sublease agreement with the City of Kennewick and Tri -Cities Residential Services for a shared office building, which will be used to grow YMCA's preschool program and will serve as an additional registration site for other YMCA programs. YMCA shares the space and some expenditures with Columbia Industries and Tri -Cities Residential Services. The initial lease term expired on October 31, 2014 and a renewal for five years was entered into. There is one further option to renew for an additional five-year term. For the current lease period, leasehold improvements will be in lieu of rent until October 31, 2016 at which time rent will be paid in the amount of $1,167 per month for the remainder of the lease which expires on October 31, 2019. NOTE 6 — SUBSEQUENT EVENTS Management has evaluated subsequent events through October 26, 2016, the date the financial statements were available to be issued. No significant subsequent events have been identified that would require adjustment of or disclosure in the accompanying consolidated financial statements. the ,? Diversity & Inclusion FOR YOUTH DEVELOPMENT" FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY Our Commitment to Inclusion: The Y is made up of people of all ages and from every walk of life working side by side to strengthen communities. Together we work to ensure that everyone, regardless of ability, age, cultural background, ethnicity, faith, gender, gender identity, ideology, income, national origin, race or sexual orientation has the opportunity to reach their full potential with dignity. Our core values are caring, honesty, respect and responsibility - they guide everything we do Equal Employment Opportunity Statement The YMCA's belief in the respect for the individual is the foundation for creating equal employment opportunities. All employment actions including, but not limited to, recruitment, hiring, promotions, terminations, compensation, benefits, transfers, company - paid training, and social events are made without regard or consideration for an individual's race, color, creed, religion, gender, sexual orientation, age, national origin, or citizenship, veteran or marital status. Americans with Disabilities Act It is the policy of the YMCA to comply with the Americans with Disabilities Act (ADA) and ensure equal employment opportunity for all qualified persons with disabilities. The YMCA is committed to ensuring non-discrimination in all terms, conditions and privileges of employment. Reasonable accommodations will be available to staff members and applicants, as long as the accommodation does not cause undue hardship on the YMCA. YMCA OF THE GREATER TRI -CITIES 1234 Columbia Park Trail Richland, WA 99352-4760 P 509.374.1908 F 509.374,9278 ymcatricities.org YMCA of the Greater Tri -Cities Conflict of Interest Policy and Disclosure Form Conflict of Interest Policy As a member of the Board of Trustees, l recognize that I owe a fiduciary duty of loyalty to the YMCA of the Greater Tri -Cities (hereinafter also referred to as the YMCA). ]'his duty requires me to avoid conflicts of interest and to act at all times in the best interests of the YMCA. The purpose of the conflict of interest policy (set forth below) is to help inform the Board about what constitutes a conflict of interest, assist the Board in identifying and disclosing actual and potential conflicts, and help ensure the avoidance of conflicts of interest where necessary. This policy may be enforced against individual Board members as described below: 1. Board members have a fiduciary duty to conduct themselves without conflict to the interests of the YMCA of the Greater Tri -Cities. In their capacity as Board members, they must subordinate personal, individual business, third -party, and other interests to the welfare and best interests of the YMCA. 2. A conflict of interest is conduct, a transaction or relationship that presents or might present a conflict between a Board member's obligations to the YMCA and the Board member's personal, business or other interests. 3. All conflicts of interest are not necessarily prohibited or harmful to the YMCA. However, full disclosure of all actual and potential conflicts, and a determination by the disinterested Executive Committee members with the interested Board ntember(s) recused from participating in debates and voting on the matter — are required. 4. All actual and potential conflicts of interests shall be disclosed by Board members to the YMCA Executive Committee through the annual disclosure form and/or whenever a conflict arises. Disinterested members of the YMCA Executive Committee shall make a determination as to whether a conflict exists and what subsequent action is appropriate (if any). The YMCA Executive Committee shall inform the Board of such determination and action. The Board shall retain the right to modify or reverse such determination and action, and shall retain the ultimate enforcement authority with respect to the interpretation and application of this policy. 5. On an annual basis, all Board members and key staff shall be provided with a copy of this policy and required to complete and sign the acknowledgment and disclosure form below. All completed forms shall be provided to and reviewed by the YMCA Executive Committee, as well as all other conflict information, if any, provided by Board members. I have read the conflict of interest policy set forth above and agree to comply fully with its terms and conditions at all times during my service as a YMCA Board member. If at any time following the submission of this form I become aware of any actual or potential conflicts of interest, or if the information provided below becomes inaccurate or incomplete, I will promptly notify the YMCA Executive Committee in writing. Disclosure of Actual or Potential Conflicts of Interest: Board Member Signature: Board Member Printed Name: