HomeMy WebLinkAbout2016.08.22 Council Workshop PacketAGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. August 22, 2016
Page
1.
CALL TO ORDER:
2.
ROLL CALL:
(a) Pledge of Allegiance
3.
VERBAL REPORTS FROM COUNCILMEMBERS:
4.
ITEMS FOR DISCUSSION:
3 -12
(a) EMS Cost Presentation
(b) Advancing Community Policing
Presented by Chief Bob Metzger
13
-16
(c) Vacancy on City Council
17-22
(d) Land Use and Permitting Fees
23-28
(e) Development of a Complete Streets Policy
29-37
(f) Final Acceptance: Butterfield WTP South Basin Drain Bypass
Improvement Project
38-41
(g) Citywide Traffic Signals - Professional Services Agreement Amendment
No. 2 - DKS Associates
5. MISCELLANEOUS COUNCIL DISCUSSION:
6. EXECUTIVE SESSION:
7. ADJOURNMENT.
REMINDERS:
4:00 p.m., Monday, August 22, Ben -Franklin Transit Office — Hanford Area
Page 1 of 41
Workshop Meeting
August 22, 2016
Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL
YENNEY, Rep.; SAUL MARTINEZ, Alt.)
7:30 a.m., Wednesday, August 24, 7130 W. Grandridge Blvd — Visit Tri -Cities
Board Meeting. (COUNCILMEMBER TOM LARSEN)
5:00 p.m., Wednesday, August 24 — Tierra Vida Park Dedication Ceremony.
(MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK)
4:00 p.m., Thursday, August 25, 7130 W. Grandridge Blvd — TRIDEC Board
Meeting. (COUNCILMEMBER TOM LARSEN)
6:00 p.m., Tuesday, August 30, 2901 Southridge Blvd. — Joint Park Board Meeting.
(COUNCILMEMBER SAUL MARTINEZ)
City Hall will be closed on Monday, September 5 in honor of Labor Day.
The next Council meeting will be held at 7:00 p.m., Tuesday, September 6, 2016.
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
Page 2 of 41
AGENDA REPORT
FOR: City Council
August 12, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16
FROM: Bob Gear, Fire Chief
Fire Department
SUBJECT: EMS Cost Presentation
I. REFERENCE(S):
EMS Cost Slideshow
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
No action requested of council.
III. FISCAL IMPACT:
None from the presentation.
IV. HISTORY AND FACTS BRIEF:
The City has provided ambulance services through its Fire Department since 1979. As
most of us are aware the costs of medical supplies, particularly drugs and narcotics
continues to rise significantly. In addition to supplies, personnel and equipment costs
also increases annually.
V. DISCUSSION:
We are here to demonstrate to council the supplies, equipment and labor that is
expended in a cardiac arrest incident. While this one of the most significant types of
incidents we respond to it is a good example of what is required for any critical life
threatening event. We will talk council through the actions of our responders in what
is termed "Pit Crew" response to this event. The Pasco Fire Department was a leader
in bringing this choreographed response to a cardiac arrest and it is a significant
contributor to our outstanding cardiac arrest survival rate of over 50%.
Page 3 of 41
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Medical Services Cost
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Ambulance Utility Provides
• 28 line and 3 staff positions
• 5 Ambulances (3 first run, 1 "hot"
standby, 1 "cold" standby
• Facility Costs
• Costs for continuing education of
personnel
• Disposable and Non -Disposable
Medical Equipment
• Personal Protective Equipment Costs
• Program costs such as the Chaplaincy
and Medical Program Director
Medical Services Cost
pepa
5000
4500
4000
3500
3000
2500
2000
1500
1000
500
0
EMS Call Volume
2010 2011 2012 2013 2014 2015 2016
Medical Services Cost
pepa
IL
Scenario
06:47:05 — Call Received at 911
06:47:57 - LO1 search completed
06:48:58 - "M2821, E2811, M2822, Battalion 281— respond to 123
Mockingbird Lane for an unconscious, unresponsive 68 year old male pt.
Caller advises that the patient is not breathing and is unable to perform CPR"
06:50:17 — M28211 E2811, Battalion 281, M2822 responding
06:51:21— Arrived at scene
This would be billed as an ALS -2.
Medical Services Cost
pepa
IL
Equipment Costs
Non — Rebreather
Mask
$4
Bag Valve Mask
$20
Endotracheal Tube
$3
Tube Holder
$5
End Tidal Carbon
Dioxide
$8
Laryngoscope Blade
$8
Suction
$13
Oxygen
$10
Total Cost Airway
Supplies
$110
Intra -venous access x2
$6
1000 cc Normal Saline x2
$22
Drip Sets x2
$12
Epinephrine x6
$42
Amiodarone x3 + Syringes +
Needles
$18
Narcan
$10
Dextrose
$12
Levophed + 250 cc Normal Saline +
60 drop set
$17
Intra-ossious needle
$110
Total Pharmacology
$249
Medical Services Cost
pepa
IL
Vehicle & Responder Costs
Other Costs (Monitor, Patches, Backboard, Stretcher,
Safety Equipment)
$150
Vehicle Costs per State Mobilization Plan
$363
Responder Costs (including Chaplain)
$270
Mileage Costs @ .52/mile (avg. 5 mile trip)
$2.50
Total
$785.50
Airway Maintenance Supplies
$71
Pharmacology
$240
Other (Personnel, PPE, Vehicles, Mileage)
$785.50
Total Cost for Call
$1096.50
Medical Services Cost
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hm
Average Expected
Reimbursement
Deficit
Medicare
$431.20
$655.30
Medicaid
$168.43
$928.07
Resident
$550.00
$546.50
Average
$383.21
$713.29
Medical Services Cost
pepa
Uncontrolled Costs
• Since 2014, cardiac medication costs have risen, in
some cases 30% to over 50%.
-�-� In general, emergency equipment costs are trending
upward.
E-1 Ambulance replacement cycles have been shortened
+-j� due to increasing call volumes, which has
ro correspondingly increased per unit mileage.
4� Fuel costs are inconsistent but generally on the rise.
Increased use of diagnostic technology � g in the field is
creating rising equipment costs.
Call volume continues to rise an average of 225 calls for
0 service per year.
V
Medical Services Cost
pepa
Cost Containing Projects
MI• Purchasing medications that have longer shelf lives
• Leveraging bulk purchasing options — for disposable
items
E-1 • Reducing transportation times by transporting to the
I qualified hospital
c
closest qua ed
ro� • Beginning an inter -city, all -employee "Hands Only — CPR"
project.
Q• Developing collaborative relationships with community
health organizations to identify system abusers and to
EZ
provide the proper health care opportunities.
04
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Medical Services Cost
AGENDA REPORT
FOR: City Council
August 16, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: Vacancy on City Council
I. REFERENCE(S):
2013 City Council District Map
2015 City Council District Map
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
The passing of Mike Garrison has created a vacancy on the City Council. Council is
authorized to appoint a replacement member of the Council for the unexpired portion
of the original term, which expires December 31, 2017. In 2013 Mr. Garrison was
elected to fill the seat for Council District #2.
To account for population growth and the City Council's continued fair voting efforts,
in 2015 district boundaries were modified in advance of the year's elections. The
change in district boundaries resulted in the residences of Mr. Hoffmann, elected in
2013 to represent District #3, to be located in District #2 as modified, and Mr.
Martinez, elected in 2013 to represent District #4, to be located District #3 as modified.
Since the election of 2015, two members of the Council have resided in District #2
(Mr. Garrison and Mr. Hoffmann) and no members have resided in District #4. This in
itself is not problematic or inappropriate given the circumstances, is consistent with
state law and is a situation that would have been corrected through subsequent
elections.
Page 13 of 41
The City Attorney has opined that the current City Council vacancy is the District #4
position, accordingly the appointment should be made from candidates who reside in
that district. The District #4 seat is set to be up for election in 2017.
V. DISCUSSION:
Staff recommends providing notice of the vacancy, with an invitation for voters
residing in District #4, who are interested in serving on the Council, to submit
applications to the City by September 20, 2016.
Page 14 of 41
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City Council District 2 HOFFMAN City of Pasco Council Districts
City Council District 3 MARTINEZ 2013 Districts
City Council District 4 County Voting Precincts
City Council District 5 2016 City Limits
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AGENDA REPORT
FOR: City Council
August 15, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16
FROM: Rick White, Director
Community & Economic Development
SUBJECT: Pasco Land Use Fee Schedule
I. REFERENCE(S):
Detailed Cost Average Tables
Existing Fee/Actual Cost/Recommended Fee Spreadsheet
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Revenue from the fees for Land Use Permits is approximately $15,000 per year.
The Fire Safety Inspection Program for 2015 resulted in an approximate surplus of
$6,000 (budget of $55,000 versus expenditures of $49,000) due to costs with contract
inspector "backfill" being less than anticipated. In 2016 it appears the budgeted
amount of $55,000 will be used.
Depending on Council action, the Fire Safety surplus and the revenue from Land Use
Permit fees may be more or less than current estimations.
IV. HISTORY AND FACTS BRIEF:
Pasco charges fees for land use and permitting activities through Title 3 of the PMC.
As with land use fee schedules in many communities, the existing fee schedule has not
been updated since at least the mid 1990's.
The attached tables outline the actual/average cost of the various fees.
The attached spreadsheet identifies the existing fee for land use/permitting activities,
the actual/average cost in today's dollars and the amount of subsidy for processing.
Page 17 of 41
The spreadsheet is categorized in the following sections:
Fees that implement development;
Fees that are associated with codified processes in the PMC;
Fees that benefit single property owners or that appeal decisions resulting from
codified activities.
V. DISCUSSION:
In broad terms, land use and permitting fees are a function of Council policy. Council
may wish to recover full cost for certain fees and recover less than full cost for other
fees.
For example, with fees that implement development activities otherwise in
conformance with existing codes (for example, Binding Site Plan Permits), Council
may decide on a policy that subsidizes the actual cost in an effort to promote
development which expands the community tax base which in turn benefits all citizens.
With fees associated with the benefit of a single property owner resulting from a
codified process (for example, appeals from the Hearing Examiner/Planning
Commission), Council may decide on a policy that recovers the actual cost to the City
for processing.
Related to this discussion is the issue of the Fire Safety Inspection Fee. Staff provided
an update to Council in January of this year and the existing fee schedule was
discussed. Resulting from the discussion was sentiment that revisions to Fire Safety
Fee schedule should be suggested in time for implementation in 2017. The attached
spreadsheet shows the recommended revisions to the Fire Safety Fee schedule and
recommends that High Hazard inspections taking less than two hours and all Moderate
Hazard inspections pay the existing $75 fee (billed annually at $37.50 versus every
other year at $75). A $150 fee is recommended for High Hazard inspections taking
more than two hours.
Council discussion and direction on this issue would be welcome.
Page 18 of 41
Special Permit/Prelim. Plats/Rezone/CPA
Estimated City Cost
Item
Est
Time
AAII
Est
Time
AP
Est
Eng.
Time
SP Dept
Est Time
Item
(HRS)
Est Cost
AAII
Est Cost
AP
Est Cost
SP
Est Cost
Eng
Dept
Est Cost
Hourly
$22.64
$29.87
$34.31
$31.08
$85.81
1.25
X Benefits
1.25
1.25
1.25
1.25
Total Staff
$28.30
$37.34
$42.89
$38.85
$107.26
Legal Ads Prep
0.00
0.50
0.50 0.00
0.50
$0.00
$18.67
$21.44
$0.00
$20.06
Mail -Outs
1.00
0.00
0.00 0.00
1.00
$28.30
$0.00
$0.00
$0.00
$28.30
Staff Reports
1.25
8.50
8.50 1.00
10.75
$35.38
$317.37
$364.54
$38.85
$415.18
Minutes
1.00
0.00
0.00 0.00
1.00
$28.30
$0.00
$0.00
$0.00
$28.30
Site Photos
0.00
1.50
1.50 0.00
1.50
$0.00
$56.01
$64.33
$0.00
$60.17
SEPA
0.00
0.50
0.50 0.00
0.50
$0.00
$18.67
$21.44
$0.00
$20.06
Maps
0.00
2.00
2.00 0.00
2.00
$0.00
$74.68
$85.78
$0.00
$80.23
PC Packets
3.00
0.00
0.00 0.00
3.00
$84.90
$0.00
$0.00
$0.00
$84.90
PC Meetings
1.00
1.00
1.00 0.00
2.00
$28.75
$37.34
$42.89
$0.00
$68.86
TOTALS
7.25
14.00
14.00 1.00
22.25
$205.63
$522.73
$600.43
$38.85
$806.05
Legal Ads Cost
$180.00
Grand Total
$986.05
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Cgpy of Fee Schedule Update Matrix 2016 rw version 8 15 16
Page 1 of 1
Printed 8/15/2016 at 12:43 PM
Binding Site Plan
Estimated City Cost
Item
Est
Time
AAII
Est
Time
AP
Est
Time
SP
Eng.
Dept
Fire
Est Time
(HRS)
Item
Est Cost
AAII
Est Cost
AP
Est Cost
SP
Est Cost
Eng
Dept
Est Cost
Fire
Dept
Total Est
Cost
(J)Hourly
$22.64
$29.87
$34.31
$31.08
$45.00
$130.81
X Benefits
1.25
1.25
1.25
1.25
1.00
1.25
Total Staff
$28.30
$37.34
$42.89
$38.85
$45.00
$152.26
Mail -Outs
1.00
0.00
1.00
0.00
0.00
1.50
$28.30
0
42.8875
$0.00
$0.00
$49.74
Evaluation
5.00
6.00
1.00
12.00
$0.00
$0.00
$214.44
$233.10
$45.00
$385.32
Follow-up Mail -Outs
1.00
1.00
2.00
$28.30
$0.00
$28.30
$42.45
SEPA
0.50
0.50
0.50
$0.00
F $18.67
T $21.44
$20.06
TOTALS
2.00
0.50
7.50
6.00
1.00
$56.60
$18.67
$307.07
$233.10
$45.00
Grand Total
16.00
$497.57
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Oopy of Fee Schedule Update Matrix 2016 rw version 8 15 16
Page 1 of 1
Printed 8/15/2016 at 12:43 PM
Variances/Appeal ADM Decision/Appeal PC Recommendation
Estimated City Cost
Item
Est
Time
AAII
Est
Time
AP
Est
Time
SP
Est Time
(HRS) Item
Est Cost
AAII
Est Cost
AP
Est Cost
SP
Est Hourly
Cost
(I)Hourly
X Benefits
$22.64
$29.87
$34.31
$54.73
1.25
1.25
1.25
1.25
Total Staff
$28.30
$37.34
$42.89
$68.41
Legal Ads Prep
0.00
0.50
0.50
0.50
$0.00
$18.67
$21.44
$20.06
Mail -Outs
1.00
0.00
0.00
1.00
$28.30
$0.00
$0.00
$28.30
Staff Reports Total
0.75
6.50
6.50
7.25
$21.23
$242.69
$278.77
$281.96
Court Reporter (2)
1.00
0.00
0.00
1.00
$28.30
$0.00
$0.00
$28.30
Site Photos
0.00
1.50
1.50
1.50
$0.00
$56.01
$64.33
$60.17
Maps
0.00
2.00
2.00
2.00
$0.00
$74.68
$85.78
$80.23
HE Packet
3.00
0.00
0.00
3.00
$84.90
$0.00
$0.00
$84.90
Hearings
1.00
1.00
1.00
2.00
$28.75
$37.34
$42.89
$68.86
Attorney Fee
I
I
I
I
1
$450.00
TOTALS
6.75
11.50
11.50
18.25
$191.48
$429.38
$493.21
$1,102.77
Legal Ads Cost
$180.00
Grand Total
$1,282.77
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Cgpy of Fee Schedule Update Matrix 2016 rw version 8 15 16 Page 1 of 1 Printed 8/15/2016 at 12:42 PM
PLANNING DEPARTMENT
PROPOSED FEE SCHEDULES
APPLICATION
EXISTING FEE
AVERAGE
ESTIMATED
COST
SUBSIDY
RECOMMENDED
FEE
TOTAL # PROCESSED IN 2015
Special Permit
$
300.00
$
985.00
$
(685.00)
$
500.00
18
Binding Site Plan
$
200.00
$
470.00
$
(170.00)
NO CHANGE
6
Boundary Line Adjustment
$
50.00
$
50.00
$
-
NO CHANGE
7
SEPA (State Environmental Protection Act)*
$
100.00
$
75.00
$
25.00
$
75.00
37
Rezone
$
700.00
$
985.00
$
(285.00)
NO CHANGE
8
Comprehensive Plan Amendment
$
700.00
$
985.00
$
(285.00)
NO CHANGE
1
Street or Alley Vacation
$
200.00
$
330.00
$
(130.00)
$
300.00
20
Short Plat
$
300.00
$
985.00
$
(685.00)
$
700.00
5
Preliminary Plat (+ $30 per lot but not to exceed $950 total)
$
650.00
$
985.00
$
(335.00)
$
700.00
6
Variance/Hearing Examiner
$
300.00
$
1,285.00
$
(985.00)
$
700.00
2
Tax Parcel Segregation
$
50.00
$
50.00
$
-
NO CHANGE
0 (AVERAGE APPX. 2/YEAR)
Appeal
$
100.00
$
1,285.00
$ (1,185.00)
$
700.00
0 (AVERAGE APPX. 2/YEAR)
Zoning Determination
$
-
$
75.00
$
-
$
75.00
3 (in 2016)
Fire Safety Inspection (High Hazard -Annually) ***
$
-
$
150.00
Fire Safety Inspection (Moderate Hazard and High <_ 2 hrs) ****
$
75.00
$
37.50
[Public Notice Fee**
$
80.00
$
50.00
$
50.00
-
*SEPA is required of Special Permits, Rezones, Development Permits >_ $4,000, Plats, and Comp Plan Amendments
**Public Notice Fee is added to all applications (Compiling public notice mailing list - varies widely)
***Staff is proposing $150 for High Hazard >_ 2 hrs of inpsection time
****Staff is proposing $75 for Moderate Hazard and High Hazard <_ 2 hours of inspection time (Billed $37.50 per year)
Fee Schedule 8.12.2016
AGENDA REPORT
FOR: City Council
August 1, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Complete Streets Policy and Resolution
I. REFERENCE(S):
Proposed Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
Complete Streets
"Complete Streets" is a concept that promotes streets that are safe and convenient for
all users including motor vehicle drivers and passengers, pedestrians, bicyclists, transit
riders, etc. and provides accommodation for all such transportation uses.
Three important ideas of Complete Streets are:
- Protect vulnerable users.
- Provide mobility options.
- Create healthy, livable communities.
The proposed Complete Streets policy reconfirms the commitments the City has
already made to safety for all road users through our Bicycle and Pedestrian Master
Plan. The policy applies to all transportation projects within City right-of-way, both
local and arterial.
While the policy promotes roadway enhancements like bicycle lanes, pedestrian
Page 23 of 41
pathways and sidewalks, the policy allows for exceptions under certain circumstances.
Policy exceptions are as follows:
1. The associated cost for accommodation is not economically feasible by being
excessively disproportionate to the need or probable use or more than 20% of
the project cost.
2. The accommodation is not physically feasible; i.e. projects currently slated for
or in construction or areas where there is not enough space to construct the
accommodation.
3. At the discretion of the Public Works Director or designee.
Transportation Improvement Board Funding Opportunity - Complete Streets Award
The Transportation Improvement Board (TIB) has a funding opportunity for Complete
Streets. Nominations will be solicited in September and will be due in October. In
order to be eligible, a city must have an adopted Complete Streets Policy.
From the TIB website:
"The Complete Streets Award is a new funding opportunity for local governments. The
legislature provided funding in 2015 and the first awards are expected to be given in
January of 2017. Awards will typically range between $250, 000 and $500, 000.
TIB has developed this new funding source to be different from its other grant
programs. The Complete Streets Award is flexible money given to any city or county in
Washington state who has an adopted complete streets ordinance and shows an ethic
of planning and building streets that use context sensitive solutions to accommodate all
users, including pedestrians, transit users, cyclists, and motorists."
Other Jurisdictions
Throughout the United States, nearly 1,000 agencies have adopted policies supporting
Complete Streets implementation within their jurisdiction. In Washington alone, 31
cities, counties and regions have adopted a Complete Streets policy.
Policy Elements
The National Complete Streets Coalition provides guidance on what should be
included in a Complete Streets policy. They have outlined 10 elements for an effective
policy:
- Includes a vision for how and why the community wants to complete its streets.
- Specifies that 'all users' includes pedestrians, bicyclists and transit passengers of all
ages and abilities, as well as trucks, buses, emergency vehicles, and automobiles.
- Encourages street connectivity and aims to create a comprehensive, integrated,
connected network for all modes.
- Is understood by all agencies to cover all roads.
- Applies to both new and retrofit projects, including design, planning, maintenance,
and operations for the entire right-of-way.
Page 24 of 41
- Makes any exceptions specific and sets a clear procedure that requires high-level
approval of exceptions.
- Directs the use of the latest and best design criteria and guidelines while recognizing
the need for flexibility in balancing user needs.
- Directs that Complete Streets solutions will complement the context of the
community.
- Establishes performance standards with measurable outcomes.
- Includes specific next steps for implementation of the policy.
V. DISCUSSION:
This resolution sets forth the Complete Streets Policy for City of Pasco, thereby
confirming Pasco's commitment to the safety of our citizens and making Pasco eligible
for upcoming grant funding.
Page 25 of 41
RESOLUTION NO.
A RESOLUTION ADOPTING A COMPLETE STREETS POLICY WITHIN THE
CITY OF PASCO, WASHINGTON.
WHEREAS, the "Complete Streets" concept promotes streets that are safe and
convenient for all users including motor vehicle drivers and passengers, pedestrians, bicyclists,
transit riders, and
WHEREAS, promoting pedestrian, bicycle and transit travel as an alternative to
automobiles reduces negative environmental impacts, promotes healthy living and is less costly
to the commuter, and
WHEREAS, the development of a more complete transportation network or "Complete
Streets" can improve pedestrian safety, increase the transportation network's capacity, and
promote improvements in public health, and
WHEREAS, studies have found that providing more travel options, including public
transportation, bicycling and walking facilities, is an important element in reducing congestion.
Many studies show that when roads are better designed for bicycling, walking, and taking transit,
more people do so, and
WHEREAS, transportation costs can be reduced when local infrastructure encourages
active transportation, which helps families replace car trips with bicycling, walking, or taking
public transit. When roads are redesigned and maintained to attract pedestrians, the local
economy improves and diversifies from increased buyers, which creates job growth and
increased investment in the area, including surrounding property values, and
WHEREAS, the Washington State legislature has passed complete street legislation that
encourages the Washington State Department of Transportation and local governments to
consider all users in transportation -related projects; and
WHEREAS, the City of Pasco is committed to the safety and health of its residents and
visitors NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City of Pasco adopts the Complete Streets Policy.
Section 1. To the extent feasible, the City of Pasco will incorporate Complete Streets
considerations and practices as outlined in the City's Complete Streets Policy found in Section 2.
Page 26 of 41
Section 2. City of Pasco Complete Streets Policy
Purpose
The purpose of the Complete Streets Policy is to ensure all users are considered in the
construction of all City transportation improvement projects as outlined in the Comprehensive
Plan and detailed in the adopted Bicycle and Pedestrian Master Plan. The Complete Streets
Policy will help to increase the overall health of the community in Pasco as well as supporting
the economy by increasing the desirability of Pasco real estate, all while increasing the safety of
all travelers in Pasco. This policy affirms Pasco's commitment to the safety and health of its
citizens.
Definitions
Complete Street — a roadway that is designed to be safe for users of all ages and abilities
including drivers, cyclists, transit vehicles and riders, and pedestrians.
Street Project — the construction, reconstruction, retrofit, maintenance, alteration or repair
of any street. Includes the planning, design, approval, and implementation processes, except
minor routine upkeep such as cleaning, sweeping, mowing, spot repair, or interim measures.
Users — vehicles or individuals that use streets. This includes pedestrians, cyclists,
trucks, automobiles, emergency vehicles, transit vehicles and riders, and people of all ages and
abilities including children, youth, families, older adults, and people with disabilities.
Implementation
All street projects including new construction, reconstruction, and rehabilitation shall
include Complete Streets elements in order to create an interconnected, integrated network of
inclusive facilities. This network may include sidewalks, bike lanes, lighting, transit
accommodations, or crosswalks as on -street accommodations as well as multi -use paths.
The implementation of various Complete Streets elements will call on the latest and best
design criteria and technology. The design of various complete streets components to be
implemented shall be based on a context sensitive approach, recognizing that transportation
needs vary, considering the street's existing conditions and the present/future needs for all users.
This policy will also be implemented through the development of various transportation
plans for the City. These plans include the Transportation System Master Plan, Bicycle and
Pedestrian Master Plan, and the Comprehensive Plan.
Exceptions
The following scenarios provide an exception to the Complete Streets Policy:
1. The associated cost for accommodation is not economically feasible by being excessively
disproportionate to the need or probable use or more than 20% of the project cost.
2. The accommodation is not physically feasible; i.e. projects currently slated for or in
construction or areas where there is not enough space to construct the accommodation.
3. At the discretion of the Public Works Director or designee.
Page 27 of 41
Performance Measures
The performance of this policy will be monitored and addressed through the Capital
Improvement Program (CIP) and reporting process.
Section 3. This resolution shall be effective immediately.
Passed by the City Council of the City of Pasco this 6th day of September, 2016.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
Page 28 of 41
AGENDA REPORT
FOR: City Council
August 1, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Final Acceptance: Butterfield WTP South Basin Drain Bypass Improvement
Project
I. REFERENCE(S):
Vicinity Map
Proposed Resolution
Construction Photographs
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
2013/2015 Water Sewer Bond Proceeds - $46,699.09
IV. HISTORY AND FACTS BRIEF:
The project involved disconnecting the south sedimentation basin drain line from the
sanitary sewer and directing flows to the backwash ponds, as well as an asphalt overlay
to raise the driving surface of the dock approach to better align delivery truck beds with
the loading dock.
The project was advertised to qualified contractors from the City's Small Works
Roster. Three contractors responded. The lowest bid was received from Ray Poland &
Sons, Inc., in the amount of $36,885.99.
The 2016 CIP Budget amount for the project is $70,000.00.
V. DISCUSSION:
The project was successfully completed within the allotted contract time.
Page 29 of 41
The final project construction contract totaled $46,699.09. The $9,813.10 overage
equates to an increase of approximately 27%. Two Change Orders were issued to
address modifications to the project plans due to changed conditions in the field and
Americans with Disabilities Act (ADA) sidewalk ramp revisions to the access
driveway it made economic and operational sense to complete along with the other
work.
Page 30 of 41
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A RESOLUTION ACCEPTING WORK PERFORMED BY RAY
POLAND & SONS, INC., UNDER CONTRACT FOR THE
BUTTERFIELD WATER TREATMENT PLANT DRAINAGE
BYPASS IMPROVEMENT PROJECT.
WHEREAS, the work performed by Ray Poland & Sons, Inc., under contract for the Butterfield
Water Treatment Plant Drainage Bypass Improvement Project has been examined by Engineering and has
been found to be in apparent compliance with the applicable project specifications and drawings, and
WHEREAS, it is Engineering's recommendation that the City of Pasco formally accept the
contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City
Council concurs with Engineering's recommendation and thereby accepts the work performed by Ray
Poland & Sons, Inc., under contract for the Butterfield Water Treatment Plant Drainage Bypass
Improvement Project, as being completed in apparent conformance with the project specifications and
drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State
Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction of same
and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this day of September, 2016.
Matt Watkins
Mayor
ATTEST:
Debra L. Clark
City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
Page 32 of 41
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AGENDA REPORT
FOR: City Council
August 15, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 8/22/16
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Citywide Traffic Signals - Professional Services Agreement Amendment No. 2
- DKS Associates
I. REFERENCE(S):
Supplemental Agreement Form
Exhibit B: Scope of Services Amendment #2
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
This project is funded primarily with STP funds, requiring a 13.5% local match.
Original PSA - $251,228.11
Amend. #1 no change
$251,228.11 -Total PSA Contract -to -Date
Amend. #2 $131,195.27
$382,423.38 - Proposed Total PSA Contract
An increase in the total budget is not required for this PSA Contract amendment.
IV. HISTORY AND FACTS BRIEF:
On May 19, 2014, Council approved a Professional Services Agreement (PSA) with
DKS Associates (DKS) in the total amount of $251,228.11 for the design of upgrades
to 39 signalized intersections within the City of Pasco.
Amendment No. 1, signed December 31, 2014 extended the contract with DKS to end
December 31, 2016.
Page 38 of 41
The work has been broken into two phases - Phase 1 covers signals that are relatively
free from site work, focusing on signal equipment upgrades. Phase 2 includes
intersections that need more extensive site improvements and could require right-of-
way work.
V. DISCUSSION:
Initial review of the involved intersections has revealed that additional civil site work is
needed at various intersections, primarily those in Phase 2. This Supplemental
Agreement provides additional design fee to complete the work required for the entire
Citywide Traffic Signals Project.
The total amount requested for the remaining work through Amendment #2 is
$131,195.27.
Staff recommends the approval of Professional Services Agreement Amendment No. 2
with DKS Associates.
Page 39 of 41
Washington State
Department of Transportation
Supplemental Agreement
Organization and Address
Number 2
City of Pasco
525 N 3rd Avenue
Pasco, WA 99301
Original Agreement Number
P14106-001
Phone: 509-545-3444
Project Number
Execution Date
Completion Date
STPUL-9910(010)
May 19, 2014
December 31, 2016
Project Title
New Maximum Amount Payable
Pasco Traffic Signal Improvements
$382,423.38
Description of Work
Pasco Traffic Signal Improvements
The Local Agency of
desires to supplement the agreement entered in to with DKS Associates
and executed on May 19, 2014 fandfidentified fasfAgreementf NofP14106-001
Allf provisions infthe f basicf agreementfremainfinf effectfexceptfasfexpresslyf modifiedf byf thisf supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See attached Exhibit B Scope of Services Amendment #2: Pasco Citywide Traffic Signal Improvements dated July 29, 2016.
11
Section IV,f TIME FORfBEGINNING fAND fCOMPLETION,f isf amended tofchangef the numberfoff calendahaysf
for completion of the work to read: Completion date is 12/31/2017.
III
Section V,f PAYMENT,f shall befamendedfasffollows:
n/a
asfsetfforthf infthef attachedfExhibit A,f andfbyfthisfreferencef madef afpartfoffthisfsupplement.
If you I ncur ith�his supppem nt an i a ree�o the changes as stated above, please sign in the Appropriate
spaces below and return to this office foifinal action.
Z
Consultant Signature
DOT Form 140-063
Revised 09/2005
M
Approving Authority Signature
Page 40 of 41
EX H I BI1IB/S cope/of/S ery ices/Amendment/#2: /Pasco/
Citywide/Traffic/S ignal/Improv ements/80MIUMMO/Oft
Esti mated/Budgedllllllllllllllllllllllllllllllllllllllll
July/29,/2016//////
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$2,672.00
$9,847,53
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Section 9: Design Engineering Services During Bidding
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1 $0.00
$35,119.07
$13,973.67
$30,107A9
832
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y 102,250.51 y %,1]963 1 $""'110,430.14
SUBTOTAL: $101,455.14
PASCO/CITYWIDE/AMENDMENT/#2/TOTALS:
$39,475.51
$2,672.00
$44,966.60
$13,973.67
$30,107.49
$131,195.27
Page Ifo/1