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Home My WebLink About02-23-16 Special Meeting Agenda PacketPasco Public Facilities District Building Regional Facilities through Community Partnerships February 23, 2016 4:00 p.m. Pasco City Hall - Conference Room #1 SPECIAL MEETING AGENDA I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes: * Regular Meeting January 6, 2016 IV. Reports from Committees: ■ Kennewick Convention Center Advisory Board V. Old Business: VI. New Business: * Proposal for Feasibility Study/Concept Design/Cost Estimates for Aquatic Facility ■ Meeting Schedule (new day) VII. Other Business: VIll. Adjournment (* indicates documents mailed with agenda) PUBLIC FACILITIES DISTRICT BOARD January 6, 2016 MINUTES Call To Order: The meeting was called to order at 4:02 p.m., by PFD President Morrissette, in Conference Room #1 at Pasco City Hall. Roll Call: Board Members Present: Craig Maloney, Spence Jilek, Mark Morrissette, Leonard Dietrich and Caroline Bowdish. Also Present: Mayor Matt Watkins, Stan Strebel, Deputy City Manager, Lee Kerr, Attorney and Rick Terway, Director Administrative and Community Services. Visitor: Mr. Felix Vargas Approval of Minutes: It was motioned by Mr. Dietrich, seconded by Dr. Jilek, and carried to approve the minutes of the October 21, 2015 Regular Meeting. Claims Approval: Mr. Strebel presented fourth quarter Claims History. Following discussion, it was motioned by Dr. Jilek seconded by Mr. Maloney and carried to approve payment of fourth quarter claims in the total amount of $114,147.96. Financial Report: Mr. Strebel presented the fourth quarter Operating Statement reflecting Total Sources of Funds $389,465.00 and Total Uses of Funds $384,784.00. The fourth quarter Net Assets Statement was also presented reflecting an actual Net Asset balance of $53,992.22. Following discussion, the Financial Report was accepted as presented. Old Business: None New Business: Proposed 2016 Budget Mr. Strebel presented the proposed 2016 Budget It was motioned by Ms. Bowdish, seconded by Mr. Maloney, and carried to approve the 2016 Pasco Public Facilities Budget as presented. PUBLIC FACILITIES DISTRICT BOARD Minutes — January 6, 2016 Page - 1 Other Business Discussion with Matt Watkins, City Council representative to Regional PFD Mayor Watkins acknowledged the Board Members for their enthusiasm for embarking on a new project and stated "Is the time right for talk of a Regional PFD project; no affirmative answer at this time". Discussion followed regarding the activities of Kennewick PFD, Richland PFD and Pasco PFD. Mr. Strebel provided an overview of the financing limits for public facilities districts and referred to RCWs regarding General Obligation Bonds and Revenue Bonds for PFDs. The limit for GO bonds is '/2 of one percent of assessed value, meaning that the Pasco PFD could borrow up to about $20m for a project, even though the projected sales tax revenue stream (at .021/o) would support debt service for about $28m. Stan also presented for discussion rough budget summaries prepared by Barker Rinker Seacat Architecture for alternate sizes of aquatic/recreation facilities. Mr. Strebel asked the Board Members: How would you like to proceed? President Morrissette recognized Mr. Vargas and invited comment: Mr. Vargas, shared this is an educational opportunity for the PFD to share with the public and there is great community support. President Morrissette recognized Mr. Terway and invited comment: Mr. Terway, shared an aquatic center including a variety of activities would be beneficial to the effort. Mayor Watkins asked the Board Members for a consensus on how best to proceed in sharing the Pasco PFD direction with Regional PFD members. Mr. Strebel shared, if the Board Members would like to pursue a more detailed analysis then we can return to the consultant for a more specific aquatic center value and acreage need. General consensus have Mr. Strebel request the consultant develop a pro -forma with rough area of magnitude price ranges for an aquatic/recreation center (within the $20m limit). President Morrissett stated a Special Meeting will be called in February — details to follow. Adjournment: There being no other business, President Morrissette adjourned the meeting at 5:38 p.m. Mark Morrissette, President Debra L. Clark, PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Minutes — January 6, 2016 Page - 2 i� M IWOR OEM 1 & ASSOCIATES LTD Recreation Facility Planning and Operation Consultants Pasco Aquatic/Recreation Center Feasibility Study Ballard*King & Associates in conjunction with Barker Rinker Seacat Architecture and Water Technology Inc., will complete a feasibility study for a proposed Pasco Aquatic/Recreation Center. Every effort will be made to utilize as much of the information and plans that have already been developed for the project as possible. However, the team will develop a study that is unique to the Pasco market area and represents the direction that is best for the community. Tasks to be Completed Include: Market Analysis: (B*I) * Service area identification * Demographic characteristics/community profile - Population/age range/income - Trends * Competitive market analysis - Alternative aquatic/recreation service providers - Facilities and services offered - Admission rates/attendance numbers * Comparison with national, regional and local participation statistics - NSGA standards - Potential participation levels Programming Confirmation: (BRS, WTI and B*K-) * Project component recommendation/prioritization - Develop a list of the top 5 amenities for revenue production and a list of the 5 lowest. - Validate and adjust the existing facility program for strong cost recovery and a $20 million capital budget - Determine sizing and space allocation requirements - Component relationships and interaction - Possible phasing plan Ballard*King and Associates is roaaltted to coapreheaire planning and operations ransulting .services, providing far the effective and effvieni ase of available resontrces m develop and operate sports, recreation and wellness facilities. 2743 E. Ravenhill Circle * Highlands Ranch, CO 80126 * (303) 470-8661 * www.ballardking.com * BKAC ballardking.com b,T BALLARD*KING li & ASSOCIATES LTD Recreation Facility Planning and Operation Consultants * Sources of income Identification and verification of revenue sources * Operating cost projections - Develop a line item budget - Personnel by position - Contractual services - Commodities - Capital replacement * Revenue generation projections - Develop a line item accounting - Admissions - Annual/multiple admissions - Programs and services - Rentals - Other revenue sources * Revenue/expenditure comparisons - Cost recovery level Ballard*King and A.rsaeiatrs is eonnnilted to comprehensive planning and operations eonsuhing servires. providing for the ef(ec lire and etc lent ace q% nrnilnhle remnrres to develop mrd npernte sports, recreation and arlhres,r far!!itles. 2743 E. Ravenhill Circle * Highlands Ranch, CO 80126 * (303) 470-8661 * www.ballardking.con * BKACoballardking.com Conceptual Layout Plan Update: (BRS and WTI) * Complete a basic conceptual plan that reflects the new program ''. Project Capital Cost Estimate: (BRS and WTI) * �I Site costs (based on the facility being built at the new site) y* Building construction costs V * Soft cost estimates * a z Total project cost estimate * Determination of estimated useful life of the building C) ts n/ Operations Analysis: (B*I) y* Operations analysis will be based on the center being built at the new site fy! 'Z3 ! * Operations analysis will include up to 2 phases Es.0 * Attendance estimates Daily W+� :2 ! Annually/seasonally a" 7 * Fee structure O ! - Drop-in �y-Family, rot - Multiple admissions/annual/season passes corporate, group p y - Rentals * Sources of income Identification and verification of revenue sources * Operating cost projections - Develop a line item budget - Personnel by position - Contractual services - Commodities - Capital replacement * Revenue generation projections - Develop a line item accounting - Admissions - Annual/multiple admissions - Programs and services - Rentals - Other revenue sources * Revenue/expenditure comparisons - Cost recovery level Ballard*King and A.rsaeiatrs is eonnnilted to comprehensive planning and operations eonsuhing servires. providing for the ef(ec lire and etc lent ace q% nrnilnhle remnrres to develop mrd npernte sports, recreation and arlhres,r far!!itles. 2743 E. Ravenhill Circle * Highlands Ranch, CO 80126 * (303) 470-8661 * www.ballardking.con * BKACoballardking.com 1_7T $ALLARD*KING & ASSOCIATES LTD Recreation Facility Planning and Operation Consultants UA M * Project recommendations/profitability of components - Marketing strategy - Program/service considerations Final Report: (B*K, BRS and WTI) * Written final report * Conceptual plan * Presentation of report Cost Summary Task B*K BRS WTI Total Market Analysis $3,000 $0 $0 $3,000 Programming $500 $2,000 $1,000 $3,500 Conceptual Layout $0 $5,000 $3,000 $8,000 Project Cost Estimate $0 $2,000 $1,000 $3,000 Operations Analysis $7,000 $0 $0 $7,000 Final Report $1,000 $1,000 $500 $2,500 Personnel Total $11,500 $10,000 $5,500 $27,000 Reimbursables 2 tris per firm @ $1,000 $2,000 $2,000 1 $2,000 $6,000 Ballard*King and A.s.%m iotes A rommiued to rompreheusive planning mid operation,% consulting services, providing Jnr the efJ rtive and ej/iriem use of available resmvrrs to develop mid operate sports. recreation and see/Mess fitrilitie.s. 2743 E. Ravenhill Circle * Highlands Ranch, CO 80126 * (303) 470-8661 * www.ballardking.com * BKAftallardking.com