HomeMy WebLinkAboutFCS Group Water Reuse FacilityORIGI NAL PROFESSIONAL SERVICES AGREEMENT
Process Water Reuse Facility Utility Rate Study
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and FCS Group, hereinafter refereed to
as "Consultant," on the day of 2016.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin upon execution of this Agreement and be completed by
December 31, 2016.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the
performance of such services. Such payment shall be full compensation for work
performed or services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
Professional Services Agreement—FCS Group
Process Water Reuse Facility Rate Study
Page 1 of 9
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
❑ Hourly (Single Rate): $ per hour plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City; or
® Hourly (Multiple Rate): Such rates as identified on Exhibit A, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of $ 29,368 without the prior written authorization by the City;
or
❑ Fixed Sum: A total of $ ; or
❑ Other:
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City
may, at its discretion, conduct an audit at its expense, using its own or outside
auditors, of the Consultant's activities which relate, directly or indirectly, to this
Agreement. Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses,
registration documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may
be necessary to assure proper accounting of all funds paid pursuant to this
Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
Professional Services Agreement — FCS Group
Process Water Reuse Facility Rate Study Page 2 of 9
4.5 The Consultant shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Consultant
agrees that the City, or its designee, shall have full access and right to examine
any of said materials at all reasonable rimes during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Consultant for performing the
services subject to this Agreement, as well as any final product, collectively
referred to as "work product," shall be deemed as the exclusive property of the
City, including copyright as secured thereon. Consultant may not use them except
in connection with the performance of the services under this Agreement or with
the prior written consent of the City. Any prior copyrighted materials owned by
the Consultant and utilized in the performance of the services under this
Agreement, or embedded in with the materials, products and services provided
thereunder, shall remain the property of the Consultant subject to a license
granted to the City for their continued use of the products and services provided
under this Agreement. Any work product used by the Consultant in the
performance of these services which it deems as "confidential," "proprietary," or
a "trade secret" shall be conspicuously designated as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall
become the property of the City, and tender of the work product and summary
shall be a prerequisite to final payment under this Agreement. The summary of
services provided shall be prepared at no additional cost, if the Agreement is
terminated through default by the Consultant. If the Agreement is terminated
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56
RCW "Public Records Act." All preliminary drafts or notes prepared or gathered
by the Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City
action.
6.2 If the Consultant becomes a custodian of public records of the City and request
for such records is received by the City, the Consultant shall respond to the
request by the City for such records within five (5) business days by either
providing the records, or by identifying in writing the additional time necessary to
provide the records with a description of the reasons why additional time is
needed. Such additional time shall not exceed twenty (20) business days unless
extraordinary good cause is shown.
Professional Services Agreement— FCS Group
Process Water Reuse Facility Rate Study Page 3 of 9
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the
pending release and to reasonably cooperate with any legal action which may be
initiated by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant.
No agent, employee, officer or representative of the Consultant shall be deemed to
be an employee, agent, officer, or representative of the City for any purpose, and
the employees of the Consultant are not entitled to any of the benefits or
privileges the City provides for its employees. The Consultant will be solely and
entirely responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any
employee, agent or servant from employment on this Project who, in the City's
sole discretion, may be detrimental to the City's interest.
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages,
demands, suits, judgments, including attorney fees, arising out of, or as a result
of, or in connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
Professional Services Agreement — FCS Group
Process Water Reuse Facility Rate Study Page 4 of 9
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement
except as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, employees, or subcontractors.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
9.1.2 Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
injury. The City shall be named as an insured under the Consultant's
Commercial General Liability insurance policy with respect to the work
performed for the City.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
Professional Services Agreement — FCS Group
Process Water Reuse Facility Rate Study Page 5 of 9
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no
less than:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
® $1,000,000 each occurrence; and $2,000,000 general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant's insurance coverage shall be primary insurance as
respects the City. Any insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than ANII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement evidencing the
insurance requirements of the Consultant before commencement of the work.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Consultant shall ensure that
applicants are employed, and that employees are treated during employment in the
Professional Services Agreement — FCS Group
Process Water Reuse Facility Rate Study Page 6 of 9
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Consultant shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written
notice in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions
of this Agreement and fails to correct such noncompliance within five (5)
business days of written notice thereof, the City may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
Consultant setting forth the manner in which the Consultant is in default. The
Consultant will only be paid for services and expenses complying with the terms
of this Agreement, incurred prior to termination.
Professional Services Agreement — FCS Group
Process Water Reuse Facility Rate Study Page 7 of 9
14.
15.
General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City:
14.3.2 For the Consultant:
Dispute Resolution.
Ahmad Qayoumi, or his designee
Public Works Director
525 North 3''
PO Box 293
Pasco WA 99301
(509)545-3446
oayoumia Pasco-wa.gov
Angie Sanchez Virnoche, or her designee
Principal
7525 166`x' Avenue NE, Suite D-215
Redmond, WA 98052
(425)867-1802 x-230
AngieS a,fcsgrouy.com
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
16. Nonwaiver. Waiver. by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
similar event or other provision of this Agreement.
Professional Services Agreement — FCS Group
Process Water Reuse Facility Rate Study Page 8 of 9
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modification of this Agreement or change order affecting this Agreement shall be in
writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
CITY OF PASCO, WASHINGTON
6� F 44wn,
Dave Zabell, City Manager T�
ATTEST:
0
Debbie Clark, City Clerk
APPROVED AS TO FORM:
CONSULTANT
1p� NJL—Q�
Angie S hez Vimoche, Principal
Leland B. Kerr, City Attorney
Professional Services Agreement— FCS Group
Process Water Reuse Facility Rate Study Page 9 of 9
•:;>FCS GROUP
Solutions -Oriented Consulting
CITY OF PASCO
SCOPE OF WORK FOR THE PROCESS WATER REUSE FACILITY
RATE STUDY
FCS GROUP is pleased to submit this proposed scope of services and budget to complete a Process Water
Reuse Facility (PWRF) rate study for the City of Pasco (City). As illustrated in the Task Plan, we follow a
structured method to arrive at rate conclusions, which will enable us to perform the work in an orderly,
efficient, and results -oriented manner.
PROJECT INITIATION MEETING
FCS GROUP will schedule a project initiation meeting with the City project team. The meeting will
introduce the project team, identify study objectives, review methodology and expectations, confirm
schedule, and discuss team roles. We recommend this meeting be conducted via the interactive computer
program GoTo Meeting"m to minimize budget.
TASK ONE: DATA COLLECTION/VALIDATION
FCS GROUP will provide a data needs list encompassing historical and projected revenue, expenses,
capital improvement plans, debt schedules, fiscal policies, customer billing data, deferred maintenance
strategies and other relevant planning information. The data will be reviewed, analyzed and validated for
inclusion in the study process.
TASK TWO: REVENUE REQUIREMENT
FCS GROUP will develop the revenue requirements to include the most recent budget projections, growth
assumptions, and capital improvement plans. The following components define the comprehensive needs
of each of the utilities on a standalone basis:
• Long-term capital investment funding (improvements, expansion, and replacement)
• Expenses incurred to operate, maintain, and manage the systems
• Debt repayment
• Cash flow needs
• Fiscal policy achievement
We will design the analysis to mirror the City's own funds and to be flexible and stable enough to analyze
multiple scenarios. Sub -tasks include:
2a. Review the summary statistics and revenue for the PWRF. Two years (2014 and 2015) customer
statistics will be compiled to reconcile loading to the plant in terms of flow strength and revenue
generated. The statistics will set the foundation for the cost allocations that will be developed in
task 3.
2b. Develop the forecast of operating revenues and expenses to reflect budget 2016. Adjust for any
known future changes in annual non -capital costs associated with the operation, maintenance, and
administration of each of the systems such as additional staffing needs and other operating costs
associated with maintaining the systems along with initiating new or enhanced program activities.
Exhibit A
Process Water Reuse Facility Rate Study
City of Pasco
Page 2
2c. Incorporate the most recent capital plans from the comprehensive planning efforts. Develop a
capital funding analysis that balances available funding from rate revenue, reserve funds and
additional debt.
2d. Develop a capital reinvestment strategy for the utility in collaboration with City staff. The result
will identify the annual funding target for replacement of utility infrastructure.
2e. Provide a reserve Analysis. We will review existing fund balances (e.g. operating, capital,
contingency, rate stabilization, etc.) for compliance with existing policies and recommend new
fund balance targets as warranted. A review of fund balance distribution to each utility will likely
be required.
2g. Evaluate cash flow needs to meet existing and anticipated new annual debt service requirements
and debt coverage requirements. Review that the proper allocation of combined debt to each
utility, if applicable.
2i. Test the sufficiency of each system's current revenues in meeting all system obligations. After
identifying the full array of financial requirements, we will compare those needs against available
rates and miscellaneous operating revenues, identifying any projected shortfalls over the forecast
period. Rate revenue sufficiency will be tested from two perspectives: the ability to meet all cash
obligations, and the attainment of any debt coverage requirements.
2j. Develop an annual rate transition strategy that meets the PWRF system's financial obligations over
a 3-6 year planning horizon.
2k. Provide up to three (3) sensitivity analyses to evaluate the impact of changes to key variables such
as funding sources, growth rates, project timing, or others identified by the City. Include an
analysis for the existing customers using current sanitary sewer rates as a comparison.
TASK THREE - COST ALLOCATION
The cost allocation task will be completed for the PWRF. Customer usage characteristics developed in
task 2 will be used to develop alternative cost allocation factors. Existing contract and/or rates will be
reviewed for modifications. The allocation factors developed will be based on system cost data and
engineering/planning criteria in order to assign utility cost recovery to customers in proportion to their
facility requirements and capacity allocations.
TASK FOUR - RATE DESIGN/STRUCTURES
The rate design task will evaluate existing rate structures for alignment with the City's current and/or
recommended fiscal policies, generate sufficient revenue to meet the revenue requirement forecast. Key
task outcomes include the following:
4a. Develop alternative rate structures as warranted to achieve total system cost recovery while
promoting the City's pricing goals and objectives. Specific consideration will be given to the
following:
• Reuse facility
o Review basis of rate assessment (e.g. capacity allocation, other)
o Review fixed/variable charge levels
':JFCS GROUP www.fesgroup.com
Process Water Reuse Facility Rate Study
City of Pasco
Page 3
4b. Bill Comparisons will be generated comparing the impact of each rate structure change (including
the existing rate structure) on typical bills of representative customers from each customer class.
TASK FIVE - MEETINGS/WORKSHOPS/PRESENTATIONS
It will be important to interact frequently with City staff and Council throughout the project, to ensure that
the findings and recommendations reflect approaches that are understood by impacted parties and that they
can be implemented within the City's administrative practices. In addition, frequent interaction will ensure
that the study develops work products collaboratively, reflecting the industry expertise of the Project Team
and the specific needs and goals of the City. The review points identified with staff will be the first
presentation of analytical outcomes and recommendations held before any presentation to the City
Council. When available, review meetings can be conducted via the interactive computer program GoTo
MeetingTM. This program allows users in different locations to review documents and changes in real-time.
This is becoming the preferred method for reviewing follow-up analysis with many of our clients.
5a. Meet with City staff in up to three (3) meetings to review study results at key milestones. We
anticipate the following review meetings;
• 1 meeting to review revenue requirement and cost allocation - onsite
• 1 meeting to review proposed rate designs/structures— Go To MeetingTM
• 1 meeting to review edits incorporated after the rate design meeting — Go To MeetingTM
5b. Two (2) presentations to the processors utilizing the PWRF are anticipated. The first presentation
will discuss the project and gain insight from the users. The second presentation will cover study
findings and recommendations prior to the second meeting with the City Council provided for in
5c below.
5c. Two (2) presentations to the City Council are anticipated to present study findings and
recommendations. We request that when possible meetings with Council are conducted in a
workshop setting.
TASK SIX - DOCUMENTATION
FCS GROUP will document findings and provide a copy of the spreadsheet analysis for future City use.
6a. Technical Memorandum — At the conclusion of the project, we will provide a technical
memorandum that will summarize the methodology and analysis undertaken in completing the rate
study, the results and conclusions of the study, and recommendations.
6b. Spreadsheet Model — FCS GROUP will deliver a final copy of the Excel -based spreadsheet models
to the Finance Director for City use.
SCHEDULE
Completion of the studies is based on a variety of issues. These issues include timeliness of receipt of
requested data/information; quality of data; ability to schedule meetings in a timely manner; and the ability
of the City to provide policy direction for the study to move forward at key study milestones. A specific
project schedule will be developed during the project initiation meeting.
' iFCS GROUP www.fesgroup.com
Process Water Reuse Facility Rate Study
City of Pasco
Page 4
BUDGET
The total proposed level of effort to complete the process water reuse facility rate study is summarized
below. Our normal billing practice is to bill based on time and materials actually expended, not to exceed
the total budget. The project fees have been listed for each major task. If we have scaled our approach out
of line with the City's expectations, we would be more than happy to negotiate the appropriate level of
effort.
>FCS GROUP www.fesgroup.com
Consultant
Hours
0
Managing
Asst Sludy
Senior
Admin.
Estimated
Labor
Task
Principal
Manager
Analyst
Support
Fours
Budget
Hourly Billing Rates:
$250
$175
$135
$80
Process Water Reuse Facility
Task 1 - Data ColleclionlValidation
-
-
2
1
3
$350
Task 2- Revenue Requirement
4
7
20
-
31
4,925
- Customer statistics developmenW alidation
1
2
16
-
19
2,760
Task 3- Cost of Sery ice Capacity Allocation
4
4
16
24
3,860
Task 4 -Rate Design /Structures
4
8
12
-
24
4,020
Total Technical Analysis
13
21
66
1
101
$15,915
Combined Effort -MeetingslDocumentation
Task 5 - Meetings/Workshops/Presentations
-Kickoff Meeting - Goo Meeting 1 hour)
1
1
1
-
3
$560
- 1 staff project team review meetings (onsite)
2
2
-
-
4
850
- 2 staff project team review meetings (GoTo Meei ngsltwo- 2 hour
2
2
2
6
1,120
- 2 Presentations to Customers (onsite; presentation material)
16
8
-
24
5,400
- 2 Council Meetings (presentation development)
4
2
2
-
8
1,620
Task 6 - Documentation (Technical Memo)
1
-
8
-
9
1,330
Project Administration
3
-
-
3
750
Total MeetingsTocumentation
29
15
13
57
$11,630
Total Labor Budget All
42
36
79
1
158
27,545
Labor Ebur Disobution
26.58%
22.78%
50.00%
0.63%
100.00%
Expenses (airlineirental carlhotel)- Estimate Billed @ actual cost
$1,823
TOTAL PROJECT BUDGET WI EXPENSES
$29,368
>FCS GROUP www.fesgroup.com