HomeMy WebLinkAbout07.30.15 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY
July 30,2015 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street,
Pasco, Washington on Thursday, July 30,2015.
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Clark, Garcia, QuintanillaAbsent: Dukelow
Let the record reflect that Mr. Bishop arrived to the meeting, not just on time, but early.
Mr. Bishop made a motion to excuse Ms. Dukelow from the meeting due to illness. Mr.
Garcia seconded the motion and it passed unanimously,4 ayes,0 nays.
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
VISITORS n/a
3. APPROVAL OF AGENDA:
Mr. Garcia made a motion to approve the agenda as presented. Mr. Bishop seconded the motion
and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGBNDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of May 28,2015, and the checks listings for the month of May 2015 - Bank of the
West General Operating Account checks numbered 54814-55033 totaling $404,863, Bank
of the West Petty Cash checks numbered 1745-1746 totaling $73, and Bank of the West
Security Deposit Fund checks numbered 1235-1236 totaling $441; and, the checks listing
for the month of June 2015 - Bank of the West General Operating Account checks
numbered 55034-55237 totalingS227,783, and Bank of the West Security Deposit Fund
checks numbered 1237-1241totaling 5775. Also, approval of bad debt write offs for rent,
utility billing, and miscellaneous in the amount of $3,306.08 and, of that amount, $3,306.08
will be turned over for collection plus the collection processing fees.
Board of Commissioners Meeting Minutes
July 30,2015
Page2 of 4
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
o The Varney Court Open House was held on July 1. We received media coverage
on two TV stations. Thanks to Ms. Quintanilla, Ms. Dukelow and Mr. Garcia for
their attendance. At the end of June, 27 of the 38 units were occupied.
o Connell
o The Phase One application was approved and we are now working on the
Phase Two application that is due September 14.
o Phase Two requires a preliminary environmental study, a market study,
control of the property and submittal of a conceptual design.
o A real estate broker has been contacted and a term sheet submitted to the
North Franklin County School District, the entity that owns the land where
the proposed site may be built (the land is priced at $105,000). The School
Board met recently and has accepted the term sheet save one clarification
that is being worked out between Beacon Development and the broker.
o Strategic Planning
Contractor Stan Quy has been contacted to submit a proposal for providing strategic
planning services for our agency. Mr. Quy has worked with HUD for more than 30
years and was, at one time, a HUD Regional Director. Kittitas County Housing
Authority officials contracted with Mr. Quy and were very pleased with the
outcome of their strategic planning sessions with him.
(b) Finance (Ms. Jones)
o Working on Varney Court.
o We have money in the Locals reserves to fund updates for those units.
o Attended Unclaimed Property Training.
o The required Capital Fund certifications were completed.
o Year-end statements (before accruals) were included in your packets.
o Would the Board like to see year-end reports for Varney Court?
Ms. Quintanilla said that initially, y€s, she would like to see Varney Court reports
and then quarterly after that. Ms. Jones replied that more expenses will be shown
at the outset.
(c) Maintenance and Capital Fund (Mr. Anderson for Mr. Sanders)
o The Agate Street siding and roofing project is done.
o Bid packets are going out for seal-coating the administration building parking
lot and Octave Street.
(d) Housing Programs (Ms. Salinas)
. SEMAP certification is nearly complete - Mr. Anderson will submit in August.
o We have been accepting Section 8 applications to build up our waitlist.
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Board of Commissioners Meeting Minutes
July 30,2015
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(e) Security (Mr. Moore)
o Completed the 2015 Family Self-Sufficiency grant submission.
o A security camera was stolen from the high rise. Photos of three suspects have
been sent to the police department and shown to residents but they have yet to
be identified. The suspects attempted (to no avail) to have residents buzzthem
in to gain access to the building, but ended up sneaking in behind a tenant
without the tenant's knowledge.
o 22 quality control inspections were completed by program administrators (an
annual requirement of HUD). Sadly, 50o/o of the units inspected failed because
the residents failed to keep the units up to HUD standards.
(f) Community Service (Ms. Richwine)
o Prepared and submitted documentation for several rounds of advertising with the
Tri-City Herald.
. Updated the Family Self- Sufficiency Action Plan - had not been updated since
1998.
o Arrangedtrainingopportunities:
o Fair Housing
o Defensive Driving
o Recognizing Hoarding
o Made travel arrangements and registered staff as needed to attend trainings for:
o Association of Washington Housing Authorities
o Unclaimed Property in Washington
Capital Fund Guidebook
6, NEW BUSINESS
(a) Resolution #15116-936 Tax Credit Project Development - Connell
Mr. Garcia made a motion to adopt the resolution and Ms. Clark seconded it.
Mr. Bishop asked about HACPFC's liability, should the project fall through. Mr.
Anderson answered that our commitment for the previous project was $100,000
but that was replaced with pre-development loan funds. Mr. Anderson said that if
the project doesn't get funded this time, we could use the funds to reapply for the
same project during the next funding round.
Ms. Quintanilla asked when the brakes could be put on the project. Mr. Anderson
responded that we could stop the process at the tax credit application point.
The motion passed unanimously, 4 ayes, 0 nays.
(b) Resolution #15/16-937 Replacing Procurement Policy
Mr. Bishop made a motion to adopt the resolution. Ms. Clark seconded it.
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(c)
Board of Commissioners Meeting Minutes
July 300 2015
Page 4 of 4
Mr. Bishop asked why the policy needed to be replaced. Mr. Anderson responded
that HUD gave new guidelines on dollar threshold increases as well as updated
some language so it was more cost effective to replace the whole policy with a
provided template then to try to make the updates page by page in our old policy.
The motion was passed unanimously,4 ayes,O nays.
Resolution #15116-938 Amending the Section 8 Administrative Plan and the
Public Housing Admissions and Continued Occupancy Policy
Mr. Garcia moved to adopt the resolution and Mr. Bishop seconded.
The motion passed unanimously,4 ayes,0 nays.
Motions arising from board discussion of previous motions or discussion - none
Urgent matters not included in the agenda due to lack of time - none
(d)
(e)
7.OTHER BUSINESS
(a) Tenant Council President's Report
Ms. Quintanilla asked how the tenant council creation was going. Mr. Moore
replied that the process has to begin again because virtually all participants bowed
out due to personality conflicts. We're back to ground zero.
(b) Visitor Agenda - n/a
EXECUTIVE SESSION
At 4:42 p.m. the commissioners adjourned to executive session in accordance with RCW
42.30.1 l0 (b) for I 5 minutes.
RECONVENE OPEN SESSION
The regular session was reconvened at 4:57 p.m.
ADJOURNMENT
The meeting was adjourned at 4:58 p.m.
The Board of Commissioners will next meet in regular session on August 27 ,2015,4:00 p.m.
Chair, Board of Commissioners
8.
9.
10.
Idabell Quintanilla rson, PHM
, Board of Commissioners
:Richwine, CMH
Recording Secretary
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