HomeMy WebLinkAboutCentral Washington Asphalt Change Order No. 1 C5-ST-3R-14-01 2014-2015 Chip SealCITY OF PASCO
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 1
Project No: C5 -ST -3R-14.01 Project Title: 2014-2015 Chip Seat
Contractor: Central Washington Asphalt
Description of Change: Contract Extension
Detail as Appropriate:
due to wildfires in
Contract Bid Amount:
SALES TAX @ 8.6%;
Total:
228,472,25
N/A
$ 228,472.25
PREVIOUSORDER
URRERT C14ANGE ORDER
Subtotal
Subtotal $
Sales tax @ 8.6% NIA
Sales tax @ 8.6% NIA
Total
Total
Total Change Orders To Date $
New Contract Amount $ 228,472.25
IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER YES NO
Contract Time Prior to this Change Order ................................. 15
Modification to Contract time by this Change Order ......... ........... 4
revised Total Contract Time .................................................... 19
It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being
made and that the compensation for this Change Order is full and complete and Is the only compensation
due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the
present Contract Documents and that the provisions of the previously executed Contract Documents shall
apply to this Change Order.
AG ED O D ACCEPTED:
ONTRA T R - Date
J
APPROVED:
CONSTRUCTION MANAGER ale
APPROVED:
A� ' 814115
PROJECT MANAGER Date
APPRO I 1
! J
PUBLIC O Delo
DIRECT
aCo0V
Maria Serra
From:
Kieffer Houser <houserk@cwainc.us>
Sent
Wednesday, July 08, 2015 11:56 AM
To:
Maria Serra
Cc:
Darren Bender
Subject:
Alleyway Chip Seal Project.
Hi Maria,
Unfortunately, with the weather being unseasonably warm, our chip seal crew has experienced some difficulty up north.
Wildfires and the crews attempting to extinguish them, have curtailed the production of our chip seal crew.
Consequently, we are running behind schedule.
We wish to request an additional four working days on our contract, in hopes the states fire crews are able to contain
the wrath of mother nature.
Thanks,
Kieffer Houser
Central Washington Asphalt Inc.
CITY OF PASCO
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO.2
Project No: CS -ST -3R-14.01 Project Title: 2014-2015 Chip Seal
Contractor: Central Washington Asphalt
Description of Change; Modification of aggregate application rate.
Detail as Appropriate: Increase aggregate application rate from 26-28lb/sy to 32-34lb/sy
Contract Sid Amount: $ 228,472.25
SALES TAX @ 8.6%: N/A
Total; 228,472.23
PREVIOUS CHANGE ORDER
- CURRENT CHANGE ORDER
Subtotal $ ]Total
Subtotal $ 4,350.00
Sales tax @ 8.6% N/ASales
tax @ 8.6%9 N/A
Total
4,36 .00
Total Change Orders To Date $ 4,330.00
New Contract Amount $ 232,822.25
IS CONTRACT TIME AFFECTED BY THIS CHANCE ORDER YES NO
Contract Time Prior to this Change Order ................................. 19
Modification to Contract time by this Change Order .................... 0
revised Total Contract Time... ............................... ................. 19
It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) beim
made and that the compensation for this Change Order is full and complete and is the only compensation
due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the
present Contract Documents and that the provisions of the previously executed Contract Documents shall
apply to this Change Order.
A EED TO AND ACCEPTED-
CONTPACTOR Date
APPROVED:
OON6TRUCTION MANAGER ' Date
APPROVED:
_�/ 6/4�l5
PR CT MANAGER Date
APn.
PUBLIJ qWgrto ♦J
DIRE O
Memo
To: Kent McCue, Construction Manager
From: Maria Laura Sena, Associate Engineer
Date: July 17, 2015
Re: CP5-ST-3R 1401
20142015 Alleyway Chip Seal Project
Aggregate Rate
1. •k
Public works
Engineering
Given site conditions at the time of application of the emulsified oil and aggregates, it was found that an
adjustment to the rates of application needed to take place to prevent bleeding of oil through the chips layer.
The presence of oil on the surface of the chip seal jeopardized the durability and integrity of the surface
treatment,
Reduction on emulsified oil application rate is discouraged. Therefore, an increase in the aggregate
application rate was recommended. High temperature triggered the adjustment of the aggregate rate from
26-28lb/SY, originally specified in the contract documents, to a rate of 32-34lb/SY. Calibration was
performed on site and witnessed by the inspector and project manager. The increase in the aggregate
application rate provided appropriate coverage of the oil layer.
CC: Rene Lopez, Inspector
x/File
CITY OF PASCO
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO.3
Project No: C5 -ST -3R-14-01 Prolect Title: 2014-2015 Chip Seal
Contractor: Central Washington Asphalt
Description of Change: Adjustment for Use Tax on Materials
Detail as Appropriate: See attached memo
Contract Bid Amount: $ 228,472.25
:TALES TAX @ 8.6%: N/A
Total: J 228,472.28
Total Change Orders To Date $ 6,830.52
New Contract Amount $ 235,402,77
IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER YES NO
Contract Time Prior to this Change Order ................................. 19
Modification to Contract time by this Change Order .................... 0
revised Total Contract Time. ...... I .......... ............... ............... 19
It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being
made and that the compensation for this Change Order is full and complete and Is the only compensation
due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the
present Contract Documents and that the provisions of the previously executed Contract Documents shall
apply to this Change Order.
AGREED O AND ACCEPTED:
R Date
APPROVED:
C. NST UC ION MANAGER. Date
APPROVED:
6/4 / /$
PROJECTMANAGER Date
APP
ff
PUB D
DIR TO
i
PREVIOUS CHANGE
RDERR�T�
EUNGE ORDER
Subtotal
Sales tax @ 8.6%
Total
$ 14,35D.(00
Subtotal
Sales tax @ 8.6%
Total
$ 2,580.52
N/A
2,5 0.52
Total Change Orders To Date $ 6,830.52
New Contract Amount $ 235,402,77
IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER YES NO
Contract Time Prior to this Change Order ................................. 19
Modification to Contract time by this Change Order .................... 0
revised Total Contract Time. ...... I .......... ............... ............... 19
It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being
made and that the compensation for this Change Order is full and complete and Is the only compensation
due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the
present Contract Documents and that the provisions of the previously executed Contract Documents shall
apply to this Change Order.
AGREED O AND ACCEPTED:
R Date
APPROVED:
C. NST UC ION MANAGER. Date
APPROVED:
6/4 / /$
PROJECTMANAGER Date
APP
ff
PUB D
DIR TO
i
Memo
To: File
From: Maria Laura Serra, Associate Engineer
Date: August 03, 2015
Re: CP5-ST-3R-14-01
2014-2015 Alleyway Chip Seal Project
Tax Exempt Project
1•. •.1
Public Works
Engineering
2014-2015 Alleyway Chip Seal project is a road Construction project, so it is a tax exempt project. The bid
form provided in the Contract documents erroneously included sales tax. All bids received included sales
tax and this issue was not brought to the City's attention during the bidding process.
The Project was awarded to the lowest bidder and the contract was signed for the total amount shown in
the bid form, which included 8.6% sales tax on the whole project.
The mistake was not discovered until once work was completed and the first and only progress payment
was being prepared came to the realization of the mistake in the form provided by the City to the bidders.
This project is sales tax exempt but materials are still subject to Use tax. In conversation with the
Contractor it was conveyed to the project manager that the contractor relied fully in the form provided by
the City and did not include Use tax in the unit price for the line items subject to it.
The City then will proceed to pay the Contractor all original items at the original unit prices excluding tax,
and issue a change order in order to adjust the unit prices to cover for Use Tax on material utilized in the
project for a total of $2,580.52.
CC: Kent McCue, Construction Manager
Rene Lopez, Inspector