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Home My WebLink About02-01-17 Agenda PacketPasco Public Facilities District Building Regional Facilities through Community Partnerships February 1, 2017 6:00 p.m. Pasco City Hall — Council Chambers ►r"J] I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes: * December 6, 2016 IV. Claims Approval: * 4th Quarter 2016: $155,931.94 V. Financial Report: 4th Quarter: • Statement of Revenues, Expenditures and Changes in Fund Balance • Balance Sheet VI. Reports from Committees: ■ Kennewick Convention Center Advisory Board VII. Old Business: ■ Continue discussion of possible development of an indoor/outdoor aquatic/recreation facility. Members of the City Council (Matt Watkins, Rebecca Francik, Chi Flores) and Parks and Recreation Advisory Board (Nolvia Salinas and Jason Ruud) have been designated as committee members to work on this project. • Items for Discussion: 1. Update on status of legal authority 2. Recommendation of PFD and P&R Boards on facility components and costs (Option D) 3. Operational costs/influences 4. Funding alternatives 5. Interest in talks on public/private partnership 6. Next steps VIII. New Business: IX. Other Business: X. Adjournment (* indicates documents mailed with agenda) PUBLIC FACILITIES DISTRICT BOARD December 6, 2016 MEETING MINUTES Call To Order: The meeting was called to order at 6:00 p.m., by PFD President Morrissette, in Council Chambers at Pasco City Hall. Roll Call: Board Members Present: Craig Maloney, Caroline Bowdish, Spence Jilek, Mark Morrissette and Leonard Dietrich. Also Present: Stan Strebel, Deputy City Manager, Eric Ferguson, Attorney and Rick Terway, Director Administrative and Community Services, Dan Dotta, Facilities Services Manager, Brent Kubalek, Recreation Services Manager and Vince Guerrero, Recreation Specialist. Recognition of Visitors/Public Comments: Introduction of Park and Recreation Advisory Board Members: Thomas Davenport, Roberto Garcia, Nolvia Salinas, Arthur Job, Reade Obem, Dave Milne and Jason Ruud. Excused: Molly Harker and Edmon Daniels Council Members present: Saul Martinez and Rebecca Francik Old Business: President Morrissette suggested that the agenda be modified to handle Old Business: Discuss possible development of an indoor/outdoor aquatic/recreation facility as the Pasco Parks and Recreation Advisory Board had been invited to attend. As this was agreeable to the Board, the agenda was so modified. President Morrissette asked the Pasco Parks and Recreation Advisory Board to introduce themselves. Mr. Strebel was then asked to walk -through the materials provided for the discussion this evening. Mr. Strebel, reminded the Board Members of the October 18, 2016 meeting and testimony received from the public. One common issue was "aquatic center competition with private businesses". Further, the final draft of the Ballard* King and Associates — Aquatic/Recreation Center Feasibility Study was presented, as well as the Option D facilities listing and financial summary. Mr. Strebel shared that at this time the process has come to four options for the PFD Board to consider: 1 — Provide a recommendation to City Council 2 — Take additional time to hold more Public Meetings 3 — Take no action 4 — Meet with a City Council subcommittee for further discussion and input President Morrissette directed attention to page 64 of the Ballard* King and Associates — Aquatic/Recreation Center Feasibility Study and asked Council Members present what information would the Council would like at this time. PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes — December 6, 2016 Page - 1 Council Member Martinez suggested the following to provide to the City Council: 1 — Clarity as to the primary service area 2 — How to make the project self -sustainable 3 — Move forward Council Member Francik suggested that the following be provided to City Council: 1 - Who are you trying to reach 2 — Income data 3 — What services are already being utilized President Morrissette opened the meeting for Park and Recreation Advisory Board Member discussion: Jason Ruud: The size of the workout room does not lend to create competition with commercial facilities, because it is so small by comparison. It would be unfortunate for the final plan to leave out this space. There is need of another basketball court. Arthur Job: Consideration needs to be given to 5K training. Nolvia Salinas: Private vs. Public, we serve the citizens of Pasco. Dave Milne: What if we need to expand the facility? Mr. Strebel shared that the consultant's recommended schematic plan provide that the facility can be expanded. Thomas Davenport: More amenities attract more excitement and revenue. President Morrissette asked the Pasco Public Facilities District Board Members for comment: Craig Maloney, stated he feels we should not get too focused / lost on the gym area; currently proposed plan does not break even. Dr. Jilek, no comments at this time. Mr. Dietrich, shared "do not under do what we should"; we have worked hard to be where we are today. Mr. Terway, shared he had been involved with 3 or 4 other aquatic center facilities and the more amenities available the more community involvement and chance of a better opportunity for a positive revenue return. Ms. Bowdish, no comments at this time. President Morrissette asked the Board Members present for general discussion: Nolvia Salinas: Questioned whether renting the 3,600 square foot space to a private operator would avoid the completion with private business. President Morrissette asked Mr. Strebel to share information related to funding. PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes — December 6, 2016 Page - 2 Mr. Strebel stated that details will need to be worked out for the Legislature to align state law for county, regional and city PFDs for building "recreational facilities". While the law governing regional and county PFDs clearly includes "recreational facilities" as allowable projects, the city PFD law does not include this term per se. Rather, the city PFD law specifies "regional centers" as allowable. The "regional centers" term is defined to include: "special events centers", which term anticipates "community events" and "sporting events." Regional centers also include convention and performing arts centers. If a competitive swimming component is not to be included in an aquatic/recreation facility, then it is difficult to maintain that such a facility would quality as a venue for "sporting events" per the city PFD law. A simple amendment to the city PFD law to clearly list "recreational facilities" as allowed projects, thus making the law consistent with that for the regional and county PFDs, is the logical solution to the issue. Reade Obern: This is not a competitive pool. Robert Garcia: Will this facility include a community center due to the loss of the senior center? This facility is needed. Mr. Terway, this will be a community center for all. Dr. Jilek, how did the consultant come up with costs? Also we need gym space. Mr. Strebel, costs for the preliminary plan are based on a per square foot basis. President Morrissette opened the floor for public comment: Carl Cadwell, Tri City Court Club owner and Life Quest Fitness partner, suggested creating a public / private partnership. Mr. Cadwell welcomed the opportunity to speak with staff. Brent Kubalek stated that we need to consider how the community will use the facility. Vince Guerrero, always need more gym space. Fred LaMothe, Quest Fitness owner/partner, asked if the price included the land. Mr. Strebel, replied that it did not. President Morrissette, stated we have four choices to consider — where do we want to go next? President Morrissette asked the Pasco Facilities District Board for a Motion: It was moved by Dr. Jilek, seconded by Mr. Dietrich, and carried to present the proposed Option D to the Pasco City Council sub-committee for discussion in a small group. President Morrissette at 8:03pm called a three-minute recess. Meeting resumed at 8:06pm. Approval of Minutes: It was motioned by Mr. Dietrich, seconded by Dr. Jilek, and carried to approve the minutes of the October 18, 2016 Public Meeting. Claims Approval: PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes — December 6, 2016 Page - 3 Mr. Strebel stated fourth quarter Claims History will be provided at the January 2017 meeting. Financial Report: Mr. Strebel stated fourth quarter Operating Statement and Total Uses of Funds will be provided at the January 2017 meeting. Reports from Committees: Mr. Maloney reported no meeting of the convention Center Advisory Board was held, therefore no status report to provide. New Business: 2017 Pasco Public Facility District Budget It was motioned by Dr. Jilek, seconded by Mr. Maloney, and carried to approve the 2017 Pasco Public Facility District Budget as presented. Other Business: President Morrissette stated that all Public Facilities District Board Members would like to attend the Pasco City Council sub -committee, for discussion in a small group: Proposal Option D. Mr. Strebel stated he would make note of the request. Adjournment: There being no other business, President Morrissette adjourned the regular meeting at 8:lOpm. Mark Morrissette, President Debra L. Clark, PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes — December 6, 2016 Page - 4 931.13.590.34.4527 PFD Pasco Support 2016-00000041 10/1/2016 JE CITY OF PASCO - PRODUCTION 1,667.00 2016-00000041 11/1/2016 JE Payment Register 1,667.00 2016-00000041 12/1/2016 JE From Payment Date: 10/1/2016 - To Payment Date: 1213112016 1,663.00 Reconciled Transaction JE I CHECK Date Status Date Source Payee Name Amount Revenue JE LGIP Interest Distribution 28.96 931.13.590.31.1311 PFD Sales LGIP Interest Distribution 27.32 2016-00003435 10/31/2016 JE We State Treasurer 42,348.41 2016-00003857 11/30/2016 JE We State Treasurer 42,371.04 2016-00004179 12/30/2016 JE We State Treasurer 38,770.50 Expense 123,489.95 931.13.590.34.4527 PFD Pasco Support 2016-00000041 10/1/2016 JE City of Pasco 1,667.00 2016-00000041 11/1/2016 JE City of Pasco 1,667.00 2016-00000041 12/1/2016 JE City of Pasco 1,663.00 4,997.00 931.13.590.36.61110 Investment Interest 2016-00003486 10/31/2016 JE LGIP Interest Distribution 28.96 2016-00003921 11/30/2016 JE LGIP Interest Distribution 27.32 2016-00004189 12/31/2016 JE LGIP Interest Distribution 30.78 87.06 Total Revenue 128,574.01 Expense GIL Amount Number 931.13.590-54.4524 Advertising 2016-00003621 11/14/2016 AP Tri City Herald 59.32 2016-00004185 12/30/2016 AP Tri City Herald 56.95 116.17 GIL Account Number 931.13.590-54.4530 Legal Combined Services 2016-00003621 11/14/2016 AP Ken Law Group 525.00 2016-00004207 12/31/2016 AP Kerr Law Group 558.00 1,083.00 931.13.590.54.4540 Organization Services 2016-00003443 10/31/2016 AP Kennewick Public Facilities District 42,348.41 2016-00003907 11/30/2016 AP Kennewick Public Facilities District 42,371.04 2017-00000012 12/30/2016 AP Kennewick Public Facilities District 38,770.50 123,489.95 931.13.590.54.4541 Professional Services 2016-00004207 12/31/2016 AP Ballard King & Associates 27,488.56 27,488.56 931.13.590.54.4635 Insurance Premiums & Claims 2016-00001176 10/31/2016 JE Amortize 2016 Prepaid Insurance 251.42 2016-00001176 11/30/2016 JE Amortize 2016 Prepaid Insurance 251.42 2016-00001176 12/31/2016 JE Amortize 2016 Prepaid Insurance 251.42 754.26 931.13.590.54.4900 IIF Admin Services 2016-00000031 10/1/2016 JE City of Pasoo 1,000.00 2016-00000032 11/1/2016 JE City of Pasco 1,000.00 2016-00000033 12/1/2016 JE City of Pasco 1,000.00 3,000.00 Total Expense 155,931.94 Pages: 3 of 3 PASCO PUBLIC FACILITIES DISTRICT PRELIMINARY STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE As of December 31, 2016 Annual Current YTD Variance % Received/ 2016 Period 2016 Budget / YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax $ 370,000 123,490 $ 471,763 $ (101,763) 127.50% City of Pasco Grant 20,000 4,997 20,000 - 100.00% Interest Income 100 87 387 (287) 387.33% Total Revenues 390,100 128,574 492,151 (102,050.67) 126.16% EXPENDITURES Advertising/Publications 1,000 116 521 479 52.13% Legal Services 1,000 1,083 2,433 (1,433) 243.30% Kennewick PFD 370,000 123,490 471,763 (101,763) 127.50% Professional Services 10,000 27,488.56 38,571 (28,571) 385.71% Insurance 3,000 754 3,017 (17) 100.57% Administrative Services 12,000 3,000 12,000 - 100.00% Total Expenditures 397,000 155,932 528,306 (131,305.67) 133.07% Net Change in Fund Balances (6,900) (27,358) (36,155) (29,255) -323.99% Beginning Fund Balance, January 1 54,000 54,026 54,026 (26) 100.05% Ending Fund Balance $ 47,100 $ 26,668 $ 17,871 $ 29,229 37.94% ASSETS IN"'.311111-ic.9 PASCO PUBLIC FACILITIES DISTRICT PRELIMINARY BALANCESHEET As of December 31, 2016 Cash $ 42,829 Sales Tax Receivable 70,579 Prepaid Insurance 3,146 TOTAL ASSETS 116,553 Accounts Payable 98,682 TOTAL LIABILITIES 98,682 TOTAL NET ASSETS $ 17,871