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Home My WebLink About05.28.15 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY May 28, 2015 4:00 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington on May 28, 2015. 1. CALL TO ORDER The meeting was called to order at 4:04 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Bishop, Dukelow, Quintanilla Absent: Clark, Garcia Mr. Bishop made a motion to excuse Ms. Clark and Mr. Garcia from today's meeting due to scheduling issues. Ms. Dukelow seconded the motion and it passed unanimously, 3 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Officer Brett Sanders, Director of Maintenance/Capital Fund Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/HQS Inspector Lisa Richwine, Administrative Assistant/Recording Secretary Gabriela Torres, Program Administrator VISITORS Ben Patrick Juan Bolanos (arrived 4:20 p.m.) Cierra Trenidad (arrived 4:20 p.m.) 3. APPROVAL OF AGENDA: Ms. Dukelow made a motion to approve the agenda as presented. Mr. Bishop seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of March 26, 2015, and the checks listings — Bank of the West General Operating Account checks for the month of March 2015 numbered 54386-54587 totaling $414,477, and Bank of the West Security Deposit Fund check numbered 1232 totaling $54; Bank of the West General Operating Account checks for the month of April 2015 numbered 54588-54813 totaling $247,000, Bank of the West Petty Cash check numbered 1744 totaling $157, and Bank of the West Security Deposit Fund checks numbered 1233-1234 totaling $218; and approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount Board of Commissioners Meeting Minutes May 28, 2015 Page 2 of 4 of $3,185.25 and, of that amount, $3,185.25 will be turned over for collection plus the collection processing fees. 5. STAFF REPORTS (a) Executive (Mr. Anderson) • Fourth & Pearl Update o On May 22, signed the Certificate of Substantial Completion for Buildings C thru F. Tenants began to move in shortly thereafter. o Buildings A & B and the Community Center will be completed this week. o Building inspections and punch lists must be completed for the other buildings. • Will accept applications for the Section 8 Waiting List June 1-4. • AWHA Meeting ■ Spoke with King County (KCHA) and Seattle Housing Authority (SHA) officials to discuss the financial impact to our agency when our voucher holders "port" (transfer) to their jurisdictions. HACPFC's average Housing Assistant Payment (HAP) to landlords in our jurisdiction is $687. When our voucher holders port to King County or Seattle, where rents are much higher, the HAP we are required to pay landlords increases to an average of $1,119. This means that subsidies we receive to provide housing assistance to HACPFC participants are being sent to the west side rather than staying here to serve local residents. ■ Officials were surprised at the disparity in HAP rates and took our dilemma to heart. As a result, to date KCHA has absorbed three of our ports. ("Absorbed", in this case, means that the receiving housing authority takes the ported voucher and assimilates it into their own voucher count thereby relieving the initial housing authority of that voucher.) • Connell Presentation o Made a presentation to the Connell City Council on April 20" about our proposed Low Income Housing Tax Credit (LIHTC) project in Connell. o The proposal was well received and the council voiced support for it. • Received the Public Housing Assessment System (PHAS) High Performer designation from HUD. (b) Finance (Ms. Jones) • Financials for Cullum House and the Locals have been submitted to the Department of Commerce (Commerce). • We did quite well on the Commerce on-site review. • Attended Casterline training during PNRC-NAHRO (Pacific Northwest Regional Council of the National Association of Housing and Redevelopment Officials) conference. • The budget to be adopted via resolution today includes: o Public Housing proration at 85% (this is the amount requested from HUD). o Funding for 18 full-time staff and 1 part-time staff member. o The Locals budget is based on 94% occupancy. o The Highland Park budget is based on 90% occupancy. o Section 8 Housing Assistance Payments (HAP) are allocated at 99% with a 70% administrative fee. o An 8% increase has been factored in for medical insurance. o The amount for next year's audit is listed as the financial and single audit only. Since the accountability audit was completed for FY14, another one isn't due until FY16. F:\Executive\Main\WPDATA\MINUTES\2015\0522815.docx Board of Commissioners Meeting Minutes May 28, 2015 Page 3 of 4 (c) Maintenance and Capital Fund (Mr. Sanders) • Inspected roofs today at Varney Court (tax credit property) and the public housing units on Agate Street. Coincidentally the same sub -contractor is being used for both projects and there's been many issues regarding work quality. There have also been work quality issues with the siding/painting contractor for the public housing project. The issues will be resolved. • Ms. Quintanilla stated that she would like a tour of the Varney Court units. Mr. Anderson stated that an Open House is being planned for June or July. Cascade Management is making the arrangements. (d) Housing Programs (Ms. Salinas) • Ms. Salinas stated that there are few vacancies in our housing units. (e) Security (Mr. Moore) • Aside from day-to-day duties, Mr. Moore stated that the formation of an official tenant council has been moving forward slowly. The committee tasked with putting the council together has slacked off — members are simply not attending scheduled meetings. A few of the committee members met on May 27 to brainstorm locations where a meeting might be held for all HACPFC residents to learn about the creation of the tenant council. The committee will create and distribute flyers to all HACPFC housing developments. The flyer will detail the date, time, and location of the meeting. The tenant council election will be held 30 days after the informational meeting. Mr. Moore has been working on an Unlawful Detainer Action for a resident that has been fighting a 3 -Day Termination Notice since November 2014. Attorneys are involved. (f) Community Service (Ms. Richwine) • The PHA Plan adopted at the March meeting has been approved by HUD. • Scheduled advertising — regular monthly ad and Section 8 wait list ad. • Currently working with health insurance administrators to schedule health screening for staff. • Working with liability/property insurance carrier to schedule defensive driver training for staff. 7. NEW BUSINESS (a) Resolution #14/15-935 PHA Board Resolution Approving Operating Budget Ms. Dukelow made a motion to adopt the budget and Mr. Bishop seconded it. The motion passed unanimously, 3 ayes, 0 nays. 8. OTHER BUSINESS (a) Tenant Council President's Report — n/a (b) Visitor Agenda — Juan Bolanos Ms. Quintanilla gave Mr. Bolanos 3 minutes to address the board and asked Ms. Richwine to keep the time. Mr. Bolanos stated that he wanted to re -state everything he said to the Board at the last meeting. The only additional information he wanted the board to know is that now he has ants and HACPFC refuses to do anything about them. He asked the Board members what they're going to do about all of his complaints. Mr. Sanders stated that Mr. Bolanos' concerns were addressed by staff as they arose. F:\Executive\Main\WPDATA\MINUTES\2015\0522815.docx Board of Commissioners Meeting Minutes May 28, 2015 Page 4 of 4 Ms. Trenidad, who appeared to be filming the proceedings without the consent of those present, attempted to add to Mr. Bolanos' claims but Ms. Quintanilla stated that she could not speak during Mr. Bolanos' allotted time. When the Board informed Mr. Bolanos that his concerns had been addressed to the length the Board members intended to address them, Mr. Patrick, Ms. Trenidad and Mr. Bolanos stated that they had an attorney and would follow through with their intention to sue the agency. They then left the meeting. The length of the exchange exceeded 3 minutes. 9. ADJOURNMENT The meeting was adjourned at 4:30 p.m. The Board of Commissioners will next meet in regular session on June 25, 2015, 4:00 p.m. 6uvoA�-un- Isabell Quintanilla Chair, Board of Commissioners Minutes Prepared by: Lisa icliwine, CMH Recording Secretary F:\Executive\Main\WPDATA\MINUTES\2015\0522815.doex I. J, derson, PHM Se e ay, Board of Commissioners