HomeMy WebLinkAbout2016.11.28 Council Workshop PacketPage
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Workshop Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
November 28, 2016
1. CALL TO ORDER:
2. ROLL CALL:
(a) Pledge of Allegiance
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) 2016 Supplemental Budget Presentation
(b) Professional Services Agreement for the Constructability Review,
Construction Management and Inspection Services of the Oregon
Avenue Corridor Improvements Project
(c) Bid Award: 2016 Annual Sewer Relining
(d) Bid Award: Road 38 Stormwater Retrofit
(e) Marijuana Enforcement
(f) City Council Compensation
5. MISCELLANEOUS COUNCIL DISCUSSION:
6. EXECUTIVE SESSION:
7. ADJOURNMENT.
REMINDERS:
4:00 p.m., Monday, November 28, Ben -Franklin Transit Office — Hanford Area
Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL
YENNEY, Rep.; SAUL MARTINEZ, Alt.)
Page 1 of 25
Workshop Meeting
November 28, 2016
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
Page 2 of 25
AGENDA REPORT
FOR: Council Meeting
November 16, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 11/28/16
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Professional Services Agreement for the Constructability Review, Construction
Management and Inspection Services of the Oregon Avenue Corridor
Improvements Project
I. REFERENCE(S):
Vicinity Map
Professional Services Agreement Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$256,006 - Arterial Fund
IV. HISTORY AND FACTS BRIEF:
Oregon Avenue Corridor Improvements Project - Phase I is a project that will
incorporate transportation and pedestrian safety improvements to Oregon Avenue (SR -
397) from its connection with the interchange of Interstate 182/State Route 12 on the
north to "A" Street on the south. The corridor supports a heavy freight load and has
experienced a significant number of accidents over the last several years, highlighting a
need for these improvements.
The project consists of:
Pavement widening*
Installation of median/curbing in select locations
Restriping to create left turn lanes at intersections and two-way left -turn lane
between intersections
Installation of sidewalks and installation and/or upgrade of curb and gutter,
driveways and ADA ramps to meet standards
Page 3 of 25
Stormwater infrastructure
Illumination
Streetscaping
Traffic signals
New traffic signals at the intersection crossings o£
East Salt Lake Street
Broadway Street
Existing traffic signals will be updated at the intersection crossings of:
Lewis Street
'A' Street
* A surface treatment (Overlay or Chipseal) for the corridor is included in the
project as an additive.
The project currently has Federal, State and local funding in Design, Right -of -Way and
Construction phases, and therefore must meet requirements provided by funding
agencies.
Additional project information:
Design Engineer: CI -12M
Current Status: 95% design
Engineer's estimate (95% Design): $ 6,616,256 (with 15% contingency)
Estimated Construction Duration: 12 months
Target Bid Date: January 21, 2017
V. DISCUSSION:
This contract will provide for the engineering services for Constructability Review,
Construction Management and Inspection Services for the Oregon Avenue Corridor
Improvements Project (Phase 1)
Constructability Review
Based on the recommendation of the Transportation Improvement Board (TIB), one of
the principal stakeholders for the Construction of Phase I, we see the benefit of
performing a constructability review for this project. The purpose of a constructability
review and value engineering analysis is to identify potential cost savings, technical
specification review and identifying alternate construction means and methods for the
Oregon Avenue (SR397) Improvements project (Phase 1).
Construction Management and Inspection Services
The construction management and inspection services of the Oregon Avenue (SR 397)
Improvements project Phase 1 provide for the assistance of the consultant during
construction of the project. The consultant will act as City's representative for the
Page 4 of 25
management of the construction of project and will be responsible of documenting and
reporting as required by the funding agencies.
A Request for Qualifications was published through the MRSC roster for this scope of
work for this particular project. A committee evaluated the submittals of three firms
(KBA, Akana and Trantech Engineering) and performed interviews in accordance with
the Local Agency Guidelines (LAG) Manual guidance to perform the selection. The
top two firms, one of which was Akana, were closely ranked. Efforts to negotiate an
agreement with the higher ranked firm were not successful. Upon impasse and
consistent with LAG protocol, the City commenced and successfully completed
negotiations with Akana.
The negotiated cost for services to be provided by Akana will be $256,006.
Staff recommends the approval of the Professional Services Agreement with Akana.
Page 5 of 25
References
Project Phase 1
Project Phase 2 (Future)
Proposed new Traffic Signal
OUpgrade
to existing Traffic Signal
Port of Pasco
LJ
Schools
EMS/Fire Station
Commercial/Industrial Area
OREGON AVE CORRIDOR IMPROVEMENTS - PHASE I
VICINITY MAP
Page 6 of 25
EXHIBIT A-1
SCOPE OF SERVICES
Construction Management Services
City of Pasco
Akana (CONSULTANT) will provide professional Construction Management (CM) Services for the City of Pasco
(CITY). These services will include detailed constructability review. Review quantity take off of materials, review
engineers estimate, CM, Partial contract administration, minor field observation, documentation, and reporting as
required during the "Oregon Ave Improvement Project, Phase 1". All services will be provided in accordance with
the Washington State Department of Transportation's (WSDOT) Local Agency Guidelines and Construction Manual.
Consultant will be providing Jeff Faunce, Mindy Streeter, Al Potter on a Part time basis with the city providing
inspection duties on a full time basis and support administration duties on a part time basis to the project to
perform the duties listed below.
Project Description
This contract provides for the improvement of Oregon Avenue (SR397) beginning at the intersection of East 'A'
Street and terminating 350 ft north of the intersection with James Street. The project consists of HMA removal and
replacement, new traffic signal systems, pedestrian ramps, sidewalk and driveway reconstruction, illumination
removal and replacement, relocation of existing signage and new signage, new striping, landscaping, and irrigation,
and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard
Specifications.
Work Breakdown Structure by Tasks
100 Pre -Construction Services:
101 CONSULTANT will prepare sub -consultant agreement with Potter Engineers in support of administration.
102 CONSULTANT will prepare and issue Notice to Proceed Letter.
103 CONSULTANT will assemble and submit to WSDOT Local Programs the award data.
104 CONSULTANT will review bid documents to become familiar with the project. (const review) review
quantity take off, review engineers estimate, schedule review, provide value engineering comments
associated with the review.
105 CITY will take pre -construction photographs and burn them to a disc to include in hard -copy files.
106 CONSULTANT will conduct a site visit to become acquainted with the project site.
107 CONSULTANT will prepare hard -copy and electronic files for project documentation.
108 CONSULTANT will prepare Project Templates for:
A. Design Changes
B. Change Orders and Change Order Justifications
C. Case Log and Case Log Files
D. Pay Estimates, including Ledger
E. Forecasted Cost to Complete
F. Coordination Meeting Agendas, Minutes and Sign -In Sheets
109 CONSULTANT will prepare Project Logs for tracking:
A. Design Changes
B. Change Orders
C. Requests for Information(RFI)
D. Submittals
E. Materials on Hand (will correlate with Pay Estimates)
F. Employment Documentation
110 CONSULTANT will perform review of the ROM remove items that are allowed as exceptions in accordance
with the lag and transmit the Modified generated ROM to the Contractor and request that they submit
material requirements using the Request for Approval of Materials (RAM) form (WSDOT form 350-071),
and that they reference material from the WSDOT Qualified Products List (QPL) where applicable.
111 CONSULTANT will set up a filing system to manage the ROM.
112 CONSULTANT will prepare for, and conduct, a Pre -Construction meeting. Duties will include:
A. Preparing an agenda draft and sending it to the CITY for review/comments.
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B. Developing an attendees list with input from CITY.
C. Conducting the meeting.
D. Preparing Meeting Minutes, sending them to CITY for review/comments, revising them per
comments and distributing them to attendees and affected stakeholders.
113 CONSULTANT will review the Contractor's initial CPM Schedule against allowable Working Days.
CONSULTANT will also review schedule sequencing and activity duration to check that they are
reasonable. Any discrepancies, conflicts or unreasonable work durations will be brought to the attention
of the Contractor and the CITY will be notified. The review may necessitate revisions to the CPM and the
CONSULTANT will review up to 2 re -submittals.
114 CONSULTANT will prepare up to 12 monthly CONSULTANT progress invoices for CITY review and payment.
200 Construction Management Administration:
201 CONSULTANT & CITY will prepare up to 12 Monthly Progress Pay Estimates for work performed by
Contractor.
202 These will be completed once CONSULTANT and Contractor have reached agreement on estimate
quantities.
203 City will prepare up to 52 Weekly Statement of Working Day reports.
204 City will monitor Contractor and Sub -Contractor's employment documentation for adherence to contract
requirements. Monitoring will include:
A. Maintaining Employment Documentation Log.
B. Collecting, reviewing and approving (or rejecting) Requests to Sublet.
C. Collecting Certified Payrolls to verify that they meet contract wage requirements.
D. Collecting Statements of Intent to pay prevailing wages.
E. Collecting Affidavits of Wages Paid.
F. Collecting and reviewing Certifications for Federal -Aid Projects.
G. Collecting, reviewing and transmitting DBE reports to WSDOT Local Programs.
H. Performing employee interviews as required, including DBE interviews.
205 CONSULTANT will review and respond to Requests for Information (RFIs) submitted by the Contractor.
Responses will include technical interpretations of the drawings, specifications, and Contract Documents.
The CONSULTANT will update the RFI Log as RFIs are submitted and resolved.
206 CONSULTANT will monitor issues that may eventually have impacts to the project budget or schedule.
These issues will be documented and tracked using a Case Log, as well as Case Log Files that provide back-
up. Information included in the Case Log will be:
A. An assigned number that will be used to track each issue separately.
B. The date the issue became known.
C. A description of the issue.
D. An estimate of the lowest cost necessary to resolve the issue. If resolution creates an overall
decrease to the budget, this amount would be negative.
E. An estimate of the highest cost necessary to resolve the issue.
F. An estimate of the issue's impact on Working Days.
G. A summary of project documents that relate to the issue.
H. Comments relating to the issue.
207 CONSULTANT will prepare Change Orders and will include the CITY/WSDOT Local Programs in the process
of Change Order negotiation and preparation. Items tracked using the Case Log may eventually become
Change Orders. CONSULTANT Change Order work will include:
A. Scheduling and conducting negotiation meetings. The CONSULTANT will create and distribute
meeting agendas and minutes.
B. Preparation of independent Engineer's Estimates.
C. Compilation of Change Order back-up. This will include, but is not limited to:
i. Engineer's Estimates
ii. E-mail correspondence
iii. Extra Work Orders from Contractor
iv. Design Change Documents
v. Meeting Minutes
Page 8 of 25
D. Preparation of Change Order Justifications. (1 change order included in cost) Justifications will
include:
i. A description of the change.
ii. An evaluation of what is required by the Contract.
iii. An explanation as to why a Change Order is necessary.
iv. Descriptions of considered alternatives to a Change Order.
v. The reasons for entitlement; why the work cannot be paid for under the existing
contract.
vi. The names of those that approved the Change Order.
vii. An evaluation of impact to Working Days.
viii. Change Order back-up.
E. Writing the Change Orders and providing them to CITY and WSDOT Local Programs for edits
and/or concurrence.
F. Obtaining the necessary signatures for execution once concurrence has been given by the CITY
and WSDOT Local Programs.
G. Maintaining the Change Order Log.
208 CONSULTANT & City will attend 2 meeting with WSDOT Local Programs Reviewer to assess project
records.
300 Construction Services - Field: Working Days 365 calendar days.
CITY will provide a Resident Inspector to observe day-to-day conduct of construction. This will include
acting as the project hub for communications, monitoring Contractor adherence to Contract Documents
and documentation of Contractor's work progress for payment. Work will include the following:
301 CONSULTANT will request and review the Contractor's breakdowns of lump -sum items for accuracy and
payment purposes. Breakdowns will be used to evaluate construction progress of these items for pay
estimates.
302 CITY will prepare Field Note Records that detail Contractor's completed work for inclusion in monthly Pay
Estimates. Field Note Records will internally be checked for accuracy prior to being entered into Pay
Estimates.
303 Prior to monthly Pay Estimate completion, the CONSULTANT/CITY will coordinate with the Contractor to
reach agreement on the Pay Estimate quantities.
304 CITY will collect Scale Certifications and Scaleman Daily Reports (WSDOT Form 422-027) from the
Contractor. These documents will be filed and documented in a Scale Report Log.
305 CITY will review the materials delivered to the project site to ensure they are the approved construction
materials. This will be done by checking them against the approved Request for Approval of Materials
(RAM) forms and noting materials delivered on Inspector Daily Reports (IDR).
306 The CITY Inspector(s) will prepare up to 240 Inspector's Daily Reports. If there is more than one Inspector,
each will prepare an individual report. IDRs will include:
A. Weather information.
B. Contractor and Subcontractors working that date, as well as the on-site representative for each.
C. A work activity summary.
D. Bid items worked on.
E. Equipment and employees utilized and hours used/worked.
F. A traffic control summary.
G. A diary to be used as a narrative of the day's events.
H. Photos.
I. Materials used.
307 CITY will monitor the Contractor's adherence to approved traffic control measures and provide
recommendations as needed. The CITY will be included in all issues and decisions relating to traffic
control plans and procedures.
308 CITY will take photos of construction progress and will maintain them electronically in an orderly fashion.
Upon completion of the project, these photos will be burned to discs that will be included in the hard-
copy files.
309 CONSULTANT will assist the CITY regarding Public Information by assisting the CITY with responding to
project related questions from property owners and the general public.
Page 9 of 25
310 CITY will review the Contractor's As -Built drawings. Drawings will be checked for accuracy and to
determine if they reflect as -constructed conditions.
400 Materials:
CONSULTANT will review Requests for Approval of Material (RAM) submitted by the Contractor. Materials that do
not require testing will be rejected, approved or conditionally approved per the requirements of the Local Agency
Guidelines (LAG) Manual, the WSDOT Construction Manual and the Contract provisions. Materials that require
testing will be rejected, approved or conditionally approved per results of testing and the LAG and WSDOT
Construction Manual requirements. The Contractor will be notified immediately of any unapproved materials or
failed test results.
401 CONSULTANT & CITY will update the Record of Materials (ROM) as RAMS are rejected, approved, or
conditionally approved as well as when test results are obtained.
402 CITY will inspect materials and conduct testing in accordance with the LAG Manual and the WSDOT
Construction Manual. By contacting city testing lab.
403 CITY will contact city testing lab. To inspect and test the Concrete for adherence to Contract
requirements. Tests to be performed could include: slump, air entrainment and compressive
strength.
404 CITY will contact city testing lab. To inspect installation of Hot Mix Asphalt for adherence to Contract
requirements.
405 At the conclusion of the project, the CONSULTANT will prepare:
A. Certification of Materials
S00 Project Completion:
Assist the CITY with the close-out of the project. Items of work include the following:
501 CONSULTANT will coordinate with the CITY, WSDOT Local Programs and the Contractor to resolve
outstanding project issues. This includes up to 2 Project Closeout Meetings. The CONSULTANT will
prepare and distribute the agendas and minutes.
502 CONSULTANT will prepare and issue a Letter of Substantial Completion. Prior to being issued to the
Contractor, a draft of the letter will be provided to WSDOT Local Programs and the CITY for
review/approval. Issuance of this letter will mark the beginning of project completion.
503 CITY will coordinate with the Contractor to obtain all outstanding project documentation.
504 CITY will prepare a Punch List of work items for the Contractor. This list will be created with input from
the CITY and WSDOT Local Programs. Creation of the list will include 1 initial project walkthrough and up
to 2 follow-up walkthroughs to ensure Punch List work is complete. The list may still be revised after it
has been issued to the Contractor.
505 If necessary, the CONSULTANT will prepare a final Change Order to resolve outstanding compensation
issues.
506 CONSULTANT will prepare and issue a Letter of Physical Completion. Prior to being issued to the
Contractor, a draft of the letter will be provided to WSDOT Local Programs and the CITY for
review/approval. This letter will denote that the Contractor's work is completed.
507 CITY will take photos of completed project and will maintain them electronically in an orderly fashion.
Upon completion of the project, these photos will be burned to discs that will be included in the hard-
copy files.
508 CITY will receive As-Builts (Record Drawings) from the Contractor upon issuance of Physical Completion
and will perform a review of the drawings for accuracy.
509 CONSULTANT will prepare the Final Pay Estimate and Voucher. Prior to being issued to the Contractor,
drafts of these items will be routed to WSDOT Local Programs and the CITY for review/approval.
510 CONSULTANT & CITY will review the project records to verify that they are complete. This will be a last
check before hard -copy files are transferred to the CITY.
511 Attend a wrap up meeting with the CITY.
600 Optional Field Services:
Upon written approval from the CITY, the CONSULTANT shall provide engineering services beyond the work
identified above. Services may include the addition of new tasks; additional working days added to the contract or
Page 10 of 25
increasing the work effort of the engineering services as directed by the CITY. Such work shall be specified in a
written Supplement to this Agreement.
Optional services may include: additional work caused by extension of contract time due to Non -Working Days or
schedule delays, additional project meetings, additional testing due to failing tests, additional surveying and
mapping, additional geotechnical analysis, additional environmental documentation, document printing and
overtime due to the contractor working weekends.
Assumptions:
• This scope and fee does not include construction support services during non -working days. A Non -
Working Day is defined in the WSDOT Standard Specifications as "...unworkable because of weather or
conditions caused by the weather that prevents satisfactory and timely performance of the work shown
on the critical path of the Contractor's approved schedule." If the contract amount under this agreement
is exceeded, the CONSULTANT may request a supplement to cover the costs incurred from work
completed on Non -Working Days.
• Construction will take no more than 260 working days.
• The Contractor will be responsible for environmental documentation requirements.
• No Overtime has been estimated.
• Assume the contractor will work 8:00 am to 5:00pm, working a 40 hour week, 8 hours a day, I shift.
• City will provide office space for Consultant at city annex with internet connection.
• Consultant will provide vehicle and fuel, cell phone, standard safety wear and laptop computer.
• Mileage for PPM, PM/RE, PE, and CA will be in accordance with WSDOT allowances, 1 AKANA vehicle will
be charged at $300/month
Deliverables by Task:
• 100 Pre -Construction Services
0 101 Sub -Consultant Agreements
0 102 Notice to Proceed Letter
0 103 Award Data Package
0 105 Disc of pre -construction photographs (City)
0 112 Pre -construction meeting agenda, sign -in sheet and minutes
0 113 Initial CPM Schedule Review with up to 2 updates
0 114 12 CONSULTANT Progress Invoices
• 200 Construction Management Administration
0 201 Up to 12 Pay Estimates
0 202 Up to 52 Weekly Statement of Working Days (City)
0 203 Employment documentation and tracking log for Contractor and Sub -Contractors (City)
0 204 RFI responses and RFI Log
0 205 Case Log (City)
0 207 Change Orders (CO), a CO Log and CO justifications with back-up
• 300 Construction Services — Field
0 301 Review of lump -sum breakdowns
0 302 Field Note Records (City)
0 304 Scale Certifications, Scaleman's Daily Reports and Scale Report Log (City)
0 306 Inspector's Daily Reports (City)
0 308 Disc of construction progress photos (City)
• 400 Materials
o 401 Approved Request for Approval of Materials (RAM), ROM and test reports (CONSULTANT
and City)
• 500 Project Completion
o 501 Meeting agendas, sign -in sheets and minutes for up to 2 close-out meetings
Page 11 of 25
o 502 Letter of Substantial Completion
o 504 Final Punch List (City)
o 505 Final Change Order
o 506 Letter of Physical Completion
o 507 Disc of completed project photos (City)
o 508 Contractor produced As-Builts (Record Drawings) (City)
o 509 Final Pay Estimate and Voucher
0 510 Hard -copies of project files
Page 12 of 25
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Bid Award: 2016 Annual Sewer Relining
I. REFERENCE(S):
Vicinity Map
Bid Tabulation
November 21, 2016
Workshop Meeting: 11/28/16
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$252,495 - Utility Fund (Sewer)
IV. HISTORY AND FACTS BRIEF:
This project will rehabilitate approximately 5,650 linear feet of 8 -inch through 15 -inch
sanitary sewer pipe using heat or ultraviolet light Cured -In -Place Pipe (CIPP) in the
area south of I-182 east from 9th Avenue and west from 4th Avenue. This project is
part of the annual program that addresses the higher priority relining for the sanitary
sewer lines as identified by the Operations staff.
The gravity sanitary sewer lines subject to rehabilitation are concrete pipelines with
signs of deterioration. The proposed relining will allow the existing system to operate
without leaks, as well as improve the City's capability to clean and inspect these lines,
maintaining the integrity of the City's sewer collections system and extending its
service life.
Notice of bid opportunity was published in the Tri -City Herald on October 30 and
November 6, 2016. Four prime contractors enrolled as plan holders for this project.
Page 13 of 25
V. DISCUSSION:
On November 17, 2016 the City received four (4) bids for the project. The lowest bid
was from Planned & Engineered Construction, Inc. in the amount of $252,495.00. The
Engineer's Estimate was $249,435.74 which didn't include contingencies taken into
consideration for total project budget approved by Council.
This project is included in the City's 2016-2021 Capital Improvements Plan and is
budgeted for in 2016. After award of the contract, the starting date of the project will
be coordinated with the contractor. Per the contract specifications, the work must be
completed on or before June 2, 2017.
Staff has reviewed the bid submittal and found no exemptions or irregularities and,
therefore, recommends award of the contract to Planned and Engineered Construction,
Inc. of Helena, Montana.
Page 14 of 25
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BID SUMMARY
?016 Annual Sewer Relining
CITY PROJECT NO. CP7-SE-3R-16-50
ENGINEERS
ESTIMATE
Planned & Engineered
Construction, Inc.
Helena, MT
Michels Coorporation
Salem, OR
Columbia Pumping
Construction, Inc.
Pasco, WA
Insituform Technologies,
LLC
Chesterfield, MO
ITEM
Bid Security
NO.
ITEM
QTY
UNIT
UNIT PRICE AMOUNT
UNIT PRICE AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE AMOUNT
UNIT PRICE
AMOUNT
1
Mobilization
1
LS
$
25,000.00 $ 25,000.00
$22,500.00 $ 22,500.00
$ 21,480.00
$ 21,480.00
$ 2,000.00 $ 2,000.00
$ 43,500.00
$ 43,500.00
2
Project Temporary Traffic Control, Min. Bid $1000
1
LS
$
2,000.00 $ 2,000.00
$ 9,744.00 $ 9,744.00
$ 10,600.00
$ 10,600.00
$ 9,000.00 $ 9,000.00
$ 29,150.00
$ 29,150.00
3
Temporary Sewer Bypass
1
LS
$
1,000.00 $ 1,000.00
$ 7,000.00 $ 7,000.00
$ 8,700.00
$ 8,700.00
$ 9,000.00 $ 9,000.00
$ 18,200.00
$ 18,200.00
4
Pre -Installation Cleaning and Inspection
5639
LF
$
2.00 $ 11,278.00
$ 2.00 $ 11,278.00
$ 2.75
$ 15,507.25
$ 2.50 $ 4,097.50
$ 6.00
$ 33,834.00
5
Removal of Protruding Laterals
7
EA
$
350.00 $ 2,450.00
$ 150.00 $ 1,050.00
$ 486.00
$ 3,402.00
$ 350.00 $ 2,450.00
$ 583.00
$ 4,081.00
6
Furnish and Install 8 -inch Diam. CIPP
4157
LF
$
26.00 $ 8,082.00
$ 28.00 $116,396.00
$ 29.00
$ 20,553.00
$ 34.00 $ 141,338.00
$ 24.00
$ 99,768.00
7
Furnish and Install 10 -inch Diam. CIPP
295
LF
$
35.00 $ 10,325.00
$ 30.00 $ 8,850.00
$ 42.00
$ 12,390.00
$ 39.00 $ 11,505.00
$ 46.00
$ 13,570.00
8
Furnish and Install 12 -inch Diam. CIPP
523
LF
$
40.00 $ 20,920.00
$ 34.00 $ 17,782.00
$ 42.00
$ 21,966.00
$ 46.50 $ 4,319.50
$ 49.00
$ 25,627.00
9
Furnish and Install 15 -inch Diam. CIPP
664
LF
$
52.00 $ 34,528.00
$ 50.00 $ 33,200.00
$ 49.00
$ 32,536.00
$ 87.40 $ 58,033.60
$ 60.00
$ 39,840.00
10
Internal Reinstatement of Side Sewer
94
EA
$
150.00 $ 14,100.00
$ 50.00 $ 4,700.00
$ 130.00
$ 12,220.00
$ 250.00 $ 23,500.00
$ 109.00
$ 10,246.00
Subtotal:
$229,683.00
$232,500.00
$259,354.25
$ 295,243.60
$ 317,816.00
Sales Tax (8.6%):
$19,752.738
$19,995.000
$ 2,304.47
$ 25,390.95
$ 27,332.18
TOTALS:
$249,435.74
$252,495.00
$281,658.72
$ 320,634.55
$ 345,148.18
CITY ENGINEERS REPORT
COMPETITIVE BIDS WERE OPENED ON NOVEMBER 17, 2016.
ALL BIDS HAVE BEEN REVIEWED BY THIS OFFICE. 2016
I RECOMMEND THE CONTRACT BE AWARDED T0:
PLANNED AND ENGINEERED APPROVAL BY PUBLIC WORKS DIRECTOR
CONSTRUCTION, INC.
DATE CITY ENGINEER DATE PUBLIC WORKS DIRECT6R
CITY OF PASCO
ANNUAL SEWER RE L I N I N G
CITY PROJECT NO. CP7-SE-3R-16.50
DATE: NOVEMBER 17, 2016
FILE: 2016 ANNUAL SEWER RELINING.pub
SHEET 1 of
2016 SEWER LINES RELINING
PROJECT # CP7-SE-2R-16-50
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VICINITY MAP
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AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Bid Award: Road 38 Stormwater Retrofit Project
I. REFERENCE(S):
Vicinity Map
Bid Tabulation
November 21, 2016
Workshop Meeting: 11/28/16
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$51,202 - Utility Fund (Storm)
IV. HISTORY AND FACTS BRIEF:
In early 2016, City Staff recognized a stormwater issue located in the vicinity of Road
38 and Court Street. The configuration of street improvements on Court Street caused a
significant amount of stormwater to be channeled by the curb and gutter and conveyed
to properties located on Road 38.
Due to the potential for damaging the abutting properties, City Staff determined that it
was necessary to install improvements to capture and infiltrate the stormwater
generated by this two block stretch of Court Street.
This project will install two new catch basins on Road 38 and one new catch basin on
Court Street to alleviate an existing stormwater issue. All stormwater collected in the
catch basins will be routed to a newly installed infiltration trench in Road 38.
Page 17 of 25
V. DISCUSSION:
On November 17, 2016, the City received four (4) bids for the project. The low bid was
from C&E Trenching, LLC, in the amount of $51,201.53. The second lowest bid was
received from Moreno & Nelson Construction in the amount of $82,693.47. The
Engineer's Estimate was $72,300.45.
The need for this project was discovered after the City's 2016-2021 Capital
Improvements Plan was approved by Council. The design was completed internally
and the anticipated completion date is February 1, 2017.
Staff requests Council approval to add the Road 38 Stormwater Retrofit project to the
2016 Capital Improvement Plan and further recommends approving the spending
authority for the construction of the project.
Staff has reviewed the bid submittal and found no exceptions or irregularities and,
therefore, recommends award of the contract to C&E Trenching, LLC, of Pasco,
Washington in the amount of $51,201.53.
Page 18 of 25
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BID SUMMARY
Road 38 Stormwater Retrofit
D&D Tri Rivers
ENGINEER'S
C&E TRENCHING LLC
Moreno & Nelson
Big D's Construction
Excavating Inc.
PROJECT NUMBER: CP7-SM-2A-16-01
ESTIMATE
Pasco, WA
Walla Walla, WA
Pasco, WA
Pasco,
WA
Item
Bid Security
5% Bid Bond
5%
Bid Bond
5%
Bid Bond
5% Bid Bond
No.
ITEM
QTY
UNIT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
1
Mobilization
1
LS
$5,000.00
$5,000.00
$3,853.88
$3,853.88
$8,500.00
$8,500.00
$5,400.00
$5,400.00
$5,000.00
$5,000.00
2
Project Temporary Traffic Control, min. Bid $ 1000.00
1
LS
$2,000.00
$2,000.00
$3,778.34
$3,778.34
$1,500.00
$1,500.00
$2,486.00
$2,486.00
$3,000.00
$3,000.00
3
Erosion Control (SWPPP)
1
LS
$500.00
$500.00
$310.13
$310.13
$500.00
$500.00
$680.00
$680,00
$1,500.00
$1,500.00
4
Removal of Structures and Obstructions
1
LS
$2,500.00
$2,500.00
$745.44
$745.44
$5,800.00
$5,800.00
$1,986.00
$1,986.00
$15,400.00
$15,400.00
5
Trimming and Cleanup
1
LS
$2,000.00
$2,000.00
$655.44
$655.44
$2,000.00
$2,000.00
$2,600.00
$2,600.00
$2,350.00
$2,350.00
6
Underground Utility Crossing Marked and Unmarked
10
EA
$100.00
$1,000.00
$114.87
$1,148.70
$200.00
$2,000.00
$350.00
$3,500.00
$200.00
$2,000.00
7
atch Basin Type 1
1
EA
$1,500.00
$1,500.00
$1,622.50
$1,622.50
$1,800.00
$1,800.00
$2,990.00
$2,990.00
$1,150.00
$1,150.00
8
atch Basin Type 2, 48in. Diam.
2
EA
$2,000.00
$4,000.00
$2,848.90
$5,697.80
$3,500.00
$7,000.00
$4,922.00
$9,844.00
$1,475.00
$2,950.00
9
Manhole 48 In. Diam.
2
EA
$4,000.00
$8,000.00
$3,041.21
$6,082.42
$4,000.00
$8,000.00
$6,019.00
$12,038.00
$1,475.00
$2,950.00
10
Infiltration Trench
170
LF
$60.00
$10,200.00
$46.00
$7,820.00
$52.00
$8,840.00
$88.00
$14,960.00
$105.00
$17,850.00
11
Crushed Surfacing Top Course (2")
370
SY
$10.00
$3,700.00
$2.98
$1,102.60
$5.00
$1,850.00
$6.00
$2,220.00
$9.00
$3,330.00
12
Crushed Surfacing Base Course (6")
370
SY
$15.00
$5,550.00
$6.59
$2,438.30
$10.00
$3,700.00
$11.00
$4,070.00
$12.50
$4,625.00
13
HMA Cl 112" PG 6428 (2-112")
370
SY
$40.00
$14,800.00
$19.80
$7,326.00
$55.00
$20,350.00
$34.00
$12,580.00
$39.00
$14,430.00
14
Cement Concrete Sidewalk
5
SY
$65.00
$325.00
$152.43
$762.15
$65.00
$325.00
$120.00
$600.00
$125.00
$625.00
15
PVC Storm Sewer Pipe 12" Diam
90
LF
$40.00
$3,600.00
$20.63
$1,856.70
$22.00
$1,980.00
$44.00
$3,960.00
$36.00
$3,240.00
16
Trench Excavation Safety Systems
200
LF
$2.00
$400.00
$0.98
$196.00
$2.50
$500.00
$3.00'
$600.00
$4.00
$800.00
17
Pement Conc. Traffic Curb and Gutter
30
LF
$50.00
$1,500.00
$58.3
$1,750.50
$50.00
$1,500.00
$24.00
$720.00
$55.00
$1,650.00
Total Schedule A:
$66,575.00
$47,146.90
$76,145.00
$81,234.00
$82,850.00
Sales Tax (8.6%):
$5,725.45
$4,054.63
$6,548.47
$6,986.12
$7,125.10
GRAND TOTAL:
$72,300.45
$51,201.53
$82,693.47
$88,220.12
$89,975.10
CITY ENGINEERS REPORT
CITY OF
PASCO
COMPETITIVE BIDS WERE OPENED ON NOVEMBER 17, 2016.
ALL BIDS HAVE BEEN REVIEWED BY THIS OFFICE.
RECOMMEND THE CONTRACT BE AWARDED TO:
Road
38
-CITY OF
APPROVAL BY PUBLIC WORKS DIRECTOR
C&E Trenching LLC
Stormwater
Retrofit
1;
PASC
!
+►
CITY PROJECT NO. CP7-SM-2a-16-01
I I
itk"L
DATE: NOVEMBER 17, 2016
FILE: Road 38 Storm Bid Summary.pub
DATE CITY ENGINEER
DA E
PUBLIC
WORKS DIRECTOR
SHEET 1
of
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Rick White, Director
Community & Economic Development
SUBJECT: Marijuana Enforcement
I. REFERENCE(S):
November 22, 2016
Workshop Meeting: 11/28/16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
In July of 2014, City Council adopted Ordinance 4166 which prohibited production,
processing and retail sales of marijuana within the City limits. The prohibition also
extended to medical marijuana collective dispensaries although in 2015, State law was
enacted that allowed qualifying patients to grow up to sixteen marijuana plants
depending on circumstances related to the patient.
The 2015 State law also provided that the plants be undetectable by sight or smell from
a public place or residential unit. State regulations did not provide for the outdoor
growing of marijuana plants.
In July of this year, City Council adopted Ordinance 4304 regarding specific nuisance
violations for growing and storage of marijuana and establishing specific penalties for
violations.
Nuisance complaints received this year (and past years) indicate that both indoor and
outdoor growing operations are occurring and presenting a variety of adverse impacts
including odor, construction of illegal fences and theft.
Staff will share a PowerPoint summary of typical violations and enforcement efforts
with Council at the Workshop meeting.
Page 21 of 25
V. DISCUSSION:
Page 22 of 25
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: City Council Compensation
I. REFERENCE(S):
Proposed Ordinance
November 16, 2016
Workshop Meeting: 11/28/16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Nominal
IV. HISTORY AND FACTS BRIEF:
City Council compensation (monthly stipend) is fixed by City ordinance. Council
compensation was last adjusted in 2008 under the terms of Ordinance No. 3895, to be
effective as of January 2010 (for those elected in 2009) or January 2012 (for those
elected in 2011).
Any change in Council compensation must be accomplished by adoption of an
ordinance by a majority vote of the full City Council (at least four votes) and cannot
change the compensation realized by a Councilmember during a current term. That is,
the first effective change in compensation of Councilmembers would occur in January
2018, being the commencement of new terms for elected positions in 2017. Any
members that are filling terms which were elected in 2015 and expiring in 2019 would
not be able to realize compensation changes until January 2020.
V. DISCUSSION:
Inflation (CPI) since the last compensation change was calculated (2008) to 2016 has
been just above 10% or about 1.44% per year. Adding another year for January 2018
Page 23 of 25
effective date, might add another 1.5% for a total of 11.5% overall. Using this method
produces suggested rates of monthly compensation of $1115/month for Council;
$1450/month for Mayor.
The attached draft ordinance reflects the $1,450/month Mayor salary and $1115/month
Councilmember salary.
For Council's comparison purposes, current rates of compensation for elected officials in
Kennewick and Richland are:
Richland Kennewick
Council $1123 $992
Mayor $1373 $1191
Page 24 of 25
ORDINANCE NO.
AN ORDINANCE amending Section 2.16.010 relating to
Councilmember salaries.
WHEREAS, the City Council has determined that the compensation for the Mayor and
other City Councilmembers should be adjusted to partially offset the effect of inflation since the
last adjustment under Ordinance No. 3895 in 2008, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES
ORDAIN AS FOLLOWS:
Section 1. That Section 2.16.010, entitled "Compensation of Mayor and of
Councilmembers" of the Pasco Municipal Code, shall be and hereby is amended to read as
follows:
2.16.010 COMPENSATION OF MAYOR AND OF COUNCILMEMBERS.
A) The Councilmember elected by the City Council to serve as Mayor of the City
shall receive a salary of $44, W $1,450 per month, which amount shall include the salary paid as
a City Councilmember.
B) Each Councilmember shall receive a salary of $4-,A88 $1,115 per month.
C) The compensation levels set forth hereinabove shall be effective on and after
January 1, 2-0" 2018 as to the Mayor position and Councilmember positions elected in 2017.
Such compensation level shall be effective on and after January 1, 2412 2020 as to
Councilmember positions elected in 2019 or thereafter.
Section 2. This ordinance shall take full force and effect five days after its approval,
passage and publication as required by law.
Passed by the City Council of the City of Pasco this 5th day of December, 2016.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVE AS TO FORM:
Leland B. Kerr, Attorney
Page 25 of 25