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Home My WebLink About01-06-15 Pasco PFD Meeting PacketPasco Public Facilities District Building Regional Facilities through Community Partnerships January 6, 2016 4.00 p.m. Pasco City Hall - Conference Room #1 *REVISED AGENDA * I. Call to order and roll call II. Approval of minutes:. * Regular Meeting October 21, 2015 III. Claims Approval: * 4th Quarter 2015: $114,147.96 IV. Financial Report: * 4th Quarter: • Statement of Revenues, Expenditures and Changes in Fund Balance • Balance Sheet V. Old Business: VI. New Business: * Proposed 2016 Budget VII. Other Business: = Discussion with Matt Watkins, City Council representative to Regional PFD VIII. Adjournment (* indicates documents mailed with agenda) PUBLIC FACILITIES DISTRICT BOARD October 21, 2015 MINUTES Call To Order: The meeting was called to order at 4:00 p.m., by PFD President Morrissette, in Conference Room ##1 at Pasco City Hall. Roll Call: Board Members Present: Craig Maloney, Spence Jilek, Mark Morrissette, Leonard Dietrich and Caroline Bowdish. Also Present: Mayor Matt Watkins, Mayor Pro Tem Rebecca Francik, Council Member Saul Martinez, Stan Strebel, Deputy City Manager and Lee Kerr, Attorney. Approval of Minutes: It was motioned by Mr. Dietrich, seconded by Dr. Jilek, and carried to approve the minutes of the July 15, 2015 Regular Meeting. Claims Approval: Mr. Strebel presented third quarter Claims History. Following discussion, it was motioned by Dr. Jilek seconded by Mr. Maloney and carried to approve payment of second quarter claims in the total amount of $122,163.70. Financial Report: President Morrissette presented the third quarter Operating Statement reflecting Total Sources of Funds $274,049.00 and Total Uses of Funds $270,636. The third quarter Net Assets Statement was also presented reflecting an actual Net Asset balance of $52,724.00. Following discussion, the Financial Report was accepted as presented. Old Business: None New Business: PFD Board Member History, 2002 — Present; and Election of Officers: After discussion it was motioned by Dr. Jilek seconded by Ms. Bowdish and carried to elect the following officers for the 2016 Public Facilities District Board: Mark Morrissette — President Leonard Dietrich — Vice President Craig Maloney — Secretary / Treasurer PUBLIC FACILITIES DISTRICT BOARD Minutes — October 21, 2015 Page - I Other Business Discussion with City Council representatives to Regional PFD (Matt Watkins, Rebecca Francik and Saul Martinez) President Morrissette welcomed the representatives and asked the PFD Board Members to begin the conversation. After discussion it was motioned by Mr. Dietrich seconded by Dr. Jilek and carried to direct Mr. Strebel to contact the aquatic facility consultant utilized by the Regional Public Facilities District to work on developing a Scope of Work for presentation to the PFD. Kennewick Convention Center Advisory Board President Morrissette stated he had been appointed by the PFD to be a member of the Advisory Board. At this time Ms. Bowdish had shared an interest in being a member of the Advisory Board and President Morrissette asked the PFD if Ms. Bowdish could be appointed to his position on the board. After discussion it was motioned by Dr. Jilck seconded by Mr. Dietrich to appoint Ms. Bowdish as one of the PFD representatives to the Kennewick Convention Center Advisory Board. President Morrissette asked Mr. Strebel to notify the Advisory Board of the change. Adjournment: There being no other business, President Morrissette adjourned the meeting at 5:16 p.m. Mark Morrissette, President Debra L. Clark, PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Minutes — October 21, 2015 Page - 2 CITY OF PASCO - PRODUCTION PRELIMINARY -Payment Register From Payment Date: 1011!2015 - To Payment Date: 12/31/2015 JE! CHECK Date Status Reconciled Date Source Payee Name Transaction Amount Revenue 205361 4/30/2015 Accounts Payable 931.13.590.31.1311 PFD Sales 5/29/2015 Accounts Payable 206199 2015-00002403 10/3112015 JE WA STATE TREASURER 36,018.23 2015-00002753 11130/2015 JE WA STATE TREASURER 37,530.41 2015-00003091 12/31/2015 JE WA STATE TREASURER 36,870.59 110,419.23 931.13.590.34.4527 PFD Pasco Support 2015-00000228 JE City of Pasco 1,667.00 2015-00000238 JE City of Pasco 1,667.00 2015-00000258 JE City of Pasco 1.663.00 Total Revenue GIL Account Number 931.13.590-54.4530 Legal Combined Services 2015-00002485 81312015 AP 931.13.590.54.4540 Organization Services 1113012015 205361 4/30/2015 Accounts Payable 205814 5/29/2015 Accounts Payable 206199 6130/2015 Accounts Payable 931.13.590.54.4635 Insurance Premiums 8, Claims 2015-00001041 10/3112015 2015-00001041 1113012015 2015-00001041 1213112015 931.13.590.54.4900 I1F Admin Services 2015-00000262 1013112015 2015-00000273 11130/2015 2015-00000282 1213112015 Total Expense KERR LAW GROUP KENNEWICK PUBLIC FACILITIES KENNEWICK PUBLIC FACILITIES KENNEWICK PUBLIC FACILITIES 115,416.23 36,018.23 37,530.41 36,870.59 Check Register Total 110,419.23 JE Amortize 2015 Prepaid Insurance 242.91 JE Amortize 2015 Prepaid Insurance 242.91 JE Amortize 2015 Prepaid Insurance 242.91 JE City of Pasco JE City of Pasco JE City of Pasco Pages: 1 of 1 1,000.00 1,000,00 3,000.00 PASCO PUBLIC FACILITIES DISTRICT PRELIMINARY -STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE Year to Date Ending December 31st, 2015 Account Description Annual 2015 Budget Current Period Acitivity REVENUES 776 2239%a Sales Tax $ 370,000 110,419 City of Pasco Grant 20,000 4,997 Interest Income 100 - YTD Variance % Received/ 2015 Budget / YTD Used Actual Actual Actual $ 369,465 20,000 Total Revenues 390,100 115,416 389,465 EXPENDITURES $ 535 99.86% - 100.00% 100 0.00% 635.09 99.84% Advertising/Publications 1,000 - 224 776 2239%a Legal Services 1,000 - 180 820 18.00% Kennewick PFD 370,000 110,419 369,465 535 99.86% Professional Services 10,000 - - 10,000 0.00% Insurance 2,800 729 2,915 (115) 104.11% Administrative Services 12,000 3,000 12,000 - 100.00% Total Expenditures 396,800 114,148 384,784 12,016.25 96.97% Net Change in Fund Balances (6,700) 1,268 4,681 11,381 269.87% Beginning Fund Balance, January 1 52,000 49,311 49,311 2,689 94.83% Ending Fund Balance $ 531992 $ (8,692) 119.19% $ 45,300 $ 50,579 PASCO PUBLIC FACILITIES DISTRICT PRELIMINARY -BALANCE SHEET As of December 31st, 2015 ASSETS Cash S 50,975 Sales Tax Receivable Prepaid insurance 3,017 TOTAL ASSETS 53,992 LIABILITIES Accounts Payable TOTAL LIABILITIES TOTAL NET ASSETS $ 53,992 Revenues Expenditures PASCO PUBLIC FACILITIES DISTRICT Proposed 2016 Operating Budget 2016 Operating udget Beginning Fund Balance $54,000 Sales Tax $370,000 Transfers In — City of Pasco (Interlocal $20,000 Agreement) Interest Income $100 Total Sources of Funds 44 4 1 Legal Services $1,000 Professional Services $10,000 Advertising/Publications $1,000 Insurance $3,000 Kennewick PFD $370,000 Administrative Services $12,000 Total Expenditures $397,000 Ending Fund Balance $47,100 Total Uses of Funds 5444,100