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HomeMy WebLinkAbout09.01.16 Housing Authority MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO AND FRANKLIN COUNTY
September lr2016
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco and Franklin County's (HACFPC) administration office, 2505 W. Lewis Street,
Pasco, Washington on September 1, 2016, at 4:00 p.m.
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Domingos, Dukelow, QuintanillaAbsent: Garcia
Mr. Domingos was welcomed to the Board as a County appointee.
Mr. Bishop made a motion to excuse Mr. Garcia due to illness. Ms. Dukelow seconded
the motion and it passed unanimously,4 ayes,0 nays.
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
Gabriela Torres, Lead Program Administrator
Maggie Gonzales, Program Administrator
VISITORS Dori Clark
Gary Stevens
3. APPROVAL OF AGENDA:
Ms. Dukelow made a motion to approve the agenda as presented. Mr. Domingos seconded the
motion and it passed unanimously, 4 ayes, 0 nays.
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4.
Board of Commissioners Meeting Minutes
September 1,2016
Page2 of 4
CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of June 30,2016, and the checks listings for the month of June 2016 - Bank of the
West General Operating Account checks numbered 57674-57913 totaling $314,005; and
Bank of the West General Operating Account checks for the month of July 2016, numbered
57914-58120 totaling $280,090 and Bank of the West Petty Cash checks numbered 1760-
176I totaling $281. Also, approval of bad debt write offs for rent, utility billing, and
miscellaneous in the amount of $2,5 13.82 and, of that amount, $2,513.82, will be turned
over for collection plus the collection processing fees.
STAFF REPORTS
(a) Executive (Mr. Anderson)
1. Two HUD staff members will be here on September 13, to review backup
documentation for our FY 2016 Section 8 Management Assessment Program
submission. Program staff has worked hard to correct the few issues we had with
the FY 2015 submission
2. Ms. Jones and I attended a RAD (Rental Assistance Demonstration) Conversion,
Accounting and Financial Reporting Workshop.
a. RAD is a HUD program that gives housing authorities the opportunity to
convert public housing into project-based rental assistance or vouchers.
b. An advantage for HACPFC would be that we could convert some or all of
our public housing thereby reducing regulatory requirements. Although
HACPFC has only 280 Public Housing units, we are considered alarge
housing authority and are therefore subjected to the same regulatory
requirements placed upon agencies with thousands of Public Housing units
and hundreds of employees (HUD defines small housing authorities as those
with 250 or fewer Public Housing units).
c. Ms. Jones and I will ftilize a tool provided by HUD to determine if it would
be beneficial for our agency to pursue this option.
3. Reviewed HACPFC's annual FDS submission (Financial Data Schedule).
4. At this time, there will be two resolutions before you at the September 29 meeting.
One is to relax HACPFC's occpuancy standards to lessen the rent burden on our
clients; and one is to amend one of our application preferences. Currently we
have preferences for "Elderly", "Disabled", and "Working Families". We would
like to amend the Working Families preference to "Families that have lived or
worked in Benton or Franklin Counties for at least 12 months". These resolutions
are currently posted for 30-day public comment.
(b) Finance (Ms. Jones)
1. Unaudited FDS submission is complete.
2. Attended RAD training
3. Working with Beacon Development on the final draw for Vamey Court
5.
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Board of Commissioners Meeting Minutes
September lr2016
Page 3 of4
(c) Maintenance and Capital Fund (Mr. Sanders is absent)
(d) Housing Programs (Ms. Salinas)
1. Our new Program Administrator, Maggie Gonzales, was introduced.
2. All programs are running smoothly.
3. Working with the Finance Office in walking the financial tightrope of Section 8.
4. Looking forward to HUD's visit on September 13.
(e) Security (Mr. Moore)
1 Loiterers have been spotted around Rosewood Park - some have been trespassed
from the property.
2. The Resident Advisory Board met yesterday and plans to have an informational
meeting for residents at Pasco City Hall's gymnasium in mid-September, with
the hope of having elections in early October and a fully functioning Tenant
Council, complete with officers, by November.
(f) Community Service (Ms. Richwine)
1. Completed updates to the Public Housing Admissions and Continued Occupancy
Policy and the Section 8 Administrative Plan, as well as the HQS (Housing Quality
Standards) Manual.
2. Provided information to our website developer.
3. According to HACPFC's By-Laws, the Annual Meeting of the Board is to be held
at the regular September meeting. This year's meeting will be held on September
29 and Vice-Chair elections will be held.
4. Linda Dukelow, current Vice-Chair, begins her first term as Chair during the annual
meeting; however, she will be unable to attend. Perhaps outgoing Chair, Ms.
Quintanilla, would be willing to chair the meeting in Ms. Dukelow's absence.
6. NEW BUSINESS
(a) Resolution #16117 - 949 Honoring Dori Clark
Ms. Dukelow made a motion to adopt Resolution #16l17-949. Mr. Domingos
seconded the motion and proceeded to read the motion in its entirety. The motion
passed unanimously, 4 ayes, 0 nays.
A commemorative plaque and copy of the resolution were presented to Ms. Clark
and she was thanked for her 9 years of service on HACPFC's Board of
Commissioners.
7. OTHER BUSINESS
(a) Tenant Council President's Report - none
(b) Visitor Agenda - none
8. EXECUTIVE SESSION
No Executive Session was held.
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9. ADJOURNMENT
The meeting adjourned at 4:24 p.m.
The Board of Commissioners will next meet
Board of Commissioners Meeting Minutes
September lr2016
Page 4 of 4
in regular session on September 29,2016,4:00 p.m.
Minutes Prepared by:
Chair, Board of Commrssroners ry, Board of Commissioners
Recording Secretary
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