HomeMy WebLinkAboutMurray Smith & Associates Inc - 2016 Comp Water System Plan UpdateORIGINAL
PROFESSIONAL SERVICES AGREEMENT
2016 Comprehensive Water System Plan Update Project
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter refer -red to as "City", and Murray, Smith & Associates, Inc.,
hereinafter referred to as "Consultant," on the Jday of G�;r 2015.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scone of Services. The Consultant shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin as soon as this agreement is executed and be completed
in accordance with the project schedule outlined in Exhibit A (Draft Comprehensive
Water System Plan Update by May 13, 2016 and Final Comprehensive Water System
Plan Update by January 31, 2017).
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the
performance of such services. Such payment shall be full compensation for work
performed or services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
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reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
❑ Hourly (Single Rate): $ per hour plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City; or
M Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of $180,000 without the prior written authorization by the City; or
❑ Fixed Sum: A total of $ ; or
❑ Other:
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City
may, at its discretion, conduct an audit at its expense, using its own or outside
auditors, of the Consultant's activities which relate, directly or indirectly, to this
Agreement. Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses,
registration documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may
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be necessary to assure proper accounting of all funds paid pursuant to this
Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Consultant
agrees that the City, or its designee, shall have full access and right to examine
any of said materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Consultant for performing the
services subject to this Agreement, as well as any final product, collectively
referred to as "work product," shall be deemed as the exclusive property of the
City, including copyright as secured thereon. Consultant may not use them except
in connection with the performance of the services under this Agreement or with
the prior written consent of the City. Any prior copyrighted materials owned by
the Consultant and utilized in the performance of the services under this
Agreement, or embedded in with the materials, products and services provided
thereunder, shall remain the property of the Consultant subject to a license
granted to the City for their continued use of the products and services provided
under this Agreement. Any work product used by the Consultant in the
performance of these services which it deems as "confidential," "proprietary," or
a "trade secret" shall be conspicuously designated as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall
become the property of the City, and tender of the work product and summary
shall be a prerequisite to final payment under this Agreement. The summary of
services provided shall be prepared at no additional cost, if the Agreement is
terminated through default by the Consultant. If the Agreement is terminated
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56
RCW "Public Records Act." All preliminary drafts or notes prepared or gathered
by the Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City
action.
6.2 If the Consultant becomes a custodian of public records of the City and request
for such records is received by the City, the Consultant shall respond to the
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request by the City for such records within five (5) business days by either
providing the records, or by identifying in writing the additional time necessary to
provide the records with a description of the reasons why additional time is
needed. Such additional time shall not exceed twenty (20) business days unless
extraordinary good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the
pending release and to reasonably cooperate with any legal action which may be
initiated by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant.
No agent, employee, officer or representative of the Consultant shall be deemed to
be an employee, agent, officer, or representative of the City for any purpose, and
the employees of the Consultant are not entitled to any of the benefits or
privileges the City provides for its employees. The Consultant will be solely and
entirely responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any
employee, agent or servant from employment on this Project who, in the City's
sole discretion, may be detrimental to the City's interest.
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8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages,
demands, suits, judgments, including attorney fees, arising out of, or as a result
of, or in connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement
except as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, employees, of subcontractors.
9.1 Minimum Scone of Insurance. Consultant shall obtain insurance of the types
described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
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9.1.2 Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
injury. The City shall be named as an insured under the Consultant's
Commercial General Liability insurance policy with respect to the work
performed for the City.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no
less than:
❑ $1,000,000 each occurrence;
® $2,000,000 general aggregate; or
❑ $ each occurrence; and $ general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
❑ $1,000,000 per claim;
® $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant's insurance coverage shall be primary insurance as
respects the City. Any insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
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9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the
insurance requirements of the Consultant before commencement of the work.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Consultant shall ensure that
applicants are employed, and that employees are treated during employment in the
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Consultant shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
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13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written
notice in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions
of this Agreement and fails to correct such noncompliance within five (5)
business days of written notice thereof, the City may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
Consultant setting forth the manner in which the Consultant is in default. The
Consultant will only be paid for services and expenses complying with the terms
of this Agreement, incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Ahmad Qayoumi, PE, or his/her designee
Public Works Director
525 North 3rd
PO Box 293
Pasco WA 99301
gavoumiaAmasco-wa.gov
14.3.2 For the Consultant: Joe Foote, PE, or his/her designee
421 W. Riverside Avenue, Suite 762
Spokane, WA 99201
Joe.Foote rasa-ep.com
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
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15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
similar event or other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modification of this Agreement or change order affecting this Agreement shall be in
writing and signed by both parties.
18. Authorization. By signature below, each parry warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
CITY OF PASCO, WASHINGTON
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
CONSULTANT
J e Ate, E, Project Manager
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MURRAY, SMITH & ASSOCIATES
PROPOSED SCOPE AND FEE FOR
COMPREHENSIVE WATER SYSTEM PLAN UPDATE
FOR
CITY OF PASCO
PROJECT OVERVIEW AND UNDERSTANDING
Murray, Smith & Associates, Inc. (MSA) has developed the following scope of work and fee
estimate for updating the City of Pasco (City) Comprehensive Water System Plan (CWSP).
The City plans to update its CWSP to provide a capital improvement plan that will meet the
City's needs and fulfill regulatory requirements governed by the Washington State
Department of Health (DOH) Office of Drinking Water (ODW) and in accordance with
Washington Administrative Code (WAC) 246-290-100. The City's existing 2010 Water
Comprehensive Plan was approved by DOH in October 2010. To align the review and
approval of this CWSP update with the other cities, ODW has notified the City that it needs
to submit a draft CWSP for review by May 13, 2016.
MSA understands that the City desires the following with this project:
• Review the existing City of Pasco 2010 CWSP for required updates as related to new
laws, regulations, and rules per the ODW, and the Washington State Department of
Ecology.
• Evaluate the existing water distribution system and facilities; including pumping stations,
storage tanks, raw water treatment systems, pressure reducing valves, and other
associated distribution system appurtenances. The system will be evaluated for existing
and future demand conditions.
• Define and analyze the City's current and future (UGA) water production needs for all
residential, commercial, and industrial service areas. The "donut hole" (currently County)
areas will be included in the analysis.
• Review the City's Water Resources Management Plan (April 2014) and the 2010
Regional Water Forecast and Conservation Plan (2015 version is currently being
completed by the City of Kennewick) for guidance regarding the City's water rights.
Provide updates, as needed.
• Review and update the City's water system hydraulic model (Bently WaterCAD V8i
format). Incorporate existing stand-alone zone updates created by other Consultants to
facilitate previous water system design projects.
• Develop a capital improvement program (CIP) for the following planning horizons:
existing, 2026, and 2036; based upon system needs.
• Update the City's Water Use Efficiency Program (WUE) to current ODW requirements,
to include public notification, ratification, and outreach measures.
• Complete the CWSP Update per the ODW Pre -Plan Agreement dated June 10, 2015 to
obtain ODW approval within the defined schedule enabling the City to maintain a green
operating permit.
City of Pasco MURRAY, SMITH & ASSOCIATES, INC. CWSP Update
August 2015 Engineers/Planners Page 1
Fm1p.. CWSP Scope &15
Exhibit A
MSA will provide drafts of each chapter during the course of the project allowing for City
review and comment prior to the creation of the overall draft CWSP.
SCOPE OF WORK
The proposed scope of work for the City of Pasco Comprehensive Water System Plan has
been developed based on our understanding of the work to be performed. MSA's proposed
work program is organized by the following major tasks:
Task 1— Project Kick -Off Meeting, Project Management and Coordination
Task 2 — Data Collection
Task 3 — Population and Demand Projections
Task 4 — System Analysis
Task 5 — Water Resource Analysis and Water Use Efficiency
Task 6 — Operations and Maintenance
Task 7 — Capital Improvements Plan
Task S — Financial Analysis
Task 9 — Update Comprehensive Water System Plan Appendices
Task 10 — Develop Comprehensive Water System Plan
Detailed descriptions of each major work task follow.
Task 1— Project Kick -Off Meeting, Project Management and Coordination
1.1— Kick -Off Meeting
A kick-off meeting will be held, once notice to proceed has been received, to officially start
the project and discuss the details of the approved scope. MSA will lead the kick-off
meeting with City Staff to introduce the project team, establish project objectives, review
consultant and City communication protocol, discuss the project scope and examine the
project schedule. The primary focus of this meeting will be a discussion of the City's goals
for the project, the schedule, and specific DOH's requirements. Additionally MSA will plan
to tour several of the City water facilities, which is anticipated to include water treatment
facilities and booster pump stations.
Assumptions
• Assumes up to a two (2) hour kick-off meeting with the MSA project manager and
two (2) support staff. Two (2) hours of preparation time is included for the PM.
• Water facility tour for three (3) MSA staff for a four (4) hour duration.
Deliverables
• Action items from the kick-off meeting (delivered electronically)
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F.9.CMPS.,&15
1.2 — General Project Management and Coordination
The purpose of this task is to provide management of the project team, schedule, and budget.
Included in this task are monthly invoicing, budget and schedule review, updates, and
general administrative tasks. Staff and subconsultant management to ensure all work is in
conformance with the scope of services and that quality control reviews are being completed
on all deliverables.
As project manager, Joe Foote, will maintain regular communication with the City and the
team throughout the duration of the project, lead meeting and workshop discussions, keep the
City up-to-date on any study issues or details and make sure the City's input is incorporated
into the work product.
The project will be managed to maintain the scope, schedule, and budget. At a minimum,
updates on project schedule and budget will be provided as part of the monthly invoicing
process.
Assumptions
• Meeting and workshop facilitation will be limited to those specifically identified in
this scope of services.
• The City will provide clear, concise and timely input and review on the work products
produced by the consultant.
• Three (3) hours per month have been budgeted for project management and regular
monthly project update meeting time for the eighteen (18) month project duration.
• Monthly project status conference calls will be held with the City. It has been
assumed that an on-site meeting will be held every other month in lieu of the
conference call.
Deliverables
• Monthly invoices due to the City's project manager each month
• Monthly Project Updates — specifically including budget and schedule status
Task 2 — Data Collection and Review
2.1— Data Collection
This task provides for data collection and coordination with City staff for implementation of
the project. The City will provide a summary of things that have changed from the 2010
CWSP and associated data. MSA will coordinate with City during the data collection
process to ensure all information is gathered prior to developing draft report sections. MSA
will prepare a list of data needs and update as data is obtained. MSA will coordinate with
City of Pasco MURRAY, SMITH & ASSOCIATES, INC. CWSP Update
August 2015 Engineers/Planners Page 3
Fi alpaeco CWSP Scope 8-15
City during the data collection process to ensure all information is gathered in advance of
initiating the work program.
Assumptions
• City to provide to a summary of the changes from 2010 CWSP.
MSA and the City will endeavor to identify and collect required data in a timely
manner so as to not impact the project schedule.
Deliverables
• Formal data request(s)
2.2 — Field Calibration Data Collection
Field calibration data needs to be collected in all pressure zones where boundary conditions
can be determined for update of the City hydraulic model. A field calibration plan will be
developed that will include the identification of the number and location of pressure and flow
measurements in the system. The plan will identify the general process for measuring
pressure and flow in the system for use in the actual data collection. It is assumed the City
will gather the field data.
Assumptions
• It anticipated that six (6) hydrant pressure and flow measurements will be completed
per pressure zone for a total of 18 pressure and flow measurements.
• The field testing may require up to three (3) days of field time by City crews.
• The City will take the lead in collecting pressures and flows in the system including
providing all the required calibrated equipment.
• No field calibration data collection support will be required by MSA.
• City staff will ensure the SCADA is recording at all facilities during the field
calibration effort.
• The City will provide an electronic summary of all the fire flow tests that will
include; date, time, location of tests and results of both the static and fire flow
conditions.
• The City will provide SCADA information for all facilities in an electronic format for
the time of the field testing in adequate time resolution (i.e. 1 to 5 minute).
Deliverables
• Field Calibration Data Collection Plan
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August 2015 Engineers/Planners Page 4
F alpawo CWSPScope 15
Task 3 • Population and Demand Projections
The development of future population growth and associated water demand projections is a
fundamental building block for determining the City's future needs. Of equal importance is
understanding where in the system growth will occur so that infrastructure is adequately
sized. In this Task, MSA will work with the City to develop and describe these items.
Several pieces of information will be required to successfully project population and
demands. These include:
• Regional Water Forecast and Conservation Plan (RWFCP)
• Current and future service area boundaries
• Location based population information
• Pressure zone delineation
• Historical water usage by customer location
• Historical water production records
• 20 year population projections
Current population and water production records will be used to determine per capita
demands and equivalent residential unit (ERU) based demands that can then be used for
future forecasting. MSA will assume that the defined maximum day and peak hour demand
factors do not need to be updated.
Future demands estimates developed as part of the Regional Water Forecast and
Conservation Plan Update (RWFCP) will be incorporated into the CWSP update for the six
(6), 10 and 20 -year demand projections. Reduction in demand associated with water use
efficiency measures defined in the City's from the Water Use Efficiency (WUE) section will
be used to develop a demand projection with water savings.
It is the intent of the CWSP to tie future improvements to population and the related water
usage thresholds, not necessarily dates in time. This will enable the City to utilize maximum
day demands (MDD) for example, as "trigger points" for determining when new supply or
storage should be constructed.
Assumptions
• MSA will utilize City and County Comprehensive Plan information unless other
information is provided.
• Six (6), 10 and 20 -year projections will be made for population and demand by
pressure zone based on the RWFCP.
Deliverables
• Draft updated chapters 2, 3 and 4 from the 2010 CWSP summarizing the planning
area information, population, demand projections.
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August 2015 Engineers/Planners Page 5
F alp.. cwsP scope 8-I5
Task 4 • System Analysis
Task 4 includes update of system inventory, description, and analysis of the major
components of the City's distribution system including, water treatment plants, booster
stations, and reservoirs. The City will update the system inventory and description Chapter
1, Overview of Pasco's Water System of the 2010 CWSP and provide to MSA for
incorporation in the CWSP update. The analysis will identify deficiencies and improvements
associated with system capacity and condition of pumping and storage facilities. It also
includes an evaluation of the City's compliance with current and proposed water quality
regulations.
4.1 — Review Design Standards
The design standards applicable to the City's system and used in the hydraulic analysis will
be identified including minimum and maximum pressures, velocity and fire flows. Most of
these standards will be based on the ODW requirements described in the WAC, or if desired,
a more conservative standard, set by the City.
Assumptions
• The design standards agreed upon as part of this subtask will be used to identify
hydraulic deficiencies in the hydraulic analysis.
• The City will coordinate with the fire marshal to identify fire flow requirements if
different than the previous CWSP.
Deliverables
• A table summarizing the City's selected design criteria will be provided to the City.
4.2 — Hydraulic Model Update
Model Update — MSA will review and update the City's existing Bentley V8i model
hydraulic model. This includes incorporation of existing stand-alone zone updates created
by other consultants to facilitate previous water system design projects.
Model Mass Balance and Demand Allocation — Utilizing the City's SCADA and pumping
information, MSA will complete a mass balance of water use within each pressure zone.
Using this information and utilizing the City's billing records, MSA will recommend the best
approach to allocated customer demand within the model. Historical production and
SCADA records will be obtained for the previous three (3) years and customer demands will
be peaked to match average, maximum and peak demands in the model. Future demands
will be allocated based on the work performed in Task 4 by pressure zone for existing, 10
and 20 -year horizons.
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Model Calibration — MSA will conduct a steady state calibration of the model using the field
pressures and flows as well as boundary condition information for all facilities collected by
City staff. Based on the results of the calibration, additional tests may be required to validate
model results. Calibration results will be documented in tabular and graphical format for
inclusion in the CWSP.
Assumptions
• The City will provide the latest copy of the existing Bentley V8i model.
• That all information required to update the model is readily available from City
sources in electronic format, such as GIS for new development areas and existing
stand-alone zones for the past six (6) years.
• MSA will recommend an approach to locate customer demands within the model.
• No field data collection will be required by MSA.
• Adequate historical SCADA records are available in electronic format.
• Accuracy of the calibration will be targeted at 5 psi difference for static tests and 10
psi difference for fire flows.
Deliverables
• Results of the steady state calibration and a calibrated model will be provided to the
City.
4.3 — Model Analysis
Using the updated hydraulic model, MSA will evaluate the hydraulics of the distribution
system. MSA will conduct steady state evaluations under ADD, MDD, PHD and Fire Flow
for existing, 10, and 20 -year scenarios. Where deficiencies are found MSA will provide
initial recommendations for discussion under Subtask 4.6 — System Analysis Workshop.
MSA will provide documentation in the form of a narrative as well as tables and figures for
summarizing the analysis for inclusion in the CWSP.
Assumptions
• MSA will analyze the water system under the existing, 10, and 20 -year demand
scenarios without conservation measures.
• The City will provide feedback to MSA on areas that are identified with deficiencies
in the system.
• The City will provide a list of projects implemented since the 2010 CWSP was
completed.
• The 2010 CWSP will be reviewed to identify what improvements have been
implemented since that time and what areas are of concern.
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Deliverables
• No specific deliverable associated with this subtask.
4.4 — Water Supply and Storage versus Demand Evaluation
An update to previous calculations of water supply versus demand will be calculated on a
pressure zone by pressure zone basis for existing, 10, and 20 -year scenarios. This will
include the evaluation of standby power as well as PHD and MDD plus fire flow compared
with available supply. Using ODW guidelines, requirements for storage components will
also be calculated. Storage components include, operational, equalizing, standby and
fire/emergency storage. These calculations will also be conducted under existing, 10, and
20 -year scenarios.
Assumptions
• MSA will analyze the water system under the existing, 10, and 20 -year demand
scenarios.
• The City will provide feedback where requested.
Deliverables
• Supply and storage requirements will be summarized in the system analysis chapter.
4.5 - Water Quality and Regulations
This subtask will update the water quality and regulations section from the 2010 CWSP. No
significant changes are proposed, however all existing regulations will be updated, new ones
that have been added and a short summary of future proposed regulations will be provided.
A summary of trends and areas of concern for the City from a water quality perspective will
be provided.
Assumptions
• The City will provide a summary of all water quality sampling since 2009.
Deliverables
• Water quality and regulation chapter will be updated as part of this subtask.
4.6 —System Analysis Workshop
Once the model has been simulated under existing, 10, and 20 -year scenarios and City
provided condition improvements at existing system facilities have been assessed, a
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workshop will be conducted with City staff to discuss the resulting deficiencies and
alternatives for potential improvements.
Assumptions
• Additional modeling of what -if scenarios is not part of this subtask.
• City staff to provide list of condition based facility improvements to be included in
the capital improvement plan.
• A one day workshop of up to four (4) hour duration for two (2) MSA staff will be
held on-site with City staff and MSA to discuss the deficiencies and identify potential
solutions.
• One day of preparation time for the project manager and staff engineer are included in
the budget.
• The City will update Chapter 1 of the 2010 CWSP electronically and provide to MSA
for incorporation into the CWSP update. MSA will assist the City with update of
Figure 1-1 and City will update Figures 1-2 and 1-3 for Chapter 1.
• If the City requests MSA to update the Chapter 1 of the 2010 CWSP this scope will
need to be amended to include this additional effort, estimated at $5,000.
Deliverables
• A preliminary listing of the proposed capital improvement projects will be produced.
• Draft updated chapters 1, 7 and 8 from the 2010 CWSP summarizing the system
analysis.
Task 5 — Water Resource Analysis and Water Use Efficiency
5.1— Water Use Efficiency (WUE) Program
The WUE Program developed for the 2010 CWSP will be reviewed and updated to meet the
requirements WAC 246-290-810 and the Quad Cities Water Right. The City's Water
Resources Management Plan and the current Regional Water Forecast and Conservation Plan
will used for developing WUE measures. MSA will be supported by GSI Water Solutions
(GSI) during this task and will leverage their Quad Cities Water Right and regional water
resource management experience. Update of the current WUE Program is anticipated to
include the following:
• Update of existing WUE goals, development of new goals, and documentation of
goals
• Describe measures that will be implemented. Pre -Plan Agreement indicates 9
methods need to be developed.
• Incorporate conservation requirements of the Quad Cities Water Right (QCWR) and
Regional Water Forecast and Conservation Plan (RWFCP).
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• Provide evaluation summary of measures not implemented.
• Describe consumer education.
• Estimate projected water savings.
• Define evaluation process for program effectiveness.
Assumptions
• WUE Program will be based on the update of the 2010 CWSP WUE Section.
Deliverables
• Updated WUE Program for inclusion in the CWSP update.
5.2 — Water Rights Assessment
Water rights assessment to update the City's water rights self-assessment will include the
following elements:
• Meet with City to review recent changes regarding the City's water rights.
• Document any intergovernmental agreements (IGAs) and memorandum of agreement
(MOAs) and describe context.
• List any deadlines related to actions specific individual water rights to preserve and
manage.
• Integrate any irrigation system related items.
• Provide description of how irrigation system integrates to lower potable demand.
• Meet with Ecology to discuss City's water rights.
• Description of opportunities and limitations associated with the QCWR in light of
OCR mitigation measures, funding opportunities, and recent perspectives on
acceptable mitigation.
• Provide description of opportunities for State -funded self -mitigating seasonal use of
the QCWR (through ASR)
Assumptions
• City will provide current water rights status and associated documentation.
• Two (2), 2 hour meetings with the City and Ecology for two (2) MSA and GSI staff.
• Evaluation of specific water right opportunities is not included as part of this scope, if
the City wants to evaluate opportunities for expanding water right capacity this scope
will need to be amended to include this additional effort, estimated at $10,000.
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Deliverables
Water use efficiency and water rights assessment section will be updated as part of
this subtask.
Task 6 — Operations and Maintenance
The City will update the operations and maintenance section from the 2010 CWSP
electronically and provide to MSA. This will incorporate the changes the City has made over
the past 5 years to the Operations and Maintenance Program.
Elements of this subtask for the City to update are anticipated to include:
• Update in water system management, including changes in staff, certifications and
responsibilities.
• Updates to routine operating procedures and preventative maintenance.
• Updates to water quality monitoring program.
• Updates to cross connection program.
Assumptions
• The City will update the 2010 CWSP Operations and Maintenance Program for the
water system and provide to MSA in electronic format.
• The City will provide the updated information on the water quality monitoring
program in electronic format.
• If the City requests MSA to update the Operations and Maintenance chapter this
scope will need to be amended to include this additional effort, estimated at $5,000.
Deliverables
• The Operations and Maintenance chapter will be updated as part of this subtask.
Task 7 — Capital Improvement Plan
Task 7 will be focused on the development of a capital improvement plan (CIP) for the next
20 years but will also focus on the next six (6) and 10 years. There are two primary pieces to
this task; the development of the unit costs that are applied to each of the identified project
and the CIP prioritization workshop.
7.1 — Development of Unit and Project Costs
Based on the recommendations from Task 4, a list of proposed projects based on hydraulic
deficiencies and City identified condition or O&M related deficiencies will be generated.
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Unit costs for pipelines, pump stations and reservoirs in particular will be developed for
generating project specific order of magnitude costs. Each project will be described in terms
of the reason for the improvement, the location, its size and extent, as well as the total project
cost including engineering and construction. A system wide figure will be generated
showing the improvements along with a unique identifier for each scenario.
MSA will compare the capital improvements identified within the City's existing CIP with
those generated as part of this CWSP update. Where project costs are different, these
differences will be reviewed and incorporated into the CWSP where appropriate.
Where possible, a demand threshold will be identified that defines when a specific project is
required, that will also be associated with a projected timeframe.
Assumptions
• The City will provide bid tabs for all water projects constructed over the past 10
years.
• The City will provide the existing water system capital project list and identify
completed projects.
• MSA will utilize cost estimating conducted for other northwest utilities cost estimate
references (e.g. RS Means) and the current Engineering News Record (ENR) indices.
• Order of magnitude cost estimates in 2016 dollars that are accurate to within plus
50% and minus 30%.
• CIP project specific figures will not be generated as part of this scope of work.
Deliverables
• A draft CIP project list will be developed as part of this subtask.
7.2 — CIP Prioritization Workshop
MSA will conduct a prioritization workshop based on the draft CIP. MSA will work with
the City to develop criteria for the prioritization based on a number of factors including;
whether it is an existing deficiency or not, the extent of the deficiency, number of customers
impacted, type of customer impacted, whether it addresses both a hydraulic and condition
deficiency, and others. Projects to be implemented in the first six (6) years will be identified
first, then those between 6 and 10 years, and last those between 10 and 20 years.
This task provides for updating each chapter in the Comprehensive Water System Plan.
Under this task, draft sections will be prepared and submitted to the City electronically for
review and comments. Address and respond to City review comments. The detailed subtasks
are as follows:
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Assumptions
• A full day on-site workshop has been budgeted for this task. Appropriate MSA task
leads and City staff will be required.
• MSA will leverage City staff and existing City CIP documentation where possible
and appropriate.
Deliverables
• A draft prioritized CIP will be developed.
• Update of the CIP chapter in the CWSP based on recommended CIP.
Task 8 — Financial Analysis
The City will develop the financial plan chapter based on coordination with their financial
consultant (FCS Group) to provide a summary of the City's financial model including water
rate and connection fee structure. The City's financial model will be compared with the
projected capital improvement plan costs over the next six (6) years. The City will review
financial performance over the past six (6) years, summarizing noteworthy financial trends.
The City's financial model should allow for the ability to maintain cash flow stability and to
fund capital and emergency improvements.
The City will summarize this information in the financial chapter as part of the updated
CWSP.
Assumptions
• FCS Group will be contracted directly by the City.
• The City will provide the financial plan chapter of the financial analysis completed by
FCS Group for MSA to incorporate into the CWSP Update.
• MSA will provide CIP as required for the City's budget and rate study.
• If the City requests MSA to develop the financial plan chapter this scope will need to
be amended to include this additional effort, estimated at $9,000.
Deliverables
• Update of the financial analysis chapter in the CWSP.
Task 9 — Update Comprehensive Water System Plan Appendices
This task provides for required elements to be included in the appendices, consisting of the
most recent information available. It is anticipated that MSA will include the following
information provided by the City in the appendices:
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FmIpum CWSP Smile 8-15
a. Agreements
b. Water Facilities Inventory (WFI) Form
c. Water System Facility Data
d. Consistency Statement Checklist
e. SEPA Checklist (to be completed by the City)
f. Water Use Efficiency Program
g. Water System Construction Standards
It. Cross Connection Control Program
i. Fire Code
j. Annual Water Quality Report
k. Coliform Monitoring Plan
1. Water Ordinances
m. Water rights
n. Regional Water Forecast and Conservation Plan
o. Water Resources Management Plan
p. Irrigation System Master Plan
Assumptions
• The City will provide appendices information in electronic format for MSA's
inclusion in the CWSP update.
Deliverables
• Update of the appendices in the CWSP.
Task 10 — Develop Comprehensive Water System Plan
10.1— Develop Draft Comprehensive Water System Plan
This subtask provides for developing and compiling of the Draft CWSP for distribution to
the City and for "Agency Review". The draft CWSP will be produced in both electronic
(PDF) and hard copy formats. Elements of this subtask include:
• Update Summary of Pasco's Water System section.
• Develop cover, title page, table of contents, and appendices dividers. Format all
documents produced by MSA to be consistent throughout.
• Combine all chapters, figures, and appendices into one file and convert to PDF format
and provide the City one (1) electronic copy on CD.
• Perform quality assurance and quality control (QA/QC) review by senior staff prior to
distribution of CWSP.
• Produce two (2) hard copy sets of CWSP and assemble into 3 -ring binders for
"Agency Review".
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Assumptions
• The City comments will be minor based on review and feedback from individual
section updates from the provide appendices information in electronic format for
MSA's inclusion in the CWSP update.
Deliverables
• Draft CWSP for City and "Agency Review"
10.2 — Council Presentation
MSA will provide information to the City for the development of a presentation for Council
once the draft has been reviewed. The public presentation will be held to present a summary
of the CWSP to the City Council and to meet ODW requirements for public presentation of
the CWSP.
Assumptions
• MSA will provide information to the City for the development of a CWSP
presentation for one (1) City Council session.
• If the City requests MSA to prepare a presentation on the CWSP update and present
to City Council this scope will need to be amended to include this additional effort.
Deliverables
• Information for City to develop the PowerPoint City Council presentation.
10.3 — Develop Final Comprehensive Water System Plan
This task provides for the review of comments from regulatory agencies and preparation of
letters with responses, including modifications to the plan, as necessary. A final document
that incorporates all final City will be prepared and submitted to the City and ODW.
This task will produce a final CWSP per the comments and recommendations compiled from
the City and the regulatory agencies. The final plan will be transmitted to ODW for final
approval. Deliverables shall include:
Assumptions
• MSA will develop one final hardcopy and electronic of the CWSP update for the
City, if the City requests additional copies this scope will need to be amended to
include this additional effort.
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Deliverables
• One (1) hard copies of the final CWSP, bound in three-ring binders. One (1) hard
copy of the appendices.
• One (1) electronic copies of the final CWSP in PDF format on CD.
• One (1) electronic copy of the final CWSP sections in Word on CD for the City's use.
PROPOSED PROJECT FEE
MSA proposes to complete the work as detailed above on a time and expenses basis as
summarized in the enclosed Fee Estimate. The total not -to -exceed amount is based on the
scope of work incorporated herein and will not be exceeded without approval and written
authorization. The Fee Estimate is based upon MSA's current Schedule of Charges as
attached.
PROPOSED PROJECT SCHEDULE
It is anticipated that this work be completed within eighteen (18) months of receiving Notice
to Proceed, barring any significant delays by other parties. Draft CWSP update will to be
complete by May 13, 2016 and Final CWSP update to be completed by January 31, 2017.
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2015 SCHEDULE OF CHARGES
Personnel:
Labor will be invoiced by staff classification at the following hourly rates, which are valid from January
1, 2015 to December 31, 2015. After this period, the rates are subject to adjustment.
Principal Engineer IV
199.00
Principal Engineer III
190.00
Principal Engineer II
184.00
Principal Engineer I
178.00
Professional Engineer LY
170.00
Professional Engineer VIII
162.00
Professional Engineer VII
154.00
Professional Engineer VI
146.00
Professional Engineer V
138.00
Professional Engineer IV
130.00
Engineering Designer IV
130.00
Professional Engineer 11I
122.00
Engineering Designer III
122.00
Engineering Designer II
112.00
Engineering Designer
103.00
Technician IV
125.00
Technician I11
111.00
Technician 11
97.00
Technician I
82.00
Administrative III
88.00
Administrative II
82.00
Administrative 1
72.00
Project Expenses:
Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost.
These expenses include the following:
CADD Hardware/Software
$18.00/hour
Modeling and GIS Hardware/Software
$10.00/hour
Mileage
Current IRS Rate
Postage and Delivery Services
At Cost
Printing and Reproduction
At Cost
Travel, Lodging and Subsistence
At Cost
Outside Services:
Outside technical, professional and other services will be invoiced at actual cost plus
10 percent to cover administration and overhead.
Boise MURRAY, SMITH & ASSOCIATES, INC.
2015 Engineers/Planners
Exhibit B
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