HomeMy WebLinkAboutEA Engineering Science & Technology - PSA CP7-WX-1A-16-02 Village at Pasco Heights Well ReplacementPROFESSIONAL SERVICES AGREEMENT
Design and Construction Management for
Village at Pasco Heights Irrigation Well Replacement Project
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and EA Engineering, Science, and
Technology, Inc., PBC, hereinafter referred to as "Consultant," on the 1oj� day of June 2016.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Attachment A (Task 1-3 only), attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin upon execution of this Agreement and be completed by
December 31, 2016.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the
performance of such services. Such payment shall be full compensation for work
performed or services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
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Design and Construction Management for Village at Pasco Heights Irrigation Well Replacement Project
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issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
❑ Hourly (Single Rate): $ per hour plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City; or
® Hourly (Multiple Rate): Such rates as identified on Attachment A, plus
actual expenses incurred as provided under this Agreement, but not to
exceed a total of $ 29.551 without the prior written authorization by
the City; or
❑ Fixed Sum: A total of $ ; or
❑ Other:
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City
may, at its discretion, conduct an audit at its expense, using its own or outside
auditors, of the Consultant's activities which relate, directly or indirectly, to this
Agreement. Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses,
registration documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may
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Design and Construction Management for Village at Pasco Heights Irrigation Well Replacement Project
be necessary to assure proper accounting of all funds paid pursuant to this
Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Consultant
agrees that the City, or its designee, shall have full access and right to examine
any of said materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Consultant for performing the
services subject to this Agreement, as well as any final product, collectively
referred to as "work product," shall be deemed as the exclusive property of the
City, including copyright as secured thereon. Consultant may not use them except
in connection with the performance of the services under this Agreement or with
the prior written consent of the City. Any prior copyrighted materials owned by
the Consultant and utilized in the performance of the services under this
Agreement, or embedded in with the materials, products and services provided
thereunder, shall remain the property of the Consultant subject to a license
granted to the City for their continued use of the products and services provided
under this Agreement. Any work product used by the Consultant in the
performance of these services which it deems as "confidential," "proprietary," or
a "trade secret" shall be conspicuously designated as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall
become the property of the City, and tender of the work product and summary
shall be a prerequisite to final payment under this Agreement. The summary of
services provided shall be prepared at no additional cost, if the Agreement is
terminated through default by the Consultant. If the Agreement is terminated
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56
RCW "Public Records Act." All preliminary drafts or notes prepared or gathered
by the Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City
action.
6.2 If the Consultant becomes a custodian of public records of the City and request
for such records is received by the City, the Consultant shall respond to the
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Design and Construction Management for Village at Pasco Heights Irrigation Well Replacement Project
request by the City for such records within five (5) business days by either
providing the records, or by identifying in writing the additional time necessary to
provide the records with a description of the reasons why additional time is
needed. Such additional time shall not exceed twenty (20) business days unless
extraordinary good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the
pending release and to reasonably cooperate with any legal action which may be
initiated by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant.
No agent, employee, officer or representative of the Consultant shall be deemed to
be an employee, agent, officer, or representative of the City for any purpose, and
the employees of the Consultant are not entitled to any of the benefits or
privileges the City provides for its employees. The Consultant will be solely and
entirely responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any
employee, agent or servant from employment on this Project who, in the City's
sole discretion, may be detrimental to the City's interest.
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Design and Construction Management for Village at Pasco Heights Irrigation Well Replacement Project
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages,
demands, suits, judgments, including attorney fees, arising out of, or as a result
of, or in connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement
except as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, employees, or subcontractors.
9.1 Minimum Scone of Insurance. Consultant shall obtain insurance of the types
described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
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Design and Construction Management for Village at Pasco Heights Irrigation Well Replacement Project
9.1.2 Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
injury. The City shall be named as an insured under the Consultant's
Commercial General Liability insurance policy with respect to the work
performed for the City.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no
less than:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
® $1,000,000 each occurrence; and $2,000,000 general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant's insurance coverage shall be primary insurance as
respects the City. Any insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
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Design and Construction Management for Village at Pasco Heights Irrigation Well Replacement Project
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A:VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement evidencing the
insurance requirements of the Consultant before commencement of the work.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Consultant shall ensure that
applicants are employed, and that employees are treated during employment in the
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Consultant shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, fine, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
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Design and Construction Management for Village at Pasco Heights Imgation Well Replacement Project
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written
notice in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions
of this Agreement and fails to correct such noncompliance within five (5)
business days of written notice thereof, the City may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
Consultant setting forth the manner in which the Consultant is in default. The
Consultant will only be paid for services and expenses complying with the terms
of this Agreement, incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City:
14.3.2 For the Consultant:
15. Dispute Resolution.
Ahmad Qayoumi, or his/her designee
Public Works Director
525 North 3'
PO Box 293
Pasco WA 99301
oavoumia(ctfpasco-wa.gov (e-mail address)
Kevin Lindsey, LHg, or his/her designee
Project Manager
8019 W. Quinault Ave., #201
Kennewick, WA 99336
klindsevna,eaest.com
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
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Design and Construction Management for Village at Pasco Heights Irrigation Well Replacement Project
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
similar event or other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modification of this Agreement or change order affecting this Agreement shall be in
writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
CITY OF PASCO, WASHINGTON CONSULTANT
D—aa'eZa e 11 City Manager
ITO
:
� (1, 1
ebbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Nim Desai, Regional Manager
Professional Services Agreement — EA Engineering, Science, and Technology, Inc., PBC Page 9 of 9
Design and Construction Management for Village at Pasco Heights Irrigation Well Replacement Project
EA Engineering, Science, and Technology, Inc., PBC
7 June 2016
Attachment A
Village at Pasco Heights Well Replacement Project
Contract Scope of Work
ATTACHMENT A: SCOPE OF WORK
VILLAGE AT PASCO HEIGHTS IRRIGATION WELL REPALCEMENT
PROJECT
Introduction
This document represents the EA Engineering, Science, and Technology, Inc., PBC (EA) scope
of work (SOW) for hydrogeologic consulting services to assist the City of Pasco (City) with
design, bidding, selection, field services and testing associated with the replacement of the old
Village at Pasco Heights (VPH) irrigation well. This Scope and fee estimate reflect the
understanding for project delivery developed during our June 1, 2016 meeting.
Project Understanding
The VPH well was constructed in 1975, and is authorized with Certificate G3 -23525C that
allows up to 660 acre-feet (AF) to be appropriated at instantaneous rates of up to 1,300 gpm. A
2013 evaluation of pumping capacity estimated the well currently averages approximately 1,000
gpm with a 125 -HP submersible motor. The static (and therefore pumping) water levels are
below the top of the screen, which could be contributing to biofouling and encrustation observed
in the 2013 evaluation. The well is 16 -inches in diameter and screened from 165 to 185 feet
below ground surface (bgs). The static water level was originally reported to be 159 feet bgs,
though it has since declined. Previous rehabilitation efforts appear to have both reduced the
diameter and created the sand -producing conditions that require the need for a sand -separator at
the wellhead. The primary goal of this project is to install a high -performing well while keeping
pumping water levels above the top of the screen and with no sand production at the water right
specified rates (660 AF and 1,300 gpm).
This scope of work is divided into three project tasks and one optional task, including:
• Task 1: Project Kick -Off Meeting and Well Design Workshop
• Task 2: Well Construction Observation and Management
• Task 3: Well Performance Testing
• Optional Task 4: Operations and Maintenance Recommendations and Reporting
Our detailed scope of work for each task is described below.
Attachment A
VPH Well Project SOW
Page 2
Scope of Work
Task 1: Project Kick -Off Meeting and Well Design Workshop
One of the key elements of this project is well design. There are design guidelines for screen
placement that are intended to limit the potential for biofouling and/or screen clogging from
encrustation. Available drawdown in this aquifer is relatively limited, and therefore we will
develop design recommendations that keeps the pumping water level above the screen. Given the
roughly 800 gpm/ft specific capacity reported in an early test at the old VPH well, we expect to
be able to develop the water -right specified Qi of 1,300 gpm with roughly 2 feet of drawdown.
With a properly designed screen and pump -shroud, this design should eliminate the
wetting/drying and cascading conditions that have exacerbated screen clogging at this and other
irrigation well locations.
The purpose of the project kick-off portion of Task 1 is to define the project sufficiently to
prepare bid specifications that result in a solid foundation for planning and project cost
development. During this meeting the City and EA team will finalize plans for:
• Site access
• New well location
• Solids management
• Work hours
• Noise control requirements
• Water management means and methods
• Discharge options
• Site restoration
• Project Schedule
The well design workshop portion of Task I will evaluate alternatives, tradeoffs, risks, and costs
and arrive at a preliminary well design suitable for bidding purposes. Topics will include:
• Screen design
• Drawdown guidelines
• Entrance velocity guidelines
• Sand production vs. yield
• Intake setting goals
• Well diameter
• Cost/risk tradeoffs
• Drilling methods
• Sampling methods
• Well development options
• Oversight effort
Attachment A
on VPH Well Project SOW
Page 3
We anticipate completing the Project Kick -Off Meeting and Well Design Workshop in a single
meeting with City Staff. Based on the results of these EA will complete a schematic well
construction diagram, technical specifications, and requirements for the drilling contractor to
submit cuttings, water management, and restoration plans. Because final screen design will be
based on actual observed conditions, we will require the successful bidder to stand -down
(without cost) during screen design and delivery to the site. EA will coordinate a pre-bid site
meeting, respond to questions from drilling contractors, and review the bid submittals received
by the City. We will develop a recommendation for selection based on value: the best
combination of price, capability, and schedule for delivering the well.
EA has included time to review submittals and attend an additional project meeting as part of this
task. EA will coordinate with the Driller to ensure the start card is submitted to the Washington
State Department of Ecology (Ecology) and ensure that the specifications meet all applicable
WDOH and Ecology WAC requirements.
Deliverables will include:
• Kickoff Meeting and Design workshop;
• Conceptual Well Construction Diagram;
• Technical specifications;
• Contractor coordination and support;
• Selection recommendation, and;
• An additional project meeting.
The kickofUdesign workshop will be scheduled approximately 1 -week after notice -to -proceed,
and the selection process is expected to be complete approximately 5 -weeks after the meeting.
Task 2: Well Construction Observation and Management
As described in the RFQ basic work activities during Task 2 include contractor oversight and
geologic logging, sampling and sieve analysis, screen design, construction oversight, well
development oversight, and site restoration oversight. EA will develop a checklist describing
activities that will be observed during drilling, construction, and development work.
We have assumed the hour equivalent of 10 full days of onsite observation (80 hrs) and
formation sampling for drilling, well construction, and development. If things go smoothly, this
should be an adequate amount of time to get the information needed and limit the City's risk.
Construction observation will include reviewing with the Drilling contractor compliance with the
cuttings (solids) and water management plans developed by the Drilling subcontractor and
accepted by the City. EA staff will visit the site to observe drilling rate, formation sampling,
water management, static and air -lifting water levels, and collect samples for particle size
distribution analysis. We will require the selected Drilling Contractor to make accurate and
Attaclunent A
VPH Well Project SOW
Page 4
detailed daily reports to EA by subcontract agreement. We have assumed that 10 samples will be
submitted for sieve analysis to support screen design. Samples collected for sieve analysis will
target the formation begitming two feet below first encountered water (expected to be
approximately 170 feet bgs) to the base of the permeable sands/gravels (expected to be
approximately 185 -feet bgs). This amounts to one sample approximately every 1.5 -feet below
170 feet bgs.
Deliverables during this work will include:
• Weekly progress reports;
• A subsurface geologic log that illustrates the geologic conditions encountered by the
borehole, identifies changes in stratigraphy, and summarizes groundwater production and
water level observations;
• Ten sieve analyses;
• A detailed natural -pack screen design;
• Plumbness and alignment test results;
• Well disinfection report, and;
• Video survey inspection report.
The schedule will be controlled by actual conditions encountered during drilling and testing,
though the drilling period (only) is expected to take approximately 2 -weeks to complete. We will
be submitting sieve samples to a local laboratory as they are collected to begin screen design
while the well is still being drilled. Once the borehole has extended to total depth (anticipated 8 -
feet below the base of the permeable sand/gravel), we will submit a screen recommendation to
Johnson Screen and have it rush delivered to the site. We will observe a video survey to verify
well completion and condition at the end of development. We recommend completing the survey
in this task prior to testing to "accept' construction as complete and avoid a second test if there
are corrections/modifications necessary. The entire process from mobilization to testing is
expected to take approximately 8 -weeks to complete.
Our cost assumptions include:
1. The City contracts the Driller directly
2. We will contract with a geotechnical laboratory to complete the grain size distribution
tests.
3. The Driller provide video surveys (survey costs excluded here).
4. Driller collects drill cuttings at intervals specified in the drilling contract.
Task 3: Well Performance Testing
After well development is complete, EA will complete a well -performance test to estimate well
yield, establish baseline well performance, and provide estimates of long-term pumping water
A'M
Attachment A
VPH Well Project SOW
Page 5
levels to assist with pump depth setting. The Drilling specification will require the contractor to
provide and install a test pump capable of producing at least 2,000 gpm (actual rate to depend on
discharge limitations). EA will observe the installation of the test pump and flow -rate
monitoring equipment and shall install the City's transducers and data loggers in the old and new
wells. We will develop a testing plan in advance and submit it to the Department of Ecology (via
email) for unofficial review. For this scope of work, we have assumed that the following testing
plan is acceptable:
1. One 4 -step step -rate test to develop a baseline well performance and evaluate the
expected drawdown during the constant rate test.
2. A 24-hour constant rate test and recovery monitoring.
3. A single observation well (old VPH well) will be monitored during testing
We recommend a minimum 48 -hours of post -pumping recovery monitoring before the test pump
is removed. We will coordinate the schedule to ensure that this recovery monitoring occurs over
a weekend so that the workflow is not disrupted. It will be necessary to keep the old VPH well
idle during the testing period. If this is not possible, EA will revise this SOW to reflect a
different approach for a multiple -well test and analysis. Deliverables for this task include:
• Testing plan submitted to Ecology;
• A 4 -step step -rate test;
• A single -well 24-hour constant rate test;
• Baseline and recovery monitoring data sets, and;
We have assumed that because the new well is adjacent to the old one and the log will
demonstrate the well is completed in the same aquifer as the old well, a water quality sample will
re not required.
The testing program will be completed 2 -weeks after the video survey and plumbness/alignment
test allows acceptance of the well. Several days of pre-test water level monitoring will be
conducted to ensure defensible analysis of test results.
At the end of the test, EA will complete a cursory initial analysis of the data and a single -page
memorandum describing whether the observed performance will support the planned operations
at the new well, which the City could use to proceed with pump installation work. The Drilling
Contractor will be responsible for submitting a driller's water well report (well log) to Ecology.
Optional Task 4: Operations and Maintenance Recommendations and
Reporting
If the City chooses, EA will further analyze the results of the field program to develop long-term
well performance projections and a monitoring (O&M) program to assess well perfonnance over
time. If selected, this report will describe the results of the project, including well performance
observations, operational recommendations, baseline well performance, as -built well
Attaclunent A
VPH Well Project SOW
Page 6
construction, water quality conditions, and other subsurface conditions as they may pertain to
long tern operation and maintenance. EA will compile data and records of geologic
observations, test results, construction logs, water quality data, water level data, pumping data,
interpretations, analysis and recommendations into a final report for the City. We have included
an additional project meeting in this task.
The task deliverable will be the final report; we anticipate the City submittal could be used for
any WDOH and Ecology requirements. The final report will be completed within approximately
14 days of EA's receipt of all Drilling Contractor produced materials which we generally
anticipate will be within 4 weeks after the end of recovery monitoring for the constant rate test.
Time and Materials Fee Estimate
EA will complete this scope of work on a time and materials basis for the estimated amount of
$29,551. This cost estimate includes EA labor and expenses (including mileage at the stipulated
federal rate). Outside services are limited to the geotechnical laboratory completing grain size
distribution analysis. The estimated cost for each task and the total estimated project cost are
provided in Table 1.
Table 1 — Cost Estimate
Task
Task Description
Labor
Meetings
Labor
ExpensesOutside
and
Estimated
No.
Hours
Cost
Affiliates
Services
Total Cost
1
Kickoff
Meeting/Workshop
50
2
$6,520
$170
$0
$6,690
Well2 Cons ru ti ng and
Construction
123
0
$13,630
$406
$750
$14,786
3
Well Performance
66
0
$7,530
$545
$0
$8,075
Testing
TOTALS
239
2
$27,680
$1,121
$750
$29,551
4
Option O&M
Repo
65
1
$7,860
$221
$0
$8,081
This SOW does not authorize the optional Task 4. EA will complete that work only with written
authorization from the City. Invoices will be submitted monthly. This scope of work will be
performed under the EA 2016 billing rates for EA personnel and hydrogeologic support services
provided in Table 2. Senior Technical Review will be conducted as the same rate as the
Principal Hydrogeologist.
Attachment A
VPH Well Project SOW
Page 7
Table 2 — 2016 Labor Rate Classification and Fee Schedule
Key Staff Names
Classification
2016
Billing
Rate
Phil Brown
Principal Hydrogeologist
$190
Kevin Lindsey
Principal Hydrogeologist/Project Manager
$185
Jon Travis
Senior Hydrogeologist (Field Program)
$100
Lizzi Haas
Senior Hydrogeologist/Screen Design
$105
Patty Newman
I Project Geologist
$95
Various
Graphics and GIS Support
$95
Cheryl Cain
Administrative Support
$85
Closing
The City of Pasco's selection of the EA team is very important to us. This project will be our top
priority, and the City will receive the highest quality consulting service for the best possible
value. EA greatly appreciates the opportunity to serve you on this project. If we can be of any
further assistance, please do not hesitate to contact Kevin Lindsey (509) 591-0489, (509) 591-
0264, or (509) 947-5729.
Sincerely,
Kevin Lindsey, LHg
EA Engineering, Science, and Technology, Inc. PBC
Project Manager