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HomeMy WebLinkAbout2016.10.10 Council Workshop PacketPage Workshop Meeting 1. CALL TO ORDER: 2. ROLL CALL: AGENDA PASCO CITY COUNCIL 7:00 p.m. (a) Pledge of Allegiance 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: 3 -5 (a) Tourism Promotion Area October 10, 2016 Presentation by Kris Watkins, President and CEO, Tri -Cities Visitor and Convention Bureau 6-11 (b) Downtown Facade Improvement Program 12-15 (c) Professional Services Agreement with MSA for the Near Term Wastewater Treatment Plant Industrial Impacts Assessment and Improvements 5. MISCELLANEOUS COUNCIL DISCUSSION: 6. EXECUTIVE SESSION: 7. ADJOURNMENT. REMINDERS: 11:30 a.m., Monday, October 10, Pasco Red Lion - Pasco Chamber of Commerce Membership Luncheon. (Franklin County Commissioners Candidate Forum) 6:00 p.m., Monday, October 10, Conference Room #1 - Old Fire Pension Board Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEZ, Alt.) 7:00 a.m., Thursday, October 13 - BFCG Tri -Mats Policy Advisory Committee Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) 7:00 p.m., Thursday, October 13 - Ben -Franklin Transit Board Meeting. (MAYOR Page 1 of 15 Workshop Meeting MATT WATKINS) October 10, 2016 This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 2 of 15 AGENDA REPORT FOR: City Council October 5, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 10/10/16 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Tourism Promotion Area I. REFERENCE(S): 2017 Budget and Marketing Plan (Council packets only) 2017 Budget Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation by Kris Watkins, President and CEO, Tri -Cities Visitor and Convention Bureau III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The Tourism Promotion Area (TPA) was formed in late 2004 to generate and administer the proceeds of a "per room night assessment" on hotels/motels in the Tri - Cities, imposed by the hotels themselves. The interlocal agreement (between Pasco, Kennewick and Richland) that created the TPA requires the annual budget and expenditure from the reserve account for the TPA to be approved by the City Council. The Budget Summary for 2017 is attached. V. DISCUSSION: The TPA "assessment" is remitted by the hotels to the state which, in turn, distributes it to the city in which is was collected. The city is obligated to pass the funds to the TPA, for use in accordance with the approved budget. Council should approve the 2017 TPA Marketing Plan and Operating Budget or Page 3 of 15 indicate changes necessary to gain approval. Page 4 of 15 Budget Summary Revenues Kennewick Pasco Richland Tota I: Expenditures Group Markets City Wide Conventions Associations Corporate & Government SMERF (social, military, education, religious, fraternal) Sports Housing & Groups Services Tourism development Administration (administrative staff, office supplies, rent, telephone postage, equipment maintenance, etc.) Opportunity Fund Accounting/Professional Capital Expenditures Total. 2016 Proposed 2017 Budget Budget $517,000 44% $594,000 44% $270,250 23% $310,500 23% $387,750 33% $445,500 33% $1,175,000 1100% 1 $1,350,000 1 100% $521,498 1 44.4% 1 $614,383 1 45.5% $63,051 5.4% $65,476 4.9% $284,826 24.4% $358,926 26.6% $190,625 16% $194,895 14.4% $90,000 7.7% $90,000 6.7% $22,000 1.9% $23,324 1.70.r'o $3,000 .2% $3,000 .2% $1,175,004 1 100% 1 $1,350,040 1 100% Page 5 of 15 AGENDA REPORT FOR: City Council October 4, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 10/10/16 Rick White, Director Community & Economic Development FROM: Angie Pitman, Urban Development Coordinator Community & Economic Development SUBJECT: Downtown Facade Improvement Program I. REFERENCE(S): Proposed Draft Resolution Map Downtown Pasco Development Authority Revitalization Area - Exhibit I II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The City created a fagade improvement program in 2004 for buildings fronting on 4th Avenue between Clark and Columbia Streets and for buildings fronting on Lewis between 3rd and 5th Avenues. In 2012, the target area was expanded as shown in Exhibit I. The program is funded in part through Community Development Block Grant funds and leverages private investment of the property owner. Through Resolution 2889, Council outlined the parameters of the program, including design guidelines, the designated improvement area, maximum funding amounts, owner contributions and the composition of an advisory committee for reviewing proposals. The program which began receiving CDBG funding in 2005, has funded designs for seven fagade improvements through professional services agreement with Tate Architects. Two facades involved complete renovation in accordance with the plans and specifications. Three other facades involving awnings, lights, and signage have been completed to date. Council has also approved the use of $40,000 for the program Page 6 of 15 in the 2016 CDBG allocation process. V. DISCUSSION: Through an ongoing partnership with the Downtown Pasco Development Authority (DPDA) and development of the Facade Improvement Program Manual, staff expects an improved process to encourage more owners to take advantage of the program. The proposed resolution allows applications for properties outside of the target area with written approval of the city, and reduces the term of the deferred loan from seven (7) years to five (5) years. If Council generally concurs with the revisions, staff will work with the DPDA Board to prepare documents for final approval at an upcoming Regular Council meeting. Page 7 of 15 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 2889 AUTHORIZING THE ESTABLISHMENT OF A PROGRAM TO IMPROVE THE FAQADES OF BUILDINGS LOCATED IN THE DOWNTOWN AREA OF PASCO. WHEREAS, on September 15, 2003, the City Council adopted the August 5, 2003 Pasco Downtown Revitalization Action Plan as a general guide for the revitalization of downtown Pasco; and WHEREAS, a preferred color palette was compiled by Makers Architecture and Urban Design for the Pasco downtown revitalization area in with input from stakeholder economic development organizations, business owners, and property owners, and WHEREAS, the Action Plan recommends that fagades in the pedestrian shopping core around 4th Avenue and West Lewis Street be initially improved by selective application of the recommended color palette and improved signage, to be followed by more substantial building improvements, and expansion into new priority areas as appropriate; and WHEREAS, the City Council may approve annual requests for allocation of Federal Community Development Block Grant (CDBG) funds for the downtown fagade improvement program; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. The City Council directs the City Manager to develop and maintain administrative procedures and establish a program to provide financial and technical assistance to improve the fagades of buildings within the downtown revitalization area. Section 2. The fagade improvement program shall be administered in conformance with the following principles: (a) Participation in the program is voluntary. No downtown property or business owner shall be required to participate in the fagade improvement program or abide by its standards unless such owner elects to receive financial assistance from the program. (b) Proposals for fagade assistance shall be evaluated by a five member advisory committee which shall make a recommendation to the City Manager regarding the award of fagade improvement assistance funds. The Fagade Improvement Advisory Committee shall consist of 1. The Manager of the Downtown Pasco Development Authority (DPDA) or board designee 2. The Community & Economic Development Director or designee Page 8 of 15 3. Three at -large members appointed by the Mayor, two of which shall own property or a business in the downtown, and one from the DPDA board. (c) Applications for assistance shall be evaluated upon the basis of consistency with the Downtown Action Plan and potential impact on improving the downtown. More specifically fagade improvements shall: 1. Build a coordinated image consistent with the approved color palette. 2. Promote additional coordination with improved signage and store graphics. 3. Compliment adjacent building facades. 4. Use color and patterns in a sophisticated, restrained application that places vibrant colors on small areas (building highlights) and trim features, and uses softer, more subdued or muted colors for the main building elements. 5. Respect the architectural character of existing buildings and understand that some fagade materials such as stone, glazed tile, and brick are better left unpainted. (d) Assistance under the program shall give priority to Downtown Pasco Development Authority Revitalization Area, Exhibit 1. Applications outside the target area may be accepted with written approval of the Community & Economic Development Director. (e) Financial assistance shall be for 75% of eligible front costs with the applicant paying the remaining 25%. The financial assistance shall be in the form of a deferred payment loan to be forgiven over a five (5) year period at the rate of 20% per year. (f) The total cost of technical and direct financial assistance shall not exceed $25,000 per application. (g) The source of financial assistance shall be CDBG and any other funds appropriated by the City Council. Grantees shall fully comply with all applicable regulations for the use of grant funds or be declared in default of the deferred payment loan. (h) Eligible use of the funds shall be limited to changes to building exterior fagades which are visible to pedestrians; specifically: awnings, canopies, painting, windows, and lighting, entryways, cornices, signage, and fagade renovations/restorations. Such work shall be consistent with the Downtown Action Plan and in accordance with federal, state and local regulations. Page 9 of 15 PASSED by the City Council of the City of Pasco this day of 2016. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney Page 10 of 15 Legend i _ Mn DPDA Boundary Original Facade Improvement Area Expanded Facade Improvement Area ................. . Downtown Pasco Development Authority 04 _\ GC— ..... .................►. N W E S e4 AGENDA REPORT FOR: City Council October 3, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 10/10/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Professional Services Agreement with MSA for the Near Term Wastewater Treatment Plant Industrial Impacts Assessment and Improvements I. REFERENCE(S): Vicinity Map Professional Services Agreement Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Sewer Utility Fund - $109,981 IV. HISTORY AND FACTS BRIEF: The current Comprehensive Sewer Plan was completed in late 2013, reviewed and approved by the Washington State Department of Ecology (DOE) in early 2014 and adopted by the City Council in May of 2014. In the ensuing three years, Pasco has experienced success in attracting significant industrial growth and the strong interest in our community as a place for industries to locate continues. This represents the successful execution of a long term strategy of the City; Pasco is quickly developing into a regional industrial hub. However, along with benefits like increased assessed valuation and family wage jobs, industry generates wastewater that requires treatment. As a result, industrial flows to the Waste Water Treatment Plant (WWTP) are increasing at a greater rate than contemplated in the Comprehensive Sewer Plan developed over 2012 and 2013. To stay ahead of capacity and regulatory issues, it is important that the City plan as early as possible to address significant changes to the WWTP. Staying ahead of the curve is also part of the City's strategy to remain competitive on significant economic Page 12 of 15 development projects appropriate for the community. To that end, senior technical staff have been working closely with DOE officials on the matter of increased industrial flows. DOE representatives have agreed, that rather than wait for the next Plan update (scheduled in 2019), the City should prepare an auxiliary report to supplement the 2014 Comprehensive Sewer Plan to evaluate the impacts of current and future industrial flows to the WWTP. V. DISCUSSION: A Request for Qualifications (RFQ) was distributed to members of the City of Pasco Municipal Research and Services Center Consultant Roster. Additionally, notice of the RFQ opportunity was published in the Tri City Herald and posted on the City's website. The City received five submittals considered to be responsive which were subsequently reviewed and scored by a Consultant Selection Committee comprised of City staff from Engineering and Operations Divisions. Ultimately the Committee chose Murray, Smith & Associates, Inc. (MSA), to prepare the Supplement based on both the scored submittals and the interviews. MSA will provide planning, engineering, and project management services during the development of the supplemental planning document. The fee for the work proposed is the Not To Exceed Sum of $109,981 and the final draft of the Near Term Wastewater Treatment Plant Industrial Impacts Assessment will be submitted for DOE review by July 1, 2017. Staff recommends approval of the proposed Professional Services Agreement with Murray, Smith & Associates, Inc. Page 13 of 15 Page 14 of 15 Professional Services Agreement (Summary Sheet) Project: Professional Services Agreement for the Short Term Wastewater Treatment Plant Industrial Impacts Assessment Project Consultant: Murry Smith & Associates, Inc. Address: 345 Bobwhite Court, Suite 230, Boise, Idaho 83706 Scope of Services: Identify the constituents of the industrial wastewater flows; perform an evaluation of the existing WWTP components to determine their combined ability to treat the new industrial flows; identify near term (within the next 18 -months) perational and/or capital improvements to improve the overall capacity of the WWTP and its ability to more effectively treat industrial wastewater per current DOE rules and regulations. Term: Payments to Consultant: Completion Date: July 1, 2017 0 Hourly Rate: $ not to exceed $109,981 ❑ Fixed Sum of - El f ❑ Other: Insurance to be Provided: 1. Commercial General Liability: ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or 0 $1,000,000 each occurrence; and $2,000,000 general aggregate 2. Professional Liability: 0 $1,000,000 per claim; ❑ $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit Other Information: Signature by: ❑ Mayor ® City Manager Page 15 of 15