HomeMy WebLinkAbout2016.10.17 Council Meeting PacketPage
Regular Meeting
1. CALL TO ORDER:
2. ROLL CALL:
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
(a) Pledge of Allegiance
October 17, 2016
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered
to be routine by the City Council and will be enacted by roll call vote as one motion
(in the form listed below). There will be no separate discussion of these items. If
further discussion is desired by Council members or the public, the item may be
removed from the Consent Agenda to the Regular Agenda and considered
separately.
4 - 9 (a) Approval of Minutes
To approve the Minutes of the Pasco City Council Meeting dated October 3,
2016 and the Pasco City Council Special Meeting dated October 10, 2016
10-12 (b) Bills and Communications
To approve claims in the total amount of $3,050,074.80 ($2,410,599.98 in
Check Nos. 212258-212527; $639,474.82 in Electronic Transfer Nos.
812581-812582, 812584-812589, 812671-812673); $46,567.76 in Check
Nos. 49878-49924; $681,432.04 in Electronic Transfer Nos. 30099294-
30099805; $17,338.43 in Electronic Transfer No. 295-300.
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery,
General Accounts, Miscellaneous Accounts, and Municipal Court (non-
criminal, criminal, and parking) accounts receivable in the total amount of
$304,370.56 and, of that amount, authorize $250,069.65 be turned over for
collection.
13 -15 (c) Tourism Promotion Area
To approve the 2017 Marketing Plan and Operating Budget for the Tourism
Promotion Area in the total amount of $1,350,000.
16-19 (d) Professional Services Agreement with MSA for the Near Term
Wastewater Treatment Plant Industrial Impacts Assessment and
Improvements
Page 1 of 19
Regular Meeting
October 17, 2016
To approve the Professional Services Agreement for the Near Term
Wastewater Treatment Plant Industrial Impacts Assessment and
Improvements with Murray, Smith & Associates Inc. and, further, authorize
the City Manager to execute the Agreement.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGEMENTS:
5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow
citizens the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for debate or
for the posing of questions with the expectation of an immediate response. Some
questions require consideration by Council over time and after a deliberative
process with input from a number of different sources; some questions are best
directed to staff members who have access to specific information. Citizen
comments will normally be limited to three minutes each by the Mayor. Those with
lengthy messages are invited to summarize their comments and/or submit written
information for consideration by the Council outside of formal meetings.
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
9. UNFINISHED BUSINESS:
10. NEW BUSINESS:
11. MISCELLANEOUS DISCUSSION:
12. EXECUTIVE SESSION:
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi -Judicial Matter
MF# "Master File #...."
Page 2 of 19
Regular Meeting
REMINDERS:
October 17, 2016
6:00 p.m., Monday, October 17, City Hall Conference Room #1 — LEOFF Disability
Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA
FRANCIK)
6:30 p.m., Tuesday, October 18, P&R Classroom — Parks & Recreation Advisory
Board Meeting. (COUNCILMEMBER SAUL MARTINEZ)
6:00 p.m., Wednesday, October 19, Council Chambers — Special Meeting: Council
District #4 Candidate Interviews. (ALL COUNCILMEMBERS)
3:30 p.m., Thursday, October 20, FCEM Office — Franklin County Emergency
Management Board Meeting. (MAYOR MATT WATKINS, Rep.;
COUNCILMEMBER TOM LARSEN, Alt.)
4:00 p.m., Thursday, October 20, Tri -Cities Regional Business & Visitor Center —
Manhattan Project National Historical Park Advocacy Committee Meeting. (MAYOR
MATT WATKINS)
11:30 a.m., Friday, October 21 — Benton -Franklin Council of Governments Board
Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed
at www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
Page 3 of 19
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Rick Terway, Director
Administrative & Community Services
SUBJECT: Approval of Minutes
I. REFERENCE(S):
Minutes 10.03.16 & 10.10.16
October 10, 2016
Regular Meeting: 10/17/16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the Minutes of the Pasco City Council Meeting dated October 3, 2016 and
the Pasco City Council Special Meeting dated October 10, 2016
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 4 of 19
REGULAR MEETING
CALL TO ORDER:
MINUTES
PASCO CITY COUNCIL OCTOBER 3, 2016
The meeting was called to order at 6:30 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Robert Hoffmann, Tom Larsen,
Saul Martinez, Matt Watkins and Al Yenney.
Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager;
Leland Kerr, City Attorney; Richard Terway, Administrative & Community
Services Director; Rick White, Community & Economic Development
Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief
and Dave Hare, Assistant Fire Chief.
EXECUTIVE SESSION:
Council adjourned to Executive Session at 6:31 p.m. for approximately 30
minutes to discuss litigation or potential litigation with the City Manager,
Deputy City Manager and City Attorney.
Mayor Watkins called the meeting back to order at 7:00 p.m.
The meeting was opened with the Pledge of Allegiance.
Mayor Watkins introduced Sam Loza, who will be available as Spanish
Interpreter.
CONSENT AGENDA:
Approval of Minutes
To approve the Minutes of the Pasco City Council Meeting dated September
19, 2016.
Bills and Communications
To approve claims in the total amount of $1,857,426.00 ($1,138,909.52 in
Check Nos. 211998-212257; $718,516.48 in Electronic Transfer Nos. 812078,
812107-812242, 812246-812292, 812295-812296, 812299-812564);
$47,929.65 in Check Nos. 49817-49877; $625,947.85 in Electronic Transfer
Nos. 30098789-30099293; $2,000.00 in Electronic Transfer No. 294.
Professional Services Agreement for Preliminary Level Design of Chapel
Hill Boulevard and Road 76 Extensions
To approve the Professional Services Agreement for the Preliminary Level
Design of Chapel Hill Boulevard and Road 76 Extensions with TranTech
Engineering, LLC and, further, authorize the City Manager to execute the
Agreement.
Lodging Tax Advisory Committee Recommendations
To approve the allocation of 2017 Lodging Tax receipts as recommended by
the Lodging Tax Advisory Committee as shown in the minutes of September
19, 2016.
Page 1 of 3 Page 5 of 19
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 3, 2016
Downtown Pasco Development Authority Appointment
To appoint Sean Gehlen to position No. 1 on the Downtown Pasco
Development Authority Board and, further, authorize revision of the term
expiration date to 12/20/19.
Final Acceptance: Park Street Revitalization
To adopt Resolution No. 3732, accepting work performed by Big D's
Construction of Tri -Cities, Inc., under contract for the Phase 1 of the Park
Street Revitalization project.
MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr.
Yenney seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGEMENTS:
Yard and Business of the Month Awards
Mayor Watkins presented Certificates of Appreciation for September 2016
"Yard of the Month" and "Business Appearance of the Month" to:
Juan & Mirna Luna, 3302 Estrella Drive
Penny Schultz, 4321 W. Irving Street
Greg & Rose LeBrun, 512 Road 47
Brook & Heidi Newell, 8521 Roberts Drive
U Pull It Auto Parts, 802 S. Oregon Avenue
VISITORS - OTHER THAN AGENDA ITEMS:
Mayor Watkins acknowledged a Boy Scout from Pasco Troop #911 in
attendance.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Yenney attended a special Hanford Area Economic Investment Fund Board
meeting.
Mr. Larsen attended the Emergency Medical Services Board meeting.
Ms. Francik reported on the LULAC Candidate Forum and the Master Singers
Concert at the Hanford B Reactor National Historic Landmark.
Mr. Yenney reported on the LULAC Candidate Forum.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
City Council District Boundaries Public Hearing
Mayor Watkins noted translation services are available.
Mr. Strebel explained the details of the proposed boundaries.
Mayor Watkins declared the Public Hearing open to consider the proposed
boundaries.
Page 2 of 3 Page 6 of 19
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 3, 2016
Mark MacFarlan, 6208 W. Argent Rd., noted some of the districts look
like they serve Council's needs rather than the citizen's needs.
Tom Kidwell, 4320 W. Riverhaven, would like paper copies of the
proposed district maps.
Brad Peck, 200 Road 34, complimented Council on their efforts in
balancing the district boundaries.
Gabriel Portugal, 804 Road 52, explained his support for Mission 8.
Following three calls for comments, Mayor Watkins declared the Public
Hearing closed.
Council and staff discussed the details of the proposed boundaries.
Council directed staff to prepare two ordinances, one with the Mission 7 option
& one with the Mission 8 option for consideration at the October 10th Special
Meeting.
NEW BUSINESS:
Bid Award: Midland Lane Extension (South of Sandifur Parkway)
MOTION: Ms. Francik moved to award the Midland Lane Extension (South of
Sandifur Parkway) project to Premier Excavation Inc. in the amount of
$412,297.58 and, further, authorize the City Manager to execute the contract
documents. Mr. Yenney seconded. Motion carried by unanimous Roll Call
vote.
MISCELLANEOUS DISCUSSION:
Mr. Zabell reported there are 11 applicants for the Council District 4 vacancy.
Council agreed to form a committee to narrow down the number of applicants
to be interviewed at a future Council Meeting.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:11 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra Clark, City Clerk
PASSED and APPROVED this 17th day of October, 2016
Page 3 of 3 Page 7 of 19
MINUTES
SPECIAL MEETING PASCO CITY COUNCIL OCTOBER 10, 2016
CALL TO ORDER:
The City Council special meeting was called to order at 7:00 p.m. by Matt Watkins,
Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Saul Martinez, Matt Watkins, Robert
Hoffmann, Tom Larsen and Al Yenney.
Staff present: Stan Strebel, Deputy City Manager; Lee Kerr, City Attorney; Rick White,
Community & Economic Development Director; Rick Terway, Administrative &
Community Services; Ahmad Qayoumi, Public Works Director; and Bob Metzger, Police
Chief.
ITEMS FOR DISCUSSION:
(a) City Council Districts:
Mayor Watkins introduced the item, providing brief history regarding City Council
District Boundaries and asked for a Motion.
MOTION: Ms. Francik moved, seconded by Mr. Martinez to adopt Ordinance No.
4315, adopting Mission 8 amending Chapter 1.10 of the Pasco Municipal Code regarding
Voting Districts.
Motion failed 3 — 3; No — Yenney, Hoffmann and Larsen
Council discussion followed
MOTION: Mr. Hoffinan moved, seconded by Mr. Yenney to adopt Ordinance No.
4315, adopting Mission 7 amending Chapter 1.10 of the Pasco Municipal Code regarding
Voting Districts.
AMENDED MOTION: Mayor Watkins moved, seconded by Ms. Francik to amend the
motion to include election of the entire City Council in 2017.
Motion failed 3 — 3; No — Larsen, Martinez and Yenney
MAIN MOTION:
Motion failed 2 — 4; No — Martinez, Watkins Francik and Hoffman
Council discussion followed
1
Page 8 of 19
MINUTES
SPECIAL MEETING PASCO CITY COUNCIL OCTOBER 10, 2016
MOTION: Mr. Hoffinan moved, seconded by Ms. Francik to adopt Ordinance No.
4315, adopting Mission 8 amending Chapter 1.10 of the Pasco Municipal Code regarding
Voting Districts.
Motion passed 4 — 2; No - Yenney and Larsen
7:48 p.m. Ms. Francik excused herself from the Special Meeting.
(b) City Council District 4 Vacancy
Mr. Strebel stated the screening committee met on October 5 to review applications (11)
submitted for consideration of appointment to the vacant Council seat representing
District No. 4. Following deliberations, the committee recommends that interviews be
conducted with the following individuals (listed in alphabetical order):
Reed Child
Chi Flores
Roberto Garcia
Kara Kaebler
Zahra Roach
Simon Serrano
Andrea Tullos
It is further recommended by the committee that interviews by the full Council take place
at a special meeting to be held on October 19, 2016, at 6:00 p.m., in the Council
Chambers at City Hall.
MOTION: Mr. Yenney moved, seconded by Mr. Martinez to approve the
recommendations of the Council Committee for the Council District 4 Vacancy as
outlined in the Memorandum from the Committee dated October 5, 2016.
Motion passed unanimously.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:52 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
PASSED and APPROVED this 17th day of October, 2016.
2
Page 9 of 19
AGENDA REPORT
FOR: City Council
October 13, 2016
TO: Dave Zabell, City Manager Regular Meeting: 10/17/16
FROM: Richa Sigdel, Director
Finance
SUBJECT: Bills and Communications
I. REFERENCE(S):
Accounts Payable 10. 17.16
Bad Debt Write-off/Collection 09.30.16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $3,050,074.80 ($2,410,599.98 in Check Nos.
212258-212527; $639,474.82 in Electronic Transfer Nos. 812581-812582, 812584-
812589, 812671-812673); $46,567.76 in Check Nos. 49878-49924; $681,432.04 in
Electronic Transfer Nos. 30099294-30099805; $17,338.43 in Electronic Transfer No.
295-300.
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General
Accounts, Miscellaneous Accounts, and Municipal Court (non -criminal, criminal, and
parking) accounts receivable in the total amount of $304,370.56 and, of that amount,
authorize $250,069.65 be turned over for collection.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 10 of 19
CITY OF PASCO
Council Meeting of: October 17, 2016
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as
described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Dave Zabell, City Manager
Richa Sigdel, Finance Director
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
17th day of October. 2016 that the merchandise or services hereinafter specified have been received and are approved for payment:
Claims Bank Payroll Bank
Check Numbers 212258-212527 49878-49924
Total Check Amount $2,410,599.98 $46,567.76
Electronic Transfer Numbers 812581-812582 30099294-30099805
812584-812589
812671-812673
Total EFT Amount $639,474.82 $681,432.04
Councilmember
Gen'I Bank Electronic Bank
295-300
$17,338.43 $0.00
SUMMARY OF CLAIMS BY FUND:
GENERALFUND
STREET
ARTERIAL STREET
STREET OVERLAY
C.D. BLOCK GRANT
HOME CONSORTIUM GRANT
NSP GRANT
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI -MODAL FACILITY
SCHOOL IMPACT FEES
RIVERSHORE TRAIL & MARINA MAIN
SPECIAL ASSESSMENT LODGING
LITTER ABATEMENT
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
PARKS
ECONOMIC DEVELOPMENT
STADIUM/CONVENTION CENTER
LID
GENERAL CAP PROJECT CONSTRUCTION
UTILITY, WATER/SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - OPERATING BUSINESS
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
MEDICAL/DENTAL INSURANCE
FLEX
PAYROLL CLEARING
GRAND TOTAL ALL FUNDS:
Combined
Total Checks $ 2,457,167.74
Total EFTs $ 1,338,245.29
Grand Total $ 3,795,413.03
Councilmember
741,653.90
31,898.63
0.00
0.00
105.73
8,800.00
0.00
32.16
33,021.34
4,251.56
330.00
19,120.73
3,413.48
69.70
0.00
0.00
25,323.92
963.68
1,619.35
20,836.50
0.00
11,732.33
0.00
0.00
931,729.01
483,223.18
36,899.30
14,942.36
43,969.85
0.00
199,301.97
2,740.05
1,179,434.30
$ 3,795,413.03
Page 11 of 19
BAD DEBT WRITE-OFF/COLLECTION
Sept 1 -Sept 30, 2016
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are
under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts
submitted for collection exceed $10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00. Direct
write off including DSHS and Medicare customers; the law requires that the City accept
assignment in these cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non -criminal and criminal
fines, and parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS - These are Code Enforcement violation penalties which
are either un -collectable or have been assigned for collections because the property owner
has not complied or paid the fine. There are still liens in place on these amounts which will
continue to be in effect until the property is brought into compliance and the debt associated
with these liens are paid.
5. CEMETERY - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements
are returned with no forwarding address. Those submitted for collection exceed $10.00.
Page 12 of 19
Direct
Referred to
Total
Write-off
Collection
Write-off
Utility Billing
$
.00
.00
.00
Ambulance
$
54,300.91
9,318.65
63,619.56
Court A/R
$
.00
221,227.00
221,227.00
Code Enforcement
$
.00
19,524.00
19,524.00
Cemetery
$
.00
0.00
.00
General
$
.00
.00
.00
Miscellaneous
$
.00
.00
.00
TOTAL:
$
54,300.91
250,069.65
304,370.56
Page 12 of 19
AGENDA REPORT
FOR: City Council
October 12, 2016
TO: Dave Zabell, City Manager Regular Meeting: 10/17/16
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: Tourism Promotion Area
I. REFERENCE(S):
2017 Budget Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve the 2017 Marketing Plan and Operating Budget for the
Tourism Promotion Area in the total amount of $1,350,000.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The Tourism Promotion Area (TPA) was formed in late 2004 to generate and
administer the proceeds of a "per room night assessment" on hotels/motels in the Tri -
Cities, imposed by the hotels themselves.
The interlocal agreement (between Pasco, Kennewick and Richland) that created the
TPA requires the annual budget and expenditure from the reserve account for the TPA
to be approved by the City Council. The Budget Summary for 2017 is attached.
V. DISCUSSION:
The TPA "assessment" is remitted by the hotels to the state which, in turn, distributes it
to the city in which is was collected. The city is obligated to pass the funds to the TPA,
for use in accordance with the approved budget.
Council should approve the 2017 TPA Marketing Plan and Operating Budget or
indicate changes necessary to gain approval.
Page 13 of 19
This item was discussed at the October 10 Workshop meeting.
Page 14 of 19
Budget Summary
Revenues
Kennewick
Pasco
Richland
Tota I:
Expenditures
Group Markets
City Wide Conventions
Associations
Corporate & Government
SMERF (social, military,
education, religious, fraternal)
Sports
Housing & Groups Services
Tourism development
Administration
(administrative staff, office
supplies, rent, telephone
postage, equipment
maintenance, etc.)
Opportunity Fund
Accounting/Professional
Capital Expenditures
Total.
2016 Proposed 2017
Budget Budget
$517,000 44% $594,000 44%
$270,250 23% $310,500 23%
$387,750 33% $445,500 33%
$1,175,000 1100% 1 $1,350,000 1 100%
$521,498 1 44.4% 1 $614,383 1 45.5%
$63,051
5.4%
$65,476
4.9%
$284,826
24.4%
$358,926
26.6%
$190,625
16%
$194,895
14.4%
$90,000
7.7%
$90,000
6.7%
$22,000
1.9%
$23,324
1.70.r'o
$3,000
.2%
$3,000
.2%
$1,175,004 1 100% 1 $1,350,040 1 100%
Page 15 of 19
AGENDA REPORT
FOR: City Council
October 12, 2016
TO: Dave Zabell, City Manager Regular Meeting: 10/17/16
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Professional Services Agreement with MSA for the Near Term Wastewater
Treatment Plant Industrial Impacts Assessment and Improvements
I. REFERENCE(S):
Vicinity Map
Professional Services Agreement Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve the Professional Services Agreement for the Near Term
Wastewater Treatment Plant Industrial Impacts Assessment and Improvements with
Murray, Smith & Associates Inc. and, further, authorize the City Manager to execute
the Agreement.
III. FISCAL IMPACT:
Sewer Utility Fund - $109,981
IV. HISTORY AND FACTS BRIEF:
The current Comprehensive Sewer Plan was completed in late 2013, reviewed and
approved by the Washington State Department of Ecology (DOE) in early 2014 and
adopted by the City Council in May of 2014. In the ensuing three years, Pasco has
experienced success in attracting significant industrial growth and the strong interest in
our community as a place for industries to locate continues. This represents the
successful execution of a long term strategy of the City; Pasco is quickly developing
into a regional industrial hub. However, along with benefits like increased assessed
valuation and family wage jobs, industry generates wastewater that requires treatment.
As a result, industrial flows to the Waste Water Treatment Plant (WWTP) are
increasing at a greater rate than contemplated in the Comprehensive Sewer Plan
developed over 2012 and 2013.
Page 16 of 19
To stay ahead of capacity and regulatory issues, it is important that the City plan as
early as possible to address significant changes to the WWTP. Staying ahead of the
curve is also part of the City's strategy to remain competitive on significant economic
development projects appropriate for the community. To that end, senior technical
staff have been working closely with DOE officials on the matter of increased
industrial flows. DOE representatives have agreed, that rather than wait for the next
Plan update (scheduled in 2019), the City should prepare an auxiliary report to
supplement the 2014 Comprehensive Sewer Plan to evaluate the impacts of current and
future industrial flows to the WWTP.
V. DISCUSSION:
A Request for Qualifications (RFQ) was distributed to members of the City of Pasco
Municipal Research and Services Center Consultant Roster. Additionally, notice of the
RFQ opportunity was published in the Tri City Herald and posted on the City's
website. The City received five submittals considered to be responsive which were
subsequently reviewed and scored by a Consultant Selection Committee comprised of
City staff from Engineering and Operations Divisions. Ultimately the Committee
chose Murray, Smith & Associates, Inc. (MSA), to prepare the Supplement based on
both the scored submittals and the interviews.
MSA will provide planning, engineering, and project management services during the
development of the supplemental planning document. The fee for the work proposed is
the Not To Exceed Sum of $109,981 and the final draft of the Near Term Wastewater
Treatment Plant Industrial Impacts Assessment will be submitted for DOE review by
July 1, 2017.
Staff recommends approval of the proposed Professional Services Agreement with
Murray, Smith & Associates, Inc.
This item was discussed at the October 10, 2016 Council Workshop.
Page 17 of 19
Page 18 of 19
Professional Services Agreement
(Summary Sheet)
Project: Professional Services Agreement for the Short Term Wastewater Treatment Plant
Industrial Impacts Assessment Project
Consultant: Murry Smith & Associates, Inc.
Address: 345 Bobwhite Court, Suite 230, Boise, Idaho 83706
Scope of Services: Identify the constituents of the industrial wastewater flows; perform an
evaluation of the existing WWTP components to determine their combined ability to treat the
new industrial flows; identify near term (within the next 18 -months) perational and/or capital
improvements to improve the overall capacity of the WWTP and its ability to more effectively
treat industrial wastewater per current DOE rules and regulations.
Term:
Completion Date: July 1, 2017
Payments to Consultant:
❑ Hourly Rate: $
❑ Fixed Sum of
0 Other: Hourly (Multiple Rate) plus actual expenses incurred, but not to
exceed a total amount of $109,981
Insurance to be Provided:
1. Commercial General Liability:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
0 $1,000,000 each occurrence; and $2,000,000 general aggregate
2. Professional Liability:
® $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
Other Information:
Signature by:
❑ Mayor ® City Manager
Page 19 of 19