HomeMy WebLinkAbout07-19-16 Pasco PFD Agenda PacketPasco Public Facilities District
Building Regional Facilities through Community Partnerships
July 19, 2016
4:00 p.m.
Pasco City Hall — Council Chambers
AGENDA
I. Call to order and roll call
II. Recognition of Visitors/Public Comments
III. Approval of Minutes:
* April 19 Meeting
IV. Claims Approval:
* 2nd Quarter 2016: $123,111.76
V. Financial Report:
* 2nd Quarter:
• Statement of Revenues, Expenditures and Changes in Fund Balance
• Balance Sheet
VI. Reports from Committees:
■ Kennewick Convention Center Advisory Board
VII. Old Business:
■ Review of alternate configuration/costs for possible aquatic facility/community
center; Chuck Musgrove, Barker, Rinker, Seacat, Architects
VIII. New Business:
■ Board Meeting Schedule:
MOTION: I move to set the Pasco Public Facilities District Board meetings be
conducted on the third Tuesday of the first month of each quarter.
IX. Other Business:
X. Adjournment
(* indicates documents mailed with agenda)
PUBLIC FACILITIES DISTRICT BOARD
April 19, 2016
MINUTES
Call To Order:
The meeting was called to order at 4:00 p.m., by PFD President Morrissette, in Conference Room #1
at Pasco City Hall.
Roll Call:
Board Members Present: Craig Maloney, Spence Jilek, Mark Morrissette, Leonard Dietrich (via
teleconference) and Caroline Bowdish (arrival 4:05pm).
Also Present: Dave Zabell, PFD Chief Administrative Officer, Stan Strebel, Deputy City Manager,
Lee Kerr, Attorney and Rick Terway, Director Administrative and Community Services.
Visitors:
Ken Ballard, Ballard*King & Associates, Doug Whittaker, Water Technology, hie., and Chuck
Musgrave, Barker Rinker Seacat, Architects; and Jay Hendler, private citizen.
President Morrissette suggested that the agenda be modified to handle new business, the discussion
with the consultants on the possible aquatic facility feasibility and cost study, prior to the other
business items. As this was agreeable to the Board, the agenda was so modified.
New Business:
Mr. Strebel introduced the consultants for the study on the possible aquatic facility and opened
discussion between the representatives and the Board members.
Mr. Ballard asked the Board: What is essential to move the project forward? What is your vision of
an aquatic center and dry site amenities?
President Morrissette responded: Facility operates at a positive cash flow plus provides funding to
update facility as needed.
Mr. Maloney responded: Due to financial responsibilities, lose the competition pool.
Ms. Bowdish asked: Is it possible to partner with a school district?
Mr. Ballard responded: Yes, however it would likely not make for a strong financial partnership.
Dr. Jilek responded: Similar thoughts as above; create mostly outdoor activities and senior activities.
Mr. Dietrich responded: Summer pool activities and possible senior activities; "no" on the
competition pool.
Mr. Strebel stated the consultants were meeting with the Park and Recreation Board this evening as
well as representatives of the Regional Public Facilities District Board, and after all information had
been gathered and compiled a special meeting with the PFD would be arranged in order to review the
information. Following further review, if the PFD Board was wanting to move forward, public
meeting(s) would be held.
PUBLIC FACILITIES DISTRICT BOARD
Minutes —April 19, 2016
Page - 1
Approval of Minutes:
It was motioned by Dr. Jilek, seconded by Mr. Dietrich, and carried to approve the minutes of the
February 23, 2016 Special Meeting.
Claims Approval:
President Monissette presented first quarter Claims History. Following discussion, it was motioned
by Mr. Maloney seconded by Ms. Bowdish and carried to approve payment of fust quarter claims in
the total amount of $109,198.44.
Financial Report:
President Morrissette presented the first quarter Operating Statement reflecting Total Sources of
Funds $109,801.00 and Total Uses of Funds $109,198.00. The first quarter Net Assets Statement was
also presented reflecting an actual Net Asset balance of $54,628.00. Following discussion, the
Financial Report was accepted as presented.
Reports from Committees:
Mr. Maloney reported the Advisory Board Meeting had been cancelled, therefore no update available.
Mr. Maloney further stated with the approval of the PFD he would contact the Advisory Board
Chairman and request an update regarding the meeting schedule.
Old Business:
None
Other Business
Board Meeting Schedule
Mr. Strebel shared the difficulties encountered by Toni Zunker, Executive Assistant in attempting to
secure a new regular meeting date; he believed that the recommended meeting day was the third
Thursday of the fust month of the quarter, but wanted to confirm with Toni Zunker if that appeared to
be the best day for the board.
General consensus of the Board — follow Toni's recommendation on securing a meeting date.
Adjournment:
There being no other business, President Morrissette adjourned the meeting at 5:26 p.m.
Mark Monissette, President Debra L. Clark, PFD Secretary
PUBLIC FACILITIES DISTRICT BOARD
Minutes —April 19, 2016
Page - 2
JE(CHECK__ Date Status
CITY OF PASCO - PRODUCTION
Payment Register
From Payment Data: 01/1/2016 - To Payment Date: 0 313112 01 6
Reconciled
Date Somme Psyee Name
Transection
Amount
Re enw
OIL Account Number 931.13.590.54A530 Legal Combined Services
831.13.590.31.1311 PFD Sales
209840 5/6/2016
Accounts Payable
2016-00006833 4/29/2016
RA We State Treasurer
34,129.09
2016-00008615 5/31/2016
RA We State Treasurer
42,091.86
2016-000010520 6/30/2016
RA We State Treasurer
39.717.07
Amortize 2016 Prepaid Insurance
209634 4/29/2016
115,938.02
931.13.590.34.4527 PFO Pasco Support
34,129.09
210176 5/31/2016
2016-00000041 4/1/2016
JE City of Pasco
1,667.00
2016-00000041 51112016
JE City of Pasco
1,667.00
2016-00000041 6/1/2016
JE City0f Pasco
1,667.00
JE
115,938.02
5,001.00
931.13-990.34AS27 PFD Pasco Support
JE
City of Pasco
2016-00001370 4/30/2016
JE LGIP Interest Distribution
36.62
2018-00001739 5/31/2016
JE LGIP Interest Distribution
36.62
2016-00002111 6/30/2016
JE LGIP Interest Dlstribu0on
35.72
108.86
Total Rewnw
Check ReglsterTotal
721,047.88
OIL Account Number 931.13.590.54A530 Legal Combined Services
209840 5/6/2016
Accounts Payable
Ken Law Group
300.00
251.42
2016-00001176 5/31/2016
JE
300.09
931.13,590.544540 Organization Services
2016-00001176 6/30/2016
JE
Amortize 2016 Prepaid Insurance
209634 4/29/2016
Accounts Payable
Kennewick Public Facilities District
34,129.09
210176 5/31/2016
Accounts Payable
Kennewick Public Facilities Dstrict
42,091.86
210767 6/30/2016
Accounts Payable
Kennewick Public Facilities District
39,717.07
1,000.00
2016-00000026 5/112016
JE
115,938.02
931.13.590.54.4541 Advertising
2016.00000027 6/1/2016
JE
City of Pasco
209497 4/6,2016
Amounts Payable
Tri City Herald
46.96
209955 5/11;2016
Accounts Payable
Tri City Herald
(9.88)
37.08
931.13.590.54.4541 Professional Services
209973 5/10;2016
Accounts Payable
Ballard King & Associates LTD
3,082.40
3,082.40
Total Expense 123,111.76
Pages. of 1
Check ReglsterTotal
3,382.40
931.13.590Ji4A635Insurance Premiums 8 Claims
2016-00001176 4/30/2016
JE
Amortize 2016 Prepaid Insurance
251.42
2016-00001176 5/31/2016
JE
Amortize 2016 Prepaid Insurance
251.42
2016-00001176 6/30/2016
JE
Amortize 2016 Prepaid Insurance
251.42
754.26
931.13.580.54.4900 OF Admin Services
2016-00000026 4/1/2016
JE
City of Pasoo
1,000.00
2016-00000026 5/112016
JE
City of Pasco
1,000.00
2016.00000027 6/1/2016
JE
City of Pasco
1,000.00
3,000.00
Total Expense 123,111.76
Pages. of 1
PASCO PUBLIC FACILITIES DISTRICT
2016 Operating Budget
Revenues:
2016
Operating
Budget
Beginning Fund Balance $ 54,000
Sales Tax 370,000
Transfers In - City of Pasco (Interlocal Agreement) 20,000
Interest Income 100
Total Sources of Funds $ 444,100
Expenditures
Legal Services
$ 1,000
Professional Services
10,000
Advertising/Publications
1,000
Insurance
2,800
Kennewick PFD
370,000
Administrative Services
12,000
Total Expenditures 396,800
Ending Fund Balance 47,300
Total Uses of Funds $ 444,100
PASCO PUBLIC FACILITIES DISTRICT
STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE
Year to date ending June 30, 2016
Annual
Current
YTD
Variance
% Received/
2016
Period
2016
Budget/YTD
Used
Account Description Budget
Acitivity
Actual
Actual
Actual
REVENUES
Sales Tax
City of Pasco Grant
Interest Income
Total Revenues
EXPENDITURES
Advertising/Publications
Legal Services
Kennewick PFD
Professional Services
Insurance
Administrative Services
Total Expenditures
Net Change in Fund Balances
$ 370,000
115,938
S 220,646
$ 149,354
59.63%
20,000
5,001
10,002
9,998
50.01%
100
108.96
201.33
(101)
201.33%
390,100
121,048
230,849
159,250.98
59.18%
1,000
37
124
876
12.36%
1,000
300
750
250
75.00%
370,000
115,938
220,646
149,354
59.63%
10,000
3,082.40
3,282
6,718
32.82%
3,000
754
1,509
1,491
50.28%
12,000
3,000
6,000
6,000
50.00010
397,000
123,112
232,310
164,689.80
58.52%
(6,900)
(2,064)
(1,461)
5,439
178.82%
Beginning Fund Balance, January 1
54,000
54,026
54,026
(26)
100.05%
Ending Fund Balance
$ 47,100 $
51,962
$ 52,565 $
(5,465)
111.60%
PASCO PUBLIC FACILITIES DISTRICT
BALANCE SHEET
as of June 30, 2016
ASSETS
Cash $ 90,773
Sales Tax Receivable 70,579
Prepaid Insurance 1,509
TOTAL ASSETS 162,861
LIABILITIES
Accounts Payable 110,296
TOTAL LIABILITIES 110,296
TOTAL NET ASSETS $ 52,565