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HomeMy WebLinkAbout09.01.16 Housing Authority MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO AND FRANKLIN COUNTY September lr2016 The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco and Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington on September 1, 2016, at 4:00 p.m. 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Bishop, Domingos, Dukelow, QuintanillaAbsent: Garcia Mr. Domingos was welcomed to the Board as a County appointee. Mr. Bishop made a motion to excuse Mr. Garcia due to illness. Ms. Dukelow seconded the motion and it passed unanimously,4 ayes,0 nays. STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Officer Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/HQS Inspector Lisa Richwine, Administrative Assistant/Recording Secretary Gabriela Torres, Lead Program Administrator Maggie Gonzales, Program Administrator VISITORS Dori Clark Gary Stevens 3. APPROVAL OF AGENDA: Ms. Dukelow made a motion to approve the agenda as presented. Mr. Domingos seconded the motion and it passed unanimously, 4 ayes, 0 nays. F :\Executive\Main\WPDATA\l\4INUTES\20 I 6\090 I I 6.docx 4. Board of Commissioners Meeting Minutes September 1,2016 Page2 of 4 CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of June 30,2016, and the checks listings for the month of June 2016 - Bank of the West General Operating Account checks numbered 57674-57913 totaling $314,005; and Bank of the West General Operating Account checks for the month of July 2016, numbered 57914-58120 totaling $280,090 and Bank of the West Petty Cash checks numbered 1760- 176I totaling $281. Also, approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $2,5 13.82 and, of that amount, $2,513.82, will be turned over for collection plus the collection processing fees. STAFF REPORTS (a) Executive (Mr. Anderson) 1. Two HUD staff members will be here on September 13, to review backup documentation for our FY 2016 Section 8 Management Assessment Program submission. Program staff has worked hard to correct the few issues we had with the FY 2015 submission 2. Ms. Jones and I attended a RAD (Rental Assistance Demonstration) Conversion, Accounting and Financial Reporting Workshop. a. RAD is a HUD program that gives housing authorities the opportunity to convert public housing into project-based rental assistance or vouchers. b. An advantage for HACPFC would be that we could convert some or all of our public housing thereby reducing regulatory requirements. Although HACPFC has only 280 Public Housing units, we are considered alarge housing authority and are therefore subjected to the same regulatory requirements placed upon agencies with thousands of Public Housing units and hundreds of employees (HUD defines small housing authorities as those with 250 or fewer Public Housing units). c. Ms. Jones and I will ftilize a tool provided by HUD to determine if it would be beneficial for our agency to pursue this option. 3. Reviewed HACPFC's annual FDS submission (Financial Data Schedule). 4. At this time, there will be two resolutions before you at the September 29 meeting. One is to relax HACPFC's occpuancy standards to lessen the rent burden on our clients; and one is to amend one of our application preferences. Currently we have preferences for "Elderly", "Disabled", and "Working Families". We would like to amend the Working Families preference to "Families that have lived or worked in Benton or Franklin Counties for at least 12 months". These resolutions are currently posted for 30-day public comment. (b) Finance (Ms. Jones) 1. Unaudited FDS submission is complete. 2. Attended RAD training 3. Working with Beacon Development on the final draw for Vamey Court 5. F :\Executive\l\4ain\WPDATA\MINUTESU0 I 6\090 I I 6.docx Board of Commissioners Meeting Minutes September lr2016 Page 3 of4 (c) Maintenance and Capital Fund (Mr. Sanders is absent) (d) Housing Programs (Ms. Salinas) 1. Our new Program Administrator, Maggie Gonzales, was introduced. 2. All programs are running smoothly. 3. Working with the Finance Office in walking the financial tightrope of Section 8. 4. Looking forward to HUD's visit on September 13. (e) Security (Mr. Moore) 1 Loiterers have been spotted around Rosewood Park - some have been trespassed from the property. 2. The Resident Advisory Board met yesterday and plans to have an informational meeting for residents at Pasco City Hall's gymnasium in mid-September, with the hope of having elections in early October and a fully functioning Tenant Council, complete with officers, by November. (f) Community Service (Ms. Richwine) 1. Completed updates to the Public Housing Admissions and Continued Occupancy Policy and the Section 8 Administrative Plan, as well as the HQS (Housing Quality Standards) Manual. 2. Provided information to our website developer. 3. According to HACPFC's By-Laws, the Annual Meeting of the Board is to be held at the regular September meeting. This year's meeting will be held on September 29 and Vice-Chair elections will be held. 4. Linda Dukelow, current Vice-Chair, begins her first term as Chair during the annual meeting; however, she will be unable to attend. Perhaps outgoing Chair, Ms. Quintanilla, would be willing to chair the meeting in Ms. Dukelow's absence. 6. NEW BUSINESS (a) Resolution #16117 - 949 Honoring Dori Clark Ms. Dukelow made a motion to adopt Resolution #16l17-949. Mr. Domingos seconded the motion and proceeded to read the motion in its entirety. The motion passed unanimously, 4 ayes, 0 nays. A commemorative plaque and copy of the resolution were presented to Ms. Clark and she was thanked for her 9 years of service on HACPFC's Board of Commissioners. 7. OTHER BUSINESS (a) Tenant Council President's Report - none (b) Visitor Agenda - none 8. EXECUTIVE SESSION No Executive Session was held. F:\Executive\Main\WPDATA\MINUTES\20 1 6\090 I I 6.docx 9. ADJOURNMENT The meeting adjourned at 4:24 p.m. The Board of Commissioners will next meet Board of Commissioners Meeting Minutes September lr2016 Page 4 of 4 in regular session on September 29,2016,4:00 p.m. Minutes Prepared by: Chair, Board of Commrssroners ry, Board of Commissioners Recording Secretary F :\ExecutiveMain\WPDATAMINUTES\20 1 6\090 I I 6.docx