Loading...
HomeMy WebLinkAbout2016.09.26 Council Workshop PacketAGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. September 26, 2016 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: 3 -5 (a) Downtown Pasco Development Authority Interviews Council to conduct brief interviews with Ruben Alvarado, Sabrina Barrera, Anthony Contreras and Sean Gehlen. (b) Uni-Directional Water Main Flushing Presentation Presented by Ahmad Qayoumi, Public Works Director 6 - 7 (c) Code Amendment for Minature Pigs 8 - 11 (d) Professional Services Agreement for Preliminary Level Design of Chapel Hill Boulevard and Road 76 Extensions 12 - 15 (e) Final Acceptance: Park Street Revitalization 16-20 (f) Bid Award: Midland Lane Extension (South of Sandifur Parkway) 21 -26 (g) Lodging Tax Advisory Committee Recommendations 5. MISCELLANEOUS COUNCIL DISCUSSION: 6. EXECUTIVE SESSION: 7. ADJOURNMENT. REMINDERS: Page 1 of 26 Workshop Meeting September 26, 2016 4:00 p.m., Monday, September 26, Ben -Franklin Transit Office — Hanford Area Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY, Rep.; SAUL MARTINEZ, Alt.) 5:00 p.m., Tuesday, September 27, TRAC — TRAC Advisory Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER AL YENNEY) 7:30 a.m., Wednesday, September 28, 7130 W. Grandridge Blvd — Visit Tri -Cities Board Meeting. (COUNCILMEMBER TOM LARSEN) This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 2 of 26 AGENDA REPORT FOR: City Council September 12, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 9/26/16 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Downtown Pasco Development Authority Interviews I. REFERENCE(S): Applications (4) (Council only) Downtown Pasco Development Authority Board of Directors Listing II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Council to conduct brief interviews with Ruben Alvarado, Sabrina Barrera, Anthony Contreras and Sean Gehlen. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: City Council formed the Downtown Pasco Development Authority (DPDA) in December 2010 under Ordinance No. 3985, to initiate the creation of a new downtown revitalization organization. The DPDA undertakes and facilitates revitalization efforts in downtown Pasco and oversees the activities and efforts of the Authority's manager. The DPDA is composed of seven members (in July 2016, the Board, under Ordinance No. 4306, was reduced from nine to seven members); terms are for four years. The goal (no longer a requirement) is to have the Board comprised of. three members as representative of for-profit business or property owners within the downtown area and two members as representative of the banking and/or real estate profession or business or corporate management. The DPDA meets on the third Thursday of each month at 4:00pm. There is one vacancy on the Board. Per the attached list, staff recommends the appointment be for a three-year term (to December 2019) in order to restore a balance of staggered terms for Board members. Please note that three additional positions (2, 3 Page 3 of 26 and 4) have terms which expire in December of this year. After review of all applications, the DPDA Board recommended the following for Council to interview for Position No. 1: 1. Ruben Alvarado 2. Sabrina Barrera 3. Anthony Contreras 4. Sean Gehlen V. DISCUSSION: After conduct of interviews at the September 26 workshop meeting, it is proposed that an appointment be made by the Mayor, subject to confirmation by the Council, at the October 3 business meeting. Page 4 of 26 DOWNTOWN PASCO DEVELOPMENT AUTHORITY Administrative Officer: Community & Economic Development Director Date & Time of Meeting: Third Thursday, 4:00 p.m. Meeting Place: Post Office Term of Appointment: 4 years MEMBERS TERM EXPIRATION DATE Position No. 1 — VACANT (3/16)................................................................................................. *12-20-16 Position No. 2 — Rolando Rodriguez ............ 7909 W. Dradie.........................................................12-20-16 Position No. 3 — Jacob Gonzalez .................. 4206 Anza Borrego Court .........................................12-20-16 Position No. 4 — Heather Breymeyer ............ 5314 Truman Lane....................................................12-20-16 Position No. 5 — Martin Valadez................... 6611 Yankee Drive...................................................12-20-18 Position No. 6 — Ofelia Ochoa ...................... 1907 W. Yakima.......................................................12-20-18 Position No. 7 — Michael Miller .................... 8315 Carbon .............................................................. 12-20-19 * Proposing term to expire on 12/20/19 Page 5 of 26 AGENDA REPORT FOR: City Council September 19, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 9/26/16 FROM: Rick White, Director Community & Economic Development SUBJECT: Code Amendment for Miniature Pigs I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A City of Pasco resident has requested that the Municipal Code be changed to allow for the keeping of miniature pigs as pets. Staff has reviewed the issue and offers the information below for Council's consideration. Mini Pigs are a miniature size pig as recognized and registered by the American Mini Pig Association. They are usually a product of interbreeding Vietnamese potbellied pigs with several breeds, including; Juliana, Gottengin/Guttengin, African Pygmy, Yucatan Micro and/or Swedish White. Many common labels or nicknames for the American Mini Pig include; Teacup, Micro, Super Micro, Nano, Pixie, and Pocket Pig. These nicknames are not considered breeds but size classifications or labels individual breeders place to describe size. As such, they are often misleading to customers who expect their mini pig to remain tiny over their lifespan. However, mini pigs recognized and registered by the American Mini Pig Association average 12-18 inches in height, and typically weigh in between 50 to 150 lbs. While this is small as compared to commercially bred livestock pigs which can exceed 1,000 pounds when allowed to mature, 50 to 150 pounds of animal is usually not what customers expect of a "teacup" "pocket" or "pixie" pig. Mini pigs can live to be 15 or 16 years old and are bred and sold as pets. Breeders focus on temperament, personality, size and structural soundness avoiding genetic faults or aggression. Pigs are typically very quiet, but can raise their voice when they are hurt, scared, or lonely. A pig's most extreme squeal can reach 110 decibels, compared to a dog kennel Page 6 of 26 of barking dogs at around 100-108 decibels. Unspayed mini pig females suffer from strong mood swings; intact males produce a pungent odor in addition to displaying other unpleasant traits; neither are desirable as pets. The American Mini Pig Association recommends all pet pigs be spayed or neutered before 6 months of age. V. DISCUSSION: The Animal Control Agency for the Tri-Cities has advised the following: My biggest concern on allowing pigs in the ordinances is that we do not have a place to house them in the event we need to. When taken proper care of they can be a wonderful pet but they do get large and can create quite a mess in a yard. The Cities of Kennewick and Richland(respectively)have offered these comments: We've had a few requests to have mini-pigs or pot-bellied pigs as pets in the last 2 years and we've denied them all. We have continued to classify all pigs as farm animals so they are only permitted in our lowest intensity residential zone provided that the parcel is 30,000 sq. ft. or larger, then only 1 per 1/2 acre is permitted. Mini-pigs generally grow to be over 100 lbs and that most of the time the ones that are sold as "mini-pigs" are just baby pot-bellied pigs that grow to be fairly large,just not as large as a typical farm pig. We have no ordinances specific to mini-pigs or pigmy goats. Based on definitions in Title 7 & 23 we classify all goats and pigs as livestock and limit them to Ag zones. The issue of mini-pigs should be addressed carefully because I understand that many people offer mini-pigs for sale which are not truly of a mini breed. People buy them, get them home, feed them and before long they have a full-sized hog living in their home. The large pigs get aggressive and destructive. It would be difficult to know if the piglet you are buying is actually of a miniature variety. Most of the above jurisdictions that allow mini pigs require licensing and spaying/neutering. Several also require appropriate vaccinations in conjunction with the license. Consideration of providing for mini-pigs in the Pasco Municipal Code would require amendments to Title 8 (Animal Control) and Title 25 (Zoning). The estimated time commitment for staff, Planning Commission and Council to consider the applicable code amendments should Council wish to pursue this matter further is approximately 4 months. Staff appreciates Council discussion and direction on whether to pursue this issue. Page 7 of 26 AGENDA REPORT FOR: City Council September 20, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 9/26/16 FROM: Ahmad Qayoumi, Director Public Works SUBJECT: Professional Services Agreement for Preliminary Level Design of Chapel Hill Boulevard and Road 76 Extensions I. REFERENCE(S): Area Map - DNR Property Professional Services Agreement Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Traffic Impact Fee - $54,444 IV. HISTORY AND FACTS BRIEF: Chapel Hill Boulevard is a critical future connection that will provide an east to west connection between Road 68 and Road 84 and a parallel access for I-182. The corridor will provide an alternate route to avoid congestion at Road 68. In 2014, the City coordinated with Department of Natural Resources (DNR) on zoning of the property and partitioned the property into large lots in order to facilitate its sale at auction. As part of the process, the City completed, utilizing the engineering firm of TranTech Engineering, a 5% design effort to establish roadway alignment for Chapel Hill Boulevard and Road 76. Staff has been engaged in working with DNR to help develop a plan for moving the project forward. Additionally, in order to reduce the cost of the roadway construction, grant agencies have been contacted to seek possible funding. Prior to submitting requests for any grants, we need to further develop the 5% plans to meet the future capacity demand, confirm the cross section of the roadway, and develop access management, intersection spacing and a refined cost estimate. Page 8 of 26 On February 1, 2016, the City Council unanimously approved Resolution No. 3690 that declared their intent to form an LID for the purpose of improving Chapel Hill Boulevard from Road 68 to Road 84, including the intersection with Road 76, and Road 76 from Argent Road to Chapel Hill Boulevard, with full roadway improvements that include road construction including curb, gutter, sidewalk, storm drain system, street lighting, bike lanes and landscaping. However, DNR has elected not to proceed with LID process for the aforementioned public improvements. They wish to instead auction the property in November 2016. Because Chapel Hill is designated as a principal arterial and will provide relief from congestion on Road 68, there is benefit to the City's to participate in the plan for the roadway and how it should be constructed. It will provide opportunities to work with the future developer of the site. V. DISCUSSION: The conceptual design of the intended improvements will help the City with any potential grant applications and guide development of the corridor as the properties develop. At the time the consultant was hired to conduct the 5% effort, TranTech Engineering was selected from among the qualified engineering firms on the City roster. TranTech Engineering has an office in the City of Pasco and has successfully worked for the City in the past. Staff is recommending that TranTech Engineering continue forward to complete design of the intended improvements. Page 9 of 26 (Q O O N CF) CURVE TABLE LINE TABLE AMENDMENT N 89'15'45" E 2625.87'_ _ CURVE DELTA ANGLE RADIUS ARC LENGTH LINE BEARING DISTANCE Cl 5'40'00" 537.28' 53.14' L1 S 76'37'50" E 36.41' PASCO 16 6 tsso' c2 9'zo'ao" 442.59 72.10' L2 S 70.57.50" E 1064.42' SEGREGATION SURVEY C3 26'40'00" 143.32' 66.70' L3 S 61'3750" E 192.19' C410'50'00" 313.65' 59.30' L4 S 61'3750" E 94.85' S 8 CS 20'40'00" 83.30' 30.05' L5 S 88'17'50" E 96.38' 656. C6 25'10'00 83.32 36.60' L6 N 80'52'10" E 107.96' IS"F - C7 20'50'00" 171.79' 62 46' L7 5 78'27'50" E 40.37' 4 50 Bsq 9 o C8 35'30'00" 143.39' 88.84' LB 5 53'17'50" E 87.37' r 'z6' 1 11 C9 28'20'00" 6445' 31.87' L9 S 74'07 50 E 38.20' THIS SEGREGATION SURVEY IS TO g 6 N CID 27'30'00" 64.42' 30.92 710 N 70'22'10" E 127.55' AMEND AND REPLACE L 16 `R50' S E6 h'gpF[ 3q S Cit 1'25'15" 110.97' 2.97' L11 S 81'1750" E 316.05' SEGREGATION SURVEY FILED LED UNDER 1�� MARC 3 C12 6447'11" 500.00' 565.37' L12 S 53'47'50" E 83.51' AFN. 1828912 RECORDS OF 50' f T �(VD fq Ry, NSA+ oC13 85'39'07" 550.00' 822.20' L13 S 52'54'05" E 206.16' FRANKLIN COUNTY, WASHINGTON. BSC14 554807" 550.00' 535.66' L14 S 6656'15" E 100.00' THE NEW LOT CONFIGURATION C. 4>F'O 4,CL( C15 53'26'29" 500.00' 466.36' Lis S 66'56'15" E 270.00' CREATES 7 LOTS INSTEAD OF 11 20-> g2F'0 C16 38'57'45" 900.00' 612.02' L16 S 68'38'07" E 143.05' LOTS. \\� 29>) C17 21'29'49" 520.00' 195.10' L17 S 44'1640" E 133.64' �>'{ 100 cis 41'40'42" 540.00' 392.81' L18 N 86'23'21" E 173.44' EGRESS AND UTILITIES \�FOR INGRESS, C19 26'13'19" 340.00' 155.60' L19 N 78'20'30" E 100.00' n \ EGRESS <! pip C2 39'53'32" 490.00' 341.16' 72 S 87'29'37" E 87.36' 1" = 400 FEET C211 02'54'1 B" 2865.00' 145.26' 72 1 S 87'29'37" E 7.61' 12565, 9 /IS L22 N 2431'45" W 85.64' 0 200 400 800 Oo // \ \ 1 L1 WASHINGTON COORDINATE SYSTEM o LOT 1 i \ 6 SOUTH ZONE, NA083191 N 37.86 Ac 7res 1 ,s BASIS OF BEARING: EQUIPMENT AND PROCEDURES. m o I WASHINGTON COORDINATE SYSTEM NAD 83/91 SOUTH ZONE DATA TRIMBLE R8/2 GPS RECEIVER. INITIAL CONTROL POINTS z / FROM FRANKLIN REGIONAL INFORMATION SYSTEM PROJECT WERE ESTABLISHED FROM TIES TO THE WSRN NETWORK CONTROL POINT N0. 1511 N: 341159.34 E. 1974390.99 AND THEN CONSTRAINED TO FRANKLIN REGIONAL CONTROL LOT tr o 3 ,ham1969027,01POINT NO'S: 1511 AND 1507 CORNERS WERE DUALLY TIED TO M CONTROL POINT N0, 1507 N: 339246.30 E ESTABLISH 2 MEASUREMENTS. THE RELATIVE ACCURACY 102.72 Acres o N 89'17'14" E 1319.62 - STANDARDS WERE MET AS SPECIFIED IN WAC 332-130-080. O n 2 0 E E COMBINED SHOWN ARE GROUND DISTANCE X40' R/W FOR INGRESS I I Q - `i hOh o O h030 COMBINED SCALE FACTOR = 0.99991342 EGRESS AND UTILITIES 1 1 o N 6 NN n' -N 65 +E ,� LEGEND: LOT 3 LOT 7 tio' ►�� • FOUND MONUMENT. 5 00'32'53" W o R ^ w \ a 59.50 Acres 21.¢7 Acres \ \\ 265.06' C� g CALCULATED CORNER R50' L21 \ � �I L21 C18 Lib Lig � O FOUND REBARS NOT ACCEPTED 1322.08' ��� �- S 89'17'14" W 2642.59' 4" E^ 22111.16, L2a 'ice 1 N 89'17 1 !'�& FOUND ROADWAY MONUMENTS R50' I R50? 40 - 40 SEE SHEET 3 FOR CORNER NOTES SEE SHEET 3 FOR EASEMENT NOTES rm m IGD' R/W FOR INGRESS, �1 j 3 n 50 EGRESS AND UTILITIES CHAPEL HILL N j oll;° w a o _ -s Bsm's9" / \ 50 �- _356,76'_ _ _ _ E 1285.87'c -92911 _ _� s .81' = 167 .93'---- _ --- LOT 4 N r� 1 \ \ \ o / / \ I COMMISSIONERS CERTIFICATION �zg 80' R/W FOR INGRESS. Ir 38.09 Acres , LOT 6 1 1 STATE OF WASHINGTON EG RESS\NO UTILITIES -I z / / I COUNTY OF THURSTON 13.11 ACRES E 65.9>-� / 1046.97' 1 " N RP I, PETER GOLDMARK, COMMISSIONER OF PUBLIC LANDS ACTING FOR THE DEPARTMENT o IT- \ N 89'17 40 E OF NA RAL RESOURCES, IN AND FOR THE STATE OF WASHINGTON, DO HEREBY CERTIFTHAT THE MAP ENTITLED "AMENDMENT PASCO 16 SEGREGATION SURVEY UPON WHICH CZ 73 L7 __-_3-_ / /vi N \ 1 THIS CERTIFICATE IS INSCRIBED, IS PREPARED PURSUANT TO THE PROVISIONS OF o 2 -- - _ y'c N 34'40'19" E RADIAL 1 \ WASHINGTON STATE LAWS, 2013 SOD SPECIAL SESSION, CHAPTER 19, SECTION 3238 C3 ``�� 1 L L12 110'97 FOR THE DEPARTMENT OF NATURAL RESOURCES AND PER CHAPTER 79.11 ROW. C4 CSCE I L4 C>� / C9 \ _ _ - _ °9 IT IS ALSO NOTED THAT A DULY AUTHENTICATED COPY OF THIS MAP SHALL BE FILED _ I Lg CB / / 0>0 IN THE OFFICE OF THE COUNTY AUDITOR OF FRANKLIN COUNTY, WASHINGTON. THE C11 ORIGINAL COPY SHALL BE FILED IN THE OFFICE OF THE COMMISSIONER OF PUBLIC ,� III m 3 I / / c _� w LANDS AT OLYMPIA, WA. Q SEE SHEET 2 f o z LOT 5 N ` ¢ FOR DETAIL 3 / / _ b WITNESS MY HAND AND OFFICIAL SEAL THE DAY OF 2075, 30.05 Acres / o RIGOR CR -2446) 30'- �-- 30'(DNR CR -2446) 3� Q / �0 / - - - - - - - - - - - 8 R W PIPE LINE EASEMENT 50- \ ' � - - _ LIL 1315R50'.49' TO C/L PROPOSED NEW ROAD= 1330.33'---- - S 891744" W 1330.40' I / N 89'1804 E 1330.13 ARGENT ROAD 30' (DNR OR / (DNF CR -2446) TVN, R,29E. - 3Q N 89'18'23" E 132979' i6 PETER GOLDMARK COMMISSIONER OF PUBLIC LANDS AUDITOR'S CERTIFICATE SURVEYOR'S CERTIFICATE j"ED SEGREGATION SURVEY IN SECTION 16 PASCO 16 FIELD CREW LINK SEILER EDWARDS FILED FOR RECORD THIS DAY OF 2016 THIS MAP CORRECTLY REPRESENTS A SURVEY MADE BY ME OR UNDER MY DIRECTION IN CONFORMANCE WITH THE REQUIREMENTS 1A o1' re4sy 5.,� od �'. TOWNSHIP 09 NORTH, RANGE 29 EAST, W M. A7 M. IN BOOK OF SURVEYS AT PAGE OF THE SURVEY RECORDING ACT AT THE REQUEST OF THE yp x.01 ,STATE OF WASHINGTON FIELD BOOK: SEI 1/06/2016 AT THE REQUEST OF THE WASHINGTON STATE DEPARTMENT OF WASHINGTON STATE DEPARTMENT OF NATURAL RESOURCES o NATURAL RESOURCES IN JANUARY, 2016 w �£C19TE4�'9. DEPARTMENT OF NATURAL RESOURCES . 45158 RYNEA L. EDWARDS CERTIFICATE NUMBER Q rONgt LAN�SJ LAND SURVEY SECTION-P.O. BOX 47030 OLYMPIA, WASHINGTON 98504-7030 (360)902-1206 F.M.,¢ 84-8.2 SHEET I OF 3 FRANKLIN COUNTY DEPUTY AUDITOR AUDITOR'S FILE NUMBER Professional Services Agreement (Summary Sheet) Project: Professional Services Agreement for Preliminary Level Design of Chapel Hill Boulevard and Road 76 Extensions Consultant: TranTech Engineering, LLC Address: 1915 Sun Willow Blvd., Suite B, Pasco, WA 99301 Scope of Services: Preliminary level design, including roadway cross sections and intersection evaluation for Chanel Hill Boulevard and Road 76 extensions. Term: Completion Date: March 31, 2017 Payments to Consultant: 0 Hourly Rate: $ not to exceed $54,444 ❑ Fixed Sum of: ❑ Other: Insurance to be Provided: 1. Commercial General Liability: ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or 0 $1,000,000 each occurrence; and $2,000,000 general aggregate 2. Professional Liability: 0 $1,000,000 per claim; ❑ $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit Other Information: Signature by: ❑ Mayor ® City Manager Page 11 of 26 AGENDA REPORT FOR: City Council August 9, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 9/26/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Final Acceptance: Park Street Revitalization I. REFERENCE(S): Vicinity Map Proposed Resolution IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Spending authority approved by Council on May 16, 2016. IV. HISTORY AND FACTS BRIEF: The City Council adopted the Sylvester's Addition Neighborhood Revitalization Plan in September of 2014. The plan addressed, in part, needed repairs/improvements to pedestrian facilities and the removal and replacement of diseased and dying street trees. This proposal represents Phase 1 of the Park Street Revitalization project. The project was previously bid in August of 2015, with a scope of work which included clearing and grubbing all trees and vegetation, replacing sidewalks, curbs, gutters, adding an irrigation system, sod establishment, and other associated work. This project went through the public process and stakeholder meeting. Since the bids received were much higher than estimated and far exceeded available funding, the City Council subsequently rejected the bids due to fiscal constraints. Staff then reevaluated the project and reduced the scope to replace only the broken sidewalk, not all the sidewalk within the project limits, and eliminated the proposed irrigation system. The residents in that area will continue to irrigate and maintain the Page 12 of 26 planting strips abutting their properties as they have been doing historically. On May 16, 2016, Council awarded this Phase 1 of the Sylvester's Addition Neighborhood Revitalization Plan to Big D's Construction of Tri -Cities, Inc. in the amount of $58,789.52. V. DISCUSSION: The project was successfully completed within the allotted contract time and the work meets project specifications. The final project construction contract totaled $65,016.76. The overage of $6,227.24 equates to an increase of approximately 10%. The overage was due to unanticipated conditions which required additional sidewalk replacement to assure the proper slopes needed to meet Americans with Disabilities Act (ADA) sidewalk requirements, as well as removal of an additional diseased tree in the vicinity. Staff recommends Council's acceptance of this work. Page 13 of 26 RESOLUTION NO. A RESOLUTION ACCEPTING WORK PERFORMED BY BIG D'S CONSTRUCTION OF TRI -CITIES, INC., UNDER CONTRACT FOR THE PARK STREET REVITALIZATION PROJECT. WHEREAS, the work performed by Big D's Construction of Tri -Cities, Inc., under contract for the Park Street Revitalization project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering's recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering's recommendation and thereby accepts the work performed by Big D's Construction of Tri -Cities, Inc., under contract for the Park Street Revitalization project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this day of October, 2016. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney Page 15 of 26 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works September 16, 2016 Workshop Meeting: 9/26/16 SUBJECT: Bid Award: Midland Lane Extension (South of Sandifur Parkway) I. REFERENCE(S): Vicinity Map Bid Tabulation IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Spending authority approved by Council on July 5, 2016. IV. HISTORY AND FACTS BRIEF: As a result of an economic development opportunity, the Midland Lane Extension project, South of Sandifur Parkway, surfaced late in 2015. The project afforded the opportunity to bundle with it a planned traffic signal project at Midland Lane and Sandifur Parkway that addresses current conditions and allows for an economy of scale savings. On July 5, 2016, Council approved the addition of the project to the 2016 Capital Improvement Plan. The project includes construction of a new south leg of the Sandifur Parkway and Midland Lane intersection, which ends in a cul-de-sac. The project also adds a new traffic signal and accessible pedestrian signals at the intersection. Other work associated with the extension of the street includes extension of utilities, addition of catch basins with infiltration trenches for stormwater runoff, addition of street lighting, upgrading all ADA curb ramps at the intersection to meet current requirements, and the addition of sidewalk. Page 16 of 26 The project was advertised August 28 and September 4, 2016, with the bid opening held on September 13, 2016. V. DISCUSSION: On September 13, 2016, the City received three (3) bids for the project. The low bid was from Premier Excavation Inc. in the amount of $412,297.58. The second lowest bid was received from Culbert Construction, Inc. in the amount of $425,614.60. The Engineer's Estimate was $551,060.88. This project is included in the City's 2016-2021 Capital Improvements Plan, funding was authorized by prior action of Council earlier this year and will be included in the year-end 2016 budget amendment. The project includes 60 working days for completion. Staff reviewed the bid submittal and found no exceptions or irregularities and, therefore, recommends award of the contract to Premier Excavation Inc. Page 17 of 26 � 00 2 1�j m im wa i'm Ell lig W�j mll:ii��iili Located in the City DfPasco, F[@Ok|iO COUOtw. Washington, within portion of the W Y of Section 8, Township 9 North, Range 29 East, Willamette �Meridian . . . .... .. � . . | | | | ' LL| | � ----_-'_-----_-- 0 .` u � -----_ ____ __ __ ------------�=�'------------------��'-----'f����'------ ______________________ - ---------- ---------------- --- 4| �|�\�� 7-�� SCALE NOT | \ ) `�\ ��4| �- ` ^^ . . �^ `_' �/' `�_�- ���-----------------7----' __ __ __ ____ _______ _ --—— NEW MIDLAND I LANE EXTENSION La LLI v CD CD 0 N a) BID SUMMARY Midland Lane Extension (South of Sandifur Parkway) PROJECT NUMBER. CP5-ST-4A-15-21 ENGINEER'S ESTIMATE Premier Excavation Pasco, WA Culbert Construction, Inc. Pasco, WA Apollo, Inc. Kennewick, WA Inland Asphalt Richland, WA Item Bid Security 5% Bid Bond 5% Bid Bond 5% Bid Bond 5% Bid Bond No. ITEM QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT Schedule A - Roadway Improvements: 1 Mobilization 1 LS 40,000.00 40,000.00 18,625.00 18,625.00 36,359.28 36,359.28 48,000.00 48,000.00 100,000.00 100,000.00 2 Removal of Structures and Obstructions 1 LS 7,500.00 7,500.00 1,550.00 1,550.00 5,220.38 5,220.38 4,000.00 4,000.00 2,500.00 2,500.00 3 Trimming and Cleanup 1 LS 3,000.00 3,000.00 5,000.00 5,000.00 5,586.49 5,586.49 5,000.00 5,000.00 2,500.00 2,500.00 4 Removing Cement Conc. Sidewalk 187 SY 15.00 2,805.001 11.00 2,057.00 10.62 1,985.94 12.75 2,384.25 15.00 2,805.00 5 Removing Cement Conc. Curb and Gutter 275 LF 7.00 1,925.00 5.75 1,581.25 5.84 1,606.00 5.80 1,595.00 7.00 1,925.00 6 Removing Plastic Line 1850 LF 2.00 3,700.00 0.75 1,387.50 1.58 2,923.00 1.70 3,145.00 1.60 2,960.00 7 Removing Plastic Traffic Marking 6 EA 150.00 900.00 85.00 510.00 116.30 697.80 112.00 672.00 105.00 630.00 8 Roadway Surveying 1 LS 10,000.00 10,000.00 6,800.00 6,800.00 7,891.51 7,891.51 7,600.00 7,600.00 7,000.00 7,000.00 9 Clearing and Grubbing 1 LS 3,000.00 3,000.00 3,500.00 3,500.00 792.66 792.66 8,000.00 8,000.00 4,500.00 4,500.00 10 Roadway Excavation Incl. Haul 1 LS 10,000.00 10,000.00 24,500.00 24,500.00 9,473.66 9,473.66 18,500.00 18,500.00 26,500.00 26,500.00 11 Planing Bituminous Pavement 1050 SY 10.00 10,500.00 6.10 6,405.00 5.33 5,596.50 8.50 8,925.00 8.10 8,505.00 12 Crushed Surfacing Base Course (8") 1765 SY 15.00 26,475.00 9.21 16,255.65 9.06 15,990.90 7.60 13,414.00 10.25 18,091.25 13 Crushed Surfacing Top Course (2") 1765 SY 5.00 8,825.00 6.15 10,854.75 3.14 5,542.10 2.50 4,412.50 8.25 14,561.25 14 HMA Cl. 112 In. PG 64-28 (3") 2815 SY 30.00 84,450.00 14.50 40,817.50 15.10 42,506.50 16.00 45,040.00 14.50 40,817.50 15 Catch Basin Type 1 3 EA 1,500.00 4,500.00 1,888.00 5,664.00 1,353.73 4,061.19 1,300.00 3,900.00 1,500,00 4,500.00 16 Infiltration Trench 3 EA 2,000.00 6,000.00 4,650.50 13,951.50 3,250.09 9,750.27 5,000.00 15,000.00 1,500.00 4,500.00 17 Stabilized Construction Entrance 1 EA 1,500.00 1,500.00 1,950.00 11950.00 1,701.23 1,701.23 1,600.00 1,600.00 2,500.00 2,500.00 18 Inlet Protection 9 EA 100.00 900.00 65.00 585.00 48.27 434.43 100.00 900.00 125.00 1,125.00 19 Erosion[Water Pollution Control 1 LS 2,000.00 2,000.00 1,725.00 1,725.00 5,038.77 5,038.77 1,000.00 1,000.00 500.00 500.00 20 Cement Conc. Traffic Curb and Gutter 900 LF 25.00 22,500.00 13.29 11,961.00 17.10 15,390.00 17.50 15,750.00 14.00 12,600.00 21 Cement Conc. Sidewalk 510 SY 45.00 22,950.00 29.73 15,162.30 39.49 20,139.90 30.00 15,300.00 39.00 19,890.00 22 Cement Conc. Curb Ramp Type Perpendicular A 8 EA 2,000.00 16,000.00 896.01 7,168.08 1,316.60 10,532.80 1,000.00 8,000.00 1,250.00 10,000.00 23 Temporary Pavement Marking - Short Duration 1 LS 500.00 500.00 1,200.00 1,200.00 871.15 871.15 950.00 950.00 875.00 875.00 24 Plastic Line 1950 LF 1.50 2,925.00 1.02 1,989.00 1.58 3,081.00 1.70 3,315.00 1.55 3,022.50 25 Plastic Wide Lane Line 400 LF 2.00 800.00 1.70 680.00 2.10 840.00 2.00 800.00 1.90 760.00 26 Plastic Crosswalk Line 640 SF 8.00 5,120.00 10.70 6,848.00 8.84 5,657.60 9.50 6,080.00 8.75 5,600.00 27 Plastic Stop Line 125 LF 10.00 1,250.00 4.35 543.75 10.91 1,363.75 11.00 1,375.00 10.25 1,281.25 28 Plastic Traffic Arrow 16 EA 150.00 2,400.00 140.00 2,240.00 133.29 2,132.64 140.00 2,240.00 150.00 2,400.00 29 Illumination System, Complete 1 LS 20,000.00 20,000.00 3,250.00 3,250.00 4,444.34 4,444.34 12,000.00 12,000.00 3,300.00 3,300.00 30 Traffic Signal System (Sand ifurlMidland) 1 LS 138,000.00 138,000.00 100,158.00 100,158.00 103,763.37 103,763.37 102,000.00 102,000.00 100,500.00 100,500.00 31 Emergency Vehicle Preemption System 1 LS 10,000.00 10,000.00 12,060.00 12,060.00 13,473.53 13,473.53 17,000.00 17,000.00 12,250.00 12,250.00 32 ITS and Interconnect System, Complete (Sand ifurlMidland) 1 LS 6,000.00 6,000.00 6,550.00 6,550.00 12,280.36 12,280.36 14,000.00 14,000.00 6,600.00 6,600.00 33 Project Temporary Traffic Control 1 LS 20,000.00 20,000.00 10,223.00 10,2.23.00 13,971.08 13,971.08 16,000.00 16,000.00 35,000.00 35,000.00 34 Trench Excavation Safety Systems 525 LF 2.00 1,050.00 1.00 525.00 0.94 493.50 1.00 525.00 0.50 262.50 35 Monument Case and Cover 2 EA 1,000.00 2,000.00 366.18 732.36 759.431 1,518.86 290.00 580.00 1,000,001 2,000.00 36 Adjust Catch Basin 2 EA 500.00 1,000.00 315.00 630.00 432.881 865.76 470.00 940.00 75o.00l 1,500.00 Total Schedule A: $ 500,475.00 $ 345,639.64 $ 373,978.25 $ 409,942.75 $ 464,261.25 Sheet 1 of 2 v CD N O O N a') D/KTE CITY ENGI�NEE � Sheet 2 of 2 DATE: September 13, 2016 FILE: Midland Lane Extension Bid Tab.xlsx BID SUMMARY Midland Lane Extension (South of Sandifur Parkway) ENGINEER'S Premier Excavation Culbert Construction, Inc. Apollo, Inc. Inland Asphalt PROJECT NUMBER: CP5-ST-4A-15-21 ESTIMATE Pasco, WA Pasco, WA Kennewick, WA Richland, WA Item Bid Security 5% Bid Bond 5% Bid Bond 5% Bid Bond 5% Bid Bond No. L ITEM QTY UNIT UNIT PRICEFF AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT (Continuation from previous sheet) Schedule B - Water Line and Irrigation Improvements: 37 DI Pipe for Water Main 8 In. Diam. 326 LF 60.00 19,560.00 70.04 22,833.04 62.33 20,319.58 77.00 25,102.00 37.00 12,062.00 38 DI Pipe for Water Main 6 In. Diam. 17 LF 60.00 1,020.00 147.09 2,500.53 66.37 1,128.29 65.00 1,105.00 25.00 425.00 39 Tapping Sleeve and Valve Assembly 16 In. x 8 In. 1 EA 2,000.00 2,000.00 12,367.75 12,367.75 6,546.65 6,546.65 5,000.00 5,000.00 5,500.00 5,500.00 40 Hydrant Assembly 1 EA 5,000.00 5,000.00 5,195.00 5,195.00 3,863.70 3,863.70 6,000.00 6,000.00 4,040.00 4,040.00 41 Service Connection 2 EA 2,000.00 4,000.00 2,771.50 5,543.00 1,547.04 3,094.08 1,200.00 2,400.00 1,200.00 2,400.00. 42 Irrigation System 1 LS 15,000.00 15,000.00 12,940.00 12,940.00 12,594.98 12,594.98 11,900.00 11,900.00 11,250.00 11,250.00 Subtotal Schedule B: $ 46,580.00 $ 61,379.32 $ 47,547.28 $ 51,507.00 $ 35,677.00 Sales Tax (8.6%): $ 4,005.88 $ 5,278.62 $ 4,089.07 $ 4,429.60 $ 3,068.22 Total Schedule B: $ 50,585.88 $ 66,657.94 $ 51,636.35 $ 55,936.60 $ 38,745.22 GRAND TOTAL (Total Schedule A + Total Schedule B): $ 551,060.88 $ 412,297.58 $ 425,614.60 $ 465,879.35 $ 503,006.47 CITY ENGINEER'S REPORT CITY OF PASCO COMPETITIVE BIDS WERE OPENED ON Midland Lane Extension 13TH, 2016. ALL BIDS HAVE BEEN THE REVIEWEDCONTRACT - E AWARDED TO: : CITY OF South of Sandifur Parkwa Premier Excavation Inc. PASCO AllhO qlqqww CITY PROJECT NO. CP5-ST-4A-15-21 D/KTE CITY ENGI�NEE � Sheet 2 of 2 DATE: September 13, 2016 FILE: Midland Lane Extension Bid Tab.xlsx AGENDA REPORT FOR: City Council September 19, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 9/26/16 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Lodging Tax Advisory Committee Recommendations I. REFERENCE(S): Sources and Uses, 2013-2016 2015 Lodging Tax Reporting Committee Minutes dated 09/19/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: State law has authorized collection of the 2% local tax on lodging facilities (hotels and motels) since the mid-1970s. The funds originally could be used for stadiums and for tourism promotion activities. In 1993, like several cities prior to that time, Pasco was granted an additional 2% lodging tax authority to help pay specifically for the City's share of TRAC expenses. Several years later, the legislature increased the base lodging tax to 4% and eliminated the individual taxing authorizations, thus making the use of lodging tax simpler for everyone. The law was also amended to require a Lodging Tax Advisory Committee (LTAC) to review and recommend proposed uses of the lodging tax annually. In 2013, the legislature (in response to the lodging industry) required additional annual reporting on the use of the lodging tax. The new reporting requirement became effective for 2014 tax uses (a copy of the City's 2015 report completed in early 2016 is attached). The Pasco LTAC convened on 9/19/16 to review five proposals received for use of the 2017 lodging tax receipts. After reviewing historical uses of the lodging tax, and the individual requests, the LTAC recommended allocation as outlined in the LTAC minutes of September 19. Page 21 of 26 $255,000 (est) TRAC, 50% of actual operating costs $125,695 (est) Visit Tri -Cities Promotion Services (50% of 2%) $20,000 Pasco Chamber Ag Show $118,305 (will vary to fit amount available) Baseball Stadium Debt $5,000 Downtown Pasco Development Authority Event Marketing $524,000 TOTAL V. DISCUSSION: The LTAC recommendation is similar to that for the current year (2016) lodging tax allocation, which is also consistent with recent years. The TRAC expense is a contractual obligation, as are the Visitor and Convention Bureau payments and the stadium debt expense. The $20,000 recommended for the Pasco Chamber Ag show is recommended as an increase of $10,000 due to changes in holding and marketing the event. An additional request for the Pasco DPDA, in the amount of $5,000 for event marketing (Cinco de Mayo, Fiery Foods, etc.) was also received and included in the recommendation, consistent with 2016. Page 22 of 26 v 0 N W 0 N I 2013 - 2016 Lodging Tax SOURCE 2% Lodging Tax (TRAC) 2016 Estimated (7/30/16) $262,000 2016 Budget $257,500 2015 Actual 2014 Actual 2013 Actual $243,204 $260,493 $251,069 2% Lodging Tax (General) $262,000 $257,500 $260,493 $251,069 $243,204 TOTAL SOURCES $524,000 $515,000 $520,986 1 $502,138 $486,408 USES TRAC * $255,000 $122,000 $123,000 $10,000 $5,000 $255,000 $122,000 $123,000 $256,366 $251,069 $220,400 $118,944 $114,259 $10,000 i Stadium Debt * * $127,188 $119,895 $124,283 $116,785 i $10,000 VCB Promotion Services Chamber Visitor Services / Ag Show $10,000 $10,000 Downtown Pasco Development Authority 5,000 Stadium Operations $7,537 $22,805 TOTAL USES $515,000 $515,000 $520,986 $5029138 $486,408 * TRAC Actual Expense (City 1/2) * * Stadium Actual Debt Service $290,000 $127,187 $255,000 1 $127,188 $256,366 $127,188 $346,507 $127,188 $238,404 $127,188 *** Stadium Actual Operations (above rental income) 1,156 ($264) $28,344 09/13/16 2015 JLARC Lodging Tax Reporting Lodging Tax Lodging Tax Total Cost Projected Attendance funds funds of funded Overall Traveled 50 Stayed overnigF miles or more Requested Awarded Activities Attendees Total From out Paid Lodging of lodging nights state/ cty Aaencv/Activity Estimated Actual Attendance Overall Traveled 50 Stayed overnight miles or more .0 IL Unpaid Attendees Total From out Paid Lodging Unpaid lodging of lodging nights lodging state/ cty City of Pasco -Stadium $122,000 $127,188 $142,691 95,940 7,400 6,860 3,540 92,400 95,396 7,200 6,700 3,250 1,040 92,146 City of Pasco-TRAC $240,000 $256,366 $512,733 250,000 45,000 39,750 45,000 45,000 164,706 4,050 738 1,014 202 Pasco CC -Ag Show $10,000 $10,000 $15,600 600 350 700 1,653 794 335 335 670 TCVC Bureau $115,8061 $129,8451 $2,006,401 880,1791 653,0001 227,1791 653,0001 1,829,0001 307,8261 337,0001 144,0001 1,434,000 v CD N O N LODGING TAX ADVISORY COMMITTEE September 19, 2016 MINUTES CALL TO ORDER: The meeting was called to order at 4;00 pm, by Matt Watkins, in conference room #I at Pasco City Hall. ROLL CALL: Board Members Present: Matt Watkins (Council); AIlison White (Sleep Inn); Colin Hastings (Chamber); Monica Hammerberg (Hampton Inn); and Hector Cruz (Visit Tri -Cities). Also Present: Stan Strebel, Deputy City Manager. BUSINESS: Matt Watkins presented the August 13, 2015 minutes of the Lodging Tax Advisory Committee. Motion was made by Monica Hammerberk and seconded by Colin Hastings, to approve the August 13, 2015 minutes as submitted. Motion passed unanimousl�,,,r. Stan briefly reminded the Committee of the purpose and function of the Lodging Tax Advisory Committee (LTAC), referencing Resolution No. 2314. He also reviewed the reporting of 2015 lodging tax spending and visitor activity reporting per the JLARC Online Reporting system. Stan also reviewed: historical allocation of lodging tax receipts; current contractual commitments; and 2017 tax allocation requests. Colin noted that the Pasco Chamber had made some changes to the timing, content and marketing of the Ag show which resulted in a 20% increase in attendance. The request for an additional $10,000 in 2017 reflects the extra costs associated with the event. Monica asked if DPDA had been able to track lodging stays associated with their events. Stan and Matt noted that given the problems in the organization with the Executive Director during the past year, and the newness of the new Executive Director, this has not been addressed. However, 2016 is the first year that DPDA has received lodging tax funding. Use of the funding must be reported by March of 2017. Stan will work with Luke Hallowell, the new DPDA Executive Director to try to identify ways to track lodging impacts of DPDA events, Committee discussed the requests for use of the 2017 Lodging Tax receipts, estimated to total $524,000. All requests are similar to those approved for 2016, except for the increase in the Pasco Chamber request, as addressed by Colin, earlier. Motion was made by Monica Hammerberg and seconded by Colin Hastings to recommend the 2017 allocation estimate, as outlined below. Motion carried unanimously. Page 25 of 26 * TRAC, 50% of actual operating costs ............... $255,000 (est) 4 VCB, Promotion Services (50% of 2%) .............. $125,695 (est) 4 Pasco Chamber Ag Show .................................... $20,000 0 Baseball Stadium Debt ........................................ $118,305 (will vary to fit amount available) 0 DPDA Event Marketing ......................................... $5,000 TOTAL .............................. $524,000 It was noted that the debt service obligation on the stadium will decrease to $103,000 in 2018 and close out in 2019 with $24,000. This will provide for possible new areas of expenditure, including improvements at the stadium itself ADJOURNMENT: Committee meeting adjourned at 4:20 pm. Respectfully submitted. Stan Strebel, Deputy City Manager LTAC Minutes 9/19/16 Page 2 of 2 Page 26 of 26