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2016.09.06 Council Meeting Packet
Page 9-10 11-14 15 AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. September 6, 2016 The Council meeting will take place on Tuesday, September 6 as City Hall will be closed Monday, September 5 in honor of Labor Day 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated August 15, 2016. (b) Bills and Communications To approve claims in the total amount of $3,200,929.28 ($2,131,328.68 in Check Nos. 211431-211777; $1,069,600.60 in Electronic Transfer Nos. 811674-811731, 811740-811741, 811743-811789, 811792-811938, 811940- 812079; $79,719.05 in Check Nos. 49652-49735; $644,644.81 in Electronic Transfer Nos. 30097770-30098271; $4,000.00 in Electronic Transfer No. 286-287). (c) Citywide Traffic Signals - Professional Services Agreement Amendment No. 2 - DKS Associates To approve Professional Services Agreement Amendment No. 2 with DKS Associates and, further, authorize the City Manager to execute the agreement. (d) I Reappointment to Regional Public Facilities District Board of Directors To reappoint Matt Watkins to the Board of Directors of the Tri -Cities Regional Public Facilities District, term to expire October 1, 2019. Page 1 of 84 16-21 22-30 31 -34 35 36-41 Regular Meeting (e) Development of a Complete Streets Policy September 6, 2016 To approve Resolution No. 3725, adopting a Complete Streets Policy within the City of Pasco, Washington. (f) Final Acceptance: Butterfield WTP South Basin Drain Bypass Improvement Project To approve Resolution No. 3726, accepting work performed by Ray Poland & Sons, Inc., under contract for the Butterfield Water Treatment Plant Drainage Bypass Improvement Project. (g) 1 Accept Work Highland Park Upgrades To approve Resolution No. 3727, accepting the work performed by Musco Sports Lighting LLC, AllPlay Systems LLC and Almond & Sons Asphalt LLC, under contract for work performed on the Highland Park Football Field Upgrade Project. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: (a) Presentation of Proclamation for United Way's "Attendance Awareness Month" September 2016 Mayor Matt Watkins to present Proclamation to Bruce Hawkins, Attendance Matters Champion. (b) Yard and Business of the Month Awards Mayor Watkins to present Certificates of Appreciation for August 2016 "Yard of the Month" and 'Business Appearance of the Month" to: Raul & Maria Calderon, 228 N. Elm Avenue Paula Ochoa, 4021 W. Irving Street Gail & Lyndsey Todd, 4914 Desert Plateau Drive Maid & Sabira Velicanin, 8820 W. Court Street Collegium Cafe, 3525 E. A Street 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with Page 2 of 84 Regular Meeting September 6, 2016 lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 42-44 (a) Alternative City Council Voting System Public Hearing CONDUCT A PUBLIC HEARING 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 45-53 (a) Land Use and Permitting Fees MOTION: I move to adopt Ordinance No. 4313, revising Land Use and Permitting Fees and Repealing Appendix A of Title 25 and Repealing Section 26.52 of the Pasco Municipal Code, and further, authorize publication by summary only. 54-80 (b) Q! Special Permit: CBC Student Housing (MF# SP 2016-008) MOTION: I move to approve Resolution No. 3728, approving a special permit for the location of Columbia Basin College student housing located on Lot 2 of Binding Site Plan 2016-04, as recommended by the Planning Commission. 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 81-84 (a) Vacancy on City Council MOTION: I move to direct staff to provide notice and begin acceptance of applications from citizens residing in District 4, for consideration of appointment to the City Council. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT. Page 3 of 84 Regular Meeting (RC) Roll Call Vote Required * Item not previously discussed Q Quasi -Judicial Matter MF# "Master File #...." REMINDERS: September 6, 2016 12:00 p.m., Wednesday, September 7, 2601 N. Capitol Avenue - Franklin County Mosquito Control District Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY, Alt. 7:00 a.m., Thursday, September 8 - BFCG Tri -Mats Policy Advisory Committee Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) 7:00 p.m., Thursday, September 8 - Ben -Franklin Transit Board Meeting. (MAYOR MATT WATKINS) This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.j!ov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 4 of 84 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Rick Terway, Director Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Minutes 08.15.16 August 23, 2016 Regular Meeting: 9/6/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the Minutes of the Pasco City Council Meeting dated August 15, 2016. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 84 REGULAR MEETING CALL TO ORDER: MINUTES PASCO CITY COUNCIL AUGUST 15, 2016 The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Richa Sigdel, Finance Director; Bob Metzger, Police Chief; Bob Gear, Fire Chief and Colleen Chapin, Human Resources Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated August 1, 2016. Bills and Communications To approve claims in the total amount of $3,522,995.92 ($1,949,960.05 in Check Nos. 211231-211430; $1,573,035.87 in Electronic Transfer Nos. 811673, 811732-811739, 811742, 811791; $69,310.49 in Check Nos. 49566- 49651; $675,443.96 in Electronic Transfer Nos. 30097260-30097769; $14,566.66 in Electronic Transfer No. 281-285). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $185,859.78 and, of that amount, authorize $142,301.45 be turned over for collection. Final Plat: Columbia Villas, Phase 3 (MF# FP2046-011) To approve the final plat for Columbia Villas, Phase 3. Regional Hotel/Motel Commission Appointment To reappoint Vijay Patel (Holiday Inn Express Hotel & Suites) to a two-year term on the Tri -Cities Regional Hotel/Motel Commission, term to expire August 31, 2018. Final Acceptance: Wastewater Treatment Plant Caustic Soda Improvements Project To approve Resolution No. 3723, accepting work performed by Industrial Constructors, Inc., under contract for the Wastewater Treatment Plant Caustic Soda Improvements Project. Page 1 of 3 Page 6 of 84 MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 15, 2016 MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Martinez seconded. Motion carried by unanimous Roll Call vote. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Yenney attended the Pasco Fire Department Badging Ceremony. Mr. Hoffmann and Ms. Francik commented on the Convoy of Hope event. Ms. Francik reported on the CBC Student Housing Architectural Committee meeting. Mayor Watkins reported on the Ben Franklin Transit Board meeting. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Street Vacation: A Portion of Nevada Ave., Wyoming Ave., Utah Ave. and Superior St. (MF# VAC 2016-009) Mr. White explained the details of the proposed vacation. Mayor Watkins declared the Public Hearing open to consider the proposed vacation. Following three calls for comments, and there being none, Mayor Watkins declared the Public Hearing closed. MOTION: Ms. Francik moved to adopt Ordinance No. 4311, vacating portions of Nevada Avenue, Wyoming Avenue, Utah Avenue and Superior Street and, further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Repeal of Juvenile Curfew Council and staff discussed the details of the proposed ordinance. MOTION: Ms. Francik moved to adopt Ordinance No. 4312, repealing Chapter 9.84 "Juvenile Curfew" and, further, authorize publication by summary only. Mr. Yenney seconded. Motion carried 4-2. No - Hoffmann, Larsen. Land Sale - Broadway Blvd Property Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3724, approving the sale of certain real property on Broadway Blvd. Mr. Martinez seconded. Motion carried unanimously. NEW BUSINESS: Proposed Consent Decree, Response to ACLU Voting Rights Act (VRA) Complaint Page 2 of 3 Page 7 of 84 MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 15, 2016 Council and staff discussed the details of the proposed Consent Decree. Ms. Morfin, 1115 W. Irving, inquired why this remedy has taken so long. Nicolas Zavala, 4804 Sirocco Dr., appreciates Council's efforts and believes this will benefit the whole community. Leo Perales, Kennewick, member of Latino Coalition of Tri -Cities, encouraged Council to enter into a full Consent Decree with the ACLU. MOTION: Ms. Francik moved to authorize the City Attorney to jointly file, with the ACLU, in the case of Bertha Aranda Glatt v City of Pasco, the proposed Consent Decree in substantially the form presented. Mr. Yenney seconded. Motion carried unanimously. Collective Bargaining Agreement with Pasco Police Officers Association Council and staff discussed the details of the CBA. MOTION: Ms. Francik moved to approve the Collective Bargaining Agreement with the Pasco Police Officers Association for years 2016-2018 and, further, authorize the City Manager to execute the agreement. Mr. Martinez seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mr. Zabell noted discussion of the City Council vacancy is scheduled for the August 22 workshop meeting. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:22 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra Clark, City Clerk PASSED and APPROVED this 6th day of September, 2016 Page 3 of 3 Page 8 of 84 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 09.06.16 September 1, 2016 Regular Meeting: 9/6/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $3,200,929.28 ($2,131,328.68 in Check Nos. 211431-211777; $1,069,600.60 in Electronic Transfer Nos. 811674-811731, 811740- 811741, 811743-811789, 811792-811938, 811940-812079; $79,719.05 in Check Nos. 49652-49735; $644,644.81 in Electronic Transfer Nos. 30097770-30098271; $4,000.00 in Electronic Transfer No. 286-287). III. FISCAL IMPACT: V. DISCUSSION: Page 9 of 84 CITY OF PASCO Council Meeting of: September 6, 2016 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 6th day of September. 2016 that the merchandise or services hereinafter specified have been received and are approved for payment: SUMMARY OF CLAIMS BY FUND: GENERALFUND STREET ARTERIAL STREET STREET OVERLAY C.D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI -MODAL FACILITY SCHOOL IMPACT FEES RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAL/DENTAL INSURANCE FLEX PAYROLL CLEARING GRAND TOTAL ALL FUNDS: 702,933.59 25,205.67 0.00 0.00 512.16 11,011.31 0.00 2,765.85 27,092.40 8,741.93 3,474.36 108,078.28 4,020.03 3,081.25 0.00 616.10 57,092.41 0.00 3,144.50 0.00 0.00 51,123.53 10,638.76 0.00 620,538.17 556,874.54 23,108.03 3,278.50 132,935.28 33,714.87 196,758.95 3,448.93 1,339,103.74 $ 3,929,293.14 Page 10 of 84 Claims Bank Payroll Bank Gen'I Bank Electronic Bank Combined Check Numbers 211431-211777 49652-49735 Total Check Amount $2,131,328.68 $79,719.05 Total Checks $ 2,211,047.73 Electronic Transfer Numbers 811674-811731 30097770-30098271 286-287 811740-811741 811743-811789 811792-811938 811940-812079 Total EFT Amount $1,069,600.60 $644,644.81 $4,000.00 $0.00 Total EFTs $ 1,718,245.41 Grand Total $ 3,929,293.14 Councilmember Councilmember SUMMARY OF CLAIMS BY FUND: GENERALFUND STREET ARTERIAL STREET STREET OVERLAY C.D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI -MODAL FACILITY SCHOOL IMPACT FEES RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAL/DENTAL INSURANCE FLEX PAYROLL CLEARING GRAND TOTAL ALL FUNDS: 702,933.59 25,205.67 0.00 0.00 512.16 11,011.31 0.00 2,765.85 27,092.40 8,741.93 3,474.36 108,078.28 4,020.03 3,081.25 0.00 616.10 57,092.41 0.00 3,144.50 0.00 0.00 51,123.53 10,638.76 0.00 620,538.17 556,874.54 23,108.03 3,278.50 132,935.28 33,714.87 196,758.95 3,448.93 1,339,103.74 $ 3,929,293.14 Page 10 of 84 AGENDA REPORT FOR: City Council August 23, 2016 TO: Dave Zabell, City Manager Regular Meeting: 9/6/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Citywide Traffic Signals - Professional Services Agreement Amendment No. 2 - DKS Associates I. REFERENCE(S): Supplemental Agreement Form Exhibit B: Scope of Services Amendment #2 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Professional Services Agreement Amendment No. 2 with DKS Associates and, further, authorize the City Manager to execute the agreement. III. FISCAL IMPACT: This project is funded primarily with STP funds, requiring a 13.5% local match. Original PSA - $251,228.11 Amend. #1 no change $251,228.11 -Total PSA Contract -to -Date Amend. #2 $131,195.27 $382,423.38 - Proposed Total PSA Contract An increase in the total budget is not required for this PSA Contract amendment. IV. HISTORY AND FACTS BRIEF: On May 19, 2014, Council approved a Professional Services Agreement (PSA) with DKS Associates (DKS) in the total amount of $251,228.11 for the design of upgrades to 39 signalized intersections within the City of Pasco. Page 11 of 84 Amendment No. 1, signed December 31, 2014 extended the contract with DKS to end December 31, 2016. The work has been broken into two phases - Phase 1 covers signals that are relatively free from site work, focusing on signal equipment upgrades. Phase 2 includes intersections that need more extensive site improvements and could require right-of- way work. V. DISCUSSION: Initial review of the involved intersections has revealed that additional civil site work is needed at various intersections, primarily those in Phase 2. This Supplemental Agreement provides additional design fee to complete the work required for the entire Citywide Traffic Signals Project. The total amount requested for the remaining work through Amendment #2 is $131,195.27. Staff recommends the approval of Professional Services Agreement Amendment No. 2 with DKS Associates. This item was discussed at the August 22, 2016 Council Workshop. Page 12 of 84 Washington State Department of Transportation Supplemental Agreement Organization and Address Number 2 City of Pasco 525 N 3rd Avenue Pasco, WA 99301 Original Agreement Number P14106-001 Phone: 509-545-3444 Project Number Execution Date Completion Date STPUL-9910(010) May 19, 2014 December 31, 2016 Project Title New Maximum Amount Payable Pasco Traffic Signal Improvements $382,423.38 Description of Work Pasco Traffic Signal Improvements The Local Agency of desires to supplement the agreement entered in to with DKS Associates and executed on May 19, 2014 and identified as Agreement No. P14106-001 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See attached Exhibit B Scope of Services Amendment #2: Pasco Citywide Traffic Signal Improvements dated July 29, 2016. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Completion date is 12/31/2017. III Section V, PAYMENT, shall be amended as follows: n/a as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. Z Consultant Signature DOT Form 140-063 Revised 09/2005 M Approving Authority Signature Page 13 of 84 EX H I BI1IB/S cope/of/S ery ices/Amendment/#2: /Pasco/ Citywide/Traffic/S ignal/Improv ements/80MIUMMO/Oft Esti mated/Budgedllllllllllllllllllllllllllllllllllllllll July/29,/2016////// D K S/Associates PBS TranTech ShannonMilson M&G/Survey ✓off' �°- c >�' E' @ F� - u '_ 5 P c 0 Y .2N c 1f"HfHflfiHff Y ~ a n �""""""R ti Sectionl: Project Management and Administration Section 1.1 Project Management o 6 5 0 0 2 0 0 12 S"f".899.10 $"""f"fi,899. 10 Section 1.2 Sc hedule o 3 o a 0 0 0 o a $64.06 $fff $""flff" ffi Section 1.31 nvoic ing o 1 0 0 0 1 0 0 2 $"os.46 $"lf $"""f""'SosA Section 1.4 Meetings o 18 17 o 0 0 0 402 35 in,eso.68 1""02.00 P"""""",052.68 Section 2: Final Priordization of System l mprovements o 0 0 0 0 0 0 0 0 $"O.17 $"lf y" ""f"d0.17 Section 3: Environmental Documentation o 0 0 0 0 0 0 0 1" ff5,672.00 o effHH ffEf f PI 672.00 S1 ffwffRf ff .72 .60 Section 4: Public Outreach Support o 0 0 0 0 0 0 3a 0 fff "wf 11` iso S"f""""�3so Section S: Traffic Signal Modification F inaI Plans, Spefk ations, and Estimate 1 12 15 z] 8 2 2 19 66 S"""x,193.83 Y"9.00PfMr"f",212.83 Section 6: Civil l mprove ment F inaI Plans, Spec ifkations, and Estimate o 0 0 0 0 0 0 o s 40 0 0 40 1 1R8� 81 Si"W iff"fff gt06"f ""t,�..753 Section 9: Design Engineering Seryices During Bidding o o a o 0 0 0 8 0 $nwf $qa0 $fffwf f 40 TOialHOIlYS 1 41 3] 2] 8 5 2 6330 y x,6]200 0 40 0 0 40 1 �f 0 0 0 0 0 0 0 $f""fff 0 0 Hourly Rate an4<3 .., o a Hour /rota, IMF Tota, Totals - By Consultant Sectionl: Project Management and Administration $17,220.59 $2,672.00 $9,847,53 $0.00 $0.00 201 .HlwffHa�ges/ y m, 604.82 1Expense y a, 13530 PffWffffff0[9,740.12 0 SUB TOTAL: $29,740.12 Prwrw golf Section 1.1 Project Management 0 10 7 0 0 2 0 0 20 �1 [ L 3.058.66 j�fW Pn`W",058.66 Section 1.2 Sc hedule o 5 0 0 0 1 0 0 6 e",W02 MfrW �"��""ff",W02 Section 1.31 nvoic ing 0 2 0 0 0 1 0 0 3 1"""""64.19 grwftlf S"f""rwwr s Section 1.4 Meetings o 30 27 0 0 0 0 656 57 1""".163.28P%5"f82 $ffffffff",819.10 Section 2: Final Prioritization of System l mprovements o 0 0 1 0 0 0 0 1 $"0.25 1iffffffffffff iffffW"W"c.25 Section 3: Environmental Documentation 0 0 0 0 0 0 0 0 0 S"f"ff"""f"ff ifffrw iff"rffrwrNf Section4: Public Outreach Support o c o 0 0 0 0 55 o efrwnwfn 0"5 10 iffnwnwnwff §5.10 Section 5: Traffic Signa l Modification F inal Plans, 5pefk ations, and Estimate 1 20 25 43 12 a 2 31 106 Sx"""rc{3,281.15 9 "{3,312.15 Section 6: Civil l mprovement F inal Plans, Spec'rfkations, and Estimate o 0 0 0 0 0 0 0 35 ao 28 16 155 8 e"28.62 322 �1""t"iffn""S1oo g�"fk51s.07 Section 8: Geotec hnk al Design 0 0 0 0 0 0 0 0 2 0 28 12 2 8 4 .tea y ,,26667 56 .2�3taf.3so.45 .i [128.62 y e,70400 $ x,2696] PrMff�f 3,97367 Section 9: Design Engineering Services During Bidding o 6 0 0 0 0 0 13 o efnxfff"fmf 1f"145 11""""f"""""ffff 3.45 Section ll: Survey(Added Consultant Servk e) 0 0 0 0 0 0 0 0 161 10o SM,97 261 1 1M,081.52 1 1"597 P""""W%,107.49 Sec tion 12: Reduction in Seryk es 11ff$s75oo) 2 0 28 12 2 8 4 $.269.67 .HlHH 161 100 y "5.9] Tobi Hours Hourly Rate Totals - By Consultant 1 66 59 44 12 8 2 5 """55.37 .M ! y "f f( .1"Rff{H5H,f4f0ao0) 35 80 28 16 155 6 y "28.62 a 111443 s $131 z" $10743 $ssse $m a�4z o a Hour Rota, o a /Project///INI/ Tota, $22,254.92 1 $0.00 $35,119.07 $13,973.67 $30,107A9 832 Jfwfages/ 1fHpense y 102,250.51 y %,1]963 1 $""'110,430.14 SUBTOTAL: $101,455.14 PASCO/CITYWIDE/AMENDMENT/#2/TOTALS: $39,475.51 $2,672.00 $44,966.60 $13,973.67 $30,107.49 $131,195.27 Page Ifo/1 AGENDA REPORT FOR: City Council August 29, 2016 TO: Dave Zabell, City Manager Regular Meeting: 9/6/16 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Reappointment to Regional Public Facilities District Board of Directors I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to reappoint Matt Watkins to the Board of Directors of the Tri - Cities Regional Public Facilities District, term to expire October 1, 2019. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: Each of the Cities approved the Interlocal Cooperation Agreement providing for the creation of the Tri -Cities Regional Public Facilities District (TCRPFD), effective October 1, 2010. There are nine members of the Board of Directors of TCRPFD, three to be appointed by each City Council. All members of the Regional Board are to be either members of the respective City Council or the respective City's Public Facilities District. Board members serve three-year terms and may be reappointed to serve not more than three consecutive full terms. V. DISCUSSION: In September 2010, Council made the initial appointment of Mayor Watkins (three- year term) as Pasco representative to the Board and, reappointed Watkins in 2013 to a three-year term, which expires 10/1/16. Councilmember Francik (term expires 10/1/18) and Councilmember Martinez (term expires 10/1/17) also serve on the Board. Staff requests reappointment of Mayor Watkins to the Tri -Cities Regional Public Facilities District Board, to a term which will expire October 1, 2019. Page 15 of 84 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Development of a Complete Streets Policy I. REFERENCE(S): Resolution August 23, 2016 Regular Meeting: 9/6/16 IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. Policy within the City of Pasco, Washington. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: adopting a Complete Streets Complete Streets "Complete Streets" is a concept that promotes streets that are safe and convenient for all users including motor vehicle drivers and passengers, pedestrians, bicyclists, transit riders, etc. and provides accommodation for all such transportation uses. Three important ideas of Complete Streets are: Protect vulnerable users. Provide mobility options. Create healthy, livable communities. The Complete Streets policy reconfirms the commitments the City has already made to safety for all road users through our Bicycle and Pedestrian Master Plan. The policy applies to all transportation projects within City right-of-way, both local and arterial. Page 16 of 84 While the policy promotes roadway enhancements like bicycle lanes, pedestrian pathways and sidewalks, the policy allows for exceptions under certain circumstances. Policy exceptions are as follows: 1. The associated cost for accommodation is not economically feasible by being excessively disproportionate to the need or probable use or more than 20% of the project cost. 2. The accommodation is not physically feasible; i.e. projects currently slated for or in construction or areas where there is not enough space to construct the accommodation. 3. At the discretion of the Public Works Director or designee. Transportation Improvement Board Funding Opportunity - Complete Streets Award The Transportation Improvement Board (TIB) has a funding opportunity for Complete Streets. Nominations will be solicited in September and will be due in October. In order to be eligible, a city must have an adopted Complete Streets Policy. From the TIB website: "The Complete Streets Award is a new funding opportunity for local governments. The legislature provided funding in 2015 and the first awards are expected to be given in January of 2017. Awards will typically range between $250, 000 and $500, 000. TIB has developed this new funding source to be different from its other grant programs. The Complete Streets Award is flexible money given to any city or county in Washington state who has an adopted complete streets ordinance and shows an ethic of planning and building streets that use context sensitive solutions to accommodate all users, including pedestrians, transit users, cyclists, and motorists." Other Jurisdictions Throughout the United States, nearly 1,000 agencies have adopted policies supporting Complete Streets implementation within their jurisdiction. In Washington alone, 31 cities, counties and regions have adopted a Complete Streets policy. Policy Elements The National Complete Streets Coalition provides guidance on what should be included in a Complete Streets policy. They have outlined 10 elements for an effective policy: Includes a vision for how and why the community wants to complete its streets. Specifies that 'all users' includes pedestrians, bicyclists and transit passengers of all ages and abilities, as well as trucks, buses, emergency vehicles, and automobiles. Encourages street connectivity and aims to create a comprehensive, integrated, connected network for all modes. Is understood by all agencies to cover all roads. Page 17 of 84 Applies to both new and retrofit projects, including design, planning, maintenance, and operations for the entire right-of-way. Makes any exceptions specific and sets a clear procedure that requires high- level approval of exceptions. Directs the use of the latest and best design criteria and guidelines while recognizing the need for flexibility in balancing user needs. Directs that Complete Streets solutions will complement the context of the community. Establishes performance standards with measurable outcomes. Includes specific next steps for implementation of the policy. V. DISCUSSION: This resolution sets forth the Complete Streets Policy for City of Pasco, thereby affirming Pasco's ongoing commitment to the safety of our citizens and making Pasco eligible for upcoming grant funding. This item was discussed at the August 22, 2016 Council Workshop. Page 18 of 84 RESOLUTION NO. A RESOLUTION ADOPTING A COMPLETE STREETS POLICY WITHIN THE CITY OF PASCO, WASHINGTON. WHEREAS, the "Complete Streets" concept promotes streets that are safe and convenient for all users including motor vehicle drivers and passengers, pedestrians, bicyclists, transit riders, and WHEREAS, promoting pedestrian, bicycle and transit travel as an alternative to automobiles reduces negative environmental impacts, promotes healthy living and is less costly to the commuter, and WHEREAS, the development of a more complete transportation network or "Complete Streets" can improve pedestrian safety, increase the transportation network's capacity, and promote improvements in public health, and WHEREAS, studies have found that providing more travel options, including public transportation, bicycling and walking facilities, is an important element in reducing congestion. Many studies show that when roads are better designed for bicycling, walking, and taking transit, more people do so, and WHEREAS, transportation costs can be reduced when local infrastructure encourages active transportation, which helps families replace car trips with bicycling, walking, or taking public transit. When roads are redesigned and maintained to attract pedestrians, the local economy improves and diversifies from increased buyers, which creates job growth and increased investment in the area, including surrounding property values, and WHEREAS, the Washington State legislature has passed complete street legislation that encourages the Washington State Department of Transportation and local governments to consider all users in transportation -related projects; and WHEREAS, the City of Pasco is committed to the safety and health of its residents and visitors NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the City of Pasco adopts the Complete Streets Policy. Section 1. To the extent feasible, the City of Pasco will incorporate Complete Streets considerations and practices as outlined in the City's Complete Streets Policy found in Section 2. Page 19 of 84 Section 2. City of Pasco Complete Streets Policy Purpose The purpose of the Complete Streets Policy is to ensure all users are considered in the construction of all City transportation improvement projects as outlined in the Comprehensive Plan and detailed in the adopted Bicycle and Pedestrian Master Plan. The Complete Streets Policy will help to increase the overall health of the community in Pasco as well as supporting the economy by increasing the desirability of Pasco real estate, all while increasing the safety of all travelers in Pasco. This policy affirms Pasco's commitment to the safety and health of its citizens. Definitions Complete Street — a roadway that is designed to be safe for users of all ages and abilities including drivers, cyclists, transit vehicles and riders, and pedestrians. Street Project — the construction, reconstruction, retrofit, maintenance, alteration or repair of any street. Includes the planning, design, approval, and implementation processes, except minor routine upkeep such as cleaning, sweeping, mowing, spot repair, or interim measures. Users — vehicles or individuals that use streets. This includes pedestrians, cyclists, trucks, automobiles, emergency vehicles, transit vehicles and riders, and people of all ages and abilities including children, youth, families, older adults, and people with disabilities. Implementation All street projects including new construction, reconstruction, and rehabilitation shall include Complete Streets elements in order to create an interconnected, integrated network of inclusive facilities. This network may include sidewalks, bike lanes, lighting, transit accommodations, or crosswalks as on -street accommodations as well as multi -use paths. The implementation of various Complete Streets elements will call on the latest and best design criteria and technology. The design of various complete streets components to be implemented shall be based on a context sensitive approach, recognizing that transportation needs vary, considering the street's existing conditions and the present/future needs for all users. This policy will also be implemented through the development of various transportation plans for the City. These plans include the Transportation System Master Plan, Bicycle and Pedestrian Master Plan, and the Comprehensive Plan. Exceptions The following scenarios provide an exception to the Complete Streets Policy: 1. The associated cost for accommodation is not economically feasible by being excessively disproportionate to the need or probable use or more than 20% of the project cost. 2. The accommodation is not physically feasible; i.e. projects currently slated for or in construction or areas where there is not enough space to construct the accommodation. 3. At the discretion of the Public Works Director or designee. Page 20 of 84 Performance Measures The performance of this policy will be monitored and addressed through the Capital Improvement Program (CIP) and reporting process. Section 3. This resolution shall be effective immediately. Passed by the City Council of the City of Pasco this 6th day of September, 2016. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney Page 21 of 84 AGENDA REPORT FOR: City Council August 23, 2016 TO: Dave Zabell, City Manager Regular Meeting: 9/6/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Final Acceptance: Butterfield WTP South Basin Drain Bypass Improvement Project I. REFERENCE(S): Vicinity Map Resolution Construction Photographs II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Resolution No. , accepting work performed by Ray Poland & Sons, Inc., under contract for the Butterfield Water Treatment Plant Drainage Bypass Improvement Project. III. FISCAL IMPACT: 2013/2015 Water Sewer Bond Proceeds - $46,699.09 IV. HISTORY AND FACTS BRIEF: The project involved disconnecting the south sedimentation basin drain line from the sanitary sewer and directing flows to the backwash ponds, as well as an asphalt overlay to raise the driving surface of the dock approach to better align delivery truck beds with the loading dock. The project was advertised to qualified contractors from the City's Small Works Roster. Three contractors responded. The lowest bid was received from Ray Poland & Sons, Inc., in the amount of $36,885.99. The 2016 CIP Budget amount for the project is $70,000.00. Page 22 of 84 V. DISCUSSION: The project was successfully completed within the allotted contract time. The final project construction contract totaled $46,699.09. The $9,813.10 overage equates to an increase of approximately 27%. Two Change Orders were issued to address modifications to the project plans due to changed conditions in the field and Americans with Disabilities Act (ADA) sidewalk ramp revisions to the access driveway it made economic and operational sense to complete along with the other work. This item was discussed at the August 22, 2016 Council Workshop Meeting. Page 23 of 84 L:7 ISI cv DMC. &4wfow N7T — Drtingp Prryzi a� a� r/Yats DI61MN Ba" SME' M7 SME ST # h s4ij ft*4,,, ■#! ■! PRO ECT L OCA TION• 1306 l+'W B STREET VICINITY MAP SCALE: NONE „. C[TY OF ��►sco ��i�IIIIIII������1�fIIIU sl'�3 V�kop:�, PRO ECT L OCA TION• 1306 l+'W B STREET VICINITY MAP SCALE: NONE „. C[TY OF ��►sco ��i�IIIIIII������1�fIIIU sl'�3 Lt *11111141130150113 A RESOLUTION ACCEPTING WORK PERFORMED BY RAY POLAND & SONS, INC., UNDER CONTRACT FOR THE BUTTERFIELD WATER TREATMENT PLANT DRAINAGE BYPASS IMPROVEMENT PROJECT. WHEREAS, the work performed by Ray Poland & Sons, Inc., under contract for the Butterfield Water Treatment Plant Drainage Bypass Improvement Project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering's recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering's recommendation and thereby accepts the work performed by Ray Poland & Sons, Inc., under contract for the Butterfield Water Treatment Plant Drainage Bypass Improvement Project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this day of September, 2016. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney Page 25 of 84 woe T I. 41 ! j's "!!�. - •yi.�. I � ' . 1jj /rte f � 00 Y Jr.11 AF oe�J x 1%.. M a - 4 N���r�� _ - -WOW _logo W dot A 514 10 alp dameL ' • r ♦ • _. x33 -r • - .. r .l' i -� • 6 1 'y.' 1� f • _ ,' R -- Yt - � - .#,� '' yam, k�" ■ w + -. ,� r !/-- - � 7� � .� .r 03: 25 PM AraF• VIP :moi"/' -71�� IF i <all it Or AV .: _ Q. _ '. + _ _ _ `1f. • .dD _ ar, • _ _ qk ,- • -- _ —t — % A •wits !` • • • _ �' 10 Nii or low- _.>ti� s - • ► . + _ _ �� _i _ "" 1-r i ` " -1 a '. ,_ � _ y ■ ♦ 910 a44 j i « _ - _ r • R 40 or pni 0- 4C. op _ ? Aa Ti A, 41 a + Ao 10 dp_ < 14A t. F y A i — r r ' WN - v �, 1w, ik: � - � `1r�'• ", yr .. y • �. r .Y .. YF, F r _a, �.: .. . � `i_. • - - -may... ' t �, � i`.4 ' • �. 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's♦ ra,�> , Y 11 + a"'S'IfI� � ,�L • • r , M / r d I w NJ ' � '' + ,�• 1 i r f#..Ir �. ,y�Jlt. r,.r�w lli 9r- f�. sr.p1 � ^.'� ..04/2016 R / ) a i r' ,` , r ^ r r i. ry, a /1 t I,,,. dE •r / f t! RY r. Frl � i. � 'rr�j%[. , r y `�Jy, r r�r / - Y, a; \ r rf• R r' II'r A� , /a r,r. aMt r+i+tr'aN'.(t.er' Y.rr prt_j,T �.M". Mri�iJ'fL }1ir�ij1)hrRv , ' a f � it �xdr-i r."rT ^R 1Y_,YI rx'.,�y r*' r. #,1d.[.Ifb.•i��•N,i d�/�d 'rl'a�yr�`rr G.'fa1 'ti'[la �li ! �1 rr.l• •�..�n r r. s .: .� 0, ,y1m r ., ., - ' x ° t '. sr ' t ,�r ^, ' 1 • y! p I i .!. , 1, 11 Artt ' %3':/�,Tr•��tr.., S{/,�tib e^t, +rfi'_YM/A,1r,P •r'°Ii, y d b r�I r� a.r.? ' y/ : r11rtr 'o 4 4- , Rr F / v ( rt W, ' A r aAlI�� vwr.r0, 1 d� .e ^ f. 09:05 R M r r ' � '' + ,�• 1 i r f#..Ir �. ,y�Jlt. r,.r�w lli 9r- f�. sr.p1 � ^.'� ..04/2016 R / ) a i r' ,` , r ^ r r i. ry, a /1 t I,,,. dE •r / f t! RY r. Frl � i. � 'rr�j%[. , r y `�Jy, r r�r / - Y, a; \ r rf• R r' II'r A� , /a r,r. aMt r+i+tr'aN'.(t.er' Y.rr prt_j,T �.M". Mri�iJ'fL }1ir�ij1)hrRv , ' a f � it �xdr-i r."rT ^R 1Y_,YI rx'.,�y r*' r. #,1d.[.Ifb.•i��•N,i d�/�d 'rl'a�yr�`rr G.'fa1 'ti'[la �li ! �1 rr.l• •�..�n r r. s .: .� 0, ,y1m r ., ., - ' x ° t '. sr ' t ,�r ^, ' 1 • y! p I i .!. , 1, 11 Artt ' %3':/�,Tr•��tr.., S{/,�tib e^t, +rfi'_YM/A,1r,P •r'°Ii, y d b r�I r� a.r.? ' y/ : r11rtr 'o 4 4- , Rr F / v ( rt W, ' A r aAlI�� vwr.r0, 1 d� .e ^ f. 09:05 R M AGENDA REPORT FOR: City Council August 17, 2016 TO: Dave Zabell, City Manager Regular Meeting: 9/6/16 Rick Terway, A&CS Director FROM: Brent Kubalek, Recreation Services Manager Administrative & Community Services SUBJECT: Accept Work Highland Park Football Field Upgrades I. REFERENCE(S): Proposed Resolution Project Photo II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. , accepting the work performed by Musco Sports Lighting LLC, AllPlay Systems LLC and Almond & Sons Asphalt LLC, under contract for work performed on the Highland Park Football Field Upgrade Project. III. FISCAL IMPACT: $108,500 - Park Development Funds IV. HISTORY AND FACTS BRIEF: On July 6, 2015, Council approved submitting an application to the Washington State Recreation and Conservation Office, for 50% grant assistance for Highland Park Football Field upgrades, with a commitment of $100,000 matching City funds. The City received notification of the grant award of up to $133,500 and signed the RCO Agreement in January 2016. Pasco Youth Football committed to contribute $25,000. The City contracted with King County Directors Association for procurement of lights and bleachers. Construction began in April and was completed in July. The project included installation of bleachers and ADA accessible paths, and new lighting to allow for play later in the day or evening thus accommodating more teams and small tournaments. Page 31 of 84 V. DISCUSSION: The project is now complete and was finished on schedule. There was one change order in the amount of $5,557 to upgrade the electrical transformer at the park. The City's final contribution to the project is $108,500. Staff recommends acceptance of the project. Page 32 of 84 RESOLUTION NO. A RESOLUTION ACCEPTING WORK PERFORMED BY MUSCO SPORTS LIGHTING LLC, ALLPLAY SYSTEMS LLC AND ALMOND & SONS ASPHALT LLC UNDER CONTRACT FOR WORK PERFORMED ON THE HIGHLAND PARK FOOTBALL FIELD UPGRADE PROJECT. WHEREAS, the work performed by Musco Sports Lighting LLC, Allplay Systems LLC and Almond & Sons Asphalt LLC, for work performed on the Highland Park Football Field Upgrade Project has been examined by Administrative & Community Services and been found to be in apparent compliance with the applicable project specifications, and WHEREAS, it is Administrative & Community Services recommendation that the City of Pasco formally accept the contractor's work as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with Administrative & Community Services recommendation and thereby accepts the work performed by Musco Sports Lighting LLC, Allplay Systems LLC and Almond & Sons Asphalt LLC., for the Highland Football Field Upgrade Project as being completed in apparent conformance with the project specifications, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Administrative & Community Services Director and Finance Director. PASSED by the City Council of the City of Pasco this 6th day of September, 2016. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney Page 33 of 84 �' r �lrr�lrrrf�� it "�ttendanceAwareness Month" September 2016 WHEREAS, good attendance in school is essential to student achievement, learning and progress toward graduation; and WHEREAS, chronic absence — missing 10 percent, two or three days a month, or more — is a proven predictor of academic trouble and dropout rates, and weakens our communities and our local economy; and WHEREAS, the impact of chronic absence hits low-income students and children of color particularly hard and exacerbates the achievement gap that separates these students from their peers if they lack the resources to make up lost time, or face systemic barriers to getting to school; such as unreliable transportation, lack of access to health care, unstable or unaffordable housing; and WHEREAS, absenteeism also undermines efforts to improve struggling schools, since it is hard to measure improvements in classroom instruction if students are not in class to benefit from them; and WHEREAS, schools and community partners can reach out more frequently to absent students to determine why they are missing school and what would help them attend more regularly; and WHEREAS, all students, even those who show up regularly, are affected by chronic absence because teachers must spend time reviewing for students who missed lessons; and WHEREAS, chronic absence can be significantly reduced when schools, parents and communities work together to monitor and promote good attendance and address hurdles that keep children from getting to school; NOW, THEREFORE, I, Matt Watkins, Mayor of the City of Pasco, Washington, on behalf of the entire City Council, do hereby proclaim September 2016 as: AqzE5V(DA5VCE AW,4XE ESS �t0NW and call upon families, parents, students and all citizens to focus on reducing chronic absenteeism to give all children an equitable opportunity to learn, grow and thrive academically, emotionally and socially. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Pasco, State of Washington, to be affixed this 6t' day of September 2016. D�L( Matt Watkins, Mayor City of Pasco Page 35 of 84 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Rick Terway, Director Administrative & Community Services SUBJECT: Yard and Business of the Month Awards I. REFERENCE(S): August 26, 2016 Regular Meeting: 9/6/16 IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Mayor Watkins to present Certificates of Appreciation for August 2016 "Yard of the Month" and 'Business Appearance of the Month" to: Raul & Maria Calderon, 228 North Elm Avenue Paula Ochoa, 4021 West Irving Street Gail & Lyndsey Todd, 4914 Desert Plateau Drive Maid & Sabira Velicanin, 8820 West Court Street Collegium Cafe, 3525 East "A" Street III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 36 of 84 City ot Tmeo Cert ficate of 9YLYreciation The City Council of the City of Pasco is proud to select 228 N. ELM A VE. Home of RAUL & MARIA CALDERON "YARD OF THE MONTH" We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others. Given this 6th day of September 2016 Matt Watkins, Mayor � r1vtr�V.V� nj �..:: �.. �� \ � J w _�---� i \` �✓,r�,� � -�..J' .T`:;:a � L.." --.f � �, J.� •_l a - �-1_. `- f -_I �._,✓-. a .• .�,..1. `.�---. -�J �-".`,•J"�- �." .. ��',� d CD '� f �.�I' !(: 7Y f I >, 4f ai ..a .<L.i \ .! fA� 'r \ I . �.�e' ♦ P,,. �.� ,� \, ...., y�. r ...I: .,\. l ;� _ ! ti`. J` •�... L,• ,\Mrlr"ni r..5�_i `l `� r ` 'GI 'i .r°_ \ r�" 5 v+ L_ ;� � I .,� � `, ;,` �+'I>,. O h 00 -P City ot Tmeo Cert ficate of !7YLYreciation The City Council of the City of Pasco is proud to select 4021 W. IR VING ST. Home of PAULA Q CH©A "YARD OF THE MONTH" We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others. Given this 6th day of September 2016 T CD W CD 0 co Matt Watkins, Mayor City ot Tmeo Certi O'cate of Appreciation The City Council of the City of Pasco is proud to select 4914 DESERT PLATEAU DR. Home of GAIL & LYNDSEY TODD "II"ARD OF THE MONTH" We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others. Given this 6th day of September 2016 W CD 0 co .p Matt Watkins, Mayor City ot fiasco Cerricate of gppreciation The City Council of the City of Pasco is proud to select 8820 W. CURT ST. Home of MAID & SABIRA VELICANIN "YARD OF THE MONTH" We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others. Given this 6th day of September 2016 Matt Watkins, Mayor 4 C) O co City ot Taqeo Certiftcate of 9YLYreciation The City Council of the City of Pasco is proud to select 3525 E. A STREET Home of COLLEGIUM CAFE %USUMS of THE MONTH APPEARANCE AWARDIV We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others. ;Given this 6th day of September 2016 Matt Watkins, Mayor AGENDA REPORT FOR: City Council August 31, 2016 TO: Dave Zabell, City Manager Regular Meeting: 9/6/16 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Alternative City Council Voting System Public Hearing I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT A PUBLIC HEARING III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The City and the ACLU jointly filed a Partial Consent Decree in the Eastern District of Washington, Federal Court to resolve questions regarding the City's compliance and ability to comply with the federal Voter Rights Act (VRA). The filing provides for the parties to meet and confer, by September 15 to "determine whether the parties can agree on a remedial option for compliance with Section 2 of the Voting Rights Act." The City has consulted with political science, demographic and legal professionals with expertise in VRA issues in order to develop and review various voting systems which may be considered as remedial to the VRA violation. The purpose of the public hearing is to present and provide an analysis of possible remedial voting systems and to hear from the public on those and other plans they wish the Council to consider. While the Federal Court must ultimately approve any remedial plan, whether such plan is supported by both the ACLU and the City, or by choosing between alternative plans offered by the parties, citizen comment and input is an important component for the Council to consider in selecting the plan that it feels best serves the community in fair representation and is in compliance with the law. Systems compliant with current state statutes suggested for consideration are modification of the current City system which utilizes five single -member districts and two at -large positions to allow for voting by district in the general election, and the ACLU's preferred seven single -member district plan. In addition, an alternative which Page 42 of 84 is somewhere between these two systems (i.e., six single -member districts and one at - large position), might also be considered. To address the VRA issues, the five -district plan, at the least, would have to become district -based for both primary and general election contests - that is, only voters residing within each district would vote for district candidates in each election. 5-2 System: providing for district -based voting for the five districts, while retaining two at -large Council seats, would address VRA compliance concerns while maintaining the opportunity for any citizen, regardless of residence, to run for one of the at -large seats on the City Council, every two years. Every four years, any citizen could file for the district seat (or an at -large seat), also. Likewise, all voters would be able to cast ballots in three of the seven City Council races in a four-year cycle. Under this scenario it is possible to maintain the two districts which currently exist, both having a significant majority Hispanic Citizen Voter Age Population (HCVAP). 7-0 System: the ACLU's preferred system proposes seven single -member districts, all district -based, with as many as three districts over the 50% mark in terms of HCVAP. Under a seven -district system, citizens would have one opportunity to vote for City Council members and one opportunity to run for a seat on the Council, for the district within which they live, in each four-year period. 6-1 System: district -based voting in six single -member districts, with one at -large seat, would provide the opportunity to create three HCVAP districts, similar to the ACLU favored 7-0 system. At the same time, maintaining one at -large seat would provide all voters the opportunity to vote for two candidates for City Council, as well as providing an additional opportunity for citizens to run for election, regardless of residence, in each four-year period. The narrative above covers three general voting systems (5-2, 7-0 and 6-1) with discussion of the opportunities of citizens to vote for City Council candidates as well as to run for election to a seat on the Council. Another important consideration for Council is the ability of all citizens to be represented with their votes for City Council. To consider the ability of the City's Latino citizens to elect representatives of their choice, the percentage of Hispanic (surnamed) citizens who are of voter -aged population (HCVAP) is being calculated for representative districts which could be created under each of the three plans introduced (staff intends to be able to present this data at the hearing of 9/6/16). It may be possible to increase or decrease HCVAP percentages within districts slightly by moving district boundaries or by altering district boundaries without consideration of existing precinct boundaries. The extent to which boundaries can be modified to produce desired percentages and/or balance is a question that Council must ultimately determine in October, subject to final approval by the Federal court. Page 43 of 84 V. DISCUSSION: It is recommended that Council hear the comments of citizens at the public hearing and consider the issues of compliance with the VRA in anticipation of providing direction to staff on its preferred alternative at the meeting of September 19. Page 44 of 84 AGENDA REPORT FOR: City Council August 29, 2016 TO: Dave Zabell, City Manager Regular Meeting: 9/6/16 FROM: Rick White, Director Community & Economic Development SUBJECT: Pasco Land Use Fee Schedule I. REFERENCE(S): Proposed Ordinance Existing Fee/Actual Cost/Recommended Fee and Subsidy Spreadsheet II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. , revising Land Use and Permitting Fees and Repealing Appendix A of Title 25 and Repealing Section 26.52 of the Pasco Municipal Code, and further, authorize publication by summary only. III. FISCAL IMPACT: Revenue from the fees for Land Use Permits is approximately $15,000 per year. The Fire Safety Inspection Program for 2015 resulted in an approximate surplus of $6,000 (budget of $55,000 versus expenditures of $49,000) due to costs with contract inspector "backfill" being less than anticipated. In 2016 it appears the budgeted amount of $55,000 will be used. Depending on Council action, the Fire Safety surplus and the revenue from Land Use Permit fees may be more or less than current estimations. IV. HISTORY AND FACTS BRIEF: Pasco charges fees for land use and permitting activities through Title 3 of the PMC. As with land use fee schedules in many communities, the existing fee schedule has not been updated since at least the mid 1990's. The attached spreadsheet identifies the existing fee for land use/permitting activities, the actual/average cost in today's dollars and the amount of subsidy for processing. Page 45 of 84 The spreadsheet has been revised from the Workshop presentation of 8/22/16 to include potential subsidies should the recommended fees in the proposed ordinance be adopted. The spreadsheet is categorized in the following sections: Fees that implement development; Fees that are associated with codified processes in the PMC; Fees that benefit single property owners or that appeal decisions resulting from codified activities. Council discussed the proposed revised Fee Schedule at the Workshop Meeting of August 22, 2016. V. DISCUSSION: In broad terms, land use and permitting fees are a function of Council policy. Council may wish to recover full cost for certain fees and recover less than full cost for other fees. For example, with fees that implement development activities otherwise in conformance with existing codes (for example, Binding Site Plan Permits), Council may decide on a policy that subsidizes the actual cost in an effort to promote development which expands the community tax base which in turn benefits all citizens. With fees associated with the benefit of a single property owner resulting from a codified process (for example, appeals from the Hearing Examiner/Planning Commission), Council may decide on a policy that recovers the actual cost to the City for processing. Related to this discussion is the issue of the Fire Safety Inspection Fee. Staff provided an update to Council in January of this year and the existing fee schedule was discussed. Resulting from the discussion was sentiment that revisions to Fire Safety Fee schedule should be suggested in time for implementation in 2017. The attached spreadsheet shows the recommended revisions to the Fire Safety Fee schedule and recommends that High Hazard inspections taking less than two hours and all Moderate Hazard inspections pay the existing $75 fee (billed annually at $37.50 versus every other year at $75). A $150 fee is recommended for High Hazard inspections taking more than two hours. Page 46 of 84 ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Revising Land Use and Permitting Fees and Repealing Appendix A of Title 25 and Repealing Section 26.52 of the Pasco Municipal Code. WHEREAS, Title 3 of the Pasco Municipal Code contains the Fee Schedule for a variety of land use permits and processes; and WHEREAS, the existing Fee Schedule has remained unchanged for approximately 20 years; and WHEREAS; the existing Fee Schedule does not reflect the current cost of processing various land use permits; and WHEREAS; those land use processes costing more for processing than the current fees realize a public subsidy; and WHEREAS, the Pasco City Council desires to minimize the amount of public subsidy of the cost of processing land use permits; and WHEREAS, experience with Fire Safety Inspection Program has resulted in a more equitable manner in which to assign appropriate inspection fees; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. That Section 3.07.030 of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 3.07.030 BUILDING PERMITS: A) State: Fee/Charge Reference 1) State Bldg Code Council — charged on all $4.50 16.04.040 building permits issued. B) Building: Fee/Charge Reference 1) Building Permit Based on Improvement Value. Value of Improvement: Permit Fee: 16.04.040 $1 to $10,000 $50.00 $10,001 to $11,000 $195.25 $11,001 to $12,000 $209.25 $12,001 to $13,000 $223.25 $13,001 to $14,000 $237.25 Page 47 of 84 C) $14,001 to $15,000 $251.25 $15,001 to $16,000 $265.25 $16,001 to $17,000 $279.25 $17,001 to $18,000 $293.25 $18,001 to $19,000 $307.25 $19,001 to $20,000 $321.25 $20,001 to $21,000 $335.25 $21,001 to $22,000 $349.25 $22,001 to $23,000 $363.25 $23,001 to $24,000 $377.25 $24,001 to $25,000 $391.25 $25,001 to $50,000 $391.75 for the first $25,000 + $10.10 for each add'1$1,000, or fraction thereof $50,001 to $100,000 $643.75 for the first $50,000 + $7.00 for each add'1$1,000, or fraction thereof $100,001 to $500,000 $993.75 for the first $100,000 + $5.60 for each add'1$1,000, or fraction thereof $500,001 to $1,000,000 $3233.75 for the first $500,000 + $4.75 for each add'l $1,000 or fraction thereof $1,000,001 and up $5608.75 for the first $1,000,000 + $3.65 for each add'1$1,000 or fraction thereof 2) Plan Review a) Improvement value less than No plan review fee $10,000 b) Improvement value greater 65% of bldg. than $10,000 permit fee (when a plan view is required) 3) Fast Track Plan Review 100% of bldg. permit fee Plumbing: Fee/Charge 16.04.035 Admin Order #76 Reference D) E) F) G) H) I) J) K) L) 1) Minimum Permit Fee $50.00 16.08.020 2) Gas appliance and piping installation $50.00 16.12.160 permit fee Restoration of surface by City and Fee/Charge Reference inspection: 1) Restoration + 1 yr. of maintenance Cost 16.12.270 Testing New Piping: Fee/Charge Reference 1) Expense tests and inspections. Cost 16.12.300 Factory Assembled/Mobile Homes: Fee/Charge Reference 1) Placement permit $50.00 19.24.050 Moving Buildings: Fee/Charge Reference 1) Without use of public R.O.W. $25.00 16.28.030 2) With use of R.O.W. $100.00 16.28.030 3) Into city limits from outside city limits $100.00 16.28.030 4) From within city limits to outside city $25.00 16.28.030 limits Mechanical Permit: Fee/Charge Reference 1) Minimum Permit Fee $50.00 16.32.030 Fire Safety Inspections: Fee/Charge Reference 1) Initial Inspection (all Moderate Hazard and $75.00 16.40.010 all High Hazard inspections taking less than 2 hours inspection time (Moderate Hazard is billed in annual increments of $37.50 — High Hazard is billed $75.00 annual] High Hazard inspections of 2 hours or $150.00 16.40.010 more duration 2) Re -Inspection (first re -inspection is w/o $75.00 fee) Signs: Fee/Charge Reference 1) Application Fee $50.00 17.16.030 Demolition Permits: $50.00 16.04.040 Right -of -Way Permits: $50.00 12.04.050 Page 49 of 84 M) Street Cut - including inspection of Fee/Charge Reference surfaces 1) Unpaved surfaces $10.00 12.24.100 Section 2. That Section 3.07.100 of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 3.07.100 PLANNING PERMITS: A) Plats and Subdivisions: Fee/Charge Reference 1) Title 4 Appeals Actual costs 4.02.100 2) Park Impact Fee, per unit plus 3.25% $450.00 26.20.020 annual increase from 1/1/99 3) Planned Unit Development $700.00 25.62.090 4) Long Plat (Preliminary Plat) $650.00 700.00 26.52.010 (26.24.120) a) Additional per lot (not to exceed $30.00 26zv-52. $950.00) 5) Final Plat Inspections and Plan Prevailing 26.c�5 Approval Engineering Rates 26.28 6) Short Plat Applications (26.36.040) $390.00-700.00 26�0 26.36 foe .g) Appeal f ,,,ti, 14ea frog Examiner's Xi 00.09 25 94.150 79) Decision Rezone (Zone Change) (25-98) $700.00 T41 -e-25.88 (Apd- A) 845) Appeals from Planning Commission $100.00-700.00 2c�5 Decision 25.86 25.88 9) Right of Way/Easement Vacation $200.00 300.00 12.40 10 Boundary Line Adjustment $50.00 26.44 11 Zoning Determination $75.00 4.02 12 Special/Conditional Use Permit $350.00 500.00 25.86 B) Hearing Examiner: Fee/Charge Reference 1) Hearings and Variance (25.84) $300.00 700.00 Title 25.84 (x A) 24 Appeal Heating Examiner- Deem; ,r $x-00.09 25 .94.150 2) Copy of Hearing Examiner Review Cost 25.844-15 Page 50 of 84 .. 2.122222d, C) Development: Fee/Charge Reference 1) Binding Site Plan $200.00 26.52.010 2) Binding Site Plan Revision $200.00 26.52.010 3) Comprehensive Plan Amendment $700.00 T44e 25.92 (Aj3,dx A4 4) Environmental Checklists and $100.00 75.00 23.10.040 Determination 5) Appeals of Environmental $200.00 23.10.040 . Determination wo 6) Environmental Impact Statements Cost 23.10.040 Section 3. That "APPENDIX A FEES" of Title 25 shall be and hereby is repealed in its entirety: Section 4. That Section 26.52 "FEES" of Title 26 shall be and hereby is repealed in its entirety: RMISK-HOMM-2- FS UP I_ STAAS •• •• FRA . _M FUMM! • �IIS Section 4. That Section 26.52 "FEES" of Title 26 shall be and hereby is repealed in its entirety: RMISK-HOMM-2- . wo Page 51 of 84 • .. A� PASSED by the City Council of the City of Pasco, at its regular meeting of , 2016. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney Page 52 of 84 PASSED by the City Council of the City of Pasco, at its regular meeting of , 2016. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney Page 52 of 84 PLANNING DEPARTMENT PROPOSED FEE SCHEDULES APPLICATION EXISTING FEE AVERAGE ESTIMATED COST EXISTING SUBSIDY RECOMMENDED FEE SUBSIDY IF RECOMMENDED FEE ADOPTED TOTAL # PROCESSED IN 2015 Special Permit $ 300.00 $ 985.00 $ (685.00) $ 500.00 $ 485.00 18 Binding Site Plan $ 200.00 $ 470.00 $ (270.00) NO CHANGE $ 270.00 6 Boundary Line Adjustment $ 50.00 $ 50.00 $ - NO CHANGE $ - 7 SEPA (State Environmental Protection Act)* $ 100.00 $ 75.00 $ 25.00 $ 75.00 $ - 37 Rezone $ 700.00 $ 985.00 $ (285.00) NO CHANGE $ 285.00 8 Comprehensive Plan Amendment $ 700.00 $ 985.00 $ (285.00) NO CHANGE $ 285.00 1 Street or Alley Vacation $ 200.00 $ 330.00 $ (130.00) $ 300.00 $ 30.00 20 Short Plat $ 300.00 $ 985.00 $ (685.00) $ 700.00 $ 285.00 5 Preliminary Plat (+ $30 per lot but not to exceed $950 total) $ 650.00 $ 985.00 $ (335.00) $ 700.00 $ 285.00 6 Variance/Hearing Examiner $ 300.00 $ 1,285.00 $ (985.00) $ 700.00 $ 585.00 2 Tax Parcel Segregation $ 50.00 $ 50.00 $ - NO CHANGE $ - 0 (AVERAGE APPX. Appeal $ 100.00 $ 1,285.00 $ (1,185.00) $ 700.00 $ 585.00 0 (AVERAGE APPX. Zoning Determination $ - $ 75.00 $ - $ 75.00 3 (in 2016) Fire Safety Inspection (High Hazard -Annually) *** $ 75.00 $ 150.00 Fire Safety Inspection (Moderate Hazard and High <_ 2 hrs) **** $ 75.00 $ 37.50 Public Notice Fee** $ 80.00 $ 50.00 $ 30.00 $ 50.00 - *SEPA is required of Special Permits, Rezones, Development Permits >_ $4,000 Plats, ;t and Comp Plan Amendments **Public Notice Fee is added to all applications (Compiling public notice mailing list - varies widely) ***Staff is proposing $150 for High Hazard >_ 2 hrs of inpsection time ****Staff is proposing $75 for Moderate Hazard and High Hazard <_ 2 hours of inspection time (Billed $37.50 per year) - High Hazard - Annual Inspection, Moderate Hazard - Biennial Inpsection v CD cn W 0 00 .p Fee Schedule 8.12.2016 AGENDA REPORT FOR: City Council August 25, 2016 TO: Dave Zabell, City Manager Regular Meeting: 9/6/16 Rick White, Director Community & Economic Development FROM: Jeff Adams, Associate Planner Community & Economic Development SUBJECT: Special Permit: CBC Student Housing (MF# SP 2016-008) I. REFERENCE(S): Vicinity Map Proposed Resolution Report to Planning Commission Planning Commission Minutes Dated 7/21/2016 and 8/18/2016 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. , approving a special permit for the location of Columbia Basin College student housing located on Lot 2 of Binding Site Plan 2016-04, as recommended by the Planning Commission. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On July 21, 2016 and August 18, 2016 the Planning Commission conducted public hearings to determine whether or not to recommend the location of student housing facilities for Columbia Basin College on Lot 2 of Binding Site Plan 2016-04. Following the conduct of public hearings, the Planning Commission reasoned it would be appropriate to recommend the location of student housing on Lot 2 of Binding Site Plan 2016-04. No written appeal of the Planning Commission's recommendation has been received. Page 54 of 84 V. DISCUSSION: Applicant is requesting to locate a 3 -story, student dormitory for Columbia Basin College (CBC) students in a commercial zone. The dorm would operate year-round and would serve up to 125 students. Student housing is an unclassified use, and therefore requires review through the Special Permit process. Page 55 of 84 Vicinity Item: CBC Student Housing " Applicant: CBC LLC W + E Map File #: SP 2016-008 S T � 1 r # ARGENT RD ITE 1,1 l,` ., w �I w.,y's- fir' Yr (D ,„fi�r • !Y �.., �..�J STA DREWS LP 11 / / a � � SUN --WILLOWS BLVD a•� ����� m A 1-182/US-395/US HWY-12 "- RESOLUTION NO. A RESOLUTION APPROVING A SPECIAL PERMIT FOR STUDENT HOUSING LOCATED ON LOT 2 OF BINDING SITE PLAN 2016-04. WHEREAS, CBC Student Housing LLC submitted an application for the location of student housing located on Lot 2 of Binding Site Plan 2016-04; and WHEREAS, the Planning Commission held public hearings on July 21 and August 18, 2016 to review a special permit for the proposed student housing; and, WHEREAS, following deliberations on August 18, 2016 the Planning Commission recommended approval of a Special Permit for the student housing with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1. That a Special Permit is hereby granted to CBC Student Housing LLC for student housing in a C-1 (Retail Commercial) District under Master File # SP 2016-008 with the following conditions: a) The special permit shall apply to Lot 2 of Binding Site Plan 2016-04. b) Number of units shall not exceed 375. c) Parking shall be provided at a rate of .7 spaces per unit for the first 125 units. Future parking requirements shall be adjusted based on success of this formula. d) Curb, gutter, sidewalk and a landscaped entrance feature shall be required at the entrance point at North 20th Avenue. e) The site shall be developed in overall conformance with the proposed site plan. f) The special permit shall be null and void if a City of Pasco building permit for the authorized improvements is not obtained by September 1, 2017. Passed by the City Council of the City of Pasco this 6th day of September, 2016. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney Page 57 of 84 REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 2016-008 APPLICANT: CBC Student Housing LLC HEARING DATE: 7/21/16 90705 N Yakima Dr. ACTION DATE: 8/18/16 West Richland, WA 99353 BACKGROUND REQUEST FOR SPECIAL PERMIT: Location of CBC Student Housing in a C-1 Zoning District 1. PROPERTY DESCRIPTION: Legal: Approximately the southeast 1/4 of Binding Site Plan 2002-06 General Location: 2900 block of N 20th Avenue (Parcel # 113 300 255) Property Size: Approximately 1.7 acres 2. ACCESS: The site has access from N 20th Avenue and Argent Road. 3. UTILITIES: The site is served by municipal water and sewer. 4. LAND USE AND ZONING: The property is currently zoned C-1 (Retail Commercial) and is vacant. Surrounding properties are zoned as follows: North: I-1 (Light Industrial); Tri -Cities Airport East: R -1 -PUD (Low Density Residential Planned -Unit Development); Sun Willows Golf Course South: C-1 (Retail Business district); Commercial uses West: R-1 (Low Density Residential); Columbia Basin College 5. COMPREHENSIVE PLAN: The Comprehensive Plan identifies the site for commercial development along 20th and mixed residential along the golf course. Student housing is not a listed permitted use in any zoning district. Student housing aligns most closely with an R-3 or R-4 district for medium and high density residential. If the housing were to be located on the CBC campus a special permit application would consider this use as a modification to activities on the campus. Comp Policy LU -4-B encourages the promotion of commercial centers which promote functional and economical marketing and operations. There are beneficial economies of scale that work for the benefit of property owners when like businesses are grouped together i.e., motels and restaurants. Page 58 of 84 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non -Significance (DNS) has been issued for this project under WAC 197-11-158. ANALVATS Applicant is requesting to locate a 3 -story, student dormitory for Columbia Basin College (CBC) students in a commercial zone. The dorm would operate year-round and would serve up to 125 students. Student housing is an unclassified use, and therefore requires review through the Special Permit process. The site is located on a vacant lot at the southeast corner of Argent Road and North 201h Avenue owned by the City. The proposed student housing unit would be located on the southeast corner of the parcel. The dorm would be the first phase of a 375 -unit project envisioned to ultimately include the entire east half of the parcel. Surrounding properties are a mix of Industrial (Airport) to the north, residential and recreational (Sun Willows Golf Course) to the east, hotel/office/commercial to the south, and the Columbia Basin College campus to the west. A golf course pond is located to the east of the proposed project and ownership of this amenity would be retained by the City. Parking for student housing is not specified in the code. On-site campus housing for some major universities is approximately .5-.7 spaces per bed. This project is off-site housing. With on-site food services the ratio may be able to be drop slightly. On-site bicycle parking is anticipated. A future hotel to the north and west of the proposed site would want access to and from 20th avenue. A single shared driveway on 201h Avenue would be required. A future access off of Argent is anticipated if the project expands to the north. A greenspace/plaza is anticipated to the north of the current project, ultimately being located between buildings. As the proposed project is located east of 20th Avenue no traffic impact fees are required. Since the dorm rooms are not complete dwelling units they do not require the Parks Impact Fee. The students will have CBC privileges to use all of the recreation facilities on campus. 2 Page 59 of 84 While multi -family units require a fee of $4,525 per-unit School Impact Fee, dorm rooms do not meet the definition of a dwelling unit. As such, no fee will be required. The site design is still evolving at this time and staff recommends the Planning Commission continue the public hearing until site design issues can be resolved. PRELIMINARY FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. Applicant desires to locate a 3 -story, student dormitory for Columbia Basin College (CBC) students in a commercial zone. 2. The dorm would operate year-round. 3. The dorm would contain approximately 125 units. 4. Student housing is an unclassified use, requiring review through the Special Permit process. 5. The site is vacant 6. The site is located at the southeast corner of Argent Road and North 20th Avenue. 7. The parcel is currently owned by the City of Pasco. 8. The proposed student housing unit would be located on the southeast corner of the parcel. 9. The proposed unit is phase one of a multi -phase development. 10. The overall project is anticipated to include 375 units occupying the entire east half of the parcel. 11. Surrounding properties include Industrial (Airport), residential/ recreational (Sun Willows Golf Course), hotel/office/commercial, and the CBC campus. 12. A city -owned golf course pond is located to the east of the proposed project would be retained by the City. 3 Page 60 of 84 13. Parking for student housing is not specified in the code. 14. On-site campus housing for some major universities is approximately .5- .7 spaces per bed. The proposed project is off-site housing. 15. On-site bicycle parking is anticipated. 16. A single shared driveway on 20th Avenue would be required. 17. A future access off of Argent is anticipated if the project expands to the north. 18. A greenspace/plaza is anticipated to the north of the current project. 19. No Traffic Impact fees are required. 20. No Parks fees shall be required. 21. No School Impact fee will be required. PRELIMINARY CONCLUSIONS BASED ON THE FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusion based upon the criteria listed in P.M.C. 25.86.060 and determine whether or not the proposal: (1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The Comprehensive Plan identifies the site for commercial development along 20th and mixed residential along the golf course. Student housing is not a listed permitted use in any zoning district. Student housing aligns most closely with an R-3 or R-4 district for medium and high density residential. If the housing were to be located on the CBC campus a special permit application would consider this use as a modification to activities on the campus. Comp Policy LU -4-13 encourages the promotion of commercial centers which promote functional and economical marketing and operations. There are beneficial economies of scale that work for the benefit of property owners when like businesses are grouped together i.e., motels and restaurants. (2) Will the proposed use adversely affect public infrastructure? 4 Page 61 of 84 The site is served by all municipal utilities and the local street network. 201h Avenue was designed to handle commercial traffic. (3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The intended character of the area is primarily commercial. The proposed use would be residential in nature, but not unlike high -traffic hotel uses located directly to the south. (4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof The proposed student housing would be similar in height to existing hotel structures to the south and college buildings to the west. The use would not be any more intensive than other uses permitted in the C-1 zone. (5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The proposed student housing would not generate more noise, fumes vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the C-1 Zoning District. (6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? The proposed student housing would not create nuisance conditions or endanger public health or safety any more than the operation of any permitted uses within the C-1 Zoning District. PROPOSED APPROVAL CONDITIONS 1) The special permit shall apply to Binding Site Plan 2002-06 (Parcel # 113 300 255) 2) Number of units shall not exceed 375. 3) Parking shall be provided at a rate of .7 spaces per unit for the first 125 units. Future parking requirements shall be adjusted based on success of this formula. 5 Page 62 of 84 4) Curb, gutter, sidewalk and a landscaped entrance feature shall be required at the entrance point at North 201h Avenue. 5) The special permit shall be null and void if a City of Pasco building permit for the authorized improvements is not obtained by September 1, 2017. RECOMMENDATION MOTION: I move to close the public hearing and schedule deliberations, the adoption of findings of fact, and development of a recommendation for City Council for the September 15, 2016 meeting. C Page 63 of 84 r , -A SITE r ARGENT RD a low:.. f _ _ i i f�p 1� �, i 7"• Y at � 'i tuV .... l,p L 'Y`Y11 ....6. 64 Ik -77,7777 t '• • l Y L 7% 1 'J -. a 1, •a • ♦.'1 d."�. Iil • °:.F- •. del r: �. �, 1 I JI Its L � s it Ji+ q A, 6 a■a0 ■i'.w. t.id .. .. I , -''!t '■ 2:� 4 4 r .Sr ice.. IN �• � R • r wi• .R 4..- P � e+-�..� _ A. ■,. � `r■ L -a a•ailu l^ - 1 ■ ' • rlP .. - �'�s ,_ .. '��..w-■ l��iF .. M� JSa "" _ f. A ti -• Ir 1.',6 0. _ all. , aye. a ti' � 1- G .a . 4 d w i 1• L� ap1 GIG _{I . tG • . ° '� °A�"_ �'® �'..C�f Iel �Tl� _ - - r M aG •F'P '• • l Y L 7% 1 'J -. a 1, d."�. Iil • °:.F- •. del r: •'' �, 1 I JI Its L � s it Ji+ Vicinity Item: CBC Student Housing " Applicant: CBC LLC W + E Map File #: SP 2016-008 S T � 1 r # ARGENT RD ITE 1,1 l,` ., w �I w.,y's- fir' Yr (D ,„fi�r • !Y �.., �..�J STA DREWS LP 11 / / a � � SUN --WILLOWS BLVD a•� ����� m A 1-182/US-395/US HWY-12 "- Land Use Item: CBC Student Housing " Applicant: CBC LLC W� E Map File #: SP 2016-008 S G z o Tri -Cities Airport Oo Z oRr_�niT � SITE 0 Vacant WI Q D Comm. N <:�E SUN WILLOWS VD 0 Red Lion Hotel 1-182/US-395/US HWY-12 <Z> Sun Willows Golf Course , Zoning Item: CBC Student Housing " Applicant: CBC LLC W� E Map File #: SP 2016-008 S re 0 0 0 SITE 1-1 <Z> R -1 -PUD 0� Do 1-182/US-395/US HWY-12 �Q v rn 00 0 00 13 18 S 88.58'10" 24 19 50.01' I 50' w N p� OI N aO O to N O O `- ZI I /c'\ I~ z w ILd W Q n IW I � Z ~ (n 5'I� �W I IW � N O � P N 0 Z ARGENT RD. S 88'58'10" E 620.31' ACCESS EASEMENT PER SR N0. 1, 2 AND 3. -- 1— -------G"5 77.69' — S 8858'10" E S 8858'10" E 41.00 S 88'58'10" E LOT 1 7.65 ACRES GROSS 7.00 ACRE NET WITHOUT EASEMENTS TAX PARCEL 113300255 PARCEL B OF BLA SURVEY (1-548) 9.48 ACRES I I � I I I I I I I I I I I o 1 Lo N N 0 I N LI I IN NI N 87'55'58" W — — — 330.48' I I N 289.73' N 87'55'58" W LOT 2 1.70 ACRES C4 3.80 �_ v 82.49' S 80'3(3'3-7" W 0 z 0 W N" 000 0o o� cn F 15' UTIETY EASEMENT S 87'55'58" E PER SR NO. 2 289.73' r — --L�-- ---J I 620.21' N 87'55'58" W II II II II I I II I IW I 'n l N I IMI"CN Z oco L I o Lo Ml l I I� 1► S 87'55'58" E Ll 307.70' ° F' J I ti S 87'55'58" E bN qb?3 CS / 357.70' MINISTER AND GLAESER SURVEYING, INC. MAKES NO WARRANTIES AS TO MATTERS OF UNWRITTEN TITLE SUCH AS ADVERSE POSSESSION, ACQUIESCENCE, ESTOPPLE, ETC. A FIELD TRAVERSE WAS PERFORMED USING A ONE SECOND TOTAL STATION. THE FIELD TRAVERSE MET THE MINIMUM STANDARDS FOR SURVEYS AS DESIGNATED IN WAC 332-130-090. ALL CORNERS NOTED AS FOUND WERE VISITED ON 7-12-16 skr�CIA �C4 0 co x 0 �CIST 3 M � I� O O N 0 m S 88'58'10" E18 BINDING SITE PLAN V"� 1851.76' 19 OF PARCEL B OF BOUNDARY LINE ADJUSTMENT SURVEY (3-548) BEING A PORTION OF LOT 2 OF BINDING SITE PLAN 2002-06 LOCATED IN A PORTION OF THE NW 1/4 OF THE NW 1/4 OF SECTION 19 T 9 N, R 30 E, W.M. CITY OF PASCO FRANKLIN COUNTY, WASHINGTON JOB NUMBER: 16-332 JULY 11, 2016 SURVEY REFERENCES: 1) AMMANN SURVEY, VOLUME 3, PAGE 548 2) STRATTON BINDING SITE PLAN 98-3, VOLUME 1, PAGE 34 3) STRATTON BINDING SITE PLAN 2002-06, VOLUME 1, PAGE 65 AUDITOR'S CERTIFICATE: FILED FOR RECORD THIS DAY OF , 201—AT--MINUTES PAST —M. AND RECORDED IN VOLUME—OF BINDING SITE PLAN'S, PAGE AT THE REQUEST OF CITY OF PASCO. FRANKLIN COUNTY AUDITOR INDEX NO. FEE NO. =0 f- z cr oN Z WW =W �CL 0 O O� 0Z QO W 0 w o� .r- LL_ 00 0 pw 00 W 00 U� a 0o z 0_ Q W W3 m� U- 00 N Z Nw m� 80 40 0 80 120 160 SCALE 1 INCH = 80 FEET LEGEND: O INDICATES SET 5/8" x 30" IRON REBAR WITH Y.P.C. STAMPED: "BETHJE 38490" SET INDICATES FOUND MONUMENT AS NOTED. SR INDICATES SURVEY REFERENCE NUMBER. 4-0 0 N HATCHED AREA IS PHASE II & III WORK ACCESS DRIVE PROPOSED SITE SCALE: V=60' -O" CBC HOUSING COLUMBIA BASIN COLLEGE 07/14/16 ARGENT SITE PLAN 0 • I • -77 — -- — ------- ------ -- PHASE I 1 • 1 � 1 • 89 STALLS 0 ALSCA R C H IPlade` !J7ol84 Nib -�`„ - ,ate �f� `��.� 1 _y ••K - �r��,_ -- - � ooking East SIS ONOMFI S 44 W. Sc 4 1, u. X •. _ - � _gym- .� ,.- +. _ .- - y�� y rot Jo FA £+ rror 11 Ilkt 3_�t 00 v rn 0 OD Ph PLANNING COMMISSION MINUTES 7/21/16 A. Special Permit Special Permit to locate a student housing complex (Columbia Basin College) (MF# SP 2016-008) Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the special permit to locate a student housing complex. The site is located at the southeast corner of Argent and 20th Avenue. It is a 10 acre site owned by the City and although the first phase of the project only involves 2 acres, Columbia Basin College has an intent to develop the east 5 acres of the site. The Comprehensive Plan for this property indicates commercial development potential on the west half of the site and mixed -residential on the east half. In keeping with the zoning code language, student housing is considered an unclassified use and is the same as any other school activities which is why it requires a special permit. The first phase of the project would involve roughly 125 beds and assuming that's successful there are phases 2 and 3 that would result in approximately 375 beds on the site. The staff report contains information on surrounding land use, parking and the potential for retail and commercial development to occur on the west half of the site and there are preliminary findings of facts for the Planning Commissions consideration. At this stage, the site plan will likely be changed over the next 30 days so staff would recommend that the Planning Commission consider this item and take public testimony but continue the hearing to ensure the final version of the site plan is included with the Planning Commission's recommendation to City Council. Rustin Hall, 203 North Washington, Suite 400, Spokane, WA spoke on behalf of ALSC Architects, the developer for this project. He discussed some of the studies for this project. He showed the proposed site plan on the Power Point but stressed that it is not the final plan, however, it is the general plan, orientation and location of the building along with the access to parking. They want to keep the view potential on the western half of the property towards the golf course as well as creating as much exterior activity space as they can for planned activities. This is going to be a quality development with stucco masonry and 3 -stories. As for the position of the building, they don't like to have a lot of west facing glass because of the afternoon sun. Commissioner Polk asked if the housing would be for single students or for non-traditional students, such as married or family housing. Mr. Hall responded that this building will be a combination of several different types of units; 1 bed, 2 bed, 3 bed and 4 bed suites. Commissioner Mendez asked what would be the estimated completion date. Mr. Hall stated that it should be finished August 2017. Commissioner Bowers stated that the students who would be staying at this building would be very lucky to have the view of the golf course and pond. She stated that she was a little surprised that the student housing is not going to be located on the end closer to 20th Avenue. She asked why they decided on the proposed location. -1- Page 77 of 84 Mr. Hall responded that the negotiation for the purchase of the property started with the purchase of the entire 10 acres and doing a larger project, however, the west portion was highly valued for the exposure along 20th Avenue for potential commercial uses (hotel, retail, etc.) where the proposed location is the least visible and puts the students the closest to walking to campus rather than having to drive. There were no further questions or comments. Commissioner Polk moved, seconded by Commissioner Greenaway, to continue the public hearing to the August 18, 2016 meeting. The motion passed unanimously. -2- Page 78 of 84 PLANNING COMMISSION MINUTES 8/18/16 REGULAR MEETING August 18, 2016 A. Special Permit Special Permit to locate a student housing complex (Columbia Basin College) (MF# SP 2016-008) Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the special permit application to locate a student housing complex. He stated that there weren't many changes to the staff report since the previous meeting but did point out a correction to the report in that the public hearing does not need to be continued. The City owns 10 acres at the southeast corner of Argent Road and 20th Avenue. The proposal is to develop the east half of that 10 acres with student housing - possibly as many as 375 units. The first phase consists of roughly 125 housing units which is what the Planning Commission heard testimony on in the previous hearing. Mr. White showed the proposed design on the Power Point presentation and discussed the layout. The proposal has been reviewed by the Sun Willows Architectural Review Committee and they have approved the design of the buildings. Rustin Hall, 203 N. Washington, Spokane, WA, spoke on behalf of ALSC Architects. He briefly discussed the phase 1 site plan, which was presented to the Sun Willows Architectural Review Committee and was approved as shown to the Planning Commission. Commissioner Mendez asked how many parking stalls would be built for the 125 housing units. Mr. Hall responded that the proposal includes 88 parking stalls for 125 beds, as a 75% ratio. Chairman Cruz asked if that number is consistent with apartment building standards. Mr. Hall said no, it is not the same as apartment standards. But they feel that 88 parking stalls is on the high side based on the industry standards for like facilities. Chairman Cruz asked how many parking stalls would be required for an apartment complex. Mr. Hall stated that depending on the layout of the units there would likely need to be parking stalls for 90% of the units. Mr. White added that the parking standards for apartments are 2 parking stalls per unit, which is high for student housing. Staff conducted research on this issue and the ratio of parking per bed ranges anywhere from 5.5 stalls per bed to .75 stalls per bed. The number that Mr. Hall has presented appears to be consistent with other colleges. Mr. Hall responded that on the site plan there are also additional areas that are held out if in fact there is a shortage of parking, they have expansion plans just within phase 1 as -1- Page 79 of 84 needed. Chairman Cruz stated the Columbia Basin College (CBC) students will likely have a higher percentage of cars than a typical university, such as Washington State. CBC has different clientele and would likely have a higher parking requirement but as long as there are possible expansion plans he did not have an issue with the parking. Commissioner Khan asked for clarification on the location of the additional parking. Mr. Hall pointed out the proposed additional parking potential on the Power Point presentation. Commissioner Bowers asked if there would be any parking stalls for bicycles. Mr. Hall answered that there would be some bike parking, including enclosed bike lockers. With no further questions or comments the public hearing closed. Commissioner Khan asked staff how a dwelling unit is different between an apartment and student housing. Mr. White responded that they are similar, however, student housing does not have to include a food prep area, such as a kitchen. Commissioner Khan moved, seconded by Commissioner Greenaway, to close the public hearing and adopt findings of fact and conclusions therefrom as contained in the August 18, 2016 staff report. The motion passed unanimously. Commissioner Khan moved, seconded by Commissioner Greenaway, based on the findings of fact and conclusions as adopted, the Planning Commission recommend the City Council grant a special permit for the location of CBC Student Housing in a C-1 zoning district at the 2900 block of N. 20th Avenue, parcel number 113-300-255, with the conditions as listed in the August 18, 2016 staff report. The motion passed unanimously. -2- Page 80 of 84 AGENDA REPORT FOR: City Council August 23, 2016 TO: Dave Zabell, City Manager Regular Meeting: 9/6/16 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Vacancy on City Council I. REFERENCE(S): 2013 City Council District Map 2015 City Council District Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to direct staff to provide notice and begin acceptance of applications from citizens residing in District 4, for consideration of appointment to the City Council. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The passing of Mike Garrison has created a vacancy on the City Council. Council is authorized to appoint a replacement member of the Council for the unexpired portion of the original term, which expires December 31, 2017. In 2013, Mr. Garrison was elected to fill the seat for Council District #2. To account for population growth and the City Council's continued fair voting efforts, in 2015 district boundaries were modified in advance of the year's elections. The change in district boundaries resulted in the residences of Mr. Hoffmann, elected in 2013 to represent District #3, to be located in District #2 as modified, and Mr. Martinez, elected in 2013 to represent District #4, to be located District #3 as modified. Since the election of 2015, two members of the Council have resided in District #2 (Mr. Garrison and Mr. Hoffinann), and no members have resided in District #4. This in itself is not problematic or inappropriate given the circumstances, is consistent with state law and is a situation that would have been corrected through subsequent elections. Page 81 of 84 State law specifically envisions the possibility that, through boundary changes, elected councilmembers may be displaced from districts from which they were elected. The applicable law is a portion of RCW 35A.12.180 which reads in pertinent part: "No change in the boundaries of wards shall affect the term of any councilmember, and councilmembers shall serve out their terms in the wards of their residences at the time of their elections: PROVIDED, that if this results in one ward being represented by more councilmembers than the number to which it is entitled, those having the shortest unexpired terms shall be assigned by the council to wards where there is a vacancy, and the councilmembers so assigned shall be deemed to be residents of the wards to which they are assigned for purposes of those positions being vacant." As, following the change in boundaries in 2015, District 4 was without a representative and District 2 had two councilmembers residing within its boundaries, one member would be deemed to be a resident of the ward with the vacancy (i.e., District 4). This provision provides the only exception to a further provision of RCW 35A.12.180 which states: "Wards shall be used as follows: (1) Only a resident of the ward may be a candidate for, or hold office as, a councilmember of the ward." As discussed on August 22, the City Attorney has explained that the only clear reading of the law is that the current City Council vacancy is the District #4 position and, accordingly, the appointment should be made from candidates who reside in that district. The District #4 seat is set to be up for election in 2017. V. DISCUSSION: Staff recommends providing notice of the vacancy, with an invitation for voters residing in District #4, who are interested in serving on the Council, to submit applications to the City Manager's office by 5:00pm, Friday, September 30, 2016. This schedule should provide sufficient time for Council to review and interview candidates and make an appointment by October 24, in advance of the 90 -day time limit allowed by law. 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