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HomeMy WebLinkAbout09-24-1976 MinutesMINUTES PASCO CITY COUNCIL RECONVENED MEETLNG CALL'TO ORDER: .. September 24, 1976 Meeting called or order at 7:0`5 p.m., by Jan Tidrick, Mayor. ROLL CALL: By Deputy City Clerk, Councilmen present were: S.K. Adams, Vern Schuelein, David Sheele_V, E.A. Snider, J.C. Bailie and Jan Tidrick. Councilman Bill Wilkins was absent from the meeting. Also present were George Smith, City Manager; Patrick T. Roach, City Attorney; Jim Ajax, City Engineer and Webster Jackson, EEO Officer. PUBLIC HEARING: George Smith stated that the reason we were in attendance was that there were specific technical questions concerning who the apparent low bidder from a legal standpoint. George Smith also presented a •.letter.-fr.om Dennis M� •Scotf�*from the URS concerning the deletions which were going to have to be made if the bid was to be awarded within the financial bounds. Patrick T. Roach, City Attorney, stated that he read completely the specifications concerning the bid and that he had also taken look at some of the case law in this area. He stated that there was absolutely no question that the bid of Norwood Construction Company would have to be thrown out because of its failure to sign. Patrick T. Roach also stated that all the legal problems which were brought up in the previous meeting had been taken care of to -the .satisfaction'of c,eorge-Smit:h, Jim Ajax: Aff-irinative Action Co=ord nator'and'myself and -that' -.there was no reason why the bid could not be awarded to the apparent low bidder. Mayor Tidrick stated that we need to come to an understanding of what we are awarding. Jim Ajax presented the- .f_igizres wh bh-.were - to be used in the financing of this project: $628,000.00 + 30,000.00 $658,000.00 - 45,000.00 $613,000.00 - 28,000.00 $585,000.00 -228,000.00 $357,000.00 Funding for Project; HUD, utility tax, etc. Increase in LID Total Funding for the Project Owing on contract for design Interest on LID Remainder of project-undergrounding, etc. Money which could be used in present contract. Jim Ajax also stated that there was a possiblitiy of getting funds from Federal Aid Metropolitan for the traffic signals. He stated that if it was obtained the $228,000.00 which is necessary for the remainder of the project would be lowered to $150,000.00 (Federal Aid Metropolitan) which would leave the sum $78,000.00 left in:the project. Jim Ajax recommended that the Council award a bid tonight in the amount of $400,000.00 in light of the.funds from Federal Aid Metropolitan which wasralmost-certain of being granted to the City of Pasco. The Council agreed that the bid figure be $400,000.00. Deletions: Dennis M. Scott of URS recommended that the following deletions be made: #16 - Delete asphalt sealer $ 6,824.00 #32 - Delete play apparatus 9,500.00 #78 - Change to 78-B plain planters 10,530.00 #79 - Change to 79-B plain planters 11,200.00 #42 - Change to 42-A exposed aggregate 19,504.00 #43 - Change to 43-A exposed aggregate 5,170.00 Delete crosswalks at 3rd, 4th & 5th (mid) 10,265.00 Total $72,993.00 sales tax 648.00 $73,641.00 (Discussion) The main discussion was about whether exposed aggregate should be used on the crosswalks when they are put in or should bominate be used. E.A. Snider made a :suggestion that we accept'Dehnis M:: Scott's recommendation, above stated, except the'asphalt sea -ler. -be left in and in addition to that that all crosswalk treatment and undergrounding pertaining to -the mid-cros'swalks•be-.deleted. Mayor Tidrick stated that if we delete the crosswalks now and we are left with funds available after the undergrounding is done, would we be able to go back and put the crosswalks in? Jim Ajax stated that his recommendation would be to do it this way. Playor Tidrick also stated that we wait until after the complete project is done on Lewis Street before we apply the sealer. (Discussion) David Sheely stated that he felt there was enough money to use bominate in the crosswalks because the crosswalks will be done after the FAM money will possibly be received and there will be sufficient money to do it with. He,.then:stated that there would be enough money to do the pedestrian areas in bominate now and later we could do the crosswalks in bominate after the FAM money is received. E.A:;_ Snider moved to delete #16 -asphalt sealer; #32 -play aparatus; #78 -change to 78-B plain planters; #79 -change to 79-B plain planters; #42-change=to:.42-A '.exposed,•.aggregate; �.#43- change to 43-A exposed aggregate by deleting all crosswalk treament and undergounding. Vern Schuelein seconded it. Jim Ajax said the figures on the motion would be: #16 $ 6,834.00 #32 9,500.00 #78 -to #79 to #78-B #79-B 10,530.00 11,200.00 #42':to'#42-B 19,504.00 #43 to #43-B 27,260.00 $84,828.00 Jim Ajax stated that the total figures $347.596.80. This figure does not delete the pedestrian signal which the contractor will agree to delete so the figure will then be $342,596.80, plus tax. 1 RECONVENED;,MEET I NG September 24, 1976 David Sheeley moved to amend the original motion to change. item #42-A from exposed aggregate to bominate , in Ah, -,additional amount of $27,876.00 which would make the bid total in the amount of $375,472.80, .pl.us 'sales.--tax•in`°an approximate amount of $5,000.00 which makes the total bid about $380,000.00 approximately. (Discussion) Amendment of Councilman David Sheeley was voted on. Motion carried by roll call vote of four (4) to two (2). Motion of Councilman E.A. Snider was voted on. Motion carried by roll call vote of six (6). Mayor Tidrick announced that the apparent low bidder was Valley Cement Construction Company and that the bid would be in the amount of $375,472.80, plus tax. ESA. Snider moved that this bid be accepted and thatit be awarded to Valley Cement Construction Company in the amount of $375,472.80; plus tax., as':affected-.by then -motion and amendment previously passed. David Sheeley seconded the motion. Mayor Tidrick asked for any further discussion. Motion of Councilman E.A. Snider was voted on. Motion carried by roll call vote of six (6). ADJOURNMENT.: Meeting adjourned at 8:30 p.m. ATTEST: J Tidric , D ayor PeggyZSi/-9'-fIe06s `- PASSED and APPROVED this J day of 1976.