HomeMy WebLinkAboutDKS Associates, Inc. On Call Transportation Planning Services Consultant AgreementPROFESSIONAL SERVICES AGREEMENT ORIGINAL
2016 On -Call Transportation Planning/Engineering Services
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and DKS Associates, a California
corporation, hereinafter referred to as "Consultant," on the —L day of F, 2016.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project').
2. Term. This Project shall begin upon execution of this Agreement and be completed on
December 31, 2016.
3. Compensation and Pavment.
3.1 Payment for services provided hereunder shall be made following the
performance of such services. Such payment shall be full compensation for work
performed or services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
Professional Services Agreement — DKS Associates
2016 On -Call Transportation Planning/Engineering Services Page I of 9
a-) 11
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
❑ Hourly (Single Rate): $ per hour plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City, or
IR Hourly (Multiple Rate): Such rates as identified on Exhibit Cl plus
actual expenses incurred as provided under this Agreement, but not to
exceed a total of $ ffi B= 42ousU without the prior written auth 1 ' tion
by the City; or
❑ Fixed Sum: A total of $ ; or
® Other: As mutually agreed upon between the artier plus actual
Menses, but not more than a total of $20,000, pursuant to Exhibit B
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
coveted, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City
may, at its discretion, conduct an audit at its expense, using its own or outside
auditors, of the Consultant's activities which relate, directly or indirectly, to this
Agreement. Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses,
registration documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may
be necessary to assure proper accounting of all funds paid pursuant to this
Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
Professional Services Agreement — DKS Associates
2016 On -Call Transportation Planning/Engineering Services Page 2 of 9
4.5 The Consultant shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Consultant
agrees that the City, or its designee, shall have full access and right to examine
any of said materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Consultant for performing the
services subject to this Agreement, as well as any final product, collectively
referred to as "work product," shall be deemed as the exclusive property of the
City, including copyright as secured thereon. Consultant may not use them except
in connection with the performance of the services under this Agreement or with
the prior written consent of the City. Any prior copyrighted materials owned by
the Consultant and utilized in the performance of the services under this
Agreement, or embedded in with the materials, products and services provided
thereunder, shall remain the property of the Consultant subject to a license
granted to the City for their continued use of the products and services provided
under this Agreement. Any work product used by the Consultant in the
performance of these services which it deems as "confidential," "proprietary," or
a "trade secret" shall be conspicuously designated as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall
become the property of the City, and tender of the work product and summary
shall be a prerequisite to final payment under this Agreement. The summary of
services provided shall be prepared at no additional cost, if the Agreement is
terminated through default by the Consultant. If the Agreement is terminated
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56
RCW "Public Records Act." All preliminary drafts or notes prepared or gathered
by the Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City
action.
6.2 If the Consultant becomes a custodian of public records of the City and request
for such records is received by the City, the Consultant shall respond to the
request by the City for such records within five (5) business days by either
providing the records, or by identifying in writing the additional time necessary to
provide the records with a description of the reasons why additional time is
needed. Such additional time shall not exceed twenty (20) business days unless
extraordinary good cause is shown.
Professional Services Agreement — DKS Associates
2016 On -Call Transportation Planning/Engineering Services
Page 3 of 9
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the
pending release and to reasonably cooperate with any legal action which may be
initiated by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant.
No agent, employee, officer or representative of the Consultant shall be deemed to
be an employee, agent, officer, or representative of the City for any purpose, and
the employees of the Consultant are not entitled to any of the benefits or
privileges the City provides for its employees. The Consultant will be solely and
entirely responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any
employee, agent or servant from employment on this Project who, in the City's
sole discretion, may be detrimental to the City's interest.
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages,
demands, suits, judgments, including attorney fees, arising out of, or as a result
of, or in connection with the work performed under this Agreement, and caused or
Professional Services Agreement — DKS Associates
2016 On -Call Transportation Planning/Engineering Services
Page 4 of 9
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement
except as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, employees, or subcontractors.
9.1 Minimum Scone of Insurance. Consultant shall obtain insurance of the types
described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
9.1.2 Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
injury. The City shall be named as an insured under the Consultant's
Commercial General Liability insurance policy with respect to the work
performed for the City.
Professional Services Agreement — DKS Associates
2016 On -Call Transportation Planning/Engineering Services
Page 5 of 9
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no
less than:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
® $1,000,000 each occurrence; and $2,000,000 general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant's insurance coverage shall be primary insurance as
respects the City. Any insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement evidencing the
insurance requirements of the Consultant before commencement of the work.
Professional Services Agreement — DKS Associates
2016 On -Call Transportation Planning/Engineering Services
Page 6 of 9
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Consultant shall ensure that
applicants are employed, and that employees are treated during employment in the
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Consultant shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written
notice in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions
Professional Services Agreement — DKS Associates
2016 On -Call Transportation Planning/Engineering Services Page 7 of 9
14.
15.
of this Agreement and fails to correct such noncompliance within five (5)
business days of written notice thereof, the City may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
Consultant setting forth the manner in which the Consultant is in default. The
Consultant will only be paid for services and expenses complying with the terms
of this Agreement, incurred prior to termination.
General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City:
14.3.2 For the Consultant:
Disaute Resolution.
Dan Ford, PE, or his/her designee
City Engineer
525 North 3'd
PO Box 293
Pasco WA 99301
(509) 545-3445
fordd(i0asco-wa.gov
Eric Shimizu, PE, or his/her designee
Principal
719 2nd Avenue, Suite 1250
Seattle, WA 98104
(206)382-9800
ehsCa,dksassociates.com
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
Professional Services Agreement —DKS Associates
2016 On -Call Transportation Planning/Engineering Services Page 8 of 9
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
16. Nonwalver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
similar event or other provision of this Agreement.
17. Integration This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modification of this Agreement or change order affecting this Agreement shall be in
writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date fust written above.
CITY OF PASCO, WASHINGTON
:943MM. 7-M40
AST: J
0
1e Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Professional Services Agreement —DKS Associates
2016 On -Call Transportation Planning/Engineering Services Page 9 of 9
Exhibit A — Scope of Work
This project will be a non-exclusive professional services agreement for transportation planning
and engineering related services on an on-call basis for the purpose of expanding the capacity
and capability of City of Pasco staff. Specific work under this contract will be performed on a
task order basis consisting of individually negotiated task orders. Each task order will provide a
specific scope, budget, and schedule for the services required. The Consultant will be expected
to respond to short notice requests for technical services to address urgent task orders.
The Consultant will provide all labor, materials, equipment, and supplies to perform
professional engineering services on a task order basis for various task assignment projects.
These tasks may include, but are not limited to the following:
• Traffic Signal, Illumination and ITS Design
• Peer review of Traffic Signal, Illumination and ITS Design
• Detailed review and evaluation of traffic impact analyses for private development
projects.
• Traffic related analysis.
• Assistance associated with preparing the annual update to the Six Year TIP.
• Consultations associated with traffic/transportation matters.
• Transportation planning.
• Preparation of engineering cost estimates.
Exhibit B — Schedule of Compensation
There will be no specific limitation on the quantity, minimum and/or maximum value of
individual task orders. The City of Pasco does not guarantee that the Consultant will receive a
specific volume of work, a specific total contract amount, or a specific task order value. Total
compensation of each task will be mutually agreed upon by the City and Consultant on a task -by -
task basis, and approved by the Project Manager prior to proceeding with each task and invoiced
accordingly. Urgent task orders when approved in writing or verbally by the City may be
conducted on a time and materials basis without an approved written scope and budget.
The maximum value of this agreement shall not exceed twenty thousand dollars ($20,000).
The value of this agreement may be increased by amendment.
The Task Order Process is as follows:
1. For each individual task order, the Project Manager will issue a written or verbal request
to the Consultant. The request will describe the nature and extent of the project, its
scope, preliminary schedule and rough order of magnitude.
2. Within five (5) calendar days or the timeframe specified in the request, the Consultant
will prepare a proposal that includes an applicable scope of work, schedule, and fees, as
well as identify the key staff assignments and potential sub -consultants.
3. The Consultant and Project Manager will determine the detailed scope of work, project
schedule, consultant fee, and other project management details.
4. The Project Manager will provide a final approval of the task order with a signed task
order sheet.
5. The consultant will be paid on the basis of approved monthly invoices. Task orders will
be invoiced in a manner to allow costs to be identified by work performed under
separate task orders.
6. A task order request template is provided on the following page.
TASK ORDER No. _
PROJECT TITLE & DESCRIPTION
-(insert title & description)
PROJECT CODE AND OBJECT NO.:
manager)
MAXIMUM AMOUNT PAYABLE:
COMPLETION DATE:
(provide by project
This task order is pursuant to Exhibit A and B of the Agreement for Professional Services —2016
On Call Transportation Planning/Engineering Services dated All terms and
conditions of the Agreement apply to the following described work.
Exhibit 1 more specifically describes the certain tasks to be provided by the consultant relative
to this task order. It also summarizes the consultant's cost proposal for the described work.
The consultant shall invoice for work subject to this task order separately from other work
under the original agreement.
Date:
DKS Associates, Inc.
M
Richard Hutchinson, Project Manager
0
City of Pasco
Dan Ford, City Engineer
Exhibit 1
City of Pasco [insert
iocation] Scope of
Work
DKS Associates, Inc.
A. Project Description/Background
B. Assumptions
In order to proceed with the project, the following assumptions were made:
C. Deliverables
The consultant shall provide the following deliverables with this project:
D. Scope of Work
E. Schedule
F. Cost Proposal
Revised January 2, 2016
Exhibit C
Fee Schedule
Effective January 1, 2016 through December 31, 2016
ENGINEERS and PLANNERS
TECHNICIANS and SUPPORT STAFF
Grade
Hourly Rate
Grade
Hourly Rate
Tech Level
Hourly Rate
Grade 1
$ 55.00
Grade 26
180.00
Tech Level A
$ 35.00
Grade 2
60.00
Grade 27
185.00
Tech Level B
40.00
Grade 3
65.00
Grade 28
190.00
Tech Level C
45.00
Grade 4
70.00
Grade 29
195.00
Tech Level D
50.00
Grade 5
75.00
Grade 30
200.00
Tech Level E
55.00
Grade 6
80.00
Grade 31
205.00
Tech Level F
60.00
Grade 7
85.00
Grade 32
210.00
Tech Level G
65.00
Grade 8
90.00
Grade 33
215.00
Tech Level H
70.00
Grade 9
95.00
Grade 34
220.00
Tech Level I
75.00
Grade 10
100.00
Grade 35
225.00
Tech Level 1
80.00
Grade 11
105.00
Grade 36
230.00
Tech Level K
85.00
Grade 12
110.00
Grade 37
235.00
Tech Level L
90.00
Grade 13
115.00
Grade 38
240.00
Tech Level M
95.00
Grade 14
120.00
Grade 39
245.00
_
Tech Level N
100.00
Grade 15
125.00
Grade 40
250.00
Tech Level O
105.00
Grade 16
130.00
Grade 41
255.00
Tech Level P
110.00
Grade 17
135.00
Grade 42
260.00
Tech Level Q
115.00
Grade 18
140.00
Grade 43
265.00
Tech Level R
120.00
Grade 19
145.00
_
Grade 44_
270.00
Level S
125.00
Grade 20
150.00
Grade 45
275.00
_Tech
Tech Level T
130.00
Grade 21
155.00
Grade 46
280.00
Tech Level U
_
135.00
Grade 22
160.00
Grade 47
285.00
Tech Level V
140.00
Grade 23
165.00
Grade 48
290.00
Tech Level W
145.00
Grade 24
170.00
Grade 49
295.00
Tech Level X
150.00
Grade 25
175.00
Grade 50
300.00
Tech Level Y
155.00
Tech Level Z
160.00
• Project expenses will be billed at cost plus ten percent for service and handling. Project expenses include project -
related costs such as reproduction through outside services, transportation, subsistence, delivery/postage, and
vendor and subcontractor services.
• All invoices are due and payable within 30 days of date of invoice. Invoices outstanding over 30 days will be
assessed a 1 1/4 percent service charge, compounded, for each 30 days outstanding beyond the initial payment
period. Service charges are not included in any agreement for maximum charges.
Revised January 2, 2016
Exhibit C