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HomeMy WebLinkAbout2016.10.17 Council Meeting PacketPage Regular Meeting 1. CALL TO ORDER: 2. ROLL CALL: AGENDA PASCO CITY COUNCIL 7:00 p.m. (a) Pledge of Allegiance October 17, 2016 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 4 - 9 (a) Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated October 3, 2016 and the Pasco City Council Special Meeting dated October 10, 2016 10-12 (b) Bills and Communications To approve claims in the total amount of $3,050,074.80 ($2,410,599.98 in Check Nos. 212258-212527; $639,474.82 in Electronic Transfer Nos. 812581-812582, 812584-812589, 812671-812673); $46,567.76 in Check Nos. 49878-49924; $681,432.04 in Electronic Transfer Nos. 30099294- 30099805; $17,338.43 in Electronic Transfer No. 295-300. To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $304,370.56 and, of that amount, authorize $250,069.65 be turned over for collection. 13 -15 (c) Tourism Promotion Area To approve the 2017 Marketing Plan and Operating Budget for the Tourism Promotion Area in the total amount of $1,350,000. 16-19 (d) Professional Services Agreement with MSA for the Near Term Wastewater Treatment Plant Industrial Impacts Assessment and Improvements Page 1 of 19 Regular Meeting October 17, 2016 To approve the Professional Services Agreement for the Near Term Wastewater Treatment Plant Industrial Impacts Assessment and Improvements with Murray, Smith & Associates Inc. and, further, authorize the City Manager to execute the Agreement. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed Q Quasi -Judicial Matter MF# "Master File #...." Page 2 of 19 Regular Meeting REMINDERS: October 17, 2016 6:00 p.m., Monday, October 17, City Hall Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) 6:30 p.m., Tuesday, October 18, P&R Classroom — Parks & Recreation Advisory Board Meeting. (COUNCILMEMBER SAUL MARTINEZ) 6:00 p.m., Wednesday, October 19, Council Chambers — Special Meeting: Council District #4 Candidate Interviews. (ALL COUNCILMEMBERS) 3:30 p.m., Thursday, October 20, FCEM Office — Franklin County Emergency Management Board Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER TOM LARSEN, Alt.) 4:00 p.m., Thursday, October 20, Tri -Cities Regional Business & Visitor Center — Manhattan Project National Historical Park Advocacy Committee Meeting. (MAYOR MATT WATKINS) 11:30 a.m., Friday, October 21 — Benton -Franklin Council of Governments Board Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.) This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 3 of 19 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Rick Terway, Director Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Minutes 10.03.16 & 10.10.16 October 10, 2016 Regular Meeting: 10/17/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the Minutes of the Pasco City Council Meeting dated October 3, 2016 and the Pasco City Council Special Meeting dated October 10, 2016 III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 4 of 19 REGULAR MEETING CALL TO ORDER: MINUTES PASCO CITY COUNCIL OCTOBER 3, 2016 The meeting was called to order at 6:30 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief and Dave Hare, Assistant Fire Chief. EXECUTIVE SESSION: Council adjourned to Executive Session at 6:31 p.m. for approximately 30 minutes to discuss litigation or potential litigation with the City Manager, Deputy City Manager and City Attorney. Mayor Watkins called the meeting back to order at 7:00 p.m. The meeting was opened with the Pledge of Allegiance. Mayor Watkins introduced Sam Loza, who will be available as Spanish Interpreter. CONSENT AGENDA: Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated September 19, 2016. Bills and Communications To approve claims in the total amount of $1,857,426.00 ($1,138,909.52 in Check Nos. 211998-212257; $718,516.48 in Electronic Transfer Nos. 812078, 812107-812242, 812246-812292, 812295-812296, 812299-812564); $47,929.65 in Check Nos. 49817-49877; $625,947.85 in Electronic Transfer Nos. 30098789-30099293; $2,000.00 in Electronic Transfer No. 294. Professional Services Agreement for Preliminary Level Design of Chapel Hill Boulevard and Road 76 Extensions To approve the Professional Services Agreement for the Preliminary Level Design of Chapel Hill Boulevard and Road 76 Extensions with TranTech Engineering, LLC and, further, authorize the City Manager to execute the Agreement. Lodging Tax Advisory Committee Recommendations To approve the allocation of 2017 Lodging Tax receipts as recommended by the Lodging Tax Advisory Committee as shown in the minutes of September 19, 2016. Page 1 of 3 Page 5 of 19 MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 3, 2016 Downtown Pasco Development Authority Appointment To appoint Sean Gehlen to position No. 1 on the Downtown Pasco Development Authority Board and, further, authorize revision of the term expiration date to 12/20/19. Final Acceptance: Park Street Revitalization To adopt Resolution No. 3732, accepting work performed by Big D's Construction of Tri -Cities, Inc., under contract for the Phase 1 of the Park Street Revitalization project. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGEMENTS: Yard and Business of the Month Awards Mayor Watkins presented Certificates of Appreciation for September 2016 "Yard of the Month" and "Business Appearance of the Month" to: Juan & Mirna Luna, 3302 Estrella Drive Penny Schultz, 4321 W. Irving Street Greg & Rose LeBrun, 512 Road 47 Brook & Heidi Newell, 8521 Roberts Drive U Pull It Auto Parts, 802 S. Oregon Avenue VISITORS - OTHER THAN AGENDA ITEMS: Mayor Watkins acknowledged a Boy Scout from Pasco Troop #911 in attendance. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Yenney attended a special Hanford Area Economic Investment Fund Board meeting. Mr. Larsen attended the Emergency Medical Services Board meeting. Ms. Francik reported on the LULAC Candidate Forum and the Master Singers Concert at the Hanford B Reactor National Historic Landmark. Mr. Yenney reported on the LULAC Candidate Forum. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: City Council District Boundaries Public Hearing Mayor Watkins noted translation services are available. Mr. Strebel explained the details of the proposed boundaries. Mayor Watkins declared the Public Hearing open to consider the proposed boundaries. Page 2 of 3 Page 6 of 19 MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 3, 2016 Mark MacFarlan, 6208 W. Argent Rd., noted some of the districts look like they serve Council's needs rather than the citizen's needs. Tom Kidwell, 4320 W. Riverhaven, would like paper copies of the proposed district maps. Brad Peck, 200 Road 34, complimented Council on their efforts in balancing the district boundaries. Gabriel Portugal, 804 Road 52, explained his support for Mission 8. Following three calls for comments, Mayor Watkins declared the Public Hearing closed. Council and staff discussed the details of the proposed boundaries. Council directed staff to prepare two ordinances, one with the Mission 7 option & one with the Mission 8 option for consideration at the October 10th Special Meeting. NEW BUSINESS: Bid Award: Midland Lane Extension (South of Sandifur Parkway) MOTION: Ms. Francik moved to award the Midland Lane Extension (South of Sandifur Parkway) project to Premier Excavation Inc. in the amount of $412,297.58 and, further, authorize the City Manager to execute the contract documents. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. MISCELLANEOUS DISCUSSION: Mr. Zabell reported there are 11 applicants for the Council District 4 vacancy. Council agreed to form a committee to narrow down the number of applicants to be interviewed at a future Council Meeting. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:11 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra Clark, City Clerk PASSED and APPROVED this 17th day of October, 2016 Page 3 of 3 Page 7 of 19 MINUTES SPECIAL MEETING PASCO CITY COUNCIL OCTOBER 10, 2016 CALL TO ORDER: The City Council special meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Saul Martinez, Matt Watkins, Robert Hoffmann, Tom Larsen and Al Yenney. Staff present: Stan Strebel, Deputy City Manager; Lee Kerr, City Attorney; Rick White, Community & Economic Development Director; Rick Terway, Administrative & Community Services; Ahmad Qayoumi, Public Works Director; and Bob Metzger, Police Chief. ITEMS FOR DISCUSSION: (a) City Council Districts: Mayor Watkins introduced the item, providing brief history regarding City Council District Boundaries and asked for a Motion. MOTION: Ms. Francik moved, seconded by Mr. Martinez to adopt Ordinance No. 4315, adopting Mission 8 amending Chapter 1.10 of the Pasco Municipal Code regarding Voting Districts. Motion failed 3 — 3; No — Yenney, Hoffmann and Larsen Council discussion followed MOTION: Mr. Hoffinan moved, seconded by Mr. Yenney to adopt Ordinance No. 4315, adopting Mission 7 amending Chapter 1.10 of the Pasco Municipal Code regarding Voting Districts. AMENDED MOTION: Mayor Watkins moved, seconded by Ms. Francik to amend the motion to include election of the entire City Council in 2017. Motion failed 3 — 3; No — Larsen, Martinez and Yenney MAIN MOTION: Motion failed 2 — 4; No — Martinez, Watkins Francik and Hoffman Council discussion followed 1 Page 8 of 19 MINUTES SPECIAL MEETING PASCO CITY COUNCIL OCTOBER 10, 2016 MOTION: Mr. Hoffinan moved, seconded by Ms. Francik to adopt Ordinance No. 4315, adopting Mission 8 amending Chapter 1.10 of the Pasco Municipal Code regarding Voting Districts. Motion passed 4 — 2; No - Yenney and Larsen 7:48 p.m. Ms. Francik excused herself from the Special Meeting. (b) City Council District 4 Vacancy Mr. Strebel stated the screening committee met on October 5 to review applications (11) submitted for consideration of appointment to the vacant Council seat representing District No. 4. Following deliberations, the committee recommends that interviews be conducted with the following individuals (listed in alphabetical order): Reed Child Chi Flores Roberto Garcia Kara Kaebler Zahra Roach Simon Serrano Andrea Tullos It is further recommended by the committee that interviews by the full Council take place at a special meeting to be held on October 19, 2016, at 6:00 p.m., in the Council Chambers at City Hall. MOTION: Mr. Yenney moved, seconded by Mr. Martinez to approve the recommendations of the Council Committee for the Council District 4 Vacancy as outlined in the Memorandum from the Committee dated October 5, 2016. Motion passed unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:52 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk PASSED and APPROVED this 17th day of October, 2016. 2 Page 9 of 19 AGENDA REPORT FOR: City Council October 13, 2016 TO: Dave Zabell, City Manager Regular Meeting: 10/17/16 FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 10. 17.16 Bad Debt Write-off/Collection 09.30.16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $3,050,074.80 ($2,410,599.98 in Check Nos. 212258-212527; $639,474.82 in Electronic Transfer Nos. 812581-812582, 812584- 812589, 812671-812673); $46,567.76 in Check Nos. 49878-49924; $681,432.04 in Electronic Transfer Nos. 30099294-30099805; $17,338.43 in Electronic Transfer No. 295-300. To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non -criminal, criminal, and parking) accounts receivable in the total amount of $304,370.56 and, of that amount, authorize $250,069.65 be turned over for collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 10 of 19 CITY OF PASCO Council Meeting of: October 17, 2016 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 17th day of October. 2016 that the merchandise or services hereinafter specified have been received and are approved for payment: Claims Bank Payroll Bank Check Numbers 212258-212527 49878-49924 Total Check Amount $2,410,599.98 $46,567.76 Electronic Transfer Numbers 812581-812582 30099294-30099805 812584-812589 812671-812673 Total EFT Amount $639,474.82 $681,432.04 Councilmember Gen'I Bank Electronic Bank 295-300 $17,338.43 $0.00 SUMMARY OF CLAIMS BY FUND: GENERALFUND STREET ARTERIAL STREET STREET OVERLAY C.D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI -MODAL FACILITY SCHOOL IMPACT FEES RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAL/DENTAL INSURANCE FLEX PAYROLL CLEARING GRAND TOTAL ALL FUNDS: Combined Total Checks $ 2,457,167.74 Total EFTs $ 1,338,245.29 Grand Total $ 3,795,413.03 Councilmember 741,653.90 31,898.63 0.00 0.00 105.73 8,800.00 0.00 32.16 33,021.34 4,251.56 330.00 19,120.73 3,413.48 69.70 0.00 0.00 25,323.92 963.68 1,619.35 20,836.50 0.00 11,732.33 0.00 0.00 931,729.01 483,223.18 36,899.30 14,942.36 43,969.85 0.00 199,301.97 2,740.05 1,179,434.30 $ 3,795,413.03 Page 11 of 19 BAD DEBT WRITE-OFF/COLLECTION Sept 1 -Sept 30, 2016 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $10.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non -criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT — LIENS - These are Code Enforcement violation penalties which are either un -collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Page 12 of 19 Direct Referred to Total Write-off Collection Write-off Utility Billing $ .00 .00 .00 Ambulance $ 54,300.91 9,318.65 63,619.56 Court A/R $ .00 221,227.00 221,227.00 Code Enforcement $ .00 19,524.00 19,524.00 Cemetery $ .00 0.00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 54,300.91 250,069.65 304,370.56 Page 12 of 19 AGENDA REPORT FOR: City Council October 12, 2016 TO: Dave Zabell, City Manager Regular Meeting: 10/17/16 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Tourism Promotion Area I. REFERENCE(S): 2017 Budget Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the 2017 Marketing Plan and Operating Budget for the Tourism Promotion Area in the total amount of $1,350,000. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The Tourism Promotion Area (TPA) was formed in late 2004 to generate and administer the proceeds of a "per room night assessment" on hotels/motels in the Tri - Cities, imposed by the hotels themselves. The interlocal agreement (between Pasco, Kennewick and Richland) that created the TPA requires the annual budget and expenditure from the reserve account for the TPA to be approved by the City Council. The Budget Summary for 2017 is attached. V. DISCUSSION: The TPA "assessment" is remitted by the hotels to the state which, in turn, distributes it to the city in which is was collected. The city is obligated to pass the funds to the TPA, for use in accordance with the approved budget. Council should approve the 2017 TPA Marketing Plan and Operating Budget or indicate changes necessary to gain approval. Page 13 of 19 This item was discussed at the October 10 Workshop meeting. Page 14 of 19 Budget Summary Revenues Kennewick Pasco Richland Tota I: Expenditures Group Markets City Wide Conventions Associations Corporate & Government SMERF (social, military, education, religious, fraternal) Sports Housing & Groups Services Tourism development Administration (administrative staff, office supplies, rent, telephone postage, equipment maintenance, etc.) Opportunity Fund Accounting/Professional Capital Expenditures Total. 2016 Proposed 2017 Budget Budget $517,000 44% $594,000 44% $270,250 23% $310,500 23% $387,750 33% $445,500 33% $1,175,000 1100% 1 $1,350,000 1 100% $521,498 1 44.4% 1 $614,383 1 45.5% $63,051 5.4% $65,476 4.9% $284,826 24.4% $358,926 26.6% $190,625 16% $194,895 14.4% $90,000 7.7% $90,000 6.7% $22,000 1.9% $23,324 1.70.r'o $3,000 .2% $3,000 .2% $1,175,004 1 100% 1 $1,350,040 1 100% Page 15 of 19 AGENDA REPORT FOR: City Council October 12, 2016 TO: Dave Zabell, City Manager Regular Meeting: 10/17/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Professional Services Agreement with MSA for the Near Term Wastewater Treatment Plant Industrial Impacts Assessment and Improvements I. REFERENCE(S): Vicinity Map Professional Services Agreement Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Professional Services Agreement for the Near Term Wastewater Treatment Plant Industrial Impacts Assessment and Improvements with Murray, Smith & Associates Inc. and, further, authorize the City Manager to execute the Agreement. III. FISCAL IMPACT: Sewer Utility Fund - $109,981 IV. HISTORY AND FACTS BRIEF: The current Comprehensive Sewer Plan was completed in late 2013, reviewed and approved by the Washington State Department of Ecology (DOE) in early 2014 and adopted by the City Council in May of 2014. In the ensuing three years, Pasco has experienced success in attracting significant industrial growth and the strong interest in our community as a place for industries to locate continues. This represents the successful execution of a long term strategy of the City; Pasco is quickly developing into a regional industrial hub. However, along with benefits like increased assessed valuation and family wage jobs, industry generates wastewater that requires treatment. As a result, industrial flows to the Waste Water Treatment Plant (WWTP) are increasing at a greater rate than contemplated in the Comprehensive Sewer Plan developed over 2012 and 2013. Page 16 of 19 To stay ahead of capacity and regulatory issues, it is important that the City plan as early as possible to address significant changes to the WWTP. Staying ahead of the curve is also part of the City's strategy to remain competitive on significant economic development projects appropriate for the community. To that end, senior technical staff have been working closely with DOE officials on the matter of increased industrial flows. DOE representatives have agreed, that rather than wait for the next Plan update (scheduled in 2019), the City should prepare an auxiliary report to supplement the 2014 Comprehensive Sewer Plan to evaluate the impacts of current and future industrial flows to the WWTP. V. DISCUSSION: A Request for Qualifications (RFQ) was distributed to members of the City of Pasco Municipal Research and Services Center Consultant Roster. Additionally, notice of the RFQ opportunity was published in the Tri City Herald and posted on the City's website. The City received five submittals considered to be responsive which were subsequently reviewed and scored by a Consultant Selection Committee comprised of City staff from Engineering and Operations Divisions. Ultimately the Committee chose Murray, Smith & Associates, Inc. (MSA), to prepare the Supplement based on both the scored submittals and the interviews. MSA will provide planning, engineering, and project management services during the development of the supplemental planning document. The fee for the work proposed is the Not To Exceed Sum of $109,981 and the final draft of the Near Term Wastewater Treatment Plant Industrial Impacts Assessment will be submitted for DOE review by July 1, 2017. Staff recommends approval of the proposed Professional Services Agreement with Murray, Smith & Associates, Inc. This item was discussed at the October 10, 2016 Council Workshop. Page 17 of 19 Page 18 of 19 Professional Services Agreement (Summary Sheet) Project: Professional Services Agreement for the Short Term Wastewater Treatment Plant Industrial Impacts Assessment Project Consultant: Murry Smith & Associates, Inc. Address: 345 Bobwhite Court, Suite 230, Boise, Idaho 83706 Scope of Services: Identify the constituents of the industrial wastewater flows; perform an evaluation of the existing WWTP components to determine their combined ability to treat the new industrial flows; identify near term (within the next 18 -months) perational and/or capital improvements to improve the overall capacity of the WWTP and its ability to more effectively treat industrial wastewater per current DOE rules and regulations. Term: Completion Date: July 1, 2017 Payments to Consultant: ❑ Hourly Rate: $ ❑ Fixed Sum of 0 Other: Hourly (Multiple Rate) plus actual expenses incurred, but not to exceed a total amount of $109,981 Insurance to be Provided: 1. Commercial General Liability: ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or 0 $1,000,000 each occurrence; and $2,000,000 general aggregate 2. Professional Liability: ® $1,000,000 per claim; ❑ $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit Other Information: Signature by: ❑ Mayor ® City Manager Page 19 of 19