HomeMy WebLinkAbout2015.07.27 Council Workshop PacketPage
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Workshop Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
July 27, 2015
1. CALL TO ORDER:
2. ROLL CALL:
(a) Pledge of Allegiance
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Streets/Stormwater Maintenance Presentation
Presented by Paul Rhoads, Public Works Division Manager
(b) Meeting with Pasco Public Facilities District
Discussion - Council to give direction to staff
(c) Lewis Street Presentation
Presented by Ahmad Qayoumi, Public Works Director
(d) Solid Waste Agreement
Discussion - Council may wish to designate a committee to review the
proposed agreement document and rates and report back to Council
(e) Peanuts Park/Farmer's Market Area Smoking Ban
5. MISCELLANEOUS COUNCIL DISCUSSION:
(a) 2014-2015 Goals Mid -Year Status
6. EXECUTIVE SESSION:
7. ADJOURNMENT.
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Workshop Meeting July 27, 2015
REMINDERS:
4:00 p.m., Monday, July 27, Powerline Road & Broadmoor - Powerline Road Ribbon
Cutting. (MAYOR MATT WATKINS) (ALL COUNCILMEMBERS INVITED TO
ATTEND)
6:00 p.m., Monday, July 27, Conference Room #1 — Old Fire Pension Board Special
Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEZ,
Alt.)
4:00 p.m., Tuesday, July 28, 6303 Burden Blvd., Suite B - Papa John's Ribbon Cutting
Event. (MAYOR MATT WATKINS)
11:15 a.m., Saturday, August 1, The REACH — "Daughters of Hanford" Exhibit Ribbon
Cutting Ceremony. (MAYOR MATT WATKINS)
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.2ov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
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AGENDA REPORT
FOR: City Council
July 22, 2015
TO: Dave Zabell, City Manager Workshop Meeting: 7/27/15
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Meeting with Pasco Public Facilities District
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion - Council to give direction to staff
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
In April, Mark Morrissette, President of the Pasco Public Facilities District (PFD)
presented the PFD annual report to the Council. At the conclusion of his presentation,
Mr. Morrissette indicated that since the August 2013 election on the aquatics facility,
which was approved by Pasco voters, but not supported by majorities in either
Richland or Kennewick, the Pasco PFD has been in a state of transition and reflection
about what its future role should be, specifically with respect to public facilities to
serve the community. It was suggested that it would be helpful for the PFD Board
members to have a "conversation" with the Council, or possibly a committee thereof,
as a means of helping the Pasco PFD move forward.
As Council is aware, three of its members, Mr. Watkins, Ms. Francik and Mr.
Martinez, are currently serving as members of the Regional Public Facilities District
(RPFD) Board, and the RPFD has been undertaking a process of its own to determine
an appropriate way or project(s) to serve the Tri -Cities community, going forward.
V. DISCUSSION:
Staff is ready to receive any direction from Council to help facilitate discussions
between Council and the Pasco PFD Board.
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Memo
To: Mayor and City Council
From: Dave Zabell, City Manager and
Ahmad Qayoumi, PE, Public Works Director
Date: July 24, 2015
Re: Lewis Street Overpass Update
This memo is to update you on the preliminary strategies related to the funding and timing of the
Lewis Street Overpass project (LSO). As you know, the statewide transportation package recently
approved by the legislature was signed into law last week by Governor Inslee. Thanks to years of
effort on the part of the City Council and others, LSO is part of the package and funded at the full
amount requested of $26 million. As currently structured, funding for project will come in two
separate biennium's 2019-2021 and 2021-2023.
As background, in 2011 the City's consultant, JUB, completed an estimate for construction in the
amount of $27 million. The estimate was updated to $29 million in 2013 using then -recent bid tabs
from similar construction projects. Local monies from the City on the order of $3 million dollars were
anticipated as part of the funding package.
The funding schedule approved in the legislation adds some years to the previously contemplated
LSO start date, accordingly additional inflation has to be a consideration in completing a funding
package. Beyond a few additional years of inflation, the lengthened timeline also will require other
considerations such as:
1. National Environmental Policy Act Environmental Analysis (NEPA) — A NEPA document is
valid for three years, the current document was approved in 2012 and will need to be updated
updated prior to construction. As part of the recommended strategy to maintain a "shovel
ready" posture, the update CIP proposal will include funds to update NEPA in 2016. A
conservative estimate of the cost to update the NEPA document is in the range of $150,000 to
$180,000.
2. The design documents and specifications may require to modification to reflect changes in
standards for 2019 or 2020 construction. A conservative estimate would be on the order of
cost could be $200,000 to $300,000.
3. Inflation - The dates by which state funding will be available are further out than was
originally anticipated. While not unexpected as the negotiation process continued the past
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three years, this was not a dynamic that could practically be brought into transportation
package negotiations at the legislative level. Accordingly, inflationary costs are not considered
in the legislation but must be considered by the City in completing a project funding package.
It is reasonable to assume a construction related inflation rate of 3% annually, which means
that each year will add an anticipated $750,000 to $800,000 in costs to the project.
The effect of the design and environmental (NEPA) updates noted immediately above will have a
combined impact of $350,000 - $480,000. The inflationary impact of 3% compounded annually is
greater as it begins with a $750,000 increase that grows with each passing year. The projected cost of
the project, if constructed in the early 2020's, approaches $39 million in future dollars. This would
leave an approximate funding shortfall of $10 million in 2020 dollars.
The LSO is a large project in terms of scope and dollars. As is typical of such projects, funding is
anticipated to come from multiple pots and with $29 million in hand the City is well positioned to
leverage other sources to round out the funding package. Some of the most likely funding sources to
target are as follows:
• Transportation Improvement Board (TIB) $6-8 million
• Highway Safety Program $1 million
• Surface Transportation Program $3.2 million
• Arterial Funds $1-1.5 million
Other Considerations:
Stay "Shovel Ready" - As the statewide transportation package is executed, there will likely be other
projects delayed and not ready to proceed on the schedule contemplated in the legislation, and others,
like LSO, which are "shovel ready", can move up the queue more quickly than scheduled. Each year
the LSO project is moved forward will save approximately 3% in inflationary costs reducing the
projected 2020's gap noted above. It is important that the City maintain the LSO project at a high level
of readiness in order to take advantage of opportunities to advance the timing of the project. It will be
important for the City to continue working with our legislators to accelerate the project.
Potential Cost Savings Through Efficient Design - As part of the design update, a value engineering
process will be employed to evaluate proposed project design for further construction costs savings.
Overall, with $26 million allocation in the State transportation package, the LSO project is aligned
almost perfectly with the City's project execution strategy and is poised for success. As opportunities
arise, staff will pursue efforts to move the state funding to an earlier funding cycle, and begin applying
for competitive grants in the TIB, Highway Safety and other grant programs. We look forward to
speaking with Council further in the very important and transformative project for our community.
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AGENDA REPORT
FOR: City Council
July 21, 2015
TO: Dave Zabell, City Manager Workshop Meeting: 7/27/15
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Solid Waste Agreement
I. REFERENCE(S):
Letter from Darrick Deitrich, Basin Disposal, dated July 20, 2015
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion - Council may wish to designate a committee to review the proposed
agreement document and rates and report back to Council
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
The City has contracted with Basin Disposal Inc. (BDI) (or its predecessor) to provide
required solid waste collection and disposal services for more than 50 years. The most
recent solid waste collection agreement was adopted in March 1993, though the
agreement has been amended on several occasions since that time. The most recent
amendment was made in 2008 with the implementation of a fuel surcharge. The most
recent adjustment to underlying collection and disposal rates was made in 2006.
BDI has proposed a new agreement which includes most of the pertinent terms from
the current (1993) agreement and subsequent amendments. Language would be
updated to better reflect current conditions.
Significant differences in the proposed agreement are outlined in the correspondence
from BDI, which is attached, and include:
Timing and methods for determining future rate changes;
Updated language to address service levels; and
Language which allows for the addition of new service levels (i.e., recycling and
green waste) as requested by the City.
Additionally, BDI has requested a general rate increase, which, as noted above, has not
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been implemented for nearly 10 years.
At the time that BDI suggested the fuel surcharge as a method to stabilize rates in
2008, Council appointed a committee which had the ability to meet on several
occasions to review the proposal in detail before it was presented to Council for action.
The overall complexity of the proposed new agreement and general rate increase,
suggests that it may also be prudent for Council to appoint a committee to review the
proposals prior to presentation to the full Council.
V. DISCUSSION:
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IM
bdi
(509) 547-2476
800-642-6447
BASIN DISPOSAL, INC, N. Commercial
2021 N. Commercial Ave.
P. 0. Box 3850 Pasco, WA 99302-3850 Posco, WA 99301
July 20, 2015
Stan Strebel
Depqty City Manager
City of Pasco
525 N, Third Ave
Pasco, WA 99301.
Dear Mr. Strebel:
We want to thank you and the City of Pasco (City) for the long relationship with Basin
Disposal, Inc. (BDI). As you know since the last adoption of the solid waste collection
agreement between the City and BDI in March of 1993, therelave been several
modifications to this agreement. Examples of these modifications are as follows: (1) fuel
surcharge, (2) bi-lateral annexation language, (3) .comprehensive drop box recycling solid
waste program, and (4) changes to the service parameters.
We would like to suggest the adoption of a new Franchise Agreement that will
incorporate all of the modifications into the current agreement, as well as other services
that the City could elect to. utilize, if the City so chooses in the future. Key improvements
over the current agreement are as follows:
a. Annual CPI adjustment to the base rates;
b. Language that provides the basis for a general rate increase, and the
methodologies to be used;
c. Refined the existing language regarding disposal fee adjustments to better
meet today's collection services (WACOD);
d. Third Party Right of Action to address violations of the Franchise;
e. Language regarding third party billing agents;
f. Improved and updated language that better addresses current services.
performed under the Franchise Agr eerrrent;
g. Improved layout, with an Appendix section to memorialize the current
effective. rates; and.
h. Language that allows for the addition of new service levels, (specifically
Curbside Recycling and Green. Waste Collection), giving the City
flexibility to adjust services to better meet customer expectations.
Concurrent to addressing -the changes in the new Franchise Agreement, we believe it is
appropriate to request a general rate increase to the existing service rates. We consider it
a success to have held pricing stable for ten years, and proof positive that we are
responsible stewards to the City of Pasco rate payers. This was accomplished despite the
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fact that the Consumer Price Index (CPI) has gone up at an annual rate of 1.5% per year.
However, general cost inflation is real, and absorbing this forever is not. possible.
Because of this, it is now time to request a general rate increase to address the additional
operational costs experienced by our operations.
We would like to set up a time where we could address these issues with you. Please let
us know a good time in which we can meet. If you have any questions please feel free to
contact me at 5(}9.547.2476.
since, Iyz
Darrick Dietrich
Basin Disposal Inc.
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AGENDA REPORT
FOR: City Council
July 20, 2015
TO: Dave Zabell, City Manager Workshop Meeting: 7/27/15
FROM: Rick Terway, Director
Administrative & Community Services
SUBJECT: Peanuts Park/Fanner's Market Area Smoking Ban
I. REFERENCE(S):
Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
In 2014, Council adopted Ordinance No. 4158, amending PMC 9.48.245, prohibiting
smoking and tobacco use within 25 feet of park shelters, playgrounds, including water
playgrounds, and swimming pools. This has been successful in limiting smoking
around areas where children and families generally congregate.
V. DISCUSSION:
The redevelopment of Peanuts Park, including the Farmer's Market area, will be
significant in the efforts of the City, DPDA and area business owners to reshape and
revitalize Downtown Pasco. A critical element of the approach is the promotion of
public spaces and events which are family -friendly, safe and comfortable for all
participants and visitors. The park pedestrian and seating areas, the Farmers Market
and supporting parking are well integrated and together make up a public space, or
urban park, consistent with Council's vision for downtown.
With the open air food displays, eating areas and the close proximity of businesses and
vendors coupled with the park's relatively small footprint and large number of users, it
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is prudent to ban smoking and tobacco use. Additionally, the area has become
increasingly difficult for Parks staff to maintain due to the amount of extinguished and
unextinguished cigarettes strewn around walking, seating, and planting areas of the
park where users congregate. Because of these conditions and the frequent existence of
cigarette smoke in this small area, other users are discouraged from using the park.
A ban on smoking in this small urban park will result in a cleaner, healthier, safer and
more desirable place to recreate, help to improve the image of the downtown, and make
it more welcoming for all users of the park.
As a side note, for the purpose of regulating land use and other activities in the
downtown core, it is important to maintain a consistent definition of the park as shown
on Exhibit 'A' attached to the proposed ordinance.
Staff requests comments from Council on the proposed ordinance.
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ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington,
Amending Section 9.48.245 "Smoking at or Near Park
Shelters, Playgrounds and Pools Prohibited"
WHEREAS, the voters of the State of Washington, by Initiative 901, have prohibited
smoking in public places; and
WHEREAS, the Washington legislature in adopting the terms of Initiative 901, has
enacted Chapter 7.160 RCW prohibiting smoking in public places; and
WHEREAS, the City by enactment of PMC Chapter 6.10 has prohibited smoking in
public places recognizing the threat of the harmful effects of tobacco not only in the consumer,
but those who come in contact with secondhand smoke; and
WHEREAS, the City will be undertaking the improvement of "Peanuts Park" which
includes that area known as the "Fanners Market" as urban park and due to their confined
location between the existing commercial building; the "Farmers Market" covered awning which
limits the natural circulation of air within the Park; and close proximity to commercial entrances,
exits, windows and ventilation outlets, which by law, prohibits smoking within twenty-five (25)
feet thereof, such confined spaces creates a greater exposure to the harmful effects of tobacco
smoke, therefore, requiring the prohibition of smoking within this Park. NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That Section 9.48.245 entitled "Smoking at or Near Park Shelters,
Playgrounds and Pools Prohibited" of the Pasco Municipal Code, shall be and hereby is amended
and shall read as follows:
9.48.245 SMOKING AT SPECIFIED PARKS, PUBLIC PLACES, OR NEAR
PARK SHELTERS, PLAYGROUNDS, AND POOLS ATHLETIC FIELDS AND
RESTROOMS PROHIBITED.
AA Smoking as defined by PMC 6.10.020 and tobacco use is prohibited within
Peanuts Park and the "Farmers Market" as designated on Exhibit A attached hereto
B) Smoking and tobacco use is prohibited 4 er within twenty five (25) feet of the
perimeter of all park shelters, playgrounds (including water playgrounds), or -swimming pools,
athletic fields and restrooms.
C) Such places are specifically designated as "public places" as defined by PMC
6.10.020. (Ord. 4158, 2014.)
Ordinance Amending
PMC 9.48.245 - 1
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Section 2. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this day of , 2015.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
Ordinance Amending
PMC 9.48.245 - 2
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