HomeMy WebLinkAboutCH2M - PSA Process Water Reuse Facility (PWRF) Engineering Report and Facility PlanPROFESSIONAL SERVICES AGREEMENT
Process Water Reuse Facility (PWRF) Engineering Report and Facility Plan
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and CH2M, hereinafter referred to as
"Consultant," on the F day of /It%p r 2015.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scone of Services. The Consultant shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin upon execution of this agreement and be completed by
June 30, 2016.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the
performance of such services. Such payment shall be full compensation for work
performed or services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
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issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
❑ Hourly (Single Rate): $ per hour plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City; or
❑ Hourly (Multiple Rate): Such rates as identified on Exhibit _, plus
actual expenses incurred as provided under this Agreement, but not to
exceed a total of $ without the prior written authorization
by the City; or
® Fixed Sum: A total of $ 171.400 ; or
❑ Other:
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City
may, at its discretion, conduct an audit at its expense, using its own or outside
auditors, of the Consultant's activities which relate, directly or indirectly, to this
Agreement. Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses,
registration documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may
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be necessary to assure proper accounting of all funds paid pursuant to this
Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Consultant
agrees that the City, or its designee, shall have full access and right to examine
any of said materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Consultant for performing the
services subject to this Agreement, as well as any final product, collectively
referred to as "work product," shall be deemed as the exclusive property of the
City, including copyright as secured thereon. Consultant may not use them except
in connection with the performance of the services under this Agreement or with
the prior written consent of the City. Any prior copyrighted materials owned by
the Consultant and utilized in the performance of the services under this
Agreement, or embedded in with the materials, products and services provided
thereunder, shall remain the property of the Consultant subject to a license
granted to the City for their continued use of the products and services provided
under this Agreement. Any work product used by the Consultant in the
performance of these services which it deems as "confidential," "proprietary," or
a "trade secret" shall be conspicuously designated as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall
become the property of the City, and tender of the work product and summary
shall be a prerequisite to final payment under this Agreement. The summary of
services provided shall be prepared at no additional cost, if the Agreement is
terminated through default by the Consultant. If the Agreement is terminated
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56
RCW "Public Records Act." All preliminary drafts or notes prepared or gathered
by the Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City
action.
6.2 If the Consultant becomes a custodian of public records of the City and request
for such records is received by the City, the Consultant shall respond to the
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request by the City for such records within five (5) business days by either
providing the records, or by identifying in writing the additional time necessary to
provide the records with a description of the reasons why additional time is
needed. Such additional time shall not exceed twenty (20) business days unless
extraordinary good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the
pending release and to reasonably cooperate with any legal action which may be
initiated by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship,
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant.
No agent, employee, officer or representative of the Consultant shall be deemed to
be an employee, agent, officer, or representative of the City for any purpose, and
the employees of the Consultant are not entitled to any of the benefits or
privileges the City provides for its employees. The Consultant will be solely and
entirely responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any
employee, agent or servant from employment on this Project who, in the City's
sole discretion, may be detrimental to the City's interest.
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8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages,
demands, suits, judgments, including attorney fees, arising out of, or as a result
of, or in connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement
except as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, employees, or subcontractors.
9.1 Minimum Scone of hisurance. Consultant shall obtain insurance of the types
described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
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9.1.2 Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
injury. The City shall be named as an insured under the Consultant's
Commercial General Liability insurance policy with respect to the work
performed for the City.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no
less than:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
® $1,000,000 each occurrence; and $2,000,000 general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant's insurance coverage shall be primary insurance as
respects the City. Any insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
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9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall fiunish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement evidencing the
insurance requirements of the Consultant before commencement of the work.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Consultant shall ensure that
applicants are employed, and that employees are treated during employment in the
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Consultant shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
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13.
14.
15.
Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written
notice in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions
of this Agreement and fails to correct such noncompliance within five (5)
business days of written notice thereof, the City may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
Consultant setting forth the manner in which the Consultant is in default. The
Consultant will only be paid for services and expenses complying with the terms
of this Agreement, incurred prior to termination.
General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City:
14.3.2 For the Consultant:
Dispute Resolution.
Ahmad Qayoumi, or his/her designee
Public Works Director
525 North 3'
PO Box 293
Pasco WA 99301
gavoumia@pasco-wa. gov
Tom Helgeson, P.E., or his/her designee
CH2M
295 Bradley Blvd. #300
Richland, WA 99352
Tom.Hel eesonna,CH2M. com
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
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hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
similar event or other provision of this Agreement.
17. Inteeration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modification of this Agreement or change order affecting this Agreement shall be in
writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
CITY OF PASCO, WASHINGTON
Da City Manager
ATTEST:
eb ie Clark, City Clerk
APPROVED AS TO FORM:
�15
Leland B. Kerr, City Attorney
CONSULTANT
Tom Hel eson, P.E.
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ATTACHMENT A
Scope of Work
Process Water Reuse Facility
Engineering Report and Facility Plan
General Assumptions
The Engineering Report will be prepared as required by the Washington State Department
of Ecology ("Ecology"). It is anticipated that this document will be developed from existing
documentation for the City of Pasco s Process Water Reuse Facility ("PWRF") and will
include those improvements installed to date plus preliminary design elements being
developed under the separate aeration improvements project being performed by CI -12M.
Work on a forward-looking Facility Plan will be done concurrently so as to allow phased
expansion of an overall treatment concept.
The Facility Plan developed for the PWRF will be a document that will be used by the City
to develop a long-range capital expansion plan and may be used to obtain Ecology approval
as required under WAC 173-240-130 for a Facility Plan.
Work to Accommodate Potential New Food Processor
Included in this Scope of Work is certain additional work that will be performed as part of
this project. AT City's request, our work will include planning and concept level design
efforts to include a new storage pond with a planned volume of up to 275 million gallons
(MG) and necessary facilities to convey stored water to existing and/or future agricultural
uses (e.g., center -pivot irrigation systems). As currently envisioned, this new storage area
will receive year-round flows from an existing privately owned food processing facility
located in the general area of the current contributors to the PWRF. This work will not
include processor's pretreatment facilities nor the conveyance of flows to the PWRF. It is
assumed that the flow will comply with the requirements of the City's ordinances and rules
pertaining to such flows, including terms of any formal agreements by and between the City
and the processor.
General Scope of Work
The intent of this project is to assist the City in their Washington Department of Ecology
compliance efforts as well as provide a planning -level document for the programmed
expansion of the PWRF. The planning horizon is intended to carry through 2030 and will be
intended to encourage continued growth in the City's food processing corridor on the north
side of the City and the Commercial-Kahlotus area.
PAGE 1 OF 7
Exhibit A
CH2M will also coordinate efforts with the City's rate consultant, FCS, in order to plan for
the orderly administration of rate and or fee recommendations to match the planned
expansion and actual cost of operating the facility.
Task 1- Project Management
GOAL: Organize, manage, and coordinate the disciplines required to accomplish the
services required for this project. Project management services are as follows:
Task 1.1 - Team Management
Prepare a Project Management Plan (PMP) within 10 working days following Notice to
Proceed. The PMP will include the project scope, task assignments and deliverables, project
organization chart, team roles and responsibilities, communication protocols, initial project
schedule, budget, project procedures including documentation, filing system and standards,
QA/QC Plan (see Task 1.2), and other items as needed.
Provide project management and contract administration services. Prepare monthly
invoices and progress reports. Progress reports to include a description of work
accomplished, upcoming work, and schedule status.
Deliverables: Project Management Plan; monthly status reports with invoice
Task 1.2 - Quality Assurance /Quality Control
Prepare Quality Management Plan (QMP) in accordance with CH2M standard practices.
Assign senior consultants to the project. Conduct critical reviews continuously and at key
milestones during the project.
Deliverables: Quality Management Plan
Task 1.3 - Communications
Project manager shall conduct monthly progress meetings with City in accordance with the
communications protocol identified in the PMP. Meetings will focus on the status and
schedule of the Engineering Report and the Facility Plan as well as coordination with the
ongoing aeration improvements project. A presentation to the City Council will also be
completed under this task.
Deliverables: Meeting agendas and notes
Task 2 - City/Ecology Coordination
GOAL: Meet with the City and Ecology to define the final products.
This task uses the following assumptions:
• Three meetings are assumed.
♦ Meetings will be held at City of Pasco Offices or Ecology in Spokane as applicable.
♦ City will provide written comments if a response is required.
♦ Meetings to be coordinated by City.
♦ Consultant will have one staff member at each meeting.
Task 2.1 - Engineering Report Workshops
PAGE 2 OF 7
The Consultant shall meet with City staff to review and obtain feedback on the
preparation/consolidation of the engineering report.
There will be one workshop to be held at either City Hall or CH2M's Richland Office.
Deliverables: Agenda, handouts, and materials for review, meeting notes.
Task 2.2 — Facility Plan Workshop
The Consultant shall meet with City staff to develop the outline and information gaps for
the 20 -year Facility Plan. The workshop will be held at City Hall or the Richland Office of
CH2M and will be attended by CH2M's project manager and facility planning specialist.
The primary purpose of the meeting will be to develop the broad parameters to be used in
the planning process. These parameters will include:
• Review of the proposed Washington State Reclaimed Rule and its
applicability/ effect on the PWRF vis -A -vis timing of stricter water quality
implementation
• Confirmation of planning horizon (currently 2035)
• Review of existing and potential zoning for the current US 395 corridor as well as the
area considered for development during design of the Commercial-Kahlotus Pump
Station (CKPS)
• Review of potential approaches to satellite facilities near the CKPS and preliminary
identification of transmission facilities for conveyance to and from the potential
contributing food processors
• Assist in the selection of a target alternative for ultimate treatment technology for the
PWRF. The target alternative will address potential enhanced reuse opportunities
that may enhance the City's ability to strategically negotiate water uses with current
and future food processors.
There will be one workshop under this subtask
Deliverables: Agenda, handouts, and materials for review; meeting notes.
Task 2.3 — Preliminary Engineering Conference
Ecology highly recommends that project proposers meet with Ecology's regional office
engineers as early as possible in the project planning process. This conference is especially
critical for treatment plants. Discussions should cover critical factors important to the
success of the project such as finance, reliability, communication strategy, timelines,
permitting (including other federal and state agencies), and project objectives. This meeting
will occur prior to development of the draft Engineering Report or the Facility Plan. An
outline will be prepared in advance of the meeting to share with Ecology representatives.
Deliverables: Meeting agendas and notes.
Task 2.4 — Preliminary Draft and Final Draft Review by City
Schedule four (4) meetings with County staff to separately review the preliminary draft and
final draft of both the Engineering Report and Facility Plan.
PAGE 3 OF 7
Deliverables: Meeting agenda and notes.
Task 2.5 — Draft review by Ecology
Review the final draft of the Engineering Report and Facility Plan with Ecology at a
meeting. Meetings (2) will be held at Ecology's Spokane Office.
Deliverables: Meeting agenda and notes.
Task 3 —Plan Development
GOAL: Develop Facility Plan for PWRF.
Task 3.1 — Background Information
City will provide the following information:
• Existing environment (wetlands, threatened or endangered species, etc).
• Demographics and land use.
• Service area and service area boundaries.
• All other data required by WAC 173-240-130 & 173-219-140.
The background information will be included in both the Engineering Report and Facility
Plan as required by state requirements.
Deliverables: Draft and final section on required background information in electronic PDF
format.
Task 3.2 — Flow and Load Projections
Review flow and load projections available from existing data provided by City. Notify
City if existing data appears to fall outside the range of values expected from literature
values for similar developments. Update these flow and load projections to represent
average values for the type of development proposed and include in facility plan. Review
flows and loads with the County and Ecology under Task 2.
Flows and loads will be broken down to show the expected incremental increase on an
annual basis to allow for phasing of improvements. It is assumed that the ultimate build
out will occur over a 20 year period.
Deliverables: Spreadsheet containing flow and loads in electronic PDF format.
Task 3.3 — Effluent Discharge Alternatives
Design criteria will be defined for the storage and 'irrigation facilities that will be identified
under Task 2.2. Field exploration is not included in this task. The design criteria will be
reviewed with Ecology and the County under Task 200.
Deliverables: Storage and irrigation design criteria, including updated section for the
Facility Plan in electronic PDF format.
Task 3.4 — Treatment Sequencing
Develop a progressive plan for the implementation of treatment processes to logically
provide reliable and generally improving water quality to support the long-term strategic
PAGE 4 OF 7
needs of the City as developed under Task 2.2. The ultimate goal/ target alternative
developed in Task 2 will serve as the final level of treatment considered for the Facility Plan.
City will provide previously completed work by other consultants regarding process and
site planning. Previous work will be incorporated as appropriate into the treatment
sequencing.
It is anticipated that the Facility Plan will rely on the work completed under this task for
defining treatment sequencing.
Deliverables: Description, schematics, criteria, and costs in electronic PDF format.
Task 3.50 - Solids Handling Evaluation
Solids handling needs will be developed along with the treatment sequencing such that
appropriate solids handling facilities will be developed as needed by process upgrades.
For the Facility Plan, it will be assumed that all solids will be utilized for livestock feed
and/or composting.
Deliverables: Description, schematics, criteria, and costs in electronic PDF format.
Task 4 - Documentation of Existing Facilities (Engineering Report Update)
GOAL: Provide consolidation of the existing Engineering Report and Supplements with
discussion of under -documented facilities as required by Ecology.
This documentation shall follow the requirements of Ecology and will initially include
placeholders for the aeration upgrades and work to be completed on or before June 2018.
Task 4.1 - PWRF Process Overview
CH2M shall prepare a narrative and related exhibits describing the existing physical
facilities and process flows, both as currently utilized as well as planned for the
connection/ utilization of the 35 MG and 8 MG ponds added under the PWRF Phase 2 and 3
projects. This process overview will be used as the baseline for the Facility Plan as well as
the foundational discussion of the facility for the Consolidated Engineering Report.
Task 4.2 - Review/Evaluation of Existing Documentation
City shall provide existing Engineering Report and all supplemental materials provided to
Ecology relative to the PWRF.
CH2M will assemble the materials and prepare a preliminary outline for the Engineering
Report. Each proposed section will be mapped to existing materials and the information
gaps (i.e., facilities where no documentation exists or is incomplete) shall be identified.
Deliverables: Draft and Final Engineering Report outline and information gap
memorandum in electronic PDF format.
Task 4.3 - Preliminary/Draft Engineering Report
The draft sections identified herein will be incorporated into a preliminary draft document.
This document will be reviewed by the City under Task 2. Based on comments received
from the City, a revised draft will be produced. This draft will be reviewed by Ecology.
Comments from Ecology will be addressed under subtask 5.4 below.
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Deliverables: Five (5) comb bound copies of preliminary draft and ten (10) comb bound
copies.
Task 4.4 — Final Engineering Report
Based on the comments from Ecology, with by the City, a final Consolidated Engineering
Report will be developed. This subtask will include time to coordinate Ecology comments
with the City. If the City disputes any comments made by Ecology, it is assumed that the
City will work directly with Ecology to settle said dispute. No work will be completed on
the final document until all disputes between Ecology and the City have been resolved.
Assistance for dispute resolution between the City and Ecology is not included in this scope
of work.
Deliverables: Ten (10) comb bound copies and one (1) electronic copy (PDF) on disk
delivered to the City.
Task 5 — Prepare Master Facility Plan
GOAL: Provide an Ecology -compliant planning document laying out the progression of the
PWRF to its planned year 2035 configuration.
Task 5.1 — Preliminary/Draft Facility Plan
The draft sections identified herein will be incorporated into a preliminary draft document.
This document will be reviewed by the City under Task 2. Based on comments received
from the City, a revised draft will be produced. This draft will be reviewed by Ecology.
Comments from Ecology will be addressed under subtask 5.6 below.
Deliverables: Five (5) comb bound copies of preliminary draft and ten (10) comb bound
copies of the revised draft Facility Plan.
Task 5.2 — Final Facility Plan
Based on the comments from Ecology, with concurrence by the City, a final Facility Plan will
be developed. This subtask will include time to coordinate Ecology comments with the
City. If the City disputes any comments made by Ecology, it is assumed that the City will
work directly with Ecology to settle said dispute. No work will be completed on the final
Facility Plan until all disputes between Ecology and the City have been resolved. Assistance
for dispute resolution between the City and Ecology is not included in this scope of work.
Deliverables: Ten (10) comb bound copies of Final Facility Plan and one (1) electronic copy
(PDF) on disk delivered to the City.
Task 6 —Additional Services
GOAL: Assist City with necessary work items which are beyond the scope of work
contained herein.
Task budget set at a not -to -exceed amount by City. Work under this task shall only be
performed with written authorization, including but not limited to authorization via email,
from City.
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Compensation
Fees for this work shall be paid monthly on a lump sum basis in accordance with agreed
progress as tracked by a method to be agreed to during project definition.
Included in this fee is an amount representing "additional work" for incorporation of new
planned flows to the PWRF from a new food processor located in the general vicinity of
existing PWRF flow contributors. Specific work attributable to the new processor is defined
in a separate memorandum ("XX") and attached to this document. CH2M will invoice City
directly for cost of the work attributable to the new processor's flows. Compensation for this
work shall be separate from, and not contingent on, collection of reimbursement or other
compensation from the processor, unless otherwise agreed to between City and CH2M.
Total compensation for the work described in this document shall be $171,400 (One
Hundred Seventy One Thousand Four Hundred Dollars).
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