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HomeMy WebLinkAboutFCS Group Water Reuse FacilityORIGI NAL PROFESSIONAL SERVICES AGREEMENT Process Water Reuse Facility Utility Rate Study THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and FCS Group, hereinafter refereed to as "Consultant," on the day of 2016. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin upon execution of this Agreement and be completed by December 31, 2016. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. Professional Services Agreement—FCS Group Process Water Reuse Facility Rate Study Page 1 of 9 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ❑ Hourly (Single Rate): $ per hour plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $ without prior written authorization by the City; or ® Hourly (Multiple Rate): Such rates as identified on Exhibit A, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $ 29,368 without the prior written authorization by the City; or ❑ Fixed Sum: A total of $ ; or ❑ Other: 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. Professional Services Agreement — FCS Group Process Water Reuse Facility Rate Study Page 2 of 9 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable rimes during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. Professional Services Agreement— FCS Group Process Water Reuse Facility Rate Study Page 3 of 9 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except Professional Services Agreement — FCS Group Process Water Reuse Facility Rate Study Page 4 of 9 for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant's liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant's negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. Professional Services Agreement — FCS Group Process Water Reuse Facility Rate Study Page 5 of 9 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or ® $1,000,000 each occurrence; and $2,000,000 general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $1,000,000 per claim; ❑ $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the Professional Services Agreement — FCS Group Process Water Reuse Facility Rate Study Page 6 of 9 performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. Professional Services Agreement — FCS Group Process Water Reuse Facility Rate Study Page 7 of 9 14. 15. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators. 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: 14.3.2 For the Consultant: Dispute Resolution. Ahmad Qayoumi, or his designee Public Works Director 525 North 3'' PO Box 293 Pasco WA 99301 (509)545-3446 oayoumia Pasco-wa.gov Angie Sanchez Virnoche, or her designee Principal 7525 166`x' Avenue NE, Suite D-215 Redmond, WA 98052 (425)867-1802 x-230 AngieS a,fcsgrouy.com 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver. by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. Professional Services Agreement — FCS Group Process Water Reuse Facility Rate Study Page 8 of 9 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON 6� F 44wn, Dave Zabell, City Manager T� ATTEST: 0 Debbie Clark, City Clerk APPROVED AS TO FORM: CONSULTANT 1p� NJL—Q� Angie S hez Vimoche, Principal Leland B. Kerr, City Attorney Professional Services Agreement— FCS Group Process Water Reuse Facility Rate Study Page 9 of 9 •:;>FCS GROUP Solutions -Oriented Consulting CITY OF PASCO SCOPE OF WORK FOR THE PROCESS WATER REUSE FACILITY RATE STUDY FCS GROUP is pleased to submit this proposed scope of services and budget to complete a Process Water Reuse Facility (PWRF) rate study for the City of Pasco (City). As illustrated in the Task Plan, we follow a structured method to arrive at rate conclusions, which will enable us to perform the work in an orderly, efficient, and results -oriented manner. PROJECT INITIATION MEETING FCS GROUP will schedule a project initiation meeting with the City project team. The meeting will introduce the project team, identify study objectives, review methodology and expectations, confirm schedule, and discuss team roles. We recommend this meeting be conducted via the interactive computer program GoTo Meeting"m to minimize budget. TASK ONE: DATA COLLECTION/VALIDATION FCS GROUP will provide a data needs list encompassing historical and projected revenue, expenses, capital improvement plans, debt schedules, fiscal policies, customer billing data, deferred maintenance strategies and other relevant planning information. The data will be reviewed, analyzed and validated for inclusion in the study process. TASK TWO: REVENUE REQUIREMENT FCS GROUP will develop the revenue requirements to include the most recent budget projections, growth assumptions, and capital improvement plans. The following components define the comprehensive needs of each of the utilities on a standalone basis: • Long-term capital investment funding (improvements, expansion, and replacement) • Expenses incurred to operate, maintain, and manage the systems • Debt repayment • Cash flow needs • Fiscal policy achievement We will design the analysis to mirror the City's own funds and to be flexible and stable enough to analyze multiple scenarios. Sub -tasks include: 2a. Review the summary statistics and revenue for the PWRF. Two years (2014 and 2015) customer statistics will be compiled to reconcile loading to the plant in terms of flow strength and revenue generated. The statistics will set the foundation for the cost allocations that will be developed in task 3. 2b. Develop the forecast of operating revenues and expenses to reflect budget 2016. Adjust for any known future changes in annual non -capital costs associated with the operation, maintenance, and administration of each of the systems such as additional staffing needs and other operating costs associated with maintaining the systems along with initiating new or enhanced program activities. Exhibit A Process Water Reuse Facility Rate Study City of Pasco Page 2 2c. Incorporate the most recent capital plans from the comprehensive planning efforts. Develop a capital funding analysis that balances available funding from rate revenue, reserve funds and additional debt. 2d. Develop a capital reinvestment strategy for the utility in collaboration with City staff. The result will identify the annual funding target for replacement of utility infrastructure. 2e. Provide a reserve Analysis. We will review existing fund balances (e.g. operating, capital, contingency, rate stabilization, etc.) for compliance with existing policies and recommend new fund balance targets as warranted. A review of fund balance distribution to each utility will likely be required. 2g. Evaluate cash flow needs to meet existing and anticipated new annual debt service requirements and debt coverage requirements. Review that the proper allocation of combined debt to each utility, if applicable. 2i. Test the sufficiency of each system's current revenues in meeting all system obligations. After identifying the full array of financial requirements, we will compare those needs against available rates and miscellaneous operating revenues, identifying any projected shortfalls over the forecast period. Rate revenue sufficiency will be tested from two perspectives: the ability to meet all cash obligations, and the attainment of any debt coverage requirements. 2j. Develop an annual rate transition strategy that meets the PWRF system's financial obligations over a 3-6 year planning horizon. 2k. Provide up to three (3) sensitivity analyses to evaluate the impact of changes to key variables such as funding sources, growth rates, project timing, or others identified by the City. Include an analysis for the existing customers using current sanitary sewer rates as a comparison. TASK THREE - COST ALLOCATION The cost allocation task will be completed for the PWRF. Customer usage characteristics developed in task 2 will be used to develop alternative cost allocation factors. Existing contract and/or rates will be reviewed for modifications. The allocation factors developed will be based on system cost data and engineering/planning criteria in order to assign utility cost recovery to customers in proportion to their facility requirements and capacity allocations. TASK FOUR - RATE DESIGN/STRUCTURES The rate design task will evaluate existing rate structures for alignment with the City's current and/or recommended fiscal policies, generate sufficient revenue to meet the revenue requirement forecast. Key task outcomes include the following: 4a. Develop alternative rate structures as warranted to achieve total system cost recovery while promoting the City's pricing goals and objectives. Specific consideration will be given to the following: • Reuse facility o Review basis of rate assessment (e.g. capacity allocation, other) o Review fixed/variable charge levels ':JFCS GROUP www.fesgroup.com Process Water Reuse Facility Rate Study City of Pasco Page 3 4b. Bill Comparisons will be generated comparing the impact of each rate structure change (including the existing rate structure) on typical bills of representative customers from each customer class. TASK FIVE - MEETINGS/WORKSHOPS/PRESENTATIONS It will be important to interact frequently with City staff and Council throughout the project, to ensure that the findings and recommendations reflect approaches that are understood by impacted parties and that they can be implemented within the City's administrative practices. In addition, frequent interaction will ensure that the study develops work products collaboratively, reflecting the industry expertise of the Project Team and the specific needs and goals of the City. The review points identified with staff will be the first presentation of analytical outcomes and recommendations held before any presentation to the City Council. When available, review meetings can be conducted via the interactive computer program GoTo MeetingTM. This program allows users in different locations to review documents and changes in real-time. This is becoming the preferred method for reviewing follow-up analysis with many of our clients. 5a. Meet with City staff in up to three (3) meetings to review study results at key milestones. We anticipate the following review meetings; • 1 meeting to review revenue requirement and cost allocation - onsite • 1 meeting to review proposed rate designs/structures— Go To MeetingTM • 1 meeting to review edits incorporated after the rate design meeting — Go To MeetingTM 5b. Two (2) presentations to the processors utilizing the PWRF are anticipated. The first presentation will discuss the project and gain insight from the users. The second presentation will cover study findings and recommendations prior to the second meeting with the City Council provided for in 5c below. 5c. Two (2) presentations to the City Council are anticipated to present study findings and recommendations. We request that when possible meetings with Council are conducted in a workshop setting. TASK SIX - DOCUMENTATION FCS GROUP will document findings and provide a copy of the spreadsheet analysis for future City use. 6a. Technical Memorandum — At the conclusion of the project, we will provide a technical memorandum that will summarize the methodology and analysis undertaken in completing the rate study, the results and conclusions of the study, and recommendations. 6b. Spreadsheet Model — FCS GROUP will deliver a final copy of the Excel -based spreadsheet models to the Finance Director for City use. SCHEDULE Completion of the studies is based on a variety of issues. These issues include timeliness of receipt of requested data/information; quality of data; ability to schedule meetings in a timely manner; and the ability of the City to provide policy direction for the study to move forward at key study milestones. A specific project schedule will be developed during the project initiation meeting. ' iFCS GROUP www.fesgroup.com Process Water Reuse Facility Rate Study City of Pasco Page 4 BUDGET The total proposed level of effort to complete the process water reuse facility rate study is summarized below. Our normal billing practice is to bill based on time and materials actually expended, not to exceed the total budget. The project fees have been listed for each major task. If we have scaled our approach out of line with the City's expectations, we would be more than happy to negotiate the appropriate level of effort. >FCS GROUP www.fesgroup.com Consultant Hours 0 Managing Asst Sludy Senior Admin. Estimated Labor Task Principal Manager Analyst Support Fours Budget Hourly Billing Rates: $250 $175 $135 $80 Process Water Reuse Facility Task 1 - Data ColleclionlValidation - - 2 1 3 $350 Task 2- Revenue Requirement 4 7 20 - 31 4,925 - Customer statistics developmenW alidation 1 2 16 - 19 2,760 Task 3- Cost of Sery ice Capacity Allocation 4 4 16 24 3,860 Task 4 -Rate Design /Structures 4 8 12 - 24 4,020 Total Technical Analysis 13 21 66 1 101 $15,915 Combined Effort -MeetingslDocumentation Task 5 - Meetings/Workshops/Presentations -Kickoff Meeting - Goo Meeting 1 hour) 1 1 1 - 3 $560 - 1 staff project team review meetings (onsite) 2 2 - - 4 850 - 2 staff project team review meetings (GoTo Meei ngsltwo- 2 hour 2 2 2 6 1,120 - 2 Presentations to Customers (onsite; presentation material) 16 8 - 24 5,400 - 2 Council Meetings (presentation development) 4 2 2 - 8 1,620 Task 6 - Documentation (Technical Memo) 1 - 8 - 9 1,330 Project Administration 3 - - 3 750 Total MeetingsTocumentation 29 15 13 57 $11,630 Total Labor Budget All 42 36 79 1 158 27,545 Labor Ebur Disobution 26.58% 22.78% 50.00% 0.63% 100.00% Expenses (airlineirental carlhotel)- Estimate Billed @ actual cost $1,823 TOTAL PROJECT BUDGET WI EXPENSES $29,368 >FCS GROUP www.fesgroup.com