HomeMy WebLinkAbout09.24.15 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY
September 24,2015 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the City of
Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington
on September 24,2015.
1. CALL TO ORDER
The meeting was called to order at 4:02 p.m.
2, COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Dukelow, QuintanillaAbsent: Clark, Garcia
Ms. Dukelow made a motion to excuse Ms. Clark and Mr. Garcia from today's meeting.
Mr. Bishop seconded the motion. It passed unanimously, 3 ayes, 0 nays.
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Brett Sanders, Director of Maintenance/Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
Anna Maria Garcia, Intake & Eligibility Specialist.
Gail Dickerson, Accounting Assistant
VISITORS N/A
3. APPROVAL OF AGENDA
Mr. Bishop made a motion to approve the agenda as presented. Ms. Dukelow seconded and it
passed unanimously, 3 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular meeting
of July 30, 2015, and the checks listings for July 2015 - Bank of the West General Operating
Account checks numbered 55238-55456 totaling $309,161, Bank of the West Petty Cash checks
numbered 1747-1749 totaling $484; and Bank of the West General Operating Account checks for
September 2015 -- numbered 55457-55675 totalingS253,234, Bank of the West Petty Cash checks
numbered 1750-1751 totaling $67. Also, approval of bad debt write offs for rent, utility billing, and
miscellaneous in the amount of $7,102.87 and, of that amount, 57,102.87 will be tumed over for
collection plus the collection processing fees.
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Board of Commissioners Meeting Minutes
September 24,2015
Page2 of 4
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
o Section 8 Management Assessment
o Scored 100 out of a possible 100 points giving us the High Performer Status for FY
20t412015.
o Varney Court
o Now at 100% occupancy.o t*Y"tJ:i::
-Ii;?fi T;#i"?#ill- ,n. pUD so we courd try and dear with the issue
before involving the City Council.
o Connell Project
o Phase Two requires a preliminary environmental study, a market study and control of the
property. As of 9114115, a conceptual design has been submitted and successful applicants
will be announced onI2l4lI5.
. Strategic Planning
o Stan Quy's proposal was included in your packet.
o Cost is 916,725.
o Commissioner time commitment: most of the time, Mr. Quy will meet with commissioners
on the Board's regular meeting day.
o FSS Graduation Letters
Discussion was held regarding the acquisition of all Board member signatures for each
FSS graduate letter. This is a time consuming pursuit and it is not always possible for each
person's signature to be obtained due to scheduling variables. Mr. Anderson asked if the Board
Chair could sign for the Board as a whole. The Commissioners agreed that that option would be
acceptable.
(b) Finance (Ms. Jones) - Mr. Anderson delivered Ms. Jones's report.
o The unaudited year-end report has been submitted to HIJD and the conditional
acceptance was received 9 I l8l 15.
o Greg Guffey was hired as Accounting Clerk to work part-time in Finance.
(c) Maintenance and Capital Fund (Mr. Sanders)
. Agate/S. Beech roofing, siding and painting project is done.
. Seal CoatlCrack Seal project is complete (Octave Street and Riverside Building)
o HUD Labor Relations audit was August 10 & 11. There were no findings and only one
recommendation.
o A project will soon commence in Rosewood Park (Margaret & Octave Streets and the
800 & 900 blocks of N. I't Avenue) - all entry and storage doors will be painted.
o HUD's REAC (Real Estate Assessment Center) inspector will be here next week. In-
house staff has been conducting pre-inspections for the past two weeks in preparation
for this.
o Janitorial contract has been renewed.
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Board of Commissioners Meeting Minutes
September 24,2015
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(d) i"%i:::,t"TTilYliiilTl,, are rooking ror units to rent
o Public Housing - 2 vacancies
Highland Park - no vacancies
Affordable Apartments - 3 vacancies
(e) Security (Mr. Moore)
o Besides regular duties, went to court with our attorney for an Unlawful Detainer Action
[l#dff*:t"###rilhiffi ]T*'"".l;*]if:"::lffi :yrtffi $ffi
on the way out.
o Graffiti has appeared throughout Rosewood Park, Sprucewood Square and the Boys &
Girls Club in the past few weeks. It appears to be gang graffiti and photos were sent to
the police department in hopes that the perpetrator(s) will be apprehended.
o Waiting for word from HUD regarding approval on the Family Self-Sufficiency
Coordinator grant.
(0
:"-Hill**?J:,lX:".iit"*tPeral dirrerent trainings: rair housing, derensive driving,
and recognizing hoarding.
Conducted new employee orientation.
7. NEW BUSINESS
(a) Strategic Plan Discussion - tabled until a full board is present
(b) Motions arising from board discussion of previous motions or discussion - N/A(c) Urgent matters not included in the agenda due to lack of time - N/A
9. OTHER BUSINESS
(a) Tenant Council President's Report
(b) Visitor Agenda
Visitors who wish to make a presentation need to submit to the Chair of the Board a written request at least two (2)
weeks in advance, to be scheduled on the Visitor Agenda at the next regularly scheduled meeting. This request should
be mailed to the Chair at2505 W. Lewis Street, Pasco, WA 99301.
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10. ADJOURNMENT
The regular October Board of Commissioners will be cancelled.
on November 19, 2015, 4:00 p.m.
The meeting was adjourned at 4:34 p.m.
Board of Commissioners Meeting Minutes
September 24,2015
Page 4 of 4
The Board will next meet in special session
ir, Board of Commissloners
Minutes Prepared by:
Recording Secretary
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