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Home My WebLink About10-18-16 - Agenda PacketPasco Public Facilities District Building Regional Facilities through Community Partnerships October 18, 2016 6:00 p.m. Pasco City Hall — Council Chambers AGENDA I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes: * August 23 Special Meeting IV. Claims Approval: * 3rd Quarter 2016: $140,063.53 V. Financial Report: * 3rd Quarter: • Statement of Revenues, Expenditures and Changes in Fund Balance • Balance Sheet VI. Reports from Committees: • Kennewick Convention Center Advisory Board VII. Old Business: • Review concept/drawings for aquatic/recreation facility • Review legal opinion on PFD — aquatic/recreation facility VIII. New Business: * Draft 2017 Budget (schedule meeting for adoption) IX. Other Business: • Public meeting at 7:00 pm (10/18) on aquatic/recreation facility X. Adjournment (* indicates documents mailed with agenda) PUBLIC FACILITIES DISTRICT BOARD August 23, 2016 SPECIAL MEETING MINUTES Call To Order: The meeting was called to order at 4:07 p.m., by PFD President Morrissette, in Council Chambers at Pasco City Hall. Roll Call: Board Members Present: Craig Maloney, Spence Jilek, Mark Morrissette and Leonard Dietrich. Absent: Caroline Bowdish. Also Present: Stan Strebel, Deputy City Manager and Lee Kerr, Attorney. Recognition of Visitors/Public Comments: No visitors present or comments received. Approval of Minutes: It was motioned by Mr. Dietrich, seconded by Dr. Jilek, and carried to approve the minutes of the July 19, 2016 Meeting. Old Business: Discussion of Acuatic Facilitv Conceots President Morrissette opened discussion by providing an Option "D" concept for the proposed aquatic/recreation facility. This option combined some of the elements from the options discussed at the July 19 meeting with the Park and Recreation Advisory Council (Options A, B and Q. Mr. Strebel shared that Option D was a reasonable proposal to present to the public for consideration and to gain public comments. Presenting it would expose the public to a broad variety of program space possibilities. He also noted that the reason that the consultant had not created multiple aquatic facility scenarios is that he was focusing on a balanced $20 million (aquatic) project with a strong cost recovery. The different scenarios (Options "B" and "C") were developed to fit that add to cost recovery with "dry side" amenities. President Morrissette shared, if there should be excess sales tax revenue received the public should be informed if the excess will go toward debt reduction or maintenance / replacement. Mr. Dietrich stated it is important for the PFD to be specific and inform the public regarding the use of potential excess of sales tax revenue; support goes toward Option D. Dr. Jilek stated the PFD is responsible for the aquatic space; the Park and Recreation Advisory Board should be invited to provide input on the gymnasium and community room. Further, the gymnasium needs to be added to Option D. PUBLIC FACILITIES DISTRICT BOARD Special Meeting Minutes — August 23, 2016 Page - 1 Mr. Maloney stated the market analysis supports a strong cost recovery through Option A; however Option D provides more options towards cost recovery. Mr. Strebel reminded the group that cost recovery for an all outdoor aquatics facility would be stronger than any option which includes indoor space, however there would be limited usage due to seasonal months; a facility that offers more and supports fulfilling the community needs on a year- round basis would have lower cost recovery, but that could be strengthened with the addition of certain "dry side" amenities such as those provided in the Options "B" and "C". President Morrissette stated the PFD needs to provide direction for the sake of the public and the consultant. It was motioned by Dr. Jilek, seconded by Mr. Dietrich and carried unanimously The Public Facilities District recommends to the Park and Recreation Advisory Board, in conjunction with the proposed aquatic facility, the support of Option D; with strong consideration of including a gymnasium in the final concept to be developed by the consultants for final public presentation. Mr. Strebel stated he would add the gymnasium to Option D and provide to the PFD a revised copy for review, prior to presenting to the Park and Recreation Advisory Board. Following receipt of comments from the Park and Recreation Advisory Council, direction will be given to the consultant in the preparation of materials for public meetings. When schedules are determined, meeting dates will be proposed and finalized, possibly for late September, October or perhaps, early November. Adjournment: There being no other business, President Morrissette adjourned the meeting at 5:33 p.m. Mark Morrissette, President Debra L. Clark, PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Special Meeting Minutes — August 23, 2016 Page - 2 931.13.690.34.4527 PFD Pasco Support 2016-00000041 7/1/2016 JE City of Pasco 2016.00000041 8/1/2016 JE City of Pasco 2016-00000041 9/12016 JE Ciry of Pasco 931.13.590.34.4527 PFD Pasty Support 2016-00002325 7/312016 JE LGIP Interest Dlst"bullon 2016-00002789 8/31/2016 JE LGIP Interest Distribution 2016-00003140 97302016 JE LGIP Interest Distribution Total Revenue G2 Account Number 931.13.590.54.4530 Legal Combined Services 211370 8112016 Accounts Payable CITY OF PASCO - PRODUCTION 211870 81292016 Accounts Payable Ken Law Group Payment Register JE Amortize 2016 Prepaid Insurance 211270 7/29/2010 From Payment Date: 71112016- To Payment Date: 3/302018 Kennewick Public Facl101as District 211722 8/312016 Accounts Payable Reconciled Transaction JEICHECK Date _ Status Data Source Payee Name Amount Revenue 211538 6/16/2016 Accounts Payable Tri City Herald 931.13.590.31.1311 PFD Saks Tri City Herald 2016-00012135 7/2912016 RA We State Treasurer 41,279.82 2016-00014024 81312016 RA We State Treasurer 44,587.56 2016.00015867 9/302016 RA We State Treasurer 41,760.33 127,627.70 931.13.690.34.4527 PFD Pasco Support 2016-00000041 7/1/2016 JE City of Pasco 2016.00000041 8/1/2016 JE City of Pasco 2016-00000041 9/12016 JE Ciry of Pasco 931.13.590.34.4527 PFD Pasty Support 2016-00002325 7/312016 JE LGIP Interest Dlst"bullon 2016-00002789 8/31/2016 JE LGIP Interest Distribution 2016-00003140 97302016 JE LGIP Interest Distribution Total Revenue G2 Account Number 931.13.590.54.4530 Legal Combined Services 211370 8112016 Accounts Payable Kerr Lew Group 211870 81292016 Accounts Payable Ken Law Group 931.13.690.54A540 Organization Services JE Amortize 2016 Prepaid Insurance 211270 7/29/2010 Accounts Payable Kennewick Public Facl101as District 211722 8/312016 Accounts Payable Kennev&k Pubic FaclWas District 212321 9/30/2016 Accounts Payable Kennewick Public Facilites District 931.13.590.54.4541 Advertising JE City of Pasco 211538 6/16/2016 Accounts Payable Tri City Herald 212206 9/11/2016 Accounts Payable Tri City Herald 931.13.590.54.4541 Professional Services 211926 6131/2016 Accounts Payable Ballard Icing & Associates LTD Total Expense Pages: 1 of 1 1,667.00 1,667.00 1,667.00 5,001.00 32.95 33.03 32.96 98.94 132,727.64 375.00 225.00 6DOJ10 41,279.82 44,587.55 41,760.33 127,627.70 37.08 44.49 81.57 6,000.00 8,000.00 8,600.00 251.42 251.42 251.42 754.26 1,000.00 1,000.00 1,000.00 3,000.00 140,063.53 Check Register Total 931.13.590.54.4835 Insurance Premiums 8 Claims 2016-00001176 71312016 JE Amortize 2016 Prepaid Insurance 2016-00001176 87312016 JE Amortize 2016 Prepaid Insurance 201600001176 9/302016 JE AmorSze 2016 Prepaid Insurance 931.13.590.60.4900 9F Admin Services 2016-00000026 7112016 JE City of Pasco 201640000029 8/12016 JE City of Pasco 2016-00000030 9/12016 JE CM of Pasco Total Expense Pages: 1 of 1 1,667.00 1,667.00 1,667.00 5,001.00 32.95 33.03 32.96 98.94 132,727.64 375.00 225.00 6DOJ10 41,279.82 44,587.55 41,760.33 127,627.70 37.08 44.49 81.57 6,000.00 8,000.00 8,600.00 251.42 251.42 251.42 754.26 1,000.00 1,000.00 1,000.00 3,000.00 140,063.53 PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE Year to date ending September 30, 2016 Annual 3rd Qtr YTD Variance 2016 Period 2016 Budget / YTD Account Description Budget Acitivity Actual Actual REVENUES Sates Tax City of Pasco Grant Interest Income Total Revenues EXPENDITURES Advertising/Publications Legal Services Kennewick PFD Professional Services Insurance Administrative Services Total Expenditures Net Change in Fund Balances % Received/ Used Actual $ 370,000 127,628 $ 348,273 $ 21,727 94.13% 20,000 5,001 15,003 4,997 75.02% 100 98.94 300.00 (200) 300.00% 390,100 132,728 363,576 26,524.00 93.20% 1,000 82 405 595 40.50% 1,000 600 1,350 (350) 135.00% 370,000 127,628 348,273 21,727 94.13% 10,000 8,000.00 11,083 (1,083) 110.83% 3,000 754 2,264 736 75.47% 12,000 3,000 9,000 3,000 75.00% 397,000 140,064 372,375 24,625.00 93.80% (6,900) (7,336) (8,799) (1,899) 72.48% Beginning Fund Balance, January 1 54,000 54,026 54,026 (26) 100.05% Ending Fund Balance $ 47,100 $ 46,690 $ 45,227 $ 1,873 96.02% PASCO PUBLIC FACILITIES DISTRICT BALANCE SHEET as of September 30, 2016 ASSETS Cash $ 86,235 Sales Tax Receivable 70,579 Prepaid Insurance 754 TOTAL ASSETS 157,568 LIABILITIES Accounts Payable 112,339 TOTAL LIABILITIES 112,339 TOTAL NET ASSETS $ 45,229 PASCO PUBLIC FACILITIES DISTRICT 2016 Operating Budget Revenues: 2016 Operating Budget Beginning Fund Balance $ 54,000 Sales Tax 370,000 Transfers In - City of Pasco (Interlocal Agreement) 20,000 Interest Income 100 Total Sources of Funds $ 444,100 Expenditures Legal Services S 1,000 Professional Services 10,000 Advertising/Publications 1,000 Insurance 3,000 Kennewick PFD 370,000 Administrative Services 12,000 Total Expenditures 397,000 Ending Fund Balance 47,100 Total Uses of Funds $ 444,100 DRAFT PASCO PUBLIC FACILITIES DISTRICT 2017 Operating Budget Revenues: 2017 Operating Budget Beginning Fund Balance $ 12,000 Sales Tax 450,000 Transfers In - City of Pasco (Interlocal Agreement) 20,000 Interest Income 400 Total Sources of Funds $ 482,400 Expenditures Legal Services $ 1,000 Professional Services 10,000 Advertising/Publications 1,000 Insurance 3,000 Kennewick PFD 450,000 Administrative Services 12,000 Total Expenditures 477,000 Ending Fund Balance 5,400 Total Uses of Funds $ 482,400 I I I i I I I I OUTDOOR ■ LEISURE POOL I ■ & SLIDE BELOW I ■ ■ I I ■ ■ I I ■ ■ I I ■ ■ I ■ I. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 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