HomeMy WebLinkAboutHDJ Group TIB Grant Application AsstORIGINAL
1FCI PUBLIC WORKS DEPARTMENT (509) 545-3444 / FAX (509) 543-5728
, 'j PO Box 293 (525 North 3 Avenue) Pasco, Washington 99301 / www.pasco-wa.gov
LETTER OF AGREEMENT
August 12, 2015
HDJ Design Group, PLLC
Attn: John Manix, PE
314 W. 15" Street
Vancouver, WA 98660
RE: Letter Agreement — TIB Grant Application Assistance
Dear Mr. Manix:
The City desires to engage the professional services and assistance of HDJ Design Group,
PLLC to provide Application Assistance with respect to TIB Grant Applications.
The scope of services is outlined on Attachment A (1 page) with an estimated cost of not to
exceed $4,900 and a completion date of August 20, 2015.
The City of Pasco and HDJ Design Group, PLLC agree to the terms of this Letter Agreement
by signing below:
Ahmad Qayou E Date
Public Works Director
City of Pasco
AQ/pma
I
This is Attachment 1, consisting of,? pages; to
Task Order 12 dated August 5, 2015,
Scope of Work for TIB Grant Application Assistance to the City of Pasco
A. Assumptions
The following assumptions are incorporated into this scope of work:
• The grant applications are due August 21, 2015 and submitted by the City of Pasco
• The City of Pasco will develop the scope of work for each project with suggested refinements
by the HDJ to improve ranking by TIB
• HDJ will be given scoping information as soon as possible to provide time to prepare materials
• The scope of work is not well understood. HDJ will provide technical assistance as needed to
meet TIB grant deadline
• The $4,900, not to exceed amount, assumes approximately 40 hour of assistance.
• A conference call will be set up for City staff to brief HDJ on projects status and need for
assistance on each project.
B. Grant Application Assistance
This task includes the following work elements:
• Review scope of services to improve TIB score
• Prepare or assistance with preparation of grant application narrative
• Figures associated with grant applications including vicinity map and graphic representation of
scope of work
• Prepare cost estimates of scope of work at the concept level associated with grant applications
• Assist with data collections necessary for grant applications
Deliverables:
• Comments on scope as needed
• Grant application text for inclusion into final application
• Cost estimate
• 8"XII"and lI"X17" figures grant application figures
C. Budget
The City would be billed on a time and material basis not to exceed $4,900
Exhibit A