HomeMy WebLinkAbout08-18-2016 Planning Commission Meeting PacketPLANNING COMMISSION - AGENDA
REGULAR MEETING
I.
CALL TO ORDER:
II.
ROLL CALL:
III.
PLEDGE OF ALLEGIANCE
IV.
APPROVAL OF MINUTES:
V.
OLD BUSINESS:
VI. PUBLIC HEARINGS:
7:00 P.M.
Declaration of Quorum
July 21, 2016
August 18, 2016
A. Special Permit Special Permit to locate a student housing
complex (Columbia Basin College) (MF# SP
2016-008) - Continued from July 21, 2016
B. Zoning Determination Zoning Determination to establish zoning for
the Barker Annexation (MF# ZD 2016-003) -
Continued from July 21, 2016
C. Block Grant 2017 Community Development Block Grant
Fund Allocations (MF# BGAP 2016-003) -
Continued from July 21, 2016
D. Block Grant
VII. WORKSHOP:
VIII. OTHER BUSINESS:
IX. ADJOURNMENT:
2017 HOME Fund Allocations (MF# BGAP
2016-004) - Continued from July 21, 2016
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at
www.pasco-wa.com/psctvlive.
Audio equipment available for the hearing impaired; contact staff for assistance.
SPECIAL WORKSHOP MEETING
PLANNING COMMISSION MEETING
CALL TO ORDER:
The meeting was called to order at 6:00pm by Chairman Cruz.
POSITION MEMBERS PRESENT MEMBERS ABSENT
No.
1
Tanya Bowers
No.
2
Kurt Lukins
No.
3
Paul Mendez
No.
4
Alecia Greenaway
No.
5
Joe Cruz
No.
6
Loren Polk
No.
7
Zahra Khan
No.
8
Pam Bykonen
No.
9
APPEARANCE OF FAIRNESS:
Gabriel Portugal
July 21, 2016
Chairman Cruz read a statement about the appearance of fairness for hearings on land
use matters. There were no declarations.
Chairman Cruz then asked the audience if there were any objections based on a conflict
of interest or appearance of fairness question regarding the items to be discussed this
evening. There were no objections.
ADMINISTERING THE OATH:
Chairman Cruz explained that state law requires testimony in quasi-judicial hearings
such as held by the Planning Commission be given under oath or affirmation. Chairman
Cruz swore in all those desiring to speak.
WORKSHOP:
A. Plan
Broadmoor Area Master Plan
Chairman Cruz read the master file number and asked for comments from staff.
Rick White, Community & Economic Development Director, discussed the Broadmoor
Area Master Plan SEPA process. The City has provided resources and effort over the years
for the area in terms of planning and utility infrastructure. Mr. White introduced the
architect/ marketing specialist/land use planner for the project, David Hansen.
Mr. Hansen, explained last year an economic gap study was completed which showed
what is missing or needed in the region related to commercial development. There are
only so many leases in the Tri -Cities so it is crucial to make sure that Pasco creates a good
enough place to capture that type of economic force. With the Broadmoor Area, there is
an opportunity of roughly 2,000 acres to develop.
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Mr. Hansen discussed the need and benefit for completing a Planned Action SEPA. A
Planned Action SEPA will make the land development ready.
Mr. Hansen discussed the Broadmoor Area site map and reviewed the various land uses
proposed. The location of commercial, residential and public land uses were all identified.
Mr. Hansen also discussed infrastructure and traffic needs as well a design the proper
scale for buildings.
Chairman Cruz referenced a table in the presentation that emphasized the percentages of
residential, commercial and office space. He stated those numbers were more important
right now than looking at a draft design plan because the design itself could change but
the land use percentages are the goal.
Mr. Hansen responded that through their economic analysis they will figure those
percentages and these numbers will be pulled from the region, not just Pasco. Through
the SEPA process they should lock in those numbers and development agreements.
Commissioner Polk asked about the economic gap analysis and the "DNA" of the
community.
Mr. Hansen replied that "DNA' is their term, not the economist that did that economic gap
analysis. The gap analysis looks at all of the needs for the community, not just Pasco.
Commissioner Bowers asked if his firm has reached out to local Tri -Cities groups, such as
Visit Tri -Cities.
Mr. Hansen responded that he has spoken with them but isn't working with them directly.
Mr. White added that the City has been working with Mr. Adams, a property owner for the
site. Phase 1 of this site is exclusively owned by Mr. Adams. Once we move to Phase 2,
that is when the land uses become far less predictable.
Chairman Cruz asked staff what happens next in the process.
Mr. White answered that the technical document, or SEPA, should be completed by this
year and then there will be public outreach with the Comprehensive Plan Amendment
process beginning next year.
With no further discussion or business, the Planning Commission adjourned the
workshop meeting at 6:45 p.m.
Respectfully submitted,
David McDonald, City Planner
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REGULAR MEETING
PLANNING COMMISSION MEETING
CALL TO ORDER:
The meeting was called to order at 7:00pm by Chairman Cruz.
POSITION MEMBERS PRESENT
No.
1
Tanya Bowers
No.
2
Kurt Lukins
No.
3
Paul Mendez
No.
4
Alecia Greenaway
No.
5
Joe Cruz
No.
6
Loren Polk
No.
7
Zahra Khan
No.
8
Pam Bykonen
No.
9
APPEARANCE OF FAIRNESS:
MEMBERS ABSENT
Gabriel Portugal
July 21, 2016
Chairman Cruz read a statement about the appearance of fairness for hearings on land
use matters. Commissioner Bowers stated that she would need to recuse herself from old
business item MF# Z 2016-003. There were no further declarations.
Chairman Cruz then asked the audience if there were any objections based on a conflict
of interest or appearance of fairness question regarding the items to be discussed this
evening. There were no objections.
ADMINISTERING THE OATH:
Chairman Cruz explained that state law requires testimony in quasi-judicial hearings
such as held by the Planning Commission be given under oath or affirmation. Chairman
Cruz swore in all those desiring to speak.
APPROVAL OF MINUTES:
Commissioner Bowers moved, seconded by Commissioner Greenaway that the minutes
dated June 16, 2016 be approved. The motion passed unanimously.
OLD BUSINESS:
A. Preliminary Plat Preliminary Plat for Columbia Terrace (Big Creek
Land Company) (MF# PP 2016-0011
Chairman Cruz read the master file number and asked for comments from staff.
Dave McDonald, City Planner, discussed the preliminary plat application for Columbia
Terrace. He stated that there were no additional comments on this item since the
previous meeting.
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Commissioner Khan moved, seconded by Commissioner Greenaway, to adopt the findings
of fact and conclusions therefrom as contained in the July 21, 2016 staff report. The
motion passed unanimously.
Commissioner Khan moved, seconded by Commissioner Greenaway, based on the findings
of fact and conclusions as adopted the Planning Commissioner recommend the City
Council approve the Preliminary Plat for Columbia Terrace, with conditions as listed in the
July 2, 2016 staff report. The motion passed unanimously.
B. Rezone Rezone from R-1 (Low Density Residential) to "O"
(Office) (Anidas Guerera) (MF# Z 2016-0031
Chairman Cruz read the master file number and asked for comments from staff.
Rick White, Community 8v Economic Development Director, discussed the rezone
application from R-1 (Low Density Residential) to "O" (Office). He stated that there were no
additional comments since the previous meeting.
Commissioner Greenaway moved, seconded by Commissioner Khan, to adopt findings of
fact and conclusions therefrom as contained in the July 21, 2016 staff report. The motion
passed 7 to 1 with Commissioner Bowers abstaining.
Commissioner Greenaway moved, seconded by Commissioner Khan, based on the findings
of fact and conclusions as adopted the Planning Commission recommend the City Council
rezone Lots 14-16, Block 11, Helms 2nd Addition from R-1 to "O". The motion passed 7 to
1 with Commissioner Bowers abstaining.
PUBLIC HEARINGS:
A. Special Permit Special Permit to locate a student housing complex
(Columbia Basin College) (MF# SP 2016-0081
Chairman Cruz read the master file number and asked for comments from staff.
Rick White, Community 8s Economic Development Director, discussed the special permit
to locate a student housing complex. The site is located at the southeast corner of Argent
and 20th Avenue. It is a 10 acre site owned by the City and although the first phase of the
project only involves 2 acres, Columbia Basin College has an intent to develop the east 5
acres of the site. The Comprehensive Plan for this property indicates commercial
development potential on the west half of the site and mixed -residential on the east half.
In keeping with the zoning code language, student housing is considered an unclassified
use and is the same as any other school activities which is why it requires a special
permit. The first phase of the project would involve roughly 125 beds and assuming that's
successful there are phases 2 and 3 that would result in approximately 375 beds on the
site. The staff report contains information on surrounding land use, parking and the
potential for retail and commercial development to occur on the west half of the site and
there are preliminary findings of facts for the Planning Commissions consideration. At
this stage, the site plan will likely be changed over the next 30 days so staff would
recommend that the Planning Commission consider this item and take public testimony
but continue the hearing to ensure the final version of the site plan is included with the
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Planning Commission's recommendation to City Council.
Rustin Hall, 203 North Washington, Suite 400, Spokane, WA spoke on behalf of ALSC
Architects, the developer for this project. He discussed some of the studies for this
project. He showed the proposed site plan on the Power Point but stressed that it is not
the final plan, however, it is the general plan, orientation and location of the building
along with the access to parking. They want to keep the view potential on the western half
of the property towards the golf course as well as creating as much exterior activity space
as they can for planned activities. This is going to be a quality development with stucco
masonry and 3 -stories. As for the position of the building, they don't like to have a lot of
west facing glass because of the afternoon sun.
Commissioner Polk asked if the housing would be for single students or for non-traditional
students, such as married or family housing.
Mr. Hall responded that this building will be a combination of several different types of
units; 1 bed, 2 bed, 3 bed and 4 bed suites.
Commissioner Mendez asked what would be the estimated completion date.
Mr. Hall stated that it should be finished August 2017.
Commissioner Bowers stated that the students who would be staying at this building
would be very lucky to have the view of the golf course and pond. She stated that she was
a little surprised that the student housing is not going to be located on the end closer to
20th Avenue. She asked why they decided on the proposed location.
Mr. Hall responded that the negotiation for the purchase of the property started with the
purchase of the entire 10 acres and doing a larger project, however, the west portion was
highly valued for the exposure along 20th Avenue for potential commercial uses (hotel,
retail, etc.) where the proposed location is the least visible and puts the students the
closest to walking to campus rather than having to drive.
There were no further questions or comments.
Commissioner Polk moved, seconded by Commissioner Greenaway, to continue the public
hearing to the August 18, 2016 meeting. The motion passed unanimously.
B. Zoning Determination Zoning Determination to establish zoning for the
Barker Annexation (MF# ZD 2016-003)
Chairman Cruz read the master file number and asked for comments from staff.
Dave McDonald, City Planner, discussed the zoning determination application to establish
zoning for the Barker Annexation. The City Council recently accepted a notice of intent to
commence annexation proceedings for a 119 acre parcel at the northwest corner of Burns
Road and Road 100. It is right behind the Sharma Annexation that was reviewed last
year. In fact, the Barker Annexation was a part of the Sharma Annexation but at that
time the City did not have enough signatures from property owners to cause all of the
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property to be annexed. The Barker's are now back and would like to annex the area
indicated. As a part of the annexation process, the Planning Commission always reviews
zoning prior to the completion of the final petition that goes to City Council. Then the
parcel can be zoned simultaneously with the annexation so that the property isn't annexed
into the City un -zoned. This site has been included in the Comprehensive Plan for many
years as a low-density residential area. The properties to the southeast in the city limits
are all zoned R-1. In the County to the west because of the lack of sewer there are 1/2 acre
lots with city water but you cannot build on those lots unless they are 1/2 acre because of
the need for septic systems. Staff is recommending the Planning Commission zone the
site R-1 (Low -Density Residential) to allow the greatest flexibility for development.
Chairman Cruz asked what the minimum lot size is in the R-1 zoning district.
Mr. McDonald responded 7,200 square feet is the minimum lot size in an R-1 zoning
district but with the R-1 zone you could also have larger lot sizes. Many of the R-1 lots
southeast of this site are 9,000 square feet.
Commissioner Khan asked if this zoning effects the Broadmoor Master Plan and potential
commercial or urban development. She asked if it would be better to do gradient zoning.
Mr. McDonald answered Mr. Hansen, the consultant for the Broadmoor Master Plan, had
higher densities concentrated elsewhere but the proposed site was indicated for low-
density residential and the R-1 zoning district fits that zoning. If the developer wishes to
provide a gradient in lot sizes they could do so with the R-1 zoning. If it is zoned to a
lower density, such as RS -12 or RS -20, they could not go with a higher density. The R-1
allows for more options.
Joe Flerchinger, 7215 Byers Road, spoke on behalf of this item. He stated that his
property is located just to the north of this proposed location. He asked what provisions
take into account existing properties that are adjacent to a development such as this with
regard to zoning and development.
Chairman Cruz answered that the Planning Commission reviews these applications and
makes recommendations accordingly to protect existing properties but still encourage
development. He asked Mr. Flerchinger what was the size of his lot.
Mr. Flerchinger responded that his property is roughly 5 1/2 acres.
Chairman Cruz stated that there is probably a balance between low-density residential
and Mr. Flerchinger's property that is 5 acres. He explained that the Planning
Commission has done gradients on other parcels.
Mr. Flerchinger responded that he would prefer a gradient. He is not opposed to
development as he knew it was only a matter of time but a gradient would help transition
to his property.
With no further comments the public hearing was closed.
Commissioner Khan stated that she doesn't want the entire site to be zoned R-1 due to the
nearby possible development in the Broadmoor Area. The City is lacking in commercial
and has plenty of residential but could use diversity in the types of housing.
Commissioner Bykonen asked for clarification that the zoning the Planning Commission
sets is so the property could be annexed with that assigned zone but before any
development could take place the Planning Commission would still have to approve a
preliminary plat application.
Rick White, Community 8s Economic Development Director, stated that was correct and in
response to Commissioner Khan, it is difficult to design a plat at this stage of the land use
process.
Commissioner Khan asked if it was possible to zone the property RT (Residential
Transition) instead of R-1.
Mr. White answered that it's a possibility but it wouldn't make much sense because you
would have to come back to rezone it to something else prior to development or a plat.
Chairman Cruz stated that he feels there is too much high density zoning at the
parameter of the City and it would be best to drive that towards the center. He was in
agreement with Commissioner Khan that closer or past the city limits zoning should be
lower than R-1. He added that he would not be to supportive of zoning the entire site R-1.
He would rather see a gradient at least on the upper 1/3 portion of the site.
Commissioner Mendez asked how many homes could be built on the site if it was all
rezoned R-1.
Mr. McDonald responded that with R-1 zoning you could get roughly 4-4 '/2 units per acre
so for this entire site, over 400 houses. The next step down in zoning density, RS -12, and
there could be a little over 300 homes. Then at RS -20 you would be able to get 2 homes
per acre.
Chairman Cruz stated that he would not want to see 5 houses per acre next to 1 house
per acre which is why he is in support of a gradient for the site. This would still give the
developers a chance to have options and make money but it won't compromise the
neighborhood for existing properties in the County. He doesn't want to see very expensive
homes next to starter homes which happened over by the airport.
Commissioner Bowers asked what neighborhood Chairman Cruz was referring to.
Commissioner Cruz responded that at the eastern end of Burden Boulevard on the plateau
near the airport there were high dollar homes next to smaller homes that weren't valued
as much and there were a mix of lot sizes. He feels a progression would have been better
than mixing the densities.
Commissioner Lukins asked how difficult it would be to talk with the applicant/ property
owner to come up with a workable solution for the gradient.
Mr. McDonald stated that they worked with the neighboring property owner, Mr. Sharma,
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and they did a gradient in that case so it would be possible but the public hearing should
be continued to allow time to discuss with the property owner.
Commissioner Khan moved, seconded by Commissioner Mendez, to continue the public
hearing to the August 18, 2016 meeting. The motion passed unanimously.
C. Block Grant 2017 Community Development Block Grant Fund
Allocations (MF# BGAP 2016-003)
Chairman Cruz read the master file number and asked for comments from staff.
Angela Pitman, Block Grant Administrator, discussed the 2017 Community Development
Block Grant (CDBG) fund allocations. The Community Development Block Grant was
enacted in 1974 by the Cranston -Gonzalez Act that rolled 8 competitive grants into 1
formula. The purpose of the grant is to preserve and develop viable urban communities by
expanding economic opportunities, providing decent housing and sustaining or creating
suitable living environments. One of the program requirements is the 5 -year Consolidated
Plan. The current plan is from 2015-2019 and was developed with the Tri -Cities
Consortium with input from the communities and cities of Kennewick, Richland and Pasco
working together to develop the plan. Each year an Annual Action Plan Supplement is
created that forms the basis for carrying out annual work goals and objectives for each
program year. At the end of the year and annual evaluation report is submitted to HUD
evaluating our performance in carrying out the goals and objectives of the Annual Action
Plan. During this process, citizen's participation is mandatory and encouraged. A notice
of this meeting was published in both local newspapers in English and in Spanish and it
was also directly mailed out to recipients of grant funds from the past 5 years.
In this particular 5 -year Consolidated Plan the goals are to increase and preserve
affordable housing choices, community, neighborhood and economic development,
homeless interventions and priority public services. In order to be a recipient of the grant
funds, the City had to meet specific criteria, such as, population size, an aging housing
stock and a low -moderate income population. The City as a recipient can carry out the
projects in-house with staff or by hiring contractors or the City can do as we typically do
and put it out for proposals and have sub -recipients qualify to assist us in carrying out
the goals of the plan.
The selection criteria for the activities is that is has to meet a national objective of
primarily benefiting low -moderate income persons in Pasco. Each activity has to meet
eligibility requirements that are defined in 24 CFR 570, which is the final rule for
Community Development Block Grant activities. They have to meet 1 of the 3 goals for the
Consolidated Plan and also meet the goals of Pasco's Resolution No. 1969 that lists local
priority needs. In order to be a sub -recipient of the funds, the applicant needs to be
qualified via a non-profit, 501(c)(3) and have a demonstrated capacity to carry out a
project. The projects scope and budget also needs to exhibit feasibility so there is an
underwriting process that each application goes through.
Ms. Pitman showed on the Power Point presentation a summary of the City of Pasco's
goals for local priorities. Primarily the focus has been on physical improvements around
housing, parks, community sponsored recreation, infrastructure, community facilities,
economic development and removing substandard housing or hazardous conditions.
Social services are not allowable activities.
®.
It is estimated that the CDBG entitlement for 2017 would be around $670,000 based on
the 2016 entitlement amount, program income and prior year activities that are not
completed or completed under budget. The City received 11 proposals for a total of
$902,000 so there is a deficit of approximately $232,000 which is small compared to prior
years.
The proposals arranged by City of Pasco project types are: Administration, Public Services
(the City sponsored recreation activities at the three facilities), Economic Opportunities,
Affordable Housing, Public Facility Improvements, Code Enforcement and Community
Infrastructure. Parks and buildings fall under Public Facility Improvements and
Community Infrastructure is curb, gutter, sidewalks and LIDS.
Commissioner Khan asked about the proposal for a Code Enforcement Officer and if the
non-CDBG match of $200,500 was correct.
Ms. Pitman responded that number was correct. The City employs four Code Enforcement
Officers but only one is assigned to work in the low -moderate census tracts. There are
four census tracts in that area.
Commissioner Bowers stated that she was hoping to see what was granted to last year's
sub -recipients.
Ms. Pitman responded that she can provide the 2016 Annual Action Plan at the next
meeting.
Chairman Cruz added that many of the recommendations haven't been too different for
the past couple of years.
Commissioner Lukins asked for clarification on the public services cap.
Ms. Pitman responded that the public services cap is $15,000 because there is another
federal grant available for Community Services Block Grant. The same goes for public
housing authorities because they get their own block of funds so the CDBG program is
capped since those projects have their own funds.
Steve Howland, YMCA of the Greater Tri -Cities, W1234 Columbia Park Trail, Richland, WA
spoke on behalf of his proposal for the Martin Luther King Jr. Recreation Program. Back
in 2014 they lost funding due to United Way cuts which is why they need other funds,
such as CDBG, to continue to operate and there is a need for this center in the area. The
center did make some cuts in terms of hours and programs to focus on exactly what is
needed. They are open after school and in the summer. The center is a combination of a
game room, computer lab, homework center, full-sized gym and weight room. A few years
ago Leadership Tri -Cities came through and did a remodel. They also have a year-round
youth soccer program as it was one of the most requested programs. The fees for the
YMCA is $10 per year. If they don't pay that it is $1 per day but most of them do the math
and pay $10. That fee isn't just for children but for the whole family.
Chairman Cruz asked how many citizens they serve on an annual basis.
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Mr. Howland answered that it varies but on an annual basis it is about 850. They don't
keep track of status' rather they just mark in when they pay. The average membership is
about 700 of regular users. They try to market and advertise within a 1 mile radius of the
center but it is open to anybody. There are even families that come from Kennewick and
Richland. The soccer program draws families even from Connell and Prosser.
Commissioner Bowers asked if the number of clients served is just for the Kurtzman Area
and not for the larger Tri -Cities.
Mr. Howland responded that the larger Tri -Cities averages about 7,000-8,000 throughout
the community.
Commissioner Bowers asked for clarificatior
stated that out of 2,000 residents served over
non -Hispanic.
on racial demographic. In the proposal it
1,600 were minority and the rest were white,
Mr. Howland answered that they survey from time to time but mostly they look at see
who's coming which varies depending on the time of year. Otherwise they try not to keep
a lot of demographic information and it isn't something that their programs are based on -
they just want to make sure it's open for everybody which is why they always have
materials in English and Spanish.
Rick White, Community 8s Economic Development Director, stated that this is the first of
two public hearings. The purpose of this first public hearing is to listen to the proposals.
The second public hearing is when the Planning Commission will form a recommendation
to City Council. He stated that he could answer questions on any of the City's proposals.
Eric Denekamp, 1107 Budd Avenue, Prosser, WA and Crystal Carter, PO Box 221,
Richland, WA spoke on behalf of her proposal for Rebuilding Mid -Columbia.
Mr. Denekamp explained that they are a grassroots organization that believes through the
power of community they can affect the quality of life for the venerable population by
addressing their critical home repair needs.
Ms. Carter stated that what their organization does is help under resourced families with
critical home repairs to their existing home. They do this by utilizing volunteers and
leveraging the donations given to the organization. They have a special emphasis on
helping the elderly, ensuring they can age in their own place and that the disabled have
the handicap modifications to ensure a higher quality of life. They also have a goal to
serve veterans and single-family homes to raise their children. Their non-profit consists of
two programs; (1) Rebuilding Days - they take on 20-30 projects and send volunteer teams
to where the need is, such as building a wheel chair ramp or fixing a roof. They do
Demonstration Projects - the next demonstration project will be on the corner of Sylvester
Street and 3rd Avenue focusing on a community revitalization, such as painting the homes
and cleaning the yards. They have found that once one home is cleaned up in the
neighborhood it inspires the other neighbors to clean up their yard. (2) Urgent Needs
Program - this program assists those getting out of the hospital so they have a place to go
that is safe in their home. She stated that they are a very new organization but she had
worked for Habitat for Humanity for the last 4 years. There she implemented the Home
In
Preservation Program. In 2014, her program was ranked 19th in the country as far as
families served. In 2015, the program was 5th in the country. She has also travelled
across the country teaching other cities how to implement a program such as this. Locally
they have helped hundreds of families with critical home repairs.
Commissioner Bowers asked how a homeowner or resident in need gets ahold of their
organization.
Ms. Carter responded that currently it has operated by word of mouth and through a link
on Facebook. They are in the process of creating their website. Over 55 families have
already reached out via word of mouth without any advertising.
Commissioner Lukins asked if they were to receive funding if the projects would have to
stay in Pasco.
Ms. Pitman responded that the funds would have to be used for Pasco projects.
Chairman Cruz responded that one of the things the Planning Commission has to do is
look at the viability of the applicants. He stated that Ms. Carter did a very good job
showing her experience but with this being a new startup it can be difficult to receive
CDBG funds. He asked how much cash the organization has on hand.
Ms. Carter stated that right now they have $20,000.
Chairman Cruz asked if they anticipate another $40,000 from fundraising in the next few
weeks or months.
Ms. Carter answered yes.
Chairman Cruz asked about policies and procedures.
Ms. Carter stated that their policies and procedures are currently going through the board
of directors and should be approved within the next week and they have $1M liability
insurance but they also expect the homeowners to have home insurance. Each
homeowner is required to sign a waiver and well as the volunteers so that they cannot
come back on the organization for something they had nothing to do with.
There were no further applicants who wished to present.
Commissioner Khan moved, seconded by Commissioner Polk, to continue the public
hearing to the August 18, 2016 meeting. The motion passed unanimously.
D. Block Grant 2017 HOME Fund Allocations IMF# BGAP 2016-0041
Chairman Cruz read the master file number and asked for comments from staff.
Angela Pitman, Block Grant Administrator, discussed the 2017 HOME Fund Allocations.
Richland, Kennewick and Pasco formed a consortium to receive HOME Entitlement Funds.
It is estimated $107,000 of funds would be available for City of Pasco projects in 2017 but
does not include program income which is estimated to be around $100,000. Pasco signs
a sub -recipient agreement with the Tri -Cities HOME Consortium for Down Payment
Assistance only. Pasco estimates 10 activities to be funded with the entitlement funds,
which is a conservative estimate. Based on the numbers in 2015, the City received
$200,000 and 28 down payment assistance loans were completed. In 2016, although only
halfway through the year, 6 loans have closed and 5 loans are in process, approved and
will be closing in the next few weeks.
Commissioner Bowers asked if the down payment assistance program focuses on specific
census tracts.
Ms. Pitman stated that there are target area census tracts, however, down payment
assistance is city-wide. Any of the applicants can move wherever they want. The census
tracts would only be used to filter down applicants if there were too many requests and
not enough funds but that hasn't been an issue.
Commissioner Bowers asked where those census tracts were located.
Ms. Pitman responded that they are south of I-182 and east of Highway 395.
Rick White, Community 8v Economic Development Director, added that the program
although applied city-wide is still limited to low -moderate income households and limited
to first-time homebuyers.
Chairman Cruz responded that it is a big deal as it helps people who can pay the mortgage
and stop paying rent but can't afford the $10,000 to put down towards the down payment
or closing costs to get into the home.
There were no further questions or comments.
Commissioner Greenaway moved, seconded by Commissioner Bowers, to continue the
public hearing to the August 18, 2016 meeting. The motion passed unanimously.
OTHER BUSINESS:
With no further discussion or business, the Planning Commission was adjourned at
8:09 p.m.
Respectfully submitted,
David McDonald, City Planner
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REPORT TO PLANNING COMMISSION
MASTER FILE NO: SP 2016-008 APPLICANT: CBC Student Housing LLC
HEARING DATE: 7/21/16 90705 N Yakima Dr.
ACTION DATE: 8/18/16 West Richland, WA 99353
BACKGROUND
REQUEST FOR SPECIAL PERMIT: Location of CBC Student Housing in a C-1
Zoning District
1. PROPERTY DESCRIPTION:
Legal: Approximately the southeast 1/4 of Binding Site Plan 2002-06
General Location: 2900 block of N 20th Avenue (Parcel # 113 300 255)
Proper Size: Approximately 1.7 acres
2. ACCESS: The site has access from N 20th Avenue and Argent Road.
3. UTILITIES: The site is served by municipal water and sewer.
4. LAND USE AND ZONING: The property is currently zoned C-1 (Retail
Commercial) and is vacant. Surrounding properties are zoned as follows:
North: I-1 (Light Industrial); Tri -Cities Airport
East: R -1 -PUD (Low Density Residential Planned -Unit
Development); Sun Willows Golf Course
South: C-1 (Retail Business district); Commercial uses
West: R-1 (Low Density Residential); Columbia Basin College
5. COMPREHENSIVE PLAN: The Comprehensive Plan identifies the
site for commercial development along 20th and mixed residential
along the golf course. Student housing is not a listed permitted use
in any zoning district.
Student housing aligns most closely with an R-3 or R-4 district for
medium and high density residential. If the housing were to be
located on the CBC campus a special permit application would
consider this use as a modification to activities on the campus.
Comp Policy LU -4-13 encourages the promotion of commercial centers
which promote functional and economical marketing and operations.
There are beneficial economies of scale that work for the benefit of
property owners when like businesses are grouped together i.e.,
motels and restaurants.
6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead
agency for this project. Based on the SEPA checklist, the adopted
City Comprehensive Plan, City development regulations, and other
information, a threshold determination resulting in a Determination
of Non -Significance (DNS) has been issued for this project under
WAC 197-11-158.
ANALYSIS
Applicant is requesting to locate a 3 -story, student dormitory for Columbia
Basin College (CBC) students in a commercial zone. The dorm would operate
year-round and would serve up to 125 students. Student housing is an
unclassified use, and therefore requires review through the Special Permit
process.
The site is located on a vacant lot at the southeast corner of Argent Road and
North 20th Avenue owned by the City. The proposed student housing unit
would be located on the southeast cornea- of the parcel. The dorm would be the
first phase of a 375 -unit project envisioned to ultimately include the entire east
half of the parcel.
Surrounding properties are a mix of Industrial (Airport) to the north, residential
and recreational (Sun Willows Golf Course) to the east, hotel/office/commercial
to the south, and the Columbia Basin College campus to the west.
A golf course pond is located to the east of the proposed project and ownership
of this amenity would be retained by the City.
Parking for student housing is not specified in the code. On-site campus
housing for some major universities is approximately .5-.7 spaces per bed. This
project is off-site housing. With on-site food services the ratio may be able to be
drop slightly. On-site bicycle parking is anticipated.
A future hotel to the north and west of the proposed site would want access to
and from 20th avenue. A single shared driveway on 20th Avenue would be
required. A future access off of Argent is anticipated if the project expands to
the north.
A greenspace/plaza is anticipated to the north of the current project, ultimately
being located between buildings.
As the proposed project is located east of 20th Avenue no traffic impact fees are
required. Since the dorm rooms are not complete dwelling units they do not
require the Parks Impact Fee. The students will have CBC privileges to use all
of the recreation facilities on campus.
z
While multi -family units require a fee of $4,525 per-unit School Impact Fee,
dorm rooms do not meet the definition of a dwelling unit. As such, no fee will
be required.
The site design is still evolving at this time and staff recommends the Planning
Commission continue the public hearing until site design issues can be
resolved.
PRELIMINARY FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial
findings drawn from the background and analysis section of the staff report.
The Planning Commission may add additional findings to this listing as the
result of factual testimony and evidence submitted during the open record
hearing.
1. Applicant desires to locate a 3 -story, student dormitory for Columbia
Basin College (CBC) students in a commercial zone.
2. The dorm would operate year-round.
3. The dorm would contain approximately 125 units.
4. Student housing is an unclassified use, requiring review through the
Special Permit process.
5. The site is vacant
6. The site is located at the southeast corner of Argent Road and North 20th
Avenue.
7. The parcel is currently owned by the City of Pasco.
8. The proposed student housing unit would be located on the southeast
corner of the parcel.
9. The proposed unit is phase one of a multi -phase development.
10. The overall project is anticipated to include 375 units occupying the
entire east half of the parcel.
11. Surrounding properties include Industrial (Airport),
residential/ recreational (Sun Willows Golf Course),
hotel/office/commercial, and the CBC campus.
12. A city -owned golf course pond is located to the east of the proposed
project would be retained by the City.
3
13. Parking for student housing is not specified in the code.
14. On-site campus housing for some major universities is approximately .5-
.7 spaces per bed. The proposed project is off-site housing.
15. On-site bicycle parking is anticipated.
16. A single shared driveway on 20th Avenue would be required.
17. A future access off of Argent is anticipated if the project expands to the
north.
18. A greenspace/plaza is anticipated to the north of the current project.
19. No Traffic, Park or School Impact fees are required, as the project is
exempt per applicable fee schedules.
PRELIMINARY CONCLUSIONS BASED ON THE FINDINGS OF FACT
Before recommending approval or denial of a special permit the Planning
Commission must develop findings of fact from which to draw its conclusion
based upon the criteria listed in P.M.C. 25.86.060 and determine whether or
not the proposal:
(1) Will the proposed use be in accordance with the goals, policies, objectives
and text of the Comprehensive Plan?
The Comprehensive Plan identifies the site for commercial development
along 20th and mixed residential along the golf course. Student housing
is not a listed permitted use in any zoning district.
Student housing aligns most closely with an R-3 or R-4 district for
medium and high density residential. If the housing were to be located
on the CBC campus a special permit application would consider this use
as a modification to activities on the campus.
Comp Policy LU -4-13 encourages the promotion of commercial centers
which promote functional and economical marketing and operations.
There are beneficial economies of scale that work for the benefit of
property owners when like businesses are grouped together i.e., motels
and restaurants.
(2) Will the proposed use adversely affect public infrastructure?
The site is served by all municipal utilities and the local street network.
20th Avenue was designed to handle commercial traffic.
F1
(3) Will the proposed use be constructed, maintained and operated to be in
harmony with existing or intended character of the general vicinity?
The intended character of the area is primarily commercial. The proposed
use would be residential in nature, but not unlike high -traffic hotel uses
located directly to the south.
(4) Will the location and height of proposed structures and the site design
discourage the development of permitted uses on property in the general
vicinity or impair the value thereop
The proposed student housing would be similar in height to existing
hotel structures to the south and college buildings to the west. The use
would not be any more intensive than other uses permitted in the C-1
zone.
(5) Will the operations in connection with the proposal be more objectionable to
nearby properties by reason of noise, fumes vibrations, dust, traffic, or
flashing lights than would be the operation of any permitted uses within the
district?
The proposed student housing would not generate more noise, fumes
vibrations, dust, traffic, or flashing lights than would be the operation
of any permitted uses within the C-1 Zoning District.
(6) Will the proposed use endanger the public health or safety if located and
developed where proposed, or in any way become a nuisance to uses
permitted in the district?
The proposed student housing would not create nuisance conditions or
endanger public health or safety any more than the operation of any
permitted uses within the C-1 Zoning District.
PROPOSED APPROVAL CONDITIONS
1) The special permit shall apply to Binding Site Plan 2002-06 (Parcel # 113
300 255)
2) Number of units shall not exceed 375.
3) Parking shall be provided at a rate of .7 spaces per unit for the first 125
units. Future parking requirements shall be adjusted based on success
of this formula.
4) Curb, gutter, sidewalk and a landscaped entrance feature shall be
required at the entrance point at North 20th Avenue.
5
5) The site shall be developed in overall conformance with the proposed site
plan.
6) The special permit shall be null and void if a City of Pasco building
permit for the authorized improvements is not obtained by September 1,
2017.
RECOMMENDATION
MOTION: I move to close the public hearing and adopt findings of
fact and conclusions therefrom as contained in the August 18, 2016
staff report.
MOTION: I move, based on the findings of fact and conclusions as
adopted, the Planning Commission recommend the City Council grant
a special permit for the location of CBC Student Housing in a C-1
zoning district at the 2900 block of N. 2011, Avenue, parcel number
113-300-255, with the conditions as listed in the August 18, 2016
staff report.
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MEMORANDUM
DATE: August 18, 2016
TO: Planning Commission
FROM: Dave McDonald, City Planner
SUBJECT: Barker Annexation Zoning Determination (ZD2016-0031
At the July 21St hearing the Planning Commission continued the Barker
Annexation zoning hearing for one month to allow staff time to meet with the
Barker family to discuss zoning options for their property. The Planning
Commission expressed concern about zoning the property R-1 as originally
recommended by staff. It was suggested larger lot development should occur at
the north end of the annexation area then stepping down to smaller single-
family lots toward Burns Road. The Planning Commission felt larger lots to the
north would protect property values for the properties in the Byers
neighborhood adjoining the north side of the Barker property.
The Byers neighborhood is a residential area that was created by segregating
five acre parcels without completing the platting process. As a result Byers
Road is not located in a public right-of-way; it is simply an access easement.
The majority (62%) of the homes in the area are manufactured homes with an
average value of $109,050 (not include land value). The average construction
value for recent new homes built west of Road 36, inside the City, is $260,735.
Most of these new City homes have been built on lots that are a quarter of an
acre or less. The size of a residential lot does not always determine the value of
a house. Past experience over the last 15 years in Pasco has shown there has
been no negative impact on the value of adjoining properties values where
small lot subdivisions have been built adjacent to larger lot subdivision. There
is no indication that rezoning the Barker property to R-1 or RS -1 would have
an impact on the values of the homes in the Byers neighborhood.
The Barker family prefers R-1 zoning but, they are willing to have the Planning
Commission consider RS -1 zoning (10,000 sq. ft. lots). The RS -1 zoning would
provide for lot sizes similar to Desert Plateau, Casa Del Sol and the First Place
subdivision. Half of the Sharma Annexation area that adjoins the Barker
Annexation was zone RS -1 while the other half of the Sharma Annexation area
was zoned R-1.
The Barker family plans to reserve 10-12 acres along the northern boundary of
their property for family members to develop 2 acre lots. The City has no
zoning classification for a subdivision that limits lot sizes to a minimum of two
acres. However, the Barker proposal for two acre lots along the northern
boundary of their property could easily be accommodated with RS -1 zoning.
RS -1 zoning, like all residential zoning districts, only sets a minimum lot size
and has no restrictions on proposals for larger lots like two acres.
The Barker property is located within the Pasco Urban Growth Area (UGA)
which has been established as the area in which urban development is to be
located. Housing densities within the UGA are to reflect an urban standard not
a rural standard. While no state-wide density standard has been set for UGA's
the suggested guideline is 4 units per acre. RS -1 zoning would provide for 3.2
units per acre after the streets are built. R-1 zoning will permit 4.5 units per
acre.
The City has an abundance of non -urban lots within the UGA with somewhere
in the neighborhood of 10 to 11 square miles devoted to half acre lots or larger.
The UGA land area requirements were based on 9,000 square foot lots not half
acre lots. As a result the City is quickly running out of land within the UGA for
future housing needs. Factoring in the need for schools, a community park and
streets the City only has a few hundred acres left within the UGA available for
housing developments. The UGA will undoubtedly need to be expanded in the
next few years and the Byers neighborhood may be included within the
boundary.
The best way to fulfill future housing needs within the UGA is to consider
zoning that supports the 9,000 square foot lot size identified in the
Comprehensive Plan. R-1 or RS -1 zoning is better aligned with the
Comprehensive Plan than lower density zones. RS -1 zoning with 10,000 square
foot lots will permit a modest 3.2 units per acre while allowing some flexibility
for development and providing enough units to cover the cost of providing full
infrastructure improvements to the annexation area.
Motions for the proposed rezone to RS -1 are included on page five of the
attached report.
REPORT TO PLANNING COMMISSION
MASTER FILE NO: (MF# ZD2016-003) APPLICANT: City of Pasco
ACTION DATE: 8/18/2016 PO Box 293
Pasco, WA 99301
REQUEST: Develop zoning recommendation for the Barker Annexation Area.
1) AREA ID: Area Size # of Dwellines Population
Barker Annexation 119 acres 1 2
2) UTILITIES: A City water line is located in Burns Road to the south of the
annexation area.
3) LAND USE AND ZONING: The proposed annexation area is currently zoned
AP -20 under the County zoning and is being farmed. Surrounding properties
are zoned and developed as follows:
NORTH: RR -5 - Byers Neighborhood (County)
SOUTH: RT, RS -1 8s R-1 - Vacant
EAST: AP -20, R-1 & RS -1 - Farm Fields (County)
WEST: AP -20 - Farm Fields (County)
4) COMPREHENSIVE PLAN: The Comprehensive Plan designates the
annexation area for low-density single-family development. The Urban
Growth Boundary was based on a residential lot average of 9,000 square
feet per lot.
5) ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency
for this project. Based on the SEPA checklist, the adopted City
Comprehensive Plan, City development regulations, and other information, a
threshold determination resulting in a Determination of Non -Significance
(DNS) has been issued for this project under WAC 197-11-158.
ANALYSIS
The Barker Annexation area contains 119 acres and is located directly north
of Burns Road and west of Broadmoor Boulevard. The property contains a
farm field, one house and related out buildings.
In determining the most appropriate zoning for the annexation area the
Planning Commission needs to consider the existing land uses, development
1
patterns, policies of the Comprehensive Plan and the land use designations
of the land use map. The Planning Commission also needs to be guided by
the criteria in PMC 25.88.060 (as discussed below) in developing a zoning
recommendation.
The proposed annexation area has been identified as a low-density
residential area in the City's Comprehensive Plan for about 35 years. Nearby
properties in the City (including the Mullen Annexation Area) are zoned R-1
Low Density Residential. The Sharma Annexation area adjacent to the
Barker Annexation area was also zoned low-density residential. The
residential development to the west in the County is zoned RS -20 due to the
lack of a sanitary sewer system in the area.
The proposed annexation area is within the City's service area as identified
in the Comprehensive Water and Sewer Plans. Both of these plans based
future services need within the annexation area on the low-density land use
designation identified in the land use map of the Comprehensive Plan.
Upon annexation the City will be responsible for providing all municipal
services to the area. These services include fire and police services.
Currently the nearest fire station is located on Road 68 to the north of
Argent Road. As the annexation area develops along with other vacant
properties around the Broadmoor Boulevard and Burns Road intersection, it
will become increasing difficult for the Fire Department to meet the standard
six minute response time. The City currently has an agreement with the
owner of the "Sand Dunes" property (southwest corner of Broadmoor and
Power Line) to acquire five acres to the west of Broadmoor Boulevard that
can accommodate a fire station. A fire station in this area of the community
is still a number of years away.
The initial review criteria for considering a rezone application are explained
in PMC 25.88.030. The criteria are listed below as follows:
1. The changed conditions in the vicinity which warrant other or additional
zoning:
• The property is located within the Pasco Urban Growth Boundary.
• The property in question may be annexed to the City of Pasco.
• The property is located west of Broadmoor Boulevard and north of
Burns Road.
• Broadmoor Boulevard has been extended north to Dent Road.
• Burns Road (formerly Power Line Road) has been extended from
Road 68 to the Columbia River passed the south boundary of the
proposed annexation area and Burns Road has been extended to
the west.
2
• With the exception of approximately 65 lots, the residential
subdivisions to the south of the proposed annexation area are fully
built out.
• Archer Estates, Goose Hollow, Quail Bluff, Pelican Pointe, Spencer
Estates and Eagle Crest are all single-family subdivisions that
have been developed to the west of the proposed annexation area.
• Archer Estates Phases 2 and 3 are under review by the County at
the present time.
• Maya Angelo Elementary School and Delta High School are both
located to the southeast of the proposed annexation area.
• Thirty-eight acres of land at the northeast corner of Burns Road
and Broadmoor Boulevard was annexed to the City in 2015.
• 160 acres of land at the northeast corner of Burns and Broadmoor
Boulevard were annexed this year.
• Burns Road has been identified in the Comprehensive Plan as the
rout for a major trunk line to serve the annexation area and of
properties north of Burns Road.
• The City is in the process of completing a detailed sub -area
development plan for the Adams property to the south of Burns
Road and west of Broadmoor Boulevard
2. Facts to justify the change on the basis of advancing the public health,
safety and general welfare.
The property may be annexed to the City and will need to be zoned. The
justification for the rezone is the fact that if a zoning designation is not
determined the property could become annexed without a zoning. For
the advancement of the general welfare of the community the property
needs to be zoned consistent with the established development patterns.
3. The effect rezoning will have on the nature and value of adjoining
property and the Comprehensive Plan.
Zoning the proposed annexation area to low-density residential such as
R-1 is supported by the Comprehensive Plan and would be considered a
proper implementation of the Plan. The Mullen and Sharma Annexation
areas were both zoned R-1. Residential properties to the southeast in the
City are also zoned R-1. The R-1 District would permit the continued
development of single -families homes as envisioned in the Comprehensive
Plan.
4. The effect on the property owners or owner if the request is not granted.
Without the annexation area being assigned a specific zoning district, the
area will essentially be un -zoned upon annexation. The area needs to be
zoned for the benefit of the property owners and property owners
adjoining the proposed annexation area.
K
5. The Comprehensive Plan land use designation for the property.
There are no changing conditions related to the Comprehensive Plan.
The Plan has consistently indicated the proposed annexation area should
be zoned and developed with single-family homes. Providing land for
residential lots will support the policy of advancing programs that
encourage home ownership.
FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial findings
drawn from the background and analysis section of the staff report. The Planning
Commission may add findings to this listing as the result of factual testimony and
evidence submitted during the open record hearing.
1) The site is within the Pasco Urban Growth Boundary.
2) The Urban Growth Boundary was established by Franklin County in 1994.
3) The property is being proposed for annexation by the fall of 2016.
4) The annexation area is located in the pathway of residential growth and has
been designated for low-density residential development by the
Comprehensive Plan for over 30 years.
5) Properties to the southeast of the annexation area are zoned R-1 and
developed with single-family homes.
6) The Water and Sewer Comprehensive Plans based future services needs
within the annexation area on the low-density land use designation
identified in the Comprehensive Plan.
CONCLUSIONS BASED ON STAFF FINDINGS OF FACT
Before recommending approval or denial of a rezone the Planning Commission
must develop its conclusions from the findings of fact based upon the criteria
listed in PMC 25.88.060 and determine whether or not:
(1) The proposal is in accord with the goals and policies of the Comprehensive
Plan.
Zoning the proposed annexation site to R-1 supports Plan Policy H -1-E.
(2) The effect of the proposal on the immediate vicinity will not be materially
detrimental.
9
Rezoning the proposed annexation area R-1 will cause the site to be
consistent with the subdivisions to the southeast in the City and consistent
with the Comprehensive Plan. The rezone will complement the zoning of the
Mullen and Sharma Annexations Areas rather than be a detriment. The R-1
zoning will also be consistent with the latest Sewer Comprehensive Plan that
calls for the continuation of low- density residential to the north of the current
Urban Growth Boundary.
(3) There is merit and value in the proposal for the community as a whole.
There is merit and value in following the guidance of the Comprehensive Plan
when assigning zoning to properties within the community. The Plan has
indicated this property should be zoned low-density residential for the past 35
years. Rezoning the area R-1 will lead to additional housing opportunities for
Pasco residents.
(4) Conditions should be imposed in order to mitigate any significant adverse
impacts from the proposal.
The proposal is consistent with the Comprehensive Plan and no mitigation
measures are needed.
(5) A concomitant agreement should be entered into between the City and the
petitioner, and if so, the terms and conditions of such an agreement.
A concomitant agreement is not needed.
STAFF RECOMMENDATION
MOTION: I move the Planning Commission adopt the Findings of Fact as
contained in the August 18, 2016 staff report.
MOTION: I move, based on the findings of fact as adopted, the Planning
Commission recommend the City Council zone the Barker Annexation
Area to RS -1, as indicated on the zoning map identified as Exhibit # 1
attached to the August 18, 2016 staff report.
5
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MEMORANDUM
DATE: August 4, 2016
TO: Planning Commission �j�
FROM: Angela R. Pitman, Block Grant Administrator6 "
SUBJECT: 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
ALLOCATION (MF# BGAP2016-003)
Requests for Funding
Attached for your review and consideration are the CDBG Fund and Proposal Summaries (Attachments 1
& 2) relating to our Community Development Block Grant Program for program year 2017. Eleven (11)
requests for funds were submitted totaling $1,056,086.00. Applicants presented their proposals before the
Planning Commission on July 21, 2016.
Estimated Funds Available
It is estimated that the 2017 annual entitlement grant will be $670,000 based on the award for program
year 2016. Prior year funds available for commitment are $76,920 making a total of $746,920 in funds
available for use in 2017. There is always some question regarding actual funding levels approved by
Congress. Actual available funding for these FY 2017 activities will remain in question until the early
part of the year when the CDBG allocation is made by Congressional Resolution. If funding levels are
lower or higher than estimated, activity funding will be reallocated in accordance with the contingency
plan.
Public Service Cap
HUD regulations state that the amount of CDBG Funds obligated within a program year to support public
service activities may not exceed 15% of the combined total of the entitlement plus the prior year's
program income. For 2016, the estimated entitlement of $670,000 the maximum available for public
service activities $100,500. Current requests for public services total $132,500. Staff recommends a
maximum of $90,000 for public services (13%).
Planning & Administration Cap
HUD regulations state that the amount of CDBG Funds obligated within a program year to support
planning and administration activities may not exceed 20% of the combined total of the entitlement plus
the current year's program income. For 2017, the estimated entitlement of $670,000 makes the maximum
available for planning and administration $134,000. Current requests for planning and administration
total $120,000. Staff recommends a maximum of $131,170 for planning and administration (19%) if
funds should be available due to the additional burden for HOME and NSP grant administration.
Recommendation
After discussions and staff evaluation, it is recommended that the activities set forth in Attachments 1 and
2 would best meet the City's Consolidated Plan and be most effective in carrying out the objectives for
the City in 2017. Your review and consideration for recommendation to the City Council would be
appreciated.
The City Staff would like to thank the members of the Planning Commission for your time and assistance.
MOTION: I move the Planning Commission close the public hearing and recommend the City Council
approve the use of funds for the 2017 Community Development Block Grant Program as set forth in the
"2017 Fund Summary" as recommended by Staff (or "as amended").
Attachments: 1. 2017 CDBG Fund Summary
2. 2017 CDBG Proposal Summary
3. 2016 CDBG Activities - Approved
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CITY OF PASCO
2017 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSAL SUMMARY — AUGUST 18, 2016
CDBG Proeram Administration — Requested: $120,000
Recommended: $131,170
CDBG funds provide for salary and benefits for the Block Grant Administrator to
plan, administer and provide for the successful delivery of housing, community
development and economic activities. The City receives funds for CDBG, HOME
and NSP activities. The Block Grant Administrator ensures compliance with local,
state and federal rules, regulations and laws for programs that primarily benefit low
to moderate income people in Pasco.
Planning and Administration is capped at no greater than 20%.
Civic Center Recreation Specialist — Requested: $ 35,000
Recommended: $ 20,000
CDBG funds provide a portion of the salary and benefits for recreation specialist at
the Civic Center. This facility's program is to provide recreation programs for at risk
youth and families in the immediate service area.
Public services are capped at no greater than 15% of current entitlement plus prior
year program income.
Martin Luther King Community Center Recreation Specialist — Requested:
$37,500
Recommended: $ 20,000
CDBG funds provide a portion of the salary and benefits for recreation specialist at
the Martin Luther King Center. This facility's program is coordinated with the
YMCA, Salvation Army and Campfire USA, who all collaborate to provide
education and physical activities to school age children and families in the
Kurtzman neighborhood service area.
Senior Citizen's Center Recreation Specialist — Requested: $ 37,500
Recommended: $ 30,000
CDBG funds provide a portion of the salary and benefits for recreation specialist to
oversee and operate program at Pasco's senior center. This facility's program
provides supervision and leadership necessary for programs serving the elderly of
Pasco with support services, nutrition, health and living skills support.
CITY OF PASCO
2017 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSAL SUMMARY — AUGUST 18, 2016
5 YMCA Martin Luther King Community Center Recreation Program —
Requested: $ 20,000
Recommended: $ 20,000
CDBG funds provide YMCA recreation programs at the Martin Luther King Center.
This facility's program is coordinated with the YMCA, Salvation Army and
Campfire USA, who all collaborate to provide education and physical activities to
school age children and their families.
6 Pasco Specialty Kitchen Technical Assistance — Requested: $100,000
Recommended: $ 57,750
CDBG funds provide for wages, salaries and benefits for Technical Assistance at the
Pasco Specialty Kitchen, a certified commercial incubator kitchen. By providing
technical assistance to small startup food -related businesses the Pasco Specialty
Kitchen improves their success rate by helping them to establish and achieve their
goals. In consideration for technical assistance, the startup businesses agree to create
and/or make jobs available to low -to -moderate income persons.
Additional funds are needed to meet staffing requirements to continue existing
programs and establish new programs.
Staff recommends the income generated from Commercial Kitchen programs be
underwritten for return on investment and sustainability.
7 Code Enforcement Officer — Requested: $ 48,000
Recommended: $ 48,000
CDBG funds provide a portion of the salary and benefits for one of four code
enforcement officers to help bring approximately 500 properies into compliance
with City codes. Code enforcement encourages property owners to maintain housing
units to minimum property standards and improves neighborhood appearance in
primarily low to moderate income neighborhoods (Census Tracts 201, 202, 203 and
204).
8 Catholic Family Volunteer Chore Services — Requested: $ 4,000
Recommended: $0
CDBG funds provide minor ADA accessibility remodels, minor repairs and
construction of wheelchair ramps for very low to low income households. This
population includes elderly and disabled (City-wide).
It is estimated that 5 elderly households, typically very low income, will be assisted.
Staff recommends Technical Assistance to improve timeliness and performance, the
2014 funded activity is not yet completed.
CITY OF PASCO
2017 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSAL SUMMARY — AUGUST 18, 2016
9 Peanuts Park Rehabilitation (Construction/Phase II) —Requested: $300,000
Recommended: $300,000/plus $15,000 proiect delivery
CDBG funds are requested for rehabilitation of Peanuts Park facility which serves
the Downtown Revitalization Area and includes Longfellow and Museum
neighborhoods.
Facility improvements are needed to renovate the existing facility to meet current
and fixture needs. 5% has been reserved for staff project delivery, environmental
reviews and contract administration.
10 Sidewalk Construction Accessibility — Requested: $100,000
Recommended: $100,000/plus $5,000 proiect delivery
CDBG funds are requested to construct new sidewalks in the central core area
surrounding the Senior Center where they are missing to provide a link to existing
sidewalks, and allowing continuous safe pediestrian route, eliminating barriers for
all pedestrians.
Sidewalk is missing in front of the Senior Center on the corner of Ist and Sylvester.
5% has been reserved for staff project delivery, environmental reviews and contract
administration.
11 Rebuilding Mid -Columbia, Pasco Housing Revitalization — Requested:
$100,000
Recommended: $0
CDBG funds provide minor ADA accessibility remodels, minor repairs and
construction of wheelchair ramps for very low to low income households. This
population includes elderly and disabled (City-wide).
It is estimated that 20 households, typically very low income, will be assisted.
Staff recommends additional preparation and training for federally funded grant
programs involving Rehabilitation, and Policies & Procedures.
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PASCO
'Jpo hf1j KITCHEN
August 9, 2016
City of Pasco
Planning Commission
525 N. Third Avenue
Pasco, WA 99301
RE: Pasco Specialty Kitchen CDBG 2017 Funding Request
Dear Planning Commission members:
Pasco Specialty Kitchen (PSK) is requesting $100,000 in CDBG funding this year to support Pasco Specialty
Kitchen's new and existing clients and advance two new programs we've created: Food Truck Friday (FTF), the
popular weekly mobile vending lunch program, and Mobile Vending University (MVU). The latter is a business
series we developed that helps to build the much-needed pipeline of successful mobile vendors in our
community and generate income for Pasco Specialty Kitchen.
Mobile Vending University is certificated through Columbia Basin College and is a training opportunity for people
who may qualify for programs that can provide tuition assistance and other support to complete the
program. Individuals may qualify in a number of ways: unemployment or have exhausted their unemployment
benefits; workers who have been laid off and need to re-train; displaced homemakers who need to enter the
workforce to support their family; low income adults that may be unemployed or working in a job that has
reduced hours or low pay; current military personnel due to be released in the next 18 months or recently
separated veterans. Columbia Basin College's Workforce Education Center helps potential entrepreneurs
understand if they're qualified for tuition assistance for MVU. Our current grant funded activity is to provide
technical assistance to businesses to create jobs to be available to or held by low -moderate income people.
PSK Numbers in 2014:
21 people were assisted
13 FTE jobs were created
PSK Numbers in 2015:
28 People were assisted
19 FTE jobs were created
12 were Pasco residents (57% participation)
10 were LMJ (76% participation, 51% minimum)
17 were Pasco residents (60% participation)
15 were LMJ (78% participation, 51% minimum)
Data shows that over 51% of the jobs created are held by low -moderate Pasco Residents AND over 70% of all
jobs created are held by low -moderate income households. The minimum criteria have been met and the
numbers continue to grow each year.
In keeping with the Downtown Pasco Development Authority's charter (our umbrella organization), Food Truck
Friday is helping to revitalize Downtown Pasco by attracting customers to the area and fostering community
spirit. It's also creating economic development opportunities. Both Food Truck Friday and Mobile Vending
University foster job creation for micro -enterprises (five employees or less). Quarter 1 of 2016 reported 15
clients attended MVU, of which 66% were low -moderate income households. These two programs combined
have generated leveraged dollars in excess of $38,214 for 2015-2016 (half year).
I created these two programs as an extension to my core responsibilities as director at PSK and they've
essentially added another full time job to my existing role. It's crucial that we hire additional support. These
programs cannot sustain their current level of success or ideally, expand in scope without another full or part-
time support resource.
The additional CDBG funds will be used to pay for allowable costs:
1. Primarily to fund a full (or part) —time support resource to assist in maintaining and expanding these
programs
2. Pay stipends to the MVU subject matter experts who provide expertise in their relevant fields
3. Expand the content of MVU to include advanced level training courses for existing (vs start-up) food
businesses
4. Purchase additional tables and chairs for Food Truck Friday
We very much appreciate the continued support of the Planning Commission and believe the funds requested
will generate additional income as well as serve to create jobs and plant the seeds for food start-ups and mobile
vendors to set down roots in Downtown Pasco.
Thank you for your consideration.
Marilou P. Shea
Director
Pasco Specialty Kitchen
Food Truck Friday
Mobile Vending University
173TVAIt:►I lul
DATE: August 4, 2016
TO:
Planning Commission
FROM:
Angela R. Pitman, Block Grant Administrator
SUBJECT: 2017 HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM
ALLOCATION AND ANNUAL WORK PLAN (MF# BGAP2016-004)
Background
Pasco entered into a HOME Consortium Agreement with Richland and Kennewick in 1996 making the
City eligible for Federal HOME funds. The Agreement was renewed through 2016. Each year an annual
action plan is required to be prepared and submitted to HUD for use of estimated funds for the following
program year.
Estimated Funds Available
It is estimated that the 2017 annual entitlement grant to the HOME Consortium will be $430,000. Each
member city is allocated an equal share of the entitlement after 10% Set -Aside for Administration and
15% Set -Aside for Community Housing Development Organizations (CHDO). Pasco's share of the
entitlement is estimated to be $107,000 when the remaining funds are split equally between the three
cities. HOME Program income estimated in 2017 is $100,000 and may be used for Down Payment
Assistance or an Eligible CHDO Project depending on need. These estimates are based on the 2016
HOME Allocation.
There is always some question regarding actual funding levels approved by Congress. Actual available
funding for these FY 2017 activities will remain in question until the early part of the year when the
HOME allocation is made by Congressional Resolution and an amendment to the Annual Action Plan my
be necessary. If funding levels are lower than estimated, activity funding may need to be reallocated
accordingly. Any program income received may be allocated for eligible down payment assistance or
CHDO development projects.
Planning & Administration
HUD regulations state that the amount of HOME Funds obligated within a program year to support
planning and administration activities may not exceed 10% of the entitlement. This is awarded to
Richland annually as the Lead Agency of the HOME Consortium to manage all activities. Member cities
are provided funds for planning and administration from 10% of program income received from
completed projects within their jurisdiction.
CHDO Set -Aside
Each year a minimum of 15% of the entitlement grant must be set-aside to help Community Housing
Development Organizations (CHDO) add to the permanent affordable housing stock. The CHDO set-
aside funds may be combined with program income for a development project that will be selected
through a competitive RFP process.
Proposed Activities
HOME funds are based on need and income eligibility and may be used anywhere within the city limits,
however, neighborhoods designated as priority by Pasco City Council receive first consideration. Funding
is first targeted in the Longfellow and Museum neighborhoods, then within low -moderate income census
tracts (201, 202, 203 and 204). If HOME funds cannot be applied to those areas, then they are used as
needed within the Pasco City limits for the benefit of eligible low -moderate income families.
Recommendations
After discussions and staff evaluation, it is recommended that anticipated 2017 HOME entitlement funds
be allocated to the First Time Homebuyer Down Payment Assistance Program. The activities set forth
above would best meet the City's Consolidated Plan and be most effective in carrying out the objectives
for the City in 2017. Your review and recommendation to the City Council would be appreciated.
Therefore, we propose the following Motion:
MOTION: I move the Planning Commission recommend the City Council approve the use of funds for
the 2017 HOME Investment Partnerships entitlement as recommended by Staff (or "as amended").
The City Staff would like to thank the members of the Planning Commission for your time and assistance.
/arp