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HomeMy WebLinkAboutCH2M - PSA Process Water Reuse Facility (PWRF) Engineering Report and Facility PlanPROFESSIONAL SERVICES AGREEMENT Process Water Reuse Facility (PWRF) Engineering Report and Facility Plan THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and CH2M, hereinafter referred to as "Consultant," on the F day of /It%p r 2015. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scone of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin upon execution of this agreement and be completed by June 30, 2016. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is Professional Services Agreement — C112M PWRF Engineering Report and Facility Plan Page 1 of 9 \%PSLL N2\Wae lmvDp time\ me\Pmfae omi service agreemenm\CF12MHi11- Facility plan\2015-1120 PSA -CN2M- PWRF Engineering Re and Facility Plan.docx a(�, C,' issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ❑ Hourly (Single Rate): $ per hour plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $ without prior written authorization by the City; or ❑ Hourly (Multiple Rate): Such rates as identified on Exhibit _, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $ without the prior written authorization by the City; or ® Fixed Sum: A total of $ 171.400 ; or ❑ Other: 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may Professional Services Agreement — CH2M PWRF Engineering Report and Facility Plan Page 2 of 9 \TPSa Mi WalerP]=*Pc Gma ae=v MfMionals ice agreemmm\CII2A91i11-Fatility Plen\201 I1-20 PSA -CHH- PWRF aginaring Rep and Facility Plan.&& be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the Professional Services Agreement — CH2M PWRF Engineering Report and Facility Plan Page 3 of 9 \\EPSLLON2\WalaPWtOpaariona\ReuseNmkssional service egrammu\C}I2MHil1-Facility pimc015-11-20 PSA - CMM-PWRF Engineering Report avd Facility Plan.dou request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship, 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. Professional Services Agreement — CH2M PWRF Engineering Report and Facility Plan Page 4 of 9 \TPSMOM\WataPlamOpe ow\Reuu\Prof io� service ageumena\CH2MHill-Fa Iity plm\2015-11-20 PSA- CUM -PW E gin nn&Re n and Feciliry Plan.dom 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant's liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant's negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Scone of hisurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Professional Services Agreement — CH2M PWRF Engineering Report and Facility Plan Page 5 of 9 \\EP N2\Ware lantOp ww\Re e\ fa mo u ices cias\CF121VWill- Facility plan\2015-11-20 P&A -Cn - PWRF Enginevang Report a Facility Plan.do 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or ® $1,000,000 each occurrence; and $2,000,000 general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $1,000,000 per claim; ❑ $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Professional Services Agreement — CH2M PWRF Engineering Report and Facility Plan Page 6 of 9 \\ SE.ON2\WMle ntOpa oms Reme\ fmiovl service agrwmmb\CMMNi11- Facility Plan\2015-1120 PSA- CMM -PWRF Engineering Repon and FaOily Plan.doa 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 Verification of Coverage. Consultant shall fiunish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. Professional Services Agreement— CH2M PWRF Engineering Report and Facility Plan Page 7 of 9 \IFPS➢AN2\WatwPlantOperetiasys\Rense\PmfessionY service a m.¢\ MMHM- Facility p1ans201541-20 PSA -CH2M-PW Engineering Re n Facility Plen.da« 13. 14. 15. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators. 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: 14.3.2 For the Consultant: Dispute Resolution. Ahmad Qayoumi, or his/her designee Public Works Director 525 North 3' PO Box 293 Pasco WA 99301 gavoumia@pasco-wa. gov Tom Helgeson, P.E., or his/her designee CH2M 295 Bradley Blvd. #300 Richland, WA 99352 Tom.Hel eesonna,CH2M. com 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party Professional Services Agreement — CH2M PWRF Engineering Report and Facility Plan Page 8 of 9 \\EPSMOM\Wat ImtOpe owTeuttWrof ional se mega mm CfoM ill-FWiryplan\2015-I1-20 PSA -CMM- PWRP Engineering Report v Fadlity Pl Aoa hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Inteeration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON Da City Manager ATTEST: eb ie Clark, City Clerk APPROVED AS TO FORM: �15 Leland B. Kerr, City Attorney CONSULTANT Tom Hel eson, P.E. Professional Services Agreement — CH2M PW RF Engineering Report and Facility Plan Page 9 of 9 1\EPSILOR2\WnterPlontOpemt�o,ulLeux:Ymkssional sxmaeagrmme.[,1CH2MHi11-F.ftpIvW5-11-20 PSA -CH2M-PWRF E.,i� in,Reportwd Fnd.,P[.do ATTACHMENT A Scope of Work Process Water Reuse Facility Engineering Report and Facility Plan General Assumptions The Engineering Report will be prepared as required by the Washington State Department of Ecology ("Ecology"). It is anticipated that this document will be developed from existing documentation for the City of Pasco s Process Water Reuse Facility ("PWRF") and will include those improvements installed to date plus preliminary design elements being developed under the separate aeration improvements project being performed by CI -12M. Work on a forward-looking Facility Plan will be done concurrently so as to allow phased expansion of an overall treatment concept. The Facility Plan developed for the PWRF will be a document that will be used by the City to develop a long-range capital expansion plan and may be used to obtain Ecology approval as required under WAC 173-240-130 for a Facility Plan. Work to Accommodate Potential New Food Processor Included in this Scope of Work is certain additional work that will be performed as part of this project. AT City's request, our work will include planning and concept level design efforts to include a new storage pond with a planned volume of up to 275 million gallons (MG) and necessary facilities to convey stored water to existing and/or future agricultural uses (e.g., center -pivot irrigation systems). As currently envisioned, this new storage area will receive year-round flows from an existing privately owned food processing facility located in the general area of the current contributors to the PWRF. This work will not include processor's pretreatment facilities nor the conveyance of flows to the PWRF. It is assumed that the flow will comply with the requirements of the City's ordinances and rules pertaining to such flows, including terms of any formal agreements by and between the City and the processor. General Scope of Work The intent of this project is to assist the City in their Washington Department of Ecology compliance efforts as well as provide a planning -level document for the programmed expansion of the PWRF. The planning horizon is intended to carry through 2030 and will be intended to encourage continued growth in the City's food processing corridor on the north side of the City and the Commercial-Kahlotus area. PAGE 1 OF 7 Exhibit A CH2M will also coordinate efforts with the City's rate consultant, FCS, in order to plan for the orderly administration of rate and or fee recommendations to match the planned expansion and actual cost of operating the facility. Task 1- Project Management GOAL: Organize, manage, and coordinate the disciplines required to accomplish the services required for this project. Project management services are as follows: Task 1.1 - Team Management Prepare a Project Management Plan (PMP) within 10 working days following Notice to Proceed. The PMP will include the project scope, task assignments and deliverables, project organization chart, team roles and responsibilities, communication protocols, initial project schedule, budget, project procedures including documentation, filing system and standards, QA/QC Plan (see Task 1.2), and other items as needed. Provide project management and contract administration services. Prepare monthly invoices and progress reports. Progress reports to include a description of work accomplished, upcoming work, and schedule status. Deliverables: Project Management Plan; monthly status reports with invoice Task 1.2 - Quality Assurance /Quality Control Prepare Quality Management Plan (QMP) in accordance with CH2M standard practices. Assign senior consultants to the project. Conduct critical reviews continuously and at key milestones during the project. Deliverables: Quality Management Plan Task 1.3 - Communications Project manager shall conduct monthly progress meetings with City in accordance with the communications protocol identified in the PMP. Meetings will focus on the status and schedule of the Engineering Report and the Facility Plan as well as coordination with the ongoing aeration improvements project. A presentation to the City Council will also be completed under this task. Deliverables: Meeting agendas and notes Task 2 - City/Ecology Coordination GOAL: Meet with the City and Ecology to define the final products. This task uses the following assumptions: • Three meetings are assumed. ♦ Meetings will be held at City of Pasco Offices or Ecology in Spokane as applicable. ♦ City will provide written comments if a response is required. ♦ Meetings to be coordinated by City. ♦ Consultant will have one staff member at each meeting. Task 2.1 - Engineering Report Workshops PAGE 2 OF 7 The Consultant shall meet with City staff to review and obtain feedback on the preparation/consolidation of the engineering report. There will be one workshop to be held at either City Hall or CH2M's Richland Office. Deliverables: Agenda, handouts, and materials for review, meeting notes. Task 2.2 — Facility Plan Workshop The Consultant shall meet with City staff to develop the outline and information gaps for the 20 -year Facility Plan. The workshop will be held at City Hall or the Richland Office of CH2M and will be attended by CH2M's project manager and facility planning specialist. The primary purpose of the meeting will be to develop the broad parameters to be used in the planning process. These parameters will include: • Review of the proposed Washington State Reclaimed Rule and its applicability/ effect on the PWRF vis -A -vis timing of stricter water quality implementation • Confirmation of planning horizon (currently 2035) • Review of existing and potential zoning for the current US 395 corridor as well as the area considered for development during design of the Commercial-Kahlotus Pump Station (CKPS) • Review of potential approaches to satellite facilities near the CKPS and preliminary identification of transmission facilities for conveyance to and from the potential contributing food processors • Assist in the selection of a target alternative for ultimate treatment technology for the PWRF. The target alternative will address potential enhanced reuse opportunities that may enhance the City's ability to strategically negotiate water uses with current and future food processors. There will be one workshop under this subtask Deliverables: Agenda, handouts, and materials for review; meeting notes. Task 2.3 — Preliminary Engineering Conference Ecology highly recommends that project proposers meet with Ecology's regional office engineers as early as possible in the project planning process. This conference is especially critical for treatment plants. Discussions should cover critical factors important to the success of the project such as finance, reliability, communication strategy, timelines, permitting (including other federal and state agencies), and project objectives. This meeting will occur prior to development of the draft Engineering Report or the Facility Plan. An outline will be prepared in advance of the meeting to share with Ecology representatives. Deliverables: Meeting agendas and notes. Task 2.4 — Preliminary Draft and Final Draft Review by City Schedule four (4) meetings with County staff to separately review the preliminary draft and final draft of both the Engineering Report and Facility Plan. PAGE 3 OF 7 Deliverables: Meeting agenda and notes. Task 2.5 — Draft review by Ecology Review the final draft of the Engineering Report and Facility Plan with Ecology at a meeting. Meetings (2) will be held at Ecology's Spokane Office. Deliverables: Meeting agenda and notes. Task 3 —Plan Development GOAL: Develop Facility Plan for PWRF. Task 3.1 — Background Information City will provide the following information: • Existing environment (wetlands, threatened or endangered species, etc). • Demographics and land use. • Service area and service area boundaries. • All other data required by WAC 173-240-130 & 173-219-140. The background information will be included in both the Engineering Report and Facility Plan as required by state requirements. Deliverables: Draft and final section on required background information in electronic PDF format. Task 3.2 — Flow and Load Projections Review flow and load projections available from existing data provided by City. Notify City if existing data appears to fall outside the range of values expected from literature values for similar developments. Update these flow and load projections to represent average values for the type of development proposed and include in facility plan. Review flows and loads with the County and Ecology under Task 2. Flows and loads will be broken down to show the expected incremental increase on an annual basis to allow for phasing of improvements. It is assumed that the ultimate build out will occur over a 20 year period. Deliverables: Spreadsheet containing flow and loads in electronic PDF format. Task 3.3 — Effluent Discharge Alternatives Design criteria will be defined for the storage and 'irrigation facilities that will be identified under Task 2.2. Field exploration is not included in this task. The design criteria will be reviewed with Ecology and the County under Task 200. Deliverables: Storage and irrigation design criteria, including updated section for the Facility Plan in electronic PDF format. Task 3.4 — Treatment Sequencing Develop a progressive plan for the implementation of treatment processes to logically provide reliable and generally improving water quality to support the long-term strategic PAGE 4 OF 7 needs of the City as developed under Task 2.2. The ultimate goal/ target alternative developed in Task 2 will serve as the final level of treatment considered for the Facility Plan. City will provide previously completed work by other consultants regarding process and site planning. Previous work will be incorporated as appropriate into the treatment sequencing. It is anticipated that the Facility Plan will rely on the work completed under this task for defining treatment sequencing. Deliverables: Description, schematics, criteria, and costs in electronic PDF format. Task 3.50 - Solids Handling Evaluation Solids handling needs will be developed along with the treatment sequencing such that appropriate solids handling facilities will be developed as needed by process upgrades. For the Facility Plan, it will be assumed that all solids will be utilized for livestock feed and/or composting. Deliverables: Description, schematics, criteria, and costs in electronic PDF format. Task 4 - Documentation of Existing Facilities (Engineering Report Update) GOAL: Provide consolidation of the existing Engineering Report and Supplements with discussion of under -documented facilities as required by Ecology. This documentation shall follow the requirements of Ecology and will initially include placeholders for the aeration upgrades and work to be completed on or before June 2018. Task 4.1 - PWRF Process Overview CH2M shall prepare a narrative and related exhibits describing the existing physical facilities and process flows, both as currently utilized as well as planned for the connection/ utilization of the 35 MG and 8 MG ponds added under the PWRF Phase 2 and 3 projects. This process overview will be used as the baseline for the Facility Plan as well as the foundational discussion of the facility for the Consolidated Engineering Report. Task 4.2 - Review/Evaluation of Existing Documentation City shall provide existing Engineering Report and all supplemental materials provided to Ecology relative to the PWRF. CH2M will assemble the materials and prepare a preliminary outline for the Engineering Report. Each proposed section will be mapped to existing materials and the information gaps (i.e., facilities where no documentation exists or is incomplete) shall be identified. Deliverables: Draft and Final Engineering Report outline and information gap memorandum in electronic PDF format. Task 4.3 - Preliminary/Draft Engineering Report The draft sections identified herein will be incorporated into a preliminary draft document. This document will be reviewed by the City under Task 2. Based on comments received from the City, a revised draft will be produced. This draft will be reviewed by Ecology. Comments from Ecology will be addressed under subtask 5.4 below. PAGE 5 OF 7 Deliverables: Five (5) comb bound copies of preliminary draft and ten (10) comb bound copies. Task 4.4 — Final Engineering Report Based on the comments from Ecology, with by the City, a final Consolidated Engineering Report will be developed. This subtask will include time to coordinate Ecology comments with the City. If the City disputes any comments made by Ecology, it is assumed that the City will work directly with Ecology to settle said dispute. No work will be completed on the final document until all disputes between Ecology and the City have been resolved. Assistance for dispute resolution between the City and Ecology is not included in this scope of work. Deliverables: Ten (10) comb bound copies and one (1) electronic copy (PDF) on disk delivered to the City. Task 5 — Prepare Master Facility Plan GOAL: Provide an Ecology -compliant planning document laying out the progression of the PWRF to its planned year 2035 configuration. Task 5.1 — Preliminary/Draft Facility Plan The draft sections identified herein will be incorporated into a preliminary draft document. This document will be reviewed by the City under Task 2. Based on comments received from the City, a revised draft will be produced. This draft will be reviewed by Ecology. Comments from Ecology will be addressed under subtask 5.6 below. Deliverables: Five (5) comb bound copies of preliminary draft and ten (10) comb bound copies of the revised draft Facility Plan. Task 5.2 — Final Facility Plan Based on the comments from Ecology, with concurrence by the City, a final Facility Plan will be developed. This subtask will include time to coordinate Ecology comments with the City. If the City disputes any comments made by Ecology, it is assumed that the City will work directly with Ecology to settle said dispute. No work will be completed on the final Facility Plan until all disputes between Ecology and the City have been resolved. Assistance for dispute resolution between the City and Ecology is not included in this scope of work. Deliverables: Ten (10) comb bound copies of Final Facility Plan and one (1) electronic copy (PDF) on disk delivered to the City. Task 6 —Additional Services GOAL: Assist City with necessary work items which are beyond the scope of work contained herein. Task budget set at a not -to -exceed amount by City. Work under this task shall only be performed with written authorization, including but not limited to authorization via email, from City. PAGE 6 OF 7 Compensation Fees for this work shall be paid monthly on a lump sum basis in accordance with agreed progress as tracked by a method to be agreed to during project definition. Included in this fee is an amount representing "additional work" for incorporation of new planned flows to the PWRF from a new food processor located in the general vicinity of existing PWRF flow contributors. Specific work attributable to the new processor is defined in a separate memorandum ("XX") and attached to this document. CH2M will invoice City directly for cost of the work attributable to the new processor's flows. Compensation for this work shall be separate from, and not contingent on, collection of reimbursement or other compensation from the processor, unless otherwise agreed to between City and CH2M. Total compensation for the work described in this document shall be $171,400 (One Hundred Seventy One Thousand Four Hundred Dollars). PAGE 7 OF 7