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HomeMy WebLinkAbout2016.02.08 Council Workshop PacketPage 3-17 18-32 33 34-38 Workshop Meeting 1. CALL TO ORDER: 2. ROLL CALL: AGENDA PASCO CITY COUNCIL 7:00 p.m. (a) Pledge of Allegiance 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Water Rescue Program February 8, 2016 (b) Oregon Ave Corridor - Supplemental Agreement #4 with C112M (c) Report on Regional Public Facilities District and Pasco Public Facilities District (d) Department of Ecology Loan Refinancing 5. MISCELLANEOUS COUNCIL DISCUSSION: 6. EXECUTIVE SESSION: 7. ADJOURNMENT. REMINDERS: 11:45 a.m., Monday, February 8, Pasco Red Lion — Pasco Chamber of Commerce Membership Luncheon. ("International Trade Update" presented by: Eric Schinfeld, Washington Center on International Trade) 7:00 p.m., Wednesday, February 10, TRAC — Community Forum. (ALL COUNCILMEMBERS INVITED TO ATTEND) 7:00 a.m., Thursday, February 11 — BFCG Tri -Mats Policy Advisory Committee Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) 4:00 p.m., Thursday, February 11, TC Regional Business & Visitor Center — Manhattan Project National Historical Park Advocacy Committee Meeting. (MAYOR MATT Page 1 of 38 Workshop Meeting February 8, 2016 WATKINS) 7:00 p.m., Thursday, February 11 - Ben -Franklin Transit Board Meeting. (MAYOR MATT WATKINS, Rep.; MIKE GARRISON, Alt.) This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.2ov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 2 of 38 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Bob Gear, Fire Chief Fire Department SUBJECT: Water Rescue Program I. REFERENCE(S): Water Rescue Program- Executive Summary Water Rescue Program -PowerPoint Presentation February 1, 2016 Workshop Meeting: 2/8/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation and discussion III. FISCAL IMPACT: $200,000 first year (Capital, training and Equipment) $35,000 to $45,000 per year after start up (training and operating) IV. HISTORY AND FACTS BRIEF: Over the past four years, the Tri -Cities area has experienced over 30 drowning incidents in the area of Columbia River, Snake River, and Yakima River within the area of the McNary pool. In 2015 3 drownings occurred within waterways of the city. Further, much of the tourism economy of the greater Tri -Cities involves activities such as; fishing derbies, Water Follies, Lighted Boat Parade, water skiing, hunting and similar acitivites. The City of Pasco encompasses 3.58 square miles of waterway and approximately 13 river miles of shoreline. V. DISCUSSION: Marine assets currently operating in the area include boats operated by various Law Enforcement Agencies, United State Fish and Wildlife, State Game Department and Columbia Basin Dive Rescue, however none of these organizations have trained rescue Page 3 of 38 swimmers or boats immediately available during the winter. The Coast Guard Station Kennewick is an "Aids to Navigation" station and does not provide search and rescue services. They respond a helicopter from Astoria for search and rescue work in the McNary pool. Seeing a critical need for water rescue capabilities, in 2015 Pasco Fire Department employees initiated a conversation with senior department management on the topic and together explored in earnest the possibility of forming a Water Rescue Program. The program was brought forward and the adopted 2016-2021 Capital Improvement Plan (CIP) included a rescue boat. Program costs, including a boat, were included in the 2016 preliminary budget, however the boat was pulled from consideration prior to final adoption upon word that an anticipated grant was not going to materialize. As discussed with City Council during the CIP and 2016 budget processes, the Pasco Fire Department water rescue program would be focused on prevention, preparedness and response for water related safety and incidents in collaboration with Franklin County Sheriffs Office, Columbia Basin Dive Rescue and other boating organizations. Lacking the hoped-for grant, Fire staff has spent the last several weeks looking for ways to reduce the originally anticipated initial equipment cost of the rescue boat and evaluating available resources to find a way in which the program could go forward within current resource limits. With the additional costs that came with the grant shed, and the specifications for the boat tightened considerably, the estimated cost for the boat was reduced by approximately $75,000. In addition, a review of department fleet inventory revealed an overage of funds set aside for the replacement of an existing piece of equipment sufficient to fund the now estimated cost of the boat. The equipment life cycle has been extended appropriately making these funds available for use. With sufficient funding available to implement a surface, swift water rescue service for water related incidents within the City of Pasco city limits and/or within existing auto/mutual aid boundaries, the department is poised to move forward. Page 4 of 38 Water Rescue Program - Executive Summary qqmw The goal of this document is to identify the level of service that the Pasco Fire Department will provide for water related incidents within the City of Pasco city limits through the establishment and support of a Water Rescue Program. The plan program document provides the framework to guide the Water Rescue Program regarding compliance with NFPA industry standards, Washington Administrative Codes, and safe operations of land and water based rescue services. Mission Statement The Pasco Fire Department will provide surface water rescue services for water related incidents within the City of Pasco city limits and/or within existing auto/mutual aid boundaries as defined by NFPA 1006 — Standard for Technical Rescuer Professional Qualifications, 2008 edition. Water Rescue Technicians will be certified and qualified in accordance with the Level 2, Swift Water Rescue Technical Rescuer Qualifications as defined by NFPA 1006, 2008 edition chapter 11. Foundational Ideology To fulfill requirements of the industry standards, the following NFPA standards have been identified and interpretations of these standards have been applied by the authority having jurisdiction; NFPA 1006 (2008 edition) Chapters 4, 5, 11; Standard for Technical Rescuer Professional Qualifications, • Identifies the level of rescue services provided and the individual qualifications required NFPA 1670 (2009 edition) Chapters 4, 5, 9; Standard on Operations and Training for Technical Search and Rescue Incidents, • Identifies techniques, skill sets and training requirements for individuals Program Justification Over the past four years, the Tri -Cities area has experienced over 30 drownings in the Columbia, Snake and Yakima Rivers. Further, much of the tourism economy of the greater Tri -Cities area is centered on water based activities such as; fishing derbies, Water Follies, and the Lighted Boat Parade. As of this writing, there is no organized surface water rescue program in the Tri -Cities area. Program Goals Develop a focused preparedness and response program for water related safety and incidents. Ideally, the program would spend 50% of its time in preparedness activities such as water and boater safety education, public speaking engagements promoting the organization, and continuing education, and 50% of its time in collaborative "on -water" activities with Franklin County Sheriff's Office, Columbia Dive Rescue, and other boating organizations. Page 5 of 38 k' vepartr, n� Water Rescue Program - Executive Summary Program Development Initially, the water rescue program will be centered on a core group of qualified individuals. This core group will develop preparedness and training programs, personal protective equipment and rescue equipment needs, and establish collaborative relationships that will be the nexus of the program. It is expected that during FY2016, a more formalized team will be developed. The team will (initially, and in consideration of budgetary constraints) be comprised of 11 qualified members. Individuals selected for inclusion shall be minimally qualified and/or certified in the following (see course descriptions): • SRT1 • SRT2 • Rope Rescue Technician • ICS 100 • ICS 200 • ICS 700 • ICS 800 • IFSAC Hazardous Materials Operations Level • Wa. State Emergency Medical Technician Desired requirements include: • Minimum of three years employment with PFD and at least satisfactory evaluations during the three year period • Successful completion of competency swim test • Must be able to pass a physical Selection Process Interested candidates shall submit to the Asst. Chief— Operations and Plans, • A letter of intent that includes copies of required certifications/qualifications • A letter of endorsement from their immediate supervisor • A letter of endorsement from their Battalion Commander Candidate packages shall be reviewed preliminarily reviewed by the Asst. Chief— Operations and Plans for accuracy and completeness. Application packages that meet or exceed minimum requirements shall be forwarded to the technical rescue program director for consideration. Page 6 of 38 k' Depart' n� Water Rescue Program - Executive Summary Discharge Process Candidates may be discharged from team membership for any of the following reasons (including, but not limited to) • Letter of resignation • Failure to meet or maintain qualifications (including participation standards) • Evaluation by team leader • Recommendation of immediate, shift, or Operations supervisor All discharges shall be reviewed by a panel consisting of 1 Battalion Chief and two active members of the team. Discharges will cause forfeiture of any premium pays. Preparedness Concept Progressive and proactive fire departments are beginning to recognize the need to focus on preparedness and education activities while still maintaining well-trained and effective reactionary/mitigation forces. The primary goal of a water rescue program must be equally focused on proactive activities in preparedness and education within the community and in reactionary emergency responses. It is expected that members of the water rescue program will participate in public and private water safety programs. Examples of these programs include but are not limited to: regular/annual in-service training with City of Pasco Life Guards, public speaking engagements with social organizations such as Kiwanis, Chamber of Commerce and others, collaborative education with Franklin County Sheriff, Columbia Basin Dive Rescue, and the Pasco Fire Department Public Education program. The goal of the water rescue program is to provide at least 6 public educational opportunities annually. Response Concept The water rescue team will respond to in -water emergencies within the auto/mutual aid response areas of the greater Tri -Cities. The anticipated water emergency environments within this area include swift water (Columbia, Snake, Yakima Rivers and various canals), and still water emergencies at local and private pools and various ponds and similar bodies of water located in and around the City of Pasco. The water rescue team will respond to in water emergencies; operating in either a land-based or water based operational mode using throwbags, floatation devices and rescue swimming techniques. For emergencies on the Columbia, Snake, and Yakima Rivers the water rescue team will also use boat based rescue techniques in collaboration with Franklin, Benton and Walla Walla County Sheriff's Dept.'s and Columbia Basin Dive Rescue. Page 7 of 38 kt weep+ trn h Water Rescue Program - Executive Summary 1 Course Descriptions SRT1 24 hrs. This course covers Swiftwater fundamentals and the operational skills necessary to conduct rescues in a swiftwater environment required by NFPA 1670 chapter 9 to the Operations Level requirement. The course will be reviewed for compliance annually or as needed to keep the water rescue team members trained to the most current rescue standards and techniques. SRT2 24 hrs. This course is the minimum training recommended for those who work alongside, in, or on moving water. The classroom session provides detailed knowledge of hydrology and hazards associated with moving water. The drill sessions provide skill development including shallow water crossings, self - rescue and effective techniques for the rescue of others. The program meets the objectives of NFPA 1670 chapter 9. Rope Rescue 24 hrs. This course covers rope rescue fundamentals and skills required by NFPA 1006 chapter 5. These skills can be used to respond to and operate in the water rescue environment. The course will be reviewed for compliance annually or as needed to keep the water rescue team members trained to the most current rescue standards and techniques. ICS 100 Introduction to the Incident Command System 2 hrs. This course introduces the incident command system and provides the foundation for higher level ICS training. The course describes the history, features and principles, and organizational structure of the Incident Command System and explains the relationship between ICS and the National Incident Management System (NIMS). ICS 200 ICS for Single Resources and Initial Action Incidents 2 hrs. This course is designed to enable personnel to operate efficiently during an incident or event within the Incident Command System. It provides training on and resources for personnel who are likely to assume a supervisory position within the ICS. ICS 700 National Incident Management System, An Introduction 2 hrs. This course introduces and overviews the National Incident Management System (NIMS). NIMS provides a consistent nationwide template to enable all government, private -sector, and nongovernmental organizations to work together during domestic incidents. ICS 800 National Response Framework, An Introduction 2 hrs. This course introduces the participants to the concepts and principles of the National Response Framework. Page 8 of 38 k' Depart' n� �N Water Rescue Program - Executive Summary IFSAC Hazardous Materials Operations 24 hrs. This course is designed to train the student to Operations Level as defined by NFPA 472, Standard for Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents and OSHA 29 CFR 1910.120. The individuals are trained to respond in a defensive fashion for the purpose of protecting nearby persons, property or the environment from the effects of a hazardous materials release. Emergency Medical Technician 132 hrs. This course covers anatomy and physiology, initial patient survey and triage, airway management, oxygen therapy, and treatment of trauma, shock, cardiac arrest and other medical emergencies. Attached is a "taskbook" that will be completed annually and used to document recurring training for individual water rescue team members. Page 9 of 38 F� D®pah A t cc (D O O W CO Water Rescue Program Water Rescue Program F� D-®parhb Or Ze cD 0 W co Program Justification 1. 8% of the total square mileage of the City of Pasco is water. 2. The City includes roughly 13 river miles of shoreline. 3. Over the past 4 years, there has been over 30 drownings on the Columbia, Snake and Yakima Rivers. 114.1-W 114.2"" 119.1-W 114.0"W 11R.9"w 11A.A'W z Water Rescue Program cc CDN O W CO Program Justification 9\11 ✓."'' t Ilk - t iNk •ri � Z. Tri -Cities Area Water Based Activities Water Rescue Program F� a Departm- Program Goals • Develop a focused preparedness and response program for water related safety and incidents. • Ideally, the program would spend at least 50% of its time in preparedness activities such as water and boater safety education, public speaking engagements and continued training. The other 50% of its time would be spent in collaborative "on -water" activities with Franklin County Sheriff's Office, Columbia Basin Dive Rescue, and other boating organizations. • Provide for immediate (<10 min.) launch of rescue boat with qualified personnel for water related emergencies. Water Rescue Program F� a Depart,,, Program Progress cc (D O W CO Water Rescue Program The program centers around a core group of individuals who have received E training in Swiftwater Rescue, Rope Rescue Incident Command Hazardous +-j, L Materials, and Emergency Medicine. Those that qualify will comprise the water based (technician level) program. The remainder of the department will be (has been) trained to the land based '— L.L (operations level) qualification. cc (D O W CO Water Rescue Program L.L cc (D (31 O W co Program Progress During the 2015 boating season, the fire department, in collaboration with Franklin County Sheriff's Office provided technician level capabilities during: • Water Follies • Available weekends • Participated in collaborative drills with the FCSO • Began operations level training with FD members Water Rescue Program F� a Depart,,, IN IMIQW�11' cc (D 07 O W co Program Agenda 2016 Specify and investigate options for a rescue boat. • Extend water safety awareness to our partner departments. • Continue and expand relationships with Franklin County Sheriff's Office and Columbia Basin Dive Rescue. • Develop relationships with the Coast Guard, Benton County & Walla Walla County Sheriff's Offices • Initiate public outreach for boater safety with the Public Education Group Water Rescue Program F� D®partrh 4t Program Summary All three cities are considering river shore enhancements that will attract more recreational use of our waterways. Currently, there is no immediate rescue capability for water based incidents in the Tri -Cities area. Our department and City are positioned to provide this service. If not us.............Then Who? Water Rescue Program AGENDA REPORT FOR: City Council February 3, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 2/8/16 Ahmad Qayoumi, Public Works Director FROM: Dan Ford, City Engineer Public Works SUBJECT: Oregon Ave Corridor - Supplemental Agreement #4 with CI -12M I. REFERENCE(S): Oregon Avenue Corridor - Vicinity Map Local Agency Supplemental Agreement #4 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Cost: Supplement Agreement #4 - $164,144 Previously Obligated Cost - $412,492 Adjusted Total Cost - $576,636 Funding available for Design of project to date: STP Funds - Approx. $91,000 Arterial Street Funds - Approx. $547,000 Total Funds Available - $638,000 IV. HISTORY AND FACTS BRIEF: Oregon Avenue Corridor Project is a multiphase project that will incorporate transportation and pedestrian safety improvements to Oregon Avenue (SR -397) from its connection with the interchange of Interstate 182/State Route 12 on the north to Ainsworth Avenue. The corridor supports a heavy freight load and has experienced a significant number of accidents over the last several years, highlighting a need for these improvements. Page 18 of 38 The project consists of: Pavement widening* Installation of median/curbing in select locations Restriping to create left turn lanes at intersections and two-way left -turn lane between intersections Installation of sidewalks and installation and/or upgrade of curb and gutter, driveways and ADA ramps to meet standards Stormwater infrastructure Illumination Streetscaping Traffic signals New traffic signals at the intersection crossings of. Idaho Avenue East Salt Lake Street Broadway Street Existing traffic signals will be updated at the intersection crossings of: Lewis Street 'A' Street * A surface treatment (Overlay or Chipseal) for the corridor is included in the project as an additive. During project development and design, it was determined that great care was needed during construction in order to preserve the integrity of the existing water main along Oregon Avenue. The additional care translated into additional cost to the project, an amount in excess of that which could be absorbed into the project. Additionally, the waterline along Oregon Avenue is a transmission line. Considering the added cost of working around the existing main and the benefit of replacement, it was determined that replacing the antiquated line with a new 16" diameter water main would better serve the public. The new main will increase the supply of water to areas and provide for greater fire flows. The replacement of the waterline is provided for in the 2016 budget and is currently out to bid. Construction of the waterline will be completed prior to construction of the roadway. Budget Considerations: On November 19, 2012 City Council awarded a Professional Services Agreement (PSA) to C112M Hill in the amount of $350,000 to complete design of the Oregon Avenue Corridor in accordance with initially agreed scope and fees. Additional scope has been added to the design as the project progressed. A summary of supplemental agreements for the project are listed below for your reference: 1. Supplemental Agreement No. 1 was approved on January 21, 2014. It increased the PSA amount by $25,829 for a Traffic Noise Report and additional geotechnical Page 19 of 38 field investigation, laboratory and analysis, for a total of $375,829. 2. Supplemental Agreement No. 2 was approved on November 3, 2014. It increased the PSA amount by $36,663 for additional signal warrant analysis and design, additional stormwater design and coordination, additional environmental documentation associated with historic property inventories, and environmental documentation and engineering analysis associated with noise attenuation, for a total of $412,492. 3. Supplemental Agreement No. 3 was approved on December 16, 2015. This was a no cost supplement; the agreement extended time for completion. The PSA remained at a total of $412,492. Project Management: In order to manage the project, based on needs, priority and available resources, the project was divided into two phases. Phase I (I-182/US 395 to 'A' Street) and Phase II ('A' Street to Ainsworth Avenue). The majority of safety related issues are within Phase I. The City requested the consultant to complete the Phase I design since its construction is substantially funded by Transportation Improvement Board (TIB) and Highway Safety Improvement Program (HSIP) grants (approximately $5.1 million). The design work on Phase II is planned to commence after the design of Phase I is completed. Current Phase I status: Environmental documentation is completed and approved. Construction drawings are 95% complete. Right-of-way acquisition process is 15% complete. Phase I construction is planned for a 2016 bid with construction to begin shortly thereafter. V. DISCUSSION: Supplemental Agreement #4 proposes to amend the scope of the current agreement with CH2M. The attached Supplemental Agreement includes detailed information with additional scope for the project and will complete the design of both, Phase I ( US 12/I- 182 to 'A' Street) and Phase II ('A' Street to Ainsworth Avenue). The primary changes in the scope are as follows: Additional roadway, traffic, stormwater design services and coordination associated with the design of the intersection of Oregon Avenue and Lewis Street and the incorporation of design elements from the Lewis Street Overpass project. Additional illumination design services associated with the updated design standards recently issued by the PUD. Modifications to the existing signalization system at `A' Street. Additional design services for Phase I due to design changes driven by discussions Page 20 of 38 with property owners. Additional design services associated with the intersection type change at Oregon Avenue and Ainsworth Street. Additional right-of-way services associated with the development of legal descriptions for each proposed right-of-way acquisition. Additional design work due to the right-of-way process requirements. Bidding and construction support activities. Due to the additional scope and changes for the betterment of the corridor, the total cost of services contracted with CH2M for the design of the entire corridor is increased from the current amount of $412,492 to $576,636, which continues to be within the acceptable standard for the cost of design and within available resources for design Page 21 of 38 SL 1 44 uzdcom & moe Pasco lntermo�" St gt it INW VICINITY MAP L ciivvewo Gemelety �;Ipoo Y Z 51 Ranch& Fton* a con -way Pfeqhc - Y 17 MkIde S&OW 5hmpprd Sr Sundance Hum Plaik ti sk5vew. E 4ighlnrl F! EP.rk,ipw81vd Z Lou pa EN—d..Yt Z Exdelre 53 E i4_ st Am—st 0,10 virgis insm Flemwn ry semol K'no 2E E rara 5t Alt.. S1 Helen.&L curtest EAst v. omiWs steel &Salyage (Eo Page 22 of 38 Supplemental Agreement Organization and Address C;H2M HILL_ INC. Humber 4 295 Badley Boulevm-d, Su,te 3UU Richland, WA 99532 Original Agreement Number STPUS-0397(008) Phone: 509.375.3444 Project Number Execution Date Completion Date STPUS-0397(008) 11/26/2012 12.31'2016 Project I itle New Maximum Amount Payable O,esun Avenue (SR 397) corridor Traffic Study and $ 576,636.00 Description of Work Professional services to include adda;u.,al 510„nWate,, t.affic, and roadway design to incorporate Lewis St. design .,.10 t.,.ojuet. Additivual design to provide separated sidewalks and to accommodate 4-1es a;s„al;,,ed ;nto,bectiou at Ainsworth. Additional illumination design to accommodate to PUD standa,ds. Additional RUW services to develop legal descript;on5. L;n.aed Bid and construction phase services. I de Cocal Agency of Uity of Pasco, WA desires to supplement the agreement entered into rritfi C112M HILL, INu. and executed on 11/2612012 and identified as Agreement No. S i rUS-0397(008 All proviziuns in the basic agreement remain in effect except as expressly modiTied 6y tMV., Sapplement. I Re cNanyes to the agreement are described as follows: section i, SCOPE OF WORK, is hereby changed to read: See Fxhihit A-1 ScnnP of Wnrk- attarherl II Section IV, TIME FOR BEGINNING Alqu c;OMPLETION, is amended to change the number of calendar days Tor completion of the work to read: LVA III Section v; PAT MEIa I , 0all be amended as follows: The tntal Maximnm Amrnmt Payahle ander the agreement is inrreacerl by %164144 to %576'636 as set forth in the attached Exhibit A. and by Mia rcTerence made a part of this supplement. If you concur with this supplement and agree tu tele cManyeb as stated above, please sign in the appropriate spaces 6elo W a, id retai n to this office for final action. 6y: Roger W Flint Conz altant Siynature DOT Form 140-063 EF Ruviaea 9/2005 by: I )ave /.ahe, ll�( 'iJ3� Manager Approving Authority Signature nate Page 23 of 38 CITY OF PASCO, WASHINGTON OREGON AVENUE (SR -397) CURRIDUR TRAFFIC 5TUDY & DESIGN Supplement 94 — Supplemental Professional Services EXHIBIT A-1: SCOPE OF WORK Ila 1 !100001 1019 i Rig,)applemental Agreement No. 4 scope of work modifies the scope of CH2M HILL, Inc.'s (COMSUI i AM I) professional engineering services and compensation for the original agreement (dated 111Z51L0lL) to include: i ask 1: Project management and administrative services associated with the extended project duration. Current project anticipated to be complete in December, 2016. iask is Aaaitional stormwater design and coordination services associated with the design of the intersection of Oregon Avenue and Lewis Street and the incorporation of design element., from the Lewis Street project. Task 3: Additional traffic design services to design a signalization system for [er„i., street inter3ectioi, with Oregon Avenue, and modifications to the existing signalization ay.,tem at 'A' street. Task 3: Additional roadway design services associated with the [ewia Street ana Oregon Avenue intersection, and to incorporate design element., from the [ewiz Street project and modify those elements as needed to tie into the Oregon Avenue project. Task 3: Additional roadway design service., a»uciated WitR tRe independent sidewalk on the east and west side of Oregon Avenue north of the intef bection With Superior Street. Tasks: Additional roadway dezign bervices associated with the Ainsworth and Oregon Avenue interbEction. i hib WorR is due to the decision to change from the roundabout design to a iignalii.ea interbection. iaz.R is Additional design services for Phase 1 due to design changes driven by discussions with property owners. Task 3: Additional illumination design services associated with the updated deign .,tandaraz i»uea by the PUD. These design services include updating the traffic lighting memo and updating luminaire locations and associated junction bo,,e and wiring diagram. Also included are additional services due to relocation of the propozed pole and junction boxes within the existing right-of-way. SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK w,. REVISED: 111512016 PAGE 1 OF 7 chm Page 24 of 38 I azR 4: Aaaitional lanBzcaping design services associated with the intersection type change at Oregon an8 AiiuwOrtCl. 1 ask 6: Additional right-of-way services associated with the development of legal descriptions for each proposed right-of-way acquisition. Task 8: New task associated with providing bidding and construction support activities. I he COM30I I ANI .111 provide the follow;ng jervice.�: TASK 1. PROJECT MANAGEMENT AND COORDINATION Additional effort is needed to complete the following tasks: the COMbLICIAIVI WWII provide project management and administration services for the work elements described in this document. 1.1. Contract Management The CONSULTANT will provide services to manage the cuntract, manage N, oject scope, 'FMeaule ai d budget, amend professional agreements with subconsultants, prepare and process monthly invoich.g, progress reporting, and other internal management duties. I he CUMbLICIAIG I Will provide the Cl i y WitR a moi-itnly Progress Report, in writing, reporting on the CONSULTANT'S progress and any known issues or anticipated change in perfo, ming the work. Task 1.1 Assumprions: + Additional duration of 12 months (December 2016 Completion) Task 7.7 Deliverables: + MontHly Pruyruss Reports (1 Hard copy and .pdt electronic tormat) 1.2. Project Coordination 1.2.1. Correspondence and Meetings The CONSULTANT will partner with the Cl I y to accornpli.,h the Oregon Avenue (5R Sys) CorriBor Traffic Study & Design. Coordination of the project work elements will include an additional 8 muntRs (assumed) of: Coordination meetings with CITY to be conducted at appropriate intervals throughout the project. Regular coordination meetings with internal CONSULTANT team, including subconsaltanta to be conducted at appropriate interval., tRrougliout the project. i ask 1.2 Assu►nptions: + Bi -Weekly Coordination Meetings with CITY via phone or in COIG.0LI AIG I office. + CITY staff will conduct necessary meetings with Council and CONSULTANT will not attend. SUPPLEMENT #4, EX11161 I A -i : SCOPE OF vvORF RtVISEV: 1/75'2070 PAGE z OF / Page 25 of 38 + Assumes two COIgb0IIAIa i ,tatt Will attend two (2) meetings with the CITY at CITY offices. Task 1.2 Deliverables: + Meeting Agei,Bas and Meeting Notes (.pdf electronic format) TASK 3. FII9AL ROADWAY DESIGN Additional effort L. neeae'a to complete the following: 3.1. Final Roadway Design Plans 3.1.1. Temporary Erosion & Sedimentation Control (TESC) Plans TESC plans will be developed at the intersection of [ewia Jireet ana Oregon Ave. The current i ESC plan will be modified north of Superior Street to accommodate the independent sidewalks. Phase II 1 ESC plan wili be modified to accommodate the signalized intersection design at the Ainsworth Street and Oregon A„eidae inter�ection. 3.1.2. Typical Sections Typical sections will be modified To incorporate tRe independent sidewalks north of Superior Street. 3.1.3. Sitc Preparation Plans Site preparation plans will be updated in include the [ewi., Street and Oregon Avenue intersection. Phase II site prep plans will be modified to accommodate the Zignalife8 intersection deign at the Ain. -,Worth Street and Oregon Avenue intersection. 3.1.4. Drainage and Utility Plans Drainage and utility plaits will be updated to include the Lewis Street and Oregon Avenue intersection. Phase II drainage & utility plans will be modified to accommodate the signalized intersection design at the Ainsworth street and Oregon Avenue intersection. 3.1.5. Roadway Paving Plans Roadway paving plans will be updated to inclaZle tRe Cewis Street and Oregon Avenue intersection and the independent sidewalks north of baperior street. Phase II roadway paving pla,,.� will be modified to accommodate the signalized intersection deign at the Ainsworth btreet and Oreguii Avenue intersection. 3.1.5. Intersection Layouts Interaection layout plans will be updated to include the Lewis Street and Oregon Avenue. Phase II intersection plan will Be modified to accommodate the signalized intersection design at the Ainsworth Street and Oregon Avenue intersection. SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK C�1,1�111 REVISED. 111512016 PAGE 3 OF i Page 26 of 38 3.1.7. Traffic Signal and Illumination Plans Illumination pole and junction Boxes Will be relocated inside the sidewalk to avoid right-of- way takes. Wiring diagrams will be updated to reflect tfii., cRange. i rarric Signal and Illumination plans will be updated to include the [ewi., street an8 Oregon Avenue intersection. PRdbe II traffic signal and illumination plans will be modified to accommodate the signalized intersection ae.,ign at tMe Ainsworth Street and Oregon Avenue intersection. This will include a new traffic signal design at the Ain.,WortR Sty eet and Oregon Avenue interjection. Luminaire locations and a»ociated unction boxes and wiring will be updated per the revised PUD lighting requirements. A revised Illumination i ecRnical Memo will be prepared h,corporating tRe PUD's revised lighting requirements. New details will be developed 8epicting signal head modifications to allow for 17 feet of vertical clearance beneath all signal ori Oregon Avenue. Traffic signal modification plans will be developed for the Oregon Avenue and 'A' Street intersection to accommodate the revised roadway sections. This work includes. but is not limited to, new pole locatioria, unction Boxes, wiring, and camera detection plans. 3.1.8. Signing and Pavement Marking Plans Signing and pavement marRing plans will be updated to include the Lewis Street and Oregon Ave intersection. Phase II signing and pavement marRing plans will be modified to accommodate the signalized intersection design at the Ainsworth street and Oregon Avenue haer3ection 3.1.10. Landscaping & Irrigation Pians [an&,caping and irrigation plans will be modified to accommodate the indepen0ent sidewalks north of baperior qtr eet. SuBtasKss p .v s. + Phase I and Phase II submittal milestone may not Be coincident. It is anticipated that Phase I will be bid for 2016 construction, and Phase II will be bid no zooner tRan 2017. + Conan action traffic control plans are not required and may be handled via contract specifications. + CITY to provide design and plans for backage roa0way required due to access management recommendations on Oregon Avenue. CONSULTANT will incorporate Cl i y -provided plans in bid aet3. + Landscape design plan., for Pha.,e II are accomplished in Task 4. 5017P[EMENT #4, EXHIBIT A-1: SCOPE OF WORK REVISLO: 7/7b/1D76 PAGE 4 OF 7 CHZM'_ Page 27 of 38 3.2. Specifications CONSULTANT will prepare specificationz. azingtRe 2014 edition of the WSDOT Standard Specifications for Road, Bridge, and Municipal Construction and w.�,Du i special Provisions. Standard plans will be identified and assembled for inclusion in the contract documents. Modification to the ztandardz. will be made with amendment and special provisions. CONSULTANT will modify the previously prepared specifications to include special provisions or amendments associated with the inclusion of the Lewis Street and Oregon Avenue intersection. rrevionly prepared generai -,pecial provisions will be updated with current versions as provided by WSDOT and APWA. It is assumed that contraction surveying will be included in the contractors contracted responsibilities. 3.3. Summary of Quantities and Opinion of Cost CONSULTANT will update opinions of cost for Phases I and II v.ith revi.,ea unit prices based on current pricing data. Dammar—y of quantities will be updated based on design changes in Phaae., I and II. The Task 3 scope of work is supplemented witR the following: 3.4. Plan Updates Based on Property uwner Discussions The Cl i Y will diacu» the project with individual land owners and compile comments and concern resulting from the discussion. the CUMbOCIAl41 will revise the plans, specifications, and estimate based on the compiled comments provided by the CITY. Subtask 3.4 Assumptions: t Estimated hours are based on information provided by tRe Cl i Y on November 4 and Iqovember 19, 2015. Additional changes beyond those currently provided by the CI i Y will be negotiated. Additional effort is needed to campiete the following: 3.4.2. Landscaping & Irrigation Pians update the lanazcaping and irrigation plans at the Ainsworth and Oregon intersection to accommodate the neve traffic ilgiialite8 intersection layout. TASK 6. RIGHT-OF-WAY PLANS Additional effort is needed to complete the following: 6.3 Right -of -Way Plans Additional effort needed to regi.,e the previously prepared right-of-way plans to account for the relocation of the proposed illumination pole., witRin tRe existing right of way. SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK KtV/SFU: 7175VZO1 S PAGE 5 OF 7 CNC Page 28 of 38 Task 6 scope of work is supplemented with the following task: 6.4 RigFit-ot-Way Legal Descriptions The CONSULTANT will prepare legal descriptions for each right-of-way acquisition shown on the rignt-OT-way plans. Legal descriptions will be prepared per WSDOTstandarda aged requiiementz.. the I.OMbO[IANI will rezolve review comments from the City and WSDOT and incorporate resolved comments into the final legal descriptio,,a. Subtask 6.4 A�5ump_tivna,. + Cl I y will provide title reports, deeds, and other necessary material to prepare each legal descript;on. + The City and WSDOT will review the legal., once prior to thial submittal. Subtask 6.4 Deliverables: + Draft and Final Legal descriptions for s4 right-of-way acquibitions. Add the tollowing task to the scope of work: TASK 8. BIDDING AND CuNSTRUCTION SUPPORT 8.1 Bidding Support One (1) CONSULTANT staff will attend two (2) pre-bid meetings and respond to goe�tionb presented at tMe meetings. CONSULTANT will respond to Requeib for hiTormation (RFPs) during bid period as they are received from the CITY. CONSULTANT will prepare addenda to the contract documents as required by the Cl I Y. Subtask 8.1 Assumptions: + 2 pre-bid meeting are a»ume8 Tor this scope of work. CITY will organize and lead the meetings. t 10 RFI's and 2 addenda are assumed for this scope of work. + uiie Bid period is assumed. If more than one bid period is required to award the work. subsequent bid period a�Ai tance will be negotiated as additional work. + CITY will receive and transmit RFI's a..d addenda to BiMlers. Sudta5K 8.7 Deliverables: + Addenda and responses to RFI'., in PDF for, ,at. 8.2 Construction Support One (1) COMsu[IAM I ,taff will attend one pre -construction meeting and respond to questions presented at the meeting. SUPPLEMENT #4, EXHIBIT A-1: SCOPE OF WORK �� HLV15LO: 7/752075 PAGE 6 OF 7 Page 29 of 38 COISISULTANT will review contactor material submittals related to construction of traffic :,ignal3 and illumination zyatem. CONSULTANT will respond to contrartora' Requettz. for Intormation (RFI's) during construction as they are received from the CITY. 5ubtask 8.2 Assumptions: + Cl i y Will organi,.e ai,!! lead the pre -construction meeting. + CITY will review and respond to all aabmittal., unrelated to traffic signals and illumination work. + Ci i y will receive, log, track, and transmit all RFI's submittals. + 15 RFI's are assumed for thin ,cope of work. + No CONSULTANT involvement in change orders is included in this work. + Review submittals for general conformance with the design concept and general compliance with the requirements of the contract for construction. Such review will not relieve the Contractor from ita reapon.,ibility for perto� mance in accordance with the contract for construction, nor is such review a guarantee that the work cove,ea By tRe :)uBmittalb ib tree of errors, inconsistencies or omissions. Subrask 8.2 Deliverables: + Rezwpumea to RFi's in PDF format. SUPPLEMEM i w47 17,&1710 1 H-1: SCOPE OF WORK RtV/JtU: 7/15T1U75 PAGE 7 OF 7 Page 30 of 38 City of Pasco; washington E.%Hi6it E -'r Oregon Avenue (SR -397) Corridor Trarrit; Study & Design CH2M HILL Labor Hours (See Attached Laoor Summary) 1.618 $64,498.65 Direct Salary Cost $64,498.65 D;rct Salary Excalation Cost (estimated) 2015 to z0 --i6 0% $u.uu i otal Direct Salary Cost $64;498.65 U.erflead Coat @ 114.16% of Total Direct Salary Cost $ /3,631.ti6 Fixed Fee @ 3u.u% or I vial Direut Swary- Croat $19,34J.65 I otal Overhead & Fixed Fee Cost $92,981.25 10101 LaSur (:vat Direct Expenses No. Each LIM Reports u $0.05 $0.00 m 6c. copies 0 $U. -U-3 $0.00 Reprographics u $40 $0.00 Mail/Deliveries/etc. 0 $15 $0.00 IGlileavu u Mi. @ $0.560 /Mile $u.uu Auto Rental/Gasoline 5 aay5 L $85 May $425.00 [o -aging 0 days @ $110 /day $u.0u Aerial Photographs u $3;000 $0.00 1 ravel Total (airfare, train, etc) 0 $5uu $0.00 Equipment Rantals, EDM; GPS 0 $50 $u.uu Parking u $30 $0.00 Per Diem 0 days @ $75 /day zbu.uu Drilling 0 $47500.0-0 $0.00 Excavatiny/Test Pit 0 $Z,uuu.uu $0.00 Materials Lao u $600.00 $0.00 Total Expenses $425 5.6contract� Bernardo I vviils Hrcniiacit $6,238.80 Total 5ul3coniracis $o,z38.80 1 utal Eump sum Price (Labor; Expenses, su6;untra%As) $164,144 Page 1 vT 1 Page 31 of 38 Q ml Li. G Z D U) lz 0 m Q J N N Ic 00 O) tt v tr) r M — r {� u, v R7 R t" v f v� 64fia � .r. w ci C) to R Ps N ff� vy E» rR C F R m v cv F O O 0 N v7 CN vi in N 61) C V v"v tp CD i-- v m 00 IT N a) It L to hN t• w w wrq Q7 V o� v7 v7 o- r c � � FE G=_ V J Lh R R R R 00 3 0 co 0 C0 O' G N = `� V a_ m H F - Z W Z z _O O E' v Q y Z p W V Z O F- U o = a !C Pz0 N 1- z S2 W CO Z W Z 7 W D Q ` Q Q cc m aG>aC� UOZU tcp O V Q W = C Z Q V CL 1i0MM �e+»�om Y Y Y Y Y N N N y U) c 3 0 N M N m CV 't _ m m m m to W _W � V W U = N LA Q W J 2 v =2 w V t m Page 32 of 38 AGENDA REPORT FOR: City Council January 20, 2016 TO: Dave Zabell, City Manager Workshop Meeting: 2/8/16 FROM: Stan Strebel, Deputy City Manager SUBJECT: Report on Regional Public Facilities District and Pasco Public Facilities District I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: Members of the Board of Directors of the Regional Public Facilities District have been in a type of "holding pattern" since the election of August 2013 on the aquatic facility. Mayor Watkins and other members of the Board, Ms. Francik and Mr. Martinez will be able to bring the Council up to date on activities and discussion from the Regional Public Facilities District. Mayor Watkins recently met with the Board of the Pasco Public Facility District (PFD) to exchange notes regarding the two organizations. The Pasco PFD, at its meeting of January 6, asked staff to bring a consultant's proposal for the beginning development of a Pasco aquatic/(possible) community center facility that could ultimately be prepared for consideration by voters in the Pasco PFD (i.e., the City of Pasco). V. DISCUSSION: Mayor Watkins and staff will be prepared to discuss the activities of the two Public Facility Districts with Council at the meeting. Page 33 of 38 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Stan Strebel, Deputy City Manager SUBJECT: Department of Ecology Loan Refinancing I. REFERENCE(S): RFP for 2016 LTGO Bond February 3, 2016 Workshop Meeting: 2/8/16 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Refinancing outstanding debt with the Department of Ecology (DOE) presents the opportunity to save the Utility Fund (Sewer) interest payments of approximately $200,000 over the life of the remaining debt (2019). IV. HISTORY AND FACTS BRIEF: The City entered into an agreement with the DOE to borrow $24,664,959, over 20 years at 3.5%, to implement a multiphase wastewater facility upgrade project. The first scheduled principal and interest payment was made in 2000 with the last payment scheduled for 2019. The outstanding debt as of January 31, 2016 is approximately $5,640,000. As part of the refinancing the City will be applying $1,720,000 of debt reserves to the current debt, thereby reducing the refinancing amount to approximately $4,000,000. Given low interest rates in today's financial markets, a Request for Financing (RFP) was sent to 10 financial institutions requesting a response by February 8th. A copy of the RFP is attached. Since issuance of the RFP an addendum was sent indicating that the closing date will be negotiated with the successful financial institution. The City has retained the services of a financial advisor to assist with decisions relating Page 34 of 38 to the refinancing of the DOE loan. On February 16th, City Council will be presented with a proposed ordinance authorizing the refinancing of the current DOE loan. As in prior financing ordinances, assuming that Council agrees with the proposal, a City designee will be identified to conduct the bond sale closing in the manner and upon the terms deemed most advantageous to the City. V. DISCUSSION: The refinancing will be utilizing the City's Limited Tax General Obligation (LTGO) bond capacity to refinance the loan versus issuing of Revenue bonds. Use of LTGO financing will achieve a lower interest rate than a Revenue bond thereby achieving greater savings to the City. Repayment of the bonds for the refinancing will be made by the Utility (Sewer) Fund. With proposals due back to the City on the day of the workshop, staff should have an indication of the interest rate that may be available, subject to further review of the submitted proposals. Page 35 of 38 City of Pasco, Washington 1 r Request for Financing $4,000,000* Limited Tax General Obligation Refunding Bond, 2016 (Responses due by 3 PM, February 8, 2o16) OVERVIEW The City of Pasco (the "City") is seeking proposals from lending institutions for a loan (referred to in this document as the "2o16 Bond"). Proceeds of the 2o16 Bond will be used to refinance and prepay the City's outstanding subordinate lien State Revolving Fund Loans L9400013 Phase 1 and Phase 2 ("SRF Loans") to the City's waterworks utility. The 2o16 Bond will be in the form of a "bond" in compliance with Washington state law and will be secured by a limited tax general obligation pledge of the City. The City plans to select a lender which the City believes will provide the most favorable terms. Northwest Municipal Advisors is serving as financial advisor and Foster Pepper PLLC is serving as bond counsel to the City. TAX STATUS —TAX EXEMPT; BANK QUALIFICATION TO BE DETERMINED Interest on the 2o16 Bond will excludable from gross income under the Internal Revenue Code of 1986, as amended. As currently contemplated, the 2o16 Bond will be designated as a "qualified tax-exempt obligation" for banks, thrift institutions and other financial institutions under Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. This is subject to change based upon the City's review of its financing plans for 2o16. REFINANCING PLAN Proceeds of the 2o16 Bond, along with available cash of $1,720,000, will be used to refinance and prepay the principal payments due on the subordinate lien SRF Loans on and after July 31, 2o16. BONDS BEING REFUNDED Currently, principal and interest payments are due on January 31 and July 31 of each year. The City's preference is to maintain the semi-annual payments for the 2016 Bond and for the 2o16 Bond to be structured with approximately level semi-annual payments. We are asking for proposals that address one of two financing scenarios. Scenarios A and B will have principal and interest payments due semi-annually on January and July 31 each year. Scenario A proposes a final maturity of July 31, 2019. Scenario B proposes a final maturity of January 31, 2021. The following shows estimated semi-annual principal and interest payments for Scenario A of the 2o16 Bond Due Principal Interest Total 7/31/2o16 $ 550,137 $ 29,541 $ 579,678 1/31/2017 556,350 25,415 581,764 7/31/2017 556,350 21,242 577,591 1/31/2o18 564,727 17070 581,796 7/31/2o18 564,727 12,834 577,561 1/31/2019 573,230 8,599 581,828 7/31/2019 57-�,2�0 4,299 577,S2q Total $3,938,750 $ii8,999 $4,057,748 Page 36 of 38 The following shows estimated semi-annual principal and interest payments for Scenario B of the 2016 Bond. Due Principal Interest Total 7/31/2oi6 $ 380,270 $ 34,464 $ 414,734 1/31/2017 380,270 31,137 411,407 7/31/2017 386,954 27,809 414,763 1/31/2018 386,954 24,423 411,377 7/31/2018 393,756 21,038 414,793 1/31/2019 393,755 17,592 411,348 7/31/2019 400,676 14,147 414,$23 1/31/2020 400,676 10,641 411,317 7/31/2020 407,719 7,135 414,854 1/31/2021 407,71q 3,568 411,287 Total $3,938,750 $191,954 $4,130,704 SECURITY FOR THE 2o16 BOND A Bond Ordinance will set forth the security for the 2016 Bond and the covenants that the City will make for the benefit of the owner of the 2016 Bond. The 2016 Bond will be a limited tax general obligation of the City. The City will irrevocably pledge that it will, in the manner provided by law within the constitutional and statutory limitations provided by law without the assent of the voters for as long as the 2016 Bond is outstanding, include in its annual property tax levy amounts sufficient, together with other money of the City which may legally be available and to be used for such purpose, to pay the principal of and interest on the 2016 Bond as the same shall become due. The full faith, credit, and resources of the City will be pledged irrevocably for the annual levy and collection of such taxes and the prompt payment of principal and interest on the 2016 Bond. The City has outstanding $11,180,000 of limited tax general obligation bonds, currently rated AA- by Standard & Poor's. A copy of the official statement for the City's 2015 LTGO Bonds is included with this RFP. SCHEDULE January 25 Proposals sent to Banks February 8 Proposals Due (3 PM) February 8 Council Workshop February 11 Review of Proposals Complete February 12 Notification to banks of selection February 16 Council Meeting -Approval of the Bond Ordinance February 17 Bond Closing INFORMATION REQUESTED Please provide the following information for the 2016 Bond: 1. Proposed interest rates forthe term of the 2016 Bond based on the following assumptions: Size: $4,000,000* Final Maturity: July 31, 2019 Tax Status: Tax -Exempt, Bank Qualified; also Tax -Exempt Non -Bank Qualified (please provide both rate types) 2. Any and all fees of the bank, including attorneys' fees, and any other fees or charges which will affect the evaluation of your proposal. Page 37 of 38 3. Prepayment conditions, if any. If applicable, please address and provide rate quotes with and without a call provision. 4. The City currently makes semi-annual principal and interest payments on its existing debt. The City would consider monthly principal and interest payments if it results in a lower borrowing rate. Please state the bank's preference and if this affects the borrowing rate. 5. Any other conditions on the purchase of the 2016 Bond. 6. The closing of the 2016 Bond will occur on February 17, approximately 6 days after proposals are submitted. Will the interest rate be subject to change based on market conditions? If so, how will such change be determined? 7. Is your proposal subject to credit approval? If so, what is the estimated time frame for obtaining approval, and can you meet the expecting closing date? If you do not expect to be able to meet the closing date, please provide an expected closing date. PROPOSAL SUBMISSION Please e-mail your proposal to Ron Musson, Interim Finance Manager (mussonrQa pasco-wa.gov) by 3 PM (Pacific Time) February 8, 2016. For questions, please contact Ron Musson at (509) 545-3443 orthe City's financial advisor, Northwest Municipal Advisors, at 425-452-9550. The City reserves the right to reject any and all proposals at its sole discretion. ATTACHMENTS 2014 Audited Annual Financial Report Official Statement 2015 LTGO Bonds Page 38 of 38