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HomeMy WebLinkAbout2015.07.27 Council Workshop PacketPage 3 4-5 10-14 Workshop Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. July 27, 2015 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Streets/Stormwater Maintenance Presentation Presented by Paul Rhoads, Public Works Division Manager (b) Meeting with Pasco Public Facilities District Discussion - Council to give direction to staff (c) Lewis Street Presentation Presented by Ahmad Qayoumi, Public Works Director (d) Solid Waste Agreement Discussion - Council may wish to designate a committee to review the proposed agreement document and rates and report back to Council (e) Peanuts Park/Farmer's Market Area Smoking Ban 5. MISCELLANEOUS COUNCIL DISCUSSION: (a) 2014-2015 Goals Mid -Year Status 6. EXECUTIVE SESSION: 7. ADJOURNMENT. Page 1 of 14 Workshop Meeting July 27, 2015 REMINDERS: 4:00 p.m., Monday, July 27, Powerline Road & Broadmoor - Powerline Road Ribbon Cutting. (MAYOR MATT WATKINS) (ALL COUNCILMEMBERS INVITED TO ATTEND) 6:00 p.m., Monday, July 27, Conference Room #1 — Old Fire Pension Board Special Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEZ, Alt.) 4:00 p.m., Tuesday, July 28, 6303 Burden Blvd., Suite B - Papa John's Ribbon Cutting Event. (MAYOR MATT WATKINS) 11:15 a.m., Saturday, August 1, The REACH — "Daughters of Hanford" Exhibit Ribbon Cutting Ceremony. (MAYOR MATT WATKINS) This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.2ov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 2 of 14 AGENDA REPORT FOR: City Council July 22, 2015 TO: Dave Zabell, City Manager Workshop Meeting: 7/27/15 FROM: Stan Strebel, Deputy City Manager SUBJECT: Meeting with Pasco Public Facilities District I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion - Council to give direction to staff III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: In April, Mark Morrissette, President of the Pasco Public Facilities District (PFD) presented the PFD annual report to the Council. At the conclusion of his presentation, Mr. Morrissette indicated that since the August 2013 election on the aquatics facility, which was approved by Pasco voters, but not supported by majorities in either Richland or Kennewick, the Pasco PFD has been in a state of transition and reflection about what its future role should be, specifically with respect to public facilities to serve the community. It was suggested that it would be helpful for the PFD Board members to have a "conversation" with the Council, or possibly a committee thereof, as a means of helping the Pasco PFD move forward. As Council is aware, three of its members, Mr. Watkins, Ms. Francik and Mr. Martinez, are currently serving as members of the Regional Public Facilities District (RPFD) Board, and the RPFD has been undertaking a process of its own to determine an appropriate way or project(s) to serve the Tri -Cities community, going forward. V. DISCUSSION: Staff is ready to receive any direction from Council to help facilitate discussions between Council and the Pasco PFD Board. Page 3 of 14 Memo To: Mayor and City Council From: Dave Zabell, City Manager and Ahmad Qayoumi, PE, Public Works Director Date: July 24, 2015 Re: Lewis Street Overpass Update This memo is to update you on the preliminary strategies related to the funding and timing of the Lewis Street Overpass project (LSO). As you know, the statewide transportation package recently approved by the legislature was signed into law last week by Governor Inslee. Thanks to years of effort on the part of the City Council and others, LSO is part of the package and funded at the full amount requested of $26 million. As currently structured, funding for project will come in two separate biennium's 2019-2021 and 2021-2023. As background, in 2011 the City's consultant, JUB, completed an estimate for construction in the amount of $27 million. The estimate was updated to $29 million in 2013 using then -recent bid tabs from similar construction projects. Local monies from the City on the order of $3 million dollars were anticipated as part of the funding package. The funding schedule approved in the legislation adds some years to the previously contemplated LSO start date, accordingly additional inflation has to be a consideration in completing a funding package. Beyond a few additional years of inflation, the lengthened timeline also will require other considerations such as: 1. National Environmental Policy Act Environmental Analysis (NEPA) — A NEPA document is valid for three years, the current document was approved in 2012 and will need to be updated updated prior to construction. As part of the recommended strategy to maintain a "shovel ready" posture, the update CIP proposal will include funds to update NEPA in 2016. A conservative estimate of the cost to update the NEPA document is in the range of $150,000 to $180,000. 2. The design documents and specifications may require to modification to reflect changes in standards for 2019 or 2020 construction. A conservative estimate would be on the order of cost could be $200,000 to $300,000. 3. Inflation - The dates by which state funding will be available are further out than was originally anticipated. While not unexpected as the negotiation process continued the past 0 Page 1 Page 4 of 14 three years, this was not a dynamic that could practically be brought into transportation package negotiations at the legislative level. Accordingly, inflationary costs are not considered in the legislation but must be considered by the City in completing a project funding package. It is reasonable to assume a construction related inflation rate of 3% annually, which means that each year will add an anticipated $750,000 to $800,000 in costs to the project. The effect of the design and environmental (NEPA) updates noted immediately above will have a combined impact of $350,000 - $480,000. The inflationary impact of 3% compounded annually is greater as it begins with a $750,000 increase that grows with each passing year. The projected cost of the project, if constructed in the early 2020's, approaches $39 million in future dollars. This would leave an approximate funding shortfall of $10 million in 2020 dollars. The LSO is a large project in terms of scope and dollars. As is typical of such projects, funding is anticipated to come from multiple pots and with $29 million in hand the City is well positioned to leverage other sources to round out the funding package. Some of the most likely funding sources to target are as follows: • Transportation Improvement Board (TIB) $6-8 million • Highway Safety Program $1 million • Surface Transportation Program $3.2 million • Arterial Funds $1-1.5 million Other Considerations: Stay "Shovel Ready" - As the statewide transportation package is executed, there will likely be other projects delayed and not ready to proceed on the schedule contemplated in the legislation, and others, like LSO, which are "shovel ready", can move up the queue more quickly than scheduled. Each year the LSO project is moved forward will save approximately 3% in inflationary costs reducing the projected 2020's gap noted above. It is important that the City maintain the LSO project at a high level of readiness in order to take advantage of opportunities to advance the timing of the project. It will be important for the City to continue working with our legislators to accelerate the project. Potential Cost Savings Through Efficient Design - As part of the design update, a value engineering process will be employed to evaluate proposed project design for further construction costs savings. Overall, with $26 million allocation in the State transportation package, the LSO project is aligned almost perfectly with the City's project execution strategy and is poised for success. As opportunities arise, staff will pursue efforts to move the state funding to an earlier funding cycle, and begin applying for competitive grants in the TIB, Highway Safety and other grant programs. We look forward to speaking with Council further in the very important and transformative project for our community. • Page 2 Page 5 of 14 AGENDA REPORT FOR: City Council July 21, 2015 TO: Dave Zabell, City Manager Workshop Meeting: 7/27/15 FROM: Stan Strebel, Deputy City Manager SUBJECT: Solid Waste Agreement I. REFERENCE(S): Letter from Darrick Deitrich, Basin Disposal, dated July 20, 2015 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion - Council may wish to designate a committee to review the proposed agreement document and rates and report back to Council III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The City has contracted with Basin Disposal Inc. (BDI) (or its predecessor) to provide required solid waste collection and disposal services for more than 50 years. The most recent solid waste collection agreement was adopted in March 1993, though the agreement has been amended on several occasions since that time. The most recent amendment was made in 2008 with the implementation of a fuel surcharge. The most recent adjustment to underlying collection and disposal rates was made in 2006. BDI has proposed a new agreement which includes most of the pertinent terms from the current (1993) agreement and subsequent amendments. Language would be updated to better reflect current conditions. Significant differences in the proposed agreement are outlined in the correspondence from BDI, which is attached, and include: Timing and methods for determining future rate changes; Updated language to address service levels; and Language which allows for the addition of new service levels (i.e., recycling and green waste) as requested by the City. Additionally, BDI has requested a general rate increase, which, as noted above, has not Page 6 of 14 been implemented for nearly 10 years. At the time that BDI suggested the fuel surcharge as a method to stabilize rates in 2008, Council appointed a committee which had the ability to meet on several occasions to review the proposal in detail before it was presented to Council for action. The overall complexity of the proposed new agreement and general rate increase, suggests that it may also be prudent for Council to appoint a committee to review the proposals prior to presentation to the full Council. V. DISCUSSION: Page 7 of 14 IM bdi (509) 547-2476 800-642-6447 BASIN DISPOSAL, INC, N. Commercial 2021 N. Commercial Ave. P. 0. Box 3850 Pasco, WA 99302-3850 Posco, WA 99301 July 20, 2015 Stan Strebel Depqty City Manager City of Pasco 525 N, Third Ave Pasco, WA 99301. Dear Mr. Strebel: We want to thank you and the City of Pasco (City) for the long relationship with Basin Disposal, Inc. (BDI). As you know since the last adoption of the solid waste collection agreement between the City and BDI in March of 1993, therelave been several modifications to this agreement. Examples of these modifications are as follows: (1) fuel surcharge, (2) bi-lateral annexation language, (3) .comprehensive drop box recycling solid waste program, and (4) changes to the service parameters. We would like to suggest the adoption of a new Franchise Agreement that will incorporate all of the modifications into the current agreement, as well as other services that the City could elect to. utilize, if the City so chooses in the future. Key improvements over the current agreement are as follows: a. Annual CPI adjustment to the base rates; b. Language that provides the basis for a general rate increase, and the methodologies to be used; c. Refined the existing language regarding disposal fee adjustments to better meet today's collection services (WACOD); d. Third Party Right of Action to address violations of the Franchise; e. Language regarding third party billing agents; f. Improved and updated language that better addresses current services. performed under the Franchise Agr eerrrent; g. Improved layout, with an Appendix section to memorialize the current effective. rates; and. h. Language that allows for the addition of new service levels, (specifically Curbside Recycling and Green. Waste Collection), giving the City flexibility to adjust services to better meet customer expectations. Concurrent to addressing -the changes in the new Franchise Agreement, we believe it is appropriate to request a general rate increase to the existing service rates. We consider it a success to have held pricing stable for ten years, and proof positive that we are responsible stewards to the City of Pasco rate payers. This was accomplished despite the Page 8 of 14 fact that the Consumer Price Index (CPI) has gone up at an annual rate of 1.5% per year. However, general cost inflation is real, and absorbing this forever is not. possible. Because of this, it is now time to request a general rate increase to address the additional operational costs experienced by our operations. We would like to set up a time where we could address these issues with you. Please let us know a good time in which we can meet. If you have any questions please feel free to contact me at 5(}9.547.2476. since, Iyz Darrick Dietrich Basin Disposal Inc. Page 9 of 14 AGENDA REPORT FOR: City Council July 20, 2015 TO: Dave Zabell, City Manager Workshop Meeting: 7/27/15 FROM: Rick Terway, Director Administrative & Community Services SUBJECT: Peanuts Park/Fanner's Market Area Smoking Ban I. REFERENCE(S): Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: In 2014, Council adopted Ordinance No. 4158, amending PMC 9.48.245, prohibiting smoking and tobacco use within 25 feet of park shelters, playgrounds, including water playgrounds, and swimming pools. This has been successful in limiting smoking around areas where children and families generally congregate. V. DISCUSSION: The redevelopment of Peanuts Park, including the Farmer's Market area, will be significant in the efforts of the City, DPDA and area business owners to reshape and revitalize Downtown Pasco. A critical element of the approach is the promotion of public spaces and events which are family -friendly, safe and comfortable for all participants and visitors. The park pedestrian and seating areas, the Farmers Market and supporting parking are well integrated and together make up a public space, or urban park, consistent with Council's vision for downtown. With the open air food displays, eating areas and the close proximity of businesses and vendors coupled with the park's relatively small footprint and large number of users, it Page 10 of 14 is prudent to ban smoking and tobacco use. Additionally, the area has become increasingly difficult for Parks staff to maintain due to the amount of extinguished and unextinguished cigarettes strewn around walking, seating, and planting areas of the park where users congregate. Because of these conditions and the frequent existence of cigarette smoke in this small area, other users are discouraged from using the park. A ban on smoking in this small urban park will result in a cleaner, healthier, safer and more desirable place to recreate, help to improve the image of the downtown, and make it more welcoming for all users of the park. As a side note, for the purpose of regulating land use and other activities in the downtown core, it is important to maintain a consistent definition of the park as shown on Exhibit 'A' attached to the proposed ordinance. Staff requests comments from Council on the proposed ordinance. Page 11 of 14 ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Amending Section 9.48.245 "Smoking at or Near Park Shelters, Playgrounds and Pools Prohibited" WHEREAS, the voters of the State of Washington, by Initiative 901, have prohibited smoking in public places; and WHEREAS, the Washington legislature in adopting the terms of Initiative 901, has enacted Chapter 7.160 RCW prohibiting smoking in public places; and WHEREAS, the City by enactment of PMC Chapter 6.10 has prohibited smoking in public places recognizing the threat of the harmful effects of tobacco not only in the consumer, but those who come in contact with secondhand smoke; and WHEREAS, the City will be undertaking the improvement of "Peanuts Park" which includes that area known as the "Fanners Market" as urban park and due to their confined location between the existing commercial building; the "Farmers Market" covered awning which limits the natural circulation of air within the Park; and close proximity to commercial entrances, exits, windows and ventilation outlets, which by law, prohibits smoking within twenty-five (25) feet thereof, such confined spaces creates a greater exposure to the harmful effects of tobacco smoke, therefore, requiring the prohibition of smoking within this Park. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Section 9.48.245 entitled "Smoking at or Near Park Shelters, Playgrounds and Pools Prohibited" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 9.48.245 SMOKING AT SPECIFIED PARKS, PUBLIC PLACES, OR NEAR PARK SHELTERS, PLAYGROUNDS, AND POOLS ATHLETIC FIELDS AND RESTROOMS PROHIBITED. AA Smoking as defined by PMC 6.10.020 and tobacco use is prohibited within Peanuts Park and the "Farmers Market" as designated on Exhibit A attached hereto B) Smoking and tobacco use is prohibited 4 er within twenty five (25) feet of the perimeter of all park shelters, playgrounds (including water playgrounds), or -swimming pools, athletic fields and restrooms. C) Such places are specifically designated as "public places" as defined by PMC 6.10.020. (Ord. 4158, 2014.) Ordinance Amending PMC 9.48.245 - 1 Page 12 of 14 Section 2. This Ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this day of , 2015. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debbie Clark, City Clerk Leland B. Kerr, City Attorney Ordinance Amending PMC 9.48.245 - 2 Page 13 of 14 Ma m r� m x Cr rNIOL of 14