HomeMy WebLinkAbout09-24-1976 MinutesMINUTES
PASCO CITY COUNCIL
RECONVENED MEETLNG
CALL'TO ORDER: ..
September 24, 1976
Meeting called or order at 7:0`5 p.m., by Jan Tidrick, Mayor.
ROLL CALL:
By Deputy City Clerk, Councilmen present were: S.K. Adams, Vern
Schuelein, David Sheele_V, E.A. Snider, J.C. Bailie and Jan
Tidrick. Councilman Bill Wilkins was absent from the meeting.
Also present were George Smith, City Manager; Patrick T. Roach,
City Attorney; Jim Ajax, City Engineer and Webster Jackson,
EEO Officer.
PUBLIC HEARING:
George Smith stated that the reason we were in attendance was
that there were specific technical questions concerning who the
apparent low bidder from a legal standpoint.
George Smith also presented a •.letter.-fr.om Dennis M� •Scotf�*from
the URS concerning the deletions which were going to have to be
made if the bid was to be awarded within the financial bounds.
Patrick T. Roach, City Attorney, stated that he read completely
the specifications concerning the bid and that he had also taken
look at some of the case law in this area. He stated that there
was absolutely no question that the bid of Norwood Construction
Company would have to be thrown out because of its failure to
sign.
Patrick T. Roach also stated that all the legal problems which
were brought up in the previous meeting had been taken care of
to -the .satisfaction'of c,eorge-Smit:h, Jim Ajax: Aff-irinative Action
Co=ord nator'and'myself and -that' -.there was no reason why the
bid could not be awarded to the apparent low bidder.
Mayor Tidrick stated that we need to come to an understanding
of what we are awarding.
Jim Ajax presented the- .f_igizres wh bh-.were - to be used in the
financing of this project:
$628,000.00
+ 30,000.00
$658,000.00
- 45,000.00
$613,000.00
- 28,000.00
$585,000.00
-228,000.00
$357,000.00
Funding for Project; HUD, utility tax, etc.
Increase in LID
Total Funding for the Project
Owing on contract for design
Interest on LID
Remainder of project-undergrounding, etc.
Money which could be used in present contract.
Jim Ajax also stated that there was a possiblitiy of getting funds
from Federal Aid Metropolitan for the traffic signals. He stated
that if it was obtained the $228,000.00 which is necessary for the
remainder of the project would be lowered to $150,000.00 (Federal
Aid Metropolitan) which would leave the sum $78,000.00 left in:the
project.
Jim Ajax recommended that the Council award a bid tonight in the
amount of $400,000.00 in light of the.funds from Federal Aid
Metropolitan which wasralmost-certain of being granted to the
City of Pasco.
The Council agreed that the bid figure be $400,000.00.
Deletions:
Dennis M. Scott of URS recommended that the following deletions
be made:
#16 -
Delete
asphalt
sealer
$ 6,824.00
#32 -
Delete
play apparatus
9,500.00
#78 -
Change
to 78-B
plain planters
10,530.00
#79 -
Change
to 79-B
plain planters
11,200.00
#42 -
Change
to 42-A
exposed aggregate
19,504.00
#43 -
Change
to 43-A
exposed aggregate
5,170.00
Delete
crosswalks at
3rd, 4th & 5th (mid)
10,265.00
Total $72,993.00
sales tax 648.00
$73,641.00
(Discussion)
The main discussion was about whether exposed aggregate should
be used on the crosswalks when they are put in or should
bominate be used.
E.A. Snider made a :suggestion that we accept'Dehnis M:: Scott's
recommendation, above stated, except the'asphalt sea -ler. -be
left in and in addition to that that all crosswalk treatment
and undergrounding pertaining to -the mid-cros'swalks•be-.deleted.
Mayor Tidrick stated that if we delete the crosswalks now and
we are left with funds available after the undergrounding is done,
would we be able to go back and put the crosswalks in?
Jim Ajax stated that his recommendation would be to do it this
way.
Playor Tidrick also stated that we wait until after the complete
project is done on Lewis Street before we apply the sealer.
(Discussion)
David Sheely stated that he felt there was enough money to use
bominate in the crosswalks because the crosswalks will be done
after the FAM money will possibly be received and there will be
sufficient money to do it with. He,.then:stated that there would
be enough money to do the pedestrian areas in bominate now and
later we could do the crosswalks in bominate after the FAM money
is received.
E.A:;_ Snider moved to delete #16 -asphalt sealer; #32 -play
aparatus; #78 -change to 78-B plain planters; #79 -change to 79-B
plain planters; #42-change=to:.42-A '.exposed,•.aggregate; �.#43-
change to 43-A exposed aggregate by deleting all crosswalk
treament and undergounding. Vern Schuelein seconded it.
Jim Ajax said the figures on the motion would be:
#16
$ 6,834.00
#32
9,500.00
#78 -to
#79 to
#78-B
#79-B
10,530.00
11,200.00
#42':to'#42-B
19,504.00
#43 to
#43-B
27,260.00
$84,828.00
Jim Ajax stated that the total figures $347.596.80. This figure
does not delete the pedestrian signal which the contractor will
agree to delete so the figure will then be $342,596.80, plus tax.
1
RECONVENED;,MEET I NG
September 24, 1976
David Sheeley moved to amend the original motion to change.
item #42-A from exposed aggregate to bominate , in Ah, -,additional
amount of $27,876.00 which would make the bid total in the
amount of $375,472.80, .pl.us 'sales.--tax•in`°an approximate amount
of $5,000.00 which makes the total bid about $380,000.00 approximately.
(Discussion)
Amendment of Councilman David Sheeley was voted on. Motion
carried by roll call vote of four (4) to two (2).
Motion of Councilman E.A. Snider was voted on. Motion carried
by roll call vote of six (6).
Mayor Tidrick announced that the apparent low bidder was Valley
Cement Construction Company and that the bid would be in the
amount of $375,472.80, plus tax.
ESA. Snider moved that this bid be accepted and thatit be awarded
to Valley Cement Construction Company in the amount of $375,472.80;
plus tax., as':affected-.by then -motion and amendment previously passed.
David Sheeley seconded the motion.
Mayor Tidrick asked for any further discussion.
Motion of Councilman E.A. Snider was voted on. Motion carried
by roll call vote of six (6).
ADJOURNMENT.:
Meeting adjourned at 8:30 p.m.
ATTEST: J Tidric , D ayor
PeggyZSi/-9'-fIe06s `-
PASSED and APPROVED this J day of 1976.