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HomeMy WebLinkAboutCentral Washington Asphalt Change Order No. 1 C5-ST-3R-14-01 2014-2015 Chip SealCITY OF PASCO PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 1 Project No: C5 -ST -3R-14.01 Project Title: 2014-2015 Chip Seat Contractor: Central Washington Asphalt Description of Change: Contract Extension Detail as Appropriate: due to wildfires in Contract Bid Amount: SALES TAX @ 8.6%; Total: 228,472,25 N/A $ 228,472.25 PREVIOUSORDER URRERT C14ANGE ORDER Subtotal Subtotal $ Sales tax @ 8.6% NIA Sales tax @ 8.6% NIA Total Total Total Change Orders To Date $ New Contract Amount $ 228,472.25 IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER YES NO Contract Time Prior to this Change Order ................................. 15 Modification to Contract time by this Change Order ......... ........... 4 revised Total Contract Time .................................................... 19 It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being made and that the compensation for this Change Order is full and complete and Is the only compensation due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the present Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this Change Order. AG ED O D ACCEPTED: ONTRA T R - Date J APPROVED: CONSTRUCTION MANAGER ale APPROVED: A� ' 814115 PROJECT MANAGER Date APPRO I 1 ! J PUBLIC O Delo DIRECT aCo0V Maria Serra From: Kieffer Houser <houserk@cwainc.us> Sent Wednesday, July 08, 2015 11:56 AM To: Maria Serra Cc: Darren Bender Subject: Alleyway Chip Seal Project. Hi Maria, Unfortunately, with the weather being unseasonably warm, our chip seal crew has experienced some difficulty up north. Wildfires and the crews attempting to extinguish them, have curtailed the production of our chip seal crew. Consequently, we are running behind schedule. We wish to request an additional four working days on our contract, in hopes the states fire crews are able to contain the wrath of mother nature. Thanks, Kieffer Houser Central Washington Asphalt Inc. CITY OF PASCO PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO.2 Project No: CS -ST -3R-14.01 Project Title: 2014-2015 Chip Seal Contractor: Central Washington Asphalt Description of Change; Modification of aggregate application rate. Detail as Appropriate: Increase aggregate application rate from 26-28lb/sy to 32-34lb/sy Contract Sid Amount: $ 228,472.25 SALES TAX @ 8.6%: N/A Total; 228,472.23 PREVIOUS CHANGE ORDER - CURRENT CHANGE ORDER Subtotal $ ]Total Subtotal $ 4,350.00 Sales tax @ 8.6% N/ASales tax @ 8.6%9 N/A Total 4,36 .00 Total Change Orders To Date $ 4,330.00 New Contract Amount $ 232,822.25 IS CONTRACT TIME AFFECTED BY THIS CHANCE ORDER YES NO Contract Time Prior to this Change Order ................................. 19 Modification to Contract time by this Change Order .................... 0 revised Total Contract Time... ............................... ................. 19 It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) beim made and that the compensation for this Change Order is full and complete and is the only compensation due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the present Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this Change Order. A EED TO AND ACCEPTED- CONTPACTOR Date APPROVED: OON6TRUCTION MANAGER ' Date APPROVED: _�/ 6/4�l5 PR CT MANAGER Date APn. PUBLIJ qWgrto ♦J DIRE O Memo To: Kent McCue, Construction Manager From: Maria Laura Sena, Associate Engineer Date: July 17, 2015 Re: CP5-ST-3R 1401 20142015 Alleyway Chip Seal Project Aggregate Rate 1. •k Public works Engineering Given site conditions at the time of application of the emulsified oil and aggregates, it was found that an adjustment to the rates of application needed to take place to prevent bleeding of oil through the chips layer. The presence of oil on the surface of the chip seal jeopardized the durability and integrity of the surface treatment, Reduction on emulsified oil application rate is discouraged. Therefore, an increase in the aggregate application rate was recommended. High temperature triggered the adjustment of the aggregate rate from 26-28lb/SY, originally specified in the contract documents, to a rate of 32-34lb/SY. Calibration was performed on site and witnessed by the inspector and project manager. The increase in the aggregate application rate provided appropriate coverage of the oil layer. CC: Rene Lopez, Inspector x/File CITY OF PASCO PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO.3 Project No: C5 -ST -3R-14-01 Prolect Title: 2014-2015 Chip Seal Contractor: Central Washington Asphalt Description of Change: Adjustment for Use Tax on Materials Detail as Appropriate: See attached memo Contract Bid Amount: $ 228,472.25 :TALES TAX @ 8.6%: N/A Total: J 228,472.28 Total Change Orders To Date $ 6,830.52 New Contract Amount $ 235,402,77 IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER YES NO Contract Time Prior to this Change Order ................................. 19 Modification to Contract time by this Change Order .................... 0 revised Total Contract Time. ...... I .......... ............... ............... 19 It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being made and that the compensation for this Change Order is full and complete and Is the only compensation due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the present Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this Change Order. AGREED O AND ACCEPTED: R Date APPROVED: C. NST UC ION MANAGER. Date APPROVED: 6/4 / /$ PROJECTMANAGER Date APP ff PUB D DIR TO i PREVIOUS CHANGE RDERR�T� EUNGE ORDER Subtotal Sales tax @ 8.6% Total $ 14,35D.(00 Subtotal Sales tax @ 8.6% Total $ 2,580.52 N/A 2,5 0.52 Total Change Orders To Date $ 6,830.52 New Contract Amount $ 235,402,77 IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER YES NO Contract Time Prior to this Change Order ................................. 19 Modification to Contract time by this Change Order .................... 0 revised Total Contract Time. ...... I .......... ............... ............... 19 It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being made and that the compensation for this Change Order is full and complete and Is the only compensation due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the present Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this Change Order. AGREED O AND ACCEPTED: R Date APPROVED: C. NST UC ION MANAGER. Date APPROVED: 6/4 / /$ PROJECTMANAGER Date APP ff PUB D DIR TO i Memo To: File From: Maria Laura Serra, Associate Engineer Date: August 03, 2015 Re: CP5-ST-3R-14-01 2014-2015 Alleyway Chip Seal Project Tax Exempt Project 1•. •.1 Public Works Engineering 2014-2015 Alleyway Chip Seal project is a road Construction project, so it is a tax exempt project. The bid form provided in the Contract documents erroneously included sales tax. All bids received included sales tax and this issue was not brought to the City's attention during the bidding process. The Project was awarded to the lowest bidder and the contract was signed for the total amount shown in the bid form, which included 8.6% sales tax on the whole project. The mistake was not discovered until once work was completed and the first and only progress payment was being prepared came to the realization of the mistake in the form provided by the City to the bidders. This project is sales tax exempt but materials are still subject to Use tax. In conversation with the Contractor it was conveyed to the project manager that the contractor relied fully in the form provided by the City and did not include Use tax in the unit price for the line items subject to it. The City then will proceed to pay the Contractor all original items at the original unit prices excluding tax, and issue a change order in order to adjust the unit prices to cover for Use Tax on material utilized in the project for a total of $2,580.52. CC: Kent McCue, Construction Manager Rene Lopez, Inspector