HomeMy WebLinkAbout2016.02.16 Council Meeting PacketPage
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AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. February 16, 2016
Please note that our Council Meeting will take place on Tuesday, February 16
as City Hall will be closed Monday, February 15 in honor of Presidents' Day.
1. CALL TO ORDER:
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered
to be routine by the City Council and will be enacted by roll call vote as one motion
(in the form listed below). There will be no separate discussion of these items. If
further discussion is desired by Council members or the public, the item may be
removed from the Consent Agenda to the Regular Agenda and considered
separately.
(a) Approval of Minutes
To approve the Minutes of the Pasco City Council Meeting dated February
1, 2016.
(b) Bills and Communications
To approve claims in the total amount of $5,907,289.00 ($1,516,260.37 in
Check Nos. 208213-28451; $1,747,433.14 in Electronic Transfer Nos.
809009, 809072-809078, 809155-809157, 809217; $29,643.89 in Check
Nos. 48953-48980; $590,832.45 in Electronic Transfer Nos. 30090981-
30091455; $2,023,119.15 in Electronic Transfer Nos. 220-226.
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery,
General Accounts, Miscellaneous Accounts, and Municipal Court (non-
criminal, criminal, and parking) accounts receivable in the total amount of
$206,033.86 and, of that amount, authorize $133,062.60 be turned over for
collection.
(c) Oregon Ave Corridor - Supplemental Agreement #4 with C112M
To approve Supplement #4 of the Professional Services Agreement for the
design services of the Oregon Avenue Corridor Project with CH2M and,
further, authorize the City Manager to execute the agreement.
Page 1 of 101
Regular Meeting February 16, 2016
30-36 (d) * Street Vacation: A Portion of S. Walnut Ave. (MF# VAC 2016-002)
To approve Resolution No. 3691, a resolution setting 7:00 P.M., Monday,
March 21, 2016, as the time and date to conduct a public hearing to consider
vacating a portion of South Walnut Avenue.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGEMENTS:
5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow
citizens the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for debate or
for the posing of questions with the expectation of an immediate response. Some
questions require consideration by Council over time and after a deliberative
process with input from a number of different sources; some questions are best
directed to staff members who have access to specific information. Citizen
comments will normally be limited to three minutes each by the Mayor. Those with
lengthy messages are invited to summarize their comments and/or submit written
information for consideration by the Council outside of formal meetings.
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
37-64 (a) E Annexation: Thorne Annexation (MF# ANX 2016-001)
CONDUCT PUBLIC HEARING
MOTION A: I move to adopt Ordinance No. 4269, an Ordinance relating to
annexation and annexing certain real property to the City of Pasco and,
further, authorize publication by summary only.
MOTION B: I move to adopt Ordinance No. 4270, an Ordinance of the
City of Pasco, Washington, assigning zoning to the Thorne Annexation Area
as recommended by the Planning Commission and, further, authorize
publication by summary only.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
65-78 (a) Department of Ecology Loan Refinancing
MOTION: I move to adopt Ordinance No. 4268, relating to contracting
Page 2 of 101
Regular Meeting
February 16, 2016
indebtedness; providing for the issuance, sale and delivery of a not to exceed
$4,025,000 principal amount limited tax general obligation bond to provide
funds to repay the City's outstanding loan from the Department of Ecology
and to pay the costs of issuance and sale of the bond; fixing or setting
parameters with respect to certain terms and covenants of the bond;
appointing the City's designated representative to approve the final terms of
the sale of the bond; and providing for other related matters and, further, to
authorize publication by summary only.
79-81 (b) 1 Resolution Supporting Continued Collaboration and Cooperation
between Benton and Franklin Counties on Joint Programs, Services or
Activities
MOTION: I move to approve Resolution No. 3692, supporting the
continued collaboration and cooperation of Benton and Franklin Counties on
joint programs, services or activities where economic efficiencies exist.
9. UNFINISHED BUSINESS:
10. NEW BUSINESS:
82-97 (a) Water Rescue Program
MOTION: I move to establish a Water Rescue Program within the Pasco
Fire Department.
98-101 (b) 1 Bid Award: Oregon Avenue Waterline
(RC) MOTION: I move to award the low bid for the Oregon Avenue
Waterline project to Big D's Construction of Tri -Cities, Inc. in the amount of
$1,091,826.93 and, further, authorize the City Manager to execute the
contract documents.
11. MISCELLANEOUS DISCUSSION:
12. EXECUTIVE SESSION:
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi -Judicial Matter
MF# "Master File #......
Page 3 of 101
Regular Meeting
REMINDERS:
February 16, 2016
6:00 p.m., Tuesday, February 16, City Hall Conference Room #1 — LEOFF Disability
Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA
FRANCIK)
5:30 p.m., Wednesday, February 17 — Benton, Franklin & Walla Walla Counties Good
Roads & Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN,
Rep.; REBECCA FRANCIK, Alt.)
7:00 p.m., Wednesday, February 17, Senior Center, 1315 N. 7th Avenue — Community
Forum. (ALL COUNCILMEMBERS INVITED TO ATTEND)
11:30 a.m., Friday, February 19 — Benton -Franklin Council of Governments Board
Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
12:00 p.m., Friday, February 19, Holiday Inn, 4525 Convention Place — Business Forum.
(ALL COUNCILMEMBERS INVITED TO ATTEND)
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed
at www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
Page 4 of 101
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Rick Terway, Director
Administrative & Community Services
SUBJECT: Approval of Minutes
I. REFERENCE(S):
Minutes 02.01.16
February 8, 2016
Regular Meeting: 2/16/16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the Minutes of the Pasco City Council Meeting dated February 1, 2016.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 5 of 101
REGULAR MEETING
CALL TO ORDER:
MINUTES
PASCO CITY COUNCIL FEBRUARY 1, 2016
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Robert Hoffmann, Tom Larsen,
Saul Martinez, Matt Watkins and Al Yenney. Excused: Mike Garrison.
Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager;
Leland Kerr, City Attorney; Richard Terway, Administrative & Community
Services Director; Rick White, Community & Economic Development
Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief
and Bob Gear, Fire Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
Approval of Minutes
To approve the Minutes of the Pasco City Council Meeting dated January 19,
2016.
Bills and Communications
To approve 2015 claims in the total amount of $999,621.56 ($912,916.68 in
Check Nos. (listing attached); $86,704.88 in Electronic Transfer Nos. (listing
attached).
To approve 2016 claims in the total amount of $2,163,108.74 ($989,901.02 in
Check Nos. (listing attached); $573,847.56 in Electronic Transfer Nos. (listing
attached); $27,537.92 in Check Nos. 48928-48952; $559,822.24 in Electronic
Transfer Nos. 30090516-30090980; $12,000.00 in Electronic Transfer Nos.
218-219.
Franklin County Homeless Housing and Assistance Interlocal Agreement
To approve the Interlocal Agreement with Franklin County, Connell, Mesa and
Kahlotus for the purpose of administering the Washington State Homeless
Housing and Assistance Act generated funds for housing programs and, further,
authorize the Mayor to sign the Agreement.
Annexation: Thorne Annexation (MF# ANX 2016-001)
To set 7:00 pm, February 16, 2016 as the time and date for a public hearing to
consider the Throne annexation petition.
Final Acceptance: Powerline Road Improvements
To approve Resolution No. 3682 accepting the work performed by Big D's
Construction of Tri -Cities, Inc., under contract for the Powerline Road
Improvements project.
Final Acceptance: PWRF Treatment System Optimization, Phase 3 - Pond
Area Grading
Page 1 of 6 Page 6 of 101
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 1, 2016
To approve Resolution No. 3683 accepting the work performed by Big D's
Construction of Tri -Cities, Inc., under contract for the PWRF Treatment
System Optimization, Phase 3 - Pond Area Grading project.
Street Vacation: A Portion of East Clark St. and North Main Ave. (MF#
VAC 2015-020)
To approve Resolution No. 3684, a resolution setting 7:00 P.M., Monday,
March 7, 2016, as the time and date to conduct a public hearing to consider
vacating a portion of East Clark Street and a portion of North Main Avenue.
Street Vacation: Unnamed Street in Short Plat 2010-15 (MF# VAC 2015-
019)
To approve Resolution No. 3685, a resolution setting 7:00 P.M., Monday,
March 7, 2016, as the time and date to conduct a public hearing to consider
vacating the undeveloped street right-of-way adjacent to the southern boundary
of Short Plat 2010-15.
MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr.
Martinez seconded. Motion carried by unanimous Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS:
Gabriel Portugal, 804 Road 52, commented on the recent Latino coalition
meeting and noted they appreciate Council's attention to district based elections.
David Cortinas, 4116 Road 105, encouraged Council to support district based
elections and noted the Latino community is excited to work with Council in
the future.
Ricardo Espinoza, 1935 W. Yakima St., noted the coalition of Hispanic groups
is excited to work with Council.
Felix Vargas, 900 Road 64, commented on district based elections.
Bertha Aranda Glatt, 5 Sunflower Ct., is excited about the future of Pasco.
Mr. Zabell and Council commented on SB 6129 hearings concerning district
based elections.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mayor Watkins reported on the AWC "City Action Days."
Mr. Yenney reported on the AWC "City Action Days" and the Employee
Appreciation Banquet.
Mr. Martinez noted he is proud of how Pasco is growing.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
Easement Vacation: Broadmoor Terrace, Phase 1 (MF# VAC 2015-018)
Page 2 of 6 Page 7 of 101
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 1, 2016
Mr. White explained the details of the proposed vacation.
Mayor Watkins declared the Public Hearing open to consider the proposed
vacation.
Following three calls for comments, and there being none, Mayor Watkins
declared the Public Hearing closed.
MOTION: Ms. Francik moved to adopt Ordinance No. 4263, an Ordinance
vacating the east/west easement through Lots 18-25, Block 1 and Lot 2, Block 2
Broadmoor Terrace and further, authorize publication by summary only.
Mr. Yenney seconded. Motion carried unanimously.
Easement Vacation: First Place (MF# VAC 2015-021)
Council and staff discussed the details of the proposed vacation.
Mayor Watkins declared the Public Hearing open to consider the proposed
vacation.
Following three calls for comments, and there being none, Mayor Watkins
declared the Public Hearing closed.
MOTION: Ms. Francik moved to adopt Ordinance No. 4264, an Ordinance
vacating the sanitary sewer easement along the southern boundary of Phases 3,
5, and 7 First Place. Mr. Martinez seconded. Motion carried unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Rezone: "O" (Office) to R-3 (Medium Density Residential) (MF# Z 2015-
005)
Council and staff discussed the details of the proposed rezone.
MOTION: Ms. Francik moved to adopt Ordinance No. 4265, rezoning
property located at 1804 & 1808 N 20th Ave. from "O" (Office ) to R-3
(Medium Density Residential), and further, authorize publication by summary
only. Mr. Yenney seconded. Motion carried unanimously.
Rezone: C-1 (Retail Business) to R-1 (Low Density Residential) Coles
Estates (MF# Z 2015-004)
Mr. White explained the details of the proposed rezone.
MOTION: Ms. Francik moved to adopt Ordinance No. 4266, an ordinance of
the City of Pasco, Washington, rezoning Lot 6, Coles Estates from C-1 (Retail
Business) to R-1 (Low Density Residential), and further, authorize publication
by summary only. Mr. Yenney seconded. Motion carried unanimously.
Rezone: C-1 (Retail Business) to R-1 (Low -Density Residential) Court
Street (MF# Z 2016-001)
Council and staff discussed the details of the proposed rezone.
MOTION: Ms. Francik moved to adopt Ordinance No. 4267, an ordinance of
the City of Pasco, Washington, rezoning Lots 17 through 32 Block 10,
Sylvester's 2nd Addition from C-1 (Retail Business) to R-1 (Low Density
Residential), and further, authorize publication by summary only. Mr. Yenney
seconded. Motion carried unanimously.
Page 3 of 6 Page 8 of 101
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 1, 2016
Special Permit: Modification of Special Permit SP05-098 Moore Mansion
(MF# SP 2015-015)
Council and staff discussed the details of the proposed permit.
MOTION: Ms. Francik moved to approve Resolution No. 3686, accepting the
Planning Commission's recommendation and approving the modification of
Special Permit SP05-098 for the adaptive reuse of the Moore Mansion property.
Mr. Yenney seconded. Motion carried unanimously.
Special Permit: WSU Farm in an R-12 District (MF# SP 2015-018)
Council and staff discussed the details of the proposed permit.
MOTION: Ms. Francik moved to approve Resolution No. 3687, granting a
special permit for a WSU Extension Services Farm in an RS -12 (Suburban
Residential) District. Mr. Martinez seconded. Motion carried unanimously.
Special Permit: Highland Park Sports Field Lighting (MF# SP 2015-017)
Council and staff discussed the details of the proposed permit.
MOTION: Ms. Francik moved to approve Resolution No. 3688, approving a
special permit for the location of sports field lighting at Highland Park, located
west of N. Wehe Avenue between E. Broadway Boulevard and E. Adelia
Street, as recommended by the Planning Commission. Mr. Yenney seconded.
Motion carried unanimously.
Preliminary Plat: Columbia Dunes (MF# PP 2015-005)
Mr. White explained the details of the proposed plat.
MOTION: Ms. Francik moved to approve Resolution No. 3689, a resolution
approving the Preliminary Plat for Columbia Dunes. Mr. Yenney seconded.
Motion carried unanimously.
Chapel Hill Boulevard Extension - Resolution for LID
Council and staff discussed the details of the proposed LID.
MOTION: Ms. Francik moved to approve Resolution No. 3690, relating to
public improvements and declaring the City's intention to order the
improvements of Chapel Hill Boulevard (from Road 68 to Road 84, including
the intersection with Road 76, and Road 76 from Argent Road to Chapel Hill
Boulevard) to create a local improvement district to assess the cost and expense
of carrying out those improvements against the property specially benefitted
thereby; and, notifying all persons who desire to object to the improvements to
appear and present their objections at a hearing before the City Council to be
held on March 7, 2016.Mr. Martinez seconded. Motion carried unanimously.
NEW BUSINESS:
Bid Award: Wastewater Treatment Plant (WWTP) Safety Improvements
Project
Page 4 of 6 Page 9 of 101
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 1, 2016
Mr. Qayoumi explained the details of the proposed project.
MOTION: Ms. Francik moved to award the low bid for the WWTP Safety
Improvements project, including all Alternates (Alternates 1 through 5), to
Culbert Construction, Inc. in the amount of $115,022.41 and, further, authorize
the City Manager to execute the contract documents. Mr. Yenney seconded.
Motion carried by unanimous Roll Call vote.
Bid Award: East Side Booster Pump Station Upgrade (BS 2.1)
Council and staff discussed the details of the proposed project.
MOTION: Ms. Francik moved to award the low bid for the East Side Booster
Pump Station Upgrade (BS 2.1) project to Big D's Construction of Tri -Cities,
Inc. in the amount of $843,044.42 and, further, authorize the City Manager to
execute the contract documents. Mr. Martinez seconded. Motion carried by
unanimous Roll Call vote.
Professional Services Agreement for the 2016 Comprehensive Municipal
Storm Sewer System (MS4) Plan
Council and staff discussed the details of the proposed agreement.
MOTION: Ms. Francik moved to approve the Professional Services
Agreement for the 2016 Comprehensive Municipal Storm Sewer System (MS4)
Plan with Herrerra Environmental Consultants, Inc. and, further, authorize the
City Manager to execute the agreement. Mr. Yenney seconded. Motion carried
unanimously.
Professional Services Agreement - Park, Recreation and Forestry Plan
Update
Council and staff discussed the details of the proposed agreement.
MOTION: Ms. Francik moved to approve the Professional Services
Agreement with Studio Cascade Inc. for the Comprehensive Park, Recreation
and Forestry Plan update and, further, authorize the City Manager to execute
the agreement. Mr. Martinez seconded. Motion carried unanimously.
MISCELLANEOUS DISCUSSION:
Mr. Martinez congratulated his parents on 57 years of marriage.
Mr. Zabell reminded everyone the Community Forums will be held February
10th and 17th and a Business Forum on February 19th. He also noted Pasco
firefighters trained 650 families in the safety house at the Family Expo.
Mayor Watkins asked if Council would like to consider a resolution in support
of retaining the Benton -Franklin Bi -County Judicial District. Council concurred
and directed staff to prepare the resolution.
Page 5 of 6 Page 10 of 101
REGULAR MEETING
ADJOURNMENT:
MINUTES
PASCO CITY COUNCIL FEBRUARY 1, 2016
There being no further business, the meeting was adjourned at 8:25 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra Clark, City Clerk
PASSED and APPROVED this 16th day of February, 2016
Page 6 of 6 Page 11 of 101
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Ron Musson, Interim Finance Manager
Administrative & Community Services
SUBJECT: Bills and Communications
I. REFERENCE(S):
Accounts Payable 02.16.16
Bad Debt Write-off/Collection 01.31.16
February 8, 2016
Regular Meeting: 2/16/16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $5,907,289.00 ($1,516,260.37 in Check Nos.
208213-28451; $1,747,433.14 in Electronic Transfer Nos. 809009, 809072-809078,
809155-809157, 809217; $29,643.89 in Check Nos. 48953-48980; $590,832.45 in
Electronic Transfer Nos. 30090981-30091455; $2,023,119.15 in Electronic Transfer
Nos. 220-226.
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General
Accounts, Miscellaneous Accounts, and Municipal Court (non -criminal, criminal, and
parking) accounts receivable in the total amount of $206,033.86 and, of that amount,
authorize $133,062.60 be turned over for collection.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 12 of 101
CITY OF PASCO
Council Meeting of: February 16, 2016
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described
herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Dave Zabell, City Manager Rick Terway, A&CS Director
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
16 day of February. 2016 that the merchandise or services hereinafter specified have been received and are approved for payment:
Claims Bank Payroll Bank Gent Bank Electronic Bank Combined
Check Numbers 208213-208451 48953-48980
Total Check Amount $1,516,260.37 $29,643.89 Total Checks $ 1,545,904.26
Electronic Transfer Numbers 809009 30090981-30091455 220-226
809072-809078
809155-809157
809217
Total EFT Amount $1,747,433.14 $590,832.45 $2,023,119.15 $0.00 Total EFTS $ 4,361,384.74
Grand Total $ 5,907,289.00
Councilmember
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
257,789.03
STREET
27,636.68
ARTERIAL STREET
0.00
STREET OVERLAY
0.00
C.D. BLOCK GRANT
487.54
HOME CONSORTIUM GRANT
10,000.00
NSP GRANT
0.00
MARTIN LUTHER KING COMMUNITY CENTER
2,017.72
AMBULANCE SERVICE
41,369.65
CEMETERY
22.51
BLVD MAINTENANCE
250,517.39
ATHLETIC PROGRAMS
4,920.19
GOLF COURSE
38,212.65
SENIOR CENTER OPERATING
3,519.94
MULTI -MODAL FACILITY
872.03
SCHOOL IMPACT FEES
116,127.00
RIVERSHORE TRAIL & MARINA MAIN
0.00
SPECIAL ASSESSMENT LODGING
16,367.33
LITTER ABATEMENT
0.00
REVOLVING ABATEMENT
570.03
TRAC DEVELOPMENT & OPERATING
20,836.50
PARKS
1,002,149.74
ECONOMIC DEVELOPMENT
759,112.31
STADIUM/CONVENTION CENTER
0.00
LID
0.00
GENERAL CAP PROJECT CONSTRUCTION
163.14
UTILITY, WATER/SEWER
1,565,139.75
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
20,807.58
EQUIPMENT RENTAL - OPERATING BUSINESS
14,080.82
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
253,320.04
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
0.00
MEDICAL/DENTAL INSURANCE
275,090.26
FLEX
9,067.26
PAYROLL CLEARING
1,217,091.91
GRAND TOTAL ALL FUNDS: $ 5,907,289.00
Page 13 of 101
BAD DEBT WRITE-OFF/COLLECTION
January 1-31, 2016
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are
under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts
submitted for collection exceed $10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00. Direct
write off including DSHS and Medicare customers; the law requires that the City accept
assignment in these cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non -criminal and criminal
fines, and parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS - These are Code Enforcement violation penalties which
are either un -collectable or have been assigned for collections because the property owner
has not complied or paid the fine. There are still liens in place on these amounts which will
continue to be in effect until the property is brought into compliance and the debt associated
with these liens are paid.
5. CEMETERY - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements
are returned with no forwarding address. Those submitted for collection exceed $10.00.
Page 14 of 101
Direct
Referred to
Total
Write-off
Collection
Write-off
Utility Billing
$
1,168.17
2,397.02
3,565.19
Ambulance
$
70,303.09
7,880.19
78,183.28
Court A/R
$
.00
110,466.00
110,466.00
Code Enforcement
$
1,500.00
12,193.14
13,693.14
Cemetery
$
.00
0.00
.00
General
$
.00
126.25
126.25
Miscellaneous
$
.00
.00
.00
TOTAL:
$
72,971.26
133,062.60
206,033.86
Page 14 of 101
AGENDA REPORT
FOR: City Council February 9, 2016
TO: Dave Zabell, City Manager Regular Meeting: 2/16/16
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Oregon Ave Corridor - Supplemental Agreement #4 with CH2M
I. REFERENCE(S):
Oregon Avenue Corridor - Vicinity Map
Local Agency Supplemental Agreement #4
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Supplement #4 of the Professional Services Agreement
for the design services of the Oregon Avenue Corridor Project with C112M and,
further, authorize the City Manager to execute the agreement.
III. FISCAL IMPACT:
Cost:
Supplement Agreement #4 - $164,144
Previously Obligated Cost - $412,492
Adjusted Total Cost - $576,636
Funding for Design of project to date:
STP Funds - Approx. $426,000
Arterial Street Funds - Approx. $715,500
Total Allocated funds for Design - $1,141,500
Funding Available for Design of project to date:
STP Funds remaining - Approx. $91,000
Arterial Street Funds - Approx. $547,000
Total Funds Available - $638,000
Page 15 of 101
IV. HISTORY AND FACTS BRIEF:
Oregon Avenue Corridor Project is a multiphase project that will incorporate
transportation and pedestrian safety improvements to Oregon Avenue (SR -397) from
its connection with the interchange of Interstate 182/State Route 12 on the north to
Ainsworth Avenue. The corridor supports a heavy freight load and has experienced a
significant number of accidents over the last several years, highlighting a need for these
improvements.
The project consists of:
Pavement widening*
Installation of median/curbing in select locations
Restriping to create left turn lanes at intersections and two-way left -turn lane
between intersections
Installation of sidewalks and installation and/or upgrade of curb and gutter,
driveways and ADA ramps to meet standards
Stormwater infrastructure
Illumination
Streetscaping
Traffic signals
New traffic signals at the intersection crossings of:
Idaho Avenue
East Salt Lake Street
Broadway Street
Existing traffic signals will be updated at the intersection crossings of.
Lewis Street
'A' Street
* A surface treatment (Overlay or Chipseal) for the corridor is included in the
project as an additive.
During project development and design, it was determined that great care was needed
during construction in order to preserve the integrity of the existing water main along
Oregon Avenue. The additional care translated into additional cost to the project, an
amount in excess of that which could be absorbed into the project. Additionally, the
waterline along Oregon Avenue is a transmission line. Considering the added cost of
working around the existing main and the benefit of replacement, it was determined
that replacing the antiquated line with a new 16" diameter water main would better
serve the public. The new main will increase the supply of water to areas and provide
for greater fire flows. The replacement of the waterline is provided for in the 2016
budget and is currently out to bid. Construction of the waterline will be completed
prior to construction of the roadway.
Page 16 of 101
Budget Considerations:
On November 19, 2012 City Council awarded a Professional Services Agreement
(PSA) to CH2M Hill in the amount of $350,000 to complete design of the Oregon
Avenue Corridor in accordance with initially agreed scope and fees.
Additional scope has been added to the design as the project progressed. A summary of
supplemental agreements for the project are listed below for your reference:
1. Supplemental Agreement No. 1 was approved on January 21, 2014. It increased
the PSA amount by $25,829 for a Traffic Noise Report and additional geotechnical
field investigation, laboratory and analysis, for a total of $375,829.
2. Supplemental Agreement No. 2 was approved on November 3, 2014. It increased
the PSA amount by $36,663 for additional signal warrant analysis and design,
additional stormwater design and coordination, additional environmental
documentation associated with historic property inventories, and environmental
documentation and engineering analysis associated with noise attenuation, for a
total of $412,492.
3. Supplemental Agreement No. 3 was approved on December 16, 2015. This was a
no cost supplement; the agreement extended time for completion. The PSA
remained at a total of $412,492.
Project Management:
In order to manage the project, based on needs, priority and available resources, the
project was divided into two phases. Phase I (I-182/US 395 to 'A' Street) and Phase II
('A' Street to Ainsworth Avenue).
The majority of safety related issues are within Phase I. The City requested the
consultant to complete the Phase I design since its construction is substantially funded
by Transportation Improvement Board (TIB) and Highway Safety Improvement
Program (HSIP) grants (approximately $5.1 million). The design work on Phase II is
planned to resume after the design of Phase I is completed.
Current Phase I status:
Environmental documentation is completed and approved.
Construction drawings are 95% complete.
Right-of-way acquisition process is 15% complete.
Phase I construction is planned for a 2016 bid with construction to begin shortly
thereafter.
Page 17 of 101
V. DISCUSSION:
Supplemental Agreement #4 proposes to amend the scope of the current agreement
with CH2M. The attached Supplemental Agreement includes detailed information with
additional scope for the project and will complete the design of both, Phase I ( US 12/I-
182 to 'A' Street) and Phase II ('A' Street to Ainsworth Avenue). The primary changes
in the scope are as follows:
Additional roadway, traffic, stormwater design services and coordination
associated with the design of the intersection of Oregon Avenue and Lewis Street
and the incorporation of design elements from the Lewis Street Overpass project.
Additional illumination design services associated with the updated design
standards recently issued by the PUD.
Modifications to the existing signalization system at `A' Street.
Additional design services for Phase I due to design changes driven by discussions
with property owners.
Additional design services associated with the intersection type change at Oregon
Avenue and Ainsworth Street.
Additional right-of-way services associated with the development of legal
descriptions for each proposed right-of-way acquisition.
Additional design work due to the right-of-way process requirements.
Bidding and construction support activities.
Due to the additional scope and changes for the betterment of the corridor, the total
cost of services contracted with CH2M for the design of the entire corridor is increased
from the current amount of $412,492 to $576,636, which continues to be within the
acceptable standard for the cost of design and within available resources for design
services.
This item was discussed at the February 8, 2016 Council Workshop meeting.
Page 18 of 101
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Page 19 of 101
Supplemental Agreement
Organization and Address
C;H2M HILL_ INC.
Humber 4
295 Badley Boulevm-d, Su,te 3UU
Richland, WA 99532
Original Agreement Number
STPUS-0397(008)
Phone: 509.375.3444
Project Number
Execution Date
Completion Date
STPUS-0397(008)
11/26/2012
12.31'2016
Project I itle
New Maximum Amount Payable
O,esun Avenue (SR 397) corridor Traffic Study and
$ 576,636.00
Description of Work
Professional services to include adda;u.,al 510„nWate,, t.affic, and roadway design to incorporate Lewis St. design
.,.10 t.,.ojuet. Additivual design to provide separated sidewalks and to accommodate 4-1es a;s„al;,,ed ;nto,bectiou at
Ainsworth. Additional illumination design to accommodate to PUD standa,ds. Additional RUW
services to develop legal descript;on5. L;n.aed Bid and construction phase services.
I de Cocal Agency of Uity of Pasco, WA
desires to supplement the agreement entered into rritfi C112M HILL, INu.
and executed on 11/2612012 and identified as Agreement No. S i rUS-0397(008
All proviziuns in the basic agreement remain in effect except as expressly modiTied 6y tMV., Sapplement.
I Re cNanyes to the agreement are described as follows:
section i, SCOPE OF WORK, is hereby changed to read:
See Fxhihit A-1 ScnnP of Wnrk- attarherl
II
Section IV, TIME FOR BEGINNING Alqu c;OMPLETION, is amended to change the number of calendar days Tor
completion of the work to read: LVA
III
Section v; PAT MEIa I , 0all be amended as follows:
The tntal Maximnm Amrnmt Payahle ander the agreement is inrreacerl by %164144 to %576'636
as set forth in the attached Exhibit A. and by Mia rcTerence made a part of this supplement.
If you concur with this supplement and agree tu tele cManyeb as stated above, please sign in the appropriate spaces
6elo W a, id retai n to this office for final action.
6y: Roger W Flint
Conz altant Siynature
DOT Form 140-063 EF
Ruviaea 9/2005
by: I )ave /.ahe, ll�( 'iJ3� Manager
Approving Authority Signature
nate
Page 20 of 101
CITY OF PASCO, WASHINGTON
OREGON AVENUE (SR -397) CURRIDUR TRAFFIC 5TUDY
& DESIGN
Supplement 94 — Supplemental Professional Services
EXHIBIT A-1: SCOPE OF WORK
Ila 1 !100001 1019
i Rig,)applemental Agreement No. 4 scope of work modifies the scope of CH2M HILL, Inc.'s (COMSUI i AM I)
professional engineering services and compensation for the original agreement (dated 111Z51L0lL) to
include:
i ask 1: Project management and administrative services associated with the extended project
duration. Current project anticipated to be complete in December, 2016.
iask is Aaaitional stormwater design and coordination services associated with the design of the
intersection of Oregon Avenue and Lewis Street and the incorporation of design element., from
the Lewis Street project.
Task 3: Additional traffic design services to design a signalization system for [er„i., street inter3ectioi,
with Oregon Avenue, and modifications to the existing signalization ay.,tem at 'A' street.
Task 3: Additional roadway design services associated with the [ewia Street ana Oregon Avenue
intersection, and to incorporate design element., from the [ewiz Street project and modify
those elements as needed to tie into the Oregon Avenue project.
Task 3: Additional roadway design service., a»uciated WitR tRe independent sidewalk on the east and
west side of Oregon Avenue north of the intef bection With Superior Street.
Tasks: Additional roadway dezign bervices associated with the Ainsworth and Oregon Avenue
interbEction. i hib WorR is due to the decision to change from the roundabout design to a
iignalii.ea interbection.
iaz.R is Additional design services for Phase 1 due to design changes driven by discussions with
property owners.
Task 3: Additional illumination design services associated with the updated deign .,tandaraz i»uea by
the PUD. These design services include updating the traffic lighting memo and updating
luminaire locations and associated junction bo,,e and wiring diagram. Also included are
additional services due to relocation of the propozed pole and junction boxes within the
existing right-of-way.
SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK w,.
REVISED: 111512016 PAGE 1 OF 7 chm
Page 21 of 101
I azR 4: Aaaitional lanBzcaping design services associated with the intersection type change at Oregon
an8 AiiuwOrtCl.
1 ask 6: Additional right-of-way services associated with the development of legal descriptions for each
proposed right-of-way acquisition.
Task 8: New task associated with providing bidding and construction support activities.
I he COM30I I ANI .111 provide the follow;ng jervice.�:
TASK 1. PROJECT MANAGEMENT AND COORDINATION
Additional effort is needed to complete the following tasks:
the COMbLICIAIVI WWII provide project management and administration services for the work elements
described in this document.
1.1. Contract Management
The CONSULTANT will provide services to manage the cuntract, manage N, oject scope, 'FMeaule ai d
budget, amend professional agreements with subconsultants, prepare and process monthly invoich.g,
progress reporting, and other internal management duties.
I he CUMbLICIAIG I Will provide the Cl i y WitR a moi-itnly Progress Report, in writing, reporting on the
CONSULTANT'S progress and any known issues or anticipated change in perfo, ming the work.
Task 1.1 Assumprions:
+ Additional duration of 12 months (December 2016 Completion)
Task 7.7 Deliverables:
+ MontHly Pruyruss Reports (1 Hard copy and .pdt electronic tormat)
1.2. Project Coordination
1.2.1. Correspondence and Meetings
The CONSULTANT will partner with the Cl I y to accornpli.,h the Oregon Avenue (5R Sys) CorriBor
Traffic Study & Design. Coordination of the project work elements will include an additional 8
muntRs (assumed) of:
Coordination meetings with CITY to be conducted at appropriate intervals throughout the
project.
Regular coordination meetings with internal CONSULTANT team, including
subconsaltanta to be conducted at appropriate interval., tRrougliout the project.
i ask 1.2 Assu►nptions:
+ Bi -Weekly Coordination Meetings with CITY via phone or in COM.0LI AIG I office.
+ CITY staff will conduct necessary meetings with Council and CONSULTANT will not attend.
SUPPLEMENT #4, EX11161 I A -i : SCOPE OF vvORK .
RtVISEV: 1/75'2070 PAGE z OF /
Page 22 of 101
+ Assumes two COIgb0IIAIa i ,tatt Will attend two (2) meetings with the CITY at CITY offices.
Task 1.2 Deliverables:
+ Meeting Agei,Bas and Meeting Notes (.pdf electronic format)
TASK 3. FII9AL ROADWAY DESIGN
Additional effort L. neeae'a to complete the following:
3.1. Final Roadway Design Plans
3.1.1. Temporary Erosion & Sedimentation Control (TESC) Plans
TESC plans will be developed at the intersection of [ewia Jireet ana Oregon Ave. The current
i ESC plan will be modified north of Superior Street to accommodate the independent
sidewalks. Phase II 1 ESC plan wili be modified to accommodate the signalized intersection
design at the Ainsworth Street and Oregon A„eidae inter�ection.
3.1.2. Typical Sections
Typical sections will be modified To incorporate tRe independent sidewalks north of Superior
Street.
3.1.3. Sitc Preparation Plans
Site preparation plans will be updated in include the [ewi., Street and Oregon Avenue
intersection. Phase II site prep plans will be modified to accommodate the Zignalife8
intersection deign at the Ain. -,Worth Street and Oregon Avenue intersection.
3.1.4. Drainage and Utility Plans
Drainage and utility plaits will be updated to include the Lewis Street and Oregon Avenue
intersection. Phase II drainage & utility plans will be modified to accommodate the
signalized intersection design at the Ainsworth street and Oregon Avenue intersection.
3.1.5. Roadway Paving Plans
Roadway paving plans will be updated to inclaZle tRe Cewis Street and Oregon Avenue
intersection and the independent sidewalks north of baperior street. Phase II roadway
paving pla,,.� will be modified to accommodate the signalized intersection deign at the
Ainsworth btreet and Oreguii Avenue intersection.
3.1.5. Intersection Layouts
Interaection layout plans will be updated to include the Lewis Street and Oregon Avenue.
Phase II intersection plan will Be modified to accommodate the signalized intersection
design at the Ainsworth Street and Oregon Avenue intersection.
SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK C�1,1�111
REVISED. 111512016 PAGE 3 OF i
Page 23 of 101
3.1.7. Traffic Signal and Illumination Plans
Illumination pole and junction Boxes Will be relocated inside the sidewalk to avoid right-of-
way takes. Wiring diagrams will be updated to reflect tfii., cRange.
i rarric Signal and Illumination plans will be updated to include the [ewi., street an8 Oregon
Avenue intersection. PRdbe II traffic signal and illumination plans will be modified to
accommodate the signalized intersection ae.,ign at tMe Ainsworth Street and Oregon Avenue
intersection. This will include a new traffic signal design at the Ain.,WortR Sty eet and Oregon
Avenue interjection.
Luminaire locations and a»ociated unction boxes and wiring will be updated per the
revised PUD lighting requirements. A revised Illumination i ecRnical Memo will be prepared
h,corporating tRe PUD's revised lighting requirements.
New details will be developed 8epicting signal head modifications to allow for 17 feet of
vertical clearance beneath all signal ori Oregon Avenue.
Traffic signal modification plans will be developed for the Oregon Avenue and 'A' Street
intersection to accommodate the revised roadway sections. This work includes. but is not
limited to, new pole locatioria, unction Boxes, wiring, and camera detection plans.
3.1.8. Signing and Pavement Marking Plans
Signing and pavement marRing plans will be updated to include the Lewis Street and Oregon
Ave intersection. Phase II signing and pavement marRing plans will be modified to
accommodate the signalized intersection design at the Ainsworth street and Oregon Avenue
haer3ection
3.1.10. Landscaping & Irrigation Pians
[an&,caping and irrigation plans will be modified to accommodate the indepen0ent
sidewalks north of baperior qtr eet.
SuBtasKss p .v s.
+ Phase I and Phase II submittal milestone may not Be coincident. It is anticipated that Phase
I will be bid for 2016 construction, and Phase II will be bid no zooner tRan 2017.
+ Conan action traffic control plans are not required and may be handled via contract
specifications.
+ CITY to provide design and plans for backage roa0way required due to access management
recommendations on Oregon Avenue. CONSULTANT will incorporate Cl i y -provided plans
in bid aet3.
+ Landscape design plan., for Pha.,e II are accomplished in Task 4.
5017P[EMENT #4, EXHIBIT A-1: SCOPE OF WORK
REVISLO: 7/7b/1D76 PAGE 4 OF 7 CHZM'_
Page 24 of 101
3.2. Specifications
CONSULTANT will prepare specificationz. azingtRe 2014 edition of the WSDOT Standard Specifications
for Road, Bridge, and Municipal Construction and w.�,Du i special Provisions. Standard plans will be
identified and assembled for inclusion in the contract documents. Modification to the ztandardz. will
be made with amendment and special provisions.
CONSULTANT will modify the previously prepared specifications to include special provisions or
amendments associated with the inclusion of the Lewis Street and Oregon Avenue intersection.
rrevionly prepared generai -,pecial provisions will be updated with current versions as provided by
WSDOT and APWA. It is assumed that contraction surveying will be included in the contractors
contracted responsibilities.
3.3. Summary of Quantities and Opinion of Cost
CONSULTANT will update opinions of cost for Phases I and II v.ith revi.,ea unit prices based on current
pricing data. Dammar—y of quantities will be updated based on design changes in Phaae., I and II.
The Task 3 scope of work is supplemented witR the following:
3.4. Plan Updates Based on Property uwner Discussions
The Cl i Y will diacu» the project with individual land owners and compile comments and concern
resulting from the discussion. the CUMbOCIAl41 will revise the plans, specifications, and estimate
based on the compiled comments provided by the CITY.
Subtask 3.4 Assumptions:
t Estimated hours are based on information provided by tRe Cl i Y on November 4 and
Iqovember 19, 2015. Additional changes beyond those currently provided by the CI i Y will
be negotiated.
Additional effort is needed to campiete the following:
3.4.2. Landscaping & Irrigation Pians
update the lanazcaping and irrigation plans at the Ainsworth and Oregon intersection to
accommodate the neve traffic ilgiialite8 intersection layout.
TASK 6. RIGHT-OF-WAY PLANS
Additional effort is needed to complete the following:
6.3 Right -of -Way Plans
Additional effort needed to regi.,e the previously prepared right-of-way plans to account for the
relocation of the proposed illumination pole., witRin tRe existing right of way.
SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK
KtV/SFU: 7175VZO1 S PAGE 5 OF 7 chm
Page 25 of 101
Task 6 scope of work is supplemented with the following task:
6.4 RigFit-ot-Way Legal Descriptions
The CONSULTANT will prepare legal descriptions for each right-of-way acquisition shown on the
rignt-OT-way plans. Legal descriptions will be prepared per WSDOTstandarda aged requiiementz..
the I.OMbO[IANI will rezolve review comments from the City and WSDOT and incorporate
resolved comments into the final legal descriptio,,a.
Subtask 6.4 A�5ump_tivna,.
+ Cl I y will provide title reports, deeds, and other necessary material to prepare each legal
descript;on.
+ The City and WSDOT will review the legal., once prior to thial submittal.
Subtask 6.4 Deliverables:
+ Draft and Final Legal descriptions for s4 right-of-way acquibitions.
Add the tollowing task to the scope of work:
TASK 8. BIDDING AND CuNSTRUCTION SUPPORT
8.1 Bidding Support
One (1) CONSULTANT staff will attend two (2) pre-bid meetings and respond to goe�tionb
presented at tMe meetings.
CONSULTANT will respond to Requeib for hiTormation (RFPs) during bid period as they are
received from the CITY.
CONSULTANT will prepare addenda to the contract documents as required by the Cl I Y.
Subtask 8.1 Assumptions:
+ 2 pre-bid meeting are a»ume8 Tor this scope of work. CITY will organize and lead the
meetings.
t 10 RFI's and 2 addenda are assumed for this scope of work.
+ uiie Bid period is assumed. If more than one bid period is required to award the work.
subsequent bid period a�Ai tance will be negotiated as additional work.
+ CITY will receive and transmit RFI's a..d addenda to BiMlers.
Sudta5K 8.7 Deliverables:
+ Addenda and responses to RFI'., in PDF for, ,at.
8.2 Construction Support
One (1) COMsu[IAM I ,taff will attend one pre -construction meeting and respond to questions
presented at the meeting.
SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK ��
HLV15LO: 7/752075 PAGE 6 OF 7
Page 26 of 101
COISISULTANT will review contactor material submittals related to construction of traffic :,ignal3
and illumination zyatem.
CONSULTANT will respond to contrartora' Requettz. for Intormation (RFI's) during construction as
they are received from the CITY.
5ubtask 8.2 Assumptions:
+ Cl i y Will organi,.e ai,!! lead the pre -construction meeting.
+ CITY will review and respond to all aabmittal., unrelated to traffic signals and illumination
work.
+ Ci i y will receive, log, track, and transmit all RFI's submittals.
+ 15 RFI's are assumed for thin ,cope of work.
+ No CONSULTANT involvement in change orders is included in this work.
+ Review submittals for general conformance with the design concept and general
compliance with the requirements of the contract for construction. Such review will not
relieve the Contractor from ita reapon.,ibility for perto� mance in accordance with the
contract for construction, nor is such review a guarantee that the work cove,ea By tRe
:)uBmittalb ib tree of errors, inconsistencies or omissions.
Subrask 8.2 Deliverables:
+ Rezwpumea to RFi's in PDF format.
SUPPLEMEM i w47 17,&1710 1 H-1: SCOPE OF WORK
RtV/JtU: 7/15T1U75 PAGE 7 OF 7
Page 27 of 101
City of Pasco; washington
E.%Hi6it E -'r
Oregon Avenue (SR -397) Corridor Trarrit; Study & Design
CH2M HILL
Labor Hours (See Attached Laoor Summary) 1.618 $64,498.65
Direct Salary Cost $64,498.65
D;rct Salary Escalation Cost (estimated)
2015 to z0 --i6 0% $u.uu
i otal Direct Salary Cost $64;498.65
U.erflead Coat @ 114.16% of Total Direct Salary Cost $ /3,631.ti6
Fixed Fee @ 3u.u% or I vial Direut Swary- Croat $19,34J.65
I otal Overhead & Fixed Fee Cost $92,981.25
10101 LaSur (:vat
Direct Expenses
No.
Each
LIM
Reports
u
$0.05
$0.00
m6c. copies
0
$U. -U-3
$0.00
Reprographics
u
$40
$0.00
Mail/Deliveries/etc.
0
$15
$0.00
IGlileavu u
Mi. @
$0.560
/Mile
$u.uu
Auto Rental/Gasoline 5
aay5 L
$85
May
$425.00
[o -aging 0
days @
$110
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$u.0u
Aerial Photographs
u
$3;000
$0.00
1 ravel Total (airfare, train, etc)
0
$5uu
$0.00
Equipment Rantals, EDM; GPS
0
$50
$u.uu
Parking
u
$30
$0.00
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$75
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zbu.uu
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0
$47500.0-0
$0.00
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$Z,uuu.uu
$0.00
Materials Lao
u
$600.00
$0.00
Total Expenses
$425
5.6contract�
Bernardo I vviils Hrcniiacit
$6,238.80
Total 5ul3coniracis
$o,z38.80
1 utal Eump sum Price (Labor; Expenses, su6;untra%As) $164,144
Page 1 vT 1
Page 28 of 101
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Page 29 of 101
AGENDA REPORT
FOR: City Council February 10, 2016
TO: Dave Zabell, City Manager Regular Meeting: 2/16/16
Rick White, Director
Community & Economic Development
FROM: Dave McDonald, City Planner
Community & Economic Development
SUBJECT: Street Vacation: A Portion of S. Walnut Ave. (MF# VAC 2016-002)
I. REFERENCE(S):
Overview Map
Vicinity Map
Proposed Resolution
Vacation Petition
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. , a resolution setting 7:00
P.M., Monday, March 21, 2016, as the time and date to conduct a public hearing to
consider vacating a portion of South Walnut Avenue.
III. FISCAL IMPACT:
Will facilitate construction of a new industrial building.
IV. HISTORY AND FACTS BRIEF:
Verdesian Life Sciences, formally Northwest Ag -Services, is in the process of
expanding their facilities on East "B" Street. The company needs to construct a new
42,000 square foot building at the northeast corner of East "B" Street and South Walnut
Avenue. To facilitate the new building Verdesian Life Sciences has petitioned to
vacation a portion of South Walnut Avenue. Without the vacation the building will not
fit on the property.
South Walnut Avenue is an old 80 -foot right-of-way that terminates into railroad
property one block south of "B" Street. Verdsian is requesting the east 10 feet of
Walnut Avenue adjacent to their building site be vacated. South Walnut is a local
Page 30 of 101
access street that only needs to be 60 feet wide. The proposed vacation will reduce the
right-of-way to 70 feet until property owners on the west side of the street redevelop
and request a further reduction to the 60 standard. Verdesian now operates out of nine
buildings in the neighborhood most of which required street and alley vacations before
they could be built.
The petition requires the City Council to fix a public hearing to consider the vacation
request. The earliest regular Council meeting for a public hearing, which provides the
statutory 20 -day hearing notice, is March 21, 2016
V. DISCUSSION:
Page 31 of 101
• Item: Street Vacation - Ptn. of Walnut Av
Overview •
Applicant: Verdesian Life Sciences N
Map2016-002File #. VAC
1V
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Vicinity Item: Street Vacation - Ptn. of Walnut Av
Applicant: Verdesian Life Sciences N
Map File #: VAC 2016-002
10' 1 "A" ST
i
64
ffln
RESOLUTION NO.
A RESOLUTION SETTING 7:00 PM, MONDAY, MARCH 21, 2016 AS THE TIME
AND DATE TO CONDUCT A PUBLIC HEARING TO CONSIDER VACATING A
PORTION OF SOUTH WALNUT AVENUE.
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate easements; and
WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by
Resolution, NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That a public hearing to consider vacating the east 10 feet of South Walnut Avenue
between East "A" Street and East `B" Street, will be held before the City Council of the City of
Pasco in the Council Chambers at 525 N. Third Avenue, Pasco, Washington, at the hour of 7:00
p.m., on March 21, 2016. That the City Clerk of the City of Pasco give notice of said public
hearing as required by law.
Passed by the City Council of the City of Pasco this 16th day of February, 2016.
Matt Watkins
Mayor
ATTEST:
Debra L. Clark,
City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
Page 34 of 101
Exhibit Item' Street Vacation - Ptn. of Walnut Av
Applicant: Verdesian Life Sciences x
� File #: VAC 2016-002 I
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CITY OF PASCO
STREET/ALLEY VACATION PETITION
MASTER FILE # V" DATE SUBMITTED: ;Z /r
FEE $200
I, we the undersigned, owners of two-thirds of the privately awned abutting
property hereby petition the City Council of the City of Pasco to vacate the
following described street/alley rights-of-way:
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APPLICANT;
Print Name:
Sign Name
Address:
Phone # _ . /y, y Date
Print Name:
Sign Name:
Date
Print Name:
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Print Name:
Sign Name:
Date
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PROPERTY OWNED (Legal Description}
Page 36 of 101
AGENDA REPORT
FOR: City Council February 9, 2016
TO: Dave Zabell, City Manager Regular Meeting: 2/16/16
Rick White, Director
Community & Economic Development
FROM: Dave McDonald, City Planner
Community & Economic Development
SUBJECT: Annexation: Thorne Annexation (MF# ANX 2016-001)
I. REFERENCE(S):
Vicinity Map
Annexation Petition
Proposed Annexation Ordinance
Proposed Zoning Ordinance
Planning Commission Report and Minutes Dated: 1/21/16
H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
CONDUCT PUBLIC HEARING
MOTION A: I move to adopt Ordinance No. , an Ordinance relating to
annexation and annexing certain real property to the City of Pasco and, further,
authorize publication by summary only.
MOTION B: I move to adopt Ordinance No. , an Ordinance of the City of
Pasco, Washington, assigning zoning to the Thorne Annexation Area as recommended
by the Planning Commission and, further, authorize publication by summary only.
III. FISCAL IMPACT:
The addition of $288,300 to the total assessed value of the City.
IV. HISTORY AND FACTS BRIEF:
On January 4, 2016, the City Council passed Resolution No. 3617 accepting a "Notice
and Intent' to commence annexation proceedings for the Thorne Annexation Area.
Following the passage of the resolution a final petition was submitted to the City.
Page 37 of 101
The petition has been reviewed by the County Assessor and has been determined to be
sufficient to constitute a legally acceptable petition under the petition method of
annexation. The petition represents 100 percent of the ownership.
The next step in the annexation process requires the City Council to hold a public
hearing on the proposed annexation.
V. DISCUSSION:
The proposed Annexation Ordinance (Motion "A"), if adopted, will cause the area in
question to be annexed to the City subject to the following conditions:
1. The Pasco Comprehensive Plan will continue to be applicable to the area.
2. The annexation area will not assume any existing bonded indebtedness.
3. The annexation area will be assigned to Voting District #4.
The Planning Commission conducted a zoning determination hearing for the proposed
annexation area on January 21, 2016 and recommended the area be R-3 (Medium
Density Residential). Motion "B" will establish R-3 zoning for the annexation area.
Page 38 of 101
Item: Thorne Annexation
Vicinity
Applicant: R & D Partnership N
Map
File #. ANX 2016-001
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PTi;THTION FOR ANNEXATM11 TO THE CRTY OF PASCO
TO: The City Council of the City of Pasco
525 North Third Avenue
Pasco, Washington 99301
The undersigned, being the owners of not less than sixty percent
(60%), in value, according to the assessed valuation for general taxation, of
the real property described in Exhibit "A" attached hereto, lying contiguous
to the City of Pasco, Washington, do hereby petition that such territory be
annexed to and made a part of the City of Pasco under the provisions of
RCW 35.14.120, et seq., and any amendments thereto, of the State of
Washington.
The territory proposed to be annexed is within Franklin County,
Washington, and is described in Exhibit "I", attached hereto.
WHEREFORE, the undersigned respectively petition the honorable
City Council and ask:
(a) That appropriate action be taken to entertain this petition,
fixing a date for a public hearing, causing notice to be published and
posted, specifying the time and place of such hearing, and inviting all
persons interested to appear and voice approval or disapproval of such
annexation; and,
(b) That following such hearing the City Council determine by
Ordinance that such annexation shall be effective; and that property so
annexed shall become a part of the City of Pasco, Washington, subject to its
laws and ordinances then and thereafter enforced.
The Petitioners subscribing hereto agree that all property within the
territory hereby sought to be annexed shall not assume any existing
indebtedness and will not require simultaneous adoption of zoning
regulations in accordance with the City Council's acceptance of the Notice of
Intention to Commence Annexation as indicated in Resolution No. 3677 as
recorded in the January 4, 2016 Council minutes of the City of Pasco,
Washington.
This Petition is accompanied by and has attached hereto as Exhibit
°2" a diagram which outlines the boundaries of the property sought to be
annexed.
Page 40 of 101
WARNING: Every person who signs this petition with any other than
his/her name, or who knowingly signs more than one of these petitions,
or signs a petition seeking an election when he/she is not a legal voter,
or signs a petition when he/she is otherwise not qualified to sign, or who
makes herein any false statement, shall be guilty of a misdemeanor.
PRAYER OF PETITION: (1) Annexation of area described and depicted
in Exhibits "I" and "2", without (2) assumption of indebtedness of the
City of Pasco and without (3) simultaneous adoption of the City of Pasco
Zoning Regulations.
DATE
OWNER'S SIGNATURE PRINT NAME/ADDRESS SIGNED
1.
2.
3.
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6.
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11.
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Page 41 of 101
Affidavit of Signature for
Annexation Petitions for the City of Pasco,
Washington
Under the penalty of perjury, I declare under oath, that I am authorized to sign deeds and
encumbrances on behalf of R & D Partnership and I am further authorized to sign annexation
petitions on behalf of R & D Partnership, for the purpose of causing Franklin County Parcel #
117641017 (341`7 Road 68) to be annexed to the City of Pasco.
State of Washin1kn )
i! ): ss.
County of F' 4G klllh )
Date
I certify that I know or have satisfactory evidence that P4 0 j 0 0&16 5'A r he person
who appeared before me, and said person acknowledged that (he/she) signed this instrument, on oath
stated that (he/she) was authorized to execute the instrument and acknowledged it as
the p2ytr ey-s of R & D Partnership to be the free and voluntary act of such party
for the uses and purposes mentioned in this instrument.
Given under my hand and official seal this 15 day of
NOTARY PUBLIC NOTARY FU LIC in and for the State of Washington
State of Washln os Residing at a' Gl/i than u/�
ANGELA N. PITMAN My Commission Expires: &Sr
NAY COMMISSION EXPUM
08/25/2419
Page 42 of 101
EXHIBIT # 1
Annexation Legal
Beginning at point on the west right-of-way line of Road 68, said point being the
intersection of the north line of Lot 1, Valley View Addition; Thence easterly along the
easterly projection of the north line of said Lot 1 to the east right-of=-way line of Road
68; Thence continuing easterly along the easterly projection of said Lot 1 to the
intersection with the west right-of-way line of Aintree Lane; Thence southerly along
said right-of-way line and the southerly projection thereof to the intersection with the
north right-of-way line of the Franklin County Irrigation District Canal; Thence
westerly along the north right-of-way line of said canal right-of-way to the intersection
with the east right-of-way line of Road 68; Thence westerly along a line that intersects
with the southeast corner of Lot 10, Valley View Addition, said southeast corner also
being a point on the west right-of-way line of Road 68; Thence northerly along the west
right-of-way line of Road 68 to the point of beginning.
Page 43 of 101
EXHIBIT # 2
Thorne Annexation
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Page 44 of 101
WHEN RECORDED PLEASE RETURN TO:
City of Pasco
Attn: City Planner
525 North 3'
Pasco, WA 99301
ORDINANCE NO.
AN ORDINANCE relating to annexation and annexing certain real property to the City of Pasco.
WHEREAS, the City Council of the City of Pasco has declared, its intent to annex the
following described territory to the City of Pasco pursuant to RCW Chapter 35A.14; and
WHEREAS, notice of the public hearing on the proposed annexation has been published
and posted as required by law; and,
WHEREAS, a public hearing on the proposed annexation was held on February 16, 2016;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN
AS FOLLOWS:
Section 1. That the following described area, situated in Franklin County, Washington to -
wit:
Beginning at point on the west right-of-way line of Road 68, said point being the
intersection of the north line of Lot 1, Valley View Addition; Thence easterly along the
easterly projection of the north line of said Lot 1 to the east right-of-way line of Road
68; Thence continuing easterly along the easterly projection of said Lot 1 to the
intersection with the west right-of-way line of Aintree Lane; Thence southerly along
said right-of-way line and the southerly projection thereof to the intersection with the
north right-of-way line of the Franklin County Irrigation District Canal; Thence
westerly along the north right-of-way line of said canal right-of-way to the intersection
with the east right-of-way line of Road 68; Thence westerly along a line that intersects
with the southeast corner of Lot 10, Valley View Addition, said southeast corner also
being a point on the west right-of-way line of Road 68; Thence northerly along the west
right-of-way line of Road 68 to the point of beginning;
as depicted in the map attached hereto and labeled Exhibit "1" be and the same is hereby annexed
to the City of Pasco and is hereby declared to be within the corporate limits of the City of Pasco.
Section 2. That the Comprehensive Plan of the City of Pasco be and the same is hereby
adopted for the above described tract of land.
Section 3. That said tract of land shall not assume any portion of the existing bonded
indebtedness of the City of Pasco.
Page 45 of 101
Section 4. That said tract of land shall be in Voting District # 4.
Section 5. That a certified copy of this ordinance be and the same shall be filed with the
Franklin County Commissioners.
Section 6. This ordinance shall be in full force and effect on March 1, 2016.
PASSED by the City Council of the City of Pasco this 16th day of February 2016.
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
-2-
APPROVED AS TO FORM
Leland B. Kerr, City Attorney
Page 46 of 101
EXHIBIT
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, ASSIGNING ZONING TO THE
THORNE ANNEXATION AREA AS RECOMMENDED BY THE PLANNING COMMISSION.
WHEREAS, on January 21, 2016, the Planning Commission of the City of Pasco conducted a
public hearing to develop a recommendation for the assignment of zoning to certain property; in the event
the property was incorporated within the City; and
WHEREAS, on February 16, 2016, Ordinance No. , effectively annexed certain real
property to the City of Pasco; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS
FOLLOWS:
Section 1. That the following described area, situated in Franklin County, Washington to -wit:
Beginning at point on the west right-of-way line of Road 68, said point being the
intersection of the north line of Lot 1, Valley View Addition; Thence easterly along the
easterly projection of the north line of said Lot 1 to the east right-of-way line of Road 68;
Thence continuing easterly along the easterly projection of said Lot 1 to the intersection
with the west right-of-way line of Aintree Lane; Thence southerly along said right-of-way
line and the southerly projection thereof to the intersection with the north right-of-way
line of the Franklin County Irrigation District Canal; Thence westerly along the north
right-of-way line of said canal right-of-way to the intersection with the east right-of-way
line of Road 68; Thence westerly along a line that intersects with the southeast corner of
Lot 10, Valley View Addition, said southeast corner also being a point on the west right-of-
way line of Road 68; Thence northerly along the west right-of-way line of Road 68 to the
point of beginning;
as depicted in the map attached hereto and labeled Exhibit No. "1" be and the same is hereby assigned R-
-3 (Medium -Density Residential) zoning.
Section 2. That any and all zoning maps be and the same are hereby amended to conform to the
aforesaid assignment of zoning.
Section 3. This ordinance shall be in full force and effect on March 1, 2016.
PASSED by the City Council of the City of Pasco this 16th day of February, 2016.
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Page 48 of 101
EXHIBIT
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REPORT TO PLANNING COMMISSION
MASTER FILE NO: (MF# ZD2016-001) APPLICANT: City of Pasco
ACTION DATE: 1/21/2016 PO Box 293
Pasco, WA 99301
BACKGROUND
REQUEST: Develop zoning recommendation for the Thorne Annexation Area.
1) AREA ID: Area Size # of Dwellings Population
Thorne Annexation 1.09 acres 1 7
2) UTILITIES: City water and sewer lines are located in Aintree Lane on the
east side of the property. Water and sewer lines are also located in Road 60
to the south of the FCID canal.
3) LAND USE AND ZONING: The proposed annexation area is currently zoned
R -S-20 under the County zoning and contains a house and a shop.
Surrounding properties are zoned and developed as follows:
NORTH: C-1 — Commercial Strip Center
SOUTH: C-1 - Fire Station # 83
EAST: R-1 - Single -Family Residences
WEST: RS -20 - Single -Family Residences
4) COMPREHENSIVE PLAN: The proposed annexation site is in an area of
transition between a low-density and mixed residential land use
designations and can be consider for either low-density residential
development or medium -density development. The Chapel Hill development
to the east of the site is designated for mixed residential development and
has been zoned R-4, R-3 and R-1. Plan Policy H-1 -A encourages the location
of medium and high density housing near arterial streets. Policy H -1-B suggests
medium and high density housing should be located to avoid the need for
access through lower density neighborhoods. The Comprehensive Plan also
suggests the City should strive to maintain a variety of housing option for Pasco
residents including townhouses, condominiums, and apartments (H -2-A).
5) ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency
for this project. Based on the SEPA checklist, the adopted City
Comprehensive Plan, City development regulations, and other information, a
threshold determination resulting in a Determination of Non -Significance
(DNS) has been issued for this project under WAC 197-11-158.
1
Page 50 of 101
ANAT.VRiG
The proposed Thorne Annexation site contains one single-family dwelling
built in 1967 and a large shop built about 15 years ago. The proposed site
is located on the east side of Road 68 which is a major arterial street that
connects much of west Pasco to I-182.
In determining the most appropriate zoning for the annexation area the
Planning Commission needs to consider the existing land uses, development
patterns, current County zoning, policies of the Comprehensive Plan and the
land use designations of the land use map. The Planning Commission also
needs to be guided by the criteria in PMC 25.88.060 (as discussed below) in
developing a zoning recommendation.
The properties to the north and south of the proposed annexation area are
zoned C-1 (Retail Business) with the north being developed with a
commercial building and a Maverik gas station and the southern property
being developed with Fire Station # 83. The parcel to the northeast across
Aintree Lane is zoned R-4 and the parcel to the east is currently vacant and
zoned R-1. The property owner has a pending application to change the
zoning on this parcel to R-3. In 2013 the Council approved a preliminary
plat for a small development on the vacant parcel. However, due to the
topography of the site and the cost of utility services the development was
not financially feasible. A new developer is willing to try developing the site
with a product that will hopefully carry the cost of the infrastructure.
Additional housing units are required to cover the cost of bringing sewer
under the FCID canal to the property; hence the rezone request to R-3. The
Comprehensive Plan identifies the vacant parcel for mixed residential uses
however, for the property to qualify for R-3 zoning primary access needs to
be from an arterial street. The need for arterial street access is the driving
force behind the proposed annexation request.
The proposed annexation site is in an area of transition between a low-
density and mixed residential land use designations and can be consider for
either low-density residential development or medium -density development.
However, being located on a major street it would be more appropriate to
consider R-3 zoning for the site.
The initial review criteria for considering a rezone application are explained
in PMC 25.88.030. The criteria are listed below as follows:
1. The changed conditions in the vicinity which warrant other or additional
zoning:
• The property is located within the Pasco Urban Growth Boundary.
2
Page 51 of 101
• The property in question may be annexed to the City of Pasco.
• The property is located on a major high traffic volume street
between two properties zoned C-1 Retail Business.
• Upon annexation the area will need to be zoned.
• All properties to the north, east and south have been annexed to
the City.
• The Chapel Hill subdivision to the east is nearing completion. This
is a mixed use development containing C-1, R-4, R-3 and R-1
zoning.
2. Facts to justify the change on the basis of advancing the public health,
safety and general welfare.
The property may be annexed to the City and will need to be zoned. The
justification for the rezone is the fact that if a zoning designation is not
determined the property could become annexed without a zoning. For
the advancement of the general welfare of the community the property
needs to be zoned consistent with the established development patterns.
3. The effect rezoning will have on the nature and value of adjoining
property and the Comprehensive Plan.
Zoning the proposed annexation area to R-3 will have minimal to no
impact on surrounding properties and will support the Comprehensive
Plan policies (Policy H -1-A) that encourage the location of medium and high
density housing near arterial streets. The proposed rezone also supports
Policy H -1-B that suggests medium and high density housing should be
located to avoid the need for access through lower density neighborhoods.
In other areas of the community, including the Chapel Hill subdivision,
where multi -family development adjoins single-family development Franklin
County records indicate there is no diminution of value for either single-
family homes or multi -family structures.
4. The effect on the property owners or owner of the request is not granted.
Without the annexation area being assigned a specific zoning district, the
area will essentially be un -zoned upon annexation. The area needs to be
zoned for the benefit of the property owners and property owners
adjoining the proposed annexation area.
S. The Comprehensive Plan land use designation for the property.
Policies of the Comprehensive Plan suggest the annexation area could be
rezoned for higher density residential uses. The site is in a transition
area between a mixed and low-density residential area and could be
zoned for low-density or medium -density residential. However, the
policies of the Plan support an R-2 or R-3 zoning designation.
3
Page 52 of 101
FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial findings
drawn from the background and analysis section of the staff report. The Planning
Commission may add findings to this listing as the result of factual testimony and
evidence submitted during the open record hearing.
1) The site is within the Pasco Urban Growth Boundary.
2) The Urban Growth Boundary was established by Franklin County in 1994.
3) The property is being proposed for annexation by March 2016.
4) The annexation site is located in an area of transition on the land use map
and as such the site has the opportunity to be zoned for low-density or
medium density land uses. However policies of the Plan support R-2 or R-3
zoning.
5) Properties to the north and south of the annexation site are zoning C-1
Retail Business. Properties to the northeast of the site across Aintree Lane
are zoned R-4 and contain a large apartment complex (The Crossings at
Chapel Hill)
6) The site is located on Rd 68 which is classified as an arterial street. Road
68 is one of the main streets in the community that provides access to I-182
and to the commercial center north of I-182.
CONCLUSIONS BASED ON STAFF FINDINGS OF FACT
Before recommending approval or denial of a rezone the Planning Commission
must develop its conclusions from the findings of fact based upon the criteria
listed in PMC 25.88.060 and determine whether or not:
(1) The proposal is in accord with the goals and policies of the Comprehensive
Plan.
Zoning the proposed annexation site to R-3 is supported by Plan Policy H -1-A
and H -1-B.
(2) The effect of the proposal on the immediate vicinity will not be materially
detrimental.
Rezoning the proposed annexation site to R-3 will have minimal impact of the
surrounding commercial zoned properties and may allow the property to the
east to be developed to provide variety in housing opportunities for Pasco
residents.
(3) There is merit and value in the proposal for the community as a whole.
0
Page 53 of 101
There is merit and value in following the guidance of the Comprehensive Plan
when assigning zoning to properties within the community. Policies of the
plan suggest this property should be zoned for medium density residential
uses.
(4) Conditions should be imposed in order to mitigate any significant adverse
impacts from the proposal.
The rezone site is located on a major street between to C-1 properties as a
result there is no need to impose mitigation measures. Additionally, rezoning
the property to R-3 is supported by policies of the Comprehensive Plan further
suggesting no mitigation measures are needed.
(5) A concomitant agreement should be entered into between the City and the
petitioner, and if so, the terms and conditions of such an agreement.
A concomitant agreement is not needed.
STAFF RECOMMENDATION
A public hearing has been scheduled on the proposed Thorne
Annexation for February 1, 2016. The zoning determination therefore
needs to be completed by the Planning Commission on January 21,
2016.
MOTION: I move the Planning Commission adopt the Findings of Fact as
contained in the January 21, 2016 staff report.
MOTION: I move, based on the findings of fact as adopted, the Planning
Commission recommend the City Council zone the Thorne
Annexation Area to R-3, as indicated on the zoning map identified
as Exhibit # 1 attached to the January 21, 2016 staff report.
Page 54 of 101
Zoning
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Applicant: City of Pasco
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B. Zoning Determination Zoning Determination for Unincorporated
Property (MF# ZD 2016-001)
Chairwoman Polk read the master file number and asked for comments from staff.
Rick White, Community & Economic Development Director, discussed the zoning
determination for THE Thorne Annexation Area. The site contains roughly over an
acre and the current land use is RS -20 zoning with a single-family home. The
property is in the County but prior to annexation the Planning Commission must
determine the zoning appropriate. The property owners have submitted an intent to
annex that has been accepted by City Council. The Comprehensive Plan indicates that
the site is within a transitional are between low-density and mixed -residential land
uses. The parcel to the northeast of the property is zoned R-4 and the parcel to the
east is vacant and currently zoned R-1, however the Planning Commission will
consider additional deliberations of the zoning of that property later in the meeting.
This property is not tucked in behind the existing residential neighborhood. The
property has frontage on Road 68 and is located between the commercial area to the
north and the fire station to the south. Staff provided findings about the property,
basically the property is undergoing an annexation and is located on a major high
traffic volume street between two commercial properties. The criteria required by the
Pasco Municipal Code to establish a zone change has been addressed in the staff
report.
Staff recommended the Planning Commission consider R-3 zoning for the property
based the findings and criteria discussed in the staff report. Staff suggested the
Planning commission make a recommendation to the Council at this meeting so the
annexation process can be completed by the end of February.
Scott Lybbert, 2839 W. Kennewick Avenue, spoke on behalf of this application. There
would be benefits for his overall project on the neighboring parcel if this property was
annexed and zoned R-3. This gives frontage to Road 68 with improvements that could
limit the risks for those turning left onto Valley View Lane.
Commissioner Bowers asked if this was owned by Mr. Aldridge, the owner of the
neighboring property.
Mr. White responded that this property was owned by Mr. & Mrs. Thorne.
Chairwoman Polk added that Mr. & Mrs. Thorne are interested in selling the property
to add to the neighboring property for a project.
Phillip William Schmidt, 3417 Road 68, spoke on behalf of Mr. Thorne as his son-in-
law. He stated that he currently lives at the residence and has been cleaning up the
property with the idea of selling it. It is an older home built in 1969 and gets all of the
drinking water from a 253' well on the property and has its own septic system. Both
1
Page 62 of 101
systems are faltering so the annexation would allow for the Thorne's to tie into City
sewer and water on Aintree behind the house.
With no further comments the public hearing closed.
Chairwoman Polk asked what the current zoning of the property would be considered.
Mr. White responded t RS -20 since it is a large house on 1 acre.
Chairwoman Polk asked what would happen if it were zoned RT (Residential
Transition) .
Mr. White answered that RT zoning is typically reserved for properties or locations that
are awaiting the availability of City services, which doesn't fit this lot.
Chairwoman Polk expressed concern over rezoning this property to R-3 when the
neighboring property has a rezone that is still being deliberated.
Mr. White responded that this parcel itself can be justified for R-3 zoning because of
its location on a major street and its adjacency to the commercial to the north and
south. And while the fire station isn't a commercial use it is a use that most would
not want to locate a single-family home due to the amount of sirens and fire trucks
responding to emergencies. The annexation and zoning hold more promise for
working issues out with the property to the east more than they do as they currently
exist.
Commissioner Bowers asked if it is preliminary to grant this rezone before the
concomitant agreement is worked out for the adjacent property.
Mr. White answered that he didn't think so since they are two separate parcels and
anything in terms of a concomitant agreement are going to extend and certainly be
sensitive to the adjacent neighborhood and parcels to the east.
Commissioner Bowers asked if it would be make sense to push this decision off until
February when the adjacent property's rezone is determined.
Chairwoman Polk responded that since this is a different applicant and regardless of
the outcome of the adjacent property, this applicant will still wish to annex and have
the zoning determined to be R-3, she would be in favor of determining the zoning and
moving forward at this meeting.
Dave McDonald, City Planner, stated that it is a separate piece of property and if
annexed in the future, a recommendation would still be R-3. It is not an appropriate
place to develop R-1. In fact, in the future Road 68 will need to be improved and the
RS -20 zoning will not be able to foot the bill for curb, gutter and sidewalk. If the
adjacent property never moves forward, at least this property could still be improved
2
Page 63 of 101
and developed.
Chairwoman Polk asked if it would be cost prohibitive in the future if this site wants to
develop as commercial in the future and it would need to get rezoned again.
Mr. White responded that he didn't know if it would be cost prohibitive but they would
have that opportunity. It might not be favorable to extend commercial zoning down
the Road 68 Corridor, which presents traffic problems.
Commissioner Bowers moved, seconded by Commissioner Greenaway, the Planning
Commission adopt the findings of fact as contained in the January 21, 2016 staff
report. The motion passed unanimously.
Commissioner Bowers moved, seconded by Commissioner Greenaway, based on the
findings of fact as adopted the Planning Commission recommend the City Council
zone the Thorne Annexation Area to R-3, as indicated on the zoning map identified as
Exhibit #1 attached to the January 21, 2016 staff report. The motion passed
unanimously.
3
Page 64 of 101
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Department of Ecology Loan Refinancing
I. REFERENCE(S):
Proposed Ordinance
February 11, 2016
Regular Meeting: 2/16/16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. 4268, relating to contracting indebtedness;
providing for the issuance, sale and delivery of a not to exceed $4,025,000 principal
amount limited tax general obligation bond to provide funds to repay the City's
outstanding loan from the Department of Ecology and to pay the costs of issuance and
sale of the bond; fixing or setting parameters with respect to certain terms and
covenants of the bond; appointing the City's designated representative to approve the
final terms of the sale of the bond; and providing for other related matters and, further,
to authorize publication by summary only.
III. FISCAL IMPACT:
With the refinancing of the outstanding debt with the Department of Ecology (DOE),
the Utility Fund (Sewer) will save approximately $200,000 over the life of the
remaining debt in interest through 2019. This savings calculation is based on the
possible scenario of refinancing the entire remaining debt of $5,640,000 with
consideration of a lower interest rate. The buy down of the debt by $1,720,000 results
in a greater savings to the utility. With the refinancing being proposed, the operating
budget of the utility, for payment of debt, will be reduced by $1,702,000 over the life
of the bonds thru 2019. On an annual basis, savings to the operating budget per year is
as follows:
2016 $214,775
2017 $457,091
2018 $495,183
2019 $534,951
IV. HISTORY AND FACTS BRIEF:
Page 65 of 101
The City entered into an agreement with the DOE to borrow $24,664,959, over 20
years at 3.5%, to implement a multiphase wastewater facility upgrade project. The first
scheduled principal and interest payment was made in 2000 with the last payment
scheduled for 2019.
The outstanding debt as of January 31, 2016 is approximately $5,640,000. As part of
the refinancing, the City will be applying $1,720,000 of debt reserves to the current
debt, thereby reducing the refinancing amount to approximately $4,025,000. (The
amount above $4m is estimated at the costs of closing and completing the transaction.)
Given low interest rates in today's financial markets, a Request for Financing was sent
to 10 financial institutions requesting a response by February 8. Four financial
institutions responded to the request. Following evaluation of the proposals, staff's
recommendation is for the award of the refinancing to the Bank of Cashmere, with an
interest rate of 1.36%.
As in prior financing ordinances, assuming Council approves the ordinance, a City
Official has been designated to complete the details of transaction. In the proposed
ordinance, the Interim Finance Manager has been designated as the City's designee to
conduct the bond sale closing. Closing is expected to occur on February 24.
V. DISCUSSION:
At the Council workshop of February 8, City Council was given an overview of the
proposed refinancing. Approval of the Ordinance at the meeting will allow staff to
complete the refinancing process.
Page 66 of 101
CITY OF PASCO, WASHINGTON
[9) 11103 V/_VLei ailk Cox"
y.T.�:l
AN ORDINANCE of the City of Pasco, Washington, relating to
contracting indebtedness; providing for the issuance, sale and delivery of a not to
exceed $4,025,000 principal amount limited tax general obligation bond to
provide funds to repay the City's outstanding loan from the Department of
Ecology and to pay the costs of issuance and sale of the bond; fixing or setting
parameters with respect to certain terms and covenants of the bond; appointing
the City's designated representative to approve the final terms of the sale of the
bond; and providing for other related matters.
Passed February 16, 2016
This document prepared by:
Foster Pepper PLLC
1111 Third Avenue, Suite 3400
Seattle, Washington 98101
(206) 447-4400
51491596.4 Page 67 of 101
TABLE OF CONTENTS*
Page
Section1 .
Definitions............................................................................................................... 1
Section 2 .
Findings and Determinations.................................................................................. 2
Section 3 .
Authorization of Bond............................................................................................ 3
Section 4 .
Description of the Bond; Appointment of Designated Representative ................... 3
Section 5 .
Bond Registrar; Registration and Transfer of Bond ............................................... 3
Section 6 .
Form and Execution of Bond.................................................................................. 4
Section7 .
Payment of Bond..................................................................................................... 5
Section 8 .
Bond Fund; Deposit of Proceeds............................................................................ 5
Section9 .
Prepayment............................................................................................................. 5
Section10 .
Failure To Pay Bond............................................................................................... 5
Section11 .
Pledge of Taxes....................................................................................................... 5
Section 12 .
Tax Covenants; Designation of Bond as "Qualified Tax Exempt
Obligations."........................................................................................................... 6
Section 13 .
Refunding or Defeasance of the Bond.................................................................... 6
Section 14 .
Sale and Delivery of the Bond................................................................................ 7
Section 15 .
Supplemental and Amendatory Ordinances............................................................ 7
Section 16 .
General Authorization and Ratification.................................................................. 7
Section17 .
Severability............................................................................................................. 8
Section 18 .
Effective Date of Ordinance................................................................................... 8
Exhibit A Parameters for Final Terms
*The cover page, table of contents and section headings of this ordinance are for convenience of reference only, and
shall not be used to resolve any question of interpretation of this ordinance.
51491596.4 -1 Page 68 of 101
CITY OF PASCO, WASHINGTON
ORDINANCE NO. 4268
AN ORDINANCE of the City of Pasco, Washington, relating to
contracting indebtedness; providing for the issuance, sale and delivery of a not to
exceed $4,025,000 principal amount limited tax general obligation bond to
provide funds to repay the City's outstanding loan from the Department of
Ecology and to pay the costs of issuance and sale of the bond; fixing or setting
parameters with respect to certain terms and covenants of the bond; appointing
the City's designated representative to approve the final terms of the sale of the
bond; and providing for other related matters.
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. Definitions. As used in this ordinance, the following capitalized terms
shall have the following meanings:
(a) "Bond" means the Limited Tax General Obligation Bond, 2016, issued pursuant to
and for the purposes provided in this ordinance.
(b) "Bond Counsel" means the firm of Foster Pepper PLLC, its successor, or any other
attorney or firm of attorneys selected by the City with a nationally recognized standing as bond
counsel in the field of municipal finance.
(c) "Bond Fund" means the Limited Tax General Obligation Bond Fund, 2016, of the
City created for the payment of the principal of and interest on the Bond.
(d) "Bond Register" means the books or records maintained by the Bond Registrar for
the purpose of identifying ownership of the Bond.
(e) "Bond Registrar" means the Finance Manager of the City or any successor bond
registrar selected by the City.
(f) "City" means the City of Pasco, Washington, a municipal corporation duly
organized and existing under the laws of the State.
(g) "City Council" means the legislative authority of the City, as duly and regularly
constituted from time to time.
(h) "Code" means the United States Internal Revenue Code of 1986, as amended, and
applicable rules and regulations promulgated thereunder.
(i) "Designated Representative" means the officer of the City appointed in Section 4 of
this ordinance to serve as the City's designated representative in accordance with RCW
39.46.040(2).
-1-
51491596.4 Page 69 of 101
0) "Final Terms" means the terms and conditions for the sale of the Bond including
the amount, date or dates, denominations, interest rate or rates (or mechanism for determining
interest rate or rates), payment dates, final maturity, redemption rights, price, and other terms or
covenants, including minimum savings for repayment of the loan.
(k) "Finance Manager" means the finance manager or such other officer of the City
who succeeds to substantially all of the responsibilities of that office.
(1) "Government Obligations" has the meaning given in RCW 39.53.010, as now in
effect or as may hereafter be amended.
(m) "Issue Date" means the date of initial issuance and delivery of the Bond to the
Purchaser in exchange for the purchase price of the Bond.
(n) "Purchase Offer" means an offer to purchase the Bond, setting forth certain terms
and conditions of the issuance, sale and delivery of the Bond, which offer is authorized to be
accepted by the Designated Representative on behalf of the City, if consistent with this
ordinance.
(o) "Purchaser" means the corporation, firm, association, partnership, trust, bank,
financial institution or other legal entity or group of entities selected by the Designated
Representative to serve as purchaser in a private placement.
(p) "Record Date" means the Bond Registrar's close of business on the 15th day of the
month preceding an interest payment date.
(q) "Registered Owner" means the person in whose name the Bond is registered on the
Bond Register.
(r) "SRF Loan" means the Department of Ecology Washington State Water Pollution
Control State Revolving Fund (SRF) Loan Agreement No. L9400013 dated as of May 26, 1994.
(s) "State" means the State of Washington.
(t) "System of Registration" means the system of registration for the City's bonds and
other obligations set forth in Ordinance No. 2845.
Section 2. Findings and Determinations. The City takes note of the following facts
and makes the following findings and determinations:
Pursuant to Resolution No. 2133, the City entered into the SRF Loan to borrow
$3,802,779 for the purpose of paying a part of the cost of constructing certain Waterworks
Utility facilities, and subsequent amendments to the SRF Loan Agreement increased the total
amount of the SRF Loan to $23,700,000. As of February 16, 2016, there is currently
$5,640,749.50 principal amount outstanding on the SRF Loan.
After due consideration, it appears to the City Council that the SRF Loan may be repaid
by the issuance and sale of the Bond authorized herein so that a savings will be effected by the
-2-
51491596.4 Page 70 of 101
difference between the principal and interest cost over the life of the Bond and the principal and
interest cost over the life of the SRF Loan but for such repayment.
(a) Debt Capacity. The maximum amount of indebtedness authorized by this
ordinance is $4,025,000. Based on the following facts, this amount is to be issued within the
amount permitted to be issued by the City for general municipal purposes without a vote:
(1) The assessed valuation of the taxable property within the City as
ascertained by the last preceding assessment for City purposes for
collection in the calendar year 2016 is $3,937,446,202.
(2) As of December 31, 2015, the City has limited tax general obligation
indebtedness, consisting of bonds, leases and conditional sales contracts
outstanding in the principal amount of $11,256,696, which is incurred
within the limit of up to 1'/2% of the value of the taxable property within
the City permitted for general municipal purposes without a vote.
(3) As of December 31, 2015, the City has unlimited tax general obligation
indebtedness for capital purposes only outstanding in the principal amount
of $400,000 for general municipal purposes. The indebtedness described
in this paragraph has been incurred with the approval of the requisite
proportion of the City's qualified voters at an election meeting the
minimum turnout requirements, within the limit of up to 21/2% of the value
of the taxable property within the City for general municipal purposes
(when combined with the outstanding limited tax general obligation
indebtedness).
(b) The Bond. For the purpose of providing the funds necessary to pay and redeem the
SRF Loan and to pay the costs of issuance and sale of the Bond, the City Council finds that it is
in the best interests of the City and its taxpayers to issue and sell the Bond, pursuant to the terms
set forth in the Purchase Offer as approved by the City's Designated Representative consistent
with this ordinance.
Section 3. Authorization of Bond. The City is authorized to borrow money on the
credit of the City and issue a negotiable limited tax general obligation bond evidencing
indebtedness in a principal amount not to exceed $4,025,000 to provide funds necessary to pay
and redeem the SRF Loan and to pay the costs of issuance and sale of the Bond.
Section 4. Description of the Bond; Appointment of Designated Representative. The
Interim Finance Manager is appointed as the Designated Representative of the City, with the
individual authority to conduct the sale of the Bond in the manner and upon the terms deemed
most advantageous to the City, and to approve the Final Terms of the Bond, with such additional
terms and covenants as the Designated Representative deems advisable, within the parameters
set forth in Exhibit A, which is attached to this ordinance and incorporated by this reference.
Section 5. Bond Registrar; Registration and Transfer of Bond. Pursuant to
RCW 39.46.030(4) the City's Finance Manager shall serve as initial fiscal agent for the City (the
"Bond Registrar") with respect to the Bond and is authorized, on behalf of the City, to
51491596A -3 Page 71 of 101
authenticate and deliver the Bond in accordance with the provisions of the Bond and this
ordinance. The Bond shall be issued only in registered form as to both principal and interest and
shall be recorded on books or records maintained by the Bond Registrar (the "Bond Register").
The Bond Register shall contain the name and mailing address of the registered owner of the
Bond.
Upon a determination by the Finance Manager that maintenance of the duties of the Bond
Registrar is no longer convenient, the fiscal agent of the State of Washington shall act as Bond
Registrar.
The Bond Registrar shall keep, or cause to be kept, at its office, sufficient books for the
registration, assignment or transfer of the Bond, which books shall be open to inspection by the
City at all times. The Bond Registrar is authorized, on behalf of the City, to authenticate and
deliver the Bond transferred or exchanged in accordance with the provisions of the Bond and this
ordinance, to serve as the City's paying agent for the Bond and to carry out all of the Bond
Registrar's powers and duties under this ordinance and the System of Registration.
The Bond Registrar shall be responsible for its representations contained in the Bond
Registrar's Certificate of Authentication on the Bond.
The Bond may be assigned or transferred only in whole and only if endorsed in the
manner provided thereon and surrendered to the Bond Registrar, subject to the Bank's
representations or in a certificate to be provided at closing. Any such transfer shall be without
cost to the owner or transferee and shall be noted in the Bond Register. The Bond Registrar shall
not be obligated to transfer the Bond during the 15 days preceding any installment payment or
prepayment date.
Section 6. Form and Execution of Bond.
(a) Form of Bond; Signatures and Seal. The Bond shall be prepared in a form
consistent with the provisions of this ordinance and State law. The Bond shall be signed by the
Mayor and the City Clerk, either or both of whose signatures may be manual or in facsimile, and
the seal of the City or a facsimile reproduction thereof shall be impressed or printed thereon. If
any officer whose manual or facsimile signature appears on the Bond ceases to be an officer of
the City authorized to sign the bond before the Bond bearing his or her manual or facsimile
signature is authenticated by the Bond Registrar, or issued or delivered by the City, the Bond
nevertheless may be authenticated, issued and delivered and, when authenticated, issued and
delivered, shall be as binding on the City as though that person had continued to be an officer of
the City authorized to sign the bond. The Bond also may be signed on behalf of the City by any
person who, on the actual date of signing of the Bond, is an officer of the City authorized to sign
the bond, although he or she did not hold the required office on its Issue Date.
(b) Authentication. Only a Bond bearing a Certificate of Authentication in
substantially the following form, manually signed by the Bond Registrar, shall be valid or
obligatory for any purpose or entitled to the benefits of this ordinance: "Certificate Of
Authentication. This Bond is the fully registered City of Pasco, Washington, Limited Tax
General Obligation Bond, 2016, described in the Bond Ordinance." The authorized signing of a
-4-
51491596.4 Page 72 of 101
Certificate of Authentication shall be conclusive evidence that the Bond so authenticated has
been duly executed, authenticated and delivered and is entitled to the benefits of this ordinance.
Section 7. Payment of Bond. Both principal of and interest on the Bond shall be
payable in lawful money of the United States of America. Principal and interest on the Bond
shall be payable by automatic deposit on the payment date or, if unavailable, by check or draft of
the Bond Registrar mailed on or prior to the payment date to the Registered Owner at the address
appearing on the Bond Register on the Record Date. The Bond is not subject to acceleration
under any circumstances.
Section 8. Bond Fund; Deposit of Proceeds.
(a) Bond Fund. The Bond Fund is created as a special fund of the City for the sole
purpose of paying principal of and interest on the Bond. All amounts allocated to the payment of
the principal of and interest on the Bond shall be deposited in the Bond Fund as necessary for the
timely payment of amounts due with respect to the Bond. The principal of and interest on the
Bond shall be paid out of the Bond Fund. Until needed for that purpose, the City may invest
money in the Bond Fund temporarily in any legal investment, and the investment earnings shall
be retained in the Bond Fund and used for the purposes of that fund.
(b) Bond Proceeds. The Bond Proceeds shall be deposited in the General Fund of the
City and used immediately to pay and redeem the SRF Loan and pay costs of issuance of the
Bond.
Section 9. Prepayment. The City reserves the right and option at any time to prepay
and redeem any or all of the principal amount of the Bond outstanding at par plus accrued
interest to the date of prepayment upon at least 15 days' advance written notice to the Registered
Owner. Any prepayment shall be applied first to accrued and unpaid interest and then to reduce
the outstanding principal amount of the Bond. Interest on the principal amount of the Bond
called for prepayment shall cease to accrue on the date fixed for prepayment unless the principal
amount called for prepayment is not paid on the prepayment date. Upon any partial prepayment,
the remaining installment payments of principal and interest shall be recalculated as provided in
the Bond.
Section 10. Failure To Pam. If the principal of the Bond is not paid when the
Bond is properly presented at its maturity or date fixed for redemption, the City shall be
obligated to pay interest on the Bond at the same rate provided in the Bond from and after its
maturity or date fixed for redemption until the Bond, both principal and interest, is paid in full or
until sufficient money for its payment in full is on deposit in the Bond Fund, or in a trust account
established to refund or defease the Bond, and the Bond has been called for payment by giving
notice of that call to the Registered Owner.
Section 11. Pledge of Taxes. The Bond constitutes a general indebtedness of the City
and is payable from tax revenues of the City and such other money as is lawfully available and
pledged by the City for the payment of principal of and interest on the Bond. For as long the
Bond is outstanding, the City irrevocably pledges that it shall, in the manner provided by law
within the constitutional and statutory limitations provided by law without the assent of the
51491596.4 -5 Page 73 of 101
voters, include in its annual property tax levy amounts sufficient, together with other money that
is lawfully available, to pay principal of and interest on the Bond as the same become due. The
full faith, credit and resources of the City are pledged irrevocably for the prompt payment of the
principal of and interest on the Bond and such pledge shall be enforceable in mandamus against
the City.
Section 12. Tax Covenants; Designation of Bond as "Qualified Tax Exempt
Obligations."
(a) Preservation of Tax Exemption for Interest on Bond. The City covenants that it will
take all actions necessary to prevent interest on the Bond from being included in gross income
for federal income tax purposes, and it will neither take any action nor make or permit any use of
proceeds of the Bond or other funds of the City treated as proceeds of the Bond that will cause
interest on the Bond to be included in gross income for federal income tax purposes.
(b) Post -Issuance Compliance. The Finance Manager is authorized and directed to
review and update the City's written procedures to facilitate compliance by the City with the
covenants in this ordinance and the applicable requirements of the Code that must be satisfied
after the Issue Date to prevent interest on the Bond from being included in gross income for
federal tax purposes.
(c) Designation of Bond as "Qualified Tax -Exempt Obligations." The Bond may be
designated as "qualified tax-exempt obligations" for the purposes of Section 265(b)(3) of the
Code, if the following conditions are met:
(1) the Bond does not constitute "private activity bond" within the meaning of
Section 141 of the Code;
(2) the reasonably anticipated amount of tax-exempt obligations (other than
private activity bond and other obligations not required to be included in
such calculation) that the City and any entity subordinate to the City
(including any entity that the City controls, that derives its authority to
issue tax-exempt obligations from the City, or that issues tax-exempt
obligations on behalf of the City) will issue during the calendar year in
which the Bond is issued will not exceed $10,000,000; and
(3) the amount of tax-exempt obligations designated by the City as "qualified
tax-exempt obligations" for the purposes of Section 265(b)(3) of the Code
during the calendar year in which the Bond is issued does not exceed
$10,000,000.
Section 13. Refunding or Defeasance of the Bond. The City may issue refunding
bonds pursuant to State law or use money available from any other lawful source to carry out a
refunding or defeasance plan, which may include (a) paying when due the principal of and
interest on any or all of the Bond (the "defeased Bond"); (b) redeeming the defeased Bond prior
to their maturity; and (c) paying the costs of the refunding or defeasance. If the City sets aside in
a special trust fund or escrow account irrevocably pledged to that redemption or defeasance (the
"trust account"), money and/or Government Obligations maturing at a time or times and bearing
51491596.4 -6 Page 74 of 101
interest in amounts sufficient to redeem, refund or defease the defeased Bond in accordance with
their terms, then all right and interest of the Owners of the defeased Bond in the covenants of this
ordinance and in the funds and accounts obligated to the payment of the defeased Bond shall
cease and become void. Thereafter, the Owners of defeased Bond shall have the right to receive
payment of the principal of and interest on the defeased Bond solely from the trust account and
the defeased Bond shall be deemed no longer outstanding. In that event, the City may apply
money remaining in any fund or account (other than the trust account) established for the
payment or redemption of the defeased Bond to any lawful purpose.
Unless otherwise specified by the City in a refunding or defeasance plan, notice of
refunding or defeasance shall be given, and selection of Bond for any partial refunding or
defeasance shall be conducted, in the manner prescribed in this ordinance for the redemption of
Bond.
Section 14. Sale and Delivery of the Bond.
(a) Manner of Sale of Bond; Delivery of Bond. The Designated Representative is
authorized to sell the Bond by private placement based on the assessment of the Designated
Representative of market conditions, in consultation with appropriate City officials and staff,
Bond Counsel and other advisors. In accepting the Final Terms, the Designated Representative
shall take into account those factors that, in the judgment of the Designated Representative, may
be expected to result in the lowest true interest cost to the City.
(b) Procedure for Private Placement. For the sale of the Bond by private placement,
the Designated Representative shall select one or more Purchasers with which to negotiate such
sale. The Purchase Offer for the Bond shall set forth the Final Terms. The Designated
Representative is authorized to execute the Purchase Offer on behalf of the City, so long as the
terms provided therein are consistent with the terms of this ordinance.
(c) Preparation, Execution and Delivery of the Bond. The Bond will be prepared at
City expense and will be delivered to the Purchaser in accordance with the Purchase Offer,
together with the approving legal opinion of Bond Counsel regarding the Bond.
Section 15. Supplemental and Amendatory Ordinances. The City may supplement or
amend this ordinance for any one or more of the following purposes without the consent of any
Owners of the Bond:
(a) To add covenants and agreements that do not materially adversely affect the
interests of Owners, or to surrender any right or power reserved to or conferred upon the City.
(b) To cure any ambiguities, or to cure, correct or supplement any defective provision
contained in this ordinance in a manner that does not materially adversely affect the interest of
the Beneficial Owners of the Bond.
Section 16. General Authorization and Ratification. The Designated Representative
and other appropriate officers of the City are severally authorized to take such actions and to
execute such documents as in their judgment may be necessary or desirable to carry out the
transactions contemplated in connection with this ordinance, and to do everything necessary for
51491596.4 - / Page 75 of 101
the prompt delivery of the Bond to the Purchaser thereof and for the proper application, use and
investment of the proceeds of the Bond. All actions taken prior to the effective date of this
ordinance in furtherance of the purposes described in this ordinance and not inconsistent with the
terms of this ordinance are ratified and confirmed in all respects.
Section 17. Severability. The provisions of this ordinance are declared to be separate
and severable. If a court of competent jurisdiction, all appeals having been exhausted or all
appeal periods having run, finds any provision of this ordinance to be invalid or unenforceable as
to any person or circumstance, such offending provision shall, if feasible, be deemed to be
modified to be within the limits of enforceability or validity. However, if the offending
provision cannot be so modified, it shall be null and void with respect to the particular person or
circumstance, and all other provisions of this ordinance in all other respects, and the offending
provision with respect to all other persons and all other circumstances, shall remain valid and
enforceable.
Section 18. Effective Date of Ordinance. This ordinance shall take effect and be in
force from and after its passage and five days following its publication as required by law.
PASSED by the City Council and APPROVED by the Mayor of the City of Pasco,
Washington, at an open public meeting thereof, this 16th day of February, 2016.
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
APPROVED AS TO FORM:
Foster Pepper PLLC
Bond Counsel
-8-
51491596.4 Page 76 of 101
Exhibit B
EXHIBIT A
DESCRIPTION OF THE BOND
(a) Principal Amount. The Bond may be issued in an amount not to exceed the
principal amount of $4,025,000.
(b) Date. The Bond shall be dated its Issue Date, which date may
not be later than one year after the effective date of this
ordinance.
(c) Interest Rate(s). The Bond shall bear interest at fixed or variable rates,
provided that the average interest rate on the Bond may
not exceed 1.36%, other than as a consequence of any
adjustment that may occur upon an event of default or
determination of taxability.
(e) Payment Dates. Interest must be payable at the rates and on such dates as
are acceptable to the Designated Representative.
Principal payments shall commence on a payment date
acceptable to the Designated Representative and must be
payable at maturity or in installments on such dates as
are acceptable to the Designated Representative.
(f) Final Maturity. The Bond shall mature no later than December 31, 2019.
(g) Price. The purchase price for the Bond may be in an amount as
is acceptable to the Designated Representative.
(h) Savings. The sale of the Bond shall produce a minimum net
present value savings of 3% of the outstanding principal
amount of the SRF Loan, less the City's contribution of
the reserve account amount for the SRF Loan.
(i) Other Terms and Conditions. (1) The Bond may not be issued if it would cause the
indebtedness of the City to exceed the City's legal
debt capacity on the Issue Date.
(2) The Designated Representative may accept such
additional terms, conditions and covenants as he or
she may determine are in the best interests of the
City, consistent with this ordinance.
A-1
51491596.4 Page 77 of 101
CERTIFICATION
I, the undersigned, City Clerk of the City of Pasco, Washington (the "City"), hereby
certify as follows:
1. The attached copy of Ordinance No. 4268 (the "Ordinance") is a full, true and
correct copy of an ordinance duly passed at a regular meeting of the City Council of the City
held at the regular meeting place thereof on February 16, 2016, as that ordinance appears on the
minute book of the City.
2. The Ordinance will be in full force and effect five days after publication in the
City's official newspaper, which publication date is February 18, 2016.
3. A quorum of the members of the City Council was present throughout the
meeting and a majority of the members voted in the proper manner for the passage of the
Ordinance.
Dated: February 16, 2016.
CITY OF PASCO, WASHINGTON
Debra L. Clark, City Clerk
51491596.4 Page 78 of 101
AGENDA REPORT
FOR: City Council February 9, 2016
TO: Dave Zabell, City Manager Regular Meeting: 2/16/16
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Resolution Supporting Continued Collaboration and Cooperation between
Benton and Franklin Counties on Joint Programs, Services or Activities
L REFERENCE(S):
Proposed Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. , supporting the continued
collaboration and cooperation of Benton and Franklin Counties on joint programs,
services or activities where economic efficiencies exist.
III. FISCAL IMPACT:
Retention of current programs or services, provided on a Bi -County basis, is generally
the most cost-effective system for taxpayers.
IV. HISTORY AND FACTS BRIEF:
As a number of recent cases have demonstrated, the Commissioners of Benton and
Franklin Counties have moved to separate programs and services which have
previously been provided on a bi-county basis. While, in some cases, due to growth in
programs or populations, or for other reasons, it may make economic sense and present
the opportunity for better service to the public, to separate bi-county efforts. In a great
many cases, however, consolidation provides the means for more stable funding,
greater efficiencies and better service.
Recently, the joint Office of Public Defense was separated into individual offices each
for Benton and Franklin County.
At the request of supporters for separating the current Bi -County Judicial Court
District, Senator Hewitt has reportedly agreed to sponsor legislation to separate current
joint operation of Benton Franklin Superior Court if requested by four of six County
Page 79 of 101
Commissioners.
V. DISCUSSION:
This item was briefly introduced at the meeting of February 9. The attached resolution
supports continuation of bi-county programs, services or activities where economies
and service efficiencies can be maintained. While Council was provided with a
resolution, being considered by the City of Richland, and limited to the issue of the Bi -
County Court, the proposed resolution focuses on a broader message. (At its last
meeting, the Richland City Council tabled action on its resolution.)
Page 80 of 101
RESOLUTION NO.
A RESOLUTION of the City of Pasco supporting the continued
collaboration and cooperation of Benton and Franklin Counties on joint programs,
services or activities where economic efficiencies exist.
WHEREAS, the Counties of Benton and Franklin have shared a wide variety of services
and interests for many decades; and
WHEREAS, collaboration among the counties, cities and other local government that
make up the Tri -Cities has served as a model of intergovernmental cooperation; and
WHEREAS, a departure from continued bi-county cooperation would fail to meet the
public's expectation that government provide necessary services as efficiently as possible where
costs are apportioned based on relative service needs, in order to maximize economic efficiency
for shared resources across two counties; and
WHEREAS, the counties have shown considerable effort in the past weeks to resolve
various differences and engage in deliberations to strengthen ties as the counties and
communities grow in the future;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Pasco,
that the best interests of the citizens of Pasco are served by continued collaboration of Franklin
and Benton Counties, and that the City of Pasco supports all efforts to continue joint programs,
services or activities as the presently exist, where economic and service efficiencies can be
maintained.
BE IT FURTHER RESOLVED that this resolution shall take effect immediately and
shall be forwarded to the County Commissioners of Benton and Franklin Counties.
APPROVED by the City Council of the City of Pasco this 16th day of February 2016.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
Page 81 of 101
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Bob Gear, Fire Chief
Fire Department
SUBJECT: Water Rescue Program
I. REFERENCE(S):
Water Rescue Program - Executive Summary
Water Rescue Program - PowerPoint Presentation
February 10, 2016
Regular Meeting: 2/16/16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to establish a Water Rescue Program within the Pasco Fire
Department.
III. FISCAL IMPACT:
$200,000 first year (Capital, training and equipment)
$35,000 to $45,000 per year after start up (training and operations)
IV. HISTORY AND FACTS BRIEF:
Over the past four years, the Tri -Cities area has experienced over 30 drowning
incidents in the area of Columbia River, Snake River, and Yakima River within the
area of the McNary pool. In 2015 three drownings occurred within waterways of the
city. Further, much of the tourism economy of the greater Tri -Cities involves activities
such as; fishing derbies, Water Follies, lighted boat parade, water skiing, hunting and
similar acitivites.
The City of Pasco encompasses 3.58 square miles of waterway and approximately 13
river miles of shoreline.
V. DISCUSSION:
Marine assets currently operating in the area include boats operated by various Law
Enforcement Agencies, United State Fish and Wildlife, State Game Department and
Page 82 of 101
Columbia Basin Dive Rescue; however, none of these organizations have boats or
trained rescue swimmers immediately available during the winter. The Coast Guard
Station in Kennewick is an "Aids to Navigation" station and does not provide search
and rescue services. They respond with a helicopter from Astoria for search and rescue
work in the McNary pool.
Seeing a critical need for water rescue capabilities, in 2015 Pasco Fire Department
employees initiated a conversation with senior department management on the topic
and together explored in earnest the possibility of forming a Water Rescue Program.
The program was brought forward and the adopted 2016-2021 Capital Improvement
Plan (CIP) included a rescue boat. Program costs, with a boat, were included in the
2016 preliminary budget; however, the boat was pulled from consideration prior to
final adoption upon word that an anticipated grant was not going to materialize.
As discussed with City Council during the CIP and 2016 budget processes, the Pasco
Fire Department Water Rescue Program would be focused on prevention, preparedness
and response for water related safety and incidents in collaboration with Franklin
County Sheriffs Office, Columbia Basin Dive Rescue and other boating organizations.
Lacking the hoped-for grant, Fire staff spent the last several weeks looking for ways to
reduce the originally anticipated initial equipment cost of the rescue boat and
evaluating available resources to find a way in which the program could go forward
within current resource limits. With the additional costs that came with the grant shed,
and the specifications for the boat tightened considerably, the estimated cost for the
boat was reduced by approximately $75,000. In addition, a review of department fleet
inventory revealed an overage of funds set aside for the replacement of an existing
piece of equipment sufficient to fund the now estimated cost of the boat. The
equipment life cycle has been extended appropriately making these funds available for
use.
With sufficient funding available to implement a surface, swift -water rescue service for
water related incidents within the City of Pasco limits and/or within existing
auto/mutual aid boundaries, the Department is poised to move forward.
The Water Rescue Program will not significantly increase the river related incidents to
which the Pasco Fire Department responds. Currently, when there is an incident on the
Snake or Columbia Rivers, fire/EMS agencies from both sides of the river are
dispatched to standby on the bank in the event assistance can be rendered from shore.
For incidents on the Columbia due to prevailing winds water craft and boaters in
distress almost always end up on the Pasco side. Having a boat to access the river may
serve to reduce the total time devoted to a water based incident.
The Department is required to provide water rescue training to our personnel in
accordance with WAC 296-305. Presently, they enter the water to recover victims, or
may utilize the Sheriffs boat or available privately owned boats. Additional training
will be in operations of the rescue boat, and accomplished in a normal on -duty status to
Page 83 of 101
the extent possible.
The current water rescue technicians (5 members) attended technician level training on
their own time with the City paying only their registration costs. The additional needed
technicians (4) will also attend on their own time with the City paying only for their
registration. Once certified at the technician level and accepted on the team they will
be eligible for training overtime, which will be approximately 2 hours per month each.
Page 84 of 101
Water Rescue Program - Executive Summary qqmw
The goal of this document is to identify the level of service that the Pasco Fire Department will provide
for water related incidents within the City of Pasco city limits through the establishment and support of
a Water Rescue Program. The plan program document provides the framework to guide the Water
Rescue Program regarding compliance with NFPA industry standards, Washington Administrative Codes,
and safe operations of land and water based rescue services.
Mission Statement
The Pasco Fire Department will provide surface water rescue services for water related incidents within
the City of Pasco city limits and/or within existing auto/mutual aid boundaries as defined by NFPA 1006
— Standard for Technical Rescuer Professional Qualifications, 2008 edition. Water Rescue Technicians
will be certified and qualified in accordance with the Level 2, Swift Water Rescue Technical Rescuer
Qualifications as defined by NFPA 1006, 2008 edition chapter 11.
Foundational Ideology
To fulfill requirements of the industry standards, the following NFPA standards have been identified and
interpretations of these standards have been applied by the authority having jurisdiction;
NFPA 1006 (2008 edition) Chapters 4, 5, 11; Standard for Technical Rescuer Professional Qualifications,
• Identifies the level of rescue services provided and the individual qualifications required
NFPA 1670 (2009 edition) Chapters 4, 5, 9; Standard on Operations and Training for Technical Search
and Rescue Incidents,
• Identifies techniques, skill sets and training requirements for individuals
Program Justification
Over the past four years, the Tri -Cities area has experienced over 30 drownings in the Columbia, Snake
and Yakima Rivers. Further, much of the tourism economy of the greater Tri -Cities area is centered on
water based activities such as; fishing derbies, Water Follies, and the Lighted Boat Parade. As of this
writing, there is no organized surface water rescue program in the Tri -Cities area.
Program Goals
Develop a focused preparedness and response program for water related safety and incidents. Ideally,
the program would spend 50% of its time in preparedness activities such as water and boater safety
education, public speaking engagements promoting the organization, and continuing education, and
50% of its time in collaborative "on -water" activities with Franklin County Sheriff's Office, Columbia Dive
Rescue, and other boating organizations.
Page 85 of 101
k' vepartr, n�
Water Rescue Program - Executive Summary
Program Development
Initially, the water rescue program will be centered on a core group of qualified individuals. This core
group will develop preparedness and training programs, personal protective equipment and rescue
equipment needs, and establish collaborative relationships that will be the nexus of the program.
It is expected that during FY2016, a more formalized team will be developed. The team will (initially,
and in consideration of budgetary constraints) be comprised of 11 qualified members.
Individuals selected for inclusion shall be minimally qualified and/or certified in the following (see
course descriptions):
• SRT1
• SRT2
• Rope Rescue Technician
• ICS 100
• ICS 200
• ICS 700
• ICS 800
• IFSAC Hazardous Materials Operations Level
• Wa. State Emergency Medical Technician
Desired requirements include:
• Minimum of three years employment with PFD and at least satisfactory evaluations during the
three year period
• Successful completion of competency swim test
• Must be able to pass a physical
Selection Process
Interested candidates shall submit to the Asst. Chief— Operations and Plans,
• A letter of intent that includes copies of required certifications/qualifications
• A letter of endorsement from their immediate supervisor
• A letter of endorsement from their Battalion Commander
Candidate packages shall be reviewed preliminarily reviewed by the Asst. Chief— Operations and Plans
for accuracy and completeness. Application packages that meet or exceed minimum requirements shall
be forwarded to the technical rescue program director for consideration.
Page 86 of 101
k' Depart' n�
Water Rescue Program - Executive Summary
Discharge Process
Candidates may be discharged from team membership for any of the following reasons (including, but
not limited to)
• Letter of resignation
• Failure to meet or maintain qualifications (including participation standards)
• Evaluation by team leader
• Recommendation of immediate, shift, or Operations supervisor
All discharges shall be reviewed by a panel consisting of 1 Battalion Chief and two active members of the
team. Discharges will cause forfeiture of any premium pays.
Preparedness Concept
Progressive and proactive fire departments are beginning to recognize the need to focus on
preparedness and education activities while still maintaining well-trained and effective
reactionary/mitigation forces. The primary goal of a water rescue program must be equally focused on
proactive activities in preparedness and education within the community and in reactionary emergency
responses.
It is expected that members of the water rescue program will participate in public and private water
safety programs. Examples of these programs include but are not limited to: regular/annual in-service
training with City of Pasco Life Guards, public speaking engagements with social organizations such as
Kiwanis, Chamber of Commerce and others, collaborative education with Franklin County Sheriff,
Columbia Basin Dive Rescue, and the Pasco Fire Department Public Education program.
The goal of the water rescue program is to provide at least 6 public educational opportunities annually.
Response Concept
The water rescue team will respond to in -water emergencies within the auto/mutual aid response areas
of the greater Tri -Cities. The anticipated water emergency environments within this area include swift
water (Columbia, Snake, Yakima Rivers and various canals), and still water emergencies at local and
private pools and various ponds and similar bodies of water located in and around the City of Pasco.
The water rescue team will respond to in water emergencies; operating in either a land-based or water
based operational mode using throwbags, floatation devices and rescue swimming techniques. For
emergencies on the Columbia, Snake, and Yakima Rivers the water rescue team will also use boat based
rescue techniques in collaboration with Franklin, Benton and Walla Walla County Sheriff's Dept.'s and
Columbia Basin Dive Rescue.
Page 87 of 101
kt weep+ trn h
Water Rescue Program - Executive Summary 1
Course Descriptions
SRT1
24 hrs.
This course covers Swiftwater fundamentals and the operational skills necessary to conduct rescues in a
swiftwater environment required by NFPA 1670 chapter 9 to the Operations Level requirement. The
course will be reviewed for compliance annually or as needed to keep the water rescue team members
trained to the most current rescue standards and techniques.
SRT2
24 hrs.
This course is the minimum training recommended for those who work alongside, in, or on moving
water. The classroom session provides detailed knowledge of hydrology and hazards associated with
moving water. The drill sessions provide skill development including shallow water crossings, self -
rescue and effective techniques for the rescue of others. The program meets the objectives of NFPA
1670 chapter 9.
Rope Rescue 24 hrs.
This course covers rope rescue fundamentals and skills required by NFPA 1006 chapter 5. These skills
can be used to respond to and operate in the water rescue environment. The course will be reviewed
for compliance annually or as needed to keep the water rescue team members trained to the most
current rescue standards and techniques.
ICS 100 Introduction to the Incident Command System 2 hrs.
This course introduces the incident command system and provides the foundation for higher level ICS
training. The course describes the history, features and principles, and organizational structure of the
Incident Command System and explains the relationship between ICS and the National Incident
Management System (NIMS).
ICS 200 ICS for Single Resources and Initial Action Incidents
2 hrs.
This course is designed to enable personnel to operate efficiently during an incident or event within the
Incident Command System. It provides training on and resources for personnel who are likely to assume
a supervisory position within the ICS.
ICS 700 National Incident Management System, An Introduction 2 hrs.
This course introduces and overviews the National Incident Management System (NIMS). NIMS
provides a consistent nationwide template to enable all government, private -sector, and
nongovernmental organizations to work together during domestic incidents.
ICS 800 National Response Framework, An Introduction 2 hrs.
This course introduces the participants to the concepts and principles of the National Response
Framework.
Page 88 of 101
k' Depart' n�
�N
Water Rescue Program - Executive Summary
IFSAC Hazardous Materials Operations
24 hrs.
This course is designed to train the student to Operations Level as defined by NFPA 472, Standard for
Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents and OSHA
29 CFR 1910.120. The individuals are trained to respond in a defensive fashion for the purpose of
protecting nearby persons, property or the environment from the effects of a hazardous materials
release.
Emergency Medical Technician
132 hrs.
This course covers anatomy and physiology, initial patient survey and triage, airway management,
oxygen therapy, and treatment of trauma, shock, cardiac arrest and other medical emergencies.
Attached is a "taskbook" that will be completed annually and used to document recurring training for
individual water rescue team members.
Page 89 of 101
F� D®pah A
t
Water Rescue Program
Water Rescue Program
F� D-®parhb Or
Ze
0
CD
Program Justification
1. 8% of the total square mileage of
the City of Pasco is water.
2. The City includes roughly 13 river
miles of shoreline.
3. Over the past 4 years, there has
been over 30 drownings on the
Columbia, Snake and Yakima Rivers.
114.1-W 114.2"" 119.1-W 114.0"W 11R.9"w 11A.A'W
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Water Rescue Program
Program Justification
9\11
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Tri -Cities Area Water Based Activities
Water Rescue Program
F� a Departm-
Program Goals
• Develop a focused preparedness and response program for water
related safety and incidents.
• Ideally, the program would spend at least 50% of its time in
preparedness activities such as water and boater safety education,
public speaking engagements and continued training. The other 50%
of its time would be spent in collaborative "on -water" activities with
Franklin County Sheriff's Office, Columbia Basin Dive Rescue, and
other boating organizations.
• Provide for immediate (<10 min.) launch of rescue boat with qualified
personnel for water related emergencies.
Water Rescue Program
F� a Depart,,,
Program Progress
Water Rescue Program
The program centers around a core
group of individuals who have received
E
training in Swiftwater Rescue, Rope
Rescue Incident Command Hazardous
+-j,
L
Materials, and Emergency Medicine.
Those that qualify will comprise the
water based (technician level) program.
The remainder of the department will be
(has been) trained to the land based
'—
L.L
(operations level) qualification.
Water Rescue Program
L.L
Program Progress
During the 2015 boating season,
the fire department, in
collaboration with Franklin County
Sheriff's Office provided technician
level capabilities during:
• Water Follies
• Available weekends
• Participated in collaborative
drills with the FCSO
• Began operations level training
with FD members
Water Rescue Program
F� a Depart,,,
IN IMIQW�11'
Program Agenda 2016
Specify and investigate options
for a rescue boat.
• Extend water safety awareness
to our partner departments.
• Continue and expand
relationships with Franklin
County Sheriff's Office and
Columbia Basin Dive Rescue.
• Develop relationships with the
Coast Guard, Benton County &
Walla Walla County Sheriff's
Offices
• Initiate public outreach for
boater safety with the Public
Education Group
Water Rescue Program
F� D®partrh 4t
Program Summary
All three cities are considering river
shore enhancements that will attract
more recreational use of our
waterways.
Currently, there is no immediate
rescue capability for water based
incidents in the Tri -Cities area. Our
department and City are positioned to
provide this service.
If not us.............Then Who?
Water Rescue Program
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Bid Award: Oregon Avenue Waterline
I. REFERENCE(S):
Vicinity Map
Bid Tabulation
February 9, 2016
Regular Meeting: 2/16/16
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to award the low bid for the Oregon Avenue Waterline project to
Big D's Construction of Tri -Cities, Inc. in the amount of $1,091,826.93 and, further,
authorize the City Manager to execute the contract documents.
III. FISCAL IMPACT:
Utility Fund (Water)/Utility Bonding - $1,400,000
IV. HISTORY AND FACTS BRIEF:
The need for this project became apparent during consideration of the Oregon Avenue
Safety Improvements project. Because of the extent of the improvements anticipated, it
made sense to consider the underground utilities to reduce the chance of disturbing the
new surface work to repair old underground infrastructure that are nearing the end of
their useful life cycle.
The existing water main in Oregon Avenue consists of various sizes and materials
including a significant amount of older cast iron with lead joints, which have a history
of leaking. This project will replace the main line in Oregon Avenue from 'A' Street to
James Street, in advance of the road widening project planned for later this year. In
addition, a benefit of replacing the pipe will be an increase of capacity, which will
improve both domestic service, as well as fire protection, in this area. Based on the
City's current Water Master Plan, additional water supply is needed for future industrial
Page 98 of 101
development east of US 12.
The project involves the installation of approximately 7,300 linear feet of 16 -inch
ductile iron water main, and the replacement of existing services, hydrants and
crossings, as well as the addition of new hydrants and services where needed, within
the Oregon Avenue corridor. The existing fire hydrant spacing does not meet the City's
current standards. New fire hydrants meeting the standards will replace the older fire
hydrants.
The project was advertised January 10 and 17, 2016. Two pre-bid meetings were held
with contractors to provide information and to make any needed changes to the
Request for Bids. The bid opening was held on February 9, 2016.
V. DISCUSSION:
On February 9, 2016, the City received six (6) bids for the project. The low bid was
received from Big D's Construction of Tri -Cities, Inc. in the amount of $1,091,826.93.
The second lowest bid was received from Culbert Construction, Inc. in the amount of
$1,371,997.77. The Engineer's Estimate is $1,482,710.37.
Staff has reviewed the bid submittal and found no exceptions or irregularities,
therefore, Staff recommends award of the contract to Big D's Construction of Tri -
Cities, Inc.
Page 99 of 101
Bid Tabulations - Oregon Ave Waterline
Project #C7 -WT -2R-15-01
Bid Date: February 9, 2016
Subtotal: $ 1,365,295.00 $ 1,005,365.50 $ 1,263,349.70 $ 1,364,729.67 $ 1,447,162.50 $ 1,447,430.00 $ 1,592,806.00
Sales Tax @ 8.6%: $ 117,415.37 $ 86,461.43 $ 108,648.07 $ 117,366.75 $ 124,455.98 $ 124,478.98 $ 136,981.32
0 TOTAL: $ 1,482,710.37 $ 1,091,826.93 $ 1,371,997.77 $ 1,482,096.42 $ 1,571,618.48 $ 1,571,908.98 $ 1,729,787.32
h
Q
Engineer's Estimate
Contractor:
Big D's Construction
Contractor:
Culbert Construction
Contractor:
C&E Trenching
Contractor:
Rotschy
Contractor:
T LaRiviere Equipment & Exc.
Contractor:
Apollo
Item
No.
Description
Quant
Unit
Unit Price
Total Amount
Unit Price
Total Amount
Unit Price
Total Amount
Unit Price
Total Amount
Unit Price
Total Amount
Unit Price
Total Amount
Unit Price
Total Amount
1
Mobilization and Demobilization
1
LS
$50,000.00
$
50,000.00
$ 25,000.00
$ 25,000.00
$
55,470.28
$ 55,470.28
$ 20,788.38
$ 20,788.38
$ 50,700.00
$
50,700.00
$ 75,000.00
$ 75,000.00
$ 152,000.00
$
152,000.00
2
Project Temporary Traffic Control, min. bid $1,000.00
1
LS
$25,000.00
$
25,000.00
$ 28,000.00
$ 28,000.00
$
50,061.88
$ 50,061.88
$ 27,933.83
$ 27,933.83
$ 20,000.00
$
20,000.00
$ 25,000.00
$ 25,000.00
$
97,400.00
$
97,400.00
3
Erosion/Water Pollution Control, min bid $500.00
1
LS
$5,000.00
$
5,000.00
$ 500.00
$ 500.00
$
500.00
$ 500.00
$ 3,930.86
$ 3,930.86
$ 5,000.00
$
5,000.00
$ 2,500.00
$ 2,500.00
$
5,000.00
$
5,000.00
4
Removal of Structures and Obstruction
1
LS
$25,000.00
$
25,000.00
$ 15,000.00
$ 15,000.00
$
13,115.06
$ 13,115.06
$ 40,648.37
$ 40,648.37
$ 10,000.00
$
10,000.00
$ 5,000.00
$ 5,000.00
$
60,000.00
$
60,000.00
5
Trimming and Clean Up
1
LS
$20,000.00
$
20,000.00
$ 32,000.00
$ 32,000.00
$
9,646.07
$ 9,646.07
$ 12,728.40
$ 12,728.40
$ 2,000.00
$
2,000.00
$ 2,500.00
$ 2,500.00
$
6,500.00
$
6,500.00
6
Trench Excavation Safety Systems
8710
LF
$2.00
$
17,420.00
$ 0.05
$ 435.50
$
0.14
$ 1,219.40
$ 0.86
$ 7,490.60
$ 0.50
$
4,355.00
$ 1.00
$ 8,710.00
$
0.10
$
871.00
7
DI Pipe for Water Main, 6 -in Diam.
800
LF
$35.00
$
28,000.00
$ 21.00
$ 16,800.00
$
43.15
$ 34,520.00
$ 35.37
$ 28,296.00
$ 60.00
$
48,000.00
$ 48.00
$ 38,400.00
$
25.00
$
20,000.00
8
DI Pipe for Water Main, 8 -in Diam.
460
LF
$40.00
$
18,400.00
$ 31.00
$ 14,260.00
$
52.01
$ 23,924.60
$ 35.37
$ 16,270.20
$ 75.00
$
34,500.00
$ 52.00
$ 23,920.00
$
33.00
$
15,180.00
9
DI Pipe for Water Main, 10 -in Diam.
55
LF
$50.00
$
2,750.00
$ 47.00
$ 2,585.00
$
113.14
$ 6,222.70
$ 49.55
$ 2,725.25
$ 95.00
$
5,225.00
$ 62.00
$ 3,410.00
$
52.00
$
2,860.00
10
DI Pipe for Water Main, 12 -in Diam.
150
LF
$60.00
$
9,000.00
$ 55.00
$ 8,250.00
$
105.02
$ 15,753.00
$ 54.14
$ 8,121.00
$ 140.00
$
21,000.00
$ 75.00
$ 11,250.00
$
55.00
$
8,250.00
11
DI Pipe for Water Main, 16 -in Diam.
7245
LF
$75.00
$
543,375.00
$ 52.00
$ 376,740.00
$
70.22
$ 508,743.90
$ 78.10
$ 565,834.50
$ 75.00
$
543,375.00
$ 92.00
$ 666,540.00
$
92.00
$
666,540.00
12
DI Water Main Fitting 16 in. x 16 in. Tee
1
EA
$2,000.00
$
2,000.00
$ 2,000.00
$ 2,000.00
$
1,063.41
$ 1,063.41
$ 1,782.13
$ 1,782.13
$ 1,400.00
$
1,400.00
$ 1,100.00
$ 1,100.00
$
1,800.00
$
1,800.00
13
DI Water Main Fitting 16 in. x 10 in. Tee
1
EA
$1,500.00
$
1,500.00
$ 1,500.00
$ 1,500.00
$
978.34
$ 978.34
$ 1,590.66
$ 1,590.66
$ 1,250.00
$
1,250.00
$ 1,200.00
$ 1,200.00
$
1,200.00
$
1,200.00
14
DI Water Main Fitting 16 in. x 8 in. Tee
6
EA
$1,200.00
$
7,200.00
$ 1,000.00
$ 6,000.00
$
746.13
$ 4,476.78
$ 1,262.11
$ 7,572.66
$ 1,075.00
$
6,450.00
$ 800.00
$ 4,800.00
$
1,000.00
$
6,000.00
15
DI Water Main Fitting 16 in. x 6 in. Tee
17
EA
$1,000.00
$
17,000.00
$ 950.00
$ 16,150.00
$
599.06
$ 10,184.02
$ 813.42
$ 13,828.14
$ 1,050.00
$
17,850.00
$ 900.00
$ 15,300.00
$
1,000.00
$
17,000.00
16
DI Water Main Fitting 12 in. x 8 in. Tee
1
EA
$500.00
$
500.00
$ 600.00
$ 600.00
$
499.35
$ 499.35
$ 1,197.08
$ 1,197.08
$ 720.00
$
720.00
$ 500.00
$ 500.00
$
700.00
$
700.00
17
DI Water Main Fitting 16 in. x 16 in. Cross
2
EA
$3,500.00
$
7,000.00
$ 2,100.00
$ 4,200.00
$
2,095.38
$ 4,190.76
$ 2,384.39
$ 4,768.78
$ 2,200.00
$
4,400.00
$ 1,500.00
$ 3,000.00
$
2,200.00
$
4,400.00
18
DI Water Main Fitting 16 in. x 12 in. Cross
2
EA
$3,000.00
$
6,000.00
$ 1,450.00
$ 2,900.00
$
1,735.64
$ 3,471.28
$ 1,555.89
$ 3,111.78
$ 1,700.00
$
3,400.00
$ 1,300.00
$ 2,600.00
$
1,600.00
$
3,200.00
19
DI Water Main Fitting 16 in. x 8 in. Cross
3
EA
$3,000.00
$
9,000.00
$ 1,300.00
$ 3,900.00
$
1,352.51
$ 4,057.53
$ 975.39
$ 2,926.17
$ 1,375.00
$
4,125.00
$ 800.00
$ 2,400.00
$
1,300.00
$
3,900.00
20
DI Water Main Fitting 8 in. x 6 in. Reducer
7
EA
$200.00
$
1,400.00
$ 200.00
$ 1,400.00
$
145.03
$ 1,015.21
$ 357.58
$ 2,503.06
$ 350.00
$
2,450.00
$ 200.00
$ 1,400.00
$
250.00
$
1,750.00
21
DI Water Main Fitting 8 in. 450 Ell
14
EA
$250.00
$
3,500.00
$ 250.00
$ 3,500.00
$
190.78
$ 2,670.92
$ 453.01
$ 6,342.14
$ 380.00
$
5,320.00
$ 125.00
$ 1,750.00
$
450.00
$
6,300.00
22
DI Water Main Fitting 12 in. 45° Ell
4
EA
$500.00
$
2,000.00
$ 450.00
$ 1,800.00
$
338.96
$ 1,355.84
$ 615.94
$ 2,463.76
$ 560.00
$
2,240.00
$ 200.00
$ 800.00
$
760.00
$
3,040.00
23
DI Water Main Fitting 16 in. 22.50 Ell
2
EA
$1,000.00
$
2,000.00
$ 850.00
$ 1,700.00
$
577.62
$ 1,155.24
$ 793.60
$ 1,587.20
$ 900.00
$
1,800.00
$ 500.00
$ 1,000.00
$
1,000.00
$
2,000.00
24
DI Water Main Fitting, 12 in. Cap
4
EA
$250.00
$
1,000.00
$ 200.00
$ 800.00
$
202.91
$ 811.64
$ 774.58
$ 3,098.32
$ 780.00
$
3,120.00
$ 100.00
$ 400.00
$
250.00
$
1,000.00
25
DI Water Main Fitting, 8 in. Cap
8
EA
$200.00
$
1,600.00
$ 150.00
$ 1,200.00
$
145.25
$ 1,162.00
$ 742.08
$ 5,936.64
$ 500.00
$
4,000.00
$ 100.00
$ 800.00
$
150.00
$
1,200.00
26
Butterfly Valve 16 in.
14
EA
$4,000.00
$
56,000.00
$ 1,900.00
$ 26,600.00
$
2,553.68
$ 35,751.52
$ 3,091.48
$ 43,280.72
$ 2,500.00
$
35,000.00
$ 1,800.00
$ 25,200.00
$
2,200.00
$
30,800.00
27
Gate Valve 12 in.
3
EA
$2,500.00
$
7,500.00
$ 1,800.00
$ 5,400.00
$
2,504.88
$ 7,514.64
$ 2,803.15
$ 8,409.45
$ 2,000.00
$
6,000.00
$ 1,700.00
$ 5,100.00
$
2,100.00
$
6,300.00
28
Gate Valve 10 in.
1
EA
$2,000.00
$
2,000.00
$ 1,400.00
$ 1,400.00
$
1,984.64
$ 1,984.64
$ 2,466.39
$ 2,466.39
$ 1,600.00
$
1,600.00
$ 1,500.00
$ 1,500.00
$
1,800.00
$
1,800.00
29
Gate Valve 8 in.
7
EA
$2,000.00
$
14,000.00
$ 1,200.00
$ 8,400.00
$
1,281.84
$ 8,972.88
$ 1,860.12
$ 13,020.84
$ 1,250.00
$
8,750.00
$ 900.00
$ 6,300.00
$
1,300.00
$
9,100.00
30
Gate Valve 6 in.
18
EA
$1,000.00
$
18,000.00
$ 650.00
$ 11,700.00
$
1,018.90
$ 18,340.20
$ 1,031.23
$ 18,562.14
$ 880.00
$
15,840.00
$ 800.00
$ 14,400.00
$
950.00
$
17,100.00
31
Hydrant Assembly
18
EA
$4,000.00
$
72,000.00
$ 2,400.00
$ 43,200.00
$
2,690.27
$ 48,424.86
$ 2,831.55
$ 50,967.90
$ 2,800.00
$
50,400.00
$ 4,500.00
$ 81,000.00
$
3,000.00
$
54,000.00
32
Guard Post
6
EA
$1,500.00
$
9,000.00
$ 200.00
$ 1,200.00
$
521.41
$ 3,128.46
$ 735.65
$ 4,413.90
$ 400.00
$
2,400.00
$ 500.00
$ 3,000.00
$
350.00
$
2,100.00
33
Service Connection
41
EA
$1,000.00
$
41,000.00
$ 1,415.00
$ 58,015.00
$
1,362.57
$ 55,865.37
$ 1,389.94
$ 56,987.54
$ 1,200.00
$
49,200.00
$ 1,000.00
$ 41,000.00
$
1,000.00
$
41,000.00
34
Remove Existing Guard Post
3
EA
$500.00
$
1,500.00
$ 100.00
$ 300.00
$
60.63
$ 181.89
$ 176.56
$ 529.68
$ 140.00
$
420.00
$ 100.00
$ 300.00
$
170.00
$
510.00
35
Remove Existing Fire Hydrant
12
EA
$1,500.00
$
18,000.00
$ 100.00
$ 1,200.00
$
142.96
$ 1,715.52
$ 353.12
$ 4,237.44
$ 140.00
$
1,680.00
$ 350.00
$ 4,200.00
$
350.00
$
4,200.00
36
Remove Existing Valve Can
29
EA
$500.00
$
14,500.00
$ 400.00
$ 11,600.00
$
95.94
$ 2,782.26
$ 232.04
$ 6,729.16
$ 220.00
$
6,380.00
$ 150.00
$ 4,350.00
$
170.00
$
4,930.00
37
HMA Cl. 1/2" PG 64-28 (8")
5500
SY
$30.00
$
165,000.00
$ 38.00
$ 209,000.00
$
40.00
$ 220,000.00
$ 41.34
$ 227,370.00
$ 50.00
$
275,000.00
$ 42.00
$ 231,000.00
$
40.00
$
220,000.00
38
Crushed Surfacing Top Coarse (2")
3500
SY
$10.00
$
35,000.00
$ 1.50
$ 5,250.00
$
3.43
$ 12,005.00
$ 5.08
$ 17,780.00
$ 10.00
$
35,000.00
$ 7.00
$ 24,500.00
$
3.20
$
11,200.00
39
Crushed Surfacing Base Coarse (8")
3500
SY
$15.00
$
52,500.00
$ 5.00
$ 17,500.00
$
7.02
$ 24,570.00
$ 13.58
$ 47,530.00
$ 25.00
$
87,500.00
$ 18.00
$ 63,000.00
$
9.00
$
31,500.00
40
24" Water Casing with Spacer and end Seals
20
LF
$100.00
$
2,000.00
$ 150.00
$ 3,000.00
$
130.52
$ 2,610.40
$ 200.17
$ 4,003.40
$ 115.00
$
2,300.00
$ 150.00
$ 3,000.00
$
100.00
$
2,000.00
41
Connections to Existing Water Mains
21
EA
$800.00
$
16,800.00
$ 400.00
$ 8,400.00
$
1,138.56
$ 23,909.76
$ 526.30
$ 11,052.30
$ 1,500.00
$
31,500.00
$ 800.00
$ 16,800.00
$
1,600.00
$
33,600.00
42
Record Drawings, min. bid $1,000.00
1
EA
$10,000.00
$
10,000.00
$ 1,000.00
$ 1,000.00
$
1,000.00
$ 1,000.00
$ 21,006.24
$ 21,006.24
$ 7,500.00
$
7,500.00
$ 1,500.00
$ 1,500.00
$
1,000.00
$
1,000.00
43
Painted Wide Lane Line
250
LF
$2.00
$
500.00
$ 1.00
$ 250.00
$
1.43
$ 357.50
$ 1.12
$ 280.00
$ 0.75
$
187.50
$ 1.00
$ 250.00
$
0.80
$
200.00
44
Painted Stop Line
175
LF
$2.00
$
350.00
$ 2.00
$ 350.00
$
2.92
$ 511.00
$ 2.23
$ 390.25
$ 2.00
$
350.00
$ 4.00
$ 700.00
$
2.00
$
350.00
45
Painted Crosswalk Line
150
SF
$2.00
$
300.00
$ 2.10
$ 315.00
$
3.12
$ 468.00
$ 12.29
$ 1,843.50
$ 2.00
$
300.00
$ 3.00
$ 450.00
$
2.00
$
300.00
46
Paint Line
12500
LF
$1.00
$
12,500.00
$ 0.25
$ 3,125.00
$
0.26
$ 3,250.00
$ 0.34
$ 4,250.00
$ 0.25
$
3,125.00
$ 0.50
$ 6,250.00
$
0.25
$
3,125.00
47
Cement Conc. Traffic Curb and Gutter
150
LF
$30.00
$
4,500.00
$ 30.00
$ 4,500.00
$
52.27
$ 7,840.50
$ 38.56
$ 5,784.00
$ 35.00
$
5,250.00
$ 21.00
$ 3,150.00
$
70.00
$
10,500.00
48
Cement Conc. Sidewalk
20
SY
$50.00
$
1,000.00
$ 27.00
$ 540.00
$
214.36
$ 4,287.20
$ 110.35
$ 2,207.00
$ 200.00
$
4,000.00
$ 125.00
$ 2,500.00
$
230.00
$
4,600.00
4 F,
Underground Utility Crossings Marked and Unmarked
150
EA
$30.00
$
4,500.00
$ 100.00
$ 15,000.00
$
133.35
$ 20,002.50
$ 94.64
$ 14,196.00
$ 70.00
$
10,500.00
$ 50.00
$ 7,500.00
$
90.00
$
13,500.00
5Q
I DI Water Main Fitting 12 in. x 6 in. Tapping Sleeve
1 1
EA
$1,200.00
$
1,200.00
$ 900.00
1 $ 900.00
$
1,606.39
$ 1,606.39
$ 3,955.91
$ 3,955.91
$ 4,300.00
$
4,300.00
$ 1,200.00
$ 1,200.00
$
1,000.00
$
1,000.00
Subtotal: $ 1,365,295.00 $ 1,005,365.50 $ 1,263,349.70 $ 1,364,729.67 $ 1,447,162.50 $ 1,447,430.00 $ 1,592,806.00
Sales Tax @ 8.6%: $ 117,415.37 $ 86,461.43 $ 108,648.07 $ 117,366.75 $ 124,455.98 $ 124,478.98 $ 136,981.32
0 TOTAL: $ 1,482,710.37 $ 1,091,826.93 $ 1,371,997.77 $ 1,482,096.42 $ 1,571,618.48 $ 1,571,908.98 $ 1,729,787.32
h
Q