HomeMy WebLinkAbout2016.11.14 Council Workshop PacketAGENDA
PASCO CITY COUNCIL
Workshop Meeting 6:00 p.m. November 14, 2016
Page
1.
CALL TO ORDER:
2.
ROLL CALL:
(a) Pledge of Allegiance
3.
VERBAL REPORTS FROM COUNCILMEMBERS:
(a) 2017 Preliminary Budget Presentation.
2017 Preliminary Budget available for public review on the City's webpage:
www.pasco-wa.gov/budget.
3 -9
(b) DPDA Funding Agreement
10-21
(c) DPDA Lease of City Property
22-24
(d) Professional Services Agreement - Peanuts Park Master Plan
25-29
(e) Street Vacation: A Portion of Industrial Place (MF# VAC 2016-010)
30-33
(f) Bid Award: 2016 Sewer Line Repairs
34-38
(g) Bid Award: Butterfield Water Treatment Plant 24 in. Valve
Replacement
39-43
(h) Bid Award: Butterfield Water Treatment Plant Sludge Drying Bed
4.
ITEMS FOR DISCUSSION:
5.
MISCELLANEOUS COUNCIL DISCUSSION:
6.
EXECUTIVE SESSION:
7.
ADJOURNMENT.
Page 1 of 43
Workshop Meeting
REMINDERS:
November 14, 2016
1:00 p.m., Monday, November 14, Benton PUD Auditorium, 2721 W. 10th Avenue
— Open Government Training. (COUNCILMEMBER CHI FLORES)
4:30 p.m., Wednesday, November 16, Pasco Red Lion — Tri -Cities Elected Leaders
Reception. (MAYOR MATT WATKINS, COUNCILMEMBERS REBECCA
FRANCIK, BOB HOFFMANN, SAUL MARTINEZ and AL YENNEY)
4:00 p.m., Thursday, November 17, 7130 W. Grandridge Blvd — TRIDEC Board
Meeting. (COUNCILMEMBER CHI FLORES, Rep.; COUNCILMEMBER TOM
LARSEN, Alt.)
11:30 a.m., Friday, November 18 — Benton -Franklin Council of Governments Board
Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER REBECCA
FRANCIK, Alt.)
12:00 p.m., Friday, November 18, Police Training Facility, 204 W. Clark Street —
Youth of the Year Community Service Award Luncheon. (COUNCILMEMBER
CHI FLORES) (ALL COUNCILMEMBERS INVITED TO ATTEND)
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and
streamed at www.Pasco-wa.gov/Psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
Page 2 of 43
AGENDA REPORT
FOR: City Council
November 8, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 11/14/16
FROM: Rick White, Director
Community & Economic Development
SUBJECT: Downtown Pasco Development Authority Funding Agreement
I. REFERENCE(S):
Existing Funding Agreement for 2015/2016
Draft Task List
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
DISCUSSION
III. FISCAL IMPACT:
The Economic Development and Infrastructure Fund is the source for the DPDA
subsidy. Depending on Council direction, the subsidy and/or the amount of State
Utility Tax Credit may change.
IV. HISTORY AND FACTS BRIEF:
City Council formed a Public Development Authority in December of 2010 to
undertake revitalization of the Downtown area, provide management of the Pasco
Specialty Kitchen and Farmer's Market and promote utilization of the facade
improvement program that is funded through the Community Development Block
Grant allocation.
The DPDA was licensed in Washington State as a non-profit corporation in May of
2011 and a full Board was appointed in July of 2011. The DPDA also received its
501(c)(3) tax status in 2012. In January of 2015, the DPDA was officially recognized
as a Washington State Main Street community. As a Main Street community, the
DPDA is eligible to receive donations with the donor receiving a 75% credit against
applicable State Utility Taxes obligations or against B&O taxes.
The City Council recognized that the DPDA would have operational expenses
Page 3 of 43
exceeding revenues and through the latest funding agreement with the DPDA, allocated
an annual amount of $90,000 for 2015 and up to $120,000 subject to certain
contingencies for 2016 to supplement their revitalization efforts. Due to personnel and
organizational issues - the annual City subsidy for 2016 remained capped at $90,000.
As a result of the Main Street Tax Credit Program, in 2017 the City is eligible to
receive a State Utility Tax credit of 75% from the State of the City's annual
contribution ($67,500) for the 2016 contribution subject to availability. Competition
(number of Main Street communities) for the B&O and Utility Tax Credit among
Washington Main Street communities has increased threefold since its inception but
the amount of available financial credits has remained static at $1.5 million. Staff will
continue to strategically submit applications for the Utility Tax Credit, but it cannot be
guaranteed that the Tax Credit will be realized for future City contributions.
V. DISCUSSION:
The City is committed to Downtown revitalization through several different avenues.
The entire Lewis Street Overpass project, the revitalization of Peanuts Park, the Fagade
Improvement Program, Block Grant support of the Pasco Specialty Kitchen and the
multi-year public outreach and planning process to identify 4th/Lewis streetscape
improvements are representative of this commitment.
The DPDA had requested City funding - quarterly disbursement of $100,000 per year
in 2017 and in 2018 - be available for several important tasks and to more fully
implement the adopted Strategic Work Plan. The DPDA has submitted the attached 2
year task list and will be available to address Council at the Workshop Meeting.
Revenues to the Economic Development Fund (194) are sufficient to support this
request.
It is widely recognized that revitalization of once problematic business districts
requires sustained efforts and community resources. Staff believes that the efforts of
the past six years are taking hold and recommends Council's favorable consideration of
the DPDA request for funding.
Page 4 of 43
DOWNTOWN PASCO DEVELOPMENT AUTHORITY
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into this 9th day of December 2014, by and
between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as
"City," and the Downtown Pasco Development Authority, a non-profit Washington Corporation,
hereinafter referred to as "DPDA."
WHEREAS, the City Council desires to foster revitalization of the downtown business
area and created the Downtown Pasco Development Authority (RPDA) in December 2010 under
Ordinance No. 3985, with the expectation of providing a three-year funding commitment to
permit the new agency to establish operations and demonstrate its ability to fulfill the
revitalization goals enunciated in Ordinance No. 3985 and the DPDA Charter; and
WHEREAS, RPDA has received a certificate of incorporation from the State of
Washington as a non-profit corporation; and
WHEREAS, DPDA has organized and developed operating procedures, hired an initial
and a replacement executive director, reinitiated public events in Downtown Pasco (Cinco de
Mayo and the Fiery Foods Festival), undertaken management of the Pasco Farmers Market and
Pasco Commercial Kitchen, conducted several business education classes and Downtown clean-
up events, organized and implemented a Peanuts Park refurbishment and (with City financial
assistance) completed a 5 year Strategic Work Plan including website revisions and "branding";
and
WHEREAS, DPDA tasks for 2015 and 2016 include obtaining Main Street
Certification, implementation of the "Passport to Pasco Rewards Program," establishment of a
scholarship grant program consistent with the DPDA's 501(c)(3) status, business outreach efforts
including a marketing/fundraising program and analysis of the feasibility of a "year round"
Farmers Market and other tasks identified in the 5 Year Strategic Work Plan; and
WHEREAS, DPDA has requested that additional City funding be made available to
develop resources to eventually reduce the amount of the City subsidy; NOW THEREFORE,
IN CONSIDERATION of the mutual covenants contained herein and other valuable
consideration, it is agreed as follows:
Section 1: DPDA Responsibilities
The DPDA shall conduct its activities and efforts that further the purpose of the DPDA as
identified in Pasco Ordinance 3985 and Article IV of its Charter to include but not be limited to:
• Review of City glans and policies. The DPDA shall review existing and evolving City
land use and capital improvement plans and policies affecting the Downtown Area and
advise the city of appropriate considerations.
• Facade Improvement Program. The DPDA shall provide information, applications and
professional assistance to Downtown Area property owners wishing to participate in an
approved and funded Community Development Block Grant facade program.
DPDA Funding Agreement - 1
Page 5 of 43
Promotional Events. The RPDA should conduct or implement promotional or special
events that contribute to the success of the Downtown Area or otherwise advance the
goals of the DPDA.
FinancingSrategy. In collaboration with City staff and/or other professionals, the DPDA
will develop a comprehensive inventory of public and private capital and development
financing tools and incentives that may be available to foster and support its revitalization
efforts. These should include tax credits or other incentives and identification of
infrastructure and other public capital investments that may be necessary to support
private redevelopment projects.
Marketing. The DPDA shall develop a strategy to identify and promote economic vitality
of the Downtown Area including the opportunities associated with the Farmer's Market
and Specialty Kitchen.
Farmer's Market and Pasco Specialty Kitchen. The DPDA shall optimize the
opportunities associated with the Farmer's Market and Specialty Kitchen to increase
economic activity and promote recognition of the Downtown. Operation of these
facilities must be in accordance with the associated lease agreement.
Reports: A formal presentation to the City Council by the DPDA board shall be given on
or before March 1 each year. The DPDA shall deliver quarterly written status reports to the
Pasco City Manager detailing the activities, accomplishments and financial status of the DPDA.
Section 2: City Responsibilities
The City of Pasco will remit to DPDA or its designated bank up to $10,000 by the 100'
day of each month.
Section 3: Term
This agreement shall be effective January 1, 2015 and shall expire on December 31,
2015; provided, however, either party may terminate the agreement with at least 180 days written
notice delivered to the President of the DPDA or the Pasco City Manager. It is further provided
that this agreement is predicated on the DPDA receiving Main Street status for calendar years
2015 and 2016 and the City's contribution, as described in Section 2, is deemed eligible for Main
Street tax credits by the State Department of Revenue.
Section 4: General Provisions
For the purpose of this Agreement, time is of the essence. Failure of the DPDA to either
provide the accounting or remit disallowed funds as required herein shall constitute a breach of
this agreement. The remedies available to the City shall include but not be limited to, return of
all funds delivered to the DPDA and denial of the right of the DPDA to apply for any future
funding. In the event of a dispute regarding the enforcement, breach, default or interpretation of
this Agreement, the parties shall first meet in a good faith effort to resolve such dispute. In the
event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved
by arbitration pursuant to RC W 7.04A, as amended, and the Mandatory Arbitration Rules
(MAR); venue shall be placed in Franklin County, Washington, the laws of the State of
Washington shall apply; and the prevailing party shall be entitled to its reasonable attorney fees
and costs.
DPDA Funding Agreement - 2
Page 6 of 43
WITNES WHEREOF, the parties hereto have caused this agreement to be executed
this � , day of ,, 2414.
CITY OF PASCO DOWNTOWN PASCO DEVELOPMENT
AUTHORITY
Dave ik4i, anager Michael Miller, President
DPDA Funding Agreement - 3
Page 7 of 43
Scope of Services provided for City of Pasco -- 2017
Marketing and Promotion
Internet & Social media presence and updated information, weekly
Proactive story placement in TC Herald, La Voz and other business publications
Farmers Market opening and season event promotion
Marketing of Peanuts Plaza improvements to potential investors
Create and maintain vacant buildings inventory. Promote via social media presence for potential
investors.
Quarterly membership (business and property owners) breakfast meetings
Creation of a downtown Pasco Calendar for 2017
- Festivals and Events
- Farmer's Markets
- Food Truck Friday
- Major Downtown Retailer events
- Farmer's Market and Plaza updates
- 3rd Party Downtown Events
- Board Meetings
SERVICES
Downtown WiFi
- Ongoing Maintenance and Monthly testing
Assist city with proactive code enforcement efforts on signage, etc.
Organize at least three primary festivals/events
- Cinco De Mayo
- Fiery Foods Festival
- Christmas in the Plaza
Fagade Grant Program management
- Market Fagade Grant Program
- Goal of 2 major or 4 minor fagade improvements
SPECIAL PROJECTS
Continue Downtown Customer Survey work
- Create summary information with bilingual infographic
- Create to Publish in empty storefront windows
Page 8 of 43
Sponsor Rewards Program
- Create customized presentation for Main Street Funding Benefits
o Goal of at least $10K —1000% percent increase (in addition to City Main Street Funding)
- Establish a downtown sponsorship program with a goal of $63,000 in yearly sponsor funding
o Includes Event Sponsorships
Downtown Signage
- Support continued work on wayfinding in the community
- Create special banners for DPDA Major Events
- Create a DPDA Banner
Restaurant Recruitment
- Attract at least 1 Restaurant to fill vacant downtown space in 2017
- Work to create additional spaces for restaurants
- Attract more regular presence of mobile food from 2 days a week to 3
Vacant Building Initiative & DT Property Inventory
- Create a one-page window display with infographics from survey
- Online Display of Vacant Properties
- Create partnerships with brokers with goal of one brokers invited event
Feasibility and Formation of a PBIA (Parking & Business Improvement Area)
- Do business outreach to weigh interest levels
- Consider DPDA boundary expansion to accomplish
Page 9 of 43
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Rick White, Director
Community & Economic Development
November 10, 2016
Workshop Meeting: 11/14/16
SUBJECT: Lease Agreement for the Downtown Pasco Development Authority
I. REFERENCE(S):
Proposed DPDA Lease Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
DISCUSSION
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
In December 2010, The Downtown Pasco Development Authority (DPDA) was
created to revitalize and promote downtown Pasco. The DPDA has assumed the
management of the Farmers Market and Commercial Kitchen and uses the Downtown
Post Office building as an office location.
The 5 year Lease Agreements with the DPDA for City properties (Farmers Market,
Pasco Specialty Kitchen and the Post Office) expire at the end of this year.
V. DISCUSSION:
The proposed lease does not materially change the existing conditions or payments
aside from updated wording, restructuring the three separate leases into one and
converting the DPDA rent payment on the Post Office to a monthly payment versus a
yearly payment.
Page 10 of 43
If Council concurs with the terms, the leases will be returned for formal consideration
at the next Council meeting.
Page 11 of 43
LEASE AGREEMENT
THIS LEASE AGREEMENT is made and entered into this day of November,
2016, by and between the City of Pasco, Washington, a Municipal Corporation, hereinafter
referred to as "City", and the Downtown Pasco Development Authority, a non-profit Washington
Corporation, hereinafter referred to as "DPDA."
IN CONSIDERATION of the mutual covenants contained herein and other valuable
consideration, it is agreed as follows:
1. Premises.
2. City does hereby lease to DPDA, upon the following terms and conditions those
areas within that building designated as the "Old Pasco Post Office" located at
401 W. Lewis St. Pasco.
3. City does herby lease to DPDA, upon the following terms and conditions, the
public parking lot at Fourth and Columbia Street, in the City of Pasco, as well as
"Peanuts Park", a public plaza on the south side of Lewis Street (a diagram of said
parking lot and plaza being attached hereto and marked Exhibit "A" and made a
part hereof) for a Pasco Farmers Market. Pavilion/Parking Area may be used for
public parking when not in use by Farmers Market or City.
4. City does herby lease to DPDA, upon the following terms and conditions, the
building located at 110 South Fourth Avenue for a downtown commercial kitchen
business incubator. The properties described above in 1, 2 and 3 are hereinafter
referred to as the "Premises."
5. Term. The term of this Lease shall be for five (5) years commencing on the 1St
day of January 2017, and ending on the 31St day of December 2022. The Parties may agree to
extend the lease term for a maximum period of five (5) years by executing a written amendment
hereto, and upon negotiation of a reasonable rent for the extended term.
6. Rent. DPDA shall pay to City monthly rent of $500.00. Rent is payable on or
before the first day of the month each and every year. Rent for any period less than one (1)
month shall be prorated based upon the number of days in said period.
7. Leasehold Excise Tax. DPDA shall pay any leasehold excise tax due pursuant to
RCW 84.29A to the City on or before the first day of January during each year of this
Agreement. If the State of Washington changes the leasehold excise tax or an additional tax is
imposed on such leasehold, the tax payable by the DPDA shall be correspondingly changed.
8. Use. DPDA shall use the premises for the following purposes and no others
without the prior written consent of the City: Business Office; Farmers Market and a commercial
incubator kitchen. No other uses, activities, or operations shall be conducted by the DPDA from
the leased Premises without first obtaining the prior written consent of the City. The City
reserves the right to use the premises for special and community events. Coordination with the
DPDA for such uses will conducted in good faith.
DPDA Lease Agreement - 1
Page 12 of 43
DPDA shall maintain the Premises in clean and sanitary conditions, free of fire or other
casualty hazards and in good working order. The DPDA shall be solely responsible for the
security, maintenance, and protection of its property stored at the Premises. DPDA is authorized
to use the old restroom facility for storage of Farmers Market materials, and for no other
purpose, without City's written permission.
9. Farmers Market
a. Vendor's Indemnity
1. DPDA will require each and every vendor at the Pasco Farmers
Market to sign a Contract of Indemnity on the form set forth as Exhibit
"B" hereto. Each vendor shall be required to sign a new agreement
annually and the DPDA shall hold and maintain the agreement for a
period of at least three (3) years from the date of signing. DPDA shall
also determine the type and amounts of insurance carried by each
vendor.
b. Market Policies and Procedures
1. DPDA shall maintain and enforce policies and procedures appropriate
to the activities conducted at the Farmers Market and Peanuts Park
c. Peanuts Park
1. The Peanuts Park area shall be made available for food concessions,
artworks and crafts, and entertainment during the same days that the
Farmers Market is in operation, or pursuant to special permit issued by
the City.
d. Days of Operation
1. Specific days of operation must be approved in advance by the City
Manager or his designee and such approval shall not be unreasonably
withheld.
e. Fees
1. The vendor fees for the Market shall be set yearly by the DPDA and
shall be uniformly applied for each vendor class.
f. Use of Fees Proceeds
1. The use of all such fees collected shall be limited to payment of
expenditures for advertising, promotion, management, and other costs
attributable to the operation of the Market. After the payment of
expenditures, any excess funds shall go to the DPDA for use on
various projects to benefit the Pasco Farmers Market or operation of
DPDA.
g. Cleaning
1. The DPDA shall maintain the cleanliness of the Market area and
Peanuts Park restroom facilities. Additionally, for each day that
Farmers Market is conducted, DPDA shall be responsible to clean the
DPDA Lease Agreement - 2
Page 13 of 43
parking lot and park of litter. DPDA shall place all trash, litter and
debris in an appropriate container following each day of operation.
h. DPDA Maintenance/Storage
1. The DPDA shall be responsible, from May through October at its own
cost and expense, for the routine maintenance and upkeep of the
market area and Peanuts Park (See attached map Exhibit A) and for
providing adequate, portable restroom (ADA Accessible) facilities,
including supplies as required for operating the premises. Routine
maintenance shall be defined as litter control, cleaning hard surface
areas, monitor area for potential hazards.
i. City Maintenance
1. City shall, at its own cost and expense, maintain and repair all
structural portions of the premises, including electrical and plumbing
repairs that require alteration of structural portions of the premises, in
a good and safe condition. Structural portions of the premises shall
include without limitation, roof, exterior walls, structural members,
and floors. City shall determine if portable restroom facilities are
required for the months of November through April and shall provide
such, if required.
2. The City reserves the right to undertake renovation, remodeling and
construction activities at the Farmer's Market and Peanuts Park. Such
activities will be arranged and conducted in coordination with the
DPDA to the greatest extent possible.
j. Utilities
1. DPDA shall pay for the electrical charges billed with meter #32286
(located on the building at the east end of the parking lot) as well as
for charges billed on the temporary service meter #27572, for its
special events. City shall pay for all other electric meter charges.
k. Records
1. The DPDA shall maintain adequate financial records and submit a
written report to the City Manager at the conclusion of each Market
season. The records shall include the Market's income, expenditures,
vendors, and other market activities. Such records shall be kept for at
least a period of six (6) years or longer at the direction of the City
Manager.
10. Commercial Kitchen
a. Use Restrictions
1. The DPDA shall have the right to rent the facility, establish rental
rates, purchase equipment, hire/dismiss staff and other actions
necessary to operate the commercial kitchen business incubator in
accordance with the purposes established by the Economic
Development Administration, the North American Development Bank
and Community Development Block Grant Program.
b. Vendor contract of Indemnity
DPDA Lease Agreement - 3
Page 14 of 43
1. DPDA will require each and every user at the commercial kitchen
business incubator to sign a Contract of Indemnity on the form set
forth as Exhibit "C" hereto. Each user of the facility shall be required
to sign a new agreement annually and the DPDA shall hold and
maintain the agreement for a period of at least three (3) years from the
date of signing.
c. Fees
1. The DPDA shall establish appropriate fees and charges for the use of
the commercial kitchen business incubator. The use of such funds
collected shall be limited to payment of expenditures for staff salaries,
advertising, promotion, insurance, utilities, maintenance, management,
and other costs directly attributable to the operation of the Incubator.
After the payment of expenditures, any excess funds shall be used for
operating the DPDA.
d. Cleaning/Maintenance
1. The DPDA shall be responsible, at its own cost and expense, for the
routine cleaning, maintenance and upkeep of the commercial business
incubator building, including supplies as required to operate the
premises and minor, nonstructural, repairs, including plumbing (i.e.,
faucets, fixtures and exposed pipes and electrical (i.e., switches,
outlets, fixtures, etc.) all in accordance with customary standards for
similar facilities and prudent maintenance practices.
2. In the event that the costs of maintenance or repairs exceed the
revenues derived from the operation of the commercial kitchen the
DPDA should seek alternative funds. If none are available the DPDA
shall provide City with documentation of need and revenue shortage.
e. Funds
1. On an annual basis, the DPDA shall apply for an allocation of CDBG
funds in accordance with the established schedule and procedures. Any
funds awarded shall be disbursed in accordance with the provisions of
the CDBG Subrecipient Grant Agreement.
L Rules/Guidelines
1. The DPDA shall administer the commercial kitchen business incubator
in accordance with the provisions of the grant agreements with the
U.S. Economic Development Administration, North American
Development Bank, and US Department of Housing & Urban
Development. The DPDA shall file required job creation and other
progress reports in a timely manner.
2. The DPDA shall maintain written rules and guidelines for the
commercial kitchen business incubator operation.
3. The DPDA shall maintain adequate financial records and submit a
written report to the City Manager by February 15th of each year. The
records shall include the incubator's income, expenditures, users, and
other market activities. Such records shall be kept for at least a period
of three (3) years or longer at the direction of the City Manager.
DPDA Lease Agreement - 4
Page 15 of 43
4. The DPDA shall comply with applicable federal, state, and local laws
and regulations.
g. Anti —Discrimination
1. No person shall, on the grounds of race, color, sex, religion or national
origin, be excluded from participation in the commercial kitchen
business incubator activities or be subject to discrimination
11. Insurance. DPDA shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the DPDA's operation and use of the Business Office,
Farmers Market and Commercial Kitchen. Insurance shall conform to the following:
A. Minimum Scope of Insurance
DPDA shall obtain insurance of the types described below:
1. Commercial General Liability insurance shall be written on Insurance
Services Office (ISO) occurrence form CG 00 01 and shall cover premises and
contractual liability. The City shall be named as an insured on Lessee's
Commercial General Liability insurance policy using ISO Additional Insured -
Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement
providing equivalent coverage.
2. Property insurance shall be written on all risk basis.
B. Minimum Amounts of Insurance
DPDA shall maintain the following insurance limits:
1. Commercial General Liability insurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate.
2. Property insurance shall be written covering the full value of DPDA's
property and improvements with no coinsurance provisions.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Commercial General Liability insurance:
1. DPDA's insurance coverage shall be primary insurance as respect the City.
Any Insurance, self-insurance, or insurance pool coverage maintained by the
City shall be excess of the DPDA's insurance and shall not contribute with it.
2. DPDA's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, has been given to the City.
D. Verification of Coverage
DPDA shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured
endorsement.
E. Waiver of Subrogation
DPDA and City hereby release and discharge each other from all claims, losses and
liabilities arising from or caused by any hazard covered by property insurance on or
in connection with the premises or said building. This release shall apply only to the
extent that such claim, loss or liability is covered by insurance.
DPDA Lease Agreement - 5
Page 16 of 43
DPDA shall be solely responsible for the loss, damage, or casualty to its personal
property located at the Premises, regardless of cause. DPDA is encouraged to secure "content's
coverage" insurance for DPDA personal property.
12. Indemnity and Hold Harmless. DPDA agrees to indemnify and hold the City
harmless as provided herein to the maximum extent possible under the law. Accordingly, the
DPDA agrees for itself, successors and assigns, to defend, indemnify and hold harmless the City,
its appointed and elected officials, and employees from and against liability for all claims,
damages, suits, and judgments including the cost of defense thereof, for injury to person, death,
or property damage which is caused by, arises out of, or is incident to the DPDA's exercise of its
rights and privileges as granted by this Agreement, except to the extent of the City's sole
negligence.
13. Assignment or Sublet. DPDA shall not assign or transfer this Agreement or any
interest therein, nor sublet the whole or any part of the Premises, not grant an option for
assignment, transfer or sublease for the whole or any part of the Premises, nor shall this
Agreement or any interest therein be assignable or transferable by operation of law, or by any
process or proceeding of any Court or otherwise without the prior written consent of the City.
14. General Provisions. For the purpose of this Agreement, time is of the essence.
In the event of a dispute regarding the enforcement, breach, default or interpretation of this
Agreement, the parties shall first meet in a good faith effort to resolve such dispute. In the event
the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, and the Mandatory Arbitration Rules (MAR);
venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall
apply; and the prevailing parry shall be entitled to its reasonable attorney fees and costs.
15. Entire Agreement. This Agreement contains the entire agreement between the
parties, and no modification of this Agreement shall be binding upon the parties unless
evidenced by an agreement in writing signed by the City and the DPDA after the date hereof.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date and
year first written above.
CITY OF PASCO
Dave Zabell, City Manager
DOWNTOWN PASCO DEVELOPMENT AUTHORITY
Jacob Gonzalez, President
DPDA Lease Agreement - 6
Page 17 of 43
DPDA Lease Agreement - 7
Page 18 of 43
E X B I
I
I �
I , ��l�'I� IIII'N5�` I - � lrlingdgrf I —1
I t Iet
MIIJI-PAC I6
.. _ �'�lnr i�Ml'�" •n4i S1,11511'fi+lf�. • 1\,191111 rr ,. � ��.
1.1 u` nlul,lilrrfr
:DX' pow
r
-L
NN 0
Z- 1101yLl k"
7 � 10 �a�ee\\ frY r.lilf. Vl�ti `.. inn
____ �r .__- — %r/ __. I\r:. RAS ✓�
-- ---- �- I — �qs-wrp ru MAN7Ec
II MIV1yyOeiJ
W
p LL
-
_ 3
Y — - ul
I •uA � U
- -- _ LL — PA�KIwa
—�— — III
i \ �
Jrrlre ul1I NeY � �� i *\\�\LrllllrflJpgi� A — ���4!! y� _
DPDA Lease Agreement - 8
Page 19 of 43
EXHIBIT "B"
CONTRACT OF INDEMNITY FOR
FARMERS' MARKET PARTICIPANTS
AGREEMENT made this day of , 20 , between
, herein called `INDEMNITOR", and the Downtown Pasco
Development Authority, a nonprofit Washington corporation, herein called `INDEMNITEE", witnesseth:
Whereas, the INDEMNITOR desires to sell commodities in accordance with those permitted in the
Farmers Market Policies and Procedures in one or more farmers market type settings in the City of Pasco,
Washington; and
Whereas, the INDEMNITEE desires to encourage "Farmer's Market" activity and has an agreement
with the City of Pasco to provide a "Farmers' Market" at Pasco's parking area south of Peanuts Park in downtown
Pasco and at Peanuts Park;
NOW, THEREFORE, in consideration of the above -stated premises, INDEMNITOR agrees that it will
indemnify INDEMNITEE and the City of Pasco against, and save INDEMNITEE and the City of Pasco harmless
from and against all claims, suits, damages, costs, losses and expenses in any manner, including but not limited to
attorney's fees resulting from, arising out of, or connected with the INDEMNITOR'S sale of commodities in
accordance with those permitted in the Farmers Market Policies and Procedures in a "Farmers Market" in the
parking lot adjacent "Peanuts Park" or in "Peanuts Park" in downtown Pasco.
THIS AGREEMENT shall be binding on and inure to the benefit of the heirs, executors, administrators,
successors and assigns of the respective parties hereto.
DATED this first date written above.
INDEMNITOR:
M
DOWNTOWN PASCO DEVELOPMENT AUTHORITY,
INDEMNITEE:
52
DPDA Lease Agreement - 9
Page 20 of 43
EXHIBIT "C"
CONTRACT OF INDEMNITY FOR
COMMERCIAL KITCHEN
AGREEMENT made this day of , 20 , between
, herein called `INDEMNITOR", and the Downtown Pasco
Development Authority, a nonprofit Washington corporation, herein called `INDEMNITEE", witnesseth:
Whereas, the INDEMNITOR desires to lease kitchen space in accordance with the permitted uses of the
Downtown Commercial Kitchen in the City of Pasco, Washington; and
Whereas, the INDEMNITEE desires to encourage Commercial Kitchen activity and has an agreement
with the City of Pasco to provide a Commercial Kitchen at 110 S. Fourth Ave.
NOW, THEREFORE, in consideration of the above -stated premises, INDEMNITOR agrees that it will
indemnify INDEMNITEE and the City of Pasco against, and save INDEMNITEE and the City of Pasco harmless
from and against all claims, suits, damages, costs, losses and expenses in any manner, including but not limited to
attorney's fees resulting from, arising out of, or connected with the INDEMNITOR'S use of kitchen space in
accordance with those permitted uses of the Downtown Commercial Kitchen.
THIS AGREEMENT shall be binding on and inure to the benefit of the heirs, executors, administrators,
successors and assigns of the respective parties hereto.
DATED this first date written above.
INDEMNITOR:
DOWNTOWN PASCO DEVELOPMENT AUTHORITY,
INDEMNITEE:
DPDA Lease Agreement - 10
Page 21 of 43
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Rick Terway, Director
Administrative & Community Services
November 1, 2016
Workshop Meeting: 11 / 14/16
SUBJECT: Professional Services Agreement - Peanuts Park Master Plan
I. REFERENCE(S):
Vicinity Map
Professional Services Agreement Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$81,244.00 - General Fund
IV. HISTORY AND FACTS BRIEF:
City Council has identified improvements to Peanuts Park as a Council Goal for 2016-
2017. Earlier this year, KPG Interdisciplinary Design completed a Downtown Public
Outreach and Downtown Concept Plan. The next step is to prepare a Master Plan for
Peanuts Park.
The City recently advertised a Request for Qualifications (RFQ) for a Master Plan for
Peanuts Park. There were 11 responses to the RFQ. Staff reviewed and scored the
qualifications and KPG Interdisciplinary Design scored the highest.
V. DISCUSSION:
With KPG's background from the previous Downtown Public Outreach and Downtown
Concept Plan, they are well prepared to complete a Master Plan for Peanuts Park.
Staff recommends approval of the PSA.
Page 22 of 43
OW
PL
• d4e
IT4-
ki
Professional Services Agreement
(Summary Sheet)
Project: Peanuts Park Master Plan Design Services
Consultant: KPG Interdisciplinary Design
Address: 313 Elliott Ave Suite 400 Seattle WA 98121
Scope of Services:
Provide a Master Plan for Peanuts Park.
Term: 180 days
Completion Date: May 22, 2017
Payments to Consultant:
FI Hourly Rate: $
Z Fixed Sum o£ $ 81,244.00
Other:
Insurance to be Provided:
1. Commercial General Liability:
$1,000,000 each occurrence;
0 $2,000,000 general aggregate; or
$ each occurrence; and $ general aggregate
2. Professional Liability:
W1 $1,000,000 per claim;
Z $1,000,000 policy aggregate limit; or
El $ per claim; and $ per policy aggregate limit
Other Information:
Signature by:
Mayor
Q City Manager
Page 24 of 43
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
Rick White, Director
Community & Economic Development
FROM: Dave McDonald, City Planner
Community & Economic Development
November 8, 2016
Workshop Meeting: 11/14/16
SUBJECT: Street Vacation: A Portion of Industrial Place (MF# VAC 2016-010)
I. REFERENCE(S):
Overview Map
Vicinity Map
Vacation Petition
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
DISCUSSION:
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The Wilbur Ellis Company, the owner of two parcels at the north end of Industrial
Place has petition for the vacation of the north 335 feet of Industrial Place.
The petition will require the City Council to fix a public hearing to consider the
vacation request.
The Council adopted revised right-of-way vacation parameters in May of this year.
This vacation petition is the first outside of the approved Oregon Avenue Circulation
Plan.
V. DISCUSSION:
Page 25 of 43
Wilbur Ellis is in the process of undertaking a three million dollar expansion to their
Pasco fertilizer/chemical facility located at 150 Burlington Street. The expansion site is
separated from the main plant by an undeveloped portion of Industrial Place. The
proposed vacation will enable Wilbur Ellis to construct and operate the new facility as
part of their existing plant without having to cross a City right-of-way. The portion of
Industrial Place proposed for vacation is unimproved and serves only to provide access
to the Wilbur Ellis property.
Under the provisions of the recently adopted street vacation ordinance, (PMC 12.40)
individuals requesting street vacations may be required to compensate the City for
publicly owned right-of-way being vacated. The City Council may waive
compensation in whole or in part if one or more of the following conditions apply:
1) The vacation is initiated by the City Council by Resolution;
2) The vacation is at the request of the City;
3) The right-of-way to be vacated was previously determined by the City
Council as non-essential to public traffic circulation;
4) The grant of substitute public right-of-way which has a value as a right-
of-way at least equal to that right-of-way to be vacated; and
5) The resulting benefit to the community of the project requiring the
vacation outweighs the appraised value of the right-of-way to be vacated.
Staffs evaluation of this this request leads to a recommendation that compensation for
the subject right-of-way be waived as condition 5 above is met. The City's continued
ownership of the subject right-of-way would complicate development of the proposed
project and is unnecessary in order to implement future plans of the City or to serve
other nearby private or public properties. Further, the level of investment,
approximately $3,000,000 in new construction value, the corresponding benefit to the
community in terms of added property valuation, economic development and permit
fees (approximately $21,300) far outweigh the value of the unneeded right -or -way
which is estimated at $18,388.
Page 26 of 43
Overview
Item: Street Vacation - Industrial Place
Applicant: Wilbur -Ellis Company W E
Map File #: VAC 2016-010
S
1 _Imp
A�AWL
IAS ! 4
WRY
sr !
VC
SITE
j� o - w
c
1 V14 V,
Am
Ng � ''- i�•� QUO` �al
" s
Al
IV
1
N 1
9 a
W \ `-
Vicinity Item: Street Vacation -Industrial Place "
Map Applicant: Wilbur -Ellis Company
File #: VAC 2016-010 S
100'
Turnaround
SITE
60'
XV
ROW
t
y=
CD00
f
410,
w
Rro
� at
,'.ti.
CITY OF PASCO
FEE $499--
300
STREET/ALLEY VACATION PETITION
MASTER FILE # 1'6 -610 DATE SUBMITTED: / 6
I, we the undersigned, owners of two-thirds of the privately owned abutting
property hereby petition the City Council of the City of Pasco to vacate the
following described street/alley rights-of-way:
�yxAQ 1.� ?lacg - 06 Q�v�. 335"
APPLICANT: PROPERTY OWNED (Legal Description)
Print Name: jk 04 U ,
Sign Name:
Address: i Gax 5fl v�� C, CA `p; qZ
Phone # ti�w.-J11_g9IS Date to kQ D
Print Name: P—YiL 31ZN�S
Sign Name:
Print Name:
Sign Name:
Date
Date
t"� rec 4 -U Wsk-LOSL ()
c -`s * 113 +20D%
Page 29 of 43
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Bid Award: 2016 Sewer Line Repairs
I. REFERENCE(S):
Vicinity Map
Bid Tabulation
November 9, 2016
Workshop Meeting: 11/14/16
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$30,908 - Utility Fund (Sewer)
IV. HISTORY AND FACTS BRIEF:
This project will repair two existing Sanitary Sewer lines located at West Park Street
and Road 36, and Sahara Drive and Baja Drive, respectively. These lines present large
joint offsets as well as pipe damage. This project is part of the annual program that
addresses the highest priority repairs for the Sanitary Sewer lines as identified by the
Operations staff.
The project will provide for the partial replacement of two existing 8 -inch gravity
Sanitary Sewer lines, with rehabilitation of existing joints, reconnection of side sewers,
surface restoration and appurtenances. The proposed repairs will allow the existing
system to operate without leaks or backups and will improve the City's capability to
clean and inspect these lines, maintaining the integrity of the City's Sewer Collections
system.
Notice of bid opportunity was published at the Tri -City Herald on October 23 and 30,
2016, and posted on the City's Website. Three prime contractors enrolled as plan
Page 30 of 43
holders for this project.
V. DISCUSSION:
On November 8, 2016 the City received one (1) bid for the project. The bid was from
Moreno & Nelson Construction, Corp. in the amount of $30,907.56. The Engineer's
Estimate was $33,340.20, which didn't include contingencies taken into consideration
for total project budget approved by Council.
This project is included in the City's 2016-2021 Capital Improvements Plan and is
budgeted for in 2016. The anticipated completion is on or before December 31, 2016.
Staff has reviewed the bid submittal and found no exemptions or irregularities and
therefore, recommends award of the contract to Moreno & Nelson Construction, Corp.
of Walla Walla, Washington.
Page 31 of 43
2016 'SEWER LINE REPAID PROJECT
PROJECT No. MN7-SE-2R-1.6-01.
a
r
a
BURDE
-j 2 AREA 2
r L B
�
A
�
RGENTRD
r -r �
pp WFRNE7TRD
JAM
q
o
CObRTST
"'
a
o
°a
�
SYLVESTER
AREA 1
Cpl
UDR
jA
'r
i. k
VICINITY MAP
O
W
N
NTS
O
CITY ENGINEERS REPORT
COMPETITIVE BIDS WERE OPENED ON NOVEMBER 8, 2016.
ALL BIDS HAVE BEEN REVIEWED BY THIS OFFICE.
I RECOMMEND THE CONTRACT BE AWARDED TO:
MORENO & NELSON CONSTRUCTION, CORP.
t
DATE CITY ENGI EER
APPROVAL BY PUBLIC WORKS DIRECTOR
DATE PUBLIC WORKS b&CTOR
CITY OF PASCO
2016 SEWER LINE REPAIRS
CITY PROJECT NO. MN7-SE-3R-16-01
DATE: NOVEMBER 8, 2016
FILE: 2016 SEWER LINE REPAIRS.Pub
SHEET 1 of I
BID SUMMARY
2016 Sewer Line Repairs
CITY PROJECT NO. MN7-SE-3R-16-01
ENGINEERS
ESTIMATE
Moreno & Nelson
Construction, Corp.
Walla Walla, WA
ITEM
Bid Security
NO.
1
ITEM
Mobilization
QTY
1
UNIT
LS
UNIT PRICE
$ 4,000.00
AMOUNT
$ 4,000.00
UNIT PRICE
$ 5,700.00
AMOUNT
$ 5,700.00
UNIT PRICE AMOUNT
UNIT PRICE AMOUNT
UNIT PRICE AMOUNT
2
3
Project Temporary Traffic Control, Min. Bid $1,000
Removal of 8 In. PVC Pipe
1
40
LS
LF
$
$
1,000.00
35.00
$ 1,000.00
$ 1,400.00
$
$
1,000.00
30.00
$ 1,000.00
$ 1,200.00
4
5
6
7
Removal of 8 In. Ductile Iron Pipe
Structure Excavation Class B incl Haul
Trench Excavation Safety Systems
Cold Mix Pavement Repair
10
60
50
30
LF
Cy
LF
SY
$
$
$
$
40.00
40.00
20.00
200.00
$ 400.00
$ 2,400.00
$ 1,000.00
$ 6,000.00
$
$
$
$
120.00
100.00
10.00
112.00
$ 1,200.00
$ 6,000.00
$ 500.00
$ 3,360.00
8
Cleaning Existing Drainage Structure
1
LS
$
2,000.00
$ 2,000.00
$
2,000.00
$ 2,000.00
9
10
Temporary Sewer Bypass
Television Inspection
1
1
LS
LS
$
$
3,500.00
2,000.00
$ 3,500.00
$ 2,000.00
$
$
1,000.00
1,500.00
$ 1,000.00
$ 1,500.00
11
12
PVC Sanitary Sewer Pipe 8 In. Diam.
Side Sewer Reconnection
50
3
LF
EA
$
$
70.00
1,000.00
$ 3,500.00
$ 3,000.00
$
$
30.00
1,000.00
$ 1,500.00
$ 3,000.00
13
Erosion/Water Pollution Control
1
LS
$
500.00
$ 500.00
$
500.00
$ 500.00
Subtotal:
Sales Tax (8.6%):
$ 30,700.00
$ 2,640.20
$ 28,460.00
$ 2,447.56
TOTALS:
$ 33,340.20
$ 30,907.56
CITY ENGINEERS REPORT
COMPETITIVE BIDS WERE OPENED ON NOVEMBER 8, 2016.
ALL BIDS HAVE BEEN REVIEWED BY THIS OFFICE.
I RECOMMEND THE CONTRACT BE AWARDED TO:
MORENO & NELSON CONSTRUCTION, CORP.
t
DATE CITY ENGI EER
APPROVAL BY PUBLIC WORKS DIRECTOR
DATE PUBLIC WORKS b&CTOR
CITY OF PASCO
2016 SEWER LINE REPAIRS
CITY PROJECT NO. MN7-SE-3R-16-01
DATE: NOVEMBER 8, 2016
FILE: 2016 SEWER LINE REPAIRS.Pub
SHEET 1 of I
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
November 4, 2016
Workshop Meeting: 11 / 14/16
SUBJECT: Bid Award: Butterfield Water Treatment Plant 24 in. Valve Replacement
I.
H.
REFERENCE(S):
Vicinity Map
Bid Tabulation
ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$335,516 - Utility Fund (Water)
IV. HISTORY AND FACTS BRIEF:
This project will install a new 24" transition main, 2 new magnetic meters, and 10 new
butterfly valves to replace the existing 24" main and valves located at the Butterfield
Water Treatment Plant
The existing valves are not functional and staff would be unable to close them in the
event emergency repairs were needed. In addition, the existing transition main consists
of old lead joint pipe and is in need of replacement.
The proposed improvements will allow the existing system to continue operating
during construction and limit the necessary downtime of the plant. The proposed valve
improvements will allow increased functionality and ability to isolate various sections
for possible future repairs.
Notice of the bid opportunity was published in the Tri -City Herald on October 9, 2016
and October 16, 2016, and posted on the City's website.
Page 34 of 43
V. DISCUSSION:
On October 27, 2016, the City received six (6) bids for the project. The low bid was
from C&E Trenching, LLC, in the amount of $335,515.65. The second lowest bid was
received from Big D's Construction in the amount of $389,571.01. The Engineer's
Estimate was $374,102.02.
This project is included in the City's 2016-2021 Capital Improvements Plan and
budgeted for in 2016. The anticipated completion date is February 28, 2017.
Staff has reviewed the bid submittal and found no exceptions or irregularities and,
therefore, recommends award of the contract to C&E Trenching, LLC, of Pasco,
Washington.
Page 35 of 43
BUTTERFIELD WTP 24-IN VALVE REPLACEMENT
CIPS- C7—WT-14-02
T.9N. R30E. W.M.
1-1 2
� S
CT%
RT
o
,L, STE T
"A" ST
PROJECT LOCATION
av m WCMY w i
NW, aa-ra-sora
aam MIEW
'CALE' NIS e 3
t3
v
v
m
CA)
4
0
CA)
Item
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
BID SUMMARY
Butterfield WTP 241n Valve Replace
PROJECT NUMBER: C7 -WT -2R-14-02
Bid Security
ITEM
Mobilization
Project Temporary Traffic Control, min. bid $1,000.00
Erosion Control (SWPPP)
Removal of Structures and Obstruction
Trimming and Cleanup
Trench Excavation Safety Systems
DI Pipe for Water Main, 24in-Diam.
DI Pipe for Water Main, 30 -in Diam.
DI Pipe for Water Main, 16 -in Diam.
DI Pipe for Raw Water Main, 36 -in Diam.
Modified Precast Meter Vault 6ft x 8ft
24" Magnetic Water Meter
DI Water Main Fitting 30 -in x 24 -in Tee
DI Water Main Fitting 24 -in x 24 -in Tee
DI Water Main Fitting 24 -in 11.25 Ell
DI Water Main Fitting 24 -in 22.5 Ell
DI Water Main Fitting 16 -in 90 Ell
DI Water Main Fitting 36 -in 11.25 Ell
DI Water Main Fitting 24 -in x 16 -in Reducer
Butterfly Water Valve 24 -in
Butterfly Water Valve 30 -in
DI Water Main Fitting 24in Cap
DI Water Main Fitting 16in Cap
Connections to Existing Water Mains
Sod Installation
Cement Concrete Traffic Curb & Gutter
Cement Conc. Sidewalk
Crushed Surfacing Top Course (2")
Crushed Surfacing Base Course (6")
HMA Cl 1/2" PG 64-28 (2")
Underground Utility Crossing Marked and Unmarked
CITY ENGINEERS REPORT
COMPETITIVE BIDS WERE OPENED ON SEPTEMBER 29, 2016.
ALL BIDS HAVE BEEN REVIEWED BY THIS OFFICE.
I RECOMMEND THE CONTRACT BE AWARDED T0,
C&E Trenching LLC
Lx- L
DATE CITY ENGINE R
ENGINEER'S
ESTIMATE
QTY
UNIT
4,930.05
UNIT PRICE
$15,876.18
AMOUNT
1
LS
$
10,000.00
$
10,000.00
1
LS
$
3,000.00
$
3,000.00
1
LS
$
500.00
$
500.00
1
LS
$
5,000.00
$
5,000.00
1
LS
$
1,000.00
$
1,000.00
1000
LF
$
2.00
$
2,000.00
900
LF
$
80.00
$
72,000.00
20
LF
$
100.00
$
2,000.00
10
LF
$
70.00
$
700.00
70
LF
$
250.00
$
17,500.00
2
EA
$
15,000.00
$
30,000.00
2
EA
$
15,000.00
$
30,000.00
1
EA
$
8,931.00
$
8,931.00
5
EA
$
4,542.00
$
22,710.00
3
EA
$
2,769.00
$
8,307.00
6
EA
$
2,634.00
$
15,804.00
1
EA
$
1,170.00
$
1,170.00
4
EA
$
7,961.00
$
31,844.00
3
EA
$
2,162.00
$
6,486.00
9
EA
$
4,000.00
$
36,000.00
1
EA
$
6,000.00
$
6,000.00
5
EA
$
400.00
$
2,000.00
1
EA
$
300.00
$
300.00
6
EA
$
1,000.00
$
6,000.00
1100
SY
$
10.00
$
11,000.00
70
LF
$
50.00
$
3,500.00
45
SY
$
65.00
$
2,925.00
150
SY
$
10.00
$
1,500.00
150
SY
$
15.00
$
2,250.00
150
SY
$
25.00
$
3,750.00
10
EA
$
30.00
$
300.00
Total Schedule Al $ 344,477.00
Sales Tax (8.6%):l $ 29,625.02
C&E TRENCHING LLC
Pasco, WA
50/b Bid Bond
UNIT PRICE
4,930.05
AMOUNT
$15,876.18
$
15,876.18
$ 2,359.50
$
2,359.50
$ 461,65
$
461.65
$ 348.19
$
348.19
$ 1,792.09
$
1,792.09
$ 0.14
$
140.00
$ 94.14
$
84,726,00
$ 134.70
$
2,694.00
$ 115.45
$
1,154.50
$ 226.38
$
15,846.60
$ 7,062.33
$
14,124.66
$ 9,168.66
$
18,337.32
$ 4,635.59
$
4,635.59
$ 2,816.44
$
14,082.20
$ 1,643.35
$
4,930.05
$ 1,691.50
$
10,149.00
$ 1,119.88
$
1,119.88
$ 4,728.15
$
18,912.60
$ 1,501.71
$
4,505.13
$ 4,676.34
$
42 087.06
$ 8.606.32
$
8.606.32
898.58
$
898.58
306.97
$
19,841.82
4.35
$
4,785.00
55.27
$
3,868.90
36.64
$
1,648.80
5.49
$
823.50
8.45
$
1.267.50
1
$ 308,946.27
$ 26,569.38
51
Big D's Construction
Pasco, WA
5% Bid Bond
UNIT PRICE
AMOUNT
$ 9,525.00
$
9,525.00
$ 1,000.00
$
1,000.00
$ 1,986.00
$
1,986.00
$ 1,986.00
$
1,986.00
$ 2,517.00
$
2,517.00
$ 1.00
$
1,000.00
$ 116.00
$
104,400.00
$ 364.00
$
7,280.00
$ 97.00
$
970.00
$ 261.00
$
18,270.00
$ 7,608.00
$
15,216.00
$12,982.00
$
25,964.00
$ 3,831.00
$
3,831.00
$ 3,873.00
$
19,365.00
$ 2,157.00
$
6,471.00
$ 2,208.00
$
13,248.00
$ 3,864.00
$
3,864.00
$ 3,802.00
$
15,208.00
$ 1,890.00
$
5,670.00
$ 5,165.00
$
46,485.00
$10,662.00
$
10,662.00
$ 1,159.00
$
5,795.00
$ 972.00
$
972.00
$ 1,986.00
$
11,916.00
$ 10.00
$
11,000.00
$ 22.00
$
1,540.00
$ 34.00
$
1,530.00
$ 2.00
$
300.00
$ 6.00
$
900.00
$ 39.00
$
5,850.00
$ 400.00
$
4,000.00
APPROVAL BY PUBLIC WORKS DIRECTOR
f
DTE POBLIC WORKS DLR CTOR
$ 358,721.00
$ 30,850.01
DW Excavating Inc.
Davenport, WA
5% Bid Bond
UNIT PRICE
AMOUNT
$17,985.00
$
17,985.00
$ 1,595.00
$
1,595.00
$ 1,890.00
$
1,890.00
$ 1,760.00
$
1,760.00
$ 1,035.00
$
1,035.00
$ 2.58
$
2,580.00
$ 140.00
$
126,000.00
$ 200.00
$
4,000.00
$ 78.00
$
780.00
$ 265.00
$
18,550.00
$ 6,130.00
$
12,260.00
$31,000.00
$
62,000.00
$ 3,910.00
$
3,910.00
$ 3,845.00
$
19,225.00
$ 1,850.00
$
5,550.00
$ 1,900.00
$
11,400.00
$ 1,072.00
$
1,072.00
$ 3,765.00
$
15,060.00
$ 1,550.00
$
4,650.00
$ 5,375.00
$
48,375.00
$11,500.00
$
11,500.00
$ 880.00
$
4,400.00
$ 530.00
$
530.00
$ 2,940.00
$
17,640.00
$ 14.85
$
16,335.00
$ 37.20
$
2,604.00
$ 60.00
$
2,700.00
$ 8.28
$
1,242.00
$ 18.20
$
2,730.00
$ 59.00
$
8,850.00
$ 800.00
$
8,000.00
$ 436,208.00
$ 37,513.89
Culbert Construction, Inc.
Pasco, WA
5% Bid Bond
UNIT PRICE
AMOUNT
$23,384.74
$
23,384.74
$ 1,000.00
$
1,000.00
$ 1,226.10
$
1,226.10
$11,661.05
$
11,661.05
$ 5,871.66
$
5,871.66
$ 3.63
$
3,630.00
$ 127.40
$
114,660.00
$ 333.45
$
6,669.00
$ 161.52
$
1,615.20
$ 287.68
$
20,137.60
$ 6,787.15
$
13,574.30
$15,535.63
$
31,071.26
$ 3,989.22
$
3,989.22
$ 3,929.78
$
19,648.90
$ 2,099.65
$
6,298.95
$ 2,151.31
$
12,907.86
$ 1,853.93
$
1,853.93
$ 6,342.26
$
25,369.04
$ 1,569.66
$
4,708.98
$ 4,926.19
$
44,335.71
$10,660.80
$
10,660.80
$ 952.77
$
4,763.85
$ 556.62
$
556.62
$ 3,332.77
$
19,996.62
$ 9.64
$
10,604.00
$ 38.05
$
2,663.50
$ 94.11
$
4,234.95
$ 14.22
$
2,133.00
$ 17.50
$
2,625.00
$ 41.48
$
6,222.00
$ 477.54 1
$
4,775.40
CITY OF PASO
Butterfield WTP
$ 422,849.24
$ 36,365.03
241n Valve Re'Place
CITY PROJECT NO. C7 -WT -2R-14-02
DATE: OCTOBER 27, 2016
FILE: Butterfield WTP 241n Valve Replace Bid Summary.pub
SHEET 'I of 2
v
v
(D
W
00
0
CA)
BID SUMMARY
Butterfield WTP 241n Valve Replace
PROJECT NUMBER: C7 -WT -2R-14-02
ENGINEER'S
ESTIMATE
Award Construction Inc.
Ferndale, WA
Apollo, Inc.
Kennewick, WA
Item
Bid Security
5% Bid Bond
5% Bid Bond
No.
ITEM
QTY UNIT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
1
Mobilization
1 LS
$
10,0{)0.00
$
10,000.00
$34,000.00
$
34,000.00
$25,000.00
$
25,000.00
2
Project Temporary Traffic Control, min. bid $1,000.00 1 LS
$
3,000.00
$
3,000.00
$ 6,000.00
$
6,000.00
$ 1,200.00
$
1,200.00
3
Erosion Control (SWPPP)
1 LS
$
500.00
$
500.00
$ 1,800.00
$
1,800.00
$ 1,400.00
$
1,400.00
4
Removal of Structures and Obstruction
1 LS
$
5,000.00
$
5,000.00
$16,000.00
$
16,000.00
$10,500.00
$
10,500.00
5
Trimming and Cleanup
1 LS
$
1,000.00
$
1,000.00
$ 3,200.00
$
3,200.00
$ 1,200.00
$
1,200.00
6
Trench Excavation Safety Systems
1000 LF
$
2.00
$
2,000.00
$ 3.30
$
3,300.00
$ 1.00
$
1,000.00
7
DI Pipe for Water Main, 24in-Diam.
900 LF
$
80.00
$
72,000.00
$ 150.00
$
135,000.00
$ 114.00
$
102,600.00
8
DI Pipe for Water Main, 30 -in Diam.
20 LF
$
100.00
$
2,000.00
$ 345.00
$
6,900.00
$ 133.00
$
2,660.00
9
DI Pipe for Water Main, 16 -in Diam.
10 LF
$
70.00
$
700.00
$ 190.00
$
1,900.00
$ 116.00
$
1,160.00
10
DI Pipe for Raw Water Main, 36 -in Diam.
70 LF
$
250.00
$
17,500.00
$ 380.00
$
26,600.00
$ 215.00
$
15,050.00
11
Modified Precast Meter Vault 6ft x 8ft
2 EA
$
15,000.00
$
30,000.00
$13,500.00
$
27,000.00
$ 7,600.00
$
15,200.00
12
24" Magnetic Water Meter
2 EA
$
15,000.00
$
30,000.00
$ 6,600.00
$
13,200.00
$16,000.00
$
32,000.00
13
DI Water Main Fitting 30 -in x 24 -in Tee
1 EA
$
8,931.00
$
8,931.00
$ 5,500.00
$
5,500.00
$ 4,600.00
$
4,600.00
14
DI Water Main Fitting 24 -in x 24 -in Tee
5 EA
$
4,542.00
$
22,710.00
$ 3,400.00
$
17,000.00
$ 3,300.00
$
16,500.00
15
DI Water Main Fitting 24 -in 11.254 Ell
3 EA
$
2,769.00
$
8,307.00
$ 2,300.00
$
6,900.00
$ 2.500.00
$
7,500.00
16
DI Water Main Fitting 24 -in 22.5" Ell
6 EA
$
2,634.00
$
15,804.00
$ 2,350.00
$
14,100.00
$ 2,400.00
$
14,400.00
17
DI Water Main Fitting 16 -in 90' Ell
1 EA
$
1,170.00
$
1,170.00
$ 1,600.00
$
1,600.00
$ 1,400.00
$
1,400.00
18
DI Water Main Fitting 36 -in 11.25 Ell
4 EA
$
7,961.00
$
31,844.00
$ 5,300.00
$
21,200.00
$ 4,000.00
$
16,000.00
19
DI Water Main Fitting 24 -in x 16 -in Reducer 3 EA
$
2,162.00
$
6,486.00
$ 2,200.00
$
6,600.00
$ 970.00
$
2,910.00
20
Butterfly Water Valve 24 -in
9 EA
$
4,000.00
$
36,000.00
$ 5,710.00
$
51,390.00
$ 5,000.00
$
45,000.00
21
Butterfly Water Valve 30 -in
1 EA
$
6,000.00
$
6,000.00
$10,000.00
$
10,000.00
$ 9,600.00
$
9,600.00
22
DI Water Main Fitting 24in Cap
5 EA
$
400.00
$
2,000.00
$ 1,200.00
$
6,000.00
$ 1,200.00
$
6,000.00
23
DI Water Main Fitting 16in Cap
1 EA
$
300.00
$
300.00
$ 850.00
$
850.00
$ 600.00
$
600.00
24
Connections to Existing Water Mains
6 EA
$
1,000.00
$
6,000.00
$ 4,300.00
$
25,800.00
$ 3,600.00
$
21,600.00
25
Sod Installation
1100 Sy
$
10.00
$
11,000.00
$ 12.50
$
13,750.00
5.50
6,050.00
26
Cement Concrete Traffic Curb & Gutter
70 LF
$
50.00
$
3,500.00
$ 40.00
$
2,800.00
$ 31.00
$
2,170.00
27
Cement Conc. Sidewalk
45 Sy
$
65.00
$
2,925.00
$ 75.00
$
3,375.00
$ 73.00
$
3,285.00
28
Crushed Surfacing Top Course (2")
150 Sy
$
10.00
$
1,500.00
$ 6.50
$
975.00
$ 9.50
$
1,425.00
29
Crushed Surfacing Base Course (6")
150 Sy
$
15.00
$
2,250.00
$ 7.50
$
1,125.00
$ 12.00
$
1,800.00
30
HMA Cl 1l2" PG 64-28 (2")
150 Sy
$
25.00
$
3,750.00
$ 62.50
$
9,375.00
$ 31.00
$
4,650.00
31
Underground Utility Crossing Marked and Unmarked 10 EA
$
30.00
$
300.00
$ 415.00
$
4,150.00
$ 200.00
$
2,000.00
Total Schedule A:
Sales Tax (8.6%):
GRAND TOTAL (Total Schedule A + Total Schedule B):
$
$
$
344,477.00
29,625.02
374,102.02 1
$
$
$
477,390.00
41,055.54
518,445.54 1
$
$
$
376,460.00
32,375.56
408,835.56
LPAscCITY OF 1111111!
o
�
CONTINUED
CITY OF PASCO
Butterfield WTP
241n Valve Replace
CITY PROJECT NO. C7 -WT -2R-14-02
DATE: OCTOBER 2l, 2016
FILE: Butterfield WTP 241n Valve Replace Bid Summary.pub
SHEET 2 of 2
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
November 4, 2016
Workshop Meeting: 11 / 14/16
SUBJECT: Bid Award: Butterfield Water Treatment Plant Sludge Drying Bed
I. REFERENCE(S):
Vicinity Map
Bid Tabulation
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$127,001 - Utility Fund (Water)
IV. HISTORY AND FACTS BRIEF:
This project will construct a sludge drying bed between the two existing backwash
ponds for the Butterfield Water Treatment Plant.
The current backwash ponds are operating at full capacity. This project will provide an
additional sludge drying bed to provide a place to dry the sludge which settles out of
the backwash ponds before disposal. This project will improve the overall capacity and
functionality of the existing backwash ponds.
Notice of the bid opportunity was published in the Tri -City Herald on October 9, 2016
and October 16, 2016, and posted on the City's website.
V. DISCUSSION:
On October 27, 2016, the City received eight (8) bids for the project. The low bid was
from C&E Trenching, LLC, in the amount of $127,000.17. The second lowest bid was
Page 39 of 43
received from Premier Excavation in the amount of $157,064.29. The Engineer's
Estimate was $151,334.10.
This project is included in the City's 2016-2021 Capital Improvements Plan and
budgeted for in 2016. The anticipated completion date is February 28, 2017.
Staff has reviewed the bid submittal and found no exceptions or irregularities and,
therefore, recommends award of the contract to C&E Trenching, LLC, of Pasco,
Washington.
Page 40 of 43
BUTTERFIELD WTP-SLUDGE DRYING BED
CIP# C7-WT-2R-13-07
T.9N. R30E. W.M.
I-1 2
JAMES S
S � O
Oz,
VEST
'A1' STPF�O�IECT L OCA T/ON
VICINITY MAP
CAD 014tH• WNW AMP
DATE° 11-04-2016
DRAWNSKEW
S"`E N1S a 1
43
!y
m
.A
N
O
W
BID SUMMARY
C&E TRENCHING LLC
Premier Excavation
Moreno & Nelson Culbert Construction Inc.
ENGINEERS
Butterfield WTP Sludge Drying Bed
ESTIMATE
Pasco,
WA
Pasco,
WA
Walla Walla, WA
Pasco, WA
CITY PROJECT NO. CP7-WT-2R-13-07
ITEM
Bid Security
5% BID BOND
5% BID BOND
5% BID BOND
5% BID BOND
NO.
ITEM
QTY
UNIT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE AMOUNT
UNIT PRICE
AMOUNT
1
Mobilization
1
LS
$5,000.00
$5,000.00
$11,568.15
$11,568.15
$4,525.00
$4,525.00
$14,000.00 $14,000.00
$16,464.23
$16,464.23
2
Proiect Tem ara ry Traffic Control min. Bid S 150.00
1
LS
S150.00
150.00
1 541.10
51,541.10
$150.00
$150.00
$150.00 $150.00
$150.00
$150.00
3
Erosion Control (SWPPP)
1
LS
$500.00
$500.00
$660.21
$660.21
$1,000.00
$1,000.00
$50.00 $50.00
$522.48
$522.48
4
Removal of Structures and Obstructions
1
LS
$1,000.00
$1,000.00
$962.02
$962.02
$15,800.00
$15,800.00
$12,580.00 $12,580.00
$14,716.79
$14,716.79
5
Trimming and Cleanup
1
LS
$1,000.00
$1,000.00
$816.68
$816.68
$3,000.00
$3,000.00
$1,000.00 $1,000.20
$6,863.85
$6,863.85
6
Trench Excavation Safety Systems
850
LF
$1.00
$850.00
$0.02
$17.00
$0.10
$85.00
$0.10 $85.00
$0.92
$782.00
7
1" Copper Pipe
370
LF
$20.00
$7,400.00
$11.27
$4,169.90
$19.38
$7,170.60
$12.00 $4,440.00
$12.16
$4,499.20
8
Sludge Bed: Wall & Footing
380
LF
$125.00
$47,500.00
$72.58
$27,580.40
$119.11
$45,261.80
$110.00 $41,800.00
$125.60
$47,728.00
9
Aluminum Slide Gate -6'H x 30'W
1
EA
$5,500.00
$5,500.00
$12,070.57
$12,070.57
$9,189.00
$9,189.00
$9,000.00 $9,000.00
$9,494.73
$9,494.73
10
Exterior Hose Bib Assembly
2
EA
$1,000.00
$2,000.00
$1,073.48
$2,146.96
$1,695.15
$3,390.30
$1,200.00 $2,400.00
$1,305.40
$2,610.80
11
Service Connection 1"
1
EA
$1,000.00
$1,000.00
$631.68
$631.68
$3,559.92
$3,559.92
$2,800.00 $2,800.00
$1,096.34
$1,096.34
12
Crushed Surfacing Top Course (6")
1920
SY
$15.00
$28,800.00
$6.87
$13,190.40
$7.24
$13,900.80
$8.50 $16,320.00
$7.92
$15,206.40
13
HMA Cl 1/2" PG 64-28 (4")
1920
SY
$20.00
$38,400.00
$21.40
$41,088.00
$19.45
$37,344.00
$22.50 $43,200.00
$20.21
$38,803.20
14
Underground Utility Crossing Marked and Unmarked
5
EA
$50.00
$250.00
$100.00
$500.00
$50.00
$250.00
$320.00 $1,600.00
$0.00
$0.00
Subtotal:
$139,350.00
$116,943.07
$144,626.42
$149,425.00
$158,938.02
Sales Tax (8.6%):
$11,984.10
$10,057.10
$12,437.87
$12,850.55
$13,668.67
TOTALS:
$151,334.10
$127,000.17
$157,064.29
$162,275.55
$172,606.69
CITY ENGINEERS REPORT
CITY OF PASCO
COMPETITIVE BIDS WERE OPENED ON SEPTEMBER 29, 2016.
ALL BIDS HAVE BEEN REVIEWED BY THIS OFFICE.
Butterfield
WTP
I RECOMMEND THE CONTRACT BE AWARDED TO:
C&E Trenching LLC
CITY
! �
_
APPROVAL BY PUBLIC WORKS DIRECTOR
Sludge Drying Bed
LPAsc
CITY PROJECT NO. CP7-WT-2R-13-07
r'J
-
Y/
DATE: OCTOBER
27, 2016
IT Z 2r,r
f�
�� ,
FILE: Butterfield Sludge Drying
m
Bed Bid Sumary.pub
D
E CITY ENGINEER
DATE
PUBLIC
WORKS
IRECTOR
SHEET 1
of 2
v
v
CD
W
0
CA)
BID SUMMARY
Butterfield 1NTP Sludge Drying Bed
CITY PROJECT NO. CP7-WT-2R-13-07
ENGINEERS
ESTIMATE
DW Excavating Inc.
Davenport, WA
Big D's Construction
Pasco, WA
Apollo, Inc.
Kennewick, WA
Award Construction Inc.
Ferndale, WA
ITEM
Bid Security
5% BID BOND
5% BID BOND
5% BID BOND
5% BID BOND
NO.
ITEM
QTY
UNIT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE AMOUNT
UNIT PRICE
AMOUNT
1
Mobilization
1
LS
$5,000.00
$5,000.00
$7,250.00
$7,250.00
$13,178.00
$13,178.00
$17,500.00 $17,500.00
$23,000.00
$23,000.00
2
Project Temporary Traffic Control, min. Bid $ 150.00
1
LS
$150.00
$150.00
$550.00
$550.00
$600.00
$600.00
$165.00 $165.00
$1,250.00
$1,250.00
3
Erosion Control (SWPPP)
1
LS
$500.00
$500.00
$1,835.00
$1,835.00
$400.00
$400.00
$1,400.00 $1,400.00
$1,500.00
$1,500.00
4
Removal of Structures and Obstructions
1
LS
$1,000.00
$1,000.00
$560.00
$560.00
$1,693.00
$1,693.00
$18,500.00 $18,500.00
$27,000.00
$27,000.00
5
Trimming and Cleanup
1
LS
$1,000.00
$1,000.00
$1,050.00
$1,050.00
$2,483.00
$2,483.00
$2,100.00 $2,100.00
$2,500.00
$2,500.00
6
Trench Excavation Safety Systems
850
LF
$1.00
$850.00
$0.12
$102.00
$0.50
$425.00
$0.20 $170.00
$1.00
$850.00
7
1" Copper Pipe
370
LF
$20.00
$7,400.00
$17.00
$6,290.00
$13.80
$5,106.00
$18.00 $6,660.00
$22.00
$8,140.00
8
Sludge Bed: Wall & Footing
380
LF
$125.00
$47,500.00
$101.00
$38,380.00
$188.00
$71,440.00
$168.00 $63,840.00
$202.00
$76,760.00
9
Aluminum Slide Gate -6'H x 30'W
1
EA
$5,500.00
$5,500.00
$11,745.00
$11,745.00
$11,231.00
$11,231.00
$12,000.00 $12,000.00
$12,000.00
$12,000.00
10
Exterior Hose Bib Assembly
2
EA
$1,000.00
$2,000.00
$900.00
$1,800.00
$1,912.00
$3,824.00
$800.00 $1,600.00
$1,000-00
$2,000.00
11
Service Connection 1"
1
EA
$1,000.00
$1,000.00
$2,250.00
$2,250.00
$2,483.00
$2,483.00
$2,500.00 $2,500.00
$4,600.00
$4,600.00
12
Crushed Surfacing Top Course (6")
1920
SY
$15.00
$28,800.00
$17.00
$32,640.00
$7.00
$13,440.00
$6.30 $12,096.00
$8.00
$15,360.00
13
HMA Cl 1/2" PG 64-28 (4")
1920
SY
$20.00
$38,400.00
$29.00
$55,680.00
$22.00
$42,240.00
$21.00 $40,320.00
$32.00
$61,440.00
14
Underground Utility Crossing Marked and Unmarked
5
EA
$50.00
$250.00
$380.00
$1,900.00
$200.00
$1,000.00
$200.00 $1,000.00
$450.00
$2,250.00
Subtotal:
$139,350.00
$162,032.00
$169,543.00
$179,851.00
$238,650.00
Sales Tax (8.6%):
$11,984.10
$13,934.75
$14,580.70
$15,467.19
$20,523.90
TOTALS:
$151,334.10
$175,966.75
$184,123.70
$195,318.19
$259,173.90
-CITY-OF- -
LPA8 r
CONTINUED
CITY OF PASCO
Butterfield WTP
Sludge Drying Bed
CITY PROJECT NO. CP7-WT-2R-13-07
DATE: OCTOBER 27, 2016
FILE: Butterfield Sludge Drying Bed Bid Summary.pub
SHEET 2 of 2