HomeMy WebLinkAboutLeak Location Services 3 Ponds PPWRFVIGINAL
PROFESSIONAL SERVICES AGREEMENT
Geomembrane Leak Location Resurvey for Three (3) Ponds
at the City of Pasco Process Water Reuse Facility
(LLSI Proposal 2145B)
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and Leak Location Services, Inc.,
hereinafter referred to as "Consultant."
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin as soon as this agreement is executed and promptly be
completed prior to December 31, 2015, in accordance with the schedule attached hereto
as Exhibit A.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the
performance of such services. Such payment shall be full compensation for work
performed or services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
Professional Services Agreement— Leak Location Services, Inc.
Geomembrane Leak Location Resurvey for Three (3) Ponds at the City
of Pasco Process Water Reuse Facility (LLSI Proposal 214513) Page I of 9
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
❑ Hourly (Single Rate): $ per hour plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City; or
❑ Hourly (Multiple Rate): Such rates as identified on Exhibit _, plus
actual expenses incurred as provided under this Agreement, but not to
exceed a total of $ without the prior written authorization
by the City; or
® Fixed Sum: A total of $ 28.850.00 or
❑ Other:
4. Resorts and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City
may, at its discretion, conduct an audit at its expense, using its own or outside
auditors, of the Consultant's activities which relate, directly or indirectly, to this
Agreement. Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses,
registration documents, and permits or proof of their issuance or renewal.
Professional Services Agreement— Leak Location Services, Inc.
Geomembrane Leak Location Resurvey for Three (3) Ponds at the City
of Pasco Process Water Reuse Facility (LLSI Proposal 214513) Page 2 of 9
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may
be necessary to assure proper accounting of all funds paid pursuant to this
Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Consultant
agrees that the City, or its designee, shall have full access and right to examine
any of said materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Consultant for performing the
services subject to this Agreement, as well as any final product, collectively
referred to as "work product," shall be deemed as the exclusive property of the
City, including copyright as secured thereon. Consultant may not use them except
in connection with the performance of the services under this Agreement or with
the prior written consent of the City. Any prior copyrighted materials owned by
the Consultant and utilized in the performance of the services under this
Agreement, or embedded in with the materials, products and services provided
thereunder, shall remain the property of the Consultant subject to a license
granted to the City for their continued use of the products and services provided
under this Agreement. Any work product used by the Consultant in the
performance of these services which it deems as "confidential," "proprietary," or
a "trade secret" shall be conspicuously designated as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall
become the property of the City, and tender of the work product and summary
shall be a prerequisite to final payment under this Agreement. The summary of
services provided shall be prepared at no additional cost, if the Agreement is
terminated through default by the Consultant. If the Agreement is terminated
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56
RCW "Public Records Act." All preliminary drafts or notes prepared or gathered
by the Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City
action.
Professional Services Agreement—Leak Location Services, Inc.
Geomembrane Leak Location Resurvey for Three (3) Ponds at the City
of Pasco Process Water Reuse Facility (LLSI Proposal 214513) Page 3 of 9
6.2 If the Consultant becomes a custodian of public records of the City and request
for such records is received by the City, the Consultant shall respond to the
request by the City for such records within five (5) business days by either
providing the records, or by identifying in writing the additional time necessary to
provide the records with a description of the reasons why additional time is
needed. Such additional time shall not exceed twenty (20) business days unless
extraordinary good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the
pending release and to reasonably cooperate with any legal action which may be
initiated by the Consultant to enjoin or otherwise prevent such release.
Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant.
No agent, employee, officer or representative of the Consultant shall be deemed to
be an employee, agent, officer, or representative of the City for any purpose, and
the employees of the Consultant are not entitled to any of the benefits or
privileges the City provides for its employees. The Consultant will be solely and
entirely responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
Professional Services Agreement — Leak Location Services, Inc.
Geomembrane Leak Location Resurvey for Three (3) Ponds at the City
of Pasco Process Water Reuse Facility (LLSI Proposal 2145B) Page 4 of 9
7.4 The City may, at its sole discretion, require the Consultant to remove any
employee, agent or servant from employment on this Project who, in the City's
sole discretion, may be detrimental to the City's interest.
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages,
demands, suits, judgments, including attorney fees, arising out of, or as a result
of, or in connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement
except as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, employees, or subcontractors.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
Professional Services Agreement — Leak Location Services, Inc.
Geomembrane Leak Location Resurvey for Three (3) Ponds at the City
of Pasco Process Water Reuse Facility (LLSI Proposal 2145B) Page 5 of 9
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
9.1.2 Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
injury. The City shall be named as an insured under the Consultant's
Commercial General Liability insurance policy with respect to the work
performed for the City.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no
less than:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
® $1,000,000 each occurrence; and $2,000,000 general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant's insurance coverage shall be primary insurance as
respects the City. Any insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
Professional Services Agreement — Leak Location Services, Inc.
Geomembrane Leak Location Resurvey for Three (3) Ponds at the City
of Pasco Process Water Reuse Facility (LLSI Proposal 214513)
Page 6 of 9
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
9.4 Acceptability of Insurers. Insurance is to placed with insurers with a current A.M.
Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the
insurance requirements of the Consultant before commencement of the work.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Consultant shall ensure that
applicants are employed, and that employees are treated during employment in the
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Consultant shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Professional Services Agreement — Leak Location Services, Inc.
Geomembrane Leak Location Resurvey for Three (3) Ponds at the City
of Pasco Process Water Reuse Facility (LLSI Proposal 2145B) Page 7 of 9
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written
notice in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions
of this Agreement and fails to correct such noncompliance within five (5)
business days of written notice thereof, the City may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
Consultant setting forth the manner in which the Consultant is in default. The
Consultant will only be paid for services and expenses complying with the terms
of this Agreement, incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Ahmad Qayoumi, or his/her designee
Public Works Director
525 North 3'a
PO Box 293
Pasco WA 99301
g ayoumia(i0asco-wa. gov
14.3.2 For the Consultant: Matthew Kemnitz, or his/her designee
Leak Location Services, Inc.
16124 University Oak
San Antonio, TX 78249
mkemnitz(a,llsi.com
Professional Services Agreement— Leak Location Services, Inc.
Geomembrane Leak Location Resurvey for Three (3) Ponds at the City
of Pasco Process Water Reuse Facility (LLSI Proposal 2145B) Page 8 of 9
15. Disuute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
similar event or other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modification of this Agreement or change order affecting this Agreement shall be in
writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the 2q day of ,Ttd, l , 2015.
CITY OF PASCO, WASHINGTON:
a ell, City Manager
IT ,EST: /�
U
C� e
ebbie Clark, City Clerk
CONSULTANT:
Matthew Kemnitz, Operations Officer/
Project Engineer
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Professional Services Agreement — Leak Location Services, Inc.
Geomembrane Leak Location Resurvey for Three (3) Ponds at the City
of Pasco Process Water Reuse Facility (LLSI Proposal 214513)
Page 9 of 9
LEAK LOCATION SERVICES, INC.
16124 UNIVERSITY OAK • SAN ANTONIO, TEXAS 78249 • (210) 408-12411 FAX (210) 408-1242
LLSI Proposal 2145B
July 16, 2015
A Proposal for:
GEOMEMBRANE LEAK LOCATION RESURVEY FOR
THREE PONDS AT THE PROCESS WATER REUSE
FACILITY NEAR PASCO, WASHINGTON
I. INTRODUCTION
Leak Location Services, Inc. (LLSI) offers the proposed geomembrane leak location services
based on our unparalleled expertise and 22 years of geomembrane leak location experience. The
three ponds at the Process Water Reuse Facility Near Pasco, have a combined area of approximately
1,357,000 square feet and will be lined with a single 60 -mil HDPE geomembrane. The ponds are
empty. This proposal describes the work that will be performed by LLSI and the important site
preparations to be performed by The City of Pasco, Washington for a successful leak location survey.
if. TECHNIQUE
A. General
The electrical leak location method detects electrical paths through the liner caused
by water or moisture in the leaks. A voltage is connected to one electrode placed in a conducting
media covering the liner and another electrode placed in contact with earth ground. Electrical
current flowing through the leaks in the liner produces localized anomalous areas of high current
density near the leaks. These areas are located by making electrical potential measurement scans in
or on the electrically conductive material on the geomembrane liner.
B. Survey of Areas with Bare Liner
This test method is described in ASTM D7002. The water puddle survey method for
bare liners detects electrical current flowing through holes in the geomembrane liner using a small
amount of water that is put in contact with the liner. A squeegee is used to push the water over the
liner. A low voltage electrical supply is connected to earth ground and to the leak detector. When
a hole in the liner is encountered, electrical current will flow through water in the leak contacting
earth ground. The current is monitored using an electronic detector that converts the increase in the
current to an audible tone indication. The water puddle test is not effective on wrinkles. Therefore,
most of the work is scheduled during the cooler part of the work day when wrinkles are minimized.
This type of survey cannot be accomplished during rainfall, when the geomembrane is wet, or when
the geomembrane temperature is below freezing.
4M� Over 20 Years
www.Ilsi.com results@llsi.com
Exhibit A
City of Pasco, Public Works Department Page 2 of 6
July 16, 2015 LLSI Proposal 2145B
III. QUALIFICATIONS AND EXPERIENCE
LLSI is the world leader in geoelectric leak location testing. The present 10 members of
LLSI have a combined total of more than 135 years of commercial geomembrane leak location
experience. LLSI has performed more than 3,008 leak location surveys and more than 431,000,000
square feet of survey.
In the year 2014 alone, LLSI completed 212 geomembrane leak location surveys. The area
surveyed was more than 31,416,000 square feet (721 acres). In the last three years, LLSI has
surveyed 92,373,000 square feet (2,120 acres) of geomembrane.
LLSI has tested triple-, double-, and single -lined landfills, ponds, lagoons, leachpads, tanks,
vaults, highway subgrade, tennis courts, HDPE pipe, and landfill caps, including testing of smooth,
textured, and reinforced geomembranes, including HDPE, LLDPE, PVC, XR-5, CSPER, asphalt,
polyurethane, and polypropylene.
The LLSI leak location equipment, software, and procedures are custom-designed and
fabricated by LLSI to produce unequaled leak detection capabilities. The equipment and procedures
have been improved and optimized through 22 years of field applications.
The principals of LLSI began the development of the geoelectric leak location method at
Southwest Research Institute in 1980 and the first commercial leak location survey was performed
in 1985. Leak Location Services, Inc. was formed in 1992 as a Texas corporation. LLSI owns the
exclusive patent rights on the geoelectric leak location method covered by United States patents
5,661,406 and 6,331,778. LLSI has provided leak location services in 47 states, eight Canadian
provinces, and 28 foreign countries.
The personnel qualifications of Leak Location Services, Inc. are unmatched in the world.
Seven LLSI leak location personnel have more than five years of experience and have surveyed more
than 70 million square feet of geomembrane in the last three years.
LLSIholds weeklytraining meetings to maximize operatorproficiency and knowledge. LLSI
field personnel also have received safety training for OSHA HAZWOPER, OSHA Construction
Safety and Health, OSHA 30 Hour Construction Industry Outreach, MSHA work at surface mines,
SafeLand USA, confined space entry, first aid, and CPR. In addition, LLSI subscribes to the ISN,
PICS, PEC, Browz, and CanQual safety programs.
IV. PROPOSED WORK PLAN
A. General
Theproposedwork willbe conducted on one mobilization bya two -person field crew
from LLSI with the assistance of four -supervised laborers provided the City of Pasco, Washington
City of Pasco, Public Works Department Page 3 of 6
July 16, 2015 LLSI Proposal 2145B
on a single mobilization. The survey of the ponds will require approximately 80 total hours in four
days or nights to complete. The schedule assumes the ponds will be ready when the survey crew
arrives on-site and that no more than five leaks per acre are located.
B. Water Puddle Survevs
All of the areas will be surveyed using the water puddle survey method using a
custom-designed squeegee sensor. The bare geomembrane liner will be systematically scanned with
overlapping coverage. When a leak is detected, it will be located and marked for repair. The area
that has been surveyed will be noted and/or marked so all of the geomembrane lined area is surveyed.
The locations of leaks will be documented. The survey is best performed when the liner is cool and
not subject to wrinkles. Our experience shows the best time to conduct the survey work is between
the hours of 10:00 P.M. and 10:00 A.M. Of course this will depend on the time in the year that the
survey is conducted and the daytime temperatures.
C. Leak Detection Sensitivity
The leak location survey equipment will be tested for proper operation and
functionality using the methods described in the relevant ASTM standard. Proper equipment
operation and functionality are demonstrated if the test hole or artificial leak is detected. The results
of this test are documented.
D. Reporting
The general results of the survey will be reported to a designated representative of
the City of Pasco during the daily progress of the field work. A list of the locations of the leaks
found will be submitted to the representative after completion of the field work and before the survey
personnel leave the site. A letter report documenting the work and results of the surveys will be
prepared and submitted within five days after completion of the field work.
V. PREPARATIONS AND SUPPORT
The City ofPasco will be responsible for preparing the ponds for the surveybefore the arrival
of the LLSI technician. These preparations include:
Provide a source of water for water puddle method survey. A water truck with
pressure pumping capabilities is ideal. The truck water supply or water main must
provide a minimum pressure of 40 psi at a minimum flow rate of 5 gallons per
minute.
Remove standing water from the surface of the bare geomembrane. Isolated patches
of water smaller than about one square yard are acceptable.
City of Pasco, Public Works Department
July 16, 2015
Page 4 of 6
LLS1 Proposal 2145B
Provide lighting if the leak location survey is conducted at night for the water puddle
survey method. A minimum of two lighting trailers are required.
Provide the assistance of four supervised laborers to help with handling the water
hoses and other assistance. The labor support must be available during the hours that
the LLSI crew is working, including working through weekends, if needed.
Allow 0.04 -inch diameter holes to be placed in the geomembrane at the top of the
berms or provide an 8 -foot by 10 -foot scrap piece of geomembrane for water puddle
leak detection sensitivity test..
VI. SCHEDULE
The estimated time required to conduct the survey is approximately 80 man-hours over four
days on one mobilization. This schedule assumes no standby time due to any complications that
might arise. Work will continue through weekends if necessary. This proposal is valid for sixty
days.
VII. COST
The cost for the proposed survey work, including labor, expenses, equipment, mobilization,
survey and report, with additional cost items, if needed, are:
ITEM
COST
A. One round trip reduced mobilization of a two -person field crew, including
expenses*, up to 80 man- hours over four consecutive days
of survey, and report .................................. $ 28,850
TOTAL ESTIMATED SURVEY COST** ....................... IN .850
Additional costs, if required:
B. Hourly cost for additional survey or standby for one-person
(greater of actual time or 8 hours per day,
4 hours minimum for last day) ........................... $ 125
C. Additional mobilization for one person ................... $ 2,550
* Expenses included are airtiansportation, equipment shipping, local transportation, lodging,
meals, and field supplies.
City of Pasco, Public Works Department Page 5 of 6
July 16, 2015 LLSI Proposal 2145B
** Standby time will be charged if the geomembrane or preparations are not ready when the
survey crew arrives each day. If more than the specified number of days are needed to complete the
field work because of lack of preparations or support, delays due to weather (lightning within four
miles, frozen soil, wind chill below 15° F, wind speed above 25 mph, visibility below 1,000 feet,
moderate rainfall, or any other weather condition that would present a safetyhazard), numerous leaks
(more than 5 leaks per acre), or delays caused by circumstances beyond the control ofLLSI, the extra
days of work or standby will be charged at the rate listed in item B.
VIII. INSURANCE
LLSI carries comprehensive general liability, hired non -owned automobile liability and
workers compensation insurance coverage with limits appropriate for construction projects of this
nature.
IX. PAYMENT
Client shall pay LLSI the amount stated in Section VI of this proposal for the work which
may include additional standby or survey costs. All invoices rendered Client by LLSI shall be paid
within 45 days from date of invoice. Should LLSI find it necessary to employ an attorney to collect
any unpaid invoice amount, Client shall pay all attorney's fees required to collect the unpaid debt.
X. WARRANTY
As with any technology, there are ultimate limits to the technology and practical field
procedures. The electrical leak location method can accurately find the smallest electrical paths of
practical interest. However, conditions may exist where an electrical path is not established through
a leak because of preparations or other conditions not under the control of LLSI. In addition, LLSI
has no control over the reliability, completeness of the repairs, possible future geomembrane
failures, or damage to the geomembrane. For a small proportion of the total cost of a geomembrane-
lined facility, LLSI cannot assume any liability for possible existing and future pollution damages
and litigation costs.
Nevertheless, Leak Location Services, Inc. is the most experienced in the world for field
applications of the electrical leak location method for geomembranes and the results of these
applications have been outstanding. To reflect these practical realities, LLSI provides the following
warranty:
LIMITED WARRANTY
LEAK LOCATION SERVICES, INC. WILL PERFORM THE PROPOSED WORK
DESCRIBED HEREIN IN A GOOD AND WORKMANLIKE MANNER WITH THE
DEGREE OF HIGH PROFESSIONAL SKILL, SOUND PRACTICES AND JUDGEMENT
THAT IS NORMALLY EXERCISED BY RECOGNIZED PROFESSIONAL FIRMS WITH
City of Pasco, Public Works Department Page 6 of 6
July 16, 2015 LLSI Proposal 2145B
RESPECT TO SERVICES OF A SIMILAR NATURE.
HOWEVER, BECAUSE THE WORKINVOLVES CONDITIONS THAT ARE NOT UNDER
THE CONTROL OF LLSI BEFORE, AFTER, OR DURING THE TESTING, LLSI DOES
NOT WARRANT THAT IT WILL DETECT, IDENTIFY ORMARKALL LEAKS IN THE
GEOMEMBRANE.
IN ADDITION, LLSI DOES NOT ASSUME ANY LIABILITY FOR THE DIRECT
FORESEEABLE ORCONSEQUENTIAL LOSS, COST ORDAMAGE RESULTING FROM
DEATH, PERSONAL INJURIES, LOSS OR DAMAGE TO PROPERTY, IMPAIRMENT,
OR ANY DAMAGE TO ANY RIGHT, INCLUDING BUT NOT BY ANY WAY OF
LIMITATION, THE RIGHT TO BE PAID FOR THE LOSS OF TIME, LOSS OF
SERVICES, FINES, PENALTIES, OR ATTORNEY'S FEES AND OTHER EXPENSES
INCURRED, ARISING OUT OF ORAS A CONSEQUENCE OF THE USE OR MISUSE OF
ANY SURVEY RESULTS, DATA OR OTHER INFORMATION RESULTING FROM
PERFORMING THE PROPOSED SERVICES.
THE PARTIES AGREE THAT ANY DAMAGES, CLAIMS, OR LOSSES INCLUDING
ENVIRONMENTAL OR POLLUTION DAMAGES, CLAIMS, OR LOSSES RESULTING
FROM THE WORK LLSI PERFORMS UNDERTHIS AGREEMENT WILL BE LIMITED
TO THE AMOUNT OF COMPENSATION LLSI HAS RECEIVED UNDER THIS
CONTRACT.
and
Authorized
Printed Name
N/19
Purchase Order Number
Date
�G weylt& DlI'G Lt]Y
Title
Our company does not utilize a purchase order system
(Check box and enter N/A above)