HomeMy WebLinkAbout2016.10.10 Council Workshop PacketPage
Workshop Meeting
1. CALL TO ORDER:
2. ROLL CALL:
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
(a) Pledge of Allegiance
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
3 -5 (a) Tourism Promotion Area
October 10, 2016
Presentation by Kris Watkins, President and CEO, Tri -Cities Visitor and
Convention Bureau
6-11 (b) Downtown Facade Improvement Program
12-15 (c) Professional Services Agreement with MSA for the Near Term
Wastewater Treatment Plant Industrial Impacts Assessment and
Improvements
5. MISCELLANEOUS COUNCIL DISCUSSION:
6. EXECUTIVE SESSION:
7. ADJOURNMENT.
REMINDERS:
11:30 a.m., Monday, October 10, Pasco Red Lion - Pasco Chamber of Commerce
Membership Luncheon. (Franklin County Commissioners Candidate Forum)
6:00 p.m., Monday, October 10, Conference Room #1 - Old Fire Pension Board
Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEZ,
Alt.)
7:00 a.m., Thursday, October 13 - BFCG Tri -Mats Policy Advisory Committee
Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK,
Alt.)
7:00 p.m., Thursday, October 13 - Ben -Franklin Transit Board Meeting. (MAYOR
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Workshop Meeting
MATT WATKINS)
October 10, 2016
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
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AGENDA REPORT
FOR: City Council
October 5, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 10/10/16
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: Tourism Promotion Area
I. REFERENCE(S):
2017 Budget and Marketing Plan (Council packets only)
2017 Budget Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Presentation by Kris Watkins, President and CEO, Tri -Cities Visitor and Convention
Bureau
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The Tourism Promotion Area (TPA) was formed in late 2004 to generate and
administer the proceeds of a "per room night assessment" on hotels/motels in the Tri -
Cities, imposed by the hotels themselves.
The interlocal agreement (between Pasco, Kennewick and Richland) that created the
TPA requires the annual budget and expenditure from the reserve account for the TPA
to be approved by the City Council. The Budget Summary for 2017 is attached.
V. DISCUSSION:
The TPA "assessment" is remitted by the hotels to the state which, in turn, distributes it
to the city in which is was collected. The city is obligated to pass the funds to the TPA,
for use in accordance with the approved budget.
Council should approve the 2017 TPA Marketing Plan and Operating Budget or
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indicate changes necessary to gain approval.
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Budget Summary
Revenues
Kennewick
Pasco
Richland
Tota I:
Expenditures
Group Markets
City Wide Conventions
Associations
Corporate & Government
SMERF (social, military,
education, religious, fraternal)
Sports
Housing & Groups Services
Tourism development
Administration
(administrative staff, office
supplies, rent, telephone
postage, equipment
maintenance, etc.)
Opportunity Fund
Accounting/Professional
Capital Expenditures
Total.
2016 Proposed 2017
Budget Budget
$517,000 44% $594,000 44%
$270,250 23% $310,500 23%
$387,750 33% $445,500 33%
$1,175,000 1100% 1 $1,350,000 1 100%
$521,498 1 44.4% 1 $614,383 1 45.5%
$63,051
5.4%
$65,476
4.9%
$284,826
24.4%
$358,926
26.6%
$190,625
16%
$194,895
14.4%
$90,000
7.7%
$90,000
6.7%
$22,000
1.9%
$23,324
1.70.r'o
$3,000
.2%
$3,000
.2%
$1,175,004 1 100% 1 $1,350,040 1 100%
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AGENDA REPORT
FOR: City Council
October 4, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 10/10/16
Rick White, Director
Community & Economic Development
FROM: Angie Pitman, Urban Development
Coordinator
Community & Economic Development
SUBJECT: Downtown Facade Improvement Program
I. REFERENCE(S):
Proposed Draft Resolution
Map Downtown Pasco Development Authority Revitalization Area - Exhibit I
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
The City created a fagade improvement program in 2004 for buildings fronting on 4th
Avenue between Clark and Columbia Streets and for buildings fronting on Lewis
between 3rd and 5th Avenues. In 2012, the target area was expanded as shown in
Exhibit I. The program is funded in part through Community Development Block
Grant funds and leverages private investment of the property owner.
Through Resolution 2889, Council outlined the parameters of the program, including
design guidelines, the designated improvement area, maximum funding amounts,
owner contributions and the composition of an advisory committee for reviewing
proposals.
The program which began receiving CDBG funding in 2005, has funded designs for
seven fagade improvements through professional services agreement with Tate
Architects. Two facades involved complete renovation in accordance with the plans
and specifications. Three other facades involving awnings, lights, and signage have
been completed to date. Council has also approved the use of $40,000 for the program
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in the 2016 CDBG allocation process.
V. DISCUSSION:
Through an ongoing partnership with the Downtown Pasco Development Authority
(DPDA) and development of the Facade Improvement Program Manual, staff expects
an improved process to encourage more owners to take advantage of the program.
The proposed resolution allows applications for properties outside of the target area
with written approval of the city, and reduces the term of the deferred loan from seven
(7) years to five (5) years.
If Council generally concurs with the revisions, staff will work with the DPDA Board
to prepare documents for final approval at an upcoming Regular Council meeting.
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RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 2889 AUTHORIZING THE
ESTABLISHMENT OF A PROGRAM TO IMPROVE THE FAQADES OF
BUILDINGS LOCATED IN THE DOWNTOWN AREA OF PASCO.
WHEREAS, on September 15, 2003, the City Council adopted the August 5, 2003 Pasco
Downtown Revitalization Action Plan as a general guide for the revitalization of downtown
Pasco; and
WHEREAS, a preferred color palette was compiled by Makers Architecture and Urban
Design for the Pasco downtown revitalization area in with input from stakeholder economic
development organizations, business owners, and property owners, and
WHEREAS, the Action Plan recommends that fagades in the pedestrian shopping core
around 4th Avenue and West Lewis Street be initially improved by selective application of the
recommended color palette and improved signage, to be followed by more substantial building
improvements, and expansion into new priority areas as appropriate; and
WHEREAS, the City Council may approve annual requests for allocation of Federal
Community Development Block Grant (CDBG) funds for the downtown fagade improvement
program; now, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. The City Council directs the City Manager to develop and maintain
administrative procedures and establish a program to provide financial and technical assistance
to improve the fagades of buildings within the downtown revitalization area.
Section 2. The fagade improvement program shall be administered in conformance with
the following principles:
(a) Participation in the program is voluntary. No downtown property or business
owner shall be required to participate in the fagade improvement program or
abide by its standards unless such owner elects to receive financial assistance
from the program.
(b) Proposals for fagade assistance shall be evaluated by a five member advisory
committee which shall make a recommendation to the City Manager regarding
the award of fagade improvement assistance funds. The Fagade Improvement
Advisory Committee shall consist of
1. The Manager of the Downtown Pasco Development Authority (DPDA)
or board designee
2. The Community & Economic Development Director or designee
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3. Three at -large members appointed by the Mayor, two of which shall
own property or a business in the downtown, and one from the DPDA
board.
(c) Applications for assistance shall be evaluated upon the basis of consistency
with the Downtown Action Plan and potential impact on improving the
downtown. More specifically fagade improvements shall:
1. Build a coordinated image consistent with the approved color palette.
2. Promote additional coordination with improved signage and store
graphics.
3. Compliment adjacent building facades.
4. Use color and patterns in a sophisticated, restrained application that
places vibrant colors on small areas (building highlights) and trim
features, and uses softer, more subdued or muted colors for the main
building elements.
5. Respect the architectural character of existing buildings and
understand that some fagade materials such as stone, glazed tile, and
brick are better left unpainted.
(d) Assistance under the program shall give priority to Downtown Pasco
Development Authority Revitalization Area, Exhibit 1. Applications outside
the target area may be accepted with written approval of the Community &
Economic Development Director.
(e) Financial assistance shall be for 75% of eligible front costs with the applicant
paying the remaining 25%. The financial assistance shall be in the form of a
deferred payment loan to be forgiven over a five (5) year period at the rate of
20% per year.
(f) The total cost of technical and direct financial assistance shall not exceed
$25,000 per application.
(g) The source of financial assistance shall be CDBG and any other funds
appropriated by the City Council. Grantees shall fully comply with all
applicable regulations for the use of grant funds or be declared in default of
the deferred payment loan.
(h) Eligible use of the funds shall be limited to changes to building exterior
fagades which are visible to pedestrians; specifically: awnings, canopies,
painting, windows, and lighting, entryways, cornices, signage, and fagade
renovations/restorations. Such work shall be consistent with the Downtown
Action Plan and in accordance with federal, state and local regulations.
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PASSED by the City Council of the City of Pasco this day of
2016.
Matt Watkins
Mayor
ATTEST:
Debra L. Clark
City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
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Legend
i _ Mn DPDA Boundary
Original Facade Improvement Area
Expanded Facade Improvement Area
.................
.
Downtown Pasco
Development Authority
04
_\
GC—
..... .................►.
N
W E
S
e4
AGENDA REPORT
FOR: City Council
October 3, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 10/10/16
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Professional Services Agreement with MSA for the Near Term Wastewater
Treatment Plant Industrial Impacts Assessment and Improvements
I. REFERENCE(S):
Vicinity Map
Professional Services Agreement Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Sewer Utility Fund - $109,981
IV. HISTORY AND FACTS BRIEF:
The current Comprehensive Sewer Plan was completed in late 2013, reviewed and
approved by the Washington State Department of Ecology (DOE) in early 2014 and
adopted by the City Council in May of 2014. In the ensuing three years, Pasco has
experienced success in attracting significant industrial growth and the strong interest in
our community as a place for industries to locate continues. This represents the
successful execution of a long term strategy of the City; Pasco is quickly developing
into a regional industrial hub. However, along with benefits like increased assessed
valuation and family wage jobs, industry generates wastewater that requires treatment.
As a result, industrial flows to the Waste Water Treatment Plant (WWTP) are
increasing at a greater rate than contemplated in the Comprehensive Sewer Plan
developed over 2012 and 2013.
To stay ahead of capacity and regulatory issues, it is important that the City plan as
early as possible to address significant changes to the WWTP. Staying ahead of the
curve is also part of the City's strategy to remain competitive on significant economic
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development projects appropriate for the community. To that end, senior technical
staff have been working closely with DOE officials on the matter of increased
industrial flows. DOE representatives have agreed, that rather than wait for the next
Plan update (scheduled in 2019), the City should prepare an auxiliary report to
supplement the 2014 Comprehensive Sewer Plan to evaluate the impacts of current and
future industrial flows to the WWTP.
V. DISCUSSION:
A Request for Qualifications (RFQ) was distributed to members of the City of Pasco
Municipal Research and Services Center Consultant Roster. Additionally, notice of the
RFQ opportunity was published in the Tri City Herald and posted on the City's
website. The City received five submittals considered to be responsive which were
subsequently reviewed and scored by a Consultant Selection Committee comprised of
City staff from Engineering and Operations Divisions. Ultimately the Committee
chose Murray, Smith & Associates, Inc. (MSA), to prepare the Supplement based on
both the scored submittals and the interviews.
MSA will provide planning, engineering, and project management services during the
development of the supplemental planning document. The fee for the work proposed is
the Not To Exceed Sum of $109,981 and the final draft of the Near Term Wastewater
Treatment Plant Industrial Impacts Assessment will be submitted for DOE review by
July 1, 2017.
Staff recommends approval of the proposed Professional Services Agreement with
Murray, Smith & Associates, Inc.
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Professional Services Agreement
(Summary Sheet)
Project: Professional Services Agreement for the Short Term Wastewater Treatment Plant
Industrial Impacts Assessment Project
Consultant: Murry Smith & Associates, Inc.
Address: 345 Bobwhite Court, Suite 230, Boise, Idaho 83706
Scope of Services: Identify the constituents of the industrial wastewater flows; perform an
evaluation of the existing WWTP components to determine their combined ability to treat the
new industrial flows; identify near term (within the next 18 -months) perational and/or capital
improvements to improve the overall capacity of the WWTP and its ability to more effectively
treat industrial wastewater per current DOE rules and regulations.
Term:
Payments to Consultant:
Completion Date: July 1, 2017
0 Hourly Rate: $ not to exceed $109,981
❑ Fixed Sum of -
El
f
❑ Other:
Insurance to be Provided:
1. Commercial General Liability:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
0 $1,000,000 each occurrence; and $2,000,000 general aggregate
2. Professional Liability:
0 $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
Other Information:
Signature by:
❑ Mayor ® City Manager
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