HomeMy WebLinkAbout2017.04.10 Council Workshop PacketWorkshop Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
April 10, 2017
Page
1. CALL TO ORDER:
2. ROLL CALL:
(a) Pledge of Allegiance
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
3 - 5 (a) Code Enforcement Board Interviews
Council to conduct brief interviews with Joseph Campos, Thomas Granbois
and Grant Woods.
6 - 8 (b) Proposed Establishment of a Council Committee on Cultural Awareness
and Appreciation
(c) Dog Licensing Program Overview
Presented by Richa Sigdel, Finance Director
9 - 11 (d) Bid Award: Reroof City Buildings
12 - 13 (e) Amending PMC 3.200.120 “Lien for Utility Charges/Release of Lien”
14 - 19 (f) Professional Services Agreement for the Alternatives Analysis for the
Kahlotus Highway Sewer Force Main (Dietrich Lift Station) Project
20 - 23 (g) Professional Services Agreement for the Construction Management and
Inspection Services for the Columbia Water Supply Project
5. MISCELLANEOUS COUNCIL DISCUSSION:
6. EXECUTIVE SESSION:
7. ADJOURNMENT.
Page 1 of 23
Workshop Meeting April 10, 2017
REMINDERS:
• 11:45 a.m., Monday, April 10, Pasco Red Lion - Pasco Chamber of Commerce
Membership Luncheon. (Presenter: Jason Mercier, Director, Center for
Government Reform)
• 6:00 p.m., Monday, April 10, Conference Room #1 - Old Fire Pension Board
Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEZ,
Alt.)
• 7:00 a.m., Thursday, April 13 - BFCG Tri-Mats Policy Advisory Committee
Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK,
Alt.)
• 5:30 p.m., Thursday, April 13, P&R Classroom - Parks & Recreation Advisory
Board Meeting. (COUNCILMEMBER SAUL MARTINEZ, Rep.; CHI FLORES,
Alt.)
• 7:00 p.m., Thursday, April 13, Transit Facility - Ben-Franklin Transit Board
Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER CHI
FLORES, Alt.)
This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
Page 2 of 23
AGENDA REPORT
FOR: City Council April 4, 2017
TO: Dave Zabell, City Manager Workshop Meeting: 4/10/17
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: Code Enforcement Board Interviews
I. REFERENCE(S):
Applications (3) (Council Only)
Resolution No. 3388
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Council to conduct brief interviews with Joseph Campos, Thomas Granbois and Grant
Woods.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
The Code Enforcement Board is composed of five members; terms are for four years.
The Board meets on the first Thursday of every month at 7:00pm in the City Hall
Council Chambers.
The Code Enforcement Board hears controversies regarding alleged violations of the
City code, particularly property maintenance standards.
There is one position whose term has expired:
1. Position No. 2 (Daniel Gottschalk)
The Council screening committee recommends that, as outlined in Ordinance No.
3388, the incumbent in Position No. 2 be reappointed without interview.
At the present time, there is one vacant position:
1. Position No. 1 (vacant) term expiration date of 1/1/17
After Council Screening Committee review of all applications, the following have been
Page 3 of 23
selected to interview for possible appointment to Position No. 1: Joseph Campos,
Thomas Granbois and Grant Woods.
V. DISCUSSION:
After conduct of interviews at the April 10 Workshop meeting, it is proposed that
appropriate appointments be made by the Mayor, subject to confirmation by the
Council, at the April 17 Business meeting.
Page 4 of 23
RESOLUTION NO. `
A RESOLUTION Providing a Process for Appointments to City Boards and
Commissions.
WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the delivery of
municipal services as well as to advise the City Council in making various policy decisions; and
WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires the Mayor
to appoint citizens to vacancies on such boards, subject to confirmation of the City Council; and
WHEREAS, the Mayor and City Council desire to establish an appointment process which is more
collaborative yet efficient for both the applicants and City Council alike;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVES AS
FOLLOWS:
Section 1: Applications for city boards and commissions shall be solicited annually by the City
Manager on behalf of the City Council.
Section 2: All applications received by the City Manager shall be reviewed by a City Council
committee appointed by the Mayor; such committee, to be known as the "Appointment Screening
Committee," shall be ad-hoc, appointed annually, and consist of three members, including the Mayor. The
Appointment Screening Committee shall select those applicants it deems best suited for the respective
board/commission but not more than three applicants for each vacancy to be filled. The Appointment
Screening Committee shall consider the following factors in making their selections for further
consideration:
a) Geographic representation;
b) Gender representation;
c) Ethnic representation;
d) Familial and financial relationships of board members
Section 3: Those applicants selected by the Appointment Screening Committee shall be
interviewed by the City Council during a public meeting; provided, however, the Screening Committee may
recommend reappointment of an incumbent applicant without interview by the City Council if the incumbent
has •-- • - - -•served not more than two consecutive•
terms since the last interview. At a City Council meeting following such interview, an interviewed candidate
shall be selected by the Mayor for appointment to each vacancy. Any candidate selected by the Mayor shall
be subject to confirmation vote of the City Council; a majority vote of the quorum present at such meeting
shall be required to confirm the Mayor's appointments.
Section 4: Any prior resolutions of the City Council in conflict with the provisions of this
resolution shall be superseded by this resolution.
PAS D by the City Council ity of Pasco at its regular meeting this 16th day of April, 2012.
Matt Watkins, Mayor
T T: f APP'S AS TO FORM:
Debra Clark,City Clerk Leland B. Kerr, City Attorney
Page 5 of 23
AGENDA REPORT
FOR: City Council April 4, 2017
TO: Dave Zabell, City Manager Workshop Meeting: 4/10/17
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: Proposed Establishment of a Council Committee on Cultural Awareness and
Appreciation
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
The City of Pasco has been one of the fastest growing communities in the nation for
most of the 21st century. Population has increased rapidly, land area has increased
significantly, and our community has become far more diverse. While the fastest
growing segment of the City's population has been the Latino community, a smaller but
robust Russian community has also made Pasco its home along with other population
groups in the City.
Pasco has historically been a closely knit City of neighbors and neighborhoods, and
while community members still identify closely on many issues, the expansion of our
community has complicated the ability to maintain that closeness in traditional ways. A
quarter century ago our furthest neighborhoods were a few minutes apart by car, today
our furthest neighborhoods are separated by nearly ten miles. At such a distance, some
interests and perspectives are not always known from one neighborhood to the next.
While the City continues to grow steadily in numbers, with the populatio n now well
over 70,000, those numbers are absorbed into the community with far less impact than
in the past. Residents, new and old, have had time to catch their breath and take stock
of all that has occurred. Beyond growth itself, other more recent events have occurred
which have and will continue to change our community, including: 1) the evolution to
district-based elections; 2) new public amenities; 3) economic development successes;
Page 6 of 23
4) community tragedies and community victories; and 5) most recently, the impact of
real and perceived changes in federal enforcement of immigration laws and its impact
on the community.
V. DISCUSSION:
The aforementioned experiences, have served to shape our community in many ways
and today there is a great deal of pride among community members about how our City
has evolved.
The community dialogue continues to gain more voices and is reflecting greater
diversity in perspectives and, while it shifts with the issues of the time, the dialogue has
generally been centered on the effect that gaps in areas like connectivity, cultural
awareness and communication are having on the overall cohesiveness of our
community. Its fair to say in almost any situation, that through better communication
and more interaction with one another, understanding increases and the gaps that
separate us tend to lessen, providing for greater appreciation, stronger bonds and
improved connectivity and cohesion. The last two years is testament to this fact and
the strength of this community.
Recognizing this, City Council adopted a new goal as part of its 2016-2017 goal
statement relating to “Community Identity.”
In setting this goal, Council is moving the City's efforts in this regard to a more
proactive position built on a philosophy that - Strong communities become stronger
by building on their strengths.
Upon considering Council's goal, subsequent dialogue, community input over the past
year or so, and testing ideas among community members, staff is suggesting that the
Council's Community Identity goal may be partially addressed with a Council-
appointed committee focused on building stronger bonds, improving community
connectivity and cohesion, through greater understanding and appreciation of what
makes Pasco unique.
Some suggested activities or responsibilities of the committee might include:
1. Assisting to expand the cultural competency of the community in general;
2. Development and support of activities and programs which celebrate the
cultural diversity that strengthens our community and makes it what it is;
3. Developing and promoting activities that better connect our community and its
members to one another;
4. Fostering inclusiveness for all of Pasco;
5. Providing outreach efforts into the many sub-communities which make up
Pasco;
6. Exploration and development of the use of technology to further committee
Page 7 of 23
goals and objectives;
7. Informing themselves on unique aspects of the diverse culture and heritage
present in Pasco;
8. Undertaking efforts to enhance the City's community image;
9. Participation in and support of cultural events in the community: e.g. MLK Jr
celebration, Cinco de Mayo, 4th of July, Juneteenth celebration, and other
events not currently prominent in the community consciousness.
To achieve the desired goal(s), the committee make up is extremely important.
Perspectives from all areas and populations from among the community are desirable.
Too small a committee could limit value and adversely impact public perception. Too
large a committee can be inefficient and discouraging for members. As proposed this
would be a working committee as much as an advisory committee, and it is important
that members have influence in their respective neighborhoods and/or communities. A
committee of 7-11 members seems like a good balance.
Other characteristics/considerations of the proposed committee makeup could include:
1. City residency requirement.
2. Representation based on:
a) Geographic area (Council district?)
b) Representation of a population base; age, ethnicity, disability
c) Or a combination of these or other factors
Additional considerations:
• Name of the Committee
• Length of appointment; initial appointments to be staggered?
• Frequency of meetings: monthly, bi-monthly
• Staff support: City Manager's Office and AC&S staff
This information and presentation is in response to prior Council direction and is
simply to lay out a proposed committee purpose and rough organizational structure to
serve as a framework for further Council deliberation and direction.
Staff is requesting that the City Council discuss this matter and provide feedback and
direction on how best to proceed.
Page 8 of 23
AGENDA REPORT
FOR: City Council April 6, 2017
TO: Dave Zabell, City Manager
Rick Terway, Administrative and Community
Services Director
Workshop Meeting: 4/10/17
FROM: Dan Dotta, Facilities Division Manager
Administrative & Community Services
SUBJECT: Bid Award: Reroof City Buildings
I. REFERENCE(S):
Bid Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Capital Improvement Fund - $243,371.62
IV. HISTORY AND FACTS BRIEF:
The Police Training Center building, located at 2nd Avenue and Clark Street was
acquired in 2014 and has served as a vital training facility for law enforcement, City
staff and community events. The existing roof on the building is in need of
replacement.
In addition, the roofs at City Hall, Martin Luther King Center and the Mini Police
Station have reached the end of their useful lives. In meeting Council's goals
pertaining to the stewardship of public facilities, it is important these deficiencies be
addressed.
V. DISCUSSION:
A Request for Bids was distributed in accordance with State law and City policies,
yielding 5 responsive bids at the March 29, 2017 bid opening. The lowest responsible
bid was received from Elite Construction and Development, LLC of Kennewick, WA
Page 9 of 23
in the amount of $243,371.62.
Staff has reviewed the bid documents finding no exceptions or irregularities, and
accordingly, recommends award of the contract to Elite Construction and
Development, LLC.
Page 10 of 23
BID SUMMARY
Reroof 4 City Buildings Project
CITY PROJECT NO.MN9-GN-9M-17-01
J.R.Swigart Co.Inc.
Pasco,WA
Leslie &Campbell
Union Gap,WA
Elite Construction
Kennewick,WA
Bates Roofing
Puya llup,WA
Spokane Roofing
Spokane,WA
UNIT UNITPRICE AMOUNT UNITPRICE AMOUNT UNITPRICE AMOUNT UNITPRICE AMOUNT UNITPRICE AMOUNT
Martin Luther King Center 112,292.00 136,408.84131,690.00 164,185.08 138,770.00
Police Training Center
Mini Police Station
64,125.23
21,510.13
51,290.00
15,461.00
128,714.55
25,761.97
54,365.00
19,029.00
50,240.00
16,770.00
City Hall 38,637.2032,589.00 52,440.15 39,681.00 38,770.00
Subtotal I $231,030.00 $371,101.75 $225,367.00 $260,681.40 244,550.00
Package Discount (6,93o.9o)0 0 0 (5,000)
Package Subtotal $224,099.10 $371,101.75 $225,367.00 $283,100.00 $239,550.00
WSST (8.6%)$19,272.52 $31,914.75 $19,381.56 $283,100.00 $20,601.30
Grand Total Package Price $243,371.62 $403,016.50 1 $244,748.56 $283,100.00 260,151.30
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AGENDA REPORT
FOR: City Council April 5, 2017
TO: Dave Zabell, City Manager Workshop Meeting: 4/10/17
FROM: Richa Sigdel, Finance Director
Finance
SUBJECT: Amending PMC 3.200.120 “Lien for Utility Charges/Release of Lien”
I. REFERENCE(S):
Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The State statute grants the City an enforceable utility lien without the requirement that
the lien be recorded with the Auditor. These liens are limited in duration for Sewer
services to six months. RCW 35.67.200 authorizes the City to extend this lien to twelve
months through an ordinance.
V. DISCUSSION:
The proposed changes to the ordinance will allow the City to exercise the extension to
twelve months as provided by the State's statute, and preserve the City's lien rights to
the fullest extent possible.
Page 12 of 23
Ordinance Amending PMC 3.200.120
ORDINANCE NO.__________
AN ORDINANCE of the City of Pasco, Washington,
Amending PMC 3.200.120 “Lien for Utility Charges/Release of
Lien”
WHEREAS, the City has recognized that RCW 35.67.215 allows that a city may by
ordinance provide that a lien for sewer services may exist for up to twelve (12) months of
delinquent charges without the necessity of any writing or recording of the lien with the County
Auditor; and,
WHEREAS, the City desires to amend its municipal code regarding sewer liens to reflect
the above provisions allowed by statute; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. That Section 3.200.120 of the Pasco Municipal Code entitled “Lien for
Utility Charges/Release of Lien” shall be and hereby is amended to read as follows:
3.200.120 LIEN FOR UTILITY CHARGES/RELEASE OF LIEN. All unpaid
water, sewer, stormwater, garbage, and irrigation charges, penalties and collection fees shall
become liens against the property to which they apply to the maximum extent as provided by
State law. Pursuant to RCW 35.67.215, the sewage lien shall be effective for a total not to exceed
one (1) year’s delinquent service charges without the necessity of any writing or recording of the
lien with the County Auditor. As an additional and concurrent method of enforcing the liens
authorized by this section, the City shall have the authority to terminate domestic and
nondomestic water service to said property or customer. Termination of such water service shall
not limit other remedies available to the City under state law. Except as provided by RCW
35.21.217, the property received from this utility service shall be released from the utility lien
and provided by this section in the case of a closed tenant account with unpaid charges.
Section 2. This Ordinance shall take full force and effect five (5) days after its
approval, passage, and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this _____ day of __________________, 2017.
__________________________________
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________________ ___________________________________
Sandy Kenworthy, Interim City Clerk Leland B. Kerr, City Attorney
Page 13 of 23
AGENDA REPORT
FOR: Council Meeting April 4, 2017
TO: Dave Zabell, City Manager
Rick Terway, Interim Public Works Director
Workshop Meeting: 4/10/17
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Professional Services Agreement for the Alternatives Analysis for the Kahlotus
Highway Sewer Force Main (Dietrich Lift Station) Project
I. REFERENCE(S):
Vicinity Map
Professional Services Agreement Summary
Economic Development Administration Approval Letter
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Fund 194 Economic Development - $64,619.50
Federal Economic Development Administration (EDA) Grant - $64,619.50
IV. HISTORY AND FACTS BRIEF:
The development of the Pasco Processing Center has been the largest manufacturing
job creator over the past quarter century in Franklin County, and has occurred through
collaboration with the Port of Pasco and public/private partnerships with the food
processing industry. The Port initially purchased land for industrial subdivisions to
house the food processors and the City purchased land for the application of the “gray
water” from the food processing industry. The City is completing a number of
improvements to the Industrial Wastewater Treatment Facility (also known as the
PWRF) that will create additional capacity for the existing and future food processors.
An expansion of sewer capabilities is needed to leverage existing public and private
investments for this industry sector and allow its growth to continue. In order to
accomplish this, the City needs to construct a new lift station and a 4+ mile force main
to transport the “gray water” generated by the food processing industries. The force
main will exit a new lift station to be located near the Commercial/Kahlotus Highway
Page 14 of 23
intersection area and run northeasterly to the City’s PWRF on Foster Wells Road.
The City has received funding from the Federal Economic Development
Administration (EDA) and the selection and award for the contract must comply with
EDA requirements. Prior to beginning the design phase, the EDA required the City to
perform an Alternatives Analysis to determine the best route for the force main. City
staff does not have the expertise to conduct the required route analysis and chose to
hire an outside consultant to complete the work.
V. DISCUSSION:
A Request for Qualifications was published through the Tri-City Herald on
01/22/2017, 01/29/2017, 02/05/2017 and 02/12/2017 to provide alternative route
analysis services for the proposed force main. The selection committee received
submittals from five qualified consulting firms, all five firms were interviewed by the
selection committee. BergerABAM was determined to be the most qualified
Consultant to perform the work.
The negotiated cost for services to be provided by BergerABAM, Inc. is $129,239.
Staff recommends the approval of the Professional Services Agreement with
BergerABAM, Inc.
Page 15 of 23
PWRF South Project Area
Topography Map
Legend
Topo Contour Lines
City Limits
Urban Growth Bounda
Force—MainWater Line
Pump Station
/
/
//
//\
Bybee Foods
\
\{vegetable processing)
/«_,___
4
Oxarc
acetylene ponds
a 4:M__o
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¢Trucking yards—
asco Sanitary Land?l
Super-Fund
Clean-U Site
Basin Disposal;
transfer station;
3-‘
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Grimmway Farms
(carrot processing)
Vacant
Page 16 of 23
PWRF North Project Area
Topography Map
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Page 17 of 23
Professional Services Agreement
(Summary Sheet)
Project: Professional Services Agreement for Alternatives Analysis for the Kahlotus Highway
Sewer Force Main (Dietrich Lift Station) Project
Consultant: BergerABAM, Inc.
Address: 210 East 13th Street, Suite 300, Vancouver, WA 98660
Scope of Services: This contract is to investigate and evaluate the potential routes that appear
to hold promise but have not been adequately documented prior to this assignment. An analysis
of each alternative route shall include the associated impacts of potential cultural, historic,
environmental, etc. A preliminary engineering construction cost estimate for the proposed force
main along the preferred route will be included.
Term: Completion Date: December 31, 2017
Payments to Consultant:
☒Hourly Rate: $ not to exceed $129,239
☐Fixed Sum of:
☐Other:
Insurance to be Provided:
1.Commercial General Liability:
☐$1,000,000 each occurrence;
☐$2,000,000 general aggregate; or
☒$1,000,000 each occurrence; and $2,000,000 general aggregate
2.Professional Liability:
☒$1,000,000 per claim;
☐$1,000,000 policy aggregate limit; or
☐$________ per claim; and $________ per policy aggregate limit
Other Information:
Signature by:
☐Mayor ☒City Manager
Page 18 of 23
U, S. DEPARTMENT OF COMMERCE
Economic Development Administration
91.5 Second Avenue, Room 1890
seattle, wA 98174
Fax: 206.220.7669
Voice: 206.220.7660April 05,2017
Ms. Teresa Reed-Jennings
Senior Civil Engineer
Department of Public Works
525 North Third Avenue
Pasco. WA.99301
RE: EDA Award No. 07-79-07368, ALTERNATIVES ANALYSIS FOR THE
KAHLOTUS HIGHWAY SEWER FORCE MAIN PROJECT
Dear Ms. Reed- Jennings:
I have reviewed the documentation provided by the City of Pasco regaxding advertisement and
selection of an engineering consultant for the ALTERNATIVES ANALYSIS FOR THE
KAHLOTUS HIGHWAY SEWER FORCE MAIN PROJECT. The RFQ (Request for
Qualifications) was published and advertised, with three firms responding. After interviewing
the three proposers and checking references, the City of Pasco selected BergerABAM Inc.
EDA has received the following documents:
a. Copies of the advertisements in the various publicationsb. A signed statement selecting the top ranked fimrc. The completed A,/E contract checklist and
It is acceptable to EDA if the City of Pasco enters into a contract with BergerABAM Inc., for a
fee of $129 ,239 . Please provide EDA copies of the sigred A./E contract.
After a review of the completed contract EDA will issue the Notice to Proceed. Please be
advised that the total contract amount eligible for EDA participation is $64,619.50, which is 50%
of the contract amount. In no event will the EDA reimbursement exceed the gant amount of
$65,000. Ifyou have any questions, please feel free to contact me.
Sincerely,
(^ (;V\.:4d-1 r=.d,
Stan Good, P.E.
Civil Engineer
Cc: David Porter - EDR
Page 19 of 23
AGENDA REPORT
FOR: Council Meeting April 4, 2017
TO: Dave Zabell, City Manager
Rick Terway, Interim Public Works Director
Workshop Meeting: 4/10/17
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Professional Services Agreement for the Construction Management and
Inspection Services for the Columbia Water Supply Project
I. REFERENCE(S):
Vicinity Map
Professional Services Agreement Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion.
III. FISCAL IMPACT:
Water Utility Fund - $645,870
IV. HISTORY AND FACTS BRIEF:
Th proposed agreement provides construction management services for the Columbia
Raw Water project, undertaken in 2011, as a companion project to the United States
Bureau of Reclamation (USBR) irrigation transmission main the City constructed in
2014. The coordinated projects are required to ensure a reliable source of raw water for
both the West Pasco Water Treatment Plant (WPWTP) and the City's separate
Irrigation Utility. The new intake and pump station will be located adjacent to the
existing intake, which will be converted to municipal irrigation service after the new
raw water intake is constructed. The new facility is needed to provide system
redundancy and additional capacity for the City's potable water utility.
The project involves construction of a new raw water intake and pumping structure
including: a circular concrete wet well approximately 30-foot diameter extending
approximately 85 feet below finished grade; a pump station building above the wet
well with pumps, piping valves and all electrical, instrumentation and control systems
necessary for a complete and functional facility; a 36-inch steel pipe, installed by
Page 20 of 23
microtunnel boring, from the wet well extending approximately 220 feet to the river;
cylindrical submerged intake screens in the river with an automated screen cleaning
system; approximately 700 linear feet of 30-inch ductile iron pipe from the pump
station building, within the Court Street right of way, to the existing West Pasco Water
Treatment Plant; half street improvements on Court Street including curb and gutter
and sidewalk; and site work including landscaping and fencing.
The construction of a raw water intake structure involves very specialized components
and construction techniques. While City Water Plant Operations and Engineering staff
have been involved throughout the project design, the management and inspection of
the raw water intake construction project also requires specialized training and
experience. Assistance from a construction management consultant with inspection
expertise in the construction of secant pilings, deep (85-foot) wet well excavations, and
mircotunneling is needed, will lessen potential liability, and otherwise greatly benefit
this project.
V. DISCUSSION:
A Request for Qualifications (RFQ) was published through the Tri-City Herald on
02/12/2017 and 02/19/2017 to provide Construction Management and Inspection
Services for the Columbia Water Supply Project. The selection committee received
submittals from three qualified firms, all three of which were interviewed by the
selection committee. Gray & Osborne was determined to be the most qualified
Consultant to perform the work.
The negotiated cost for Construction Management and Inspection Services to be
provided by Gray & Osborne, Inc. is $645,870.
Staff recommends the approval of the Professional Services Agreement with Gray &
Osborne, Inc.
Page 21 of 23
VICINITY MAP
Page 22 of 23
Professional Services Agreement
(Summary Sheet)
Project: Professional Services Agreement for Construction Management & Inspection Services
for the Columbia Water Supply Project
Consultant: Gray & Osborne, Inc.
Address: 701 Dexter Avenue North, Suite 200, Seattle, WA 98109-4352
Scope of Services: Construction management & inspections services of the Columbia Water
Supply Project. The project will involve construction of a new raw water intake and pumping
structure.
Term: Completion Date: December 31, 2018
Payments to Consultant:
☒Hourly Rate: $ not to exceed $645,870
☐Fixed Sum of:
☐Other:
Insurance to be Provided:
1.Commercial General Liability:
☐$1,000,000 each occurrence;
☐$2,000,000 general aggregate; or
☒$1,000,000 each occurrence; and $2,000,000 general aggregate
2.Professional Liability:
☒$1,000,000 per claim;
☐$1,000,000 policy aggregate limit; or
☐$________ per claim; and $________ per policy aggregate limit
Other Information:
Signature by:
☐Mayor ☒City Manager
Page 23 of 23