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Home My WebLink About05.26.16 Housing Authority MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY NI.ay 26,2016 The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington on May 26,2016,4:00 p.m. 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Bishop, Dukelow, Garcia, QuintanillaAbsent: Clark Mr. Garcia made a motion to excuse Ms. Clark's absence. Ms. Dukelow seconded the motion and it passed unanimously,4 ayes,0 nays. STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Brett Sanders, Director of MaintenancelCapital Fund Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/FlQS Inspector Lisa Richwine, Administrative Assistant/Recording Secretary Gabriela Torres, Program Administrator VISITORS - None 3. APPROVAL OF AGENDA: Mr. Garcia made a motion to approve the agenda as presented. Ms. Dukelow seconded the motion and it passed unanimously,4 ayes,0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of March 3I,2016, and the checks listings for the month of March 2016 - Bank of the West General Operating Account checks numbered 57027-57255 totaling $301,518, Bank of the West Petty Cash check numbered 1757 totaling $230; and Bank of the West General Operating Account checks for the month of April 2016 numbered 57256-57463 totaling $254,645, Bank of the West Petty Cash check numbered 1758 totaling $10, and Bank of the West Security Deposit Fund checks numbered 1253-1254 totaling $494. Also, approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $3,612.75 and, of that amount, $3,612.75, will be turned over for collection plus the collection processing fees. F :\Executive\Main\WPDATA\N4INUTES\20 I 6\0 526 I 6. docx Board of Commissioners Meeting Minutes NI.ay 26,2016 Page2 of 4 5. STAFF REPORTS (a) Executive (Mr. Anderson) o Mr. Anderson introduced Program Administrator Gabriela Torres to the Board. Ms. Torres interviewed for and received the Lead Program Administrator position. Her new duties will begin at the end of June. o Connell Project o Participated in a Conference Call with Washington State Housing Finance Commission (WSHFC) to advocate for changes in how they award points for tax credits. The following items were discussed: . Is it possible to receive points toward WSHFC tax credits if Housing Trust Fund (HTF) monies have been awarded for the project? ' Can there be more points for farmworker (FW) projects? The state legislature wants more FW projects but WSHFC does not recognize this. . Metro vs. Rural issues. ,/ WSHFC staff seemed amenable to assigning points in tandem with HTF. o Attended AWHA Conference in SeaTac. Discussions were held on the following: . Bullying in the workplace. . Insurance issues. . Guns in the workplace. . Prevailing Wages. o On May 4, all staff attended Fair Housing Training provided by the Northwest Fair Housing Alliance and hosted by the City of Richland. This satisfies the requirement made by our insurance carrier for annual receipt of this training. o Received Notice that WSHFC will be using USIG to conduct UCPS inspections at Varney Court sometime after March 28th. . No set date for the inspection as of today. o A HUD Management Review will be held June 13-16. o They will look at the Public Housing (PH), Section 8 (S8) and Family Self- Sufficiency (FSS) programs. Among the items to be reviewed: . Proper file upkeep . HQS inspections F :\Executive\Main\WPDATA\MINUTES\20 1 6\0526 I 6.docx Board of Commissioners Meeting Minutes NI.ay 26,2016 Page 3 of4 SEMAP documentation o HUD has mandated via the Code of Federal Regulations that housing authorities must make several changes in agency policy. This requires that several resolutions will be placed on the agenda for adoption at June Board meeting. o Former HACPFC Executive Director, Jack Lippold, passed away recently. Jack's tenure as Executive Director spanned from the 1970s to the 1990s. He will be missed. (b) Finance (Ms. Jones) - Ms. Jones is away at Casterline financial training. (c) Maintenance and Capital Fund (Mr. Sanders) The Agate and Beech Street plumbing project has been put on hold due to numerous move-outs and pre-inspections for upcoming property inspections by HUD and the Commerce Department. Website RFQ - Three companies responded to our Request for Qualifications. Yakindo Web Designs submitted the low bid and was granted the contract. The lawn spraying contract was granted to Epic Lawn Care and Landscaping. The work took place last week. Varney Court's laundry service contract with Hainsworth was renewed. Our contract with Dependable Janitor expires 7l3Il16, and we'll soon be going out to bid. Environmental Review - HUD requires that an Environmental Review be completed every 5 years. In the past we have completed this task in-house, however that is no longer an option. HUD has directed that the City will have to complete the review on HACPFC's behalf. If the City is unable to do it, we must hire a consultant. HUD may allow us to do it ourselves again, but only if the City offers a valid reason why it is unable to perform the review. Varney Court - the One-Year Warranty inspection for the property was completed at the end of March and all went well. Cullum House - 2}-Year Assessment for the property will be completed soon. (d) Housing Programs (Ms. Salinas) Staff is preparing for the upcoming HUD Review. (e) Security (Mr. Moore) o Currently working with the Pasco Police Department on a possible drug activity investigation in one of HACPFC's housing developments. o HACPFC's Tenant Council Advisory Board has been reactivated and the previously created by-laws were approved unanimously at yesterday's meeting. The next meeting will be held on Wednesday, June 22,5 p.m. and the first thing on the agenda is to schedule a tenant council informational meeting. Elections will take place shortly after that. a a F :\Executive\Main\WPDATA\MINUTES\20 I 6\0 5261 6.do cx 6. Board of Commissioners Meeting Minutes NI.ay 26,2016 Page 4 of 4 (f) Community Service (Ms. Richwine) o Posted 3 positions on the WorkSource website and disseminated r6sum6s received to appropriate staff. o Processed insurance renewal. o Facilitated interviews for Lead Program Administrator. o Distributed information to HUD for upcoming review. o Discussed personnel policy changes with attorney. NEW BUSINESS (a) #15116-940 Authorizing Signatory for Executive Director to Execute the Master Repurchase Agreement with Bank of the West Mr. Garcia made a motion to adopt the resolution and Mr. Bishop seconded the motion. It passed unanimously, 4 ayes, 0 nays. #15116-941 PHA Board Resolution Approving Operating Budget Mr. Bishop moved to adopt Resolution #I5l16-941. The motion was seconded by Mr. Garcia. It passed unanimously 4 ayes,0 nays. (c) Motions arising from board discussion of previous motions or discussion-n/a(d) Urgent matters not included in the agenda due to lack of time - nla OTHER BUSINESS - None EXECUTM SESSION - None ADJOURNMENT The meeting was adjourned at 4:39 p.m. The Board of Commissioners will next meet in regular session on June 30,2016,4:00 p.m. Minutes Prepared by: (b) 7. 8. 9. Chair, Board of Commissioners rson, PHM , Board of Commissioners wine, CMH Recording Secretary F :\Executive\Main\WPDATA\N4INUTESU0 1 6\0526 I 6. docx