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HomeMy WebLinkAbout2016.05.09 Council Workshop PacketAGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. May 9, 2016 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: 3 -5 (a) Parks & Recreation Advisory Board Interviews Council to conduct brief interviews with David Milne, Reade Obern, Adam Roggia and Heather Watts. 6 - 7 (b) Presentation: WSU Civil Engineering Students Senior Project (c) End of Legislative Session Presentation Briahna Murray and Alex Soldano, Gordon Thomas Honeywell, Presenters 8-19 (d) Code Amendment: Temporary Business Standards in the I-182 Overlay Zone (MF# CA 2016-002) 20-26 (e) Renewal of Agreement for Arraignment Counsel 27-37 (f) Chronic Nuisance Ordinance 38-46 (g) Vacation of Street and Alley Rights of Way 47-50 (h) Construction Zone Safety and Speed Limits 5. MISCELLANEOUS COUNCIL DISCUSSION: 6. EXECUTIVE SESSION: 7. ADJOURNMENT. Page 1 of 50 Workshop Meeting REMINDERS: May 9, 2016 11:45 a.m., Monday, May 9, Pasco Red Lion — Pasco Chamber of Commerce Membership Luncheon. ("Millennium Bulk Terminal" presented by Wendy Hutchinson, VP of Public Affairs) 7:00 a.m., Thursday, May 12 - BFCG Tri -Mats Policy Advisory Committee Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) 7:00 p.m., Thursday, May 12 - Ben -Franklin Transit Board Meeting. (MAYOR MATT WATKINS, Rep.; MIKE GARRISON, Alt.) This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psetvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 2 of 50 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Stan Strebel, Deputy City Manager SUBJECT: Parks & Recreation Advisory Board Interviews I. REFERENCE(S): Resolution No. 3388 Applications (4) (Council only) May 5, 2016 Workshop Meeting: 5/9/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Council to conduct brief interviews with David Milne, Reade Obern, Adam Roggia and Heather Watts. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The Parks and Recreation Advisory Board is composed of nine members; terms are three years. The Board meets on the 1 st Thursday of every month at 5:30pm. The Parks and Recreation Advisory Board advises the City Council on recreation activities and facilities needed in the community. There are three positions whose terms have expired: 1. Position No. 4 (currently vacant) 2. Position No. 6 (currently Jason Ruud) 3. Position No. 7 (currently vacant) The Council screening committee recommends that, as outlined in Resolution No. 3388, the incumbent in Position No. 6 be reappointed without interview. After Council screening committee review of all applications, the following have been selected to interview for possible appointment to Positions No. 4 and 7: Page 3 of 50 1. David Milne, 10002 W. Court Street 2. Reade Obern, 9120 W. Court Street 3. Adam Roggia, 6313 Balmoral Court 4. Heather Watts, 3310 Saratoga Lane V. DISCUSSION: After conduct of interviews at the May 9 Workshop meeting, it is proposed that appropriate appointments be made by the Mayor, subject to confirmation by the Council at the May 16 Business meeting. Page 4 of 50 RESOLUTION NO. A RESOLUTION Providing a Process for Appointments to City Boards and Commissions. WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the delivery of municipal services as well as to advise the City Council in making various policy decisions; and WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires the Mayor to appoint citizens to vacancies on such boards, subject to confirmation of the City Council; and WHEREAS, the Mayor and City Council desire to establish an appointment process which is more collaborative yet efficient for both the applicants and City Council alike; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVES AS FOLLOWS: Section 1: Applications for city boards and commissions shall be solicited annually by the City Manager on behalf of the City Council. Section 2: All applications received by the City Manager shall be reviewed by a City Council committee appointed by the Mayor; such committee, to be known as the "Appointment Screening Committee," shall be ad-hoc, appointed annually, and consist of three members, including the Mayor. The Appointment Screening Committee shall select those applicants it deems best suited for the respective board/commission but not more than three applicants for each vacancy to be filled. The Appointment Screening Committee shall consider the following factors in making their selections for further consideration: a) Geographic representation; b) Gender representation; c) Ethnic representation; d) Familial and financial relationships of board members Section 3: Those applicants selected by the Appointment Screening Committee shall be interviewed by the City Council during a public meeting; provided, however, the Screening Committee may recommend reappointment of an incumbent applicant without interview by the City Council if the incumbent has served not more than two consecutive terms since the last interview. At a City Council meeting following such interview, an interviewed candidate shall be selected by the Mayor for appointment to each vacancy. Any candidate selected by the Mayor shall be subject to confirmation vote of the City Council; a majority vote of the quorum present at such meeting shall be required to confirm the Mayor's appointments. Section 4: Any prior resolutions of the City Council in conflict with the provisions of this resolution shall be superseded by this resolution. PAS D by the City Council qty of Pasco at its regular meeting this 16`h day of April, 2012. Matt Watkins, Mayor u.� Debra Clark, City Clerk APP V AS TO FORM: Leland B. Kerr, City Attorney M___ r_ _r r_n AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Ahmad Qayoumi, Director Public Works May 3, 2016 Workshop Meeting: 5/9/16 SUBJECT: Presentation: WSU Civil Engineering Students Senior Project I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: For the past four years, staff from the Public Works Department have been providing mentorship to senior students studying Civil Engineering at Washington State University (WSU). At the request of WSU Civil Engineering professors, staff provides an annual list of projects outlined in the City's 6 -year Capital Improvement Plan (CIP). The students select a project from the City CIP and complete the civil engineering design and specifications portion as part of their senior project. In 2016, there were two student teams. One team picked the Lewis Street Overpass and the other the Sacagawea Heritage Trail Underpass at the Burlington Northern Santa Fe railway crossing, both high profile and complex projects. Staff provides project management assistance (information on project guildelines for design and step-by-step review), while the students develop steps to complete the design and field investigation. The primary goal of mentoring is to help students increase their ability to work on and deliver real world projects. As project designers, they are not only required to deliver projects, but also manage public outreach and present to decision making bodies, such as City Council. In order to provide an introduction to and an experience in meeting legislative bodies, staff has encouraged the students to provide a brief a presentation to City Council. Also, staff is quite impressed with the level of design completed by the students and Page 6 of 50 would like them to share their accomplishment with City Council. V. DISCUSSION: Recognition of their job well done and encourage them to continue gaining experience and furthering their careers. Page 7 of 50 AGENDA REPORT FOR: City Council May 2, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 5/9/16 Rick White, Director Community & Economic Development FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Code Amendment: Temporary Business Standards in the I-182 Overlay Zone (MF# CA 2016-002) I. REFERENCE(S): Proposed Ordinance We Ice Letter Memo to Planning Commission: Dated 4/21/16 Planning Commission Minutes: Dated 4/21/16 H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: In 2008 and 2009 the City began receiving complaints about the manner in which temporary businesses were operating on Road 68 and along Burden Boulevard. To address the haphazard and unsightly conditions associated with temporary businesses PMC 25.58.095 was added to the I-182 Overylay Zone. The enhanced standards added to the code for temporary businesses supported the purpose and intent of the I-182 Overlay Zone and eliminated complaints about the poor operational standards of temporary businesses. Only two or three temporary business have been licensed in the I-182 Corridor since the adoption of the new standards. One of those businesses is We Ice, a shaved flavored ice business, has been operating at 6403 Burden Boulevard for two summers. Page 8 of 50 Last year it was discovered that We Ice was operating in conflict with Code requirements regarding spacing between temporary vendors. The spacing standard requires 500 feet between temporary vendors but in several other situations the standard is 300 feet. Because this was discovered late into the season in 2015, We Ice was allowed to continue at their approved location until the end of the season. The owners of We Ice were informed they would need to find another location for the 2016 season or petition for a code amendment. We Ice chose to ask for a code amendment as indicated in the attached letter. V. DISCUSSION: The new spacing standard in the I-182 area is 500 feet between temporary vendors and 300 feet from residential neighborhoods. Temporary vendors in other parts of the community are only required to be 250 apart. The most common spacing requirement in the zoning code is 300 feet. Three hundred feet is used for public hearing notices, for spacing between residential areas and car washes, contractor facilities, temporary vendors and auto body shops associated with car dealers and RV dealers in CR zones. The 300 foot spacing requirement is also used to separate car lots approved by special permit in C-1 zones. After considering the matter the Planning Commission recommended the code be modified to reduce the 500 foot spacing for temporary businesses in the I-182 Overlay Zone to 300 feet. With other provisions in the temporary business standards of PMC 25.58.095 controlling the location and operation of temporary vendors, modification of the separation distance to 300 feet should not lead to the proliferation of temporary vendors in the I-182 Corridor. Page 9 of 50 ORDINANCE NO. AN ORDINANCE AMENDING PMC TITLE 25 DEALING WITH TEMPORARY BUSINESS STANDARDS IN THE I-182 CORRIDOR. WHEREAS, cities have the responsibility to regulate and control physical development within their borders and to ensure public health, safety and welfare are maintained; and, WHEREAS, the City of Pasco has zoning regulations that encourage orderly growth and development of the City; and, WHEREAS, within the zoning regulations PMC Chapter 25.58 contains provisions that encourage aesthetically attractive buildings and commercial development within the I-182 corridor of the city; and, WHEREAS, permanent businesses in the I-182 Overlay District are required to develop with enhanced architectural features, screening and landscaping in comparison with other commercial areas of the community; and, WHEREAS, PMC 25.58 requires the owners of all commercial properties to maintain their properties in a clean, safe and well-maintained condition consistent with the enhanced landscaping and screening requirements; and, WHEREAS, PMC Chapter 25.58 was amended in September of 2010 to include provisions for the operation of temporary businesses that support the general intent of Chapter 25.58 of the zoning regulations; and, WHEREAS, PMC Section 25.58.095 contains a spacing standards that require temporary vendors to be located at least 500 feet apart; and, WHEREAS, PMC Section 25.58.095 also limits the placement of temporary vendors to one per parcel; and, WHEREAS, PMC Section 25.58.095 contains operational standards that prohibit the use of accessory equipment like tables, tents, umbrellas and other equipment to sell merchandise and the standards further restrict the display of merchandise to a temporary business vehicle only; and, WHEREAS, the operational standards of PMC Section 25.58.095 have impacted the location of temporary vendors in the I-182 corridor in a similar manner as the spacing standards; and, WHEREAS, on April 21, 2016 the Planning Commission held a public hearing to consider amending the provisions of PMC Chapter 25.58. Notice of said hearing being provided in the Tri -City Herald and through the City's website; and, Page 10 of 50 WHEREAS, during the course of the April 21, 2016 public hearing the Planning Commission adopted findings to support a recommendation that the City Council amended the temporary business standards; and, WHEREAS, the City Council has determined that to further the purposes of maintaining a quality community and to support desired business activities, it is necessary to amend PMC Title 25 and adopts by reference the Planning Commission's findings on this matter; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. That PMC Section 25.42.050 be and the same is hereby amended to read as follows: 25.58.095 TEMPORARY BUSINESS STANDARDS. (A) Temporary businesses are only permitted on lots that are fully developed with curb gutter and sidewalk and improved with parking lots, landscaping and buildings. (B) Temporary businesses must be located at least 300 feet from the property line of any residentially zoned property. (C) Goods, wares and merchandise of any kind can only be displayed or offered for sale from the temporary business vehicle or conveyance. (D) Only one temporary business vehicle is permitted per licensee and lot or parcel. (E) Temporary businesses must be located at least -500 300 feet apart. (F) No ancillary or accessory equipment of any kind is permitted to be used with a temporary business including but not limited to: tables, chairs, benches, picnic tables, umbrellas, propane tanks, tents, awnings, carport structures, satellite dishes, recreational equipment, amusement devices, entertainment equipment, portable or temporary shelters, portable heaters, temporary lighting fixtures, decorative lighting, coolers not located on the business vehicle, freezers/refrigerators not located on the business vehicle, carpet, fencing, and faux landscape elements. (G) No parking lot modifications are permitted for the location of temporary businesses including but not limited to: curbing, concrete slabs, decking and patios. (H) Signage is only permitted on the temporary business vehicle and not on public right- of-way or in parking lots. (I) No advertising for services, activities and products that are not available on or from the temporary business vehicle is permitted. (J) Temporary businesses must be located at least 25 feet from any public right-of-way. (K) Temporary businesses must locate in an area of the parking lot that will not impede fire lanes or the use of drive aisles within and around parking lots. (L) Required off street parking cannot be diminished by the location and operation of a temporary business. Section 2. This ordinance shall be in full force and effect five days after passage and publication as required by law. Page 11 of 50 PASSED by the City Council of the City of Pasco, at its regular meeting of May 16, 2016. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney Page 12 of 50 Rick White Director of Community & Economic Development RECEIVED PO Box 293 Pasco WA, 99301 Hello Mr. White, MAN 2 12015 �Or,1f-IUNIfY & ECONOfY11C DEVELOPMENT WE Ice is a seasonal temporary shave ice vendor that has been serving the city of Pasco for the last 2 years on the commercial lot at 6403 Burden Blvd in West Pasco. WE Ice is locally owned, and a family operated business. WE Ice is a small self contained 12 foot trailer with professional vinyl signage and pleasing to the eye. It has become a very popular location for the families of Pasco, as well as the families of all of the Tri- Cities. WE Ice has operated at this location for the last 2 summers with no citations and no complaints from the public to the city. WE Ice is requesting an amendment- code change to code PMC 25.58.095 to allow us to operate at the location at 6403 Burden Blvd. We are requesting a change dealing with the spacing between temporary businesses, as well as operating on a partially developed lot. The lot WE Ice has been operating on is a partially developed lot owned by Don Pratt. There is landscaping, curb, sidewalk and a gravel based parking lot. WE Ice would like to continue operating at this location which is more than 325 feet from another temporary business. WE have made a name for ourselves associated with this location. WE Ice made a considerable amount of money for the City of Pasco. It has become a destination. WE Ice is very aware of the desire to keep West Pasco nice, and we are respectful of this desire. And feel we embody that desire. Pasco City initially issued WE Ice a permit for this location2 years ago, and as you are aware, a location can make or break a business. Moving our location could devastate our business. WE are happy to answer any further questions and are willing to come to a committee or council meeting if needed. We would love for you to look through pictures of our location and business appearance to help you with your decision. Visit us on social media. You can find us at weicelove.com WE are very excited to start another season with the City of Pasco. Please let us know when that will be possible. Sincerely, The WE Ice Team Sarah and Jeremiah Evans 509-438-8338 Crystal and Robb Worcott 509-528-5810 Page 13 of 50 MEMORANDUM DATE: April 21, 2016 TO: Planning Commission FROM: Dave McDonald, City Planner SUBJECT: Temporary Business Standards—I-182 Overlay Zone (MF# CA 2016-002) In 2009 and 2010 the Planning Commission held a series of meetings and hearings to consider temporary business standards for properties within the I-182 Corridor. The I-182 corridor includes properties west of Rd 36 and generally north of the FCID Canal. Development within the corridor area is to be guided by the standard zoning district regulations (C-1, CR and etc.) and the additional provisions of the I-182 Overlay District. The Overlay District was adopted by the Council to provide enhanced development standards for properties around the Road 100 and Road 68 Interchanges. In 2008 itinerant merchants began frequenting the commercial areas around Road 68 and Burden Boulevard. The haphazard fashion in which many of these merchants operated generated a number of citizen complaints. As a result Section 25.58.095 was added to the I-182 Overlay District to address the poor operating standards of temporary business owners. Only two or three temporary businesses have been licensed in the I-182 Corridor since the adoption of the new standards. One of those businesses is We Ice, a shaved flavored ice business, has been operating at 6403 Burden Boulevard for two summers. However, last year it was discovered staff erroneously interpreted the spacing standards for temporary businesses when the We Ice business location was approved. The spacing standard requires 500 feet between temporary vendors but in several other situations the standard is 300 feet. Because the staff error was discovered late into the season We Ice was allowed to continue at their approved location until the end of the season. The owners of We Ice were informed they would need to find another location for the 2016 season or petition for a code amendment. We Ice choose to ask for a code amendment as indicated in the attached letter. The zoning code and business license regulations have three different spacing requirements for temporary businesses. Per PMC 5.10A requires a 250 foot separation between temporary vendors except if they are separated by a public street. The I-182 standards require 300 feet of separation from I Page 14 of 50 residentially zoned properties and 500 foot of distance between vendors. We Ice was approved to do business at 6403 Burden Boulevard which is just over 300 feet from the food truck in front of Vieras Bakery at 6411 Burden Boulevard. They are more than the 250 feet required in PMC S. 10A from the next vendor and just over 300 feet from Island Estates. However, they are 170 feet too close to the food truck to the west per PMC 25.58.095. The Planning Commission has a couple of options to consider in this case as follows: • Do nothing and make no changes to the code. • Reduce the required separation between businesses by a distance to be determined. The 500 foot spacing requirement was placed in the code to limit the possible proliferation of temporary businesses in the Road 68 and Road 100 areas. However, spacing requirements are not the only provisions that have limited the concentration of temporary businesses. The standards also limit one temporary business per lot or parcel and require all merchandise to be displayed or offered for sale from a vehicle. The provisions also state that no additional equipment (tables, tents, fencing, shelters and other items) of any kind is permitted around the sales vehicle. Those three provisions may have had a greater impact on the number of licenses issued for temporary vendors than the spacing requirement. As a result an argument could be made to support a reduction in the spacing requirement. The different separation requirements in the current standards of PMC 25.58.095 create a little confusion which can result in the difficulty that arose with the approval of the We Ice license in 2014. The most common spacing figure in the zoning code is 300 feet. Three hundred feet is used for public hearing notices, for spacing between residential areas and car washes, contractor facilities, temporary vendors and auto body shops associated with car dealers and RV dealers in CR zones. The 300 foot spacing requirement is also used to separate car lots approved by special permit in C-1 zones. With other provisions in the temporary business standards of PMC 25.58.095 controlling the location and operation of temporary vendors modification of the separation distance to 300 feet should not lead to the proliferation of temporary vendors in the I-182 Corridor. Reducing the separation distance to 300 feet will also create some consistency with other uses that are regulated by a 300 foot requirement and will eliminate the confusion the current 500 foot separation standard creates. 2 Page 15 of 50 FINDINGS 1) PMC 25.58.095 was adopted to address concerns over the haphazard manner in which temporary businesses were operating in the I-182 Corridor. 2) PMC 25.58.095 was also adopted to limit the problems associated with the concentration of temporary businesses that the community had experienced in other commercial areas. 3) PMC 25.58.095 contains spacing standards for temporary businesses and limits one temporary business per lot. 4) Spacing standards found in PMC 25.58-095 and other sections of the zoning regulations have created some confusion for the implementation of the standards in the I-182 Corridor. 5) The most common spacing standard in the zoning regulations is 300 feet. 6) Operational requirements of PMC 25.58.095 may be a more important factor in managing the number of temporary businesses that locate in the I-182 Corridor than the spacing standard. RECOMMENDATION MOTION: I move the Planning Commission adopt the findings of fact as contained in the April 21, 2016 staff memo on Temporary Business Standards. MOTION: I move the Planning Commission recommend the City Council adopt the proposed amendments to the Temporary Business Standards as attached to the April 21, 2016 staff memo to the Planning Commission. 3 Page 16 of 50 PLANNING COMMISSION MINUTES 4/21/16 B. Code Amendment Temporary Businesses in the I-182 Overlay Zone (MF# CA 2016-001) Chairwoman Khan read the master file number and asked for comments from staff. Dave McDonald, City Planner, discussed the code amendment for temporary businesses in the I-182 Overlay Zone. About 5-6 years ago the zoning regulations were amended to include standards for temporary businesses that wanted to locate in the I-182 Corridor. At that time staff was receiving requests from multiple temporary businesses to locate on Road 68 and the manor of which many of them operated detracted from the look of the area. The concern was that these temporary businesses were coming in and operating in parking lots and detracting from the overall character of the neighborhood. Since the adoption of the code there haven't been many temporary businesses locate in that area. There is a food truck near Robert Wayne Drive and Burden Boulevard that has operated for a number of years and recently there was a hot dog stand in the TRAC parking lot. For the last couple of years there has been a small attractive trailer on Burden selling shaved ice, called We Ice. When looking at the We Ice application last year and checking the code it appeared staff was interpreting the code incorrectly and We Ice should not have been approved at the location where they were operating. The code has a couple of separation standards for temporary businesses. One requires temporary businesses to be located 300 feet from residential areas and the other requires a 500 foot separation from other temporary businesses. This is what caused the confusion on the We Ice application. We Ice was operating just a little over 300 feet of the other food truck, however, because they had already spent money and hooked up electrical facilities, staff allowed them to continue their operation last year but were informed that this year they would need to either have the code amended or find a new location. They made a written request to have the code amended. Mr. McDonald discussed the 250 foot spacing requirement for temporary vendor spacing in the central core of the community and pointed out that the most common spacing requirement in the zoning code was 300 feet. A number of examples were provided. I Staff recommended the code be changed to allow spacing 300 feet for temporary businesses in the I-182 area. With other standards in place regulating temporary businesses Staff was confident the 300 foot space suggestion would work. Commissioner Greenaway asked if the code is amended to 300 feet if We Ice would have to move since they hooked up to electricity already. Mr. McDonald stated that they wouldn't have to move since they are 380 feet from the other food truck. Commissioner Polk stated that the Planning Commissioner's received a page of Facebook comments regarding We Ice handed to them on the bench. She asked where Page 17 of 50 these comments were found. Mr. McDonald stated that they were pulled from the City of Pasco's Facebook page and those comments are part of the record. Commissioner Bowers asked about the location of the other food truck located near We Ice. Mr. McDonald responded the food truck is on the lot next to Vierra's Bakery. Commissioner Bowers asked if either temporary business had complained about the distance between each other. Mr. McDonald answered they had not. Commissioner Bowers asked how much a permit costs for a temporary vendor. Mr. McDonald responded they have an initial application fee and then they have a monthly fee they pay unlike a permanent business that only pays a one-time fee for the year. This is because temporary businesses require more monitoring by Code Enforcement than a regular business. Commissioner Bowers asked how the vendors at Food Truck Friday operate as they are next to each other. Mr. McDonald stated that Food Truck Friday doesn't apply because it is under the Downtown Pasco Development Association and the Farmer's Market. Crystal Worcott, 54 Applegate Lane, Burbank, WA spoke on behalf of We Ice. She stated that she is one of the four owners of We Ice and they really enjoy doing business in the City of Pasco and have been successful. She appreciates the help from the city staff and it was explained to them that they couldn't return to that location due to the 500 feet requirement from the other vendor. They looked for other locations to operate, including a location in Richland as well as Kennewick and were ready to move forward but the residents of Pasco asked them to stay. The temporary business near them is a taco truck so they are not competing or taking business from each other. They are asking for this code amendment so that they can stay in Pasco for their customers. Ryan Johnson, 6114 Dorchester Court, spoke in support of the code amendment. He stated that he loves to ride his bike to this location and it is a good thing to have in this part of Pasco. Lynn Hendrix, 733 S. Hawaii Street, Kennewick, WA spoke in support of the code amendment and We Ice. He stated that he enjoys taking his grandkids to We Ice. The service and quality of the product are great and the atmosphere is great. It is a place Page 18 of 50 to visit and be a part of the community. With no further comments the public hearing closed. Commissioner Greenaway moved, seconded by Commissioner Bowers, to adopt findings of fact as contained in the April 21, 2016 staff memo on Temporary Business Standards. The motion passed unanimously. Commissioner Greenaway moved, seconded by Commissioner Bowers, the Planning Commission recommend the City Council adopt the proposed amendments to the Temporary Business Standards as attached to the April 21, 2016 staff memo to the Planning Commission. The motion passed unanimously. Page 19 of 50 AGENDA REPORT FOR: City Council April 29, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 5/9/16 FROM: Stan Strebel, Deputy City Manager SUBJECT: Renewal of Agreement for Arraignment Counsel I. REFERENCE(S): Proposed Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: $7,000/month (increase from $6,500, 7.7% increase for 2016-2017 term) IV. HISTORY AND FACTS BRIEF: In order to assure adequate representation for indigent defendants at arraignment, in 2010 the City Council approved the retention of a contract attorney to provide counsel at arraignment to those charged with crimes in Municipal Court. An agreement was reached with Raymond Hui, who has been under contract for arraignment counsel since 2010. While the original agreement has been somewhat modified and extended for one- or two-year additional terms, staff proposes adoption of a new agreement with minor changes to keep the document current. Mr. Hui has agreed to sign a new three-year agreement for a $500/month increase, which represents (7.7% overall) an annual increase of 2.5%. The agreement reflects a new schedule for the arraignment dockets. A new requirement in the agreement provides that in the event of significant demand, the contractor is obligated to provide multiple attorneys as required. V. DISCUSSION: Page 20 of 50 The arraignment counsel service has proven to be valuable to the City and defendants charged with crimes; Mr. Hui has been a capable and reliable contractor, therefore staff recommends approval of the agreement. Page 21 of 50 PROFESSIONAL SERVICE AGREEMENT For Legal Representation of Defendants at Arraignment Before the Pasco Municipal Court THIS PROFESSIONAL SERVICE AGREEMENT is entered into effective June 1, 2016, by and between, the City of Pasco, a Municipal Corporation, hereafter referred to as "City," and Raymond Hui, attorney authorized to practice law in the State of Washington, hereinafter referred to as "Attorney." THIS AGREEMENT is a Professional Service Agreement for the rendering of legal representation during arraignment of indigent persons charged with misdemeanors or gross misdemeanors, in the Pasco Municipal Court. IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, it is agreed as follows: SECTION I PROFESSIONAL SERVICES The Attorney shall represent in a professional manner, all individuals charged with misdemeanors or gross misdemeanors in the Pasco Municipal Court during arraignment. Such representation shall include: A. Advise clients of rights and the nature of the attorney-client relationship and privilege; determine whether client has any immediate concerns (i.e., mental health or other medical treatment needs); determine whether there is any known immigration hold; discuss family issues that affect release; confirm age and place of birth of client; discuss the client's immigration status if the client is not a United States citizen; determine whether there is an immediate need for investigation; and explain to the client the next steps in the process. B. Review the statement on probable cause and determine whether or not a challenge is appropriate. In making such determination, perform any legal research which may be necessary. C. Make motions to dismiss charges or release defendant from custody without conditions in cases where the complaint is insufficient. D. Review with client the ability to post bail and the client's employment status and living conditions. E. Speak with any family members or friends of client who are present at Court; and if appropriate, arrange for them to speak to the Court at the hearing. F. Review police reports and prosecutor's recommendations. Page 22 of 50 G. Discuss custody status recommendation with the prosecutor. H. Advocate for pre-trial release on recognizance, or as appropriate, advocate for least restrictive alternative allowed under the Court rules. I. Preserve issues relating to the client's right to a speedy trial. J. In performing said services, Attorney shall comply with all State laws, Washington Bar Association Ethical Rules and any standards for arraignment counsel published by the Washington State Office of Public Defense. K. The Attorney shall be responsible for scheduling sufficient attorney coverage and assuring prompt attendance for all required dockets and hearings as outlined on the attached Exhibit "A," Pasco Municipal Court Arraignment Counsel Schedule." Such schedule may vary depending on the caseload and may be changed from time to time to meet the needs of the Court, upon mutual agreement of the parties. SECTION II COMPENSATION A. The City will compensate Attorney, as attorney fees and not as a salary, for the professional services provided in the amount of $7,000.00 per month. Payments shall be made monthly with the first monthly payment to be made not later than the 10th day of July, 2016, constituting compensation for the immediately preceding month; subsequent payments being made not later than the 30th day of each succeeding month and the final payments being made no later than the 10th day of month following the expiration of this agreement. B. It is expressly agreed that the monthly compensation fixed in Section A, above, shall constitute full compensation for services required under this Agreement. SECTION III EXPENSES The Attorney shall bear all expenses incurred in the representation of each individual at arraignment except expenses for the services of an interpreter determined appropriate by the Court. SECTION IV TERM The term of this Agreement shall be for the period commencing on June 1, 2016, and concluding on May 31, 2019. Notwithstanding the foregoing, the Attorney's obligation to represent an individual in a matter to which the Attorney has undertaken representation shall continue through the disposition of the matter as set forth below. Professional Service Agreement – Arraignment Services—Raymond Hui Page 2 Page 23 of 50 It is understood by the parties hereto that the Attorney's obligation is to provide representation at the arraignment only pursuant to this Agreement. SECTION V NON -ASSIGNMENT No other person shall perform any of the services required of the Attorney by this Agreement nor shall the Attorney assign or subcontract their responsibility for the performance of any of the services required by this Agreement, without the approval of the City. SECTION VI TERMINATION This Agreement may be terminated by either party without cause upon forty-five (45) days advance written notice to the other. This Agreement may be terminated for cause consisting of failing to comply with any of the provisions of this Agreement upon ten (10) days advance written notice. In the event of Attorney's disbarment or suspension from the practice of law, this Agreement shall terminate as of the effective date of such disbarment or suspension. In the event of a termination without cause, the Attorney shall continue to represent defendants at arraignment during the forty (45) day period and will be compensated for such representation pursuant to Section II above. SECTION VII INSURANCE AND INDEMNIFICATION A. During the term of this Agreement, the Attorney shall maintain errors and omissions insurance coverage with the City of Pasco as an additional named insured on the policy and shall include anyone else acting for or on behalf of the Attorney in the performance of this Agreement as an additional named insured on any such policy. Such insurance shall be obtained from any insurance company authorized to do business as such in the State of Washington, and shall have at a minimum, policy limits of Two Hundred Fifty Thousand Dollars ($250,000.00). At the time of commencement of the performance of services hereunder, the Attorney shall submit an appropriate certificate of coverage. Such insurance will not be cancelled without first giving thirty (30) days written notice to the City. B. In performance of the work under this Agreement, the Attorney agrees to defend the City, its officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnities"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnities from: 1. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any negligent act, error, or omission of the Attorney or any person or organization for whom the Attorney may be responsible, and arising out of the performance of professional services under this Agreement; and Professional Service Agreement – Arraignment Services—Raymond Hui Page 3 Page 24 of 50 2. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, Court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Attorney or any person or organization for whom the Attorney may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services under this Agreement or from conditions created by the Attorney performance or nonperformance of said work or service. SECTION VIII GENERAL PROVISIONS For the purpose of this Agreement, time is of the essence. Waiver by the City of any provision of this Agreement or any time limitation provided in this Agreement shall not constitute a waiver of any other provision. Should any dispute arising concerning the enforcement, breach or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing party shall be entitled to its reasonable attorney fees and costs. DATED this day of , 2016. CITY OF PASCO Dave Zabell, City Manager APPROVED AS TO FORM: Leland B. Kerr, City Attorney ATTEST: Debra L. Clark, City Clerk ATTORNEY Raymond Hui, Attorney Professional Service Agreement — Arraignment Services—Raymond Hui Page 4 Page 25 of 50 EXHIBIT A Arraignment Counsel Schedule MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 10:00 am 1:00 pm 9:15 am 9:15 am 9:15 am to to to to to 1:00 pm 5:00 pm 11:00 am 11:00 am 11:00 am The schedule reflects typical docket times and will vary based on docket size and type of cases. Attorney(s) shall represent all arraignment defendants until the completion of the docket. Schedule may be changed upon the agreement of the parties Professional Service Agreement — Arraignment Services—Raymond Hui Exhibit A, Page 1 Page 26 of 50 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Rick White, Director Community & Economic Development SUBJECT: Chronic Nuisance Ordinance I. REFERENCE(S): Draft Chronic Nuisance Ordinance May 3, 2016 Workshop Meeting: 5/9/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The City of Pasco has made remarkable progress in addressing blight, hazardous property conditions and threats to public safety and private investment over the last three decades. As a result of addressing these issues, the City has experienced significant residential, commercial and industrial growth and development. Nationally and here in Washington State, several cities have added an enforcement procedure to deal with chronic nuisances — those nuisances which occur on properties in repetitive or chronic episodes. Chronic nuisances are often defined to include violations of local codes that are typically not associated with physical property — such as loitering, personal harassment, offenses involving drugs, offenses involving prostitution or indecent exposure and criminal mischief. The proposed draft Chronic Nuisance Ordinance has been developed to address offenses that occur on regular basis within Pasco. Essentially the draft ordinance: Defines chronic nuisances for single family, multi -family, commercial residential (hotels/motels), commercial and industrial properties; Provides for adequate notice to the property owner or person in control of the property; Page 27 of 50 Establishes procedures for the City's responsible official to determine whether a property is a chronic nuisance property; Establishes a system of remedies, penalties and fines for the existence of a chronic nuisance; and Provides an appeal process through the Code Enforcement Board if a responsible person or property owner is aggrieved. Council considered the first draft of this proposed ordinance in May of 2015. Since that time, the Police Department and Inspection Services Division have met with several owners/operators of properties that would be considered a "chronic nuisance" as defined by the attached draft ordinance; and the draft has been revised and clarified. V. DISCUSSION: The Police Department has compiled statistics that illustrate the frequency of police calls among the City's hotels/motels and multi -family complexes. Examination of these statistics indicate that several establishments are the sites for repeated calls for Police services and the vast majority of sites are not. This causes a disproportionate financial burden upon the entire City and adversely affects private properties in the immediate neighborhoods of those "chronic" properties. It can be deduced that given the frequency of Police calls for service to particular establishments, those establishments pose a risk to public health and safety and consumes a disproportionate amount of public safety resources. The proposed ordinance is another resource that would enable the City to deal with chronic nuisance properties, and has been refined to: Identify a "per unit" threshold for definition of a "chronic nuisance;" Distinguish between properties serving alcoholic beverages and those that don't for determining the existence of a "chronic nuisance;" Establish a maximum timeframe for the execution of corrective measures through a "voluntary correction agreement;" and Expand the regulatory Sections of the PMC that are covered by the provisions of the proposed chronic Nuisance Ordinance. Staff requests Council discussion and consideration on the proposed ordinance. Page 28 of 50 ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington Creating a New Chapter 9.63 "Chronic Nuisances"; Amending PMC 11.02.010 "Applicability of Chapter"; and Amending PMC 11.02.030 "Definitions" providing for chronic nuisance enforcement. WHEREAS, the City of Pasco has been granted Constitutional and statutory powers to protect the safety, health and well being of its citizens; specifically providing for the definition, abatement, and punishment regarding nuisances which pose a hazard to public health and safety and pose a disproportionate demand for the City health and safety services; and WHEREAS, it has been determined that when certain properties within the City have been permitted to be used in such a manner that the risk to public health and safety require multiple responses by City emergency services, and in addition, negatively impact the quality of life in the neighborhoods in which they are located; and WHEREAS, that these chronic nuisance properties cause a financial burden upon the City by repeated calls for emergency services to the properties; and WHEREAS, to deter such chronic nuisances and to provide for an appropriate assessment of the costs of such services, the City Council has determined the adoption of a chronic nuisance ordinance is necessary to promote the public health, safety, and welfare of the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That a new Chapter 9.63 entitled "Chronic Nuisances" of the Pasco Municipal Code shall be and hereby is created and shall read as follows: Chapter 9.63 CHRONIC NUISANCES CPoti nn c 9.63.010 Purpose. 9.63.020 Definitions. 9.63.030 Chronic nuisance activities - violation. 9.63.040 Determination of chronic nuisance property. 9.63.050 Notice of determination of chronic nuisance property. 9.63.060 Appeal hearing before the Code Enforcement Board. 9.63.070 Voluntary correction. 9.63.080 Abatement of chronic nuisance of property. Chronic Nuisances Ordinance - 1 Page 29 of 50 9.63.090 Penalties. 9.63.100 Additional enforcement procedures. 9.63.110 Burden of proof. 9.63.120 Additional Remedies. 9.63.130 Suspension or revocation of business license. 9.63.010 PURPOSE. Chronic nuisances present significant health, safety, and welfare concerns with a negative impact upon the quality of life in the neighborhoods where they are located, as well as an inordinate burden upon the City's emergency services. This Chapter provides a remedy for chronic nuisance activities. 9.63.020 DEFINITIONS. For purposes of this Chapter, the following words and phrases shall mean: A) "Chronic nuisance activity" shall mean any of the following activities, conduct, or behavior, whenever engaged in by owners, managers, operators, tenants, occupants or guests of the premises, or other persons that frequent or are associated with the premises: 1) Violations of Court orders as provided in PMC 9.03.011 and 9.03.012. 2) Violations of PMC Chapter 9.06 including disorderly conduct, failure to disperse, simple assault, malicious harassment, reckless endangerment, and disorderly place. 3) Violations of PMC Chapter 9.08, personal harassment. 4) Violations of PMC Chapter 9.11, indecent exposure and lewd conduct. 5) Violations of PMC Chapter 9.13, prostitution and related activities. 6) Violations of PMC Chapter 9.24, firearms and dangerous weapons. 7) Violations of PMC Chapter 9.28, gambling. 8) Violations of PMC Chapter 9.38, offenses involving drugs, or in violation of Chapter 69.50 RCW and Chapter 69.43 RCW. 9) Violations of RCW 9A.40.100 and RCW 9A.88.060, human trafficking. 10) Violations of PMC Chapter 8.02.320 and PMC 8.02.330, dangerous or potentially dangerous animals. 11) Violations of PMC Chapter 9.46, criminal mischief. Chronic Nuisances Ordinance - 2 Page 30 of 50 12) Execution of criminal arrest warrants, search warrants or criminal arrests on the property. 13) Violations of RCW 9.94A, criminal street gang related offenses. B) "Chronic nuisance property" means a premises, structure, or property, including adjacent sidewalks, parking areas and common areas, on which: 1) A single-family residence where three or more nuisance activities described in subsection A) above have occurred on different days during any 180 - day period; or 2) A commercial business which: (a) Sells or serves alcoholic beverages where eight (8) or more nuisance activities described in subsection A) above have occurred on different days during any 180 -day period; or (b) All other commercial businesses where four (4) or more nuisance activities described in subsection A) above have occurred on different days during any 180 -day period. 3) An industrial property where three or more nuisance activities described in subsection A) above have occurred on different days during any 180 - day period. 4) For any type of property where a search warrant or warrant of arrest, or arrest has occurred twice at such property, business location, or per unit of any multi -family residential property within a 12 -month period; or 5) For any multi -family residential property including, but not limited to, apartments, boarding houses, rooming houses, or multi -tenant commercial properties including, but not limited to, hotels and motels having four (4) or more nuisance activities per unit (occupied or not) having occurred on different days within a 180 -day period of time. C) "Person in charge" means any person or entity in actual or constructive possession of the property, including but not limited to an owner as determined by the records of the Franklin County Auditor, lessee, tenant, occupant, agent, or manager with the express or implied control of the property. D) "Responsible official' means the Chief of Police or Director of Community Development, or any applicable department director as defined by PMC 11.02.030(3), or their respective designees. Chronic Nuisances Ordinance - 3 Page 31 of 50 9.63.030 CHRONIC NUISANCE ACTIVITIES - VIOLATION. It is unlawful for any person or entity to permit a chronic nuisance property within the City of Pasco and such person or entity shall be subject to penalties as provided in Section 9.63.090 below. 9.63.040 DETERMINATION OF CHRONIC NUISANCE PROPERTY. A) The Responsible Official shall, upon receipt of notification of the number of police, fire, and code enforcement service calls to a property, in excess of that provided in subsection 9.63.020 above, review official documentation such as police incident reports, notices and orders to correct, warrants and arrest records, and case files to determine if there are sufficient facts and circumstances to establish sufficient cause to find the occurrence of nuisance activities to support a designation of the property as a chronic nuisance property. B) In determining emergency service calls, multiple nuisance activities contained in a single police incident report, or a code violation inspection report shall not be counted as a separate nuisance activity. C) Police incident reports generated by calls to aid victims on the property shall not be used to determine chronic nuisance properties. D) Reports of calls for services by a person in charge shall not be used to determine chronic nuisance properties. 9.63.050 NOTICE OF DETERMINATION OF CHRONIC NUISANCE PROPERTY. When a property is determined to be a chronic nuisance property as defined by this Chapter, the property owner of record and the person in charge of the property shall be served with a Notice of Determination of Chronic Nuisance Property as provided by PMC 11.02.050. The Notice shall be sent by certified mail and first-class mail, personally served, and/or posted upon the property. The Notice shall contain: A) The street address or legal description sufficient for identification of the property. B) A declaration that the property has been determined a chronic nuisance property with a concise description of the nuisance activity that exists or has occurred. C) A notice that the owner or other person in charge of the property is subject to monetary penalties and reimbursement for the cost of emergency services. D) A demand that the owner or other persons in charge immediately abate the chronic nuisance conditions, or respond to the Responsible Official within seven (7) days of service of the notice describing the course of action to be taken to correct the nuisance condition. E) Notice that, if the person in charge does not abate the nuisance or respond as provided in subsection D) above, or if the matter is not voluntarily corrected under a Chronic Nuisances Ordinance - 4 Page 32 of 50 voluntary correction plan as provided in PMC 9.63.070, abatement may be ordered, and the penalties as provided by PMC 9.63.090 shall be imposed. Such Order may be appealed to the City of Pasco Code Enforcement Board for an administrative appeal hearing as provided in Chapter 11.04 of the Pasco Municipal Code, which shall conduct the hearing in the manner provided in PMC 11.02.060. Notice of appeal must be filed with the City Clerk within ten (10) days of the date of the notice. 9.63.060 APPEAL HEARING BEFORE THE CODE ENFORCEMENT BOARD. An appeal of the Notice of Determination of Chronic Nuisance Property may be filed with the Code Enforcement Board appealing the determination that a chronic nuisance exists, the original period of abatement, and for the imposition of penalties and remedies as provided in the Notice. 9.63.070 VOLUNTARY CORRECTION. Any person named in the Notice of Determination of Chronic Nuisance Property may, within, the time permitted within the Notice, enter into a Voluntary Correction Plan as provided in PMC 11.02.040. 9.63.080 ABATEMENT OF CHRONIC NUISANCE OF PROPERTY. The owner or person in charge, upon receipt of the Notice, shall promptly take all reasonable steps as provided in the Notice for the abatement of the nuisance property. Such reasonable steps may include the owner taking all actions and pursuing all remedies, including pursuing the eviction, employment termination, and providing notice of trespass to the person in charge, or persons whose conduct gave rise to the nuisance activity, so long as such actions or remedies are: A) Available to the owner pursuant to any lease, agreement, or remedy at law; and B) Consistent with State and local laws, including, but not limited to RCW 59.18.580 "Victim protection -- Limitation on tenant screening service provider disclosures and landlord's rental decisions." 9.63.090 PENALTIES. A) Any person or entity in violation of this Chapter shall be guilty of a civil infraction and subject to a penalty of up to $1,000 per day from t the date of service of the Notice of Determination of Chronic Nuisance Property until the Responsible Official confirms that the property is no longer a chronic nuisance property, in an amount up to $25,000. B) In the event the owner or person in charge enters into a Voluntary Correction Agreement pursuant to PMC 11.02.040, the penalty shall be abated during the term of the correction agreement upon demonstrated good faith effort by the owner or person in charge to fulfill the terms of the Voluntary Correction Agreement. The time for completion of the abatement shall be designated in the Voluntary Correction Agreement, but in no event shall exceed ninety (90) days except upon the demonstration of extraordinary circumstances and approved by the City Manager. Chronic Nuisances Ordinance - 5 Page 33 of 50 C) The Responsible Official may order restitution of the costs of the emergency service calls for those service calls commencing with the first nuisance activity and all subsequent service calls giving rise to the property being deemed a "chronic nuisance" property as provided in PMC 9.63.020(C). Emergency service calls shall include City police, fire, ambulance, and code enforcement services. The Responsible Official shall establish a schedule of standard costs for services to be assessed based on the actual costs of services subject to future change to reflect current costs. 9.63.100 ADDITIONAL ENFORCEMENT PROCEDURES. Upon issuance of a Notice of Determination of Chronic Nuisance Property as provided in PMC 9.63.050 above, the City Attorney may initiate an action in any Court of competent jurisdiction to abate a chronic nuisance transient accommodation property, to impose penalties pursuant to this Chapter, to seek alternative remedies under City or State laws and seek any other relief authorized by law. 9.63.110 BURDEN OF PROOF. In an action against a person in charge to abate a chronic nuisance property, or to recover penalties and reimbursements authorized by this Chapter, the City shall have the burden of proof to show, by a preponderance of the evidence, that the property is a chronic nuisance property pursuant to this Chapter. Copies of police incident reports, code enforcements reports and reports of other City departments documenting nuisance activities shall be admissible in such actions. Additionally, evidence of a property's general reputation and the reputation of the person in charge, and parties residing in or frequenting the property shall be admissible in such actions. A) Upon determination that the property is a chronic nuisance property pursuant to this Chapter, the Responsible Official, Code Enforcement Board or Court, upon appeal, may order any of the following: 1) Order the person in charge to immediately abate nuisance activity from occurring on the property. 2) Order that the Responsible Official shall have the right to inspect the property to determine if the abatement is complete or Code Enforcement Board or Court orders have been complied with. 3) Impose a penalty of up to $1,000 per day, up to $25,000, against the person in charge, for each day from the date the notice pursuant to PMC 9.63.050 was issued until the Responsible Official confirms that the property is no longer a chronic nuisance property. 4) Order the property closed and secured against all unauthorized access, use and occupancy for a period up to one year. Chronic Nuisances Ordinance - 6 Page 34 of 50 5) Issue an Order authorizing the City to physically secure the premises and initiate such closure, and provide that the costs for such closure be paid for by the person in charge of the property. B) Any civil penalty and/or costs assessed against the property may be filed as a lien on the property with the Franklin County Auditor. 9.63.130 SUSPENSION OR REVOCATION OF BUSINESS LICENSE. In addition to any other remedies that are authorized by this Chapter or other laws, upon the finding that a property is a chronic nuisance property pursuant to this Chapter, or has failed to pay any penalty, reimbursement, or other costs assessed as a result of the violation of this Chapter, the person in charge is subject to the suspension or revocation of any business or other license issued by the City and required at such property as provided by in PMC 5.04.110. Section 2. That Section 11.02.010 entitled "Applicability of Chapter" of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 11.020.010 APPLICABILITY OF CHAPTER. The provisions of this Chapter shall apply to enforcement of Title 5 (excluding Chapters 5.12 - Pawnbrokers and Second -Hand Dealers and 5.46 - Private Detective Agencies, Private Detectives, Private Security Guards, and Private Security Companies), Title 6 - Health and Sanitation, Chapter 10.52 - Parking, Title 12 - Streets and Sidewalks, Title 13 - Water and Sewers, Title 16 - Building Code, Title 17 - Sign Code, t 1_8 Fitre 1r -even ion, Title 19- Mobile Homes, Title 25 - Zoning, and Chapters 8.02 (excepting Sections 8.02.130, 8.02.170 and 8.02.320 - Animal Control), 9.60 - Public Nuisances, 9.61 - Noise Regulation, and 9.62 - Abandoned Vehicles and Vehicle Hulks, and 9.63 - Chronic Nuisances. The Code Enforcement Board is also designated as the "Improvement Board" for the purposes of RCW 35.80.030. (Ord. 4017, 2011; Ord. 3534 Sec. 2, 2002; Ord. 3190 Sec. 1, 1996.) Section 3. That Section 11.02.030 entitled "Definitions" of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 11.02.030 DEFINITIONS. As used in this chapter, unless a different meaning is plainly required: 1) ABATE. "Abate" means to repair, replace, remove, destroy or otherwise remedy a condition which constitutes a civil violation by such means, in such a manner and to such an extent as the applicable department director determines is necessary in the interest of the general health, safety and welfare of the community. 2) ACT. "Act" means doing or performing something. 3) APPLICABLE DEPARTMENT DIRECTOR. "Applicable department director" means the director of the department or any designated alternate Citesagent or employee empowered by ordinance or by the City Manager to enforce a City of Pasco ordinance or regulation. Chronic Nuisances Ordinance - 7 Page 35 of 50 4) CIVIL INFRACTION. "Civil infraction" means a violation for which a monetary penalty may be imposed as specified in this chapter. Each day or portion of a day during which a violation occurs is a separate violation. 5) DEVELOPMENT. "Development" means the erection, alteration, enlargement, demolition, maintenance or use of any structure or the alteration or use of any land above, at or below ground or water level, and all acts authorized by a City of Pasco regulation. 6) EMERGENCY. "Emergency" means a situation which the applicable department director determines requires immediate action to prevent or eliminate threat to the health or safety of persons or property. 7) CODE ENFORCEMENT BOARD. "Code Enforcement Board" means the Pasco Code Enforcement Board established pursuant to Pasco Municipal Code Chapter 11.04.010. 8) OMISSION. "Omission" means a failure to act. 9) PERSON. "Person" means any individual, firm, association, partnership, corporation or any entity, public or private. 10) PERSON RESPONSIBLE FOR THE VIOLATION. "Person responsible for the violation" means any person who is required by the applicable regulation to comply therewith, or who commits any act or omission which is a civil violation or cause or permits a civil violation to occur or remain upon property in the City, and includes but is not limited to the owner(s), lessor(s), tenant(s), or other person(s) entitled to control, use and/or occupy property where a civil violation occurs. 11) REGULATION. "Regulation" means and includes the following as now or hereafter amended: (a) wee City Code Title 16 (Building ing d ConstiHction);Title 17 (Sign Code); Title 25(Ze g); Enforcement of Title 5 (excluding Chapters 5.12 - Pawnbrokers and Second -Hand Dealers and 5.46 - Private Detective Agencies, Private Detectives, Private Security Guards, and Private Security Companies), Title 6 - Health and Sanitation, Chapter 10.52 - Parking, Title 12- Streets and Sidewalks, Title 13 - Water and Sewers, Title 16 - Building Code, Title 17 - Sign Code, Title 19- Mobile Homes, Title 25 - Zoning, and Chapters 8.02 (excepting Sections 8.02.130, 8.02.170 and 8.02.320 - Animal Control), 9.60 - Public Nuisances. 9.61 - Noise Reaulation. and 9.62 - Abandoned Vehicles and Vehicle Hulks, and 9.63 - Chronic Nuisances. Chronic Nuisances Ordinance - 8 Page 36 of 50 (be) All standards, regulations and procedures adopted pursuant to the above; and (cd) The terms and conditions of any permit or approval issued by the City, or any concomitant agreement, with the City. 12) REPEAT VIOLATIONS. "Repeat violations" means a violation of the same regulation in any location by the same person for which voluntary compliance previously has been sought within two years or a Notice of Civil Violation has been issued within two years. 13) VIOLATION. "Violation" means an act or omission contrary to a City of Pasco regulation including an act or omission at the same or different location by the same person, and including a condition resulting from such act or omission. (Ord. 3190 Sec. 1, 1996.) Section 4. SEVERABILITY. The provisions of this Ordinance are hereby declared to be severable. If any section, subsection, sentence, clause, or phrase of this Ordinance or its application to any person or circumstance is for any reason held to be invalid or unconstitutional, the remainder of this Ordinance shall not as a result of said section, subsection, sentence, clause, or phrase be held unconstitutional or invalid. Section 5. This Ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this day of , 2016. Matt Watkins, Mayor Attest: Debbie Clark, City Clerk Chronic Nuisances Ordinance - 9 Approved as to Form: Leland B. Kerr, City Attorney Page 37 of 50 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Rick White, Director Community & Economic Development SUBJECT: Vacation of Street and Alley Rights of Way I. REFERENCE(S): Existing PMC Section 12.20 Proposed Ordinance May 2, 2016 Workshop Meeting: 5/9/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The Pasco Municipal Code contains little guidance on the process and expected outcomes for vacations of public rights of ways. Existing Section 12.20 of the PMC does not contain or address criteria that should be considered in the right of way vacation process and does not provide for the beneficiary of the vacation process to compensate the public for receipt of vacated right of way under certain circumstances. As Pasco receives dozens of applications for right of way vacations in any given year, an ordinance providing a framework for the vacation process has been developed. V. DISCUSSION: The proposed ordinance contains several provisions for enhanced review and decision criteria: Revised notification requirements that more closely mirror those used for other land use procedures (notification to abutting owners and those within 300 feet Page 38 of 50 of the proposed vacation area); Criteria for approval (designed to be used as Findings and addressing public safety/welfare, accessibility and circulation); The ability to require an appraisal to determine the value of the proposed vacated property (including options for determining the value by other less expensive procedures); The ability to condition the vacation upon receipt of any payments determined appropriate by Council; and Providing for limitations of the use of any payments received for vacating public rights of way (the proposed ordinance has established one half of the revenue received to be used for acquisition, improvement or development of public open space or transportation projects - in conformance with state law). Staff would benefit from Council discussion and direction on the proposed revisions to the regulations regarding the right of way vacation process. Page 39 of 50 CHAPTER 12.20 STREET VACATIONS Sections: 12.20.010 PETITION - FEE TO ACCOMPANY ................................................. 15 12.20.020 FEE CONDITION PRECEDENT TO HEARING ............................... 15 12.20.010 PETITION - FEE TO ACCOMPANY. Each petition requesting that a street or alley in the City be vacated shall be accompanied by a fee of $200.00. (Ord. 3184 Sec. 3, 1996; Prior code Sec. 9- 7.04.) 12.20.020 FEE CONDITION PRECEDENT TO HEARING. No application or petition for vacation of streets or alleys will be entertained or heard by the Council unless the fee required in Section 12.20.010 has been paid. (Ord. 3184 Sec. 3, 1996; Prior code Sec. 9- 7.08.) 12.20.030 Use of sums deposited- Refunds. (Repealed.) (Ord. 3184 Sec. 3, 1996; Prior Code Sec. 9-7.12.) 12.20.040 Charges to be paid. (Repealed.) (Ord. 3184 Sec. 3, 1996; Prior Code Sec. 9- 7.16.) 12.20.050 Inspection of Premises. (Repealed.) (Ord. 3184 Sec. 3, 1996; Prior Code Sec. 9- 7.20 Page 40 of 50 ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Creating a New Chapter 12.40 entitled "Vacation of Streets, Alleys and Access Easements" WHEREAS, the City of Pasco is authorized by RCW 35.79 to vacate on the terms provided therein, streets, alleys, and access easements deemed no longer needed or beneficial for public transportation; and WHEREAS, the City Council may provide such procedures as necessary for initiating or considering a petition for the vacation of public right-of-ways for the purpose of streets, roads, alleys, and access easements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Chapter 12.40 entitled "Vacation of Streets, Alleys, and Access Easements" of the Pasco Municipal Code, shall be and hereby is created and shall read as follows: Chapter 12.40 VACATION OF STREETS, ALLEYS, AND ACCESS EASEMENTS Sections: 12.40.010 PURPOSE. 12.40.020 INITIATION OF PROCEEDINGS. 12.40.030 PETITION METHOD. 12.40.040 PUBLIC HEARING. 12.40.050 NOTICE OF HEARING. 12.40.060 OBJECTION BY PROPERTY OWNERS. 12.40.070 CRITERIA. 12.40.080 RESERVE EASEMENTS. 12.40.090 VACATION AGREEMENT. 12.40.100 APPRAISALS AND APPRAISAL FEES. 12.40.110 SURVEY REQUIRED. 12.40.120 COMPENSATION FOR VACATED RIGHT-OF-WAY 12.40.130 VACATION ORDINANCE. 12.40.140 USE OF VACATION PAYMENT. 12.40.010 PURPOSE. This Chapter establishes the procedure and criteria for consideration and determination of vacation of streets, alleys, and access easements relating to street, pedestrian, or travel purposes. This Chapter shall not apply to the vacation or termination of any other types of public easements. All other real property, easements and licenses shall be Ordinance Creating Chapter 12.40 - 1 Page 41 of 50 vacated or extinguished by quit claim deed upon administrative determination that such is no longer necessary for municipal purposes. Easements established by dedication shall be extinguished pursuant to RCW 64.04.175. 12.40.020 INITIATION OF PROCEEDINGS. A vacation may be initiated by: A) A Resolution of the City Council; or B) A petition signed by the owners of more than two-thirds of the property abutting the part of the street or alley to be vacated, or, in the case of an easement, the owners of two-thirds of the property underlying the portion of the easement to be vacated. 12.40.030 PETITION METHOD. A) An applicant shall apply for a vacation by submitting the following: 1) A vacation petition upon forms provided by the City; 2) A legal description of the area to be vacated prepared by a licensed surveyor when requested by the City or except as provided in Section 12.40.110; 3) For each petitioner a title report indicating ownership and providing a legal description of the property owned by the petitioner unless waived as provided in Section 12.40.120 B); 4) The vacation application fee as provided in PMC 3.07.130; 5) A signed agreement to pay the cost of an appraisal unless waived as provided in Section 12.40.120 B); and 6) Any additional information or material that the Director of Community & Economic Development determines is reasonably necessary for the City Council to consider the requested vacation. B) The petition shall be filed with the Director of Community & Economic Development, and the petition shall be signed by the owners of more than two-thirds of the property abutting upon the street or alley (based on front footage), or underlying the public easement (based on square footage). 12.40.040 PUBLIC HEARING. Upon receiving a complete application for vacation, or upon passage of a Resolution by the City Council seeking vacation, the City Council shall by Resolution, fix a time when the City will hold a public hearing on the proposed vacation. The hearing will be not more than sixty (60) days nor less than twenty (20) days after the date of the passage of such Resolution. The Resolution seeking vacation by the City Council and setting the public hearing may be consolidated to a single Resolution. Ordinance Creating Chapter 12.40 - 2 Page 42 of 50 12.40.050 NOTICE OF HEARING. A) On passage of the Resolution provided in Section 12.40.040 above, the City shall give notice at least twenty (20) days before the public hearing of the time, date and place for the public hearing. B) Content. The public notice shall contain the following information: 1) A statement that a request to vacate the street, alley, or access easement will be considered by the City Council; 2) A statement of the date, time, and place of the public hearing before the City Council; 3) A location description along with a vicinity map that identifies the street, alley, or access easement proposed to be vacated; and 4) A statement of the right of any person to submit written comments to the City Council prior to or at the public hearing, and to appear before the City Council at the hearing to give testimony. C) Distribution of Notice. Distribution of the public notice shall be as follows: 1) A copy will be sent, by mail, to the abutting owner of each parcel of real property at the address designated on the official records of Franklin County. 2) To the owners of each parcel of real property within three hundred feet of any boundary of the street, alley, or public access easement to be vacated unless the street or alley is unimproved and has previously been determined by Council not to be needed as a street or alley. 3) A copy of the Notice will be published in the official newspaper of the City. 4) A copy of the Notice will be posted in three public places in the City and posted in a conspicuous place on the street or alley sought to be vacated. 12.40.060 OBJECTION BY PROPERTY OWNERS. If fifty percent (50%) or more of the abutting property owners on the street or alley (based on front footage), or the underlying public easement (based on square footage), file written objections to the City Council in opposition to the vacation prior to the time of or at the hearing, the City shall be prohibited from proceeding with the public hearing or granting the vacation. Ordinance Creating Chapter 12.40 - 3 Page 43 of 50 12.40.070 CRITERIA. The City Council shall use the following criteria for approval of the petition: A) The vacation shall not adversely affect traffic accessibility and circulation within the immediate area or within the City as a whole; B) The right-of-way is not contemplated or needed for future public use; C) No abutting property will become landlocked, or its access substantially impaired; and D) The public needs shall not be adversely affected and the vacation will provide a public benefit or serve a public purpose. 12.40.080 RESERVE EASEMENTS. In vacating a street, alley, or public easement, the City may reserve for the City any easements or other rights to exercise and grant any easement for public utilities and services, pedestrian trail purposes, and any other type of easement relating to the City's right to control, use and manage its rights -of way. 12.40.090 VACATION AGREEMENT. At any time prior to the City Council's final decision on vacation, the applicant may present to the City a voluntary vacation agreement containing special terms that would apply to the vacation if the application is approved. The City Council, upon approval of the terms of such agreement, may vacate a street, alley, or access easement incorporating such terms and subject to the criteria in Section 12.40.070 above. 12.40.100 APPRAISALS AND APPRAISAL FEES. The appraisal method shall be determined by the City within its sole discretion as to most accurately determine the fair market of the right-of-way proposed for vacation. An appraisal of the right-of-way proposed for vacation shall be made by one or more of the following methods: A) The assessed value of the comparable abutting properties (without improvements) shall be obtained from the records of the Franklin County Assessor. The average of such values, on a square foot basis, shall be applied to the right-of-way which is proposed for vacation. B) The petitioners shall be required to submit a report of a professional appraiser to the City, stating the fair market value of the right-of-way proposed for vacation. C) The City shall obtain a report for one or more professional appraisers stating the fair market value of the right-of-way proposed for vacation. The cost of such report or reports shall be paid by the petitioner prior to the time of the public hearing. 12.40.110 SURVEY REQUIRED. The petitioner shall submit with its application provided in PMC 12.40.030 a professional survey of the property proposed for vacation within the boundaries of the proposed vacation marked upon the ground with an accurate legal Ordinance Creating Chapter 12.40 - 4 Page 44 of 50 description of the proposed vacation to be furnished to the City. The City may waive this requirement if the location and legal description of the street or alley proposed for vacation is sufficiently known to the City so that an accurate legal description of the proposed vacation can be known with certainty. 12.40.120 COMPENSATION FOR VACATED RIGHT-OF-WAY. A) The City Council may require the petitioners to compensate the City: 1) Where the street or alley, or access easement, has been part of a dedicated public right-of-way for 25 years or more, or was acquired at public expense, in an amount that does not exceed the full appraised value of the area vacated. 2) Where the street or alley, or access easement, has not been part of a dedicated right-of-way for 25 years or more, or was acquired at public expense, in an amount which equals one-half of the appraised value of the area vacated. B) Compensation for the vacated areas, and an appraisal and title report as required by Section 12.40.100 and 12.40.030 above, may be waived in whole or in part by the City if one or more of the following apply: 1) The vacation is initiated by the City Council by Resolution; 2) The vacation is at the request of the City; 3) The right-of-way to be vacated was previously determined by the City Council not to be essential to public traffic circulation and available for vacation; 4) The grant of substitute public right-of-way which has a value as a right-of-way at least equal to that right-of-way to be vacated; and 5) The resulting benefit to the community of the project requiring the vacation outweighs the appraised value of the right-of-way to be vacated. 12.40.130 VACATION ORDINANCE. Following the public hearing thereon, the City Council may authorize by Ordinance the vacation of such street, alley, access easement, or any part thereof. Such Ordinance may provide for the retention by the City of all easements or rights with respect to the vacated land for the construction, repair or maintenance of public utilities and services. If the City Council determines that compensation shall be paid as a condition of the vacation, the Ordinance shall not become effective, published or recorded until the compensation has been paid in full. 12.40.140 USE OF VACATION PAYMENT. One-half of the revenue received by the City as compensation for the right-of-way vacated shall be dedicated to the acquisition, Ordinance Creating Chapter 12.40 - 5 Page 45 of 50 improvement, development and related maintenance of public open space or transportation capital projects within the City. Section 2. This Ordinance shall take full force and effect five (5) days after its approval, passage, and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this day of , 2016. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney Ordinance Creating Chapter 12.40 - 6 Page 46 of 50 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Ahmad Qayoumi, Director Public Works May 3, 2016 Workshop Meeting: 5/9/16 SUBJECT: Ordinance to Modify PMC 12.24 Creating Section 12.24.145 "Construction Zone Safety and Speed Limits" I. REFERENCE(S): Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: Every year the City engages in the management of a number of large and small projects. Typically, each requires traffic control plans that safeguard the contractor and/or staff working in the field and communicates advisory information to the travelers, such as reminding them to drive carefully around construction zones. On the majority of projects, the project traffic control plan maintains the posted speed limit during construction. However, there are occasions, depending on the nature of the project, or during an emergency, when staff must reduce the lane width to narrower than standards or shorter tapers. This would require the City to temporarily modify the speed limit to below the posted speed in order to protect the crew working on the project and the traveling public. Per City Ordinance, any time there is to be a change in the speed limit, it shall be approved by the City Council. With the volume of projects currently scheduled and with short notice on emergent projects, it is often difficult for staff to go through the current process with enough time to have the speed limit reduction approved by Council by ordinance prior to construction. Additionally, this process would then Page 47 of 50 require the City Council to pass a subsequent ordinance after project completion to restore or modify the speed limit to match new conditions. V. DISCUSSION: Staff is requesting an amendment to PMC 12.24 to allow the City Manager to modify the speed limit ONLY during the duration of a construction project. Page 48 of 50 ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Creating a New Section 12.24.145 "Construction Zone Safety and Speed Limits" WHEREAS, the Washington State legislature has recognized that additional hazards exist where construction work is conducted within the roadway right-of-ways requiring the imposition of road restrictions including speed limits, lane designations, and stoppage of traffic which is applicable on all State roadways pursuant to RCW 46.61.527; and WHEREAS, those same risks apply within roadway construction zones within the City of Pasco and where traffic deviation, interruption, and driving conditions exists that would make it unsafe to drive at regular posted speeds, it is necessary to establish by Ordinance, authorization for establishing such temporary restrictions, and imposing a penalty upon those that violate such restrictions thereby causing an increased risk of harm. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That a new Section 12.24.145 entitled "Construction Zone Safety and Speed Limits" of the Pasco Municipal Code shall be and hereby is adopted and shall read as follows: 12.24.145 CONSTRUCTION ZONE SAFETY AND SPEED LIMITS. A) Upon recommendation of the City Engineer, the City Manager, or his designee, may impose reduced speed limits within construction zones at such levels as is reasonably necessary for the protection of the citizens, drivers, and those associated with the construction and their property during the period of construction. B) For the purpose of this section, a "roadway construction zone" is an area where the construction, repair, or maintenance work is being conducted on or adjacent to any public roadway whether or not public employees or private contractors are present, but where driving conditions exist that would make it unsafe to drive at a higher speed. The construction zone shall be designated by signage or flaggers. C) The temporary construction zone speed limit shall be posted within the construction zone and shall remain in effect until removed by the City Manager, or his designee. D) No person shall drive a vehicle in a roadway construction zone at a speed greater than that posted or allowed by traffic control devices. Ordinance Creating PMC 12.24.145 Construction Zone Safety and Speed Limits - 1 Page 49 of 50 E) A person found to have committed any infraction relating to speed restrictions in a roadway construction zone shall be assessed a monetary penalty equal to twice the penalty assessed under RCW 46.63.110. This penalty may not be waived, reduced, or suspended. F) A person who drives a vehicle in a roadway construction zone in such a manner as to endanger or be likely to endanger any persons or property, or who removes, evades or intentionally strikes a traffic safety or control device is guilty of reckless endangerment of roadway workers. A violation of this section shall be a gross misdemeanor. Section 2. This Ordinance shall take full force and effect five (5) days after its approval, passage, and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this day of , 2016. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney Ordinance Creating PMC 12.24.145 Construction Zone Safety and Speed Limits - 2 Page 50 of 50