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HomeMy WebLinkAboutCascade Earth Sciences - PWRF Cost Eval ConAgraORIGINAL PROFESSIONAL SERVICES AGREEMENT PWRF Cost Evaluation — Additional Food Processor THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and CES, hereinafter referred to as "Consultant." RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on September 1, 2014, and promptly be completed within 120 calendar days, in accordance with the schedule attached hereto as Exhibit A. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. Professional Services Agreement- CES PWRF Cost Evaluation Additional Food Processor Page 1 U� 0 a 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ❑ Hourly (Single Rate): $ per hour plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $ without prior written authorization by the City; or ❑ Hourly (Multiple Rate): Such rates as identified on Exhibit _, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $ without the prior written authorization by the City; or ® Fixed Sum: A total of $8,000; or ❑ Other: 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. Professional Services Agreement- CES PWRF Cost Evaluation Additional Food Processor Page 2 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. Professional Services Agreement- CES PWRF Cost Evaluation Additional Food Processor Page 3 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. Professional Services Agreement- CES PWRF Cost Evaluation Additional Food Processor Page 4 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant's liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant's negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Scone of Insurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Professional Services Agreement- CES PWRF Cost Evaluation Additional Food Processor Page 5 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or ® $1,000,000 each occurrence; and $2,000,000 general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $1,000,000 per claim; ❑ $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Professional Services Agreement- CES PWRF Cost Evaluation Additional Food Processor Page 6 9.4 Acceptability of Insurers. Insurance is to placed with insurers with a current A.M. Best rating of not less than A:VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. Professional Services Agreement- CES PWRF Cost Evaluation Additional Food Processor Page 7 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators. 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the a -mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Ahmad Oavoumi, or his/her designee 525 North 3rd Pasco WA 99301 14.3.2 For the Consultant: Steve Venner, or his/her designee 12720 E. Nora Ave Suite A Spokane, WA 99216 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington, and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. Professional Services Agreement- CES PWU Cost Evaluation Additional Food Processor Page 8 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement, shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Inteuration. This Agreement between the parties consist in its entirety of this document and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. CITY OF PASCO, WASHINGTON CONSULTANT A �UQJ _ Dave Za , ' Tanager Steve Veneer, CES AT ST: —y Debbie Clark, Ci Clerk C APP AS TO FORM: Leland B. Kerr, City Attorney Professional Services Agreement- CES PWRF Cost Evaluation Additional Food Processor Page 9 Exhibit A TI�C) A VWhXlntY COMPANY August 6, 2014 10:Conserving Resources. lmproving Life. Revised August 25, 2014 Mr. Ahmad Qayoumi Director of Public Works City of Pasco PO Box 293 / 525 N. Third Avenue Pasco, WA 99301 Subject: Proposal for a Cost Evaluation for an Additional Food Processor Dear Mr. Qayoumi: Cascade Earth Sciences (CES) is pleased to submit this proposal for a Cost Evaluation for an additional food processor to discharge process water to the City of Pasco (City) Process Water Reuse Facility (PWRF). Background The City owns and operates the PWRF and conveyance system. The PWRF, Foster Wells Lift Station (FWLS), and associated pipelines convey food processing wastewater (process water) from the three existing food processors located in the Pasco Processing Center Industrial Park to the PWRF for land treatment and agricultural reuse. The City is interested in attracting new contributions to the PWRF as part of their economic development efforts. The City has been approached by another local food processing company (Client) who is interested in discharging their process water to the PWRR The Client provided the City with strategic options for handling the process water and would like to understand the potential costs that may be associated with the various options. The City asked CES and HDR, Inc. to prepare budgetary cost estimates for the Client options. The list of options from the Client for handling the process water included: A.1. City to provide winter storage A.I.I. Return process water to Client for land treatment A.1.2. Retain and apply the process water on City managed land treatment and reuse site A.2. City to receive process water year-round A.2.1. City to "treat" all process water and return to Client for land treatment A.2.2. City apply the process water on City managed land treatment and reuse site A.2.3. City to mechanically/chemically "treat' all process water and return to Client for potable use Objective This proposal has been prepared to provide a scope of work to estimate budgetary costs associated with the list of options provided to the City by the Client. 12720 E Nora Avenue, Suite A 1 Spokane, WA 99216-1197 1 P 509-921-0290. F 509-921-1788 1 spokone®casoade-earth.com i wvnv.cascade-earth.com Ahmad Qayoumi-City of Pasco Proposal for a Cost Evaluation for an Additional Food Processor,,,,,„ August 6, 2014 (Revised August 25, 2014) Page 2 Scope of Work Cost estimates will be developed to design, construct, and permit four of the five alternatives listed above. At this time, CES suggests that the assessment of the fifth option, A.2.3. (mechanically/ chemically treat all process water for potable reuse) be postponed until the other four options utilizing the City's existing PWRF are considered (see discussion below). The deliverable will be a brief technical memorandum of planning level cost estimates.. A general description of issues and assumptions to address each alternative are listed below: Alternative A.1- City Receives Winter Flows City is to receive water from the client during the winter storage period and return it to the Client for treatment at their existing land site. Key criteria and components of this alternative include: • Maximum design flow is 1.9 million gallons per day (MGD). • Biochemical oxygen demand (BOD) treatment system is based on 90% reduction at 3,200 milligrams per liter BOD at 1.9 MGD. This will include consideration for biosolids management. • Winter storage period is November through February. • Transmission Option A: This option includes the installation of a new transmission pipeline from the Client irrigation pump station to FWLS and connecting to the existing 16 -inch pipeline. An alternative discharge for the 16 -inch pipeline will be designed at the PWRF to route the Client water from entering the PWRF pretreatment system and keep it separate from PWRF water. The current winter flows at the FWLS would flow only through the existing fl- inch pipeline. • Transmission Option B: This option includes the installation of a new transmission pipeline from the Client irrigation pump station to the PWRR The new pipeline will be a pressure main through an existing Highway 395 crossing, with appurtenances. • Upgrade existing Client irrigation pump station to pump to the PWRF or FWIS. • Construct anew storage pond based on the average volume from the Client of 209 million gallons (MG) +10% for 230 MG. • Fate of Process Water: o Alternative A.1.1- Return process water to Client. For either transmission pipeline Option A or B, the same pipeline will be used for the return, if possible. If not, a second pipeline will need to be installed for return from storage. The return flow rate will need to be determined depending on Client irrigation pump station capacity to handle Client plant flow plus return flow simultaneously. To use the 16 -inch FWLS pipeline, return flow must terminate (and the new storage pond emptied) by the time the existing 16 -inch pipeline is needed for the higher seasonal flows from the processors currently utilizing the FWLS. o Alternative A.1.2 - The Client process water will be retained for irrigation on the City land treatment site. This option will require the lease or purchase of additional acreage (City to provide cost estimates) and installation of additional field delivery infrastructure. Ahmad Qayounu - City of Pasco Proposal for a Cost Evaluation for an Additional Food Processor August 6, 2014 (Revised August 25, 2014) Page 3 Alternative A.2 - City Receives Year -Round Flows City is to receive water from the Client year-round. Key criteria and components of this alternative include: • The maximum design flow is 2.1 MGD. • This option includes the installation of a new transmission pipeline from the Client irrigation pump station to the PWRF. This new pipeline will be a pressure main through either an existing Highway 395 crossing with appurtenances or through a new crossing depending on the options below for return or retain. • Fate of Process Water: o Alternative A.2.1- Return: • This option includes the installation of a new pump station to pump Client water to the PWRF. A separate return pipeline will be installed to the Client irrigation pump station from the PWRF. This likely requires a new Highway 395 crossing. • No winter storage will be required if year-round land treatment at Client location continues. • BOD treatment system is based on 90% reduction at 4,420 milligrams per liter BOD at 2.1 MGD based on Client input. This will include consideration for biosolids management. Winter storage (230 MG) will be required if year-round land treatment at Client discontinues. Alternative A.2.2 - The Client process water will be retained for irrigation on the City land application and reuse site. • Winter storage will be required (230 MG). Storage pond size will be based on average volume from Client of 209 MG +10% for 230 MG. Lease or purchase additional acreage (City to provide cost estimates) and install delivery infrastructure. Additional Discussion During a review meeting of the list of Client options, the City (Ahmad Qayoumi) and CFS (Steve Venner) determined that discharge of the Chenfs process water into the FWLS would not be a reasonable choice unless it can be designed and operated to be kept separate from the existing PWRF system. Commingling the Client water with the PWRF water at the F WLS would cause it to flow through the PWRF pretreatment, unnecessarily consuming capacity and increasing PWRF costs. Therefore, use of the 16 -inch pipeline or a dedicated pipeline from the Client to the PWRF will be considered. It is understood, but must be verified, that the Client water has been sufficiently screened (e.g., 0.020 inch) and clarified (does not contain silt or sand). It is assumed that keeping the Client water and current PWRF water separate will minimize the cost and complexity of the project by focusing the project resources in one area and developing the most cost effective treatment and pond system possible. Developing a separate system avoids discharging Ahmad Qayoumi - City of Pasco Proposal for a Cost Evaluation for an Additional Food Processor August 6, 2014 (Revised August 25, 2014) Page 4 UMM the Client water into the BOD treatment system currently under construction and into a complex storage pond infrastructure; and avoids consuming storage capacity that would have to be built into the new storage pond. Therefore, a separate BOD treatment and storage pond system will be considered. If the cost of a separate system appears potentially favorable and the project moves forward, any advantages of a combined system could be reviewed at that time. It should be noted that the Client currently uses land treatment on a year-round basis. It is understood that the regulatory agency is currently reviewing the Clients land treatment system. It is not known if year-round land treatment will continue or if storage during the winter period will be required. The regulatory requirements will affect the Client's consideration of costs and options. It is recognized that in order to retain, rather than return the Client water, the City would require additional land treatment acreage or would have to construct a nitrogen treatment system due to the City land treatment system being at capacity for nitrogen loading from the current processors. The cost to design and construct a nitrogen treatment system would be very significant and the cost to estimate such a system is also significant. At this stage in the project, the first step is to estimate the costs of only those components required in all scenarios. This includes transmission, BOD treatment, storage of the Client water, and land -lease estimates. If these costs appear favorable with the Client and City for moving the project forward, and nitrogen treatment still seems like an option, then nitrogen treatment options and costs could be estimated at that time. Similarly, both the BOD and nitrogen treatment scenarios and costs would need to be included in an evaluation to achieve potable water quality. Again, if BOD, nitrogen, and possibly additional mechanical / chemical treatment to achieve potable water appear potentially favorable after the information described in the scope of this proposal are presented and discussed, then the cost estimates could be determined at that time. This step wise approach, as described in the scope of this proposal, will save the City time and money in addition to allowing the development of additional information that will be required to obtain more accurate cost estimates on these advanced treatment scenarios if determined to be realistic. Assumptions Assumptions that have been used to prepare the proposed scope of work and cost estimate in addition to those already discussed are provided below. Should differences from these assumptions be required or encountered, the project cost implications will be discussed with the City. • Cost estimates are developed from rough conceptual designs and mainly parametric in nature for planning level budgetary purposes. Expected accuracy of estimates is expected to be within 30% below and 50% above the actual capital costs. These costs will be refined as the design progresses. • The BOD treatment system costs will be scaled from existing vendor supplied quotes and will not include new custom quotes from vendors to save time and money at this stage of the project. CES and the City will work collectively using available information. • Client irrigation pump station can be used to pump the Client water to the PWRF with limited connection upgrades required. • Client water is pretreated and quality is sufficient for BOD treatment without additional screening and clarification at the PWRF. Ahmad Qayoumf - City of Pasco Proposal for a Cost Evaluation for an Additional Food Processor August 6, 2014 (Revised August 25, 2014) Page 5 Client peak hour flow is available or an industry standard peaking factor will be used for sizing purposes. Project Cost Total Estimated Project Cost: $8,000.00 The quoted cost estimate will be honored for ninety (90) days from the date of thus estimate and thereafter reserves the right to make any necessary modifications. Schedule Project work will begin upon authorization and be completed within 2 weeks or as otherwise agreed between CFS and the City. Quality CES is committed to providing quality products and services that consistently meet or exceed our clients' expectations. Safety CES is committed to its safety mission: "A passion for world-class safety: excellence in execution, employee commitment, innovation, exceptional communications ... globally." CES employees will apply the principles of this mission to ensure that safety is a priority for the duration of the project and for everyone involved in its completion. Compensation The attached cost estimate is not a lump sum. Total estimated costs are based on available information used to develop the scope of work and are a "good faith" estimate of charges that will not be exceeded without additional authorization by the Client. Actual billings will be based on a time and materials basis per the Schedule of Fees attached. CES reserves the right to change our Schedule of Fees on a yearly basis to reflect inflation and any increase in the cost of conducting business. Project related outside services and other direct expenses, as well as the markup associated with these items, are included in the overall cost of the project. If variables unknown at this time become apparent during the course of performing the services outlined and it is shown that additional staff time, materials, testing, etc. will be required; CES will suspend work until a revised Work Authorization has been signed by the Client authorizing CFS to proceed. The cost quotes contained in this proposal do not include sales or other applicable taxes. If it is determined that taxes are required, they will be in addition to cost quotes provided. All invoices net 30 days, 18% per annum. Terms and Conditions All work under this authorization shall be in accordance with the attached Terms and Conditions, 1 through 12. Work will commence upon receipt of this signed document or a City of Pasco Professional Service Agreement referencing CES proposal number P201423036 at our Spokane field Ahmad Qayoumi - City of Pasco Proposal for a Cost Evaluation for an Additional Food Processor August 6, 2014 (Revised August 25, 2014) Page 6 office. Please retain a copy of this proposal, with attached CES Schedule of Fees and Terms and . Conditions, for your files. Thank you for the opportunity to propose this scope of work and cost estimate. Please contact me at (509) 921-0290, if you have any questions or comments. We look forward to working with you. Sincerely, CASCADE EARTH SCIENCES A 1� Steve Venner Managing Scientist SLV/sjr Enc: Schedule of Fees Terms and Conditions PPN: P201423036 Doc: P201423036 Pasco New Client Cost mvl.docx Authorization for CES to Provide Services CES is authorized to provide the services outlined for the estimated cost of $8,000.00. I understand this is an estimate of the project costs and that the estimate will not be exceeded without additional authorization. I also understand the scope of work, compensation, and terms and conditions provided in the proposal. Reviewed and Authorized By: Signature Date Nam Mlle of Signer (please print or type) Company (if other than Client) We have several invoicing options available. If you have special invoicing needs, please contact Dawn Nelson at (541) 812-6617 or dawn.nelson@cascade-earth,com If you would prefer to have us contact someone in your organization, please feel free to provide their contact information below: CES Cascade Earth Scences A va6rw dif compAw SCHEDULE OF FEES Professional Services* • Administrative Support/ Field Technician • Administrative Coordinator • Technician / Drafter / Technical Editor • Technician II / Engineering Designer • Environmental Scientist • Staff + Staff II • Project • Project II • Senior • Senior II • Managing • Managing II • Principal • Expert testimony @ 150% of the above rates $58/hour $70/hour $79/hour $86/hour $90/hour $93/hour $100/hour $108/hour $117/hour $130/hour $138/hour $146/hour $157/hour $188/hour *Professional staff including soil scientists, hydrologists, geologists, engineers, biologists, and contract administrators Reimbursables Expenses associated with the performance of services, including but not limited to: • CES -owned equipment, meals and lodging, and project materials as proposed • Mileage @ $0.64/mile ($0.74 for I/z-ton vehicle or larger) Outside Services Subcontracted services and equipment rental as proposed. Taxes Sales and other applicable taxes will be charged when necessary to meet tax requirements. Payment Invoices are to be paid within 30 days from date of invoice. Interest on late payments @ 18% per annum. A vaV1101Yt y COMPANY TERMS AND CONDITIONS CESConserving Resources Improving LRe. 1.0 PAYMENT TERMS — All invoices are due within 30 days from the date of the invoice. A finance charge of 1.5% may be assessed on the unpaid balance if payment is not received within the 30 -day period. 2.0 CREDIT APPROVAL — CES reserves the right to deny any signed contract based upon credit evaluation by CES Credit/Collections department. Client will be notified in writing of such credit denial. 3.0 NOTICE — Any notice to be given under this Authorization shall be delivered in person or mailed to the representative executing the Authorization. Every notice so given shall be effective when received. 4.0 APPLICABLE LAWS — Both parties to this Authorization shall at all times comply with applicable laws, ordinances, statutes, rules or regulations including those relating to wage, hours, fair employment practices, anti -discrimination and project specific safety plans. 5.0 INSURANCE — CES maintains comprehensive liability coverage with a million dollar limit Workers compensation/employers liability is maintained as required by law. Specific project insurance requirements are negotiated as required. 6.0 INDEMNIFICATION — Client shall indemnify and hold harmless CES from and against all claims and actions, including all expenses incidental to such claims and actions, based on or arising out of, damages or injuries to persons or property to the extent such claims and actions are not caused by the sole negligence of CES. CES shall indemnify and hold harmless Client from and against all claims and actionsi including all expenses incidental to such claims and actions, based on or arising out of, damages or injuries to persons or property caused by the sole negligence of CES. 7.0 LIMITATION OF LIABILITY — CES liability under this Authorization shall be limited to terms of its insurance coverage. Professional liability is limited to the amount of this Authorization. In no event shall CES have any liability for loss of use, profit, revenue, consequential, indirect, incidental, special, punitive or exemplary damages or environmental impairment CES reserves the right to maintain project files no longer than 7 years after closure of project 8.0 PREVAILING PARTY ^ In the event that the Client makes any claim against and the Client fails to prove such claim upon final adjudication, then the Client shall pay all costs incurred by CES in defending itself against the claim, including but not limited to, the cost of the CES employees time, attorney fees, court costs, and other claim related expenses. If CES institutes collection proceedings for late payments, the award shall include a sum for reasonable collection costs. 9.0 NOTICE TO STOP WORK OR RIGHT TO FILE LIEN —In the event the account becomes delinquent (60-90 days outstanding from the date of the invoice) CES will pursue collections and work will be stopped on project. Nothing herein shall prevent from timely filing of a lien on its own behalf to secure payment of the money due under this work authorization, should it be deemed necessary. 10.0 CONFIDENTIALITY —Both parties agree not to disclose to third parties confidential information, proprietary information or trade secrets which have been provided to the other, which have not been previously disclosed to outside third parties or which is not in the public domain without the other parties prior written permission. Project summaries may be used for educational and marketing purposes, unless client requests confidentiality in writing. Private clients will not be referenced by name without written permission. 11.0 GOVERNING LAW —These terms and conditions shall in all respects be interpreted and construed and the rights of the parties hereto shall be governed by the laws of the State of Oregon In the event any term or revision of these conditions is held to be illegal or in conflict with any law of the state where made, the validity of the remaining provisions shall not be effected and these terns shall be construed and enforced as if they did not contain the particular term or provision. 12.0 ACCESS TO PROPERTY -LOCATION OF UNDERGROUND FACILITIES ^ Itis the sole responsibility of the Client to ensure that CES access to the property is granted by all parties involved. Also, the Client is responsible for determining if excavations, borings, etc. which are proposed by CES are in an area that will not affect or be impacted by buried utilities, tanks, or other objects of functional value. Any CES contract nunj be canceled for nonpaiiment of fees and all CES duties, expressed or implied by the contract, are revoked at cancellation