HomeMy WebLinkAboutKittelson & Associates - PSA Traffic Signal Mini Master PlanPROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City", and Kittelson & Associates, Inc. hereinafter referred to as the
"Consultant".
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide engineering and consulting services with respect to the Mini -
Master Plan.
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scone of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with Exhibit A.
2. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant shall not be considered public records, provided, however,
that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become public records.
B. The City shall have the right, upon reasonable request, to inspect, review
and, subject to the approval of the Consultant, copy any work product.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost, if the contract is terminated through default by the contractor. If the contract
is terminated through convenience by the City, the City agrees to pay contractor for the
preparation of the summary of work done.
3. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and material basis as set forth on the fee schedule found in Exhibit A, provided, in no
event shall the payment for all work performed pursuant to this Agreement exceed the sum of
$19,972.97 without approval from the City.
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B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly and by February 28, 2013.
5. Hold harmless agreement. In performing the work under this contract, the
Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter
individually and collectively referred to as "Indemnitees"), from all suits, claims, demands,
actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the
Indemnitees from:
A. All damages or liability of any character including in part costs, expenses
and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person
or organization for whom the Consultant may be responsible, and arising out of the performance
of professional services under this Agreement; and
B. All liability, loss, damage, claims, demands, costs and expenses of
whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be
based upon, any act, omission, or occurrence of the Consultant or any person or organization for
whom the Consultant may be responsible, arising out of, in connection with, resulting from or
caused by the performance or failure of performance of any work or services under this
Agreement, or from conditions created by the Consultant performance or non-performance of
said work or service.
6. General and professional liability insurance. The Consultant shall secure and
maintain in full force and effect during performance of all work pursuant to this contract a policy
of comprehensive general liability insurance providing coverage of at least $500,000 per
occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate
for property damage; and professional liability insurance in the amount of $1,000,000. Such
general liability policies shall name the City as an additional insured and shall include a
provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to
the City. The City shall be named as the certificate holder on the general liability insurance.
Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subcontractor during the performance of this contract.
9. City approval. Notwithstanding the Consultant's status as an independent
contractor, results of the work performed pursuant to this contract must meet the approval of the
City.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document and
the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both parties. In the event of
any conflict between this written Agreement and any provision of Exhibit A this Agreement
shall control.
12. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
13. Non -assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
14. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
15. General Provisions. For the purpose of this Agreement, time is of the essence.
Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement,
venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall
apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs.
16. Notices. Notices to the City of Pasco shall be sent to the following address:
City of Pasco
P. O. Box 293
Pasco, WA 99301
Notices to the Consultant shall be sent to the following address:
Kittelson & Associates, Inc.
610 SW Alder Street, Suite 700
Portland, OR 97205
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in
the U. S. mails, with proper postage and properly addressed. 4
DATED THIS f]�' DAY OF !2012
CITY OF PASCO
Matt Watkins, Mayor
rEST
e ie Clark, City Clerk
CONSULTANT
Chris Brehmer, Principal Engineer
AP ED AS TO FORM
Leland B. Kerr, City Attorney
Exhibit A
Scope for City of Pasco Signal & Communication Concept Plan ("Mini -Master Plan")
Project Tasks:
• Review and comment on the existing conditions inventory/summary completed by City of Pasco
Staff.
• Identify signal systems (hardware, software, communications) in use by neighboring agencies to
evaluate their experiences and potential for cross -Jurisdiction communication or resource
sharing.
o WSDOT South Central Region
o Cities of Kennewick & Richland
• Identify up to two options for signal hardware/software, assess pros and cons of each option
and provide a summary in tabular format to the City.
• Participate in a conference call with City staff to discuss the signal hardware/software options. A
recommendation will be identified based on the outcome of the conference call.
• Summarize communication options, including benefits and planning level costs, for
communications between traffic signals and to the traffic management center (TMC). This task
will focus on connections and mediums, not on specifics of sizing and exact equipment
locations. Refer to the contingency task for preliminary, design -level communications plan, if
desired. The following options will be reviewed:
o Peer -to -Peer corridor communications: Identify up to two options for peer-to-peer
interconnect between signal controllers on each key corridor. The options are assumed
to include wireless and wired (copper or fiber).
o Local to TMC: Identify up to three options for communication systems from the
corridors/signals back to the TMC. It is assumed the options will be (1) fiber backhaul,
copper local communications with Ethernet switches to local, vs. (2) wireless central to
hub to local, or (3) a hybrid of the wireless, copper, and fiber.
• Develop a concept -level implementation plan for upgrades and locations; along with planning -
level cost estimates & features summary for preferred signal hardware/software and
communications.
• Summarize typical anticipated City staffing needs depending on the signal and communication
system selected.
• Meet with City of Pasco staff in Portland to review the draft implementation plan elements
(assumes one meeting in Portland).
• Provide guidance and mark ups to City to support City -led mapping/graphics illustrating concept
level communications options (up to 6 hours of support assumed).
• Prepare a PowerPoint presentation summarizing the signal & communication concept plan
suitable for City Council use, outlining costs/benefits and options, as well as staff
recommendation, and next steps.
• Prepare for and attend a meeting in Pasco with City staff and support or lead a technical
summary presentation to the City Council. On the same day, complete a site visit to review
recommendations and implementation plan on the ground.
Contingency Tasks (Cost to be determined as needed):
• Summarize and provide recommendation between up to 3 candidate signal software/hardware
traffic signal systems. This option should only be necessary if particular features desired by the
City are not available in their current traffic signal system or if the controller options being
evaluated do not Include a central system that fully meets the potential needs of the City.
Develop a formal communication infrastructure concept. This would include an architecture
plan, concept communication design/routing plan to each major corridor, as well as
communication elements necessary to connect to the central signal office station and other
locations (such as the police) that may need a TMC terminal. This will require interactions with
City Information Technology and potentially other service providers in Pasco.
• Development of a long-range Intelligent Transportation Systems (ITS) plan. This would include a
planning level review of potential locations for ITS devices such as variable message signs, pan -
tilt -zoom (PTZ) surveillance cameras, speed and travel time monitoring, etc.
Deliverable Options (* indicates recommended deliverables assumed in above scope):
*One Meeting in Portland —$1,200
*One Meeting in Pasco (2 KAI staff) — $4,000
Maps/Graphics —City to lead, KAI will provide guidance and red -line markups
*PowerPoint summary with maps/graphics (suitable for council) — $2,000
Summary technical memorandum (draft and final) - $4,000
LABOR ESTIMATE
Project Budget Form
Project Number: 12839
Project Name: Pasco Signal Mester Plan
Project Manager: SMO
Date: 8/232012
aimed. John I M. I ClsiMich. I Galina I We. T.W I Jon
Rete Table: 2012
Relmbureablea Multiplier 1.00
Consultant Multiplier: 1.00
Task Desim on
ir
$me
clb
ago
tah
Ics
Communication fee 124.5
Editing conditions review
2
2
$998.00
2
4
ads visit & meeting In Peen from PDX
$0.510
Outreach on signals and comm
$219.30
2
Mileage 500
site visit & meeting In Pasco bowl 1301
$0.510
mile
$305.00
Signal hardware/softwam recommend & impleml plan
4
10
1
day
10
5
Aisne
Communications recommend & implemt plan
8
10
5
8
$125.00
Meacn0wth Pasco staff in PDX
4
4
Meals 1
meals for two
3
day
$50.00
City stamn0 plan
1
2
$950.00
total
4
9
Traffic counts(2-parson)'
Graphic markups
E200A0
2
10
4
$15.00
Prepare summary povo rpolm
4
8
Repose
6
Pasco Trp, meeting With staf, coundl, site visit
10
12
13
AxountinB
1.5
Senior Review
2
Pro ed Management
3
1
TOTAL HOURS
35
55
2
1.6
37
195.74
5132.54
$156.56
$53.35
5101.80
123.87
LABOR RATE
LABOR ESTIMATE
$1.151,911
$1,11,211
5373.12
$80031
$3,761.421
TASK TASK
(OURS COST
e $1,054
2 $288
25 $3,315
24 $3.804
11 $1,818
7 $888
5 $672
18 $2,456
22 $3,551
5
$
80
E381
Rem
Description Quantity
Explanation
Unit Cost
Unhs
COST
1
Communication fee 124.5
$8.00
KAI hour
$998.00
2
Mileage 430
ads visit & meeting In Peen from PDX
$0.510
mile
$219.30
3
Mileage 500
site visit & meeting In Pasco bowl 1301
$0.510
mile
$305.00
4
Paring 2
$16.00
day
$30.00
5
Aisne
$300.00
person
5
Lodging
$125.00
Person
7
Meals 1
meals for two
$50.00
day
$50.00
B
Tube Counts
$950.00
total
9
Traffic counts(2-parson)'
E200A0
intersection
10
DVOS
$15.00
intersection
11
Repose
$30.00
12
13
'Get a quote, especially It the site Is not local. I $11691.89 t