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2017.04.17 Council Meeting Packet
Regular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. April 17, 2017 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 5 - 9 (a) Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated April 3, 2017 and the Special Meeting dated April 10, 2017 10 - 12 (b) Bills and Communications To approve claims in the total amount of $1,880,741.84 ($1,331,576.47 in Check Nos. 215421-215603; $549,165.37 in Electronic Transfer Nos. 814934-814939, 815118-815119, 815157); $38,235.88 in Check Nos. 50299-50330; $677,522.81 in Electronic Transfer Nos. -30105780- 30106274; $6,296.05 in Electronic Transfer No. 351-357. To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $182,054.35 and, of that amount, authorize $84,265.12 be turned over for collection. 13 (c) Appointments to Code Enforcement Board To appoint Thomas Granbois to Position No. 1, and reappoint Daniel Gottschalk to Position No. 2 (both with the expiration date of 1/1/21) to the Code Enforcement Board. 14 - 18 (d) * Final Plat: Sunrise Estates, Phase 2 (MF# FP 2017-003) To approve the Final Plat for Sunrise Estates, Phase 2. Page 1 of 48 Regular Meeting April 17, 2017 (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 19 - 24 (a) * Street Vacation: A Portion of Commercial Ave. (MF# VAC 2017-002) Continue Public Hearing: MOTION: I move to continue the public hearing on the proposed Commercial Avenue vacation to May 1, 2017. 25 - 31 (b) * Street Vacation: A Portion of Road 72 (MF# VAC 2017-001) Conduct Public Hearing: MOTION: I move to adopt Ordinance No. 4343, vacating a portion of Road 72 and, further, authorize publication by summary only. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 32 - 33 (a) Amending PMC 3.200.120 “Lien for Utility Charges/Release of Lien” MOTION: I move to adopt Ordinance No. 4344, amending PMC 3.200.120 “Lien for Utility Charges/Release of Lien” and, further, authorize publication by summary only. 9. UNFINISHED BUSINESS: Page 2 of 48 Regular Meeting April 17, 2017 10. NEW BUSINESS: 34 - 39 (a) Professional Services Agreement for the Alternatives Analysis for the Kahlotus Highway Sewer Force Main (Dietrich Lift Station) Project MOTION: I move to approve the Professional Services Agreement with BergerABAM, Inc., for the Alternatives Analysis for the Kahlotus Highway Sewer Force Main (Dietrich Lift Station) Project and, further, authorize the City Manager to execute the agreement. 40 - 43 (b) Professional Services Agreement for the Construction Management and Inspection Services for the Columbia Water Supply Project MOTION: I move to approve the Professional Services Agreement with Gray & Osborne, Inc., for the Construction Management and Inspection Services for the Columbia Water Supply Project and, further, authorize the City Manager to execute the agreement. 44 - 46 (c) Bid Award: Reroof City Buildings (RC) MOTION: I move to award the City Buildings Reroof project to Elite Construction and Development LLC in the amount of $243,371.62 and, further, authorize the City Manager to execute the contract documents. 47 - 48 (d) * Reject Bids - Fire Station 84 Remodel MOTION:I move to reject the bids received for the Fire Station 84 Remodel project in as much as the bids received exceeded the Engineer's Estimate and approved project budget. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” Page 3 of 48 Regular Meeting April 17, 2017 REMINDERS: • 6:00 p.m., Monday, April 17, City Hall Conference Room #1 – LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) • 5:30 p.m., Wednesday, April 19, Clover Island Inn – Benton, Franklin & Walla Walla Counties Good Roads & Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) • 3:30 p.m., Thursday, April 20, FCEM Office – Franklin County Emergency Management Board Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER TOM LARSEN, Alt.) • 11:30 a.m., Friday, April 21, 107 E. Columbia Drive, Kennewick – Benton-Franklin Council of Governments Board Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER REBECCA FRANCIK, Alt.) This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 4 of 48 AGENDA REPORT FOR: City Council April 12, 2017 TO: Dave Zabell, City Manager Regular Meeting: 4/17/17 FROM: Rick Terway, Director Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Minutes 04.03.17 Minutes 04.10.17 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the Minutes of the Pasco City Council Meeting dated April 3, 2017 and the Special Meeting dated April 10, 2017 III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 48 REGULAR MEETING MINUTES PASCO CITY COUNCIL APRIL 3, 2017 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Chi Flores, Rebecca Francik, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Richa Sigdel, Finance Director; Bob Metzger, Police Chief and Dave Hare, Assistant Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated March 20, 2017. Bills and Communications To approve claims in the total amount of $2,062,655.99 ($1,118,086.96 in Check Nos. 215154-215420; $944,569.03 in Electronic Transfer Nos. 814483 - 814632; 814635-814654; 814656-814933); $29,811.97 in Check Nos. 50271- 50298; $618,160.04 in Electronic Transfer N os. 30105294-30105779; $0.00 in Electronic Transfer No. n/a. Naming of Public Building To approve Resolution No. 3761, approving the name "First Ave. Center" for the remodeled modular building located at 505 N. 1st Ave., as recommended by the Park and Recreation Advisory Board. MOTION : Ms. Francik moved to approve the Consent Agenda as read. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Flores reported on the TRIDEC Board of Directors meeting. Mr. Hoffmann reported on the Groundbreaking Ceremony for the new Columbia Raw Water Intake Facility. Mr. Larsen asked about added fluoride in the water. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Taxicab and Transportation Network Company Licensing Page 1 of 3 Page 6 of 48 REGULAR MEETING MINUTES PASCO CITY COUNCIL APRIL 3, 2017 Council discussed the details of the proposed ordinance. MOTION: Mr. Yenney moved to adopt Ordinance No. 4342, repealing PMC Chapter 5.45 “For-Hire Vehicles”; Creating PMC Chapter 5.45A “Taxicab and Transportation Network Company Licensing”; and Amending PMC Section 3.07.050 “Business Licenses” to Establish License Fees and, further, authorize publication by summary only. Mr. Larsen seconded. Motion carried by the following Roll Call vote: Yes - Watkins, Yenney, Larsen, Francik. No - Flores, Hoffmann, Martinez. Comprehensive Stormwater Management Plan Council and staff discussed the details of the proposed Stormwater Management Plan. MOTION: Ms. Francik moved to approve Resolution No. 3762, adopting the 2016 Comprehensive Stormwater Management Plan. Mr. Yenney seconded. Motion carried unanimously. Preliminary Plat: Volterra Estates (MF# PP 2017 -001) Mr. Kerr reviewed Council's role in quasi-judicial matters. Mayor Watkins, Ms. Francik, Mr. Yenney, Mr. Flores, Mr. Hoffmann disclosed they received an email about this issue, but did not read it when they realized it was related to this quasi-judicial matter. Mr. Martinez disclosed he is a member of the adjacent Church. There were no objects to their participation. Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3763, approving the Preliminary Plat for Volterra Estates. Mr. Martinez seconded. Motion carried 6 - 1. No - Larsen. Special Permit: Kimberly Pack Daycare (MF# SP 2017-001) Mr. White explained the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3764, granting a special permit for the location of a daycare center in an "O"(Office) District at 4013 W. Court Street, as recommended by the Planning Commission. Mr. Yenney seconded. Motion carried unanimously. Land Sale to A-1 Properties LLC Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3765, approving the sale of certain real property on 20th Avenue near Argent Road. Mr. Martinez seconded. Motion carried unanimously. NEW BUSINESS: Sale of Surplus Property to A-1 Properties LLC MOTION: Ms. Francik moved to approve the Purchase and Sale Agreement with A-1 Properties LLC for approximately 4.9 acres on 20th Avenue, south of Page 2 of 3 Page 7 of 48 REGULAR MEETING MINUTES PASCO CITY COUNCIL APRIL 3, 2017 Argent Road and, further, authorize the City Manager to excute the Agreement. Mr. Yenney seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Assistant Fire Chief Dave Hare explained the details of IAFF events in support of National Autism Awareness Month. Mr. Zabell noted Pasco ranked first in the nation on a list of rising housing markets. Mayor Watkins noted Code Enforcement Board interviews will be held at the April 10th workshop meeting. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:46 p.m. APPROVED: ATTEST: Matt Watkins, Mayor Sandy Kenworthy, Interim City Clerk PASSED and APPROVED this 17th day of April, 2017 Page 3 of 3 Page 8 of 48 SPECIAL MEETING MINUTES PASCO CITY COUNCIL APRIL 10, 2017 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Chi Flores, Rebecca Francik, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Richa Sigdel, Finance Director; Bob Metzger, Police Chief; Dan Ford, City Engineer, Dan Dotta, Facilities Manager and Teresa Reed-Jennings, Senior Civil Engineer. The meeting was opened with the Pledge of Allegiance. PUBLIC HEARING: Mobilitie Franchise Application Council and staff discussed the details of the proposed franchise application and procedures involved in considering franchise applications. Mayor Watkins declared the Public Hearing open to consider the proposed franchise application. Steven Burk, Mobilitie Permitting Manager, spoke in favor of the franchise application. A citizen asked if Mobilitie wants to use the right-of-way because of the height of the structure. Following three calls for comments, Mayor Watkins declared the Public Hearing closed. No action was taken. Staff and the applicant will discuss this item further and bring the item back to Council at a later date. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:41 p.m. APPROVED: ATTEST: Matt Watkins, Mayor Sandy Kenworthy, Interim City Clerk PASSED and APPROVED this 17th day of April, 2017 Page 1 of 1 Page 9 of 48 AGENDA REPORT FOR: City Council April 13, 2017 TO: Dave Zabell, City Manager Regular Meeting: 4/17/17 FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): 2017 Accounts Payable 04.17.17 Bad Debt Write-off/Collection 03.31.17 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $1,880,741.84 ($1,331,576.47 in Check Nos. 215421-215603; $549,165.37 in Electronic Transfer Nos. 814934-814939, 815118- 815119, 815157); $38,235.88 in Check Nos. 50299-50330; $677,522.81 in Electronic Transfer Nos. -30105780-30106274; $6,296.05 in Electronic Transfer No. 351-357. To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $182,054.35 and, of that amount, authorize $84,265.12 be turned over for collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 10 of 48 April 17, 2017 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 215421-215603 50299-50330 Total Check Amount $1,331,576.47 $38,235.88 Total Checks 1,369,812.35$ Electronic Transfer Numbers 814934-814939 30105780-30106274 351-357 N/A 815118-815119 815157 Total EFT Amount $549,165.37 $677,522.81 $6,296.05 $0.00 Total EFTs 1,232,984.23$ Grand Total 2,602,796.58$ Councilmember 283,516.14 6,988.31 0.00 0.00 6,335.17 3,047.23 0.00 876.89 5,904.60 3,987.37 3,126.98 105,542.67 2,077.84 715.67 195,422.00 0.00 0.00 0.00 1,419.30 0.00 0.00 17,546.05 0.00 0.00 451,772.11 235,352.15 29,165.80 10,357.51 6,139.34 0.00 43,848.48 6,905.20 1,182,749.77 GRAND TOTAL ALL FUNDS:2,602,796.58$ EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAL/DENTAL INSURANCE FLEX PAYROLL CLEARING EQUIPMENT RENTAL - OPERATING BUSINESS SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL RIVERSHORE TRAIL & MARINA MAIN C.D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI-MODAL FACILITY SCHOOL IMPACT FEES STREET OVERLAY City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 17th day of April, 2017 that the merchandise or services hereinafter specified have been received and are approved for payment: Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET ARTERIAL STREET The City Council C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved Page 11 of 48 BAD DEBT WRITE-OFF/COLLECTION March 1-March 31, 2017 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $10.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct Write-off Referred to Collection Total Write-off Utility Billing $ 21.30 14.30 35.60 Ambulance $ 97,767.93 16,608.82 114,376.75 Court A/R $ .00 54,738.00 54,738.00 Code Enforcement $ .00 12,904.00 12,904.00 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 97,789.23 84,265.12 182,054.35 Page 12 of 48 AGENDA REPORT FOR: City Council April 12, 2017 TO: Dave Zabell, City Manager Regular Meeting: 4/17/17 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Appointments to Code Enforcement Board I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to appoint Thomas Granbois to Position No. 1, and reappoint Daniel Gottschalk to Position No. 2 (both with the expiration date of 1/1/21) to the Code Enforcement Board. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The Code Enforcement Board is composed of five members; terms are for four years. The Board meets on the first Thursday of every month at 7:00pm in the City Hall Council Chambers. The Code Enforcement Board hears controversies regarding alleged violations of the City code, particularly property maintenance standards. V. DISCUSSION: Interviews were conducted at the Workshop meeting of April 10. Mayor Watkins requests Council's concurrence in his appointment of Thomas Granbois and reappointment of Daniel Gottschalk to the Code Enforcement Board. Page 13 of 48 AGENDA REPORT FOR: City Council April 11, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 4/17/17 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Final Plat: Sunrise Estates, Phase 2 (MF# FP 2017-003) I. REFERENCE(S): Overview Map Vicinity Map Final Plat II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Final Plat for Sunrise Estates, Phase 2. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On November 15, 2015 the Council approved Resolution #3670 approving a preliminary plat for Phase 2 of Sunrise Estates. The developer is now seeking final plat approval. Sunrise Estates Phase 2 is a single-family residential development located west of Heritage Boulevard and north of Helena Street. The development contains 31 single- family lots. V. DISCUSSION: Prior to the approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the infrastructure improvements. In this case, the developer has completed the improvements. Page 14 of 48 The final plat shows and contains information on primary control points, tract boundaries, dimensions, bearings, lot numbers and other necessary survey data. In addition, the plat contains the required descriptions, dedication and acknowledgment and approval sections. Page 15 of 48 It e m : S u n r i s e E s t a t e s P h a s e 2 Ap p l i c a n t : M o n o g r a m H o m e s Fi l e # : F P 2 0 1 7 - 0 0 3 O v e r v i e w M a p SI T E Page 16 of 48 It e m : S u n r i s e E s t a t e s P h a s e 2 Ap p l i c a n t : M o n o g r a m H o m e s Fi l e # : F P 2 0 1 7 - 0 0 3 SI T E V i c i n i t y M a p Page 17 of 48 CALCULATEDLOCATIONOF SE CORNER OF NE 1/4 or FINAL PLAT OFLEGENDSEI/4 OF sEcTToN 25 S S S S.INDICATES sET3'aRAss CAPWITH PUNCH E SUNRI E E TATE PHA E 2 PA‘TNCWCREIE“SE ‘"0 CW““MP5”AAT«x°“‘?..~LOCATED IN THE w T/2 OF THE SE1/4 OF SECTION 28 OF TOWNSHIP 9 NORTH IN RANGE 30 EASTmTa2mT T “T N; SE,5,5.x3,,.TRoN REE“,WW ymow ‘Tug CALCULATED TOCATTON F .3;FOUND 3"amss CAP IN or THE WILLAMETIE MERIDIAN.cTTv OF PASCOTFRANKLIN couNTvT WASHINGTON. 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T T §‘.{§I’5m's§E‘i5§T’§§£‘AEE5‘.D PG FLAYS)BYCHRIST‘ENSONAUDITOR'S CERTIFICATE CITY OF PASCO SURVEYOR'S CERTIFICATE SURVEYOR‘S CERTIFICATE OF SE 1 4 OF SECTION 25 I T CEDAR AVE.I I, _;)/7 may RIGHT-0F~WAY DEDTcATTDN DEED To cTTv or aAscoT AT=NT697960FILEDFORRECORDWITHTHEFRANKLINCOUNTVAUDITORsOFFICETNDTDATTorIALEXANDERDMATARAZZOTREGISTEREDAsAPROFESSIONALLANDsuavevcaavmsMAPCORRECTLVREPRESENTSASURVEVMADEavMEonUNDERMv— Tm,“WE,FOR 3 PARCEL SEGREGATTON (VOL 3T,6 85 OF SURVEYS,By STRASSER2017ATMTNVOLUMEorFLATSATPAGEArTHEmasTATEasWASHINGTONHEREEVCERTIFVTHATmsFLATISATRUEANDDIRECTIONINCONFORMANCEw|rH ms REQUIREMENTS or me SURVEYREQUESTOFPBSCORRECTREPRESENTATIONOFTHELANDSACTUALLYSURVEVEDANDDESCRIBEDRECORDINGACTATTHEREQUESTOFFASTRACKTINCINJANUARY2017 HEREIN ANDLocArEDTNApoATToN or SECTION 25 T9N RCXOEw M SAID suavav HAVING BEEN PERFORMED UNDER Mv DIRECTION IN JANUARV 2oTT FRANKLINcouNTv AUDITOR av DEPUTV FRANKLINCOUNTY AUDITOR ALEXANDER D MATARAZZO DATE 6,,55,,,,,"B,,,,MM WENT FASWW INC WWECTNO ‘W PROFESSIONAL LAND surwEToa .MT,.TTTDEW,REGTSTTWTONNO 463,.PR ,\,T_T_;W;;~T§§«°T°~w ALEXITNDERDMAYARAZIO mm ALa<ANDER D MATAaAzzoT DATE A * ._TTWESSTONMAND SURT/Em gmgigfgm cucav RDVIADM Dmwuav ROD SCALE T—40 REGISTRATION N0 “W A DTVTTSION OF TPBS_ SECTION 2:mwusuw HNORTH AANDE aaEAsT 93/35,2017 WMMM mm CITV FASCO COUNTV FRANKLIN SHEET A OF L P a g e 1 8 o f 4 8 AGENDA REPORT FOR: City Council April 11, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 4/17/17 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Street Vacation: A Portion of Commercial Ave. (MF# VAC 2017-002) I. REFERENCE(S): Overview Map Vicinity Map Lift Station Site Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Continue Public Hearing: MOTION: I move to continue the public hearing on the proposed Commercial Avenue vacation to May 1, 2017. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The owner of most of the property abutting the east side of Commercial Avenue south of the PK Highway adjacent to Binding Site Plans 2013-04 and 2016-01 has petitioned for the vacation of a portion of the excess right-of-way along his property. The requested vacation width varies in width from 15 to 30 feet. The current right-of-way width varies from 112 to 150 feet. As previously recommended, Council set April 17, 2017 as the date to consider the proposed vacation. Since the hearing date was initially set staff has been working with the applicant to obtain property for a lift station as a part of the vacation process. As Page 19 of 48 explained below that work has not been completed and the hearing will need to be continued. V. DISCUSSION: Over the past few years three buildings have been constructed along the east side of Commercial Avenue south of the PK Highway. During the time these buildings were constructed the applicant was working with the City to locate a new street through his property to connect Commercial Avenue with Venture Road. One proposal involved the realignment of Commercial Avenue. Due to efforts to establish the alignment for the new street (now called Kendall Dr.) the applicant was unable petition for the vacation of excess right-of-way on Commercial Avenue earlier. Under the provisions of (PMC 12.40), individuals requesting street vacations may be required to compensate the City for publicly owned right-of-way being vacated. The City Council may waive compensation in whole or in part if one or more of the following conditions apply: 1. The vacation is initiated by the City Council by Resolution; 2. The vacation is at the request of the City; 3. The right-of-way to be vacated was previously determined by the City Council as non-essential to public traffic circulation; 4. The grant of substitute public right-of-way which has a value as a right-of-way at least equal to that right-of-way to be vacated; and 5. The resulting benefit to the community of the project requiring the vacation outweighs the appraised value of the right-of-way to be vacated. Staff's evaluation of this request leads to a recommendation that compensation for the subject right-of-way be waived as condition 5 above has been met in two ways. First, the applicant has provided the City a perpetual exclusive easement with an adjoining access easement for the PK Highway lift station at no cost to the City. Secondly, the proposed vacation involves about 29,500 square feet of land. Based on the assessed value of the adjoining property the excess right-of-way would be valued at about $59,000. The City's continued ownership of the subject right-of-way is unnecessary in order to implement future plans of the City or to serve other nearby private or public properties. Further, the level of investment, approximately $2,670,000 in new construction value, the corresponding benefit to the community in terms of added property valuation, economic development and permit fees (approximately $38,274) far outweigh the estimated value of the unneeded right-of-way. Additionally staff has been working with the applicant to obtain almost 1.4 acres of land for a current and future lift station at the corner of Commercial Avenue and PK Highway. In consideration for the proposed vacation the applicant is prepared to deed Page 20 of 48 the land needed for the lift station to the City. However, the applicant needs to complete some property title transfers prior to deeding the property to the City. The work will be completed prior to May 1, 2017. Page 21 of 48 It e m : S t r e e t R O W V a c a t i o n Ap p l i c a n t : T o m K i d w e l l Fi l e # : V A C 2 0 1 7 - 0 0 2 O v e r v i e w Ma p SI T E Page 22 of 48 Item: Street ROW Vacation Applicant: Tom Kidwell File #: VAC 2017-002 Vicinity Map SITE 15' 1, 3 8 5 ' 30' Page 23 of 48 It e m : P a s c o - K a h l o t u s H i g h w a y L i f t S t a t i o n S i t e Ap p l i c a n t : T o m K i d w e l l Fi l e # : V A C 2 0 1 7 - 0 0 2 S i t e M a p Ea s t 4 4 8 . 5 3 2 ' 1. 4 1 8 A C . Page 24 of 48 AGENDA REPORT FOR: City Council April 10, 2017 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 4/17/17 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Street Vacation: A Portion of Road 72 (MF# VAC 2017-001) I. REFERENCE(S): Overview Map Vicinity Map Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Conduct Public Hearing: MOTION: I move to adopt Ordinance No. _______, vacating a portion of Road 72, and further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The owner of property located adjacent to the undeveloped portion of Road 72, north of Argent Road, has petitioned for the vacation of all of that portion of Road 72 that is adjacent to his property. As previously recommended, Council set April 17, 2017 as the date to consider the proposed vacation. V. DISCUSSION: The right-of-way in question was established in the County in 2004 when Short Plat Page 25 of 48 2004-11 was approved. The property was never developed and no improvements were made to the right-of-way. The applicant is now in the process of developing his property with single-family lots and plans to replace the vacated right-of-way with a new street centered through his property. Under the provisions of (PMC 12.40), individuals requesting street vacations may be required to compensate the City for publicly owned right-of-way being vacated. The City Council may waive compensation in whole or in part if one or more of the following conditions apply: 1. The vacation is initiated by the City Council by Resolution; 2. The vacation is at the request of the City; 3. The right-of-way to be vacated was previously determined by the City Council as non-essential to public traffic circulation; 4. The grant of substitute public right-of-way which has a value as a right-of-way at least equal to that right-of-way to be vacated; and 5. The resulting benefit to the community of the project requiring the vacation outweighs the appraised value of the right-of-way to be vacated. Staff's evaluation of this request leads to a recommendation that compensation for the subject right-of-way be waived as condition 4 above has been met. The applicant is in the process of replacing the 25 foot of right-of-way in question with a new 60 foot right-of-way for a small single-family subdivision. The proposed new street, which is under construction, has a greater value than the right-of-way proposed for vacation because the new street will provide a fully improved standard width street. The property owner has previously provided the City with an easement related to odorizer equipment for the sewer trunk line that is located on the former DNR property west of the applicant's property. Page 26 of 48 It e m : S t r e e t R O W V a c a t i o n Ap p l i c a n t : R i c h a r d R o g e r s Fi l e # : V A C 2 0 1 7 - 0 0 1 O v e r v i e w Ma p SI T E Page 27 of 48 Item: Street ROW Vacation Applicant: Richard Rogers File #: VAC 2017-001 Vicinity Map SITE 25' 30 0 ' Page 28 of 48 1 WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3rd Pasco, WA 99301 ORDINANCE NO. __________ AN ORDINANCE VACATING A PORTION OF ROAD 72. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, the street vacation process provided in PMC 12.40 requires a title report and an appraisal of value and compensation unless waived by the City Council; and, WHEREAS, the City Council may waive the requirement for a title report, an appraisal of value and compensation if there is a grant of a substitute right-of-way which has a value at least equal to the right-of-way being vacated; and, WHEREAS, the applicant will be replacing the unimproved right-of-way of Road 72 with a full width improved street that will serve twelve new single-family building lots likely resulting in new home construction, the issuance of building permits with associated fees, increased property taxes, and additional utility taxes; and, WHEREAS, pursuant to Section 1 of Resolution 3759 the City Council waived the requirement for an appraisal, title report and payment of compensation for the proposed vacation of a portion of Road 72; and, WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed; NOW, THEREFORE, Page 29 of 48 2 THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That all of Road 72 north of Agent Road and adjacent to the west line Short Plat 2004-11 as depicted in Exhibit “1” be and the same is hereby vacated, subject to the easement retained in Section 2 hereof. Section 2. That the City shall retain an easement and the right to exercise or grant easements with respect to the westerly 20 feet of the vacated right-of-way described in Section 1, above for the construction, repair and maintenance of public utilities and services. Additionally, said easement shall expand to 25 feet in width between a point 412 feet north of the north line of W. Argent Road and a point 425 feet north of the north line of W. Argent Road covering the existing odorizer pad and compound. Section 3. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. Section 4. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 17th day of April 2017. _____________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Sandy Kenworthy, Interim City Clerk Leland B. Kerr, City Attorney Page 30 of 48 Item: Street ROW Vacation Applicant: Richard Rogers File #: VAC 2017-001 Exhibit #1 SITE 25' 30 0 ' Page 31 of 48 AGENDA REPORT FOR: City Council April 5, 2017 TO: Dave Zabell, City Manager Regular Meeting: 4/17/17 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Amending PMC 3.200.120 “Lien for Utility Charges/Release of Lien” I. REFERENCE(S): Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. ______, amending PMC 3.200.120 “Lien for Utility Charges/Release of Lien”, and further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The State statute grants the City an enforceable utility lien without the requirement that the lien be recorded with the Auditor. These liens are limited in duration for Sewer services to six months. RCW 35.67.200 authorizes the City to extend this lien to twelve months through an ordinance. V. DISCUSSION: The proposed changes to the ordinance will allow the City to exercise the extension to twelve months as provided by the State's statute, and preserve the City's lien rights to the fullest extent possible. Page 32 of 48 Ordinance Amending PMC 3.200.120 ORDINANCE NO.__________ AN ORDINANCE of the City of Pasco, Washington, Amending PMC 3.200.120 “Lien for Utility Charges/Release of Lien” WHEREAS, the City has recognized that RCW 35.67.215 allows that a city may by ordinance provide that a lien for sewer services may exist for up to twelve (12) months of delinquent charges without the necessity of any writing or recording of the lien with the County Auditor; and, WHEREAS, the City desires to amend its municipal code regarding sewer liens to reflect the above provisions allowed by statute; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY ORDAIN AS FOLLOWS: Section 1. That Section 3.200.120 of the Pasco Municipal Code entitled “Lien for Utility Charges/Release of Lien” shall be and hereby is amended to read as follows: 3.200.120 LIEN FOR UTILITY CHARGES/RELEASE OF LIEN. All unpaid water, sewer, stormwater, garbage, and irrigation charges, penalties and collection fees shall become liens against the property to which they apply to the maximum extent as provided by State law. Pursuant to RCW 35.67.215, the sewage lien shall be effective for a total not to exceed one (1) year’s delinquent service charges without the necessity of any writing or recording of the lien with the County Auditor. As an additional and concurrent method of enforcing the liens authorized by this section, the City shall have the authority to terminate domestic and nondomestic water service to said property or customer. Termination of such water service shall not limit other remedies available to the City under state law. Except as provided by RCW 35.21.217, the property receiving this utility service shall be released from the utility lien as provided by this section in the case of a closed tenant account with unpaid charges. Section 2. This Ordinance shall take full force and effect five (5) days after its approval, passage, and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this _____ day of __________________, 2017. __________________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: ___________________________________ ___________________________________ Sandy Kenworthy, Interim City Clerk Leland B. Kerr, City Attorney Page 33 of 48 AGENDA REPORT FOR: Council Meeting April 11, 2017 TO: Dave Zabell, City Manager Rick Terway, Interim Public Works Director Regular Meeting: 4/17/17 FROM: Dan Ford, City Engineer Public Works SUBJECT: Professional Services Agreement for the Alternatives Analysis for the Kahlotus Highway Sewer Force Main (Dietrich Lift Station) Project I. REFERENCE(S): Vicinity Map Professional Services Agreement Summary Economic Development Administration Approval Letter II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Professional Services Agreement with BergerABAM, Inc., for the Alternatives Analysis for the Kahlotus Highway Sewer Force Main (Dietrich Lift Station) Project and, further, authorize the City Manager t o execute the agreement. III. FISCAL IMPACT: Fund 100 General Fund - $64,619.50 Federal Economic Development Administration (EDA) Grant - $64,619.50 IV. HISTORY AND FACTS BRIEF: The development of the Pasco Processing Center has been the largest manufacturing job creator over the past quarter century in Franklin County, and has occurred through collaboration with the Port of Pasco and public/private partnerships with the food processing industry. The Port initially purchased land for industrial subdivisions to house the food processors and the City purchased land for the application of the “gray water” from the food processing industry. The City is completing a number of improvements to the Industrial Wastewater Treatment Facility (also known as the PWRF) that will create additional capacity for the existing and future food processors. An expansion of sewer capabilities is needed to leverage existing public and private investments for this industry sector and allow its growth to continue. In order to Page 34 of 48 accomplish this, the City needs to construct a new lift station and a 4+ mile force main to transport the “gray water” generated by the food processing industries. The force main will exit a new lift station to be located near the Commercial/Kahlotus Highway intersection area and run northeasterly to the City’s PWRF on Foster Wells Road. The City has received funding from the Federal Economic Development Administration (EDA) and the selection and award for the contract must comply with EDA requirements. Prior to beginning the design phase, the EDA required the City to perform an Alternatives Analysis to determine the best route for the force main. City staff does not have the expertise to conduct the required route analysis and chose to hire an outside consultant to complete the work. V. DISCUSSION: A Request for Qualifications was published through the Tri-City Herald on 01/22/2017, 01/29/2017, 02/05/2017 and 02/12/2017 to provide alternative route analysis services for the proposed force main. The selection committee received submittals from five qualified consulting firms, all five firms were interviewed by the selection committee. BergerABAM was determined to be the most qualified Consultant to perform the work. The negotiated cost for services to be provided by BergerABAM, Inc. is $129,239. Staff recommends the approval of the Professional Services Agreement with BergerABAM, Inc. This item was discussed at the April 10, 2017, Council Workshop Meeting. Page 35 of 48 PWRF South Project Area Topography Map Legend Topo Contour Lines City Limits Urban Growth Bounda Force—MainWater Line Pump Station / / // //\ Bybee Foods \ \{vegetable processing) /«_,___ 4 Oxarc acetylene ponds a 4:M__o \ ¢Trucking yards— asco Sanitary Land?l Super-Fund Clean-U Site Basin Disposal; transfer station; 3-‘ }° (6 Q \ 4 I Grimmway Farms (carrot processing) Vacant Page 36 of 48 PWRF North Project Area Topography Map w \N M../(K. \¢\\l '. Page 37 of 48 Professional Services Agreement (Summary Sheet) Project: Professional Services Agreement for Alternatives Analysis for the Kahlotus Highway Sewer Force Main (Dietrich Lift Station) Project Consultant: BergerABAM, Inc. Address: 210 East 13th Street, Suite 300, Vancouver, WA 98660 Scope of Services: This contract is to investigate and evaluate the potential routes that appear to hold promise but have not been adequately documented prior to this assignment. An analysis of each alternative route shall include the associated impacts of potential cultural, historic, environmental, etc. A preliminary engineering construction cost estimate for the proposed force main along the preferred route will be included. Term: Completion Date: December 31, 2017 Payments to Consultant: ☒Hourly Rate: $ not to exceed $129,239 ☐Fixed Sum of: ☐Other: Insurance to be Provided: 1.Commercial General Liability: ☐$1,000,000 each occurrence; ☐$2,000,000 general aggregate; or ☒$1,000,000 each occurrence; and $2,000,000 general aggregate 2.Professional Liability: ☒$1,000,000 per claim; ☐$1,000,000 policy aggregate limit; or ☐$________ per claim; and $________ per policy aggregate limit Other Information: Signature by: ☐Mayor ☒City Manager Page 38 of 48 U, S. DEPARTMENT OF COMMERCE Economic Development Administration 91.5 Second Avenue, Room 1890 seattle, wA 98174 Fax: 206.220.7669 Voice: 206.220.7660April 05,2017 Ms. Teresa Reed-Jennings Senior Civil Engineer Department of Public Works 525 North Third Avenue Pasco. WA.99301 RE: EDA Award No. 07-79-07368, ALTERNATIVES ANALYSIS FOR THE KAHLOTUS HIGHWAY SEWER FORCE MAIN PROJECT Dear Ms. Reed- Jennings: I have reviewed the documentation provided by the City of Pasco regaxding advertisement and selection of an engineering consultant for the ALTERNATIVES ANALYSIS FOR THE KAHLOTUS HIGHWAY SEWER FORCE MAIN PROJECT. The RFQ (Request for Qualifications) was published and advertised, with three firms responding. After interviewing the three proposers and checking references, the City of Pasco selected BergerABAM Inc. EDA has received the following documents: a. Copies of the advertisements in the various publicationsb. A signed statement selecting the top ranked fimrc. The completed A,/E contract checklist and It is acceptable to EDA if the City of Pasco enters into a contract with BergerABAM Inc., for a fee of $129 ,239 . Please provide EDA copies of the sigred A./E contract. After a review of the completed contract EDA will issue the Notice to Proceed. Please be advised that the total contract amount eligible for EDA participation is $64,619.50, which is 50% of the contract amount. In no event will the EDA reimbursement exceed the gant amount of $65,000. Ifyou have any questions, please feel free to contact me. Sincerely, (^ (;V\.:4d-1 r=.d, Stan Good, P.E. Civil Engineer Cc: David Porter - EDR Page 39 of 48 AGENDA REPORT FOR: Council Meeting April 11, 2017 TO: Dave Zabell, City Manager Rick Terway, Interim Public Works Director Regular Meeting: 4/17/17 FROM: Dan Ford, City Engineer Public Works SUBJECT: Professional Services Agreement for the Construction Management and Inspection Services for the Columbia Water Supply Project I. REFERENCE(S): Vicinity Map Professional Services Agreement Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Professional Services Agreement with Gray & Osborne, Inc., for the Construction Management and Inspection Services for the Columbia Water Supply Project and, further, authorize the City Manager to execute the agreement. III. FISCAL IMPACT: Water Utility Fund - $645,870 IV. HISTORY AND FACTS BRIEF: The proposed Agreement provides construction management services for the Columbia Raw Water project, undertaken in 2011, as a companion project to the United States Bureau of Reclamation (USBR) irrigation transmission main the City constructed in 2014. The coordinated projects are required to ensure a reliable source of raw water for both the West Pasco Water Treatment Plant (WPWTP) and the City's separate Irrigation Utility. The new intake and pump station will be located adjacent to the existing intake, which will be converted to municipal irrigation service after the new raw water intake is constructed. The new facility is needed to provide system redundancy and additional capacity for the City's potable water utility. The project involves construction of a new raw water intake and pumping structure including: a circular concrete wet well approximately 30-foot diameter extending Page 40 of 48 approximately 85 feet below finished grade; a pump station building above the wet well with pumps, piping valves and all electrical, instrumentation and control systems necessary for a complete and functional facility; a 36-inch steel pipe, installed by microtunnel boring, from the wet well extending approximately 220 feet to the river; cylindrical submerged intake screens in the river with an automated screen cleaning system; approximately 700 linear feet of 30-inch ductile iron pipe from the pump station building, within the Court Street right of way, to the existing WPWTP; half street improvements on Court Street including curb and gutter and sidewalk; and site work including landscaping and fencing. The construction of a raw water intake structure involves very specialized components and construction techniques. While City Water Plant Operations and Engineering staff have been involved throughout the project design, the management and inspection of the raw water intake construction project also requires specialized training and experience. Assistance from a construction management consultant with inspection expertise in the construction of secant pilings, deep (85-foot) wet well excavations, and mircotunneling is needed, will lessen potential liability, and otherwise greatly benefit this project. V. DISCUSSION: A Request for Qualifications (RFQ) was published through the Tri-City Herald on 02/12/2017 and 02/19/2017 to provide Construction Management and Inspection Services for the Columbia Water Supply Project. The selection committee received submittals from three qualified firms, all three of which were interviewed by the selection committee. Gray & Osborne was determined to be the most qualified Consultant to perform the work. The negotiated cost for Construction Management and Inspection Services to be provided by Gray & Osborne, Inc. is $645,870. Staff recommends the approval of the Professional Services Agreement with Gray & Osborne, Inc. This item was discussed at the April 10, 2017, Council Workshop Meeting. Page 41 of 48 VICINITY MAP Page 42 of 48 Professional Services Agreement (Summary Sheet) Project: Professional Services Agreement for Construction Management & Inspection Services for the Columbia Water Supply Project Consultant: Gray & Osborne, Inc. Address: 701 Dexter Avenue North, Suite 200, Seattle, WA 98109-4352 Scope of Services: Construction management & inspections services of the Columbia Water Supply Project. The project will involve construction of a new raw water intake and pumping structure. Term: Completion Date: December 31, 2018 Payments to Consultant: ☒Hourly Rate: $ not to exceed $645,870 ☐Fixed Sum of: ☐Other: Insurance to be Provided: 1.Commercial General Liability: ☐$1,000,000 each occurrence; ☐$2,000,000 general aggregate; or ☒$1,000,000 each occurrence; and $2,000,000 general aggregate 2.Professional Liability: ☒$1,000,000 per claim; ☐$1,000,000 policy aggregate limit; or ☐$________ per claim; and $________ per policy aggregate limit Other Information: Signature by: ☐Mayor ☒City Manager Page 43 of 48 AGENDA REPORT FOR: City Council April 12, 2017 TO: Dave Zabell, City Manager Rick Terway, Administrative and Community Services Director Regular Meeting: 4/17/17 FROM: Dan Dotta, Facilities Division Manager Administrative & Community Services SUBJECT: Bid Award: Reroof City Buildings I. REFERENCE(S): Bid Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to award the City Buildings Reroof project to Elite Construction and Development LLC in the amount of $243,371.62 and, further, authorize the City Manager to execute the contract documents. III. FISCAL IMPACT: $243,371.62 - Capital Improvement Fund IV. HISTORY AND FACTS BRIEF: The Police Training Center building, located at 2nd Avenue and Clark Street was acquired in 2014 and has served as a vital training facility for law enforcement, City staff and community events. The existing roof on the building is in need of replacement. In addition, the roofs at City Hall, Martin Luther King Center and the Mini Police Station have reached the end of their useful lives. In meeting Council's goals pertaining to the stewardship of public facilities, it is important these deficiencies be addressed. The new roofing will be Thermoplastic Polyolefin (TPO), which is a single ply reflective material made from a rubber type material. It has a 15 year warrantee with a 30 year life expectancy. Page 44 of 48 V. DISCUSSION: A Request for Bids was distributed in accordance with State law and City policies, yielding 5 responsive bids at the March 29, 2017 bid opening. The lowest responsible bid was received from Elite Construction and Development, LLC of Kennewick, WA in the amount of $243,371.62. Staff has reviewed the bid documents finding no exceptions or irregularities, and accordingly, recommends award of the contract to Elite Construction and Development, LLC. This item was discussed at the April 10th workshop meeting. Page 45 of 48 BID SUMMARY Reroof 4 City Buildings Project CITY PROJECT NO.MN9-GN-9M-17-01 J.R.Swigart Co.Inc. Pasco,WA Leslie &Campbell Union Gap,WA Elite Construction Kennewick,WA Bates Roofing Puya llup,WA Spokane Roofing Spokane,WA UNIT UNITPRICE AMOUNT UNITPRICE AMOUNT UNITPRICE AMOUNT UNITPRICE AMOUNT UNITPRICE AMOUNT Martin Luther King Center 112,292.00 136,408.84131,690.00 164,185.08 138,770.00 Police Training Center Mini Police Station 64,125.23 21,510.13 51,290.00 15,461.00 128,714.55 25,761.97 54,365.00 19,029.00 50,240.00 16,770.00 City Hall 38,637.2032,589.00 52,440.15 39,681.00 38,770.00 Subtotal I $231,030.00 $371,101.75 $225,367.00 $260,681.40 244,550.00 Package Discount (6,93o.9o)0 0 0 (5,000) Package Subtotal $224,099.10 $371,101.75 $225,367.00 $283,100.00 $239,550.00 WSST (8.6%)$19,272.52 $31,914.75 $19,381.56 $283,100.00 $20,601.30 Grand Total Package Price $243,371.62 $403,016.50 1 $244,748.56 $283,100.00 260,151.30 T $’—(.~/7 DATE E?ME INFORMALBIDSWEREOPENEDON MARCH29,2017. ALLBIDSHAVEBEENREVIEWEDBYTHISOFFICE. I RECOMMENDTHECONTRACTBEAWARDEDTO: ELITE CONSTRUCTION AND DEVELOPMENT,LLC. ,0.Int 1. FACILITIESSERVICESMANAGER CITYOF PASCOFu?u? CITY OF1 ?éz/Z DATE APPROVALBYACS DIRECTOR ADMINISTRATIVE&CESMUNITYSERVICESDIRECTOR CITY PROJECT NO.MN9-GN-9M-17-01 DATE 03/30/2017 Reroof 4 City Buildings Proiect SHEET 1 of 1 P a g e 4 6 o f 4 8 AGENDA REPORT FOR: City Council April 12, 2017 TO: Dave Zabell, City Manager Rick Terway, Administrative and Community Services Director Regular Meeting: 4/17/17 FROM: Dan Dotta, Facilities Division Manager Administrative & Community Services SUBJECT: Reject Bids - Fire Station 84 Remodel I. REFERENCE(S): Bid Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to reject the bids received for the Fire Station 84 Remodel project in as much as the bids received exceeded the Engineer's Estimate and approved project budget. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The project involves the remodel of the former Franklin County Fire District Station, now known as Fire Station 84, located on Road 48. The project includes minor remodeling of the house, fire suppression system, connecting the two buildings, an exhaust system for the Fire Station, painting and sewer connections. V. DISCUSSION: The bids received ranged from $260,381.26 to $298,324.20. The budget for this project is $230,000. Staff believes the high bids received are due to the complexity of connecting the two buildings and the timeline for the project. The project will be reevaluated for timeline adjustments and design considerations then rebid. Page 47 of 48 BI D S U M M A R Y Fi r e S t a t i o n 8 4 R e m o d e l P r o j e c t C I T Y P R O J E C T N O . C P 5 - F R - 9 A - 1 6 - 0 1 IT E M NO . IT E M QT Y UN I T UN I T P R I C E AM O U N T UN I T P R I C E AM O U N T UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Sc o p e A— S e w e r Co n n e c Ɵ on 1 LS 1 19 , 2 1 5 . 8 6 1 20 , 0 0 0 . 0 0 1 26,219.15 2 Sc o p e B— F a c i l i t y Ad d i Ɵ on 1 LS 1 90 , 1 4 2 . 0 7 1 93 , 7 0 0 . 0 0 1 66,958.56 3 Sc o p e C— P l u m b i n g 1 LS 1 40 , 8 7 1 . 0 9 1 50 , 0 0 0 . 0 0 1 36,510.13 4 Sc o p e D— M e c h a n i c a l 1 LS 1 31 , 9 1 7 . 8 2 1 50 , 0 0 0 . 0 0 1 45,361.88 Sc o p e E & F— F i r e Su p p r e s s i o n an d Mo n i t o r i n g 1 LS 1 13 , 0 2 7 . 6 8 1 15 , 0 0 0 . 0 0 1 24,728.36 Sc o p e G— E l e c t r i c a l 1 LS 1 17 , 8 4 7 . 9 2 1 15 , 0 0 0 . 0 0 1 20,139.96 Sc o p e H— P a i n t 1 LS 1 22 , 8 3 1 . 0 1 1 30 . 0 0 0 . 0 0 1 29,783.61 Sc o p e I— F e n c i n g 1 LS 1 3, 9 0 8 . 3 0 1 1. 0 0 0 . 0 0 1 2,315.84 Su b t o t a l l $2 3 9 , 7 6 1 . 7 5 $2 7 4 , 7 0 0 . 0 0 $252,017.50 WS S T (8 . 6 % ) $2 0 , 6 1 9 . 5 1 $2 3 , 6 2 4 . 2 0 $21,673.50 To t a l Bi d $2 6 0 , 3 8 1 . 2 6 $2 9 8 , 3 2 4 . 2 0 $273,691.00 IN F O R M A L B I D S W E R E O P E N E D O N M A R C H 2 9 , 2 0 1 7 . AL L B I D S H A V E B E E N R E V I E W E D B Y T H I S O F F I C E . I R E C O M M E N D T H E C O N T R A C T B E A W A R D E D T O : CITY OF PASCO Fire Station 84 Remodel Project DATE: 04/07/2017 SHEET of 1 1 XX X X X MH Construction Pasco, WA In d u s t r i a l C o n s t r u c t o r s , In c . Ke n n e w i c k , W A CITY PROJECT NO. CP5-FR-9A-16-01 FA C I L I T I E S S E R V I C E S R E P O R T Cl i f f T h o r n C o n s t r u c t i o n Ri c h l a n d , W A DA T E A D M I N I S T R A T I V E & C O M M U N I T Y S E R V I C E S D I R E C T O R AP P R O V A L B Y A C S D I R E C T O R *No Excep Ɵ ons *M a y 25 co m p l e Ɵ on da t e ex c l u d e d *M a y 25 co m p l e Ɵ on da t e ex c l u d e d Page 48 of 48