HomeMy WebLinkAbout2016.02.08 Council Workshop PacketPage
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Workshop Meeting
1. CALL TO ORDER:
2. ROLL CALL:
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
(a) Pledge of Allegiance
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Water Rescue Program
February 8, 2016
(b) Oregon Ave Corridor - Supplemental Agreement #4 with C112M
(c) Report on Regional Public Facilities District and Pasco Public Facilities
District
(d) Department of Ecology Loan Refinancing
5. MISCELLANEOUS COUNCIL DISCUSSION:
6. EXECUTIVE SESSION:
7. ADJOURNMENT.
REMINDERS:
11:45 a.m., Monday, February 8, Pasco Red Lion — Pasco Chamber of Commerce
Membership Luncheon. ("International Trade Update" presented by: Eric Schinfeld,
Washington Center on International Trade)
7:00 p.m., Wednesday, February 10, TRAC — Community Forum. (ALL
COUNCILMEMBERS INVITED TO ATTEND)
7:00 a.m., Thursday, February 11 — BFCG Tri -Mats Policy Advisory Committee
Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK,
Alt.)
4:00 p.m., Thursday, February 11, TC Regional Business & Visitor Center — Manhattan
Project National Historical Park Advocacy Committee Meeting. (MAYOR MATT
Page 1 of 38
Workshop Meeting
February 8, 2016
WATKINS)
7:00 p.m., Thursday, February 11 - Ben -Franklin Transit Board Meeting. (MAYOR
MATT WATKINS, Rep.; MIKE GARRISON, Alt.)
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.2ov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
Page 2 of 38
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Bob Gear, Fire Chief
Fire Department
SUBJECT: Water Rescue Program
I. REFERENCE(S):
Water Rescue Program- Executive Summary
Water Rescue Program -PowerPoint Presentation
February 1, 2016
Workshop Meeting: 2/8/16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Presentation and discussion
III. FISCAL IMPACT:
$200,000 first year (Capital, training and Equipment)
$35,000 to $45,000 per year after start up (training and operating)
IV. HISTORY AND FACTS BRIEF:
Over the past four years, the Tri -Cities area has experienced over 30 drowning
incidents in the area of Columbia River, Snake River, and Yakima River within the
area of the McNary pool. In 2015 3 drownings occurred within waterways of the city.
Further, much of the tourism economy of the greater Tri -Cities involves activities such
as; fishing derbies, Water Follies, Lighted Boat Parade, water skiing, hunting and
similar acitivites.
The City of Pasco encompasses 3.58 square miles of waterway and approximately 13
river miles of shoreline.
V. DISCUSSION:
Marine assets currently operating in the area include boats operated by various Law
Enforcement Agencies, United State Fish and Wildlife, State Game Department and
Columbia Basin Dive Rescue, however none of these organizations have trained rescue
Page 3 of 38
swimmers or boats immediately available during the winter. The Coast Guard Station
Kennewick is an "Aids to Navigation" station and does not provide search and rescue
services. They respond a helicopter from Astoria for search and rescue work in the
McNary pool.
Seeing a critical need for water rescue capabilities, in 2015 Pasco Fire Department
employees initiated a conversation with senior department management on the topic
and together explored in earnest the possibility of forming a Water Rescue Program.
The program was brought forward and the adopted 2016-2021 Capital Improvement
Plan (CIP) included a rescue boat. Program costs, including a boat, were included in
the 2016 preliminary budget, however the boat was pulled from consideration prior to
final adoption upon word that an anticipated grant was not going to materialize.
As discussed with City Council during the CIP and 2016 budget processes, the Pasco
Fire Department water rescue program would be focused on prevention, preparedness
and response for water related safety and incidents in collaboration with Franklin
County Sheriffs Office, Columbia Basin Dive Rescue and other boating organizations.
Lacking the hoped-for grant, Fire staff has spent the last several weeks looking for
ways to reduce the originally anticipated initial equipment cost of the rescue boat and
evaluating available resources to find a way in which the program could go forward
within current resource limits. With the additional costs that came with the grant shed,
and the specifications for the boat tightened considerably, the estimated cost for the
boat was reduced by approximately $75,000. In addition, a review of department fleet
inventory revealed an overage of funds set aside for the replacement of an existing
piece of equipment sufficient to fund the now estimated cost of the boat. The
equipment life cycle has been extended appropriately making these funds available for
use.
With sufficient funding available to implement a surface, swift water rescue service for
water related incidents within the City of Pasco city limits and/or within existing
auto/mutual aid boundaries, the department is poised to move forward.
Page 4 of 38
Water Rescue Program - Executive Summary qqmw
The goal of this document is to identify the level of service that the Pasco Fire Department will provide
for water related incidents within the City of Pasco city limits through the establishment and support of
a Water Rescue Program. The plan program document provides the framework to guide the Water
Rescue Program regarding compliance with NFPA industry standards, Washington Administrative Codes,
and safe operations of land and water based rescue services.
Mission Statement
The Pasco Fire Department will provide surface water rescue services for water related incidents within
the City of Pasco city limits and/or within existing auto/mutual aid boundaries as defined by NFPA 1006
— Standard for Technical Rescuer Professional Qualifications, 2008 edition. Water Rescue Technicians
will be certified and qualified in accordance with the Level 2, Swift Water Rescue Technical Rescuer
Qualifications as defined by NFPA 1006, 2008 edition chapter 11.
Foundational Ideology
To fulfill requirements of the industry standards, the following NFPA standards have been identified and
interpretations of these standards have been applied by the authority having jurisdiction;
NFPA 1006 (2008 edition) Chapters 4, 5, 11; Standard for Technical Rescuer Professional Qualifications,
• Identifies the level of rescue services provided and the individual qualifications required
NFPA 1670 (2009 edition) Chapters 4, 5, 9; Standard on Operations and Training for Technical Search
and Rescue Incidents,
• Identifies techniques, skill sets and training requirements for individuals
Program Justification
Over the past four years, the Tri -Cities area has experienced over 30 drownings in the Columbia, Snake
and Yakima Rivers. Further, much of the tourism economy of the greater Tri -Cities area is centered on
water based activities such as; fishing derbies, Water Follies, and the Lighted Boat Parade. As of this
writing, there is no organized surface water rescue program in the Tri -Cities area.
Program Goals
Develop a focused preparedness and response program for water related safety and incidents. Ideally,
the program would spend 50% of its time in preparedness activities such as water and boater safety
education, public speaking engagements promoting the organization, and continuing education, and
50% of its time in collaborative "on -water" activities with Franklin County Sheriff's Office, Columbia Dive
Rescue, and other boating organizations.
Page 5 of 38
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Water Rescue Program - Executive Summary
Program Development
Initially, the water rescue program will be centered on a core group of qualified individuals. This core
group will develop preparedness and training programs, personal protective equipment and rescue
equipment needs, and establish collaborative relationships that will be the nexus of the program.
It is expected that during FY2016, a more formalized team will be developed. The team will (initially,
and in consideration of budgetary constraints) be comprised of 11 qualified members.
Individuals selected for inclusion shall be minimally qualified and/or certified in the following (see
course descriptions):
• SRT1
• SRT2
• Rope Rescue Technician
• ICS 100
• ICS 200
• ICS 700
• ICS 800
• IFSAC Hazardous Materials Operations Level
• Wa. State Emergency Medical Technician
Desired requirements include:
• Minimum of three years employment with PFD and at least satisfactory evaluations during the
three year period
• Successful completion of competency swim test
• Must be able to pass a physical
Selection Process
Interested candidates shall submit to the Asst. Chief— Operations and Plans,
• A letter of intent that includes copies of required certifications/qualifications
• A letter of endorsement from their immediate supervisor
• A letter of endorsement from their Battalion Commander
Candidate packages shall be reviewed preliminarily reviewed by the Asst. Chief— Operations and Plans
for accuracy and completeness. Application packages that meet or exceed minimum requirements shall
be forwarded to the technical rescue program director for consideration.
Page 6 of 38
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Water Rescue Program - Executive Summary
Discharge Process
Candidates may be discharged from team membership for any of the following reasons (including, but
not limited to)
• Letter of resignation
• Failure to meet or maintain qualifications (including participation standards)
• Evaluation by team leader
• Recommendation of immediate, shift, or Operations supervisor
All discharges shall be reviewed by a panel consisting of 1 Battalion Chief and two active members of the
team. Discharges will cause forfeiture of any premium pays.
Preparedness Concept
Progressive and proactive fire departments are beginning to recognize the need to focus on
preparedness and education activities while still maintaining well-trained and effective
reactionary/mitigation forces. The primary goal of a water rescue program must be equally focused on
proactive activities in preparedness and education within the community and in reactionary emergency
responses.
It is expected that members of the water rescue program will participate in public and private water
safety programs. Examples of these programs include but are not limited to: regular/annual in-service
training with City of Pasco Life Guards, public speaking engagements with social organizations such as
Kiwanis, Chamber of Commerce and others, collaborative education with Franklin County Sheriff,
Columbia Basin Dive Rescue, and the Pasco Fire Department Public Education program.
The goal of the water rescue program is to provide at least 6 public educational opportunities annually.
Response Concept
The water rescue team will respond to in -water emergencies within the auto/mutual aid response areas
of the greater Tri -Cities. The anticipated water emergency environments within this area include swift
water (Columbia, Snake, Yakima Rivers and various canals), and still water emergencies at local and
private pools and various ponds and similar bodies of water located in and around the City of Pasco.
The water rescue team will respond to in water emergencies; operating in either a land-based or water
based operational mode using throwbags, floatation devices and rescue swimming techniques. For
emergencies on the Columbia, Snake, and Yakima Rivers the water rescue team will also use boat based
rescue techniques in collaboration with Franklin, Benton and Walla Walla County Sheriff's Dept.'s and
Columbia Basin Dive Rescue.
Page 7 of 38
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Water Rescue Program - Executive Summary 1
Course Descriptions
SRT1
24 hrs.
This course covers Swiftwater fundamentals and the operational skills necessary to conduct rescues in a
swiftwater environment required by NFPA 1670 chapter 9 to the Operations Level requirement. The
course will be reviewed for compliance annually or as needed to keep the water rescue team members
trained to the most current rescue standards and techniques.
SRT2
24 hrs.
This course is the minimum training recommended for those who work alongside, in, or on moving
water. The classroom session provides detailed knowledge of hydrology and hazards associated with
moving water. The drill sessions provide skill development including shallow water crossings, self -
rescue and effective techniques for the rescue of others. The program meets the objectives of NFPA
1670 chapter 9.
Rope Rescue 24 hrs.
This course covers rope rescue fundamentals and skills required by NFPA 1006 chapter 5. These skills
can be used to respond to and operate in the water rescue environment. The course will be reviewed
for compliance annually or as needed to keep the water rescue team members trained to the most
current rescue standards and techniques.
ICS 100 Introduction to the Incident Command System 2 hrs.
This course introduces the incident command system and provides the foundation for higher level ICS
training. The course describes the history, features and principles, and organizational structure of the
Incident Command System and explains the relationship between ICS and the National Incident
Management System (NIMS).
ICS 200 ICS for Single Resources and Initial Action Incidents
2 hrs.
This course is designed to enable personnel to operate efficiently during an incident or event within the
Incident Command System. It provides training on and resources for personnel who are likely to assume
a supervisory position within the ICS.
ICS 700 National Incident Management System, An Introduction 2 hrs.
This course introduces and overviews the National Incident Management System (NIMS). NIMS
provides a consistent nationwide template to enable all government, private -sector, and
nongovernmental organizations to work together during domestic incidents.
ICS 800 National Response Framework, An Introduction 2 hrs.
This course introduces the participants to the concepts and principles of the National Response
Framework.
Page 8 of 38
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Water Rescue Program - Executive Summary
IFSAC Hazardous Materials Operations
24 hrs.
This course is designed to train the student to Operations Level as defined by NFPA 472, Standard for
Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents and OSHA
29 CFR 1910.120. The individuals are trained to respond in a defensive fashion for the purpose of
protecting nearby persons, property or the environment from the effects of a hazardous materials
release.
Emergency Medical Technician
132 hrs.
This course covers anatomy and physiology, initial patient survey and triage, airway management,
oxygen therapy, and treatment of trauma, shock, cardiac arrest and other medical emergencies.
Attached is a "taskbook" that will be completed annually and used to document recurring training for
individual water rescue team members.
Page 9 of 38
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Program Justification
1. 8% of the total square mileage of
the City of Pasco is water.
2. The City includes roughly 13 river
miles of shoreline.
3. Over the past 4 years, there has
been over 30 drownings on the
Columbia, Snake and Yakima Rivers.
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Tri -Cities Area Water Based Activities
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Program Goals
• Develop a focused preparedness and response program for water
related safety and incidents.
• Ideally, the program would spend at least 50% of its time in
preparedness activities such as water and boater safety education,
public speaking engagements and continued training. The other 50%
of its time would be spent in collaborative "on -water" activities with
Franklin County Sheriff's Office, Columbia Basin Dive Rescue, and
other boating organizations.
• Provide for immediate (<10 min.) launch of rescue boat with qualified
personnel for water related emergencies.
Water Rescue Program
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The program centers around a core
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Those that qualify will comprise the
water based (technician level) program.
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Program Progress
During the 2015 boating season,
the fire department, in
collaboration with Franklin County
Sheriff's Office provided technician
level capabilities during:
• Water Follies
• Available weekends
• Participated in collaborative
drills with the FCSO
• Began operations level training
with FD members
Water Rescue Program
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Program Agenda 2016
Specify and investigate options
for a rescue boat.
• Extend water safety awareness
to our partner departments.
• Continue and expand
relationships with Franklin
County Sheriff's Office and
Columbia Basin Dive Rescue.
• Develop relationships with the
Coast Guard, Benton County &
Walla Walla County Sheriff's
Offices
• Initiate public outreach for
boater safety with the Public
Education Group
Water Rescue Program
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Program Summary
All three cities are considering river
shore enhancements that will attract
more recreational use of our
waterways.
Currently, there is no immediate
rescue capability for water based
incidents in the Tri -Cities area. Our
department and City are positioned to
provide this service.
If not us.............Then Who?
Water Rescue Program
AGENDA REPORT
FOR: City Council February 3, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 2/8/16
Ahmad Qayoumi, Public Works Director
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Oregon Ave Corridor - Supplemental Agreement #4 with CI -12M
I. REFERENCE(S):
Oregon Avenue Corridor - Vicinity Map
Local Agency Supplemental Agreement #4
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Cost:
Supplement Agreement #4 - $164,144
Previously Obligated Cost - $412,492
Adjusted Total Cost - $576,636
Funding available for Design of project to date:
STP Funds - Approx. $91,000
Arterial Street Funds - Approx. $547,000
Total Funds Available - $638,000
IV. HISTORY AND FACTS BRIEF:
Oregon Avenue Corridor Project is a multiphase project that will incorporate
transportation and pedestrian safety improvements to Oregon Avenue (SR -397) from
its connection with the interchange of Interstate 182/State Route 12 on the north to
Ainsworth Avenue. The corridor supports a heavy freight load and has experienced a
significant number of accidents over the last several years, highlighting a need for these
improvements.
Page 18 of 38
The project consists of:
Pavement widening*
Installation of median/curbing in select locations
Restriping to create left turn lanes at intersections and two-way left -turn lane
between intersections
Installation of sidewalks and installation and/or upgrade of curb and gutter,
driveways and ADA ramps to meet standards
Stormwater infrastructure
Illumination
Streetscaping
Traffic signals
New traffic signals at the intersection crossings of.
Idaho Avenue
East Salt Lake Street
Broadway Street
Existing traffic signals will be updated at the intersection crossings of:
Lewis Street
'A' Street
* A surface treatment (Overlay or Chipseal) for the corridor is included in the
project as an additive.
During project development and design, it was determined that great care was needed
during construction in order to preserve the integrity of the existing water main along
Oregon Avenue. The additional care translated into additional cost to the project, an
amount in excess of that which could be absorbed into the project. Additionally, the
waterline along Oregon Avenue is a transmission line. Considering the added cost of
working around the existing main and the benefit of replacement, it was determined
that replacing the antiquated line with a new 16" diameter water main would better
serve the public. The new main will increase the supply of water to areas and provide
for greater fire flows. The replacement of the waterline is provided for in the 2016
budget and is currently out to bid. Construction of the waterline will be completed
prior to construction of the roadway.
Budget Considerations:
On November 19, 2012 City Council awarded a Professional Services Agreement
(PSA) to C112M Hill in the amount of $350,000 to complete design of the Oregon
Avenue Corridor in accordance with initially agreed scope and fees.
Additional scope has been added to the design as the project progressed. A summary of
supplemental agreements for the project are listed below for your reference:
1. Supplemental Agreement No. 1 was approved on January 21, 2014. It increased
the PSA amount by $25,829 for a Traffic Noise Report and additional geotechnical
Page 19 of 38
field investigation, laboratory and analysis, for a total of $375,829.
2. Supplemental Agreement No. 2 was approved on November 3, 2014. It increased
the PSA amount by $36,663 for additional signal warrant analysis and design,
additional stormwater design and coordination, additional environmental
documentation associated with historic property inventories, and environmental
documentation and engineering analysis associated with noise attenuation, for a
total of $412,492.
3. Supplemental Agreement No. 3 was approved on December 16, 2015. This was a
no cost supplement; the agreement extended time for completion. The PSA
remained at a total of $412,492.
Project Management:
In order to manage the project, based on needs, priority and available resources, the
project was divided into two phases. Phase I (I-182/US 395 to 'A' Street) and Phase II
('A' Street to Ainsworth Avenue).
The majority of safety related issues are within Phase I. The City requested the
consultant to complete the Phase I design since its construction is substantially funded
by Transportation Improvement Board (TIB) and Highway Safety Improvement
Program (HSIP) grants (approximately $5.1 million). The design work on Phase II is
planned to commence after the design of Phase I is completed.
Current Phase I status:
Environmental documentation is completed and approved.
Construction drawings are 95% complete.
Right-of-way acquisition process is 15% complete.
Phase I construction is planned for a 2016 bid with construction to begin shortly
thereafter.
V. DISCUSSION:
Supplemental Agreement #4 proposes to amend the scope of the current agreement
with CH2M. The attached Supplemental Agreement includes detailed information with
additional scope for the project and will complete the design of both, Phase I ( US 12/I-
182 to 'A' Street) and Phase II ('A' Street to Ainsworth Avenue). The primary changes
in the scope are as follows:
Additional roadway, traffic, stormwater design services and coordination
associated with the design of the intersection of Oregon Avenue and Lewis Street
and the incorporation of design elements from the Lewis Street Overpass project.
Additional illumination design services associated with the updated design
standards recently issued by the PUD.
Modifications to the existing signalization system at `A' Street.
Additional design services for Phase I due to design changes driven by discussions
Page 20 of 38
with property owners.
Additional design services associated with the intersection type change at Oregon
Avenue and Ainsworth Street.
Additional right-of-way services associated with the development of legal
descriptions for each proposed right-of-way acquisition.
Additional design work due to the right-of-way process requirements.
Bidding and construction support activities.
Due to the additional scope and changes for the betterment of the corridor, the total
cost of services contracted with CH2M for the design of the entire corridor is increased
from the current amount of $412,492 to $576,636, which continues to be within the
acceptable standard for the cost of design and within available resources for design
Page 21 of 38
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Page 22 of 38
Supplemental Agreement
Organization and Address
C;H2M HILL_ INC.
Humber 4
295 Badley Boulevm-d, Su,te 3UU
Richland, WA 99532
Original Agreement Number
STPUS-0397(008)
Phone: 509.375.3444
Project Number
Execution Date
Completion Date
STPUS-0397(008)
11/26/2012
12.31'2016
Project I itle
New Maximum Amount Payable
O,esun Avenue (SR 397) corridor Traffic Study and
$ 576,636.00
Description of Work
Professional services to include adda;u.,al 510„nWate,, t.affic, and roadway design to incorporate Lewis St. design
.,.10 t.,.ojuet. Additivual design to provide separated sidewalks and to accommodate 4-1es a;s„al;,,ed ;nto,bectiou at
Ainsworth. Additional illumination design to accommodate to PUD standa,ds. Additional RUW
services to develop legal descript;on5. L;n.aed Bid and construction phase services.
I de Cocal Agency of Uity of Pasco, WA
desires to supplement the agreement entered into rritfi C112M HILL, INu.
and executed on 11/2612012 and identified as Agreement No. S i rUS-0397(008
All proviziuns in the basic agreement remain in effect except as expressly modiTied 6y tMV., Sapplement.
I Re cNanyes to the agreement are described as follows:
section i, SCOPE OF WORK, is hereby changed to read:
See Fxhihit A-1 ScnnP of Wnrk- attarherl
II
Section IV, TIME FOR BEGINNING Alqu c;OMPLETION, is amended to change the number of calendar days Tor
completion of the work to read: LVA
III
Section v; PAT MEIa I , 0all be amended as follows:
The tntal Maximnm Amrnmt Payahle ander the agreement is inrreacerl by %164144 to %576'636
as set forth in the attached Exhibit A. and by Mia rcTerence made a part of this supplement.
If you concur with this supplement and agree tu tele cManyeb as stated above, please sign in the appropriate spaces
6elo W a, id retai n to this office for final action.
6y: Roger W Flint
Conz altant Siynature
DOT Form 140-063 EF
Ruviaea 9/2005
by: I )ave /.ahe, ll�( 'iJ3� Manager
Approving Authority Signature
nate
Page 23 of 38
CITY OF PASCO, WASHINGTON
OREGON AVENUE (SR -397) CURRIDUR TRAFFIC 5TUDY
& DESIGN
Supplement 94 — Supplemental Professional Services
EXHIBIT A-1: SCOPE OF WORK
Ila 1 !100001 1019
i Rig,)applemental Agreement No. 4 scope of work modifies the scope of CH2M HILL, Inc.'s (COMSUI i AM I)
professional engineering services and compensation for the original agreement (dated 111Z51L0lL) to
include:
i ask 1: Project management and administrative services associated with the extended project
duration. Current project anticipated to be complete in December, 2016.
iask is Aaaitional stormwater design and coordination services associated with the design of the
intersection of Oregon Avenue and Lewis Street and the incorporation of design element., from
the Lewis Street project.
Task 3: Additional traffic design services to design a signalization system for [er„i., street inter3ectioi,
with Oregon Avenue, and modifications to the existing signalization ay.,tem at 'A' street.
Task 3: Additional roadway design services associated with the [ewia Street ana Oregon Avenue
intersection, and to incorporate design element., from the [ewiz Street project and modify
those elements as needed to tie into the Oregon Avenue project.
Task 3: Additional roadway design service., a»uciated WitR tRe independent sidewalk on the east and
west side of Oregon Avenue north of the intef bection With Superior Street.
Tasks: Additional roadway dezign bervices associated with the Ainsworth and Oregon Avenue
interbEction. i hib WorR is due to the decision to change from the roundabout design to a
iignalii.ea interbection.
iaz.R is Additional design services for Phase 1 due to design changes driven by discussions with
property owners.
Task 3: Additional illumination design services associated with the updated deign .,tandaraz i»uea by
the PUD. These design services include updating the traffic lighting memo and updating
luminaire locations and associated junction bo,,e and wiring diagram. Also included are
additional services due to relocation of the propozed pole and junction boxes within the
existing right-of-way.
SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK w,.
REVISED: 111512016 PAGE 1 OF 7 chm
Page 24 of 38
I azR 4: Aaaitional lanBzcaping design services associated with the intersection type change at Oregon
an8 AiiuwOrtCl.
1 ask 6: Additional right-of-way services associated with the development of legal descriptions for each
proposed right-of-way acquisition.
Task 8: New task associated with providing bidding and construction support activities.
I he COM30I I ANI .111 provide the follow;ng jervice.�:
TASK 1. PROJECT MANAGEMENT AND COORDINATION
Additional effort is needed to complete the following tasks:
the COMbLICIAIVI WWII provide project management and administration services for the work elements
described in this document.
1.1. Contract Management
The CONSULTANT will provide services to manage the cuntract, manage N, oject scope, 'FMeaule ai d
budget, amend professional agreements with subconsultants, prepare and process monthly invoich.g,
progress reporting, and other internal management duties.
I he CUMbLICIAIG I Will provide the Cl i y WitR a moi-itnly Progress Report, in writing, reporting on the
CONSULTANT'S progress and any known issues or anticipated change in perfo, ming the work.
Task 1.1 Assumprions:
+ Additional duration of 12 months (December 2016 Completion)
Task 7.7 Deliverables:
+ MontHly Pruyruss Reports (1 Hard copy and .pdt electronic tormat)
1.2. Project Coordination
1.2.1. Correspondence and Meetings
The CONSULTANT will partner with the Cl I y to accornpli.,h the Oregon Avenue (5R Sys) CorriBor
Traffic Study & Design. Coordination of the project work elements will include an additional 8
muntRs (assumed) of:
Coordination meetings with CITY to be conducted at appropriate intervals throughout the
project.
Regular coordination meetings with internal CONSULTANT team, including
subconsaltanta to be conducted at appropriate interval., tRrougliout the project.
i ask 1.2 Assu►nptions:
+ Bi -Weekly Coordination Meetings with CITY via phone or in COIG.0LI AIG I office.
+ CITY staff will conduct necessary meetings with Council and CONSULTANT will not attend.
SUPPLEMENT #4, EX11161 I A -i : SCOPE OF vvORF
RtVISEV: 1/75'2070 PAGE z OF /
Page 25 of 38
+ Assumes two COIgb0IIAIa i ,tatt Will attend two (2) meetings with the CITY at CITY offices.
Task 1.2 Deliverables:
+ Meeting Agei,Bas and Meeting Notes (.pdf electronic format)
TASK 3. FII9AL ROADWAY DESIGN
Additional effort L. neeae'a to complete the following:
3.1. Final Roadway Design Plans
3.1.1. Temporary Erosion & Sedimentation Control (TESC) Plans
TESC plans will be developed at the intersection of [ewia Jireet ana Oregon Ave. The current
i ESC plan will be modified north of Superior Street to accommodate the independent
sidewalks. Phase II 1 ESC plan wili be modified to accommodate the signalized intersection
design at the Ainsworth Street and Oregon A„eidae inter�ection.
3.1.2. Typical Sections
Typical sections will be modified To incorporate tRe independent sidewalks north of Superior
Street.
3.1.3. Sitc Preparation Plans
Site preparation plans will be updated in include the [ewi., Street and Oregon Avenue
intersection. Phase II site prep plans will be modified to accommodate the Zignalife8
intersection deign at the Ain. -,Worth Street and Oregon Avenue intersection.
3.1.4. Drainage and Utility Plans
Drainage and utility plaits will be updated to include the Lewis Street and Oregon Avenue
intersection. Phase II drainage & utility plans will be modified to accommodate the
signalized intersection design at the Ainsworth street and Oregon Avenue intersection.
3.1.5. Roadway Paving Plans
Roadway paving plans will be updated to inclaZle tRe Cewis Street and Oregon Avenue
intersection and the independent sidewalks north of baperior street. Phase II roadway
paving pla,,.� will be modified to accommodate the signalized intersection deign at the
Ainsworth btreet and Oreguii Avenue intersection.
3.1.5. Intersection Layouts
Interaection layout plans will be updated to include the Lewis Street and Oregon Avenue.
Phase II intersection plan will Be modified to accommodate the signalized intersection
design at the Ainsworth Street and Oregon Avenue intersection.
SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK C�1,1�111
REVISED. 111512016 PAGE 3 OF i
Page 26 of 38
3.1.7. Traffic Signal and Illumination Plans
Illumination pole and junction Boxes Will be relocated inside the sidewalk to avoid right-of-
way takes. Wiring diagrams will be updated to reflect tfii., cRange.
i rarric Signal and Illumination plans will be updated to include the [ewi., street an8 Oregon
Avenue intersection. PRdbe II traffic signal and illumination plans will be modified to
accommodate the signalized intersection ae.,ign at tMe Ainsworth Street and Oregon Avenue
intersection. This will include a new traffic signal design at the Ain.,WortR Sty eet and Oregon
Avenue interjection.
Luminaire locations and a»ociated unction boxes and wiring will be updated per the
revised PUD lighting requirements. A revised Illumination i ecRnical Memo will be prepared
h,corporating tRe PUD's revised lighting requirements.
New details will be developed 8epicting signal head modifications to allow for 17 feet of
vertical clearance beneath all signal ori Oregon Avenue.
Traffic signal modification plans will be developed for the Oregon Avenue and 'A' Street
intersection to accommodate the revised roadway sections. This work includes. but is not
limited to, new pole locatioria, unction Boxes, wiring, and camera detection plans.
3.1.8. Signing and Pavement Marking Plans
Signing and pavement marRing plans will be updated to include the Lewis Street and Oregon
Ave intersection. Phase II signing and pavement marRing plans will be modified to
accommodate the signalized intersection design at the Ainsworth street and Oregon Avenue
haer3ection
3.1.10. Landscaping & Irrigation Pians
[an&,caping and irrigation plans will be modified to accommodate the indepen0ent
sidewalks north of baperior qtr eet.
SuBtasKss p .v s.
+ Phase I and Phase II submittal milestone may not Be coincident. It is anticipated that Phase
I will be bid for 2016 construction, and Phase II will be bid no zooner tRan 2017.
+ Conan action traffic control plans are not required and may be handled via contract
specifications.
+ CITY to provide design and plans for backage roa0way required due to access management
recommendations on Oregon Avenue. CONSULTANT will incorporate Cl i y -provided plans
in bid aet3.
+ Landscape design plan., for Pha.,e II are accomplished in Task 4.
5017P[EMENT #4, EXHIBIT A-1: SCOPE OF WORK
REVISLO: 7/7b/1D76 PAGE 4 OF 7 CHZM'_
Page 27 of 38
3.2. Specifications
CONSULTANT will prepare specificationz. azingtRe 2014 edition of the WSDOT Standard Specifications
for Road, Bridge, and Municipal Construction and w.�,Du i special Provisions. Standard plans will be
identified and assembled for inclusion in the contract documents. Modification to the ztandardz. will
be made with amendment and special provisions.
CONSULTANT will modify the previously prepared specifications to include special provisions or
amendments associated with the inclusion of the Lewis Street and Oregon Avenue intersection.
rrevionly prepared generai -,pecial provisions will be updated with current versions as provided by
WSDOT and APWA. It is assumed that contraction surveying will be included in the contractors
contracted responsibilities.
3.3. Summary of Quantities and Opinion of Cost
CONSULTANT will update opinions of cost for Phases I and II v.ith revi.,ea unit prices based on current
pricing data. Dammar—y of quantities will be updated based on design changes in Phaae., I and II.
The Task 3 scope of work is supplemented witR the following:
3.4. Plan Updates Based on Property uwner Discussions
The Cl i Y will diacu» the project with individual land owners and compile comments and concern
resulting from the discussion. the CUMbOCIAl41 will revise the plans, specifications, and estimate
based on the compiled comments provided by the CITY.
Subtask 3.4 Assumptions:
t Estimated hours are based on information provided by tRe Cl i Y on November 4 and
Iqovember 19, 2015. Additional changes beyond those currently provided by the CI i Y will
be negotiated.
Additional effort is needed to campiete the following:
3.4.2. Landscaping & Irrigation Pians
update the lanazcaping and irrigation plans at the Ainsworth and Oregon intersection to
accommodate the neve traffic ilgiialite8 intersection layout.
TASK 6. RIGHT-OF-WAY PLANS
Additional effort is needed to complete the following:
6.3 Right -of -Way Plans
Additional effort needed to regi.,e the previously prepared right-of-way plans to account for the
relocation of the proposed illumination pole., witRin tRe existing right of way.
SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK
KtV/SFU: 7175VZO1 S PAGE 5 OF 7 CNC
Page 28 of 38
Task 6 scope of work is supplemented with the following task:
6.4 RigFit-ot-Way Legal Descriptions
The CONSULTANT will prepare legal descriptions for each right-of-way acquisition shown on the
rignt-OT-way plans. Legal descriptions will be prepared per WSDOTstandarda aged requiiementz..
the I.OMbO[IANI will rezolve review comments from the City and WSDOT and incorporate
resolved comments into the final legal descriptio,,a.
Subtask 6.4 A�5ump_tivna,.
+ Cl I y will provide title reports, deeds, and other necessary material to prepare each legal
descript;on.
+ The City and WSDOT will review the legal., once prior to thial submittal.
Subtask 6.4 Deliverables:
+ Draft and Final Legal descriptions for s4 right-of-way acquibitions.
Add the tollowing task to the scope of work:
TASK 8. BIDDING AND CuNSTRUCTION SUPPORT
8.1 Bidding Support
One (1) CONSULTANT staff will attend two (2) pre-bid meetings and respond to goe�tionb
presented at tMe meetings.
CONSULTANT will respond to Requeib for hiTormation (RFPs) during bid period as they are
received from the CITY.
CONSULTANT will prepare addenda to the contract documents as required by the Cl I Y.
Subtask 8.1 Assumptions:
+ 2 pre-bid meeting are a»ume8 Tor this scope of work. CITY will organize and lead the
meetings.
t 10 RFI's and 2 addenda are assumed for this scope of work.
+ uiie Bid period is assumed. If more than one bid period is required to award the work.
subsequent bid period a�Ai tance will be negotiated as additional work.
+ CITY will receive and transmit RFI's a..d addenda to BiMlers.
Sudta5K 8.7 Deliverables:
+ Addenda and responses to RFI'., in PDF for, ,at.
8.2 Construction Support
One (1) COMsu[IAM I ,taff will attend one pre -construction meeting and respond to questions
presented at the meeting.
SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK ��
HLV15LO: 7/752075 PAGE 6 OF 7
Page 29 of 38
COISISULTANT will review contactor material submittals related to construction of traffic :,ignal3
and illumination zyatem.
CONSULTANT will respond to contrartora' Requettz. for Intormation (RFI's) during construction as
they are received from the CITY.
5ubtask 8.2 Assumptions:
+ Cl i y Will organi,.e ai,!! lead the pre -construction meeting.
+ CITY will review and respond to all aabmittal., unrelated to traffic signals and illumination
work.
+ Ci i y will receive, log, track, and transmit all RFI's submittals.
+ 15 RFI's are assumed for thin ,cope of work.
+ No CONSULTANT involvement in change orders is included in this work.
+ Review submittals for general conformance with the design concept and general
compliance with the requirements of the contract for construction. Such review will not
relieve the Contractor from ita reapon.,ibility for perto� mance in accordance with the
contract for construction, nor is such review a guarantee that the work cove,ea By tRe
:)uBmittalb ib tree of errors, inconsistencies or omissions.
Subrask 8.2 Deliverables:
+ Rezwpumea to RFi's in PDF format.
SUPPLEMEM i w47 17,&1710 1 H-1: SCOPE OF WORK
RtV/JtU: 7/15T1U75 PAGE 7 OF 7
Page 30 of 38
City of Pasco; washington
E.%Hi6it E -'r
Oregon Avenue (SR -397) Corridor Trarrit; Study & Design
CH2M HILL
Labor Hours (See Attached Laoor Summary) 1.618 $64,498.65
Direct Salary Cost $64,498.65
D;rct Salary Excalation Cost (estimated)
2015 to z0 --i6 0% $u.uu
i otal Direct Salary Cost $64;498.65
U.erflead Coat @ 114.16% of Total Direct Salary Cost $ /3,631.ti6
Fixed Fee @ 3u.u% or I vial Direut Swary- Croat $19,34J.65
I otal Overhead & Fixed Fee Cost $92,981.25
10101 LaSur (:vat
Direct Expenses
No.
Each
LIM
Reports
u
$0.05
$0.00
m 6c. copies
0
$U. -U-3
$0.00
Reprographics
u
$40
$0.00
Mail/Deliveries/etc.
0
$15
$0.00
IGlileavu u
Mi. @
$0.560
/Mile
$u.uu
Auto Rental/Gasoline 5
aay5 L
$85
May
$425.00
[o -aging 0
days @
$110
/day
$u.0u
Aerial Photographs
u
$3;000
$0.00
1 ravel Total (airfare, train, etc)
0
$5uu
$0.00
Equipment Rantals, EDM; GPS
0
$50
$u.uu
Parking
u
$30
$0.00
Per Diem 0
days @
$75
/day
zbu.uu
Drilling
0
$47500.0-0
$0.00
Excavatiny/Test Pit
0
$Z,uuu.uu
$0.00
Materials Lao
u
$600.00
$0.00
Total Expenses
$425
5.6contract�
Bernardo I vviils Hrcniiacit
$6,238.80
Total 5ul3coniracis
$o,z38.80
1 utal Eump sum Price (Labor; Expenses, su6;untra%As) $164,144
Page 1 vT 1
Page 31 of 38
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Page 32 of 38
AGENDA REPORT
FOR: City Council
January 20, 2016
TO: Dave Zabell, City Manager Workshop Meeting: 2/8/16
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Report on Regional Public Facilities District and Pasco Public Facilities District
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
Members of the Board of Directors of the Regional Public Facilities District have been
in a type of "holding pattern" since the election of August 2013 on the aquatic facility.
Mayor Watkins and other members of the Board, Ms. Francik and Mr. Martinez will be
able to bring the Council up to date on activities and discussion from the Regional
Public Facilities District.
Mayor Watkins recently met with the Board of the Pasco Public Facility District (PFD)
to exchange notes regarding the two organizations. The Pasco PFD, at its meeting of
January 6, asked staff to bring a consultant's proposal for the beginning development of
a Pasco aquatic/(possible) community center facility that could ultimately be prepared
for consideration by voters in the Pasco PFD (i.e., the City of Pasco).
V. DISCUSSION:
Mayor Watkins and staff will be prepared to discuss the activities of the two Public
Facility Districts with Council at the meeting.
Page 33 of 38
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Department of Ecology Loan Refinancing
I. REFERENCE(S):
RFP for 2016 LTGO Bond
February 3, 2016
Workshop Meeting: 2/8/16
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Refinancing outstanding debt with the Department of Ecology (DOE) presents the
opportunity to save the Utility Fund (Sewer) interest payments of approximately
$200,000 over the life of the remaining debt (2019).
IV. HISTORY AND FACTS BRIEF:
The City entered into an agreement with the DOE to borrow $24,664,959, over 20
years at 3.5%, to implement a multiphase wastewater facility upgrade project. The first
scheduled principal and interest payment was made in 2000 with the last payment
scheduled for 2019.
The outstanding debt as of January 31, 2016 is approximately $5,640,000. As part of
the refinancing the City will be applying $1,720,000 of debt reserves to the current
debt, thereby reducing the refinancing amount to approximately $4,000,000.
Given low interest rates in today's financial markets, a Request for Financing (RFP)
was sent to 10 financial institutions requesting a response by February 8th. A copy of
the RFP is attached. Since issuance of the RFP an addendum was sent indicating that
the closing date will be negotiated with the successful financial institution.
The City has retained the services of a financial advisor to assist with decisions relating
Page 34 of 38
to the refinancing of the DOE loan. On February 16th, City Council will be presented
with a proposed ordinance authorizing the refinancing of the current DOE loan. As in
prior financing ordinances, assuming that Council agrees with the proposal, a City
designee will be identified to conduct the bond sale closing in the manner and upon the
terms deemed most advantageous to the City.
V. DISCUSSION:
The refinancing will be utilizing the City's Limited Tax General Obligation (LTGO)
bond capacity to refinance the loan versus issuing of Revenue bonds. Use of LTGO
financing will achieve a lower interest rate than a Revenue bond thereby achieving
greater savings to the City. Repayment of the bonds for the refinancing will be made
by the Utility (Sewer) Fund.
With proposals due back to the City on the day of the workshop, staff should have an
indication of the interest rate that may be available, subject to further review of the
submitted proposals.
Page 35 of 38
City of Pasco, Washington
1 r Request for Financing
$4,000,000*
Limited Tax General Obligation Refunding Bond, 2016
(Responses due by 3 PM, February 8, 2o16)
OVERVIEW
The City of Pasco (the "City") is seeking proposals from lending institutions for a loan (referred to in this document
as the "2o16 Bond"). Proceeds of the 2o16 Bond will be used to refinance and prepay the City's outstanding
subordinate lien State Revolving Fund Loans L9400013 Phase 1 and Phase 2 ("SRF Loans") to the City's
waterworks utility. The 2o16 Bond will be in the form of a "bond" in compliance with Washington state law and
will be secured by a limited tax general obligation pledge of the City.
The City plans to select a lender which the City believes will provide the most favorable terms.
Northwest Municipal Advisors is serving as financial advisor and Foster Pepper PLLC is serving as bond counsel to
the City.
TAX STATUS —TAX EXEMPT; BANK QUALIFICATION TO BE DETERMINED
Interest on the 2o16 Bond will excludable from gross income under the Internal Revenue Code of 1986, as
amended. As currently contemplated, the 2o16 Bond will be designated as a "qualified tax-exempt obligation" for
banks, thrift institutions and other financial institutions under Section 265(b)(3) of the Internal Revenue Code of
1986, as amended. This is subject to change based upon the City's review of its financing plans for 2o16.
REFINANCING PLAN
Proceeds of the 2o16 Bond, along with available cash of $1,720,000, will be used to refinance and prepay the
principal payments due on the subordinate lien SRF Loans on and after July 31, 2o16.
BONDS BEING REFUNDED
Currently, principal and interest payments are due on January 31 and July 31 of each year. The City's preference is
to maintain the semi-annual payments for the 2016 Bond and for the 2o16 Bond to be structured with
approximately level semi-annual payments.
We are asking for proposals that address one of two financing scenarios. Scenarios A and B will have principal and
interest payments due semi-annually on January and July 31 each year. Scenario A proposes a final maturity of
July 31, 2019. Scenario B proposes a final maturity of January 31, 2021.
The following shows estimated semi-annual principal and interest payments for Scenario A of the 2o16 Bond
Due
Principal
Interest
Total
7/31/2o16
$ 550,137
$ 29,541
$ 579,678
1/31/2017
556,350
25,415
581,764
7/31/2017
556,350
21,242
577,591
1/31/2o18
564,727
17070
581,796
7/31/2o18
564,727
12,834
577,561
1/31/2019
573,230
8,599
581,828
7/31/2019
57-�,2�0
4,299
577,S2q
Total
$3,938,750
$ii8,999
$4,057,748
Page 36 of 38
The following shows estimated semi-annual principal and interest payments for Scenario B of the 2016 Bond.
Due
Principal
Interest
Total
7/31/2oi6
$ 380,270
$ 34,464
$ 414,734
1/31/2017
380,270
31,137
411,407
7/31/2017
386,954
27,809
414,763
1/31/2018
386,954
24,423
411,377
7/31/2018
393,756
21,038
414,793
1/31/2019
393,755
17,592
411,348
7/31/2019
400,676
14,147
414,$23
1/31/2020
400,676
10,641
411,317
7/31/2020
407,719
7,135
414,854
1/31/2021
407,71q
3,568
411,287
Total
$3,938,750
$191,954
$4,130,704
SECURITY FOR THE 2o16 BOND
A Bond Ordinance will set forth the security for the 2016 Bond and the covenants that the City will make for the
benefit of the owner of the 2016 Bond. The 2016 Bond will be a limited tax general obligation of the City. The City
will irrevocably pledge that it will, in the manner provided by law within the constitutional and statutory
limitations provided by law without the assent of the voters for as long as the 2016 Bond is outstanding, include in
its annual property tax levy amounts sufficient, together with other money of the City which may legally be
available and to be used for such purpose, to pay the principal of and interest on the 2016 Bond as the same shall
become due. The full faith, credit, and resources of the City will be pledged irrevocably for the annual levy and
collection of such taxes and the prompt payment of principal and interest on the 2016 Bond.
The City has outstanding $11,180,000 of limited tax general obligation bonds, currently rated AA- by Standard &
Poor's. A copy of the official statement for the City's 2015 LTGO Bonds is included with this RFP.
SCHEDULE
January 25
Proposals sent to Banks
February 8
Proposals Due (3 PM)
February 8
Council Workshop
February 11
Review of Proposals Complete
February 12
Notification to banks of selection
February 16
Council Meeting -Approval of the Bond Ordinance
February 17
Bond Closing
INFORMATION REQUESTED
Please provide the following information for the 2016 Bond:
1. Proposed interest rates forthe term of the 2016 Bond based on the following assumptions:
Size: $4,000,000*
Final Maturity: July 31, 2019
Tax Status: Tax -Exempt, Bank Qualified; also Tax -Exempt Non -Bank Qualified (please
provide both rate types)
2. Any and all fees of the bank, including attorneys' fees, and any other fees or charges which will affect the
evaluation of your proposal.
Page 37 of 38
3. Prepayment conditions, if any. If applicable, please address and provide rate quotes with and without a
call provision.
4. The City currently makes semi-annual principal and interest payments on its existing debt. The City
would consider monthly principal and interest payments if it results in a lower borrowing rate. Please
state the bank's preference and if this affects the borrowing rate.
5. Any other conditions on the purchase of the 2016 Bond.
6. The closing of the 2016 Bond will occur on February 17, approximately 6 days after proposals are
submitted. Will the interest rate be subject to change based on market conditions? If so, how will such
change be determined?
7. Is your proposal subject to credit approval? If so, what is the estimated time frame for obtaining
approval, and can you meet the expecting closing date? If you do not expect to be able to meet the
closing date, please provide an expected closing date.
PROPOSAL SUBMISSION
Please e-mail your proposal to Ron Musson, Interim Finance Manager (mussonrQa pasco-wa.gov) by 3 PM (Pacific
Time) February 8, 2016. For questions, please contact Ron Musson at (509) 545-3443 orthe City's financial advisor,
Northwest Municipal Advisors, at 425-452-9550. The City reserves the right to reject any and all proposals at its
sole discretion.
ATTACHMENTS
2014 Audited Annual Financial Report
Official Statement 2015 LTGO Bonds
Page 38 of 38