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HomeMy WebLinkAbout2016.08.22 Council Workshop PacketAGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. August 22, 2016 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: 3 -12 (a) EMS Cost Presentation (b) Advancing Community Policing Presented by Chief Bob Metzger 13 -16 (c) Vacancy on City Council 17-22 (d) Land Use and Permitting Fees 23-28 (e) Development of a Complete Streets Policy 29-37 (f) Final Acceptance: Butterfield WTP South Basin Drain Bypass Improvement Project 38-41 (g) Citywide Traffic Signals - Professional Services Agreement Amendment No. 2 - DKS Associates 5. MISCELLANEOUS COUNCIL DISCUSSION: 6. EXECUTIVE SESSION: 7. ADJOURNMENT. REMINDERS: 4:00 p.m., Monday, August 22, Ben -Franklin Transit Office — Hanford Area Page 1 of 41 Workshop Meeting August 22, 2016 Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY, Rep.; SAUL MARTINEZ, Alt.) 7:30 a.m., Wednesday, August 24, 7130 W. Grandridge Blvd — Visit Tri -Cities Board Meeting. (COUNCILMEMBER TOM LARSEN) 5:00 p.m., Wednesday, August 24 — Tierra Vida Park Dedication Ceremony. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) 4:00 p.m., Thursday, August 25, 7130 W. Grandridge Blvd — TRIDEC Board Meeting. (COUNCILMEMBER TOM LARSEN) 6:00 p.m., Tuesday, August 30, 2901 Southridge Blvd. — Joint Park Board Meeting. (COUNCILMEMBER SAUL MARTINEZ) City Hall will be closed on Monday, September 5 in honor of Labor Day. The next Council meeting will be held at 7:00 p.m., Tuesday, September 6, 2016. This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 2 of 41 AGENDA REPORT FOR: City Council August 12, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16 FROM: Bob Gear, Fire Chief Fire Department SUBJECT: EMS Cost Presentation I. REFERENCE(S): EMS Cost Slideshow II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: No action requested of council. III. FISCAL IMPACT: None from the presentation. IV. HISTORY AND FACTS BRIEF: The City has provided ambulance services through its Fire Department since 1979. As most of us are aware the costs of medical supplies, particularly drugs and narcotics continues to rise significantly. In addition to supplies, personnel and equipment costs also increases annually. V. DISCUSSION: We are here to demonstrate to council the supplies, equipment and labor that is expended in a cardiac arrest incident. While this one of the most significant types of incidents we respond to it is a good example of what is required for any critical life threatening event. We will talk council through the actions of our responders in what is termed "Pit Crew" response to this event. The Pasco Fire Department was a leader in bringing this choreographed response to a cardiac arrest and it is a significant contributor to our outstanding cardiac arrest survival rate of over 50%. Page 3 of 41 pepa hm Medical Services Cost p®pa .l Ambulance Utility Provides • 28 line and 3 staff positions • 5 Ambulances (3 first run, 1 "hot" standby, 1 "cold" standby • Facility Costs • Costs for continuing education of personnel • Disposable and Non -Disposable Medical Equipment • Personal Protective Equipment Costs • Program costs such as the Chaplaincy and Medical Program Director Medical Services Cost pepa 5000 4500 4000 3500 3000 2500 2000 1500 1000 500 0 EMS Call Volume 2010 2011 2012 2013 2014 2015 2016 Medical Services Cost pepa IL Scenario 06:47:05 — Call Received at 911 06:47:57 - LO1 search completed 06:48:58 - "M2821, E2811, M2822, Battalion 281— respond to 123 Mockingbird Lane for an unconscious, unresponsive 68 year old male pt. Caller advises that the patient is not breathing and is unable to perform CPR" 06:50:17 — M28211 E2811, Battalion 281, M2822 responding 06:51:21— Arrived at scene This would be billed as an ALS -2. Medical Services Cost pepa IL Equipment Costs Non — Rebreather Mask $4 Bag Valve Mask $20 Endotracheal Tube $3 Tube Holder $5 End Tidal Carbon Dioxide $8 Laryngoscope Blade $8 Suction $13 Oxygen $10 Total Cost Airway Supplies $110 Intra -venous access x2 $6 1000 cc Normal Saline x2 $22 Drip Sets x2 $12 Epinephrine x6 $42 Amiodarone x3 + Syringes + Needles $18 Narcan $10 Dextrose $12 Levophed + 250 cc Normal Saline + 60 drop set $17 Intra-ossious needle $110 Total Pharmacology $249 Medical Services Cost pepa IL Vehicle & Responder Costs Other Costs (Monitor, Patches, Backboard, Stretcher, Safety Equipment) $150 Vehicle Costs per State Mobilization Plan $363 Responder Costs (including Chaplain) $270 Mileage Costs @ .52/mile (avg. 5 mile trip) $2.50 Total $785.50 Airway Maintenance Supplies $71 Pharmacology $240 Other (Personnel, PPE, Vehicles, Mileage) $785.50 Total Cost for Call $1096.50 Medical Services Cost p®pa hm Average Expected Reimbursement Deficit Medicare $431.20 $655.30 Medicaid $168.43 $928.07 Resident $550.00 $546.50 Average $383.21 $713.29 Medical Services Cost pepa Uncontrolled Costs • Since 2014, cardiac medication costs have risen, in some cases 30% to over 50%. -�-� In general, emergency equipment costs are trending upward. E-1 Ambulance replacement cycles have been shortened +-j� due to increasing call volumes, which has ro correspondingly increased per unit mileage. 4� Fuel costs are inconsistent but generally on the rise. Increased use of diagnostic technology � g in the field is creating rising equipment costs. Call volume continues to rise an average of 225 calls for 0 service per year. V Medical Services Cost pepa Cost Containing Projects MI• Purchasing medications that have longer shelf lives • Leveraging bulk purchasing options — for disposable items E-1 • Reducing transportation times by transporting to the I qualified hospital c closest qua ed ro� • Beginning an inter -city, all -employee "Hands Only — CPR" project. Q• Developing collaborative relationships with community health organizations to identify system abusers and to EZ provide the proper health care opportunities. 04 V v� N Medical Services Cost AGENDA REPORT FOR: City Council August 16, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Vacancy on City Council I. REFERENCE(S): 2013 City Council District Map 2015 City Council District Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The passing of Mike Garrison has created a vacancy on the City Council. Council is authorized to appoint a replacement member of the Council for the unexpired portion of the original term, which expires December 31, 2017. In 2013 Mr. Garrison was elected to fill the seat for Council District #2. To account for population growth and the City Council's continued fair voting efforts, in 2015 district boundaries were modified in advance of the year's elections. The change in district boundaries resulted in the residences of Mr. Hoffmann, elected in 2013 to represent District #3, to be located in District #2 as modified, and Mr. Martinez, elected in 2013 to represent District #4, to be located District #3 as modified. Since the election of 2015, two members of the Council have resided in District #2 (Mr. Garrison and Mr. Hoffmann) and no members have resided in District #4. This in itself is not problematic or inappropriate given the circumstances, is consistent with state law and is a situation that would have been corrected through subsequent elections. Page 13 of 41 The City Attorney has opined that the current City Council vacancy is the District #4 position, accordingly the appointment should be made from candidates who reside in that district. The District #4 seat is set to be up for election in 2017. V. DISCUSSION: Staff recommends providing notice of the vacancy, with an invitation for voters residing in District #4, who are interested in serving on the Council, to submit applications to the City by September 20, 2016. Page 14 of 41 v CP 0 025 rjrmho m rgoo &M Ax CEOG=INE100 m19A 03= 013 Legend City Council District 1 GARRISON City Council District 2 HOFFMAN City of Pasco Council Districts City Council District 3 MARTINEZ 2013 Districts City Council District 4 County Voting Precincts City Council District 5 2016 City Limits 1 002 W N 1001 S E / I opo 1 N QU CD 0 City Council District 5 2016 City Limits S E AGENDA REPORT FOR: City Council August 15, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16 FROM: Rick White, Director Community & Economic Development SUBJECT: Pasco Land Use Fee Schedule I. REFERENCE(S): Detailed Cost Average Tables Existing Fee/Actual Cost/Recommended Fee Spreadsheet II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Revenue from the fees for Land Use Permits is approximately $15,000 per year. The Fire Safety Inspection Program for 2015 resulted in an approximate surplus of $6,000 (budget of $55,000 versus expenditures of $49,000) due to costs with contract inspector "backfill" being less than anticipated. In 2016 it appears the budgeted amount of $55,000 will be used. Depending on Council action, the Fire Safety surplus and the revenue from Land Use Permit fees may be more or less than current estimations. IV. HISTORY AND FACTS BRIEF: Pasco charges fees for land use and permitting activities through Title 3 of the PMC. As with land use fee schedules in many communities, the existing fee schedule has not been updated since at least the mid 1990's. The attached tables outline the actual/average cost of the various fees. The attached spreadsheet identifies the existing fee for land use/permitting activities, the actual/average cost in today's dollars and the amount of subsidy for processing. Page 17 of 41 The spreadsheet is categorized in the following sections: Fees that implement development; Fees that are associated with codified processes in the PMC; Fees that benefit single property owners or that appeal decisions resulting from codified activities. V. DISCUSSION: In broad terms, land use and permitting fees are a function of Council policy. Council may wish to recover full cost for certain fees and recover less than full cost for other fees. For example, with fees that implement development activities otherwise in conformance with existing codes (for example, Binding Site Plan Permits), Council may decide on a policy that subsidizes the actual cost in an effort to promote development which expands the community tax base which in turn benefits all citizens. With fees associated with the benefit of a single property owner resulting from a codified process (for example, appeals from the Hearing Examiner/Planning Commission), Council may decide on a policy that recovers the actual cost to the City for processing. Related to this discussion is the issue of the Fire Safety Inspection Fee. Staff provided an update to Council in January of this year and the existing fee schedule was discussed. Resulting from the discussion was sentiment that revisions to Fire Safety Fee schedule should be suggested in time for implementation in 2017. The attached spreadsheet shows the recommended revisions to the Fire Safety Fee schedule and recommends that High Hazard inspections taking less than two hours and all Moderate Hazard inspections pay the existing $75 fee (billed annually at $37.50 versus every other year at $75). A $150 fee is recommended for High Hazard inspections taking more than two hours. Council discussion and direction on this issue would be welcome. Page 18 of 41 Special Permit/Prelim. Plats/Rezone/CPA Estimated City Cost Item Est Time AAII Est Time AP Est Eng. Time SP Dept Est Time Item (HRS) Est Cost AAII Est Cost AP Est Cost SP Est Cost Eng Dept Est Cost Hourly $22.64 $29.87 $34.31 $31.08 $85.81 1.25 X Benefits 1.25 1.25 1.25 1.25 Total Staff $28.30 $37.34 $42.89 $38.85 $107.26 Legal Ads Prep 0.00 0.50 0.50 0.00 0.50 $0.00 $18.67 $21.44 $0.00 $20.06 Mail -Outs 1.00 0.00 0.00 0.00 1.00 $28.30 $0.00 $0.00 $0.00 $28.30 Staff Reports 1.25 8.50 8.50 1.00 10.75 $35.38 $317.37 $364.54 $38.85 $415.18 Minutes 1.00 0.00 0.00 0.00 1.00 $28.30 $0.00 $0.00 $0.00 $28.30 Site Photos 0.00 1.50 1.50 0.00 1.50 $0.00 $56.01 $64.33 $0.00 $60.17 SEPA 0.00 0.50 0.50 0.00 0.50 $0.00 $18.67 $21.44 $0.00 $20.06 Maps 0.00 2.00 2.00 0.00 2.00 $0.00 $74.68 $85.78 $0.00 $80.23 PC Packets 3.00 0.00 0.00 0.00 3.00 $84.90 $0.00 $0.00 $0.00 $84.90 PC Meetings 1.00 1.00 1.00 0.00 2.00 $28.75 $37.34 $42.89 $0.00 $68.86 TOTALS 7.25 14.00 14.00 1.00 22.25 $205.63 $522.73 $600.43 $38.85 $806.05 Legal Ads Cost $180.00 Grand Total $986.05 v CD co 0 Cgpy of Fee Schedule Update Matrix 2016 rw version 8 15 16 Page 1 of 1 Printed 8/15/2016 at 12:43 PM Binding Site Plan Estimated City Cost Item Est Time AAII Est Time AP Est Time SP Eng. Dept Fire Est Time (HRS) Item Est Cost AAII Est Cost AP Est Cost SP Est Cost Eng Dept Est Cost Fire Dept Total Est Cost (J)Hourly $22.64 $29.87 $34.31 $31.08 $45.00 $130.81 X Benefits 1.25 1.25 1.25 1.25 1.00 1.25 Total Staff $28.30 $37.34 $42.89 $38.85 $45.00 $152.26 Mail -Outs 1.00 0.00 1.00 0.00 0.00 1.50 $28.30 0 42.8875 $0.00 $0.00 $49.74 Evaluation 5.00 6.00 1.00 12.00 $0.00 $0.00 $214.44 $233.10 $45.00 $385.32 Follow-up Mail -Outs 1.00 1.00 2.00 $28.30 $0.00 $28.30 $42.45 SEPA 0.50 0.50 0.50 $0.00 F $18.67 T $21.44 $20.06 TOTALS 2.00 0.50 7.50 6.00 1.00 $56.60 $18.67 $307.07 $233.10 $45.00 Grand Total 16.00 $497.57 v c� CD N O O Oopy of Fee Schedule Update Matrix 2016 rw version 8 15 16 Page 1 of 1 Printed 8/15/2016 at 12:43 PM Variances/Appeal ADM Decision/Appeal PC Recommendation Estimated City Cost Item Est Time AAII Est Time AP Est Time SP Est Time (HRS) Item Est Cost AAII Est Cost AP Est Cost SP Est Hourly Cost (I)Hourly X Benefits $22.64 $29.87 $34.31 $54.73 1.25 1.25 1.25 1.25 Total Staff $28.30 $37.34 $42.89 $68.41 Legal Ads Prep 0.00 0.50 0.50 0.50 $0.00 $18.67 $21.44 $20.06 Mail -Outs 1.00 0.00 0.00 1.00 $28.30 $0.00 $0.00 $28.30 Staff Reports Total 0.75 6.50 6.50 7.25 $21.23 $242.69 $278.77 $281.96 Court Reporter (2) 1.00 0.00 0.00 1.00 $28.30 $0.00 $0.00 $28.30 Site Photos 0.00 1.50 1.50 1.50 $0.00 $56.01 $64.33 $60.17 Maps 0.00 2.00 2.00 2.00 $0.00 $74.68 $85.78 $80.23 HE Packet 3.00 0.00 0.00 3.00 $84.90 $0.00 $0.00 $84.90 Hearings 1.00 1.00 1.00 2.00 $28.75 $37.34 $42.89 $68.86 Attorney Fee I I I I 1 $450.00 TOTALS 6.75 11.50 11.50 18.25 $191.48 $429.38 $493.21 $1,102.77 Legal Ads Cost $180.00 Grand Total $1,282.77 v CD ro O Cgpy of Fee Schedule Update Matrix 2016 rw version 8 15 16 Page 1 of 1 Printed 8/15/2016 at 12:42 PM PLANNING DEPARTMENT PROPOSED FEE SCHEDULES APPLICATION EXISTING FEE AVERAGE ESTIMATED COST SUBSIDY RECOMMENDED FEE TOTAL # PROCESSED IN 2015 Special Permit $ 300.00 $ 985.00 $ (685.00) $ 500.00 18 Binding Site Plan $ 200.00 $ 470.00 $ (170.00) NO CHANGE 6 Boundary Line Adjustment $ 50.00 $ 50.00 $ - NO CHANGE 7 SEPA (State Environmental Protection Act)* $ 100.00 $ 75.00 $ 25.00 $ 75.00 37 Rezone $ 700.00 $ 985.00 $ (285.00) NO CHANGE 8 Comprehensive Plan Amendment $ 700.00 $ 985.00 $ (285.00) NO CHANGE 1 Street or Alley Vacation $ 200.00 $ 330.00 $ (130.00) $ 300.00 20 Short Plat $ 300.00 $ 985.00 $ (685.00) $ 700.00 5 Preliminary Plat (+ $30 per lot but not to exceed $950 total) $ 650.00 $ 985.00 $ (335.00) $ 700.00 6 Variance/Hearing Examiner $ 300.00 $ 1,285.00 $ (985.00) $ 700.00 2 Tax Parcel Segregation $ 50.00 $ 50.00 $ - NO CHANGE 0 (AVERAGE APPX. 2/YEAR) Appeal $ 100.00 $ 1,285.00 $ (1,185.00) $ 700.00 0 (AVERAGE APPX. 2/YEAR) Zoning Determination $ - $ 75.00 $ - $ 75.00 3 (in 2016) Fire Safety Inspection (High Hazard -Annually) *** $ - $ 150.00 Fire Safety Inspection (Moderate Hazard and High <_ 2 hrs) **** $ 75.00 $ 37.50 [Public Notice Fee** $ 80.00 $ 50.00 $ 50.00 - *SEPA is required of Special Permits, Rezones, Development Permits >_ $4,000, Plats, and Comp Plan Amendments **Public Notice Fee is added to all applications (Compiling public notice mailing list - varies widely) ***Staff is proposing $150 for High Hazard >_ 2 hrs of inpsection time ****Staff is proposing $75 for Moderate Hazard and High Hazard <_ 2 hours of inspection time (Billed $37.50 per year) Fee Schedule 8.12.2016 AGENDA REPORT FOR: City Council August 1, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Complete Streets Policy and Resolution I. REFERENCE(S): Proposed Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: Complete Streets "Complete Streets" is a concept that promotes streets that are safe and convenient for all users including motor vehicle drivers and passengers, pedestrians, bicyclists, transit riders, etc. and provides accommodation for all such transportation uses. Three important ideas of Complete Streets are: - Protect vulnerable users. - Provide mobility options. - Create healthy, livable communities. The proposed Complete Streets policy reconfirms the commitments the City has already made to safety for all road users through our Bicycle and Pedestrian Master Plan. The policy applies to all transportation projects within City right-of-way, both local and arterial. While the policy promotes roadway enhancements like bicycle lanes, pedestrian Page 23 of 41 pathways and sidewalks, the policy allows for exceptions under certain circumstances. Policy exceptions are as follows: 1. The associated cost for accommodation is not economically feasible by being excessively disproportionate to the need or probable use or more than 20% of the project cost. 2. The accommodation is not physically feasible; i.e. projects currently slated for or in construction or areas where there is not enough space to construct the accommodation. 3. At the discretion of the Public Works Director or designee. Transportation Improvement Board Funding Opportunity - Complete Streets Award The Transportation Improvement Board (TIB) has a funding opportunity for Complete Streets. Nominations will be solicited in September and will be due in October. In order to be eligible, a city must have an adopted Complete Streets Policy. From the TIB website: "The Complete Streets Award is a new funding opportunity for local governments. The legislature provided funding in 2015 and the first awards are expected to be given in January of 2017. Awards will typically range between $250, 000 and $500, 000. TIB has developed this new funding source to be different from its other grant programs. The Complete Streets Award is flexible money given to any city or county in Washington state who has an adopted complete streets ordinance and shows an ethic of planning and building streets that use context sensitive solutions to accommodate all users, including pedestrians, transit users, cyclists, and motorists." Other Jurisdictions Throughout the United States, nearly 1,000 agencies have adopted policies supporting Complete Streets implementation within their jurisdiction. In Washington alone, 31 cities, counties and regions have adopted a Complete Streets policy. Policy Elements The National Complete Streets Coalition provides guidance on what should be included in a Complete Streets policy. They have outlined 10 elements for an effective policy: - Includes a vision for how and why the community wants to complete its streets. - Specifies that 'all users' includes pedestrians, bicyclists and transit passengers of all ages and abilities, as well as trucks, buses, emergency vehicles, and automobiles. - Encourages street connectivity and aims to create a comprehensive, integrated, connected network for all modes. - Is understood by all agencies to cover all roads. - Applies to both new and retrofit projects, including design, planning, maintenance, and operations for the entire right-of-way. Page 24 of 41 - Makes any exceptions specific and sets a clear procedure that requires high-level approval of exceptions. - Directs the use of the latest and best design criteria and guidelines while recognizing the need for flexibility in balancing user needs. - Directs that Complete Streets solutions will complement the context of the community. - Establishes performance standards with measurable outcomes. - Includes specific next steps for implementation of the policy. V. DISCUSSION: This resolution sets forth the Complete Streets Policy for City of Pasco, thereby confirming Pasco's commitment to the safety of our citizens and making Pasco eligible for upcoming grant funding. Page 25 of 41 RESOLUTION NO. A RESOLUTION ADOPTING A COMPLETE STREETS POLICY WITHIN THE CITY OF PASCO, WASHINGTON. WHEREAS, the "Complete Streets" concept promotes streets that are safe and convenient for all users including motor vehicle drivers and passengers, pedestrians, bicyclists, transit riders, and WHEREAS, promoting pedestrian, bicycle and transit travel as an alternative to automobiles reduces negative environmental impacts, promotes healthy living and is less costly to the commuter, and WHEREAS, the development of a more complete transportation network or "Complete Streets" can improve pedestrian safety, increase the transportation network's capacity, and promote improvements in public health, and WHEREAS, studies have found that providing more travel options, including public transportation, bicycling and walking facilities, is an important element in reducing congestion. Many studies show that when roads are better designed for bicycling, walking, and taking transit, more people do so, and WHEREAS, transportation costs can be reduced when local infrastructure encourages active transportation, which helps families replace car trips with bicycling, walking, or taking public transit. When roads are redesigned and maintained to attract pedestrians, the local economy improves and diversifies from increased buyers, which creates job growth and increased investment in the area, including surrounding property values, and WHEREAS, the Washington State legislature has passed complete street legislation that encourages the Washington State Department of Transportation and local governments to consider all users in transportation -related projects; and WHEREAS, the City of Pasco is committed to the safety and health of its residents and visitors NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the City of Pasco adopts the Complete Streets Policy. Section 1. To the extent feasible, the City of Pasco will incorporate Complete Streets considerations and practices as outlined in the City's Complete Streets Policy found in Section 2. Page 26 of 41 Section 2. City of Pasco Complete Streets Policy Purpose The purpose of the Complete Streets Policy is to ensure all users are considered in the construction of all City transportation improvement projects as outlined in the Comprehensive Plan and detailed in the adopted Bicycle and Pedestrian Master Plan. The Complete Streets Policy will help to increase the overall health of the community in Pasco as well as supporting the economy by increasing the desirability of Pasco real estate, all while increasing the safety of all travelers in Pasco. This policy affirms Pasco's commitment to the safety and health of its citizens. Definitions Complete Street — a roadway that is designed to be safe for users of all ages and abilities including drivers, cyclists, transit vehicles and riders, and pedestrians. Street Project — the construction, reconstruction, retrofit, maintenance, alteration or repair of any street. Includes the planning, design, approval, and implementation processes, except minor routine upkeep such as cleaning, sweeping, mowing, spot repair, or interim measures. Users — vehicles or individuals that use streets. This includes pedestrians, cyclists, trucks, automobiles, emergency vehicles, transit vehicles and riders, and people of all ages and abilities including children, youth, families, older adults, and people with disabilities. Implementation All street projects including new construction, reconstruction, and rehabilitation shall include Complete Streets elements in order to create an interconnected, integrated network of inclusive facilities. This network may include sidewalks, bike lanes, lighting, transit accommodations, or crosswalks as on -street accommodations as well as multi -use paths. The implementation of various Complete Streets elements will call on the latest and best design criteria and technology. The design of various complete streets components to be implemented shall be based on a context sensitive approach, recognizing that transportation needs vary, considering the street's existing conditions and the present/future needs for all users. This policy will also be implemented through the development of various transportation plans for the City. These plans include the Transportation System Master Plan, Bicycle and Pedestrian Master Plan, and the Comprehensive Plan. Exceptions The following scenarios provide an exception to the Complete Streets Policy: 1. The associated cost for accommodation is not economically feasible by being excessively disproportionate to the need or probable use or more than 20% of the project cost. 2. The accommodation is not physically feasible; i.e. projects currently slated for or in construction or areas where there is not enough space to construct the accommodation. 3. At the discretion of the Public Works Director or designee. Page 27 of 41 Performance Measures The performance of this policy will be monitored and addressed through the Capital Improvement Program (CIP) and reporting process. Section 3. This resolution shall be effective immediately. Passed by the City Council of the City of Pasco this 6th day of September, 2016. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney Page 28 of 41 AGENDA REPORT FOR: City Council August 1, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Final Acceptance: Butterfield WTP South Basin Drain Bypass Improvement Project I. REFERENCE(S): Vicinity Map Proposed Resolution Construction Photographs II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: 2013/2015 Water Sewer Bond Proceeds - $46,699.09 IV. HISTORY AND FACTS BRIEF: The project involved disconnecting the south sedimentation basin drain line from the sanitary sewer and directing flows to the backwash ponds, as well as an asphalt overlay to raise the driving surface of the dock approach to better align delivery truck beds with the loading dock. The project was advertised to qualified contractors from the City's Small Works Roster. Three contractors responded. The lowest bid was received from Ray Poland & Sons, Inc., in the amount of $36,885.99. The 2016 CIP Budget amount for the project is $70,000.00. V. DISCUSSION: The project was successfully completed within the allotted contract time. Page 29 of 41 The final project construction contract totaled $46,699.09. The $9,813.10 overage equates to an increase of approximately 27%. Two Change Orders were issued to address modifications to the project plans due to changed conditions in the field and Americans with Disabilities Act (ADA) sidewalk ramp revisions to the access driveway it made economic and operational sense to complete along with the other work. Page 30 of 41 L:7 ISI cv DMC. &4wfow N7T — Drtingp Prryzi a� a� r/Yats DI61MN Ba" SME' M7 SME ST # h s4ij ft*4,,, ■#! ■! PRO ECT L OCA TION• 1306 l+'W B STREET VICINITY MAP SCALE: NONE „. C[TY OF ��►sco ��i�IIIIIII������1�fIIIU sl'�3 J V�kop:�, PRO ECT L OCA TION• 1306 l+'W B STREET VICINITY MAP SCALE: NONE „. C[TY OF ��►sco ��i�IIIIIII������1�fIIIU sl'�3 J Lt *11111141130150113 A RESOLUTION ACCEPTING WORK PERFORMED BY RAY POLAND & SONS, INC., UNDER CONTRACT FOR THE BUTTERFIELD WATER TREATMENT PLANT DRAINAGE BYPASS IMPROVEMENT PROJECT. WHEREAS, the work performed by Ray Poland & Sons, Inc., under contract for the Butterfield Water Treatment Plant Drainage Bypass Improvement Project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering's recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering's recommendation and thereby accepts the work performed by Ray Poland & Sons, Inc., under contract for the Butterfield Water Treatment Plant Drainage Bypass Improvement Project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this day of September, 2016. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney Page 32 of 41 woe T I. 41 ! j's "!!�. - •yi.�. I � ' . 1jj /rte f � 00 Y Jr.11 AF oe�J x 1%.. M a - 4 N���r�� _ - -WOW _logo W dot A 514 10 alp dameL ' • r ♦ • _. x33 -r • - .. r .l' i -� • 6 1 'y.' 1� f • _ ,' R -- Yt - � - .#,� '' yam, k�" ■ w + -. ,� r !/-- - � 7� � .� .r 03: 25 PM AraF• IF i <all it Or AV .: _ Q. _ '. + _ _ _ `1f. • .dD _ ar, • _ _ qk ,- • -- _ —t — % A •wits !` • • • _ �' 10 Nii or low- _.>ti� s - • ► . + _ _ �� _i _ "" 1-r i ` " -1 a '. ,_ � _ y ■ ♦ 910 a44 j i « _ - _ r • R 40 or pni 0- 4C. op _ ? Aa Ti A, 41 a + Ao 10 dp_ < 14A t. F y A i — r r ' f?� WN - v �, 1w, ik: � - � `1r�'• ", yr .. y • �. r .Y .. YF, F r _a, �.: .. . � `i_. • - - -may... ' t �, � i`.4 ' • �. 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's♦ ra,�> , Y 11 + a"'S'IfI� � ,�L • • r , M / r d I w NJ ' � '' + ,�• 1 i r f#..Ir �. ,y�Jlt. r,.r�w lli 9r- f�. sr.p1 � ^.'� ..04/2016 R / ) a i r' ,` , r ^ r r i. ry, a /1 t I,,,. dE •r / f t! RY r. Frl � i. � 'rr�j%[. , r y `�Jy, r r�r / - Y, a; \ r rf• R r' II'r A� , /a r,r. aMt r+i+tr'aN'.(t.er' Y.rr prt_j,T �.M". Mri�iJ'fL }1ir�ij1)hrRv , ' a f � it �xdr-i r."rT ^R 1Y_,YI rx'.,�y r*' r. #,1d.[.Ifb.•i��•N,i d�/�d 'rl'a�yr�`rr G.'fa1 'ti'[la �li ! �1 rr.l• •�..�n r r. s .: .� 0, ,y1m r ., ., - ' x ° t '. sr ' t ,�r ^, ' 1 • y! p I i .!. , 1, 11 Artt ' %3':/�,Tr•��tr.., S{/,�tib e^t, +rfi'_YM/A,1r,P •r'°Ii, y d b r�I r� a.r.? ' y/ : r11rtr 'o 4 4- , Rr F / v ( rt W, ' A r aAlI�� vwr.r0, 1 d� .e ^ f. 09:05 R M r r ' � '' + ,�• 1 i r f#..Ir �. ,y�Jlt. r,.r�w lli 9r- f�. sr.p1 � ^.'� ..04/2016 R / ) a i r' ,` , r ^ r r i. ry, a /1 t I,,,. dE •r / f t! RY r. Frl � i. � 'rr�j%[. , r y `�Jy, r r�r / - Y, a; \ r rf• R r' II'r A� , /a r,r. aMt r+i+tr'aN'.(t.er' Y.rr prt_j,T �.M". Mri�iJ'fL }1ir�ij1)hrRv , ' a f � it �xdr-i r."rT ^R 1Y_,YI rx'.,�y r*' r. #,1d.[.Ifb.•i��•N,i d�/�d 'rl'a�yr�`rr G.'fa1 'ti'[la �li ! �1 rr.l• •�..�n r r. s .: .� 0, ,y1m r ., ., - ' x ° t '. sr ' t ,�r ^, ' 1 • y! p I i .!. , 1, 11 Artt ' %3':/�,Tr•��tr.., S{/,�tib e^t, +rfi'_YM/A,1r,P •r'°Ii, y d b r�I r� a.r.? ' y/ : r11rtr 'o 4 4- , Rr F / v ( rt W, ' A r aAlI�� vwr.r0, 1 d� .e ^ f. 09:05 R M AGENDA REPORT FOR: City Council August 15, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Citywide Traffic Signals - Professional Services Agreement Amendment No. 2 - DKS Associates I. REFERENCE(S): Supplemental Agreement Form Exhibit B: Scope of Services Amendment #2 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: This project is funded primarily with STP funds, requiring a 13.5% local match. Original PSA - $251,228.11 Amend. #1 no change $251,228.11 -Total PSA Contract -to -Date Amend. #2 $131,195.27 $382,423.38 - Proposed Total PSA Contract An increase in the total budget is not required for this PSA Contract amendment. IV. HISTORY AND FACTS BRIEF: On May 19, 2014, Council approved a Professional Services Agreement (PSA) with DKS Associates (DKS) in the total amount of $251,228.11 for the design of upgrades to 39 signalized intersections within the City of Pasco. Amendment No. 1, signed December 31, 2014 extended the contract with DKS to end December 31, 2016. Page 38 of 41 The work has been broken into two phases - Phase 1 covers signals that are relatively free from site work, focusing on signal equipment upgrades. Phase 2 includes intersections that need more extensive site improvements and could require right-of- way work. V. DISCUSSION: Initial review of the involved intersections has revealed that additional civil site work is needed at various intersections, primarily those in Phase 2. This Supplemental Agreement provides additional design fee to complete the work required for the entire Citywide Traffic Signals Project. The total amount requested for the remaining work through Amendment #2 is $131,195.27. Staff recommends the approval of Professional Services Agreement Amendment No. 2 with DKS Associates. Page 39 of 41 Washington State Department of Transportation Supplemental Agreement Organization and Address Number 2 City of Pasco 525 N 3rd Avenue Pasco, WA 99301 Original Agreement Number P14106-001 Phone: 509-545-3444 Project Number Execution Date Completion Date STPUL-9910(010) May 19, 2014 December 31, 2016 Project Title New Maximum Amount Payable Pasco Traffic Signal Improvements $382,423.38 Description of Work Pasco Traffic Signal Improvements The Local Agency of desires to supplement the agreement entered in to with DKS Associates and executed on May 19, 2014 fandfidentified fasfAgreementf NofP14106-001 Allf provisions infthe f basicf agreementfremainfinf effectfexceptfasfexpresslyf modifiedf byf thisf supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See attached Exhibit B Scope of Services Amendment #2: Pasco Citywide Traffic Signal Improvements dated July 29, 2016. 11 Section IV,f TIME FORfBEGINNING fAND fCOMPLETION,f isf amended tofchangef the numberfoff calendahaysf for completion of the work to read: Completion date is 12/31/2017. III Section V,f PAYMENT,f shall befamendedfasffollows: n/a asfsetfforthf infthef attachedfExhibit A,f andfbyfthisfreferencef madef afpartfoffthisfsupplement. If you I ncur ith�his supppem nt an i a ree�o the changes as stated above, please sign in the Appropriate spaces below and return to this office foifinal action. Z Consultant Signature DOT Form 140-063 Revised 09/2005 M Approving Authority Signature Page 40 of 41 EX H I BI1IB/S cope/of/S ery ices/Amendment/#2: /Pasco/ Citywide/Traffic/S ignal/Improv ements/80MIUMMO/Oft Esti mated/Budgedllllllllllllllllllllllllllllllllllllllll July/29,/2016////// D K S/Associates PBS TranTech ShannonMilson M&G/Survey ✓off' �°- c >�' E' @ F� - u '_ 5 P c Y .2N c Y ~ a n ti Sectionl: Project Management and Administration 0 1f"HfHflfiHff �""""""R Section 1.1 Project Management o 6 5 0 0 2 0 0 12 S"f".899.10 $"""f"fi,899. 10 Section 1.2 Sc hedule o 3 o a 0 0 0 o a $64.06 $fff $""flff" ffi Section 1.31 nvoic ing o 1 0 0 0 1 0 0 2 $"os.46 $"lf $"""f""'SosA Section 1.4 Meetings o 18 17 o 0 0 0 402 35 in,eso.68 1""02.00 P"""""",052.68 Section 2: Final Priordization of System l mprovements o 0 0 0 0 0 0 0 0 $"O.17 $"lf y" ""f"d0.17 Section 3: Environmental Documentation o 0 0 0 0 0 0 0 1" ff5,672.00 o effHH ffEf f PI 672.00 S1 ffwffRf ff .72 .60 Section 4: Public Outreach Support o 0 0 0 0 0 0 3a 0 fff "wf 11` iso S"f""""�3so Section S: Traffic Signal Modification F inaI Plans, Spefk ations, and Estimate 1 12 15 z] 8 2 2 19 66 S"""x,193.83 Y"9.00PfMr"f",212.83 Section 6: Civil l mprove ment F inaI Plans, Spec ifkations, and Estimate o 0 0 0 0 0 0 o s 40 0 0 40 1 1R8� 81 Si"W iff"fff gt06"f ""t,�..753 Section 9: Design Engineering Seryices During Bidding o o a o 0 0 0 8 0 $nwf $qa0 $fffwf f 40 TOialHOIlYS 1 41 3] 2] 8 5 2 6330 y x,6]200 0 40 0 0 40 1 �f 0 0 0 0 0 0 0 $f""fff 0 0 Hourly Rate an4<3 .., o a Hour /rota, IMF Tota, Totals - By Consultant $17,220.59 $2,672.00 $9,847,53 $0.00 $0.00 201 .HlwffHa�ges/ y m, 604.82 1Expense y a, 13530 PffWffffff0[9,740.12 SUB TOTAL: $29,740.12 Sectionl: Project Management and Administration 0 Prwrw golf Section 1.1 Project Management 0 10 7 0 0 2 0 0 20 �1 [ L 3.058.66 j�fW Pn`W",058.66 Section 1.2 Sc hedule o 5 0 0 0 1 0 0 6 e",W02 MfrW �"��""ff",W02 Section 1.31 nvoic ing 0 2 0 0 0 1 0 0 3 1"""""64.19 grwftlf S"f""rwwr s Section 1.4 Meetings o 30 27 0 0 0 0 656 57 1""".163.28P%5"f82 $ffffffff",819.10 Section 2: Final Prioritization of System l mprovements o 0 0 1 0 0 0 0 1 $"0.25 1iffffffffffff iffffW"W"c.25 Section 3: Environmental Documentation 0 0 0 0 0 0 0 0 0 S"f"ff"""f"ff ifffrw iff"rffrwrNf Section4: Public Outreach Support o c o 0 0 0 0 55 o efrwnwfn 0"5 10 iffnwnwnwff §5.10 Section 5: Traffic Signa l Modification F inal Plans, 5pefk ations, and Estimate 1 20 25 43 12 a 2 31 106 Sx"""rc{3,281.15 9 "{3,312.15 Section 6: Civil l mprovement F inal Plans, Spec'rfkations, and Estimate o 0 0 0 0 0 0 0 35 ao 28 16 155 8 e"28.62 322 �1""t"iffn""S1oo g�"fk51s.07 Section 8: Geotec hnk al Design 0 0 0 0 0 0 0 0 2 0 28 12 2 8 4 .tea y ,,26667 56 .2�3taf.3so.45 .i [128.62 y e,70400 $ x,2696] PrMff�f 3,97367 Section 9: Design Engineering Services During Bidding o 6 0 0 0 0 0 13 o efnxfff"fmf 1f"145 11""""f"""""ffff 3.45 Section ll: Survey(Added Consultant Servk e) 0 0 0 0 0 0 0 0 161 10o SM,97 261 1 1M,081.52 1 1"597 P""""W%,107.49 Sec tion 12: Reduction in Seryk es 11ff$s75oo) 2 0 28 12 2 8 4 $.269.67 .HlHH 161 100 y "5.9] Tobi Hours Hourly Rate Totals - By Consultant 1 66 59 44 12 8 2 5 """55.37 .M ! y "f f( .1"Rff{H5H,f4f0ao0) 35 80 28 16 155 6 y "28.62 a 111443 s $131 z" $10743 $ssse $m a�4z o a Hour Rota, o a /Project///INI/ Tota, $22,254.92 1 $0.00 $35,119.07 $13,973.67 $30,107A9 832 Jfwfages/ 1fHpense y 102,250.51 y %,1]963 1 $""'110,430.14 SUBTOTAL: $101,455.14 PASCO/CITYWIDE/AMENDMENT/#2/TOTALS: $39,475.51 $2,672.00 $44,966.60 $13,973.67 $30,107.49 $131,195.27 Page Ifo/1