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HomeMy WebLinkAbout2016.02.16 Council Meeting PacketPage 5-I1 12-14 15-29 AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. February 16, 2016 Please note that our Council Meeting will take place on Tuesday, February 16 as City Hall will be closed Monday, February 15 in honor of Presidents' Day. 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated February 1, 2016. (b) Bills and Communications To approve claims in the total amount of $5,907,289.00 ($1,516,260.37 in Check Nos. 208213-28451; $1,747,433.14 in Electronic Transfer Nos. 809009, 809072-809078, 809155-809157, 809217; $29,643.89 in Check Nos. 48953-48980; $590,832.45 in Electronic Transfer Nos. 30090981- 30091455; $2,023,119.15 in Electronic Transfer Nos. 220-226. To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $206,033.86 and, of that amount, authorize $133,062.60 be turned over for collection. (c) Oregon Ave Corridor - Supplemental Agreement #4 with C112M To approve Supplement #4 of the Professional Services Agreement for the design services of the Oregon Avenue Corridor Project with CH2M and, further, authorize the City Manager to execute the agreement. Page 1 of 101 Regular Meeting February 16, 2016 30-36 (d) * Street Vacation: A Portion of S. Walnut Ave. (MF# VAC 2016-002) To approve Resolution No. 3691, a resolution setting 7:00 P.M., Monday, March 21, 2016, as the time and date to conduct a public hearing to consider vacating a portion of South Walnut Avenue. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 37-64 (a) E Annexation: Thorne Annexation (MF# ANX 2016-001) CONDUCT PUBLIC HEARING MOTION A: I move to adopt Ordinance No. 4269, an Ordinance relating to annexation and annexing certain real property to the City of Pasco and, further, authorize publication by summary only. MOTION B: I move to adopt Ordinance No. 4270, an Ordinance of the City of Pasco, Washington, assigning zoning to the Thorne Annexation Area as recommended by the Planning Commission and, further, authorize publication by summary only. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 65-78 (a) Department of Ecology Loan Refinancing MOTION: I move to adopt Ordinance No. 4268, relating to contracting Page 2 of 101 Regular Meeting February 16, 2016 indebtedness; providing for the issuance, sale and delivery of a not to exceed $4,025,000 principal amount limited tax general obligation bond to provide funds to repay the City's outstanding loan from the Department of Ecology and to pay the costs of issuance and sale of the bond; fixing or setting parameters with respect to certain terms and covenants of the bond; appointing the City's designated representative to approve the final terms of the sale of the bond; and providing for other related matters and, further, to authorize publication by summary only. 79-81 (b) 1 Resolution Supporting Continued Collaboration and Cooperation between Benton and Franklin Counties on Joint Programs, Services or Activities MOTION: I move to approve Resolution No. 3692, supporting the continued collaboration and cooperation of Benton and Franklin Counties on joint programs, services or activities where economic efficiencies exist. 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 82-97 (a) Water Rescue Program MOTION: I move to establish a Water Rescue Program within the Pasco Fire Department. 98-101 (b) 1 Bid Award: Oregon Avenue Waterline (RC) MOTION: I move to award the low bid for the Oregon Avenue Waterline project to Big D's Construction of Tri -Cities, Inc. in the amount of $1,091,826.93 and, further, authorize the City Manager to execute the contract documents. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed Q Quasi -Judicial Matter MF# "Master File #...... Page 3 of 101 Regular Meeting REMINDERS: February 16, 2016 6:00 p.m., Tuesday, February 16, City Hall Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) 5:30 p.m., Wednesday, February 17 — Benton, Franklin & Walla Walla Counties Good Roads & Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) 7:00 p.m., Wednesday, February 17, Senior Center, 1315 N. 7th Avenue — Community Forum. (ALL COUNCILMEMBERS INVITED TO ATTEND) 11:30 a.m., Friday, February 19 — Benton -Franklin Council of Governments Board Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.) 12:00 p.m., Friday, February 19, Holiday Inn, 4525 Convention Place — Business Forum. (ALL COUNCILMEMBERS INVITED TO ATTEND) This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 4 of 101 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Rick Terway, Director Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Minutes 02.01.16 February 8, 2016 Regular Meeting: 2/16/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the Minutes of the Pasco City Council Meeting dated February 1, 2016. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 101 REGULAR MEETING CALL TO ORDER: MINUTES PASCO CITY COUNCIL FEBRUARY 1, 2016 The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Excused: Mike Garrison. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief and Bob Gear, Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated January 19, 2016. Bills and Communications To approve 2015 claims in the total amount of $999,621.56 ($912,916.68 in Check Nos. (listing attached); $86,704.88 in Electronic Transfer Nos. (listing attached). To approve 2016 claims in the total amount of $2,163,108.74 ($989,901.02 in Check Nos. (listing attached); $573,847.56 in Electronic Transfer Nos. (listing attached); $27,537.92 in Check Nos. 48928-48952; $559,822.24 in Electronic Transfer Nos. 30090516-30090980; $12,000.00 in Electronic Transfer Nos. 218-219. Franklin County Homeless Housing and Assistance Interlocal Agreement To approve the Interlocal Agreement with Franklin County, Connell, Mesa and Kahlotus for the purpose of administering the Washington State Homeless Housing and Assistance Act generated funds for housing programs and, further, authorize the Mayor to sign the Agreement. Annexation: Thorne Annexation (MF# ANX 2016-001) To set 7:00 pm, February 16, 2016 as the time and date for a public hearing to consider the Throne annexation petition. Final Acceptance: Powerline Road Improvements To approve Resolution No. 3682 accepting the work performed by Big D's Construction of Tri -Cities, Inc., under contract for the Powerline Road Improvements project. Final Acceptance: PWRF Treatment System Optimization, Phase 3 - Pond Area Grading Page 1 of 6 Page 6 of 101 MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 1, 2016 To approve Resolution No. 3683 accepting the work performed by Big D's Construction of Tri -Cities, Inc., under contract for the PWRF Treatment System Optimization, Phase 3 - Pond Area Grading project. Street Vacation: A Portion of East Clark St. and North Main Ave. (MF# VAC 2015-020) To approve Resolution No. 3684, a resolution setting 7:00 P.M., Monday, March 7, 2016, as the time and date to conduct a public hearing to consider vacating a portion of East Clark Street and a portion of North Main Avenue. Street Vacation: Unnamed Street in Short Plat 2010-15 (MF# VAC 2015- 019) To approve Resolution No. 3685, a resolution setting 7:00 P.M., Monday, March 7, 2016, as the time and date to conduct a public hearing to consider vacating the undeveloped street right-of-way adjacent to the southern boundary of Short Plat 2010-15. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Martinez seconded. Motion carried by unanimous Roll Call vote. VISITORS - OTHER THAN AGENDA ITEMS: Gabriel Portugal, 804 Road 52, commented on the recent Latino coalition meeting and noted they appreciate Council's attention to district based elections. David Cortinas, 4116 Road 105, encouraged Council to support district based elections and noted the Latino community is excited to work with Council in the future. Ricardo Espinoza, 1935 W. Yakima St., noted the coalition of Hispanic groups is excited to work with Council. Felix Vargas, 900 Road 64, commented on district based elections. Bertha Aranda Glatt, 5 Sunflower Ct., is excited about the future of Pasco. Mr. Zabell and Council commented on SB 6129 hearings concerning district based elections. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mayor Watkins reported on the AWC "City Action Days." Mr. Yenney reported on the AWC "City Action Days" and the Employee Appreciation Banquet. Mr. Martinez noted he is proud of how Pasco is growing. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Easement Vacation: Broadmoor Terrace, Phase 1 (MF# VAC 2015-018) Page 2 of 6 Page 7 of 101 MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 1, 2016 Mr. White explained the details of the proposed vacation. Mayor Watkins declared the Public Hearing open to consider the proposed vacation. Following three calls for comments, and there being none, Mayor Watkins declared the Public Hearing closed. MOTION: Ms. Francik moved to adopt Ordinance No. 4263, an Ordinance vacating the east/west easement through Lots 18-25, Block 1 and Lot 2, Block 2 Broadmoor Terrace and further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. Easement Vacation: First Place (MF# VAC 2015-021) Council and staff discussed the details of the proposed vacation. Mayor Watkins declared the Public Hearing open to consider the proposed vacation. Following three calls for comments, and there being none, Mayor Watkins declared the Public Hearing closed. MOTION: Ms. Francik moved to adopt Ordinance No. 4264, an Ordinance vacating the sanitary sewer easement along the southern boundary of Phases 3, 5, and 7 First Place. Mr. Martinez seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Rezone: "O" (Office) to R-3 (Medium Density Residential) (MF# Z 2015- 005) Council and staff discussed the details of the proposed rezone. MOTION: Ms. Francik moved to adopt Ordinance No. 4265, rezoning property located at 1804 & 1808 N 20th Ave. from "O" (Office ) to R-3 (Medium Density Residential), and further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. Rezone: C-1 (Retail Business) to R-1 (Low Density Residential) Coles Estates (MF# Z 2015-004) Mr. White explained the details of the proposed rezone. MOTION: Ms. Francik moved to adopt Ordinance No. 4266, an ordinance of the City of Pasco, Washington, rezoning Lot 6, Coles Estates from C-1 (Retail Business) to R-1 (Low Density Residential), and further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. Rezone: C-1 (Retail Business) to R-1 (Low -Density Residential) Court Street (MF# Z 2016-001) Council and staff discussed the details of the proposed rezone. MOTION: Ms. Francik moved to adopt Ordinance No. 4267, an ordinance of the City of Pasco, Washington, rezoning Lots 17 through 32 Block 10, Sylvester's 2nd Addition from C-1 (Retail Business) to R-1 (Low Density Residential), and further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. Page 3 of 6 Page 8 of 101 MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 1, 2016 Special Permit: Modification of Special Permit SP05-098 Moore Mansion (MF# SP 2015-015) Council and staff discussed the details of the proposed permit. MOTION: Ms. Francik moved to approve Resolution No. 3686, accepting the Planning Commission's recommendation and approving the modification of Special Permit SP05-098 for the adaptive reuse of the Moore Mansion property. Mr. Yenney seconded. Motion carried unanimously. Special Permit: WSU Farm in an R-12 District (MF# SP 2015-018) Council and staff discussed the details of the proposed permit. MOTION: Ms. Francik moved to approve Resolution No. 3687, granting a special permit for a WSU Extension Services Farm in an RS -12 (Suburban Residential) District. Mr. Martinez seconded. Motion carried unanimously. Special Permit: Highland Park Sports Field Lighting (MF# SP 2015-017) Council and staff discussed the details of the proposed permit. MOTION: Ms. Francik moved to approve Resolution No. 3688, approving a special permit for the location of sports field lighting at Highland Park, located west of N. Wehe Avenue between E. Broadway Boulevard and E. Adelia Street, as recommended by the Planning Commission. Mr. Yenney seconded. Motion carried unanimously. Preliminary Plat: Columbia Dunes (MF# PP 2015-005) Mr. White explained the details of the proposed plat. MOTION: Ms. Francik moved to approve Resolution No. 3689, a resolution approving the Preliminary Plat for Columbia Dunes. Mr. Yenney seconded. Motion carried unanimously. Chapel Hill Boulevard Extension - Resolution for LID Council and staff discussed the details of the proposed LID. MOTION: Ms. Francik moved to approve Resolution No. 3690, relating to public improvements and declaring the City's intention to order the improvements of Chapel Hill Boulevard (from Road 68 to Road 84, including the intersection with Road 76, and Road 76 from Argent Road to Chapel Hill Boulevard) to create a local improvement district to assess the cost and expense of carrying out those improvements against the property specially benefitted thereby; and, notifying all persons who desire to object to the improvements to appear and present their objections at a hearing before the City Council to be held on March 7, 2016.Mr. Martinez seconded. Motion carried unanimously. NEW BUSINESS: Bid Award: Wastewater Treatment Plant (WWTP) Safety Improvements Project Page 4 of 6 Page 9 of 101 MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 1, 2016 Mr. Qayoumi explained the details of the proposed project. MOTION: Ms. Francik moved to award the low bid for the WWTP Safety Improvements project, including all Alternates (Alternates 1 through 5), to Culbert Construction, Inc. in the amount of $115,022.41 and, further, authorize the City Manager to execute the contract documents. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. Bid Award: East Side Booster Pump Station Upgrade (BS 2.1) Council and staff discussed the details of the proposed project. MOTION: Ms. Francik moved to award the low bid for the East Side Booster Pump Station Upgrade (BS 2.1) project to Big D's Construction of Tri -Cities, Inc. in the amount of $843,044.42 and, further, authorize the City Manager to execute the contract documents. Mr. Martinez seconded. Motion carried by unanimous Roll Call vote. Professional Services Agreement for the 2016 Comprehensive Municipal Storm Sewer System (MS4) Plan Council and staff discussed the details of the proposed agreement. MOTION: Ms. Francik moved to approve the Professional Services Agreement for the 2016 Comprehensive Municipal Storm Sewer System (MS4) Plan with Herrerra Environmental Consultants, Inc. and, further, authorize the City Manager to execute the agreement. Mr. Yenney seconded. Motion carried unanimously. Professional Services Agreement - Park, Recreation and Forestry Plan Update Council and staff discussed the details of the proposed agreement. MOTION: Ms. Francik moved to approve the Professional Services Agreement with Studio Cascade Inc. for the Comprehensive Park, Recreation and Forestry Plan update and, further, authorize the City Manager to execute the agreement. Mr. Martinez seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mr. Martinez congratulated his parents on 57 years of marriage. Mr. Zabell reminded everyone the Community Forums will be held February 10th and 17th and a Business Forum on February 19th. He also noted Pasco firefighters trained 650 families in the safety house at the Family Expo. Mayor Watkins asked if Council would like to consider a resolution in support of retaining the Benton -Franklin Bi -County Judicial District. Council concurred and directed staff to prepare the resolution. Page 5 of 6 Page 10 of 101 REGULAR MEETING ADJOURNMENT: MINUTES PASCO CITY COUNCIL FEBRUARY 1, 2016 There being no further business, the meeting was adjourned at 8:25 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra Clark, City Clerk PASSED and APPROVED this 16th day of February, 2016 Page 6 of 6 Page 11 of 101 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Ron Musson, Interim Finance Manager Administrative & Community Services SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 02.16.16 Bad Debt Write-off/Collection 01.31.16 February 8, 2016 Regular Meeting: 2/16/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $5,907,289.00 ($1,516,260.37 in Check Nos. 208213-28451; $1,747,433.14 in Electronic Transfer Nos. 809009, 809072-809078, 809155-809157, 809217; $29,643.89 in Check Nos. 48953-48980; $590,832.45 in Electronic Transfer Nos. 30090981-30091455; $2,023,119.15 in Electronic Transfer Nos. 220-226. To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non -criminal, criminal, and parking) accounts receivable in the total amount of $206,033.86 and, of that amount, authorize $133,062.60 be turned over for collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 12 of 101 CITY OF PASCO Council Meeting of: February 16, 2016 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Rick Terway, A&CS Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 16 day of February. 2016 that the merchandise or services hereinafter specified have been received and are approved for payment: Claims Bank Payroll Bank Gent Bank Electronic Bank Combined Check Numbers 208213-208451 48953-48980 Total Check Amount $1,516,260.37 $29,643.89 Total Checks $ 1,545,904.26 Electronic Transfer Numbers 809009 30090981-30091455 220-226 809072-809078 809155-809157 809217 Total EFT Amount $1,747,433.14 $590,832.45 $2,023,119.15 $0.00 Total EFTS $ 4,361,384.74 Grand Total $ 5,907,289.00 Councilmember Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND 257,789.03 STREET 27,636.68 ARTERIAL STREET 0.00 STREET OVERLAY 0.00 C.D. BLOCK GRANT 487.54 HOME CONSORTIUM GRANT 10,000.00 NSP GRANT 0.00 MARTIN LUTHER KING COMMUNITY CENTER 2,017.72 AMBULANCE SERVICE 41,369.65 CEMETERY 22.51 BLVD MAINTENANCE 250,517.39 ATHLETIC PROGRAMS 4,920.19 GOLF COURSE 38,212.65 SENIOR CENTER OPERATING 3,519.94 MULTI -MODAL FACILITY 872.03 SCHOOL IMPACT FEES 116,127.00 RIVERSHORE TRAIL & MARINA MAIN 0.00 SPECIAL ASSESSMENT LODGING 16,367.33 LITTER ABATEMENT 0.00 REVOLVING ABATEMENT 570.03 TRAC DEVELOPMENT & OPERATING 20,836.50 PARKS 1,002,149.74 ECONOMIC DEVELOPMENT 759,112.31 STADIUM/CONVENTION CENTER 0.00 LID 0.00 GENERAL CAP PROJECT CONSTRUCTION 163.14 UTILITY, WATER/SEWER 1,565,139.75 EQUIPMENT RENTAL - OPERATING GOVERNMENTAL 20,807.58 EQUIPMENT RENTAL - OPERATING BUSINESS 14,080.82 EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL 253,320.04 EQUIPMENT RENTAL - REPLACEMENT BUSINESS 0.00 MEDICAL/DENTAL INSURANCE 275,090.26 FLEX 9,067.26 PAYROLL CLEARING 1,217,091.91 GRAND TOTAL ALL FUNDS: $ 5,907,289.00 Page 13 of 101 BAD DEBT WRITE-OFF/COLLECTION January 1-31, 2016 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $10.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non -criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT — LIENS - These are Code Enforcement violation penalties which are either un -collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Page 14 of 101 Direct Referred to Total Write-off Collection Write-off Utility Billing $ 1,168.17 2,397.02 3,565.19 Ambulance $ 70,303.09 7,880.19 78,183.28 Court A/R $ .00 110,466.00 110,466.00 Code Enforcement $ 1,500.00 12,193.14 13,693.14 Cemetery $ .00 0.00 .00 General $ .00 126.25 126.25 Miscellaneous $ .00 .00 .00 TOTAL: $ 72,971.26 133,062.60 206,033.86 Page 14 of 101 AGENDA REPORT FOR: City Council February 9, 2016 TO: Dave Zabell, City Manager Regular Meeting: 2/16/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Oregon Ave Corridor - Supplemental Agreement #4 with CH2M I. REFERENCE(S): Oregon Avenue Corridor - Vicinity Map Local Agency Supplemental Agreement #4 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Supplement #4 of the Professional Services Agreement for the design services of the Oregon Avenue Corridor Project with C112M and, further, authorize the City Manager to execute the agreement. III. FISCAL IMPACT: Cost: Supplement Agreement #4 - $164,144 Previously Obligated Cost - $412,492 Adjusted Total Cost - $576,636 Funding for Design of project to date: STP Funds - Approx. $426,000 Arterial Street Funds - Approx. $715,500 Total Allocated funds for Design - $1,141,500 Funding Available for Design of project to date: STP Funds remaining - Approx. $91,000 Arterial Street Funds - Approx. $547,000 Total Funds Available - $638,000 Page 15 of 101 IV. HISTORY AND FACTS BRIEF: Oregon Avenue Corridor Project is a multiphase project that will incorporate transportation and pedestrian safety improvements to Oregon Avenue (SR -397) from its connection with the interchange of Interstate 182/State Route 12 on the north to Ainsworth Avenue. The corridor supports a heavy freight load and has experienced a significant number of accidents over the last several years, highlighting a need for these improvements. The project consists of: Pavement widening* Installation of median/curbing in select locations Restriping to create left turn lanes at intersections and two-way left -turn lane between intersections Installation of sidewalks and installation and/or upgrade of curb and gutter, driveways and ADA ramps to meet standards Stormwater infrastructure Illumination Streetscaping Traffic signals New traffic signals at the intersection crossings of: Idaho Avenue East Salt Lake Street Broadway Street Existing traffic signals will be updated at the intersection crossings of. Lewis Street 'A' Street * A surface treatment (Overlay or Chipseal) for the corridor is included in the project as an additive. During project development and design, it was determined that great care was needed during construction in order to preserve the integrity of the existing water main along Oregon Avenue. The additional care translated into additional cost to the project, an amount in excess of that which could be absorbed into the project. Additionally, the waterline along Oregon Avenue is a transmission line. Considering the added cost of working around the existing main and the benefit of replacement, it was determined that replacing the antiquated line with a new 16" diameter water main would better serve the public. The new main will increase the supply of water to areas and provide for greater fire flows. The replacement of the waterline is provided for in the 2016 budget and is currently out to bid. Construction of the waterline will be completed prior to construction of the roadway. Page 16 of 101 Budget Considerations: On November 19, 2012 City Council awarded a Professional Services Agreement (PSA) to CH2M Hill in the amount of $350,000 to complete design of the Oregon Avenue Corridor in accordance with initially agreed scope and fees. Additional scope has been added to the design as the project progressed. A summary of supplemental agreements for the project are listed below for your reference: 1. Supplemental Agreement No. 1 was approved on January 21, 2014. It increased the PSA amount by $25,829 for a Traffic Noise Report and additional geotechnical field investigation, laboratory and analysis, for a total of $375,829. 2. Supplemental Agreement No. 2 was approved on November 3, 2014. It increased the PSA amount by $36,663 for additional signal warrant analysis and design, additional stormwater design and coordination, additional environmental documentation associated with historic property inventories, and environmental documentation and engineering analysis associated with noise attenuation, for a total of $412,492. 3. Supplemental Agreement No. 3 was approved on December 16, 2015. This was a no cost supplement; the agreement extended time for completion. The PSA remained at a total of $412,492. Project Management: In order to manage the project, based on needs, priority and available resources, the project was divided into two phases. Phase I (I-182/US 395 to 'A' Street) and Phase II ('A' Street to Ainsworth Avenue). The majority of safety related issues are within Phase I. The City requested the consultant to complete the Phase I design since its construction is substantially funded by Transportation Improvement Board (TIB) and Highway Safety Improvement Program (HSIP) grants (approximately $5.1 million). The design work on Phase II is planned to resume after the design of Phase I is completed. Current Phase I status: Environmental documentation is completed and approved. Construction drawings are 95% complete. Right-of-way acquisition process is 15% complete. Phase I construction is planned for a 2016 bid with construction to begin shortly thereafter. Page 17 of 101 V. DISCUSSION: Supplemental Agreement #4 proposes to amend the scope of the current agreement with CH2M. The attached Supplemental Agreement includes detailed information with additional scope for the project and will complete the design of both, Phase I ( US 12/I- 182 to 'A' Street) and Phase II ('A' Street to Ainsworth Avenue). The primary changes in the scope are as follows: Additional roadway, traffic, stormwater design services and coordination associated with the design of the intersection of Oregon Avenue and Lewis Street and the incorporation of design elements from the Lewis Street Overpass project. Additional illumination design services associated with the updated design standards recently issued by the PUD. Modifications to the existing signalization system at `A' Street. Additional design services for Phase I due to design changes driven by discussions with property owners. Additional design services associated with the intersection type change at Oregon Avenue and Ainsworth Street. Additional right-of-way services associated with the development of legal descriptions for each proposed right-of-way acquisition. Additional design work due to the right-of-way process requirements. Bidding and construction support activities. Due to the additional scope and changes for the betterment of the corridor, the total cost of services contracted with CH2M for the design of the entire corridor is increased from the current amount of $412,492 to $576,636, which continues to be within the acceptable standard for the cost of design and within available resources for design services. This item was discussed at the February 8, 2016 Council Workshop meeting. Page 18 of 101 SL 1 44 uzdcom & moe Pasco lntermo�" St gt it INW VICINITY MAP L ciivvewo Gemelety �;Ipoo Y Z 51 Ranch& Fton* a con -way Pfeqhc - Y 17 MkIde S&OW 5hmpprd Sr Sundance Hum Plaik ti sk5vew. E 4ighlnrl F! EP.rk,ipw81vd Z Lou pa EN—d..Yt Z Exdelre 53 E i4_ st Am—st 0,10 virgis insm Flemwn ry semol K'no 2E E rara 5t Alt.. S1 Helen.&L wb. St EAst v. omiWs steel &Salyage (Eo Page 19 of 101 Supplemental Agreement Organization and Address C;H2M HILL_ INC. Humber 4 295 Badley Boulevm-d, Su,te 3UU Richland, WA 99532 Original Agreement Number STPUS-0397(008) Phone: 509.375.3444 Project Number Execution Date Completion Date STPUS-0397(008) 11/26/2012 12.31'2016 Project I itle New Maximum Amount Payable O,esun Avenue (SR 397) corridor Traffic Study and $ 576,636.00 Description of Work Professional services to include adda;u.,al 510„nWate,, t.affic, and roadway design to incorporate Lewis St. design .,.10 t.,.ojuet. Additivual design to provide separated sidewalks and to accommodate 4-1es a;s„al;,,ed ;nto,bectiou at Ainsworth. Additional illumination design to accommodate to PUD standa,ds. Additional RUW services to develop legal descript;on5. L;n.aed Bid and construction phase services. I de Cocal Agency of Uity of Pasco, WA desires to supplement the agreement entered into rritfi C112M HILL, INu. and executed on 11/2612012 and identified as Agreement No. S i rUS-0397(008 All proviziuns in the basic agreement remain in effect except as expressly modiTied 6y tMV., Sapplement. I Re cNanyes to the agreement are described as follows: section i, SCOPE OF WORK, is hereby changed to read: See Fxhihit A-1 ScnnP of Wnrk- attarherl II Section IV, TIME FOR BEGINNING Alqu c;OMPLETION, is amended to change the number of calendar days Tor completion of the work to read: LVA III Section v; PAT MEIa I , 0all be amended as follows: The tntal Maximnm Amrnmt Payahle ander the agreement is inrreacerl by %164144 to %576'636 as set forth in the attached Exhibit A. and by Mia rcTerence made a part of this supplement. If you concur with this supplement and agree tu tele cManyeb as stated above, please sign in the appropriate spaces 6elo W a, id retai n to this office for final action. 6y: Roger W Flint Conz altant Siynature DOT Form 140-063 EF Ruviaea 9/2005 by: I )ave /.ahe, ll�( 'iJ3� Manager Approving Authority Signature nate Page 20 of 101 CITY OF PASCO, WASHINGTON OREGON AVENUE (SR -397) CURRIDUR TRAFFIC 5TUDY & DESIGN Supplement 94 — Supplemental Professional Services EXHIBIT A-1: SCOPE OF WORK Ila 1 !100001 1019 i Rig,)applemental Agreement No. 4 scope of work modifies the scope of CH2M HILL, Inc.'s (COMSUI i AM I) professional engineering services and compensation for the original agreement (dated 111Z51L0lL) to include: i ask 1: Project management and administrative services associated with the extended project duration. Current project anticipated to be complete in December, 2016. iask is Aaaitional stormwater design and coordination services associated with the design of the intersection of Oregon Avenue and Lewis Street and the incorporation of design element., from the Lewis Street project. Task 3: Additional traffic design services to design a signalization system for [er„i., street inter3ectioi, with Oregon Avenue, and modifications to the existing signalization ay.,tem at 'A' street. Task 3: Additional roadway design services associated with the [ewia Street ana Oregon Avenue intersection, and to incorporate design element., from the [ewiz Street project and modify those elements as needed to tie into the Oregon Avenue project. Task 3: Additional roadway design service., a»uciated WitR tRe independent sidewalk on the east and west side of Oregon Avenue north of the intef bection With Superior Street. Tasks: Additional roadway dezign bervices associated with the Ainsworth and Oregon Avenue interbEction. i hib WorR is due to the decision to change from the roundabout design to a iignalii.ea interbection. iaz.R is Additional design services for Phase 1 due to design changes driven by discussions with property owners. Task 3: Additional illumination design services associated with the updated deign .,tandaraz i»uea by the PUD. These design services include updating the traffic lighting memo and updating luminaire locations and associated junction bo,,e and wiring diagram. Also included are additional services due to relocation of the propozed pole and junction boxes within the existing right-of-way. SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK w,. REVISED: 111512016 PAGE 1 OF 7 chm Page 21 of 101 I azR 4: Aaaitional lanBzcaping design services associated with the intersection type change at Oregon an8 AiiuwOrtCl. 1 ask 6: Additional right-of-way services associated with the development of legal descriptions for each proposed right-of-way acquisition. Task 8: New task associated with providing bidding and construction support activities. I he COM30I I ANI .111 provide the follow;ng jervice.�: TASK 1. PROJECT MANAGEMENT AND COORDINATION Additional effort is needed to complete the following tasks: the COMbLICIAIVI WWII provide project management and administration services for the work elements described in this document. 1.1. Contract Management The CONSULTANT will provide services to manage the cuntract, manage N, oject scope, 'FMeaule ai d budget, amend professional agreements with subconsultants, prepare and process monthly invoich.g, progress reporting, and other internal management duties. I he CUMbLICIAIG I Will provide the Cl i y WitR a moi-itnly Progress Report, in writing, reporting on the CONSULTANT'S progress and any known issues or anticipated change in perfo, ming the work. Task 1.1 Assumprions: + Additional duration of 12 months (December 2016 Completion) Task 7.7 Deliverables: + MontHly Pruyruss Reports (1 Hard copy and .pdt electronic tormat) 1.2. Project Coordination 1.2.1. Correspondence and Meetings The CONSULTANT will partner with the Cl I y to accornpli.,h the Oregon Avenue (5R Sys) CorriBor Traffic Study & Design. Coordination of the project work elements will include an additional 8 muntRs (assumed) of: Coordination meetings with CITY to be conducted at appropriate intervals throughout the project. Regular coordination meetings with internal CONSULTANT team, including subconsaltanta to be conducted at appropriate interval., tRrougliout the project. i ask 1.2 Assu►nptions: + Bi -Weekly Coordination Meetings with CITY via phone or in COM.0LI AIG I office. + CITY staff will conduct necessary meetings with Council and CONSULTANT will not attend. SUPPLEMENT #4, EX11161 I A -i : SCOPE OF vvORK . RtVISEV: 1/75'2070 PAGE z OF / Page 22 of 101 + Assumes two COIgb0IIAIa i ,tatt Will attend two (2) meetings with the CITY at CITY offices. Task 1.2 Deliverables: + Meeting Agei,Bas and Meeting Notes (.pdf electronic format) TASK 3. FII9AL ROADWAY DESIGN Additional effort L. neeae'a to complete the following: 3.1. Final Roadway Design Plans 3.1.1. Temporary Erosion & Sedimentation Control (TESC) Plans TESC plans will be developed at the intersection of [ewia Jireet ana Oregon Ave. The current i ESC plan will be modified north of Superior Street to accommodate the independent sidewalks. Phase II 1 ESC plan wili be modified to accommodate the signalized intersection design at the Ainsworth Street and Oregon A„eidae inter�ection. 3.1.2. Typical Sections Typical sections will be modified To incorporate tRe independent sidewalks north of Superior Street. 3.1.3. Sitc Preparation Plans Site preparation plans will be updated in include the [ewi., Street and Oregon Avenue intersection. Phase II site prep plans will be modified to accommodate the Zignalife8 intersection deign at the Ain. -,Worth Street and Oregon Avenue intersection. 3.1.4. Drainage and Utility Plans Drainage and utility plaits will be updated to include the Lewis Street and Oregon Avenue intersection. Phase II drainage & utility plans will be modified to accommodate the signalized intersection design at the Ainsworth street and Oregon Avenue intersection. 3.1.5. Roadway Paving Plans Roadway paving plans will be updated to inclaZle tRe Cewis Street and Oregon Avenue intersection and the independent sidewalks north of baperior street. Phase II roadway paving pla,,.� will be modified to accommodate the signalized intersection deign at the Ainsworth btreet and Oreguii Avenue intersection. 3.1.5. Intersection Layouts Interaection layout plans will be updated to include the Lewis Street and Oregon Avenue. Phase II intersection plan will Be modified to accommodate the signalized intersection design at the Ainsworth Street and Oregon Avenue intersection. SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK C�1,1�111 REVISED. 111512016 PAGE 3 OF i Page 23 of 101 3.1.7. Traffic Signal and Illumination Plans Illumination pole and junction Boxes Will be relocated inside the sidewalk to avoid right-of- way takes. Wiring diagrams will be updated to reflect tfii., cRange. i rarric Signal and Illumination plans will be updated to include the [ewi., street an8 Oregon Avenue intersection. PRdbe II traffic signal and illumination plans will be modified to accommodate the signalized intersection ae.,ign at tMe Ainsworth Street and Oregon Avenue intersection. This will include a new traffic signal design at the Ain.,WortR Sty eet and Oregon Avenue interjection. Luminaire locations and a»ociated unction boxes and wiring will be updated per the revised PUD lighting requirements. A revised Illumination i ecRnical Memo will be prepared h,corporating tRe PUD's revised lighting requirements. New details will be developed 8epicting signal head modifications to allow for 17 feet of vertical clearance beneath all signal ori Oregon Avenue. Traffic signal modification plans will be developed for the Oregon Avenue and 'A' Street intersection to accommodate the revised roadway sections. This work includes. but is not limited to, new pole locatioria, unction Boxes, wiring, and camera detection plans. 3.1.8. Signing and Pavement Marking Plans Signing and pavement marRing plans will be updated to include the Lewis Street and Oregon Ave intersection. Phase II signing and pavement marRing plans will be modified to accommodate the signalized intersection design at the Ainsworth street and Oregon Avenue haer3ection 3.1.10. Landscaping & Irrigation Pians [an&,caping and irrigation plans will be modified to accommodate the indepen0ent sidewalks north of baperior qtr eet. SuBtasKss p .v s. + Phase I and Phase II submittal milestone may not Be coincident. It is anticipated that Phase I will be bid for 2016 construction, and Phase II will be bid no zooner tRan 2017. + Conan action traffic control plans are not required and may be handled via contract specifications. + CITY to provide design and plans for backage roa0way required due to access management recommendations on Oregon Avenue. CONSULTANT will incorporate Cl i y -provided plans in bid aet3. + Landscape design plan., for Pha.,e II are accomplished in Task 4. 5017P[EMENT #4, EXHIBIT A-1: SCOPE OF WORK REVISLO: 7/7b/1D76 PAGE 4 OF 7 CHZM'_ Page 24 of 101 3.2. Specifications CONSULTANT will prepare specificationz. azingtRe 2014 edition of the WSDOT Standard Specifications for Road, Bridge, and Municipal Construction and w.�,Du i special Provisions. Standard plans will be identified and assembled for inclusion in the contract documents. Modification to the ztandardz. will be made with amendment and special provisions. CONSULTANT will modify the previously prepared specifications to include special provisions or amendments associated with the inclusion of the Lewis Street and Oregon Avenue intersection. rrevionly prepared generai -,pecial provisions will be updated with current versions as provided by WSDOT and APWA. It is assumed that contraction surveying will be included in the contractors contracted responsibilities. 3.3. Summary of Quantities and Opinion of Cost CONSULTANT will update opinions of cost for Phases I and II v.ith revi.,ea unit prices based on current pricing data. Dammar—y of quantities will be updated based on design changes in Phaae., I and II. The Task 3 scope of work is supplemented witR the following: 3.4. Plan Updates Based on Property uwner Discussions The Cl i Y will diacu» the project with individual land owners and compile comments and concern resulting from the discussion. the CUMbOCIAl41 will revise the plans, specifications, and estimate based on the compiled comments provided by the CITY. Subtask 3.4 Assumptions: t Estimated hours are based on information provided by tRe Cl i Y on November 4 and Iqovember 19, 2015. Additional changes beyond those currently provided by the CI i Y will be negotiated. Additional effort is needed to campiete the following: 3.4.2. Landscaping & Irrigation Pians update the lanazcaping and irrigation plans at the Ainsworth and Oregon intersection to accommodate the neve traffic ilgiialite8 intersection layout. TASK 6. RIGHT-OF-WAY PLANS Additional effort is needed to complete the following: 6.3 Right -of -Way Plans Additional effort needed to regi.,e the previously prepared right-of-way plans to account for the relocation of the proposed illumination pole., witRin tRe existing right of way. SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK KtV/SFU: 7175VZO1 S PAGE 5 OF 7 chm Page 25 of 101 Task 6 scope of work is supplemented with the following task: 6.4 RigFit-ot-Way Legal Descriptions The CONSULTANT will prepare legal descriptions for each right-of-way acquisition shown on the rignt-OT-way plans. Legal descriptions will be prepared per WSDOTstandarda aged requiiementz.. the I.OMbO[IANI will rezolve review comments from the City and WSDOT and incorporate resolved comments into the final legal descriptio,,a. Subtask 6.4 A�5ump_tivna,. + Cl I y will provide title reports, deeds, and other necessary material to prepare each legal descript;on. + The City and WSDOT will review the legal., once prior to thial submittal. Subtask 6.4 Deliverables: + Draft and Final Legal descriptions for s4 right-of-way acquibitions. Add the tollowing task to the scope of work: TASK 8. BIDDING AND CuNSTRUCTION SUPPORT 8.1 Bidding Support One (1) CONSULTANT staff will attend two (2) pre-bid meetings and respond to goe�tionb presented at tMe meetings. CONSULTANT will respond to Requeib for hiTormation (RFPs) during bid period as they are received from the CITY. CONSULTANT will prepare addenda to the contract documents as required by the Cl I Y. Subtask 8.1 Assumptions: + 2 pre-bid meeting are a»ume8 Tor this scope of work. CITY will organize and lead the meetings. t 10 RFI's and 2 addenda are assumed for this scope of work. + uiie Bid period is assumed. If more than one bid period is required to award the work. subsequent bid period a�Ai tance will be negotiated as additional work. + CITY will receive and transmit RFI's a..d addenda to BiMlers. Sudta5K 8.7 Deliverables: + Addenda and responses to RFI'., in PDF for, ,at. 8.2 Construction Support One (1) COMsu[IAM I ,taff will attend one pre -construction meeting and respond to questions presented at the meeting. SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK �� HLV15LO: 7/752075 PAGE 6 OF 7 Page 26 of 101 COISISULTANT will review contactor material submittals related to construction of traffic :,ignal3 and illumination zyatem. CONSULTANT will respond to contrartora' Requettz. for Intormation (RFI's) during construction as they are received from the CITY. 5ubtask 8.2 Assumptions: + Cl i y Will organi,.e ai,!! lead the pre -construction meeting. + CITY will review and respond to all aabmittal., unrelated to traffic signals and illumination work. + Ci i y will receive, log, track, and transmit all RFI's submittals. + 15 RFI's are assumed for thin ,cope of work. + No CONSULTANT involvement in change orders is included in this work. + Review submittals for general conformance with the design concept and general compliance with the requirements of the contract for construction. Such review will not relieve the Contractor from ita reapon.,ibility for perto� mance in accordance with the contract for construction, nor is such review a guarantee that the work cove,ea By tRe :)uBmittalb ib tree of errors, inconsistencies or omissions. Subrask 8.2 Deliverables: + Rezwpumea to RFi's in PDF format. SUPPLEMEM i w47 17,&1710 1 H-1: SCOPE OF WORK RtV/JtU: 7/15T1U75 PAGE 7 OF 7 Page 27 of 101 City of Pasco; washington E.%Hi6it E -'r Oregon Avenue (SR -397) Corridor Trarrit; Study & Design CH2M HILL Labor Hours (See Attached Laoor Summary) 1.618 $64,498.65 Direct Salary Cost $64,498.65 D;rct Salary Escalation Cost (estimated) 2015 to z0 --i6 0% $u.uu i otal Direct Salary Cost $64;498.65 U.erflead Coat @ 114.16% of Total Direct Salary Cost $ /3,631.ti6 Fixed Fee @ 3u.u% or I vial Direut Swary- Croat $19,34J.65 I otal Overhead & Fixed Fee Cost $92,981.25 10101 LaSur (:vat Direct Expenses No. Each LIM Reports u $0.05 $0.00 m6c. copies 0 $U. -U-3 $0.00 Reprographics u $40 $0.00 Mail/Deliveries/etc. 0 $15 $0.00 IGlileavu u Mi. @ $0.560 /Mile $u.uu Auto Rental/Gasoline 5 aay5 L $85 May $425.00 [o -aging 0 days @ $110 /day $u.0u Aerial Photographs u $3;000 $0.00 1 ravel Total (airfare, train, etc) 0 $5uu $0.00 Equipment Rantals, EDM; GPS 0 $50 $u.uu Parking u $30 $0.00 Per Diem 0 days @ $75 /day zbu.uu Drilling 0 $47500.0-0 $0.00 Excavatiny/Test Pit 0 $Z,uuu.uu $0.00 Materials Lao u $600.00 $0.00 Total Expenses $425 5.6contract� Bernardo I vviils Hrcniiacit $6,238.80 Total 5ul3coniracis $o,z38.80 1 utal Eump sum Price (Labor; Expenses, su6;untra%As) $164,144 Page 1 vT 1 Page 28 of 101 Q ml Li. G Z D U) lz 0 m Q J N N Ic 00 O) tt v tr) r M — r {� u, v R7 R t" v f v� 64fia � .r. w ci C) to R Ps N ff� vy E» rR C F R m v cv F O O 0 N v7 CN vi in N 61) C V v"v tp CD i-- v m 00 IT N a) It L to hN t• w w wrq Q7 V o� v7 v7 o- r c � � FE G=_ V J Lh R R R R 00 3 0 co 0 C0 O' G N = `� V a_ m H F - Z W Z z _O O E' v Q y Z p W V Z O F- U o = a !C Pz0 N 1- z S2 W CO Z W Z 7 W D Q ` Q Q cc m aG>aC� UOZU tcp O V Q W = C Z Q V CL 1i0MM �e+»�om Y Y Y Y Y N N N y U) c 3 0 N M N m CV 't _ m m m m to W _W � V W U = N LA Q W J 2 v =2 w V t m Page 29 of 101 AGENDA REPORT FOR: City Council February 10, 2016 TO: Dave Zabell, City Manager Regular Meeting: 2/16/16 Rick White, Director Community & Economic Development FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Street Vacation: A Portion of S. Walnut Ave. (MF# VAC 2016-002) I. REFERENCE(S): Overview Map Vicinity Map Proposed Resolution Vacation Petition II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. , a resolution setting 7:00 P.M., Monday, March 21, 2016, as the time and date to conduct a public hearing to consider vacating a portion of South Walnut Avenue. III. FISCAL IMPACT: Will facilitate construction of a new industrial building. IV. HISTORY AND FACTS BRIEF: Verdesian Life Sciences, formally Northwest Ag -Services, is in the process of expanding their facilities on East "B" Street. The company needs to construct a new 42,000 square foot building at the northeast corner of East "B" Street and South Walnut Avenue. To facilitate the new building Verdesian Life Sciences has petitioned to vacation a portion of South Walnut Avenue. Without the vacation the building will not fit on the property. South Walnut Avenue is an old 80 -foot right-of-way that terminates into railroad property one block south of "B" Street. Verdsian is requesting the east 10 feet of Walnut Avenue adjacent to their building site be vacated. South Walnut is a local Page 30 of 101 access street that only needs to be 60 feet wide. The proposed vacation will reduce the right-of-way to 70 feet until property owners on the west side of the street redevelop and request a further reduction to the 60 standard. Verdesian now operates out of nine buildings in the neighborhood most of which required street and alley vacations before they could be built. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular Council meeting for a public hearing, which provides the statutory 20 -day hearing notice, is March 21, 2016 V. DISCUSSION: Page 31 of 101 • Item: Street Vacation - Ptn. of Walnut Av Overview • Applicant: Verdesian Life Sciences N Map2016-002File #. VAC 1V ~ _ ,� ��� ✓ to �� 1 � ;� ,n �«d�?'"" SITE ; n a n I l 11 /� 11 ST - Ilk w - 102, LIU T1,11PNIW4414TH 1 '� 11M, WK'11� 9K Qt J e $C ,04 1111 S,- Gf.^ -> U 1 11BIIVST 0 - Pi- d � d _ -� i R _ O Vicinity Item: Street Vacation - Ptn. of Walnut Av Applicant: Verdesian Life Sciences N Map File #: VAC 2016-002 10' 1 "A" ST i 64 ffln RESOLUTION NO. A RESOLUTION SETTING 7:00 PM, MONDAY, MARCH 21, 2016 AS THE TIME AND DATE TO CONDUCT A PUBLIC HEARING TO CONSIDER VACATING A PORTION OF SOUTH WALNUT AVENUE. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate easements; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating the east 10 feet of South Walnut Avenue between East "A" Street and East `B" Street, will be held before the City Council of the City of Pasco in the Council Chambers at 525 N. Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on March 21, 2016. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco this 16th day of February, 2016. Matt Watkins Mayor ATTEST: Debra L. Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney Page 34 of 101 Exhibit Item' Street Vacation - Ptn. of Walnut Av Applicant: Verdesian Life Sciences x � File #: VAC 2016-002 I w Q w ry 10' I I "A" ST Q W >N SITE z Q� D z w I QD Q "B" ST 1 ILA f M CITY OF PASCO STREET/ALLEY VACATION PETITION MASTER FILE # V" DATE SUBMITTED: ;Z /r FEE $200 I, we the undersigned, owners of two-thirds of the privately awned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: I J-4 _ E E1 ST� Imo„ F`T � F C 14�d , APPLICANT; Print Name: Sign Name Address: Phone # _ . /y, y Date Print Name: Sign Name: Date Print Name: Sign Name: Date Print Name: Sign Name: Date Print Name: Sign Name: Date /( rz- 0 PROPERTY OWNED (Legal Description} Page 36 of 101 AGENDA REPORT FOR: City Council February 9, 2016 TO: Dave Zabell, City Manager Regular Meeting: 2/16/16 Rick White, Director Community & Economic Development FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Annexation: Thorne Annexation (MF# ANX 2016-001) I. REFERENCE(S): Vicinity Map Annexation Petition Proposed Annexation Ordinance Proposed Zoning Ordinance Planning Commission Report and Minutes Dated: 1/21/16 H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT PUBLIC HEARING MOTION A: I move to adopt Ordinance No. , an Ordinance relating to annexation and annexing certain real property to the City of Pasco and, further, authorize publication by summary only. MOTION B: I move to adopt Ordinance No. , an Ordinance of the City of Pasco, Washington, assigning zoning to the Thorne Annexation Area as recommended by the Planning Commission and, further, authorize publication by summary only. III. FISCAL IMPACT: The addition of $288,300 to the total assessed value of the City. IV. HISTORY AND FACTS BRIEF: On January 4, 2016, the City Council passed Resolution No. 3617 accepting a "Notice and Intent' to commence annexation proceedings for the Thorne Annexation Area. Following the passage of the resolution a final petition was submitted to the City. Page 37 of 101 The petition has been reviewed by the County Assessor and has been determined to be sufficient to constitute a legally acceptable petition under the petition method of annexation. The petition represents 100 percent of the ownership. The next step in the annexation process requires the City Council to hold a public hearing on the proposed annexation. V. DISCUSSION: The proposed Annexation Ordinance (Motion "A"), if adopted, will cause the area in question to be annexed to the City subject to the following conditions: 1. The Pasco Comprehensive Plan will continue to be applicable to the area. 2. The annexation area will not assume any existing bonded indebtedness. 3. The annexation area will be assigned to Voting District #4. The Planning Commission conducted a zoning determination hearing for the proposed annexation area on January 21, 2016 and recommended the area be R-3 (Medium Density Residential). Motion "B" will establish R-3 zoning for the annexation area. Page 38 of 101 Item: Thorne Annexation Vicinity Applicant: R & D Partnership N Map File #. ANX 2016-001 CHAPEL HILL,,B'LVD SITE 1 •. •m LIM I owWOODBINIE= DR Z VALLEY VIEW PL" All in Ol 1 r - r , - 1 r .�� ARGENT R _ D_. _ - n PTi;THTION FOR ANNEXATM11 TO THE CRTY OF PASCO TO: The City Council of the City of Pasco 525 North Third Avenue Pasco, Washington 99301 The undersigned, being the owners of not less than sixty percent (60%), in value, according to the assessed valuation for general taxation, of the real property described in Exhibit "A" attached hereto, lying contiguous to the City of Pasco, Washington, do hereby petition that such territory be annexed to and made a part of the City of Pasco under the provisions of RCW 35.14.120, et seq., and any amendments thereto, of the State of Washington. The territory proposed to be annexed is within Franklin County, Washington, and is described in Exhibit "I", attached hereto. WHEREFORE, the undersigned respectively petition the honorable City Council and ask: (a) That appropriate action be taken to entertain this petition, fixing a date for a public hearing, causing notice to be published and posted, specifying the time and place of such hearing, and inviting all persons interested to appear and voice approval or disapproval of such annexation; and, (b) That following such hearing the City Council determine by Ordinance that such annexation shall be effective; and that property so annexed shall become a part of the City of Pasco, Washington, subject to its laws and ordinances then and thereafter enforced. The Petitioners subscribing hereto agree that all property within the territory hereby sought to be annexed shall not assume any existing indebtedness and will not require simultaneous adoption of zoning regulations in accordance with the City Council's acceptance of the Notice of Intention to Commence Annexation as indicated in Resolution No. 3677 as recorded in the January 4, 2016 Council minutes of the City of Pasco, Washington. This Petition is accompanied by and has attached hereto as Exhibit °2" a diagram which outlines the boundaries of the property sought to be annexed. Page 40 of 101 WARNING: Every person who signs this petition with any other than his/her name, or who knowingly signs more than one of these petitions, or signs a petition seeking an election when he/she is not a legal voter, or signs a petition when he/she is otherwise not qualified to sign, or who makes herein any false statement, shall be guilty of a misdemeanor. PRAYER OF PETITION: (1) Annexation of area described and depicted in Exhibits "I" and "2", without (2) assumption of indebtedness of the City of Pasco and without (3) simultaneous adoption of the City of Pasco Zoning Regulations. DATE OWNER'S SIGNATURE PRINT NAME/ADDRESS SIGNED 1. 2. 3. 4.0..JL114=L e tj 14 nus as 6. 7. S. 9. 10. 11. 12. 2 - .... Page 41 of 101 Affidavit of Signature for Annexation Petitions for the City of Pasco, Washington Under the penalty of perjury, I declare under oath, that I am authorized to sign deeds and encumbrances on behalf of R & D Partnership and I am further authorized to sign annexation petitions on behalf of R & D Partnership, for the purpose of causing Franklin County Parcel # 117641017 (341`7 Road 68) to be annexed to the City of Pasco. State of Washin1kn ) i! ): ss. County of F' 4G klllh ) Date I certify that I know or have satisfactory evidence that P4 0 j 0 0&16 5'A r he person who appeared before me, and said person acknowledged that (he/she) signed this instrument, on oath stated that (he/she) was authorized to execute the instrument and acknowledged it as the p2ytr ey-s of R & D Partnership to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. Given under my hand and official seal this 15 day of NOTARY PUBLIC NOTARY FU LIC in and for the State of Washington State of Washln os Residing at a' Gl/i than u/� ANGELA N. PITMAN My Commission Expires: &Sr NAY COMMISSION EXPUM 08/25/2419 Page 42 of 101 EXHIBIT # 1 Annexation Legal Beginning at point on the west right-of-way line of Road 68, said point being the intersection of the north line of Lot 1, Valley View Addition; Thence easterly along the easterly projection of the north line of said Lot 1 to the east right-of=-way line of Road 68; Thence continuing easterly along the easterly projection of said Lot 1 to the intersection with the west right-of-way line of Aintree Lane; Thence southerly along said right-of-way line and the southerly projection thereof to the intersection with the north right-of-way line of the Franklin County Irrigation District Canal; Thence westerly along the north right-of-way line of said canal right-of-way to the intersection with the east right-of-way line of Road 68; Thence westerly along a line that intersects with the southeast corner of Lot 10, Valley View Addition, said southeast corner also being a point on the west right-of-way line of Road 68; Thence northerly along the west right-of-way line of Road 68 to the point of beginning. Page 43 of 101 EXHIBIT # 2 Thorne Annexation N. City Limits VALLEY VIEW PL C1ty 1- Mics CHAPEL. HULL BLVD Li a w w w z a W000WNE DR LJJ 9ri�• U j � p a i CA 0 O uj 0 4 a I a � i I i ARGENT RD Page 44 of 101 WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3' Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE relating to annexation and annexing certain real property to the City of Pasco. WHEREAS, the City Council of the City of Pasco has declared, its intent to annex the following described territory to the City of Pasco pursuant to RCW Chapter 35A.14; and WHEREAS, notice of the public hearing on the proposed annexation has been published and posted as required by law; and, WHEREAS, a public hearing on the proposed annexation was held on February 16, 2016; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the following described area, situated in Franklin County, Washington to - wit: Beginning at point on the west right-of-way line of Road 68, said point being the intersection of the north line of Lot 1, Valley View Addition; Thence easterly along the easterly projection of the north line of said Lot 1 to the east right-of-way line of Road 68; Thence continuing easterly along the easterly projection of said Lot 1 to the intersection with the west right-of-way line of Aintree Lane; Thence southerly along said right-of-way line and the southerly projection thereof to the intersection with the north right-of-way line of the Franklin County Irrigation District Canal; Thence westerly along the north right-of-way line of said canal right-of-way to the intersection with the east right-of-way line of Road 68; Thence westerly along a line that intersects with the southeast corner of Lot 10, Valley View Addition, said southeast corner also being a point on the west right-of-way line of Road 68; Thence northerly along the west right-of-way line of Road 68 to the point of beginning; as depicted in the map attached hereto and labeled Exhibit "1" be and the same is hereby annexed to the City of Pasco and is hereby declared to be within the corporate limits of the City of Pasco. Section 2. That the Comprehensive Plan of the City of Pasco be and the same is hereby adopted for the above described tract of land. Section 3. That said tract of land shall not assume any portion of the existing bonded indebtedness of the City of Pasco. Page 45 of 101 Section 4. That said tract of land shall be in Voting District # 4. Section 5. That a certified copy of this ordinance be and the same shall be filed with the Franklin County Commissioners. Section 6. This ordinance shall be in full force and effect on March 1, 2016. PASSED by the City Council of the City of Pasco this 16th day of February 2016. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk -2- APPROVED AS TO FORM Leland B. Kerr, City Attorney Page 46 of 101 EXHIBIT Thorne # I Annexation CHAPEL MLL ELVR W z Q J W W Z_ City Q Limits 9h� //V e WOODBINE DR Z VALLEY VIEW PL 9!,°%' DRIVE O U lQlj J C7 City Limits �' 4 �� cp ° w U Q J d O n O Q O ARGENT R® ORDINANCE NO. AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, ASSIGNING ZONING TO THE THORNE ANNEXATION AREA AS RECOMMENDED BY THE PLANNING COMMISSION. WHEREAS, on January 21, 2016, the Planning Commission of the City of Pasco conducted a public hearing to develop a recommendation for the assignment of zoning to certain property; in the event the property was incorporated within the City; and WHEREAS, on February 16, 2016, Ordinance No. , effectively annexed certain real property to the City of Pasco; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the following described area, situated in Franklin County, Washington to -wit: Beginning at point on the west right-of-way line of Road 68, said point being the intersection of the north line of Lot 1, Valley View Addition; Thence easterly along the easterly projection of the north line of said Lot 1 to the east right-of-way line of Road 68; Thence continuing easterly along the easterly projection of said Lot 1 to the intersection with the west right-of-way line of Aintree Lane; Thence southerly along said right-of-way line and the southerly projection thereof to the intersection with the north right-of-way line of the Franklin County Irrigation District Canal; Thence westerly along the north right-of-way line of said canal right-of-way to the intersection with the east right-of-way line of Road 68; Thence westerly along a line that intersects with the southeast corner of Lot 10, Valley View Addition, said southeast corner also being a point on the west right-of- way line of Road 68; Thence northerly along the west right-of-way line of Road 68 to the point of beginning; as depicted in the map attached hereto and labeled Exhibit No. "1" be and the same is hereby assigned R- -3 (Medium -Density Residential) zoning. Section 2. That any and all zoning maps be and the same are hereby amended to conform to the aforesaid assignment of zoning. Section 3. This ordinance shall be in full force and effect on March 1, 2016. PASSED by the City Council of the City of Pasco this 16th day of February, 2016. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney Page 48 of 101 EXHIBIT Thorne # I Annexation CHAPEL MLL ELVR W z Q J W W Z_ City Q Limits 9h� //V e WOODBINE DR Z VALLEY VIEW PL 9!,°%' DRIVE O U lQlj J C7 City Limits �' 4 �� ° w U Q J d O n O Q O ARGENT R® REPORT TO PLANNING COMMISSION MASTER FILE NO: (MF# ZD2016-001) APPLICANT: City of Pasco ACTION DATE: 1/21/2016 PO Box 293 Pasco, WA 99301 BACKGROUND REQUEST: Develop zoning recommendation for the Thorne Annexation Area. 1) AREA ID: Area Size # of Dwellings Population Thorne Annexation 1.09 acres 1 7 2) UTILITIES: City water and sewer lines are located in Aintree Lane on the east side of the property. Water and sewer lines are also located in Road 60 to the south of the FCID canal. 3) LAND USE AND ZONING: The proposed annexation area is currently zoned R -S-20 under the County zoning and contains a house and a shop. Surrounding properties are zoned and developed as follows: NORTH: C-1 — Commercial Strip Center SOUTH: C-1 - Fire Station # 83 EAST: R-1 - Single -Family Residences WEST: RS -20 - Single -Family Residences 4) COMPREHENSIVE PLAN: The proposed annexation site is in an area of transition between a low-density and mixed residential land use designations and can be consider for either low-density residential development or medium -density development. The Chapel Hill development to the east of the site is designated for mixed residential development and has been zoned R-4, R-3 and R-1. Plan Policy H-1 -A encourages the location of medium and high density housing near arterial streets. Policy H -1-B suggests medium and high density housing should be located to avoid the need for access through lower density neighborhoods. The Comprehensive Plan also suggests the City should strive to maintain a variety of housing option for Pasco residents including townhouses, condominiums, and apartments (H -2-A). 5) ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non -Significance (DNS) has been issued for this project under WAC 197-11-158. 1 Page 50 of 101 ANAT.VRiG The proposed Thorne Annexation site contains one single-family dwelling built in 1967 and a large shop built about 15 years ago. The proposed site is located on the east side of Road 68 which is a major arterial street that connects much of west Pasco to I-182. In determining the most appropriate zoning for the annexation area the Planning Commission needs to consider the existing land uses, development patterns, current County zoning, policies of the Comprehensive Plan and the land use designations of the land use map. The Planning Commission also needs to be guided by the criteria in PMC 25.88.060 (as discussed below) in developing a zoning recommendation. The properties to the north and south of the proposed annexation area are zoned C-1 (Retail Business) with the north being developed with a commercial building and a Maverik gas station and the southern property being developed with Fire Station # 83. The parcel to the northeast across Aintree Lane is zoned R-4 and the parcel to the east is currently vacant and zoned R-1. The property owner has a pending application to change the zoning on this parcel to R-3. In 2013 the Council approved a preliminary plat for a small development on the vacant parcel. However, due to the topography of the site and the cost of utility services the development was not financially feasible. A new developer is willing to try developing the site with a product that will hopefully carry the cost of the infrastructure. Additional housing units are required to cover the cost of bringing sewer under the FCID canal to the property; hence the rezone request to R-3. The Comprehensive Plan identifies the vacant parcel for mixed residential uses however, for the property to qualify for R-3 zoning primary access needs to be from an arterial street. The need for arterial street access is the driving force behind the proposed annexation request. The proposed annexation site is in an area of transition between a low- density and mixed residential land use designations and can be consider for either low-density residential development or medium -density development. However, being located on a major street it would be more appropriate to consider R-3 zoning for the site. The initial review criteria for considering a rezone application are explained in PMC 25.88.030. The criteria are listed below as follows: 1. The changed conditions in the vicinity which warrant other or additional zoning: • The property is located within the Pasco Urban Growth Boundary. 2 Page 51 of 101 • The property in question may be annexed to the City of Pasco. • The property is located on a major high traffic volume street between two properties zoned C-1 Retail Business. • Upon annexation the area will need to be zoned. • All properties to the north, east and south have been annexed to the City. • The Chapel Hill subdivision to the east is nearing completion. This is a mixed use development containing C-1, R-4, R-3 and R-1 zoning. 2. Facts to justify the change on the basis of advancing the public health, safety and general welfare. The property may be annexed to the City and will need to be zoned. The justification for the rezone is the fact that if a zoning designation is not determined the property could become annexed without a zoning. For the advancement of the general welfare of the community the property needs to be zoned consistent with the established development patterns. 3. The effect rezoning will have on the nature and value of adjoining property and the Comprehensive Plan. Zoning the proposed annexation area to R-3 will have minimal to no impact on surrounding properties and will support the Comprehensive Plan policies (Policy H -1-A) that encourage the location of medium and high density housing near arterial streets. The proposed rezone also supports Policy H -1-B that suggests medium and high density housing should be located to avoid the need for access through lower density neighborhoods. In other areas of the community, including the Chapel Hill subdivision, where multi -family development adjoins single-family development Franklin County records indicate there is no diminution of value for either single- family homes or multi -family structures. 4. The effect on the property owners or owner of the request is not granted. Without the annexation area being assigned a specific zoning district, the area will essentially be un -zoned upon annexation. The area needs to be zoned for the benefit of the property owners and property owners adjoining the proposed annexation area. S. The Comprehensive Plan land use designation for the property. Policies of the Comprehensive Plan suggest the annexation area could be rezoned for higher density residential uses. The site is in a transition area between a mixed and low-density residential area and could be zoned for low-density or medium -density residential. However, the policies of the Plan support an R-2 or R-3 zoning designation. 3 Page 52 of 101 FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1) The site is within the Pasco Urban Growth Boundary. 2) The Urban Growth Boundary was established by Franklin County in 1994. 3) The property is being proposed for annexation by March 2016. 4) The annexation site is located in an area of transition on the land use map and as such the site has the opportunity to be zoned for low-density or medium density land uses. However policies of the Plan support R-2 or R-3 zoning. 5) Properties to the north and south of the annexation site are zoning C-1 Retail Business. Properties to the northeast of the site across Aintree Lane are zoned R-4 and contain a large apartment complex (The Crossings at Chapel Hill) 6) The site is located on Rd 68 which is classified as an arterial street. Road 68 is one of the main streets in the community that provides access to I-182 and to the commercial center north of I-182. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a rezone the Planning Commission must develop its conclusions from the findings of fact based upon the criteria listed in PMC 25.88.060 and determine whether or not: (1) The proposal is in accord with the goals and policies of the Comprehensive Plan. Zoning the proposed annexation site to R-3 is supported by Plan Policy H -1-A and H -1-B. (2) The effect of the proposal on the immediate vicinity will not be materially detrimental. Rezoning the proposed annexation site to R-3 will have minimal impact of the surrounding commercial zoned properties and may allow the property to the east to be developed to provide variety in housing opportunities for Pasco residents. (3) There is merit and value in the proposal for the community as a whole. 0 Page 53 of 101 There is merit and value in following the guidance of the Comprehensive Plan when assigning zoning to properties within the community. Policies of the plan suggest this property should be zoned for medium density residential uses. (4) Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. The rezone site is located on a major street between to C-1 properties as a result there is no need to impose mitigation measures. Additionally, rezoning the property to R-3 is supported by policies of the Comprehensive Plan further suggesting no mitigation measures are needed. (5) A concomitant agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. A concomitant agreement is not needed. STAFF RECOMMENDATION A public hearing has been scheduled on the proposed Thorne Annexation for February 1, 2016. The zoning determination therefore needs to be completed by the Planning Commission on January 21, 2016. MOTION: I move the Planning Commission adopt the Findings of Fact as contained in the January 21, 2016 staff report. MOTION: I move, based on the findings of fact as adopted, the Planning Commission recommend the City Council zone the Thorne Annexation Area to R-3, as indicated on the zoning map identified as Exhibit # 1 attached to the January 21, 2016 staff report. Page 54 of 101 Zoning Map R-1 R=S=1 Item: Thorne Annexation Area Applicant: City of Pasco File #: ZD 2016-001 C-1 RS -20 (County) C-1 R-3 p CHAPEL HILL BLVD SITE 03 D DEL 1v, RS -20 (County) ARGENT RD C-1 R-4 WOODBINE DR z J Y Z LQU j ."Z3 R=1 RS -1 RS -2 Proposed Zoning R-1 R=S=1 Item: Thorne Annexation Area Applicant: City of Pasco File #: ZD 2016-001 C-1 RS -20 (County) C-1 R-3 p CHAPEL HILL BLVD SITE 03 D DEL ARGENT RD C-1 R-4 RS -1 1,11VOIDEME DRR=1Cr RS -2 Exhibit Item' Thorne Annexation Area Applicant: City of Pasco #1 File #: ZD 2016-001 SITE10,3 D z M M VALLEY VIEW PL ARGENT RD CHAPEL HILL BLVD \\ WOODBINE DR 2 J Z 10 j co Cr 2 U� \ P/ /CO pR 0� L Y, ire arm yeWE �A r��la •I• i 1 iti - Alt � �� t� f/-� �� / � i� t--� � � — �'G - `� ` � / •._� f � _ ="—�V ice- -�� ' r `'` � � \\t _ - • Looking West RJR 71.7 pl� 25r 'M A Me,; wn o WTI PLANNING COMMISSION MMINUTES 1/21/16 B. Zoning Determination Zoning Determination for Unincorporated Property (MF# ZD 2016-001) Chairwoman Polk read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the zoning determination for THE Thorne Annexation Area. The site contains roughly over an acre and the current land use is RS -20 zoning with a single-family home. The property is in the County but prior to annexation the Planning Commission must determine the zoning appropriate. The property owners have submitted an intent to annex that has been accepted by City Council. The Comprehensive Plan indicates that the site is within a transitional are between low-density and mixed -residential land uses. The parcel to the northeast of the property is zoned R-4 and the parcel to the east is vacant and currently zoned R-1, however the Planning Commission will consider additional deliberations of the zoning of that property later in the meeting. This property is not tucked in behind the existing residential neighborhood. The property has frontage on Road 68 and is located between the commercial area to the north and the fire station to the south. Staff provided findings about the property, basically the property is undergoing an annexation and is located on a major high traffic volume street between two commercial properties. The criteria required by the Pasco Municipal Code to establish a zone change has been addressed in the staff report. Staff recommended the Planning Commission consider R-3 zoning for the property based the findings and criteria discussed in the staff report. Staff suggested the Planning commission make a recommendation to the Council at this meeting so the annexation process can be completed by the end of February. Scott Lybbert, 2839 W. Kennewick Avenue, spoke on behalf of this application. There would be benefits for his overall project on the neighboring parcel if this property was annexed and zoned R-3. This gives frontage to Road 68 with improvements that could limit the risks for those turning left onto Valley View Lane. Commissioner Bowers asked if this was owned by Mr. Aldridge, the owner of the neighboring property. Mr. White responded that this property was owned by Mr. & Mrs. Thorne. Chairwoman Polk added that Mr. & Mrs. Thorne are interested in selling the property to add to the neighboring property for a project. Phillip William Schmidt, 3417 Road 68, spoke on behalf of Mr. Thorne as his son-in- law. He stated that he currently lives at the residence and has been cleaning up the property with the idea of selling it. It is an older home built in 1969 and gets all of the drinking water from a 253' well on the property and has its own septic system. Both 1 Page 62 of 101 systems are faltering so the annexation would allow for the Thorne's to tie into City sewer and water on Aintree behind the house. With no further comments the public hearing closed. Chairwoman Polk asked what the current zoning of the property would be considered. Mr. White responded t RS -20 since it is a large house on 1 acre. Chairwoman Polk asked what would happen if it were zoned RT (Residential Transition) . Mr. White answered that RT zoning is typically reserved for properties or locations that are awaiting the availability of City services, which doesn't fit this lot. Chairwoman Polk expressed concern over rezoning this property to R-3 when the neighboring property has a rezone that is still being deliberated. Mr. White responded that this parcel itself can be justified for R-3 zoning because of its location on a major street and its adjacency to the commercial to the north and south. And while the fire station isn't a commercial use it is a use that most would not want to locate a single-family home due to the amount of sirens and fire trucks responding to emergencies. The annexation and zoning hold more promise for working issues out with the property to the east more than they do as they currently exist. Commissioner Bowers asked if it is preliminary to grant this rezone before the concomitant agreement is worked out for the adjacent property. Mr. White answered that he didn't think so since they are two separate parcels and anything in terms of a concomitant agreement are going to extend and certainly be sensitive to the adjacent neighborhood and parcels to the east. Commissioner Bowers asked if it would be make sense to push this decision off until February when the adjacent property's rezone is determined. Chairwoman Polk responded that since this is a different applicant and regardless of the outcome of the adjacent property, this applicant will still wish to annex and have the zoning determined to be R-3, she would be in favor of determining the zoning and moving forward at this meeting. Dave McDonald, City Planner, stated that it is a separate piece of property and if annexed in the future, a recommendation would still be R-3. It is not an appropriate place to develop R-1. In fact, in the future Road 68 will need to be improved and the RS -20 zoning will not be able to foot the bill for curb, gutter and sidewalk. If the adjacent property never moves forward, at least this property could still be improved 2 Page 63 of 101 and developed. Chairwoman Polk asked if it would be cost prohibitive in the future if this site wants to develop as commercial in the future and it would need to get rezoned again. Mr. White responded that he didn't know if it would be cost prohibitive but they would have that opportunity. It might not be favorable to extend commercial zoning down the Road 68 Corridor, which presents traffic problems. Commissioner Bowers moved, seconded by Commissioner Greenaway, the Planning Commission adopt the findings of fact as contained in the January 21, 2016 staff report. The motion passed unanimously. Commissioner Bowers moved, seconded by Commissioner Greenaway, based on the findings of fact as adopted the Planning Commission recommend the City Council zone the Thorne Annexation Area to R-3, as indicated on the zoning map identified as Exhibit #1 attached to the January 21, 2016 staff report. The motion passed unanimously. 3 Page 64 of 101 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Stan Strebel, Deputy City Manager SUBJECT: Department of Ecology Loan Refinancing I. REFERENCE(S): Proposed Ordinance February 11, 2016 Regular Meeting: 2/16/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. 4268, relating to contracting indebtedness; providing for the issuance, sale and delivery of a not to exceed $4,025,000 principal amount limited tax general obligation bond to provide funds to repay the City's outstanding loan from the Department of Ecology and to pay the costs of issuance and sale of the bond; fixing or setting parameters with respect to certain terms and covenants of the bond; appointing the City's designated representative to approve the final terms of the sale of the bond; and providing for other related matters and, further, to authorize publication by summary only. III. FISCAL IMPACT: With the refinancing of the outstanding debt with the Department of Ecology (DOE), the Utility Fund (Sewer) will save approximately $200,000 over the life of the remaining debt in interest through 2019. This savings calculation is based on the possible scenario of refinancing the entire remaining debt of $5,640,000 with consideration of a lower interest rate. The buy down of the debt by $1,720,000 results in a greater savings to the utility. With the refinancing being proposed, the operating budget of the utility, for payment of debt, will be reduced by $1,702,000 over the life of the bonds thru 2019. On an annual basis, savings to the operating budget per year is as follows: 2016 $214,775 2017 $457,091 2018 $495,183 2019 $534,951 IV. HISTORY AND FACTS BRIEF: Page 65 of 101 The City entered into an agreement with the DOE to borrow $24,664,959, over 20 years at 3.5%, to implement a multiphase wastewater facility upgrade project. The first scheduled principal and interest payment was made in 2000 with the last payment scheduled for 2019. The outstanding debt as of January 31, 2016 is approximately $5,640,000. As part of the refinancing, the City will be applying $1,720,000 of debt reserves to the current debt, thereby reducing the refinancing amount to approximately $4,025,000. (The amount above $4m is estimated at the costs of closing and completing the transaction.) Given low interest rates in today's financial markets, a Request for Financing was sent to 10 financial institutions requesting a response by February 8. Four financial institutions responded to the request. Following evaluation of the proposals, staff's recommendation is for the award of the refinancing to the Bank of Cashmere, with an interest rate of 1.36%. As in prior financing ordinances, assuming Council approves the ordinance, a City Official has been designated to complete the details of transaction. In the proposed ordinance, the Interim Finance Manager has been designated as the City's designee to conduct the bond sale closing. Closing is expected to occur on February 24. V. DISCUSSION: At the Council workshop of February 8, City Council was given an overview of the proposed refinancing. Approval of the Ordinance at the meeting will allow staff to complete the refinancing process. Page 66 of 101 CITY OF PASCO, WASHINGTON [9) 11103 V/_VLei ailk Cox" y.T.�:l AN ORDINANCE of the City of Pasco, Washington, relating to contracting indebtedness; providing for the issuance, sale and delivery of a not to exceed $4,025,000 principal amount limited tax general obligation bond to provide funds to repay the City's outstanding loan from the Department of Ecology and to pay the costs of issuance and sale of the bond; fixing or setting parameters with respect to certain terms and covenants of the bond; appointing the City's designated representative to approve the final terms of the sale of the bond; and providing for other related matters. Passed February 16, 2016 This document prepared by: Foster Pepper PLLC 1111 Third Avenue, Suite 3400 Seattle, Washington 98101 (206) 447-4400 51491596.4 Page 67 of 101 TABLE OF CONTENTS* Page Section1 . Definitions............................................................................................................... 1 Section 2 . Findings and Determinations.................................................................................. 2 Section 3 . Authorization of Bond............................................................................................ 3 Section 4 . Description of the Bond; Appointment of Designated Representative ................... 3 Section 5 . Bond Registrar; Registration and Transfer of Bond ............................................... 3 Section 6 . Form and Execution of Bond.................................................................................. 4 Section7 . Payment of Bond..................................................................................................... 5 Section 8 . Bond Fund; Deposit of Proceeds............................................................................ 5 Section9 . Prepayment............................................................................................................. 5 Section10 . Failure To Pay Bond............................................................................................... 5 Section11 . Pledge of Taxes....................................................................................................... 5 Section 12 . Tax Covenants; Designation of Bond as "Qualified Tax Exempt Obligations."........................................................................................................... 6 Section 13 . Refunding or Defeasance of the Bond.................................................................... 6 Section 14 . Sale and Delivery of the Bond................................................................................ 7 Section 15 . Supplemental and Amendatory Ordinances............................................................ 7 Section 16 . General Authorization and Ratification.................................................................. 7 Section17 . Severability............................................................................................................. 8 Section 18 . Effective Date of Ordinance................................................................................... 8 Exhibit A Parameters for Final Terms *The cover page, table of contents and section headings of this ordinance are for convenience of reference only, and shall not be used to resolve any question of interpretation of this ordinance. 51491596.4 -1 Page 68 of 101 CITY OF PASCO, WASHINGTON ORDINANCE NO. 4268 AN ORDINANCE of the City of Pasco, Washington, relating to contracting indebtedness; providing for the issuance, sale and delivery of a not to exceed $4,025,000 principal amount limited tax general obligation bond to provide funds to repay the City's outstanding loan from the Department of Ecology and to pay the costs of issuance and sale of the bond; fixing or setting parameters with respect to certain terms and covenants of the bond; appointing the City's designated representative to approve the final terms of the sale of the bond; and providing for other related matters. THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Definitions. As used in this ordinance, the following capitalized terms shall have the following meanings: (a) "Bond" means the Limited Tax General Obligation Bond, 2016, issued pursuant to and for the purposes provided in this ordinance. (b) "Bond Counsel" means the firm of Foster Pepper PLLC, its successor, or any other attorney or firm of attorneys selected by the City with a nationally recognized standing as bond counsel in the field of municipal finance. (c) "Bond Fund" means the Limited Tax General Obligation Bond Fund, 2016, of the City created for the payment of the principal of and interest on the Bond. (d) "Bond Register" means the books or records maintained by the Bond Registrar for the purpose of identifying ownership of the Bond. (e) "Bond Registrar" means the Finance Manager of the City or any successor bond registrar selected by the City. (f) "City" means the City of Pasco, Washington, a municipal corporation duly organized and existing under the laws of the State. (g) "City Council" means the legislative authority of the City, as duly and regularly constituted from time to time. (h) "Code" means the United States Internal Revenue Code of 1986, as amended, and applicable rules and regulations promulgated thereunder. (i) "Designated Representative" means the officer of the City appointed in Section 4 of this ordinance to serve as the City's designated representative in accordance with RCW 39.46.040(2). -1- 51491596.4 Page 69 of 101 0) "Final Terms" means the terms and conditions for the sale of the Bond including the amount, date or dates, denominations, interest rate or rates (or mechanism for determining interest rate or rates), payment dates, final maturity, redemption rights, price, and other terms or covenants, including minimum savings for repayment of the loan. (k) "Finance Manager" means the finance manager or such other officer of the City who succeeds to substantially all of the responsibilities of that office. (1) "Government Obligations" has the meaning given in RCW 39.53.010, as now in effect or as may hereafter be amended. (m) "Issue Date" means the date of initial issuance and delivery of the Bond to the Purchaser in exchange for the purchase price of the Bond. (n) "Purchase Offer" means an offer to purchase the Bond, setting forth certain terms and conditions of the issuance, sale and delivery of the Bond, which offer is authorized to be accepted by the Designated Representative on behalf of the City, if consistent with this ordinance. (o) "Purchaser" means the corporation, firm, association, partnership, trust, bank, financial institution or other legal entity or group of entities selected by the Designated Representative to serve as purchaser in a private placement. (p) "Record Date" means the Bond Registrar's close of business on the 15th day of the month preceding an interest payment date. (q) "Registered Owner" means the person in whose name the Bond is registered on the Bond Register. (r) "SRF Loan" means the Department of Ecology Washington State Water Pollution Control State Revolving Fund (SRF) Loan Agreement No. L9400013 dated as of May 26, 1994. (s) "State" means the State of Washington. (t) "System of Registration" means the system of registration for the City's bonds and other obligations set forth in Ordinance No. 2845. Section 2. Findings and Determinations. The City takes note of the following facts and makes the following findings and determinations: Pursuant to Resolution No. 2133, the City entered into the SRF Loan to borrow $3,802,779 for the purpose of paying a part of the cost of constructing certain Waterworks Utility facilities, and subsequent amendments to the SRF Loan Agreement increased the total amount of the SRF Loan to $23,700,000. As of February 16, 2016, there is currently $5,640,749.50 principal amount outstanding on the SRF Loan. After due consideration, it appears to the City Council that the SRF Loan may be repaid by the issuance and sale of the Bond authorized herein so that a savings will be effected by the -2- 51491596.4 Page 70 of 101 difference between the principal and interest cost over the life of the Bond and the principal and interest cost over the life of the SRF Loan but for such repayment. (a) Debt Capacity. The maximum amount of indebtedness authorized by this ordinance is $4,025,000. Based on the following facts, this amount is to be issued within the amount permitted to be issued by the City for general municipal purposes without a vote: (1) The assessed valuation of the taxable property within the City as ascertained by the last preceding assessment for City purposes for collection in the calendar year 2016 is $3,937,446,202. (2) As of December 31, 2015, the City has limited tax general obligation indebtedness, consisting of bonds, leases and conditional sales contracts outstanding in the principal amount of $11,256,696, which is incurred within the limit of up to 1'/2% of the value of the taxable property within the City permitted for general municipal purposes without a vote. (3) As of December 31, 2015, the City has unlimited tax general obligation indebtedness for capital purposes only outstanding in the principal amount of $400,000 for general municipal purposes. The indebtedness described in this paragraph has been incurred with the approval of the requisite proportion of the City's qualified voters at an election meeting the minimum turnout requirements, within the limit of up to 21/2% of the value of the taxable property within the City for general municipal purposes (when combined with the outstanding limited tax general obligation indebtedness). (b) The Bond. For the purpose of providing the funds necessary to pay and redeem the SRF Loan and to pay the costs of issuance and sale of the Bond, the City Council finds that it is in the best interests of the City and its taxpayers to issue and sell the Bond, pursuant to the terms set forth in the Purchase Offer as approved by the City's Designated Representative consistent with this ordinance. Section 3. Authorization of Bond. The City is authorized to borrow money on the credit of the City and issue a negotiable limited tax general obligation bond evidencing indebtedness in a principal amount not to exceed $4,025,000 to provide funds necessary to pay and redeem the SRF Loan and to pay the costs of issuance and sale of the Bond. Section 4. Description of the Bond; Appointment of Designated Representative. The Interim Finance Manager is appointed as the Designated Representative of the City, with the individual authority to conduct the sale of the Bond in the manner and upon the terms deemed most advantageous to the City, and to approve the Final Terms of the Bond, with such additional terms and covenants as the Designated Representative deems advisable, within the parameters set forth in Exhibit A, which is attached to this ordinance and incorporated by this reference. Section 5. Bond Registrar; Registration and Transfer of Bond. Pursuant to RCW 39.46.030(4) the City's Finance Manager shall serve as initial fiscal agent for the City (the "Bond Registrar") with respect to the Bond and is authorized, on behalf of the City, to 51491596A -3 Page 71 of 101 authenticate and deliver the Bond in accordance with the provisions of the Bond and this ordinance. The Bond shall be issued only in registered form as to both principal and interest and shall be recorded on books or records maintained by the Bond Registrar (the "Bond Register"). The Bond Register shall contain the name and mailing address of the registered owner of the Bond. Upon a determination by the Finance Manager that maintenance of the duties of the Bond Registrar is no longer convenient, the fiscal agent of the State of Washington shall act as Bond Registrar. The Bond Registrar shall keep, or cause to be kept, at its office, sufficient books for the registration, assignment or transfer of the Bond, which books shall be open to inspection by the City at all times. The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver the Bond transferred or exchanged in accordance with the provisions of the Bond and this ordinance, to serve as the City's paying agent for the Bond and to carry out all of the Bond Registrar's powers and duties under this ordinance and the System of Registration. The Bond Registrar shall be responsible for its representations contained in the Bond Registrar's Certificate of Authentication on the Bond. The Bond may be assigned or transferred only in whole and only if endorsed in the manner provided thereon and surrendered to the Bond Registrar, subject to the Bank's representations or in a certificate to be provided at closing. Any such transfer shall be without cost to the owner or transferee and shall be noted in the Bond Register. The Bond Registrar shall not be obligated to transfer the Bond during the 15 days preceding any installment payment or prepayment date. Section 6. Form and Execution of Bond. (a) Form of Bond; Signatures and Seal. The Bond shall be prepared in a form consistent with the provisions of this ordinance and State law. The Bond shall be signed by the Mayor and the City Clerk, either or both of whose signatures may be manual or in facsimile, and the seal of the City or a facsimile reproduction thereof shall be impressed or printed thereon. If any officer whose manual or facsimile signature appears on the Bond ceases to be an officer of the City authorized to sign the bond before the Bond bearing his or her manual or facsimile signature is authenticated by the Bond Registrar, or issued or delivered by the City, the Bond nevertheless may be authenticated, issued and delivered and, when authenticated, issued and delivered, shall be as binding on the City as though that person had continued to be an officer of the City authorized to sign the bond. The Bond also may be signed on behalf of the City by any person who, on the actual date of signing of the Bond, is an officer of the City authorized to sign the bond, although he or she did not hold the required office on its Issue Date. (b) Authentication. Only a Bond bearing a Certificate of Authentication in substantially the following form, manually signed by the Bond Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance: "Certificate Of Authentication. This Bond is the fully registered City of Pasco, Washington, Limited Tax General Obligation Bond, 2016, described in the Bond Ordinance." The authorized signing of a -4- 51491596.4 Page 72 of 101 Certificate of Authentication shall be conclusive evidence that the Bond so authenticated has been duly executed, authenticated and delivered and is entitled to the benefits of this ordinance. Section 7. Payment of Bond. Both principal of and interest on the Bond shall be payable in lawful money of the United States of America. Principal and interest on the Bond shall be payable by automatic deposit on the payment date or, if unavailable, by check or draft of the Bond Registrar mailed on or prior to the payment date to the Registered Owner at the address appearing on the Bond Register on the Record Date. The Bond is not subject to acceleration under any circumstances. Section 8. Bond Fund; Deposit of Proceeds. (a) Bond Fund. The Bond Fund is created as a special fund of the City for the sole purpose of paying principal of and interest on the Bond. All amounts allocated to the payment of the principal of and interest on the Bond shall be deposited in the Bond Fund as necessary for the timely payment of amounts due with respect to the Bond. The principal of and interest on the Bond shall be paid out of the Bond Fund. Until needed for that purpose, the City may invest money in the Bond Fund temporarily in any legal investment, and the investment earnings shall be retained in the Bond Fund and used for the purposes of that fund. (b) Bond Proceeds. The Bond Proceeds shall be deposited in the General Fund of the City and used immediately to pay and redeem the SRF Loan and pay costs of issuance of the Bond. Section 9. Prepayment. The City reserves the right and option at any time to prepay and redeem any or all of the principal amount of the Bond outstanding at par plus accrued interest to the date of prepayment upon at least 15 days' advance written notice to the Registered Owner. Any prepayment shall be applied first to accrued and unpaid interest and then to reduce the outstanding principal amount of the Bond. Interest on the principal amount of the Bond called for prepayment shall cease to accrue on the date fixed for prepayment unless the principal amount called for prepayment is not paid on the prepayment date. Upon any partial prepayment, the remaining installment payments of principal and interest shall be recalculated as provided in the Bond. Section 10. Failure To Pam. If the principal of the Bond is not paid when the Bond is properly presented at its maturity or date fixed for redemption, the City shall be obligated to pay interest on the Bond at the same rate provided in the Bond from and after its maturity or date fixed for redemption until the Bond, both principal and interest, is paid in full or until sufficient money for its payment in full is on deposit in the Bond Fund, or in a trust account established to refund or defease the Bond, and the Bond has been called for payment by giving notice of that call to the Registered Owner. Section 11. Pledge of Taxes. The Bond constitutes a general indebtedness of the City and is payable from tax revenues of the City and such other money as is lawfully available and pledged by the City for the payment of principal of and interest on the Bond. For as long the Bond is outstanding, the City irrevocably pledges that it shall, in the manner provided by law within the constitutional and statutory limitations provided by law without the assent of the 51491596.4 -5 Page 73 of 101 voters, include in its annual property tax levy amounts sufficient, together with other money that is lawfully available, to pay principal of and interest on the Bond as the same become due. The full faith, credit and resources of the City are pledged irrevocably for the prompt payment of the principal of and interest on the Bond and such pledge shall be enforceable in mandamus against the City. Section 12. Tax Covenants; Designation of Bond as "Qualified Tax Exempt Obligations." (a) Preservation of Tax Exemption for Interest on Bond. The City covenants that it will take all actions necessary to prevent interest on the Bond from being included in gross income for federal income tax purposes, and it will neither take any action nor make or permit any use of proceeds of the Bond or other funds of the City treated as proceeds of the Bond that will cause interest on the Bond to be included in gross income for federal income tax purposes. (b) Post -Issuance Compliance. The Finance Manager is authorized and directed to review and update the City's written procedures to facilitate compliance by the City with the covenants in this ordinance and the applicable requirements of the Code that must be satisfied after the Issue Date to prevent interest on the Bond from being included in gross income for federal tax purposes. (c) Designation of Bond as "Qualified Tax -Exempt Obligations." The Bond may be designated as "qualified tax-exempt obligations" for the purposes of Section 265(b)(3) of the Code, if the following conditions are met: (1) the Bond does not constitute "private activity bond" within the meaning of Section 141 of the Code; (2) the reasonably anticipated amount of tax-exempt obligations (other than private activity bond and other obligations not required to be included in such calculation) that the City and any entity subordinate to the City (including any entity that the City controls, that derives its authority to issue tax-exempt obligations from the City, or that issues tax-exempt obligations on behalf of the City) will issue during the calendar year in which the Bond is issued will not exceed $10,000,000; and (3) the amount of tax-exempt obligations designated by the City as "qualified tax-exempt obligations" for the purposes of Section 265(b)(3) of the Code during the calendar year in which the Bond is issued does not exceed $10,000,000. Section 13. Refunding or Defeasance of the Bond. The City may issue refunding bonds pursuant to State law or use money available from any other lawful source to carry out a refunding or defeasance plan, which may include (a) paying when due the principal of and interest on any or all of the Bond (the "defeased Bond"); (b) redeeming the defeased Bond prior to their maturity; and (c) paying the costs of the refunding or defeasance. If the City sets aside in a special trust fund or escrow account irrevocably pledged to that redemption or defeasance (the "trust account"), money and/or Government Obligations maturing at a time or times and bearing 51491596.4 -6 Page 74 of 101 interest in amounts sufficient to redeem, refund or defease the defeased Bond in accordance with their terms, then all right and interest of the Owners of the defeased Bond in the covenants of this ordinance and in the funds and accounts obligated to the payment of the defeased Bond shall cease and become void. Thereafter, the Owners of defeased Bond shall have the right to receive payment of the principal of and interest on the defeased Bond solely from the trust account and the defeased Bond shall be deemed no longer outstanding. In that event, the City may apply money remaining in any fund or account (other than the trust account) established for the payment or redemption of the defeased Bond to any lawful purpose. Unless otherwise specified by the City in a refunding or defeasance plan, notice of refunding or defeasance shall be given, and selection of Bond for any partial refunding or defeasance shall be conducted, in the manner prescribed in this ordinance for the redemption of Bond. Section 14. Sale and Delivery of the Bond. (a) Manner of Sale of Bond; Delivery of Bond. The Designated Representative is authorized to sell the Bond by private placement based on the assessment of the Designated Representative of market conditions, in consultation with appropriate City officials and staff, Bond Counsel and other advisors. In accepting the Final Terms, the Designated Representative shall take into account those factors that, in the judgment of the Designated Representative, may be expected to result in the lowest true interest cost to the City. (b) Procedure for Private Placement. For the sale of the Bond by private placement, the Designated Representative shall select one or more Purchasers with which to negotiate such sale. The Purchase Offer for the Bond shall set forth the Final Terms. The Designated Representative is authorized to execute the Purchase Offer on behalf of the City, so long as the terms provided therein are consistent with the terms of this ordinance. (c) Preparation, Execution and Delivery of the Bond. The Bond will be prepared at City expense and will be delivered to the Purchaser in accordance with the Purchase Offer, together with the approving legal opinion of Bond Counsel regarding the Bond. Section 15. Supplemental and Amendatory Ordinances. The City may supplement or amend this ordinance for any one or more of the following purposes without the consent of any Owners of the Bond: (a) To add covenants and agreements that do not materially adversely affect the interests of Owners, or to surrender any right or power reserved to or conferred upon the City. (b) To cure any ambiguities, or to cure, correct or supplement any defective provision contained in this ordinance in a manner that does not materially adversely affect the interest of the Beneficial Owners of the Bond. Section 16. General Authorization and Ratification. The Designated Representative and other appropriate officers of the City are severally authorized to take such actions and to execute such documents as in their judgment may be necessary or desirable to carry out the transactions contemplated in connection with this ordinance, and to do everything necessary for 51491596.4 - / Page 75 of 101 the prompt delivery of the Bond to the Purchaser thereof and for the proper application, use and investment of the proceeds of the Bond. All actions taken prior to the effective date of this ordinance in furtherance of the purposes described in this ordinance and not inconsistent with the terms of this ordinance are ratified and confirmed in all respects. Section 17. Severability. The provisions of this ordinance are declared to be separate and severable. If a court of competent jurisdiction, all appeals having been exhausted or all appeal periods having run, finds any provision of this ordinance to be invalid or unenforceable as to any person or circumstance, such offending provision shall, if feasible, be deemed to be modified to be within the limits of enforceability or validity. However, if the offending provision cannot be so modified, it shall be null and void with respect to the particular person or circumstance, and all other provisions of this ordinance in all other respects, and the offending provision with respect to all other persons and all other circumstances, shall remain valid and enforceable. Section 18. Effective Date of Ordinance. This ordinance shall take effect and be in force from and after its passage and five days following its publication as required by law. PASSED by the City Council and APPROVED by the Mayor of the City of Pasco, Washington, at an open public meeting thereof, this 16th day of February, 2016. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk APPROVED AS TO FORM: Foster Pepper PLLC Bond Counsel -8- 51491596.4 Page 76 of 101 Exhibit B EXHIBIT A DESCRIPTION OF THE BOND (a) Principal Amount. The Bond may be issued in an amount not to exceed the principal amount of $4,025,000. (b) Date. The Bond shall be dated its Issue Date, which date may not be later than one year after the effective date of this ordinance. (c) Interest Rate(s). The Bond shall bear interest at fixed or variable rates, provided that the average interest rate on the Bond may not exceed 1.36%, other than as a consequence of any adjustment that may occur upon an event of default or determination of taxability. (e) Payment Dates. Interest must be payable at the rates and on such dates as are acceptable to the Designated Representative. Principal payments shall commence on a payment date acceptable to the Designated Representative and must be payable at maturity or in installments on such dates as are acceptable to the Designated Representative. (f) Final Maturity. The Bond shall mature no later than December 31, 2019. (g) Price. The purchase price for the Bond may be in an amount as is acceptable to the Designated Representative. (h) Savings. The sale of the Bond shall produce a minimum net present value savings of 3% of the outstanding principal amount of the SRF Loan, less the City's contribution of the reserve account amount for the SRF Loan. (i) Other Terms and Conditions. (1) The Bond may not be issued if it would cause the indebtedness of the City to exceed the City's legal debt capacity on the Issue Date. (2) The Designated Representative may accept such additional terms, conditions and covenants as he or she may determine are in the best interests of the City, consistent with this ordinance. A-1 51491596.4 Page 77 of 101 CERTIFICATION I, the undersigned, City Clerk of the City of Pasco, Washington (the "City"), hereby certify as follows: 1. The attached copy of Ordinance No. 4268 (the "Ordinance") is a full, true and correct copy of an ordinance duly passed at a regular meeting of the City Council of the City held at the regular meeting place thereof on February 16, 2016, as that ordinance appears on the minute book of the City. 2. The Ordinance will be in full force and effect five days after publication in the City's official newspaper, which publication date is February 18, 2016. 3. A quorum of the members of the City Council was present throughout the meeting and a majority of the members voted in the proper manner for the passage of the Ordinance. Dated: February 16, 2016. CITY OF PASCO, WASHINGTON Debra L. Clark, City Clerk 51491596.4 Page 78 of 101 AGENDA REPORT FOR: City Council February 9, 2016 TO: Dave Zabell, City Manager Regular Meeting: 2/16/16 FROM: Stan Strebel, Deputy City Manager SUBJECT: Resolution Supporting Continued Collaboration and Cooperation between Benton and Franklin Counties on Joint Programs, Services or Activities L REFERENCE(S): Proposed Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. , supporting the continued collaboration and cooperation of Benton and Franklin Counties on joint programs, services or activities where economic efficiencies exist. III. FISCAL IMPACT: Retention of current programs or services, provided on a Bi -County basis, is generally the most cost-effective system for taxpayers. IV. HISTORY AND FACTS BRIEF: As a number of recent cases have demonstrated, the Commissioners of Benton and Franklin Counties have moved to separate programs and services which have previously been provided on a bi-county basis. While, in some cases, due to growth in programs or populations, or for other reasons, it may make economic sense and present the opportunity for better service to the public, to separate bi-county efforts. In a great many cases, however, consolidation provides the means for more stable funding, greater efficiencies and better service. Recently, the joint Office of Public Defense was separated into individual offices each for Benton and Franklin County. At the request of supporters for separating the current Bi -County Judicial Court District, Senator Hewitt has reportedly agreed to sponsor legislation to separate current joint operation of Benton Franklin Superior Court if requested by four of six County Page 79 of 101 Commissioners. V. DISCUSSION: This item was briefly introduced at the meeting of February 9. The attached resolution supports continuation of bi-county programs, services or activities where economies and service efficiencies can be maintained. While Council was provided with a resolution, being considered by the City of Richland, and limited to the issue of the Bi - County Court, the proposed resolution focuses on a broader message. (At its last meeting, the Richland City Council tabled action on its resolution.) Page 80 of 101 RESOLUTION NO. A RESOLUTION of the City of Pasco supporting the continued collaboration and cooperation of Benton and Franklin Counties on joint programs, services or activities where economic efficiencies exist. WHEREAS, the Counties of Benton and Franklin have shared a wide variety of services and interests for many decades; and WHEREAS, collaboration among the counties, cities and other local government that make up the Tri -Cities has served as a model of intergovernmental cooperation; and WHEREAS, a departure from continued bi-county cooperation would fail to meet the public's expectation that government provide necessary services as efficiently as possible where costs are apportioned based on relative service needs, in order to maximize economic efficiency for shared resources across two counties; and WHEREAS, the counties have shown considerable effort in the past weeks to resolve various differences and engage in deliberations to strengthen ties as the counties and communities grow in the future; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Pasco, that the best interests of the citizens of Pasco are served by continued collaboration of Franklin and Benton Counties, and that the City of Pasco supports all efforts to continue joint programs, services or activities as the presently exist, where economic and service efficiencies can be maintained. BE IT FURTHER RESOLVED that this resolution shall take effect immediately and shall be forwarded to the County Commissioners of Benton and Franklin Counties. APPROVED by the City Council of the City of Pasco this 16th day of February 2016. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney Page 81 of 101 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Bob Gear, Fire Chief Fire Department SUBJECT: Water Rescue Program I. REFERENCE(S): Water Rescue Program - Executive Summary Water Rescue Program - PowerPoint Presentation February 10, 2016 Regular Meeting: 2/16/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to establish a Water Rescue Program within the Pasco Fire Department. III. FISCAL IMPACT: $200,000 first year (Capital, training and equipment) $35,000 to $45,000 per year after start up (training and operations) IV. HISTORY AND FACTS BRIEF: Over the past four years, the Tri -Cities area has experienced over 30 drowning incidents in the area of Columbia River, Snake River, and Yakima River within the area of the McNary pool. In 2015 three drownings occurred within waterways of the city. Further, much of the tourism economy of the greater Tri -Cities involves activities such as; fishing derbies, Water Follies, lighted boat parade, water skiing, hunting and similar acitivites. The City of Pasco encompasses 3.58 square miles of waterway and approximately 13 river miles of shoreline. V. DISCUSSION: Marine assets currently operating in the area include boats operated by various Law Enforcement Agencies, United State Fish and Wildlife, State Game Department and Page 82 of 101 Columbia Basin Dive Rescue; however, none of these organizations have boats or trained rescue swimmers immediately available during the winter. The Coast Guard Station in Kennewick is an "Aids to Navigation" station and does not provide search and rescue services. They respond with a helicopter from Astoria for search and rescue work in the McNary pool. Seeing a critical need for water rescue capabilities, in 2015 Pasco Fire Department employees initiated a conversation with senior department management on the topic and together explored in earnest the possibility of forming a Water Rescue Program. The program was brought forward and the adopted 2016-2021 Capital Improvement Plan (CIP) included a rescue boat. Program costs, with a boat, were included in the 2016 preliminary budget; however, the boat was pulled from consideration prior to final adoption upon word that an anticipated grant was not going to materialize. As discussed with City Council during the CIP and 2016 budget processes, the Pasco Fire Department Water Rescue Program would be focused on prevention, preparedness and response for water related safety and incidents in collaboration with Franklin County Sheriffs Office, Columbia Basin Dive Rescue and other boating organizations. Lacking the hoped-for grant, Fire staff spent the last several weeks looking for ways to reduce the originally anticipated initial equipment cost of the rescue boat and evaluating available resources to find a way in which the program could go forward within current resource limits. With the additional costs that came with the grant shed, and the specifications for the boat tightened considerably, the estimated cost for the boat was reduced by approximately $75,000. In addition, a review of department fleet inventory revealed an overage of funds set aside for the replacement of an existing piece of equipment sufficient to fund the now estimated cost of the boat. The equipment life cycle has been extended appropriately making these funds available for use. With sufficient funding available to implement a surface, swift -water rescue service for water related incidents within the City of Pasco limits and/or within existing auto/mutual aid boundaries, the Department is poised to move forward. The Water Rescue Program will not significantly increase the river related incidents to which the Pasco Fire Department responds. Currently, when there is an incident on the Snake or Columbia Rivers, fire/EMS agencies from both sides of the river are dispatched to standby on the bank in the event assistance can be rendered from shore. For incidents on the Columbia due to prevailing winds water craft and boaters in distress almost always end up on the Pasco side. Having a boat to access the river may serve to reduce the total time devoted to a water based incident. The Department is required to provide water rescue training to our personnel in accordance with WAC 296-305. Presently, they enter the water to recover victims, or may utilize the Sheriffs boat or available privately owned boats. Additional training will be in operations of the rescue boat, and accomplished in a normal on -duty status to Page 83 of 101 the extent possible. The current water rescue technicians (5 members) attended technician level training on their own time with the City paying only their registration costs. The additional needed technicians (4) will also attend on their own time with the City paying only for their registration. Once certified at the technician level and accepted on the team they will be eligible for training overtime, which will be approximately 2 hours per month each. Page 84 of 101 Water Rescue Program - Executive Summary qqmw The goal of this document is to identify the level of service that the Pasco Fire Department will provide for water related incidents within the City of Pasco city limits through the establishment and support of a Water Rescue Program. The plan program document provides the framework to guide the Water Rescue Program regarding compliance with NFPA industry standards, Washington Administrative Codes, and safe operations of land and water based rescue services. Mission Statement The Pasco Fire Department will provide surface water rescue services for water related incidents within the City of Pasco city limits and/or within existing auto/mutual aid boundaries as defined by NFPA 1006 — Standard for Technical Rescuer Professional Qualifications, 2008 edition. Water Rescue Technicians will be certified and qualified in accordance with the Level 2, Swift Water Rescue Technical Rescuer Qualifications as defined by NFPA 1006, 2008 edition chapter 11. Foundational Ideology To fulfill requirements of the industry standards, the following NFPA standards have been identified and interpretations of these standards have been applied by the authority having jurisdiction; NFPA 1006 (2008 edition) Chapters 4, 5, 11; Standard for Technical Rescuer Professional Qualifications, • Identifies the level of rescue services provided and the individual qualifications required NFPA 1670 (2009 edition) Chapters 4, 5, 9; Standard on Operations and Training for Technical Search and Rescue Incidents, • Identifies techniques, skill sets and training requirements for individuals Program Justification Over the past four years, the Tri -Cities area has experienced over 30 drownings in the Columbia, Snake and Yakima Rivers. Further, much of the tourism economy of the greater Tri -Cities area is centered on water based activities such as; fishing derbies, Water Follies, and the Lighted Boat Parade. As of this writing, there is no organized surface water rescue program in the Tri -Cities area. Program Goals Develop a focused preparedness and response program for water related safety and incidents. Ideally, the program would spend 50% of its time in preparedness activities such as water and boater safety education, public speaking engagements promoting the organization, and continuing education, and 50% of its time in collaborative "on -water" activities with Franklin County Sheriff's Office, Columbia Dive Rescue, and other boating organizations. Page 85 of 101 k' vepartr, n� Water Rescue Program - Executive Summary Program Development Initially, the water rescue program will be centered on a core group of qualified individuals. This core group will develop preparedness and training programs, personal protective equipment and rescue equipment needs, and establish collaborative relationships that will be the nexus of the program. It is expected that during FY2016, a more formalized team will be developed. The team will (initially, and in consideration of budgetary constraints) be comprised of 11 qualified members. Individuals selected for inclusion shall be minimally qualified and/or certified in the following (see course descriptions): • SRT1 • SRT2 • Rope Rescue Technician • ICS 100 • ICS 200 • ICS 700 • ICS 800 • IFSAC Hazardous Materials Operations Level • Wa. State Emergency Medical Technician Desired requirements include: • Minimum of three years employment with PFD and at least satisfactory evaluations during the three year period • Successful completion of competency swim test • Must be able to pass a physical Selection Process Interested candidates shall submit to the Asst. Chief— Operations and Plans, • A letter of intent that includes copies of required certifications/qualifications • A letter of endorsement from their immediate supervisor • A letter of endorsement from their Battalion Commander Candidate packages shall be reviewed preliminarily reviewed by the Asst. Chief— Operations and Plans for accuracy and completeness. Application packages that meet or exceed minimum requirements shall be forwarded to the technical rescue program director for consideration. Page 86 of 101 k' Depart' n� Water Rescue Program - Executive Summary Discharge Process Candidates may be discharged from team membership for any of the following reasons (including, but not limited to) • Letter of resignation • Failure to meet or maintain qualifications (including participation standards) • Evaluation by team leader • Recommendation of immediate, shift, or Operations supervisor All discharges shall be reviewed by a panel consisting of 1 Battalion Chief and two active members of the team. Discharges will cause forfeiture of any premium pays. Preparedness Concept Progressive and proactive fire departments are beginning to recognize the need to focus on preparedness and education activities while still maintaining well-trained and effective reactionary/mitigation forces. The primary goal of a water rescue program must be equally focused on proactive activities in preparedness and education within the community and in reactionary emergency responses. It is expected that members of the water rescue program will participate in public and private water safety programs. Examples of these programs include but are not limited to: regular/annual in-service training with City of Pasco Life Guards, public speaking engagements with social organizations such as Kiwanis, Chamber of Commerce and others, collaborative education with Franklin County Sheriff, Columbia Basin Dive Rescue, and the Pasco Fire Department Public Education program. The goal of the water rescue program is to provide at least 6 public educational opportunities annually. Response Concept The water rescue team will respond to in -water emergencies within the auto/mutual aid response areas of the greater Tri -Cities. The anticipated water emergency environments within this area include swift water (Columbia, Snake, Yakima Rivers and various canals), and still water emergencies at local and private pools and various ponds and similar bodies of water located in and around the City of Pasco. The water rescue team will respond to in water emergencies; operating in either a land-based or water based operational mode using throwbags, floatation devices and rescue swimming techniques. For emergencies on the Columbia, Snake, and Yakima Rivers the water rescue team will also use boat based rescue techniques in collaboration with Franklin, Benton and Walla Walla County Sheriff's Dept.'s and Columbia Basin Dive Rescue. Page 87 of 101 kt weep+ trn h Water Rescue Program - Executive Summary 1 Course Descriptions SRT1 24 hrs. This course covers Swiftwater fundamentals and the operational skills necessary to conduct rescues in a swiftwater environment required by NFPA 1670 chapter 9 to the Operations Level requirement. The course will be reviewed for compliance annually or as needed to keep the water rescue team members trained to the most current rescue standards and techniques. SRT2 24 hrs. This course is the minimum training recommended for those who work alongside, in, or on moving water. The classroom session provides detailed knowledge of hydrology and hazards associated with moving water. The drill sessions provide skill development including shallow water crossings, self - rescue and effective techniques for the rescue of others. The program meets the objectives of NFPA 1670 chapter 9. Rope Rescue 24 hrs. This course covers rope rescue fundamentals and skills required by NFPA 1006 chapter 5. These skills can be used to respond to and operate in the water rescue environment. The course will be reviewed for compliance annually or as needed to keep the water rescue team members trained to the most current rescue standards and techniques. ICS 100 Introduction to the Incident Command System 2 hrs. This course introduces the incident command system and provides the foundation for higher level ICS training. The course describes the history, features and principles, and organizational structure of the Incident Command System and explains the relationship between ICS and the National Incident Management System (NIMS). ICS 200 ICS for Single Resources and Initial Action Incidents 2 hrs. This course is designed to enable personnel to operate efficiently during an incident or event within the Incident Command System. It provides training on and resources for personnel who are likely to assume a supervisory position within the ICS. ICS 700 National Incident Management System, An Introduction 2 hrs. This course introduces and overviews the National Incident Management System (NIMS). NIMS provides a consistent nationwide template to enable all government, private -sector, and nongovernmental organizations to work together during domestic incidents. ICS 800 National Response Framework, An Introduction 2 hrs. This course introduces the participants to the concepts and principles of the National Response Framework. Page 88 of 101 k' Depart' n� �N Water Rescue Program - Executive Summary IFSAC Hazardous Materials Operations 24 hrs. This course is designed to train the student to Operations Level as defined by NFPA 472, Standard for Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents and OSHA 29 CFR 1910.120. The individuals are trained to respond in a defensive fashion for the purpose of protecting nearby persons, property or the environment from the effects of a hazardous materials release. Emergency Medical Technician 132 hrs. This course covers anatomy and physiology, initial patient survey and triage, airway management, oxygen therapy, and treatment of trauma, shock, cardiac arrest and other medical emergencies. Attached is a "taskbook" that will be completed annually and used to document recurring training for individual water rescue team members. Page 89 of 101 F� D®pah A t Water Rescue Program Water Rescue Program F� D-®parhb Or Ze 0 CD Program Justification 1. 8% of the total square mileage of the City of Pasco is water. 2. The City includes roughly 13 river miles of shoreline. 3. Over the past 4 years, there has been over 30 drownings on the Columbia, Snake and Yakima Rivers. 114.1-W 114.2"" 119.1-W 114.0"W 11R.9"w 11A.A'W z Water Rescue Program Program Justification 9\11 ✓."'' t - t iNk •ri � Z. Tri -Cities Area Water Based Activities Water Rescue Program F� a Departm- Program Goals • Develop a focused preparedness and response program for water related safety and incidents. • Ideally, the program would spend at least 50% of its time in preparedness activities such as water and boater safety education, public speaking engagements and continued training. The other 50% of its time would be spent in collaborative "on -water" activities with Franklin County Sheriff's Office, Columbia Basin Dive Rescue, and other boating organizations. • Provide for immediate (<10 min.) launch of rescue boat with qualified personnel for water related emergencies. Water Rescue Program F� a Depart,,, Program Progress Water Rescue Program The program centers around a core group of individuals who have received E training in Swiftwater Rescue, Rope Rescue Incident Command Hazardous +-j, L Materials, and Emergency Medicine. Those that qualify will comprise the water based (technician level) program. The remainder of the department will be (has been) trained to the land based '— L.L (operations level) qualification. Water Rescue Program L.L Program Progress During the 2015 boating season, the fire department, in collaboration with Franklin County Sheriff's Office provided technician level capabilities during: • Water Follies • Available weekends • Participated in collaborative drills with the FCSO • Began operations level training with FD members Water Rescue Program F� a Depart,,, IN IMIQW�11' Program Agenda 2016 Specify and investigate options for a rescue boat. • Extend water safety awareness to our partner departments. • Continue and expand relationships with Franklin County Sheriff's Office and Columbia Basin Dive Rescue. • Develop relationships with the Coast Guard, Benton County & Walla Walla County Sheriff's Offices • Initiate public outreach for boater safety with the Public Education Group Water Rescue Program F� D®partrh 4t Program Summary All three cities are considering river shore enhancements that will attract more recreational use of our waterways. Currently, there is no immediate rescue capability for water based incidents in the Tri -Cities area. Our department and City are positioned to provide this service. If not us.............Then Who? Water Rescue Program AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Bid Award: Oregon Avenue Waterline I. REFERENCE(S): Vicinity Map Bid Tabulation February 9, 2016 Regular Meeting: 2/16/16 IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to award the low bid for the Oregon Avenue Waterline project to Big D's Construction of Tri -Cities, Inc. in the amount of $1,091,826.93 and, further, authorize the City Manager to execute the contract documents. III. FISCAL IMPACT: Utility Fund (Water)/Utility Bonding - $1,400,000 IV. HISTORY AND FACTS BRIEF: The need for this project became apparent during consideration of the Oregon Avenue Safety Improvements project. Because of the extent of the improvements anticipated, it made sense to consider the underground utilities to reduce the chance of disturbing the new surface work to repair old underground infrastructure that are nearing the end of their useful life cycle. The existing water main in Oregon Avenue consists of various sizes and materials including a significant amount of older cast iron with lead joints, which have a history of leaking. This project will replace the main line in Oregon Avenue from 'A' Street to James Street, in advance of the road widening project planned for later this year. In addition, a benefit of replacing the pipe will be an increase of capacity, which will improve both domestic service, as well as fire protection, in this area. Based on the City's current Water Master Plan, additional water supply is needed for future industrial Page 98 of 101 development east of US 12. The project involves the installation of approximately 7,300 linear feet of 16 -inch ductile iron water main, and the replacement of existing services, hydrants and crossings, as well as the addition of new hydrants and services where needed, within the Oregon Avenue corridor. The existing fire hydrant spacing does not meet the City's current standards. New fire hydrants meeting the standards will replace the older fire hydrants. The project was advertised January 10 and 17, 2016. Two pre-bid meetings were held with contractors to provide information and to make any needed changes to the Request for Bids. The bid opening was held on February 9, 2016. V. DISCUSSION: On February 9, 2016, the City received six (6) bids for the project. The low bid was received from Big D's Construction of Tri -Cities, Inc. in the amount of $1,091,826.93. The second lowest bid was received from Culbert Construction, Inc. in the amount of $1,371,997.77. The Engineer's Estimate is $1,482,710.37. Staff has reviewed the bid submittal and found no exceptions or irregularities, therefore, Staff recommends award of the contract to Big D's Construction of Tri - Cities, Inc. Page 99 of 101 Bid Tabulations - Oregon Ave Waterline Project #C7 -WT -2R-15-01 Bid Date: February 9, 2016 Subtotal: $ 1,365,295.00 $ 1,005,365.50 $ 1,263,349.70 $ 1,364,729.67 $ 1,447,162.50 $ 1,447,430.00 $ 1,592,806.00 Sales Tax @ 8.6%: $ 117,415.37 $ 86,461.43 $ 108,648.07 $ 117,366.75 $ 124,455.98 $ 124,478.98 $ 136,981.32 0 TOTAL: $ 1,482,710.37 $ 1,091,826.93 $ 1,371,997.77 $ 1,482,096.42 $ 1,571,618.48 $ 1,571,908.98 $ 1,729,787.32 h Q Engineer's Estimate Contractor: Big D's Construction Contractor: Culbert Construction Contractor: C&E Trenching Contractor: Rotschy Contractor: T LaRiviere Equipment & Exc. Contractor: Apollo Item No. Description Quant Unit Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount 1 Mobilization and Demobilization 1 LS $50,000.00 $ 50,000.00 $ 25,000.00 $ 25,000.00 $ 55,470.28 $ 55,470.28 $ 20,788.38 $ 20,788.38 $ 50,700.00 $ 50,700.00 $ 75,000.00 $ 75,000.00 $ 152,000.00 $ 152,000.00 2 Project Temporary Traffic Control, min. bid $1,000.00 1 LS $25,000.00 $ 25,000.00 $ 28,000.00 $ 28,000.00 $ 50,061.88 $ 50,061.88 $ 27,933.83 $ 27,933.83 $ 20,000.00 $ 20,000.00 $ 25,000.00 $ 25,000.00 $ 97,400.00 $ 97,400.00 3 Erosion/Water Pollution Control, min bid $500.00 1 LS $5,000.00 $ 5,000.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 3,930.86 $ 3,930.86 $ 5,000.00 $ 5,000.00 $ 2,500.00 $ 2,500.00 $ 5,000.00 $ 5,000.00 4 Removal of Structures and Obstruction 1 LS $25,000.00 $ 25,000.00 $ 15,000.00 $ 15,000.00 $ 13,115.06 $ 13,115.06 $ 40,648.37 $ 40,648.37 $ 10,000.00 $ 10,000.00 $ 5,000.00 $ 5,000.00 $ 60,000.00 $ 60,000.00 5 Trimming and Clean Up 1 LS $20,000.00 $ 20,000.00 $ 32,000.00 $ 32,000.00 $ 9,646.07 $ 9,646.07 $ 12,728.40 $ 12,728.40 $ 2,000.00 $ 2,000.00 $ 2,500.00 $ 2,500.00 $ 6,500.00 $ 6,500.00 6 Trench Excavation Safety Systems 8710 LF $2.00 $ 17,420.00 $ 0.05 $ 435.50 $ 0.14 $ 1,219.40 $ 0.86 $ 7,490.60 $ 0.50 $ 4,355.00 $ 1.00 $ 8,710.00 $ 0.10 $ 871.00 7 DI Pipe for Water Main, 6 -in Diam. 800 LF $35.00 $ 28,000.00 $ 21.00 $ 16,800.00 $ 43.15 $ 34,520.00 $ 35.37 $ 28,296.00 $ 60.00 $ 48,000.00 $ 48.00 $ 38,400.00 $ 25.00 $ 20,000.00 8 DI Pipe for Water Main, 8 -in Diam. 460 LF $40.00 $ 18,400.00 $ 31.00 $ 14,260.00 $ 52.01 $ 23,924.60 $ 35.37 $ 16,270.20 $ 75.00 $ 34,500.00 $ 52.00 $ 23,920.00 $ 33.00 $ 15,180.00 9 DI Pipe for Water Main, 10 -in Diam. 55 LF $50.00 $ 2,750.00 $ 47.00 $ 2,585.00 $ 113.14 $ 6,222.70 $ 49.55 $ 2,725.25 $ 95.00 $ 5,225.00 $ 62.00 $ 3,410.00 $ 52.00 $ 2,860.00 10 DI Pipe for Water Main, 12 -in Diam. 150 LF $60.00 $ 9,000.00 $ 55.00 $ 8,250.00 $ 105.02 $ 15,753.00 $ 54.14 $ 8,121.00 $ 140.00 $ 21,000.00 $ 75.00 $ 11,250.00 $ 55.00 $ 8,250.00 11 DI Pipe for Water Main, 16 -in Diam. 7245 LF $75.00 $ 543,375.00 $ 52.00 $ 376,740.00 $ 70.22 $ 508,743.90 $ 78.10 $ 565,834.50 $ 75.00 $ 543,375.00 $ 92.00 $ 666,540.00 $ 92.00 $ 666,540.00 12 DI Water Main Fitting 16 in. x 16 in. Tee 1 EA $2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 1,063.41 $ 1,063.41 $ 1,782.13 $ 1,782.13 $ 1,400.00 $ 1,400.00 $ 1,100.00 $ 1,100.00 $ 1,800.00 $ 1,800.00 13 DI Water Main Fitting 16 in. x 10 in. Tee 1 EA $1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 978.34 $ 978.34 $ 1,590.66 $ 1,590.66 $ 1,250.00 $ 1,250.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 14 DI Water Main Fitting 16 in. x 8 in. Tee 6 EA $1,200.00 $ 7,200.00 $ 1,000.00 $ 6,000.00 $ 746.13 $ 4,476.78 $ 1,262.11 $ 7,572.66 $ 1,075.00 $ 6,450.00 $ 800.00 $ 4,800.00 $ 1,000.00 $ 6,000.00 15 DI Water Main Fitting 16 in. x 6 in. Tee 17 EA $1,000.00 $ 17,000.00 $ 950.00 $ 16,150.00 $ 599.06 $ 10,184.02 $ 813.42 $ 13,828.14 $ 1,050.00 $ 17,850.00 $ 900.00 $ 15,300.00 $ 1,000.00 $ 17,000.00 16 DI Water Main Fitting 12 in. x 8 in. Tee 1 EA $500.00 $ 500.00 $ 600.00 $ 600.00 $ 499.35 $ 499.35 $ 1,197.08 $ 1,197.08 $ 720.00 $ 720.00 $ 500.00 $ 500.00 $ 700.00 $ 700.00 17 DI Water Main Fitting 16 in. x 16 in. Cross 2 EA $3,500.00 $ 7,000.00 $ 2,100.00 $ 4,200.00 $ 2,095.38 $ 4,190.76 $ 2,384.39 $ 4,768.78 $ 2,200.00 $ 4,400.00 $ 1,500.00 $ 3,000.00 $ 2,200.00 $ 4,400.00 18 DI Water Main Fitting 16 in. x 12 in. Cross 2 EA $3,000.00 $ 6,000.00 $ 1,450.00 $ 2,900.00 $ 1,735.64 $ 3,471.28 $ 1,555.89 $ 3,111.78 $ 1,700.00 $ 3,400.00 $ 1,300.00 $ 2,600.00 $ 1,600.00 $ 3,200.00 19 DI Water Main Fitting 16 in. x 8 in. Cross 3 EA $3,000.00 $ 9,000.00 $ 1,300.00 $ 3,900.00 $ 1,352.51 $ 4,057.53 $ 975.39 $ 2,926.17 $ 1,375.00 $ 4,125.00 $ 800.00 $ 2,400.00 $ 1,300.00 $ 3,900.00 20 DI Water Main Fitting 8 in. x 6 in. Reducer 7 EA $200.00 $ 1,400.00 $ 200.00 $ 1,400.00 $ 145.03 $ 1,015.21 $ 357.58 $ 2,503.06 $ 350.00 $ 2,450.00 $ 200.00 $ 1,400.00 $ 250.00 $ 1,750.00 21 DI Water Main Fitting 8 in. 450 Ell 14 EA $250.00 $ 3,500.00 $ 250.00 $ 3,500.00 $ 190.78 $ 2,670.92 $ 453.01 $ 6,342.14 $ 380.00 $ 5,320.00 $ 125.00 $ 1,750.00 $ 450.00 $ 6,300.00 22 DI Water Main Fitting 12 in. 45° Ell 4 EA $500.00 $ 2,000.00 $ 450.00 $ 1,800.00 $ 338.96 $ 1,355.84 $ 615.94 $ 2,463.76 $ 560.00 $ 2,240.00 $ 200.00 $ 800.00 $ 760.00 $ 3,040.00 23 DI Water Main Fitting 16 in. 22.50 Ell 2 EA $1,000.00 $ 2,000.00 $ 850.00 $ 1,700.00 $ 577.62 $ 1,155.24 $ 793.60 $ 1,587.20 $ 900.00 $ 1,800.00 $ 500.00 $ 1,000.00 $ 1,000.00 $ 2,000.00 24 DI Water Main Fitting, 12 in. Cap 4 EA $250.00 $ 1,000.00 $ 200.00 $ 800.00 $ 202.91 $ 811.64 $ 774.58 $ 3,098.32 $ 780.00 $ 3,120.00 $ 100.00 $ 400.00 $ 250.00 $ 1,000.00 25 DI Water Main Fitting, 8 in. Cap 8 EA $200.00 $ 1,600.00 $ 150.00 $ 1,200.00 $ 145.25 $ 1,162.00 $ 742.08 $ 5,936.64 $ 500.00 $ 4,000.00 $ 100.00 $ 800.00 $ 150.00 $ 1,200.00 26 Butterfly Valve 16 in. 14 EA $4,000.00 $ 56,000.00 $ 1,900.00 $ 26,600.00 $ 2,553.68 $ 35,751.52 $ 3,091.48 $ 43,280.72 $ 2,500.00 $ 35,000.00 $ 1,800.00 $ 25,200.00 $ 2,200.00 $ 30,800.00 27 Gate Valve 12 in. 3 EA $2,500.00 $ 7,500.00 $ 1,800.00 $ 5,400.00 $ 2,504.88 $ 7,514.64 $ 2,803.15 $ 8,409.45 $ 2,000.00 $ 6,000.00 $ 1,700.00 $ 5,100.00 $ 2,100.00 $ 6,300.00 28 Gate Valve 10 in. 1 EA $2,000.00 $ 2,000.00 $ 1,400.00 $ 1,400.00 $ 1,984.64 $ 1,984.64 $ 2,466.39 $ 2,466.39 $ 1,600.00 $ 1,600.00 $ 1,500.00 $ 1,500.00 $ 1,800.00 $ 1,800.00 29 Gate Valve 8 in. 7 EA $2,000.00 $ 14,000.00 $ 1,200.00 $ 8,400.00 $ 1,281.84 $ 8,972.88 $ 1,860.12 $ 13,020.84 $ 1,250.00 $ 8,750.00 $ 900.00 $ 6,300.00 $ 1,300.00 $ 9,100.00 30 Gate Valve 6 in. 18 EA $1,000.00 $ 18,000.00 $ 650.00 $ 11,700.00 $ 1,018.90 $ 18,340.20 $ 1,031.23 $ 18,562.14 $ 880.00 $ 15,840.00 $ 800.00 $ 14,400.00 $ 950.00 $ 17,100.00 31 Hydrant Assembly 18 EA $4,000.00 $ 72,000.00 $ 2,400.00 $ 43,200.00 $ 2,690.27 $ 48,424.86 $ 2,831.55 $ 50,967.90 $ 2,800.00 $ 50,400.00 $ 4,500.00 $ 81,000.00 $ 3,000.00 $ 54,000.00 32 Guard Post 6 EA $1,500.00 $ 9,000.00 $ 200.00 $ 1,200.00 $ 521.41 $ 3,128.46 $ 735.65 $ 4,413.90 $ 400.00 $ 2,400.00 $ 500.00 $ 3,000.00 $ 350.00 $ 2,100.00 33 Service Connection 41 EA $1,000.00 $ 41,000.00 $ 1,415.00 $ 58,015.00 $ 1,362.57 $ 55,865.37 $ 1,389.94 $ 56,987.54 $ 1,200.00 $ 49,200.00 $ 1,000.00 $ 41,000.00 $ 1,000.00 $ 41,000.00 34 Remove Existing Guard Post 3 EA $500.00 $ 1,500.00 $ 100.00 $ 300.00 $ 60.63 $ 181.89 $ 176.56 $ 529.68 $ 140.00 $ 420.00 $ 100.00 $ 300.00 $ 170.00 $ 510.00 35 Remove Existing Fire Hydrant 12 EA $1,500.00 $ 18,000.00 $ 100.00 $ 1,200.00 $ 142.96 $ 1,715.52 $ 353.12 $ 4,237.44 $ 140.00 $ 1,680.00 $ 350.00 $ 4,200.00 $ 350.00 $ 4,200.00 36 Remove Existing Valve Can 29 EA $500.00 $ 14,500.00 $ 400.00 $ 11,600.00 $ 95.94 $ 2,782.26 $ 232.04 $ 6,729.16 $ 220.00 $ 6,380.00 $ 150.00 $ 4,350.00 $ 170.00 $ 4,930.00 37 HMA Cl. 1/2" PG 64-28 (8") 5500 SY $30.00 $ 165,000.00 $ 38.00 $ 209,000.00 $ 40.00 $ 220,000.00 $ 41.34 $ 227,370.00 $ 50.00 $ 275,000.00 $ 42.00 $ 231,000.00 $ 40.00 $ 220,000.00 38 Crushed Surfacing Top Coarse (2") 3500 SY $10.00 $ 35,000.00 $ 1.50 $ 5,250.00 $ 3.43 $ 12,005.00 $ 5.08 $ 17,780.00 $ 10.00 $ 35,000.00 $ 7.00 $ 24,500.00 $ 3.20 $ 11,200.00 39 Crushed Surfacing Base Coarse (8") 3500 SY $15.00 $ 52,500.00 $ 5.00 $ 17,500.00 $ 7.02 $ 24,570.00 $ 13.58 $ 47,530.00 $ 25.00 $ 87,500.00 $ 18.00 $ 63,000.00 $ 9.00 $ 31,500.00 40 24" Water Casing with Spacer and end Seals 20 LF $100.00 $ 2,000.00 $ 150.00 $ 3,000.00 $ 130.52 $ 2,610.40 $ 200.17 $ 4,003.40 $ 115.00 $ 2,300.00 $ 150.00 $ 3,000.00 $ 100.00 $ 2,000.00 41 Connections to Existing Water Mains 21 EA $800.00 $ 16,800.00 $ 400.00 $ 8,400.00 $ 1,138.56 $ 23,909.76 $ 526.30 $ 11,052.30 $ 1,500.00 $ 31,500.00 $ 800.00 $ 16,800.00 $ 1,600.00 $ 33,600.00 42 Record Drawings, min. bid $1,000.00 1 EA $10,000.00 $ 10,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 21,006.24 $ 21,006.24 $ 7,500.00 $ 7,500.00 $ 1,500.00 $ 1,500.00 $ 1,000.00 $ 1,000.00 43 Painted Wide Lane Line 250 LF $2.00 $ 500.00 $ 1.00 $ 250.00 $ 1.43 $ 357.50 $ 1.12 $ 280.00 $ 0.75 $ 187.50 $ 1.00 $ 250.00 $ 0.80 $ 200.00 44 Painted Stop Line 175 LF $2.00 $ 350.00 $ 2.00 $ 350.00 $ 2.92 $ 511.00 $ 2.23 $ 390.25 $ 2.00 $ 350.00 $ 4.00 $ 700.00 $ 2.00 $ 350.00 45 Painted Crosswalk Line 150 SF $2.00 $ 300.00 $ 2.10 $ 315.00 $ 3.12 $ 468.00 $ 12.29 $ 1,843.50 $ 2.00 $ 300.00 $ 3.00 $ 450.00 $ 2.00 $ 300.00 46 Paint Line 12500 LF $1.00 $ 12,500.00 $ 0.25 $ 3,125.00 $ 0.26 $ 3,250.00 $ 0.34 $ 4,250.00 $ 0.25 $ 3,125.00 $ 0.50 $ 6,250.00 $ 0.25 $ 3,125.00 47 Cement Conc. Traffic Curb and Gutter 150 LF $30.00 $ 4,500.00 $ 30.00 $ 4,500.00 $ 52.27 $ 7,840.50 $ 38.56 $ 5,784.00 $ 35.00 $ 5,250.00 $ 21.00 $ 3,150.00 $ 70.00 $ 10,500.00 48 Cement Conc. Sidewalk 20 SY $50.00 $ 1,000.00 $ 27.00 $ 540.00 $ 214.36 $ 4,287.20 $ 110.35 $ 2,207.00 $ 200.00 $ 4,000.00 $ 125.00 $ 2,500.00 $ 230.00 $ 4,600.00 4 F, Underground Utility Crossings Marked and Unmarked 150 EA $30.00 $ 4,500.00 $ 100.00 $ 15,000.00 $ 133.35 $ 20,002.50 $ 94.64 $ 14,196.00 $ 70.00 $ 10,500.00 $ 50.00 $ 7,500.00 $ 90.00 $ 13,500.00 5Q I DI Water Main Fitting 12 in. x 6 in. Tapping Sleeve 1 1 EA $1,200.00 $ 1,200.00 $ 900.00 1 $ 900.00 $ 1,606.39 $ 1,606.39 $ 3,955.91 $ 3,955.91 $ 4,300.00 $ 4,300.00 $ 1,200.00 $ 1,200.00 $ 1,000.00 $ 1,000.00 Subtotal: $ 1,365,295.00 $ 1,005,365.50 $ 1,263,349.70 $ 1,364,729.67 $ 1,447,162.50 $ 1,447,430.00 $ 1,592,806.00 Sales Tax @ 8.6%: $ 117,415.37 $ 86,461.43 $ 108,648.07 $ 117,366.75 $ 124,455.98 $ 124,478.98 $ 136,981.32 0 TOTAL: $ 1,482,710.37 $ 1,091,826.93 $ 1,371,997.77 $ 1,482,096.42 $ 1,571,618.48 $ 1,571,908.98 $ 1,729,787.32 h Q